Ch-03 CustOrders - Natural Broadcast Systems
Contents
1. Sponsor ABC DOORKNOBS Order 0043 001 Bill To WIER TITE amp HOWE Schedules A Station 1 DEMO FM Package Price n a Revenue Type C Billing Cycle BROADCAS Run Dates 11 11 91 thru 01 05 92 Invoice Type DETAIL Order Status OK Invoice Copies 2 PO Estimate ABC XDF123 Print Affidavit Invce YES Logging Name ABC DOORKNOBS Print Scripts W Invc O Log Priority 2 Salesman Comm 10 Separation 30 MINUTES Agency Comm 15 Prod Code 1 08 HOME IMPROVEMENTS National rep Comm 3 0 Prod Code 2 10 HARDWARE Other Discount 3 0 Stn Salesman 06 IMA OWNERSKID Spots Ordered 500 Cust Contact MATT ARNESS Total Value Ordered 5000 00 Explanatory TEXT to be Printed on Invoice Affidavit ABC DOORKNOBS 4TH QUARTER 1991 Reminders Notes Special Instructions Change the copy on 12 15 91 ORDER Edit Delete Schedule Rotate Tapes Verify Print ESC Your ORDER MENU choices are Edit Enter modify data for this order See Sec 3 4 Delete Deletes this order and any pending logged but unbilled items scheduled from the order Schedule Enter scheduling data See Section 3 5 and 3 6 Rotate Tapes Enter tape amp copy rotators See Section 3 7 Verify Checks the total spots and ordered Print Print an Order Confirmation or Production Order Natural Log