PBS archive add on CCO - Manual Part B
Contents
1. 001 PB5 CCOI 165 891 030171 001 FBS CCOI 166 389 030188 001 PB5 CCOI D2 530 031416 001 FBS CCOI 2r 4 465 030188 001 PB5 CCOI naz 891 030171 001 PFB5 CCOI 166 852 030171 001 PB5 CCOI IBF 182 Diagram 4 8 Selection screen basic and detailed list of the archiving tool for cost center line items with the key field 00KS10000000001110 Originally the archiving tool was developed for PBS internal service and problem support Due to its technical function it has become an efficient tool for the experi enced basis administrator PBS a software PBS archive add on CCO Administration 23 4 7 Disk Space and Runtimes The PBS archive add on CCO is set up in sequential files flat files in the SAP file system independently of the database see above The system administrator s task is to reserve free storage capacity to set up Secondary indices The disk space capacity that is to be made available depends on the number of CO line items and CO totals records that are to be transferred to the PBS archive For each CO line item and CO totals record you should calculate a capacity of about 30 to 50 bytes Performance and runtime during the construction of the secondary indices of the PBS archive add on CCO strongly depend on the efficiency of your system and the data volume to be processed For example To generate the PBS indices for 100 000 CO line items a runtime of less than 5 minutes is required on a Sun Ultra Ent2. 1 to 6 to see how these routines can be used Adjustment of customer specific programs reports To adjust customer specific programs and reports to the archive accesses of the PBS archive add ons PBS offers support via a special conversion utility Transac tion PBS UTIL_CONVERT automatically adds the necessary access routines to the ABAP 4 programs in order to display and evaluate archived data which has been transferred into an archive of a PBS archive add on For this purpose the PBS archive accesses are added to the SELECT commands of the programs You can also start this conversion utility from the main menu of the PBS archive add on After having improved and extended the functionality of the PBS conversion tool a separate manual is available which explains the properties and usability of the PBS conversion tool in detail L tl RI OSSISHRi SASSI aOR Tabular overview of conversion j st Curno fow Mod Opt habe Pet fent few2 Mo CA E a E T N E s z y g e pe o S E Diagram 5 4 Results log of the conversion utility PBS a software PBS archive add on CCO Administration 32 5 6 The CCO Archiving Objects To store the index data of the PBS archive add on CCO two archiving objects PBS CCO and PBS CCOT are used which were created with ADK Archive De velopment Kit means Normally these archiving objects remove data from the SAP database during an archiving respectively deletion run The archive indice
3. add 034547 15 02 2006 HOFFMANN Complete Main index 15 09 2004 01 11 2004 PBS archive add Diagram 4 2 Administration Board CCOI Description of the individual icons By activating an index area the indices are made available to the user Only deactivated index areas can be activated Seal E Ees Y Deactivation of an index area means that these indices are no longer available to the user The deletion of an index area results in all dependent table con tents and physical files being deleted The log of an index area is displayed Starting the archive tool Starting the index generation program e a a PBS a software PBS archive add on CCO Administration 17 4 2 Initial Indexing Process You can construct the index via the index generation program Start the program using the function Generate index in the Administration Board Before starting the program or storing the selection variant several delimitations have to be made They are important for the setup and performance of the PBS ar chive add on CCO This is explained in detail below g IG Caa 0 0B STG a Fier Archive add on CCO Index Generation e SAP archive 01 01 1890 988 Control index generation Index Activation Diagram 4 3 Selection screen of the index generation program Select archiving object With this parameter you select the SAP archiving ob ject whose archive files are to be processed Archi
4. archived data even after data archiving during your day to day business The unrestricted data access Is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the PBS a software PBS archive add on CCO Administration 4 archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled
5. you cannot reload archived CO line items and CO totals records They can only be evaluated sequentially with SAP transac tions PBS a software PBS archive add on CCO Administration 11 3 2 Preparing the Archiving Having started transaction SARA you can enter the archiving object name here CO_ITEM you want to use for the data archiving from the database Depending on the archiving object partly different pushbuttons appear g I1Hi G6eiCHB Archive Administration Initial Screen q gt Info Diagram 3 1 SARA initial screen for archiving object CO_ITEM By clicking on the button Customizing you can check and if necessary change the definitions which are entered as standard Technical settings Technical settings 4s Cross Client File Names Paths Client Specific File Names 4 Residence Times for CO Line Items Diagram 3 2 Selection screen for customizing options here CO_ITEM PBS a software PBS archive add on CCO Administration 12 Via the logical file name in the technical settings of the archiving object specific customizing you can determine where the created archive files should be stored The file names and file paths have to be maintained in the basis customizing For archiving object CO_ITEM you only need to carry out application specific ad justments You need to update the residence time of the CO line items in the data base via the correspond
6. 9 2 2 Supplied Menus Together with the PBS archive add on a global menu is supplied for all products and utilities of PBS Software GmbH and a menu especially for the PBS archive add on CCO The delivery of the PBS archive add on CCO contains area menus PBS PBS main menu of the PBS modules and PBS CCOI menu of the PBS archive add on CCO From these menus you have to generate now roles which then can be integrated into the user master You can also create a role directly from the Easy Access menu 1 C6 S08 onan SAP Easy Access rj eo go Other menu gel Eh od Nee Create role Assi You are free to choose the name of the role the name can also be within the PBS namespace A PBS area menu is then transferred by pressing the function key Copy menus from area menus by indicating the corresponding PBS menu name During the transfer the system query for the resolution of the area menu is to be answered with yes The role created this way can now be integrated in the corresponding user master We recommend allocating the global role PBS PBS to the administrators and the special function menu PBS CCOI to the final users Reference user for additional rights I ee 1 81 8801 31 12 9999 PBS a software PBS archive add on CCO Administration 10 3 SAP Data Archiving 3 1 The Principle of CO Line Items and CO Totals Records Archiv ing For the archiving of CO l
7. O Line Items and CO Totals Records PBS Software GmbH supplies the PBS archive add ons for the modules CFI CSD CMM and CCO within a unified release strategy This means for you the PBS cus tomer a facilitated management of the different PBS archive add on versions and an easier installation of updates and corrections Each delivery contains a Final Release and if necessary a Customer Patch see manual part A Installation 2 1 Basics of CCO The PBS archive add on CCO for CO line items and CO totals records is a pack age of ABAP 4 programs allowing the comfortable and quick display and evalua tion of archived Controlling documents in the SAP system All transactions display ing archived data are based on the standard SAP transactions This guarantees that the users can work immediately with the archive transactions without special training Using the PBS archive add on CCO all archived CO line items can be transferred into the PBS index and displayed Thus all SAP archiving objects are supported Furthermore using the new version of the module it is now possible to index and display again the archived CO totals records With the help of the report report interface you can call the PBS line item reports from the different totals reports Thus you can display all line items belonging to a totals record from an extract the database or the archive You can access during this process the line items from the database and the PBS index see m
8. PBS software CCO the PBS archive add on for CO line items and CO totals records Manual Part B Administration Compatible with SAP ERP 5 0 SAP ERP 6 0 SAP Certified June 18 2015 Powered by SAP NetWeaver PBS archive add on CCO Administration 2 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany SAPA Phone 49 6251 174 0 E Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP are registered trademarks of SAP SE in Ger many and in several other countries Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CCO Administration 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requir
9. abase tables ADMIRUN ADMI_FILES and PBS ARCH_IDX Use the function Delete index in the Administration Board to delete the PBS indi ces Check Display Generate System Help alo ece cum 5no5 Fh en Administration Board CCO 3 main indices IE lete i hift F7 TEPE i mem Delete index Ctrl Shift F PBS status Oldest archive file Latest archive file Comment PBS archi Diagram 4 6 Delete indices PBS a software PBS archive add on CCO Administration 21 4 6 Archiving Tool To display the indices in the PBS archive add on CCO the archive tool can be used Start the transaction via the function Scan index objects in the Administra tion Board The transaction enables you to display the archive indices the references to the CO line items as well as the administration information In a basic list the header entries of the PBS data objects used for the storage and by selecting different header entries the corresponding detailed information are displayed Archive add on CCO Archiving tool s00 eette CSU ee G Diagram 4 7 Delimitations of the archiving tool PBS a software PBS archive add on CCO Administration 22 The archiving tool can be started directly via transaction code PBS COIS To se lect the requested data volume in an easily comprehensible way you can limit the maximum number of hits to be displayed or enter the i
10. anual part C hints for users The PBS archive add on CCO administers the data transferred into the PBS index completely in the SAP ADK technique This means The constructed secondary in dices actually allowing the comfortable and quick access to the archived data are created stored and administered in analogy to the original SAP archiving tech nique This function has improved handling and performance of construction and administration of the PBS archive add on CCO The CO line items and CO totals records remain in the original SAP archive files The PBS index file of the PBS in dex contains a reference via which the CO line item and CO totals record you search for can be accessed immediately PBS a software PBS archive add on CCO Administration 8 The precondition for the implementation of the PBS archive add on CCO is a cor rect SAP data archiving with transaction SARA In addition to archiving objects CO_ITEM and CO_TOTAL all archiving objects with which you can archive CO line items and CO totals records can be used for the CO line items and CO totals records For hints about SAP archiving of CO line items and CO totals records that can be transferred to the archive of the PBS archive add on CCO after having completed the archiving under SARA please see the following chapter We also recommend that you see the corresponding SAP documentation for archiving PBS a software PBS archive add on CCO Administration
11. by performing data archiving Thus time is saved for the data backup PBS a software PBS archive add on CCO Administration 5 Table of Contents 1 Introduction 6 2 The PBS archive add on CCO for CO Line Items and CO Totals Records 2 1 Basics of CCO 2 2 Supplied Menus 3 SAP Data Archiving 10 3 1 The Principle of CO Line Items and CO Totals Records Archiving 10 3 2 Preparing the Archiving 11 3 3 Archiving of CO Line Items and CO Totals Records from the Database 13 4 Index Setup with CCO 15 4 1 The Administration Board 16 4 2 Initial Indexing Process 17 4 3 Index activation 19 4 4 Further Indexing Processes 20 4 5 Delete Indices 20 4 6 Archiving Tool 21 4 7 Disk Space and Runtimes 23 4 8 Definition of the Path 23 4 9 Long term Indexing Concept 24 4 10 Summary Index Setup 25 5 Annex Additional Information for CCO 26 5 1 Transactions of the PBS archive add on CCO 26 5 2 Layouts 21 5 3 Convert Report Groups 29 5 4 Integration of Display Transaction into User Menus 30 5 5 ABAP 4 Interfaces 31 5 6 The CCO Archiving Objects 32 PBS a software PBS archive add on CCO Administration 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS arch
12. ces of the different index runs are not merged in the PBS archive add on CCO this wish can be easily fulfilled by the utili ties of the PBS archive add on CCO You only have to deactivate specific PBS in dices and thus exclude them from the online access This process can easily be reversed again by activating the indices As long as the deactivated PBS index runs are not used they can be archived on any medium The easiest way is to transfer them into an optical archive or a HSM system via SAP ArchiveLink If needed again they can be easily reloaded from such systems To switch off certain PBS index runs you can use the function Deactivate index in the Administration Board To enable online access to the PBS index runs which have been switched off again simply activate again the runs Before doing this you only have to ensure that the PBS index file and the corresponding SAP archive file have been trans ferred into the original file directory again PBS a software PBS archive add on CCO Administration 25 4 10 Summary Index Setup To check easily the correct index setup of the PBS archive add on CCO the most important steps in the index setup are summarized below tick the box v E SAP archiving preparation customizing execution A correct SAP ar chiving must be executed for CO line items that should be indexed with the PBS archive add on CCO E Preparation of the PBS archive add on CCO Reserve suffici
13. ements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your
14. ent disk space in the file system Option Define a special file directory for the integra tion of the PBS index data via customizing functions E Set up the PBS indices for the requested SAP archive files with the index generation program E After all indexing runs have been finished complete administration table PBS ARCH_IDX Activate index Use the archiving tool to check the indices created with PBS archive add on CCO Then the index setup of the PBS archive add on CCO has been completed The user can now access the data for display and evaluation in the ONLINE operation PBS a software PBS archive add on CCO Administration 26 5 Annex Additional In formation for CCO 5 1 Transactions of the PBS archive add on CCO PBS PBS Main menu of the PBS archive add ons PBS CCO pe Menu of the PBS archive add on CCO PBS CCOL ABO Indexing and administration line items PBS CCOT_ABO pe Indexing and administration totals records PBS a software PBS archive add on CCO Administration 27 5 2 Layouts A query is made for the variant that controls the layout formatting in some transac tions This layout contains the information regarding list column structure sort crite ria filter conditions and list header settings Layout 15AF Primary cost posting Diagram 5 1 Define layout Transaction PBS CCO_LVAR is used to create layouts for the CCO transactions This is carried out by copying t
15. erprise 450 two 300 MHz CPUs 4 8 Definition of the Path Archiving objects The PBS archive add on CCO contains two index generation programs that are as signed to an archiving object Logical file paths are assigned to each archiving ob ject via the SAP customizing These logical file paths represent a physical file path The PBS archive add on CCO contains the following archiving objects PBS CCOI PBS archive add on CCO line items PBS CCOT PBS archive add on CCO totals records Maintenance via transaction SARA The Customizing settings of the PBS archiving objects can be modified via the transaction SARA gt SARA gt Customizing gt Technical Settings PBS a software PBS archive add on CCO Administration 24 4 9 Long term Indexing Concept For many users it is important for example for tax reasons to keep the CO line items and CO totals records archived with the PBS archive add on CCO available in the online mode for a long period of time for example for more than five years If additionally the data volume is very large the complete data volume can increase so much that a good performance of the online accesses to the PBS index is no longer possible even in the case of an efficient system To reduce the data volume which is accessed in the online operation the user may wish to occasionally switch off one or more index runs from online access without deleting the actual PBS indices As the indi
16. ftware PBS archive add on CCO Administration 13 3 3 Archiving of CO Line Items and CO Totals Records from the Da tabase Having completed respectively checked the customizing definitions you can start the archiving from the database The archiving program should be started as back ground job via a selection variant which is maintained by pressing the button Ar chive in Processing of the entry dynpro of transaction SARA Using the archiving object CO_ITEM you can archive those object types whose residence time and block size have been maintained in the user specific Customiz ing see above Within the section Processing you can select the following processes via radio button only a test run for archiving the archiving of CO line items start deletion separately at a later time or archiving and deletion Please see the example vari ant for the archiving of CO line items with CO_ITEM in Diagram 3 4 Activate the function Log per document only in the test mode for a reasonable data volume 1 1000 foe 3 eo mee aiii Diagram 3 4 Selection variant for the archiving with CO_ITEM The procedure for the archiving of cost center totals records using archiving object CO_TOTAL is principally the same PBS a software By clicking on the button Management in the initial dynpro of transaction SARA an overview of the archive runs carried out and the corresponding SAP archive files can be di
17. h lel 14 ODOdaodgcagmgoo da OOOOOMSOO0 vae Diagram 4 4 Archive run selection for archiving object CO_ITEM Activate index f this parameter is set the archive is activated after the actual indexing process has been completed If you want to carry out several indexing processes one after another this parameter should not be set until the last run is carried out If this parameter was not set you can activate the index separately at any time Please note The index construction of the PBS archive add on CCO must be carried out for each client separately After having completed the PBS index setup you should backup all newly created PBS index files If you want to separate the PBS index files from the SAP archive files you can use transaction FILE to change the path name for the PBS index data of archiving ob ject PBS CCOI You can also use the Customizing button for the PBS archiving object PBS CCOI in the initial dynpro of transaction SARA to go to the mainte nance of path and file names for the PBS index files PBS a software PBS archive add on CCO Administration 19 4 3 Index activation Once the PBS archive add on CCO has been set up using the index generation program update the administration table in the SAP system The generated index runs are then activated You can use the Index Activation parameter in the index generation program for this This results in activating the index once
18. he layouts of the original transactions The program automatically adds the column for the PBS indicator in the layout PBS a software PBS archive add on CCO Administration 28 BCO SHB Soon Copy fayouts E select report Controlling Documents Actual Costs PBS KSB5 G Controlling Documents Planned Costs PBS KABP Cost Centers Actual Line Items VPBS KSB 1 O Cost Centers Plan Line tems PES SGP O Orders Actual Line tems PBS KOB1 O Orders Line tems VIP Results Analysis PBS KOBG O Orders Plan line items PBSYKOBP G Business Processes Act Line tems fPBS CPB 1 O Business Processes Plan Line tems PES CPBP O Project Actual Cost Line Items PBS CI74 Project Plan Cost Line Items PBS CJl44 Cost Objects Actual Line tems PBSKKCS Sales Documents Actual Line Items PES KYEI Reconcillaton Ledger CO Line Items fPBS KALF YOO OS a Diagram 5 2 Copy layouts PBS software PBS archive add on CCO Administration 29 5 3 Convert Report Groups Using the transaction PBS CCOT_C you can convert report groups which are based on the table CCSS This enables you to read cost center totals records from the database and or the CCO archive During converting a report group different reports are created The conversion has to be executed in each system in which you wish to carry out the report group By setting the checkbox Overwrite pro grams the generated programs of a
19. ine items and CO totals records from the SAP database the archiving objects CO_ITEM Controlling line items and CO_TOTAL cost cen ter totals records are used In principle CO line items and CO totals records can also be archived and delet ed by other archiving objects for example CO_COSTCTR PP_ORDER etc The index generation programs of the PBS archive add on CCO can index CO line items and CO totals records which have been archived by such an archiving object The SAP archiving program writes the data to sequential files which can be ac cessed within the SAP file system Archive files can also be transferred into an ex ternal storage system optical archive systems HSM systems via SAP Ar chiveLink For a later use of the SAP archive files with the PBS archive add on CCO these archive files need to be accessible via ArchiveLink In the archive ad ministration you can recognize the status accessible from a special flag When the PBS index setup has been completed the CO line items and CO totals records can be displayed with the transactions and programs of the PBS archive add on CCO index construction of the PBS archive add on CCO see chapter 4 In the following we give a brief outline of the most important topics of archiving with the archiving object CO_ITEM as an example Please see the corresponding SAP documentation before you archive and delete CO line items and CO totals records from your database Keep in mind that
20. ing menu options see above For the maintenance of the residence times you can also use transaction SM30 table ARCU_COIT1 The residence time which you have to define for each object type determines the number of posting periods a CO line item has to remain in the database before it can be archived When using the PBS archive add on CCO this value can be very small in theory even zero as the archived line items can be displayed evaluated any time via the PBS transactions Please agree the value to be entered with your user department Please see the example in diagram 3 3 alig Cae 50A Ea e Change View Residence Times for CO Line items Overvi 2 New Enties O E OB Bo p lausosType ooa ya type cet Po notar fes porede feac cogi Residence Periods Indicator determining how long data remains in the system before being freed for archiving The determining factor is the posting period number in the individual documents Special periods belong to the last period of the fiscal vear and do not count Example You enter 6 residence periods Archiving starts in April 2006 The last posting period for which you can archive a documentis September 2005 Assuming a fiscal year with 12 months defined as posting periods the periods October Movember and December 2005 and January February and March 2006 cannot be archived yet as they fall within the six period residency Diagram 3 3 Entry of residence periods PBS a so
21. ive add ons have in common that they can be easily installed in the SAP system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This administration manual was written to make construction and administration of the PBS archive add on CCO as easy as possible At first data archiving with transaction SARA is discussed the second topic is the PBS archive add on CCO construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial man uals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 Email hotline pbs software com Release Compatibility The PBS archive add on CCO discussed in this manual runs with the basis pro grams of SAP SE 69190 Walldorf Baden Germany SAP ERP 2004 2005 PBS a software PBS archive add on CCO Administration 7 2 The PBS archive add on CCO for C
22. lready converted report groups are overwritten without any warning The transaction PBS CCOT_C is only intended for the conversion of SAP report groups Customer specific report groups can be converted However the function ality can only be guaranteed for SAP report groups It should be checked in indi vidual cases whether a customer specific report group is suitable for conversion Start the converted report groups with transaction PBS CCOT_E G I1GiCG e GAB anos Convert Report Group amp Diagram 5 3 Convert Report Group PBS a software PBS archive add on CCO Administration 30 5 4 Integration of Display Transac tion into User Menus The CCO transactions can be called via the transaction code or can be inte grated into the corresponding SAP menus transaction SE43 If you do not want to modify the standard menus the area menu can also be cop ied under another name for example beginning with Z PBS area menus activity menus are not only available for the PBS archive add ons in general PBS MAIN but also for the PBS archive add on CCO PBS CCO PBS a software PBS archive add on CCO Administration 31 5 5 ABAP 4 Interfaces Archive access of the PBS archive add on CCO All access routines to the PBS archive indices of the PBS archive add on CCO are contained in ABAP 4 program PBS CCOIREAD Please see the example utilities of the PBS archive add on CCO e g PBS CCOIU00x x
23. ndex key on the selection screen see diagram 4 7 The following example shows the access to PBS data objects containing cost center line items In addition to the selection delimitations mentioned before the basic list and the detailed display are shown MANDT LEDNR OBJNR 108 108 108 100 100 100 vot ie Coa a ay Cc el a Cy L DOKS10000000001110 GJAHR WRTTP VERSN KSTAR K510000000001110 K510000000001110 K510000000001110 K510000000001110 K510000000001110 K510000000001110 1995 1995 1995 1995 1995 1995 om B mon E on B oa A aoa E on 483000 483000 483000 632000 632000 632000 HRKFT PERIO YRGNG 011 012 012 005 005 005 PAROB COIN COIN COIN RKIL KL100000000010001510 RKIL KL190000000010001510 RKIL KL100000000010001510 JH CGO DHB 2002 AHA of Archive add on CCO Archiving tool i Archive add on CCO Archiving tool E 100 100 100 100 100 100 100 100 SIART EF1 EP EF1 EF EF1 EF1 EF EF SRTFO ara S ara B ara G ara G ara B ara amp amp ks10000000001110 k5100000000a1110 k510000000001110 ks100000000a1110 kS10000000001110 ks100000000a1110 ks10000png00gi zag ks10000pig00gdi zig 19844 19953 19954 13954 19454 13964 183944 19953 RUN 030171 030171 030171 030158 031416 030158 030171 030171 MIMBAR HOOGE4 HAGE HOGG HAGE HOE HAGE oogggi HOE ARCHIVEKEY OFFSET 030171 001 FBS CCOI 165 561 030171
24. on program creates all necessary indices for the archived CO line items and CO totals records of the SAP archive file This index data is not stored in the SAP database but in a sequential file in the SAP file system using the ADK Archive Development Kit technique of SAP SE For this purpose the index generation program uses the PBS specific archiving objects PBS CCOI and PBS CCOT S PBS indexing a k read SAP archive files PBS Index f plus Pes ne n SAP archive files fil Online data access with PBS transactions and reports Diagram 4 1 Principle of the archive setup with CCO PBS a software PBS archive add on CCO Administration 16 4 1 The Administration Board The PBS Administration Board is the central administration instrument for the indi ces that are generated via the ADK technique and that were stored in so called ar chiving runs index areas Administration and archive data indexing can be exe cuted centrally here from an interface The call up can also be executed directly us ing the transaction PBS CCOIL ABO Check Display Generate System Help alk Ge 2HB DANA OR Administration Board CCO 3 main indices User ADK status PBS status Oldest archive file Latest archive file Comment 31647 24 03 2006 HOFFMANN Complete Main index 07 12 2005 07 12 2005 PBS archive add 031646 24 03 2006 HOFFMANN Complete Main index 12 08 2004 12 08 2004 PBS archive
25. s necessary for the read access to the CO line items and CO totals records are now created with the help of the CCO archiving objects Of course a deletion run and a reloading of the data are not useful for these objects Therefore the program does not contain such a function PBS a software
26. splayed BIBiSSe SHE g m ga Archive Administation Archiving Session Overview Ne Complete archiving sessions S281 10255 11 09 1998 785 049 2000 S 10255 26 09 2000 PAS C COL KOEP Migration aus 5 01 KE ALL 010255 00100_ITEM PAS C COL KOEP Migration aus 6 0 KE ALL SP 1168 25 07 1999 PAS CCOlL Daten aus Rie 001168 001C0_ITEM gt 491 21 01 1999 FBS archive add on CCO Daten aus Rid gt 489 21 01 1999 FBS archive add on CCO Daten aus Rie 1378 10 11 1998 0053 007 1993 O00375 001C0_ITEM gt 301 07 10 1998 PBS Archive Add On CCO Daten aus Riz D 281 11 09 1998 Diagram 3 5 Archive administration Archiving Session Overview PBS a software PBS archive add on CCO Administration 15 4 Index Setup with CCO The PBS index is only described for the CO line items Please proceed the same way for the CO totals records The index files of the PBS archive add on CCO are created by the CCO index gen eration programs In this process only the index data which refers to the complete data record in the original SAP archive files is stored in the PBS specific files This avoids keeping redundant data and guarantees a quick setup of the PBS index Furthermore this offers the possibility to remove these SAP archive files into an optical archive or HSM system outside the SAP system via SAP ArchiveLink Nevertheless online data access is still possible via the PBS archive add on CCO The index generati
27. the actual indexing procedure has been completed The indices however can also be activated separately via the Administration Board Use the Index Activation function to do this List Edit Check Display Generate System Help B I9i G6 GB Sh FH oe Administration Board CCOIL 3 inactive indices GB a a EE ndicesl e Activation Ctrl Shift F5 index _ orested on User ADK status PBS status Comment E E M 7 N BEES a E ee Soe oe Diagram 4 5 Activate indices 0 88 98 PBS a software PBS archive add on CCO Administration 20 4 4 Further Indexing Processes When indexing SAP archive runs with the PBS archive add on CCO the PBS index of the current process is no longer merged to the index of the previous indexing processes Due to the secondary indices used by PBS a sufficient performance is guaranteed during the online access to the archive data This technique enables an improved runtime when setting up the PBS index Thus the index setup for ad ditional indexing processes with the PBS archive add on CCO is completely identi cal to the first indexing process as described before chapter 4 2 4 5 Delete Indices If necessary the PBS indices created with the index generation program can be deleted again During this process the files in which the PBS indices are stored are physically deleted from the magnetic disk and the corresponding entries are re moved again from the dat
28. ving object CO_ITEM recom mended by PBS is entered as a default selection Select automatically In the automatic mode without displaying a list before all available SAP archive files which have been created from the indicated date are selected SAP archive files already indexed in previous runs of the PBS archive add on CCO are not selected again Select manually If this button is active a popup window is opened when click ing on the button SAP archives In this window a list of the available SAP archives created from the indicated date is displayed Please select the SAP archive run for which you want to generate the indices with the PBS archive add on CCO An in ternal safety mechanism prevents multiple indexing of the same SAP archive The parameter Max number phys files can be used to limit the number of ar chive files per index generation procedure You only need to set a limitation if your sort capacities in the SAP system are not sufficient If index generation is per PBS a software PBS archive add on CCO Administration 18 formed in batch mode the index generation program is automatically started again after completion of the indexing and the next archive files are indexed CO Line items 01 2000 41 1999 61s 1996 Ral Plan bis 1996 AUF Plan H6 7999 Arch 2000 bis 1995 Aut Plan bis 1995 HP Plan 61s 1995 GP Plan bis 1996 AUF Plan 14 eae oo Le He eal 20 e
Download Pdf Manuals
Related Search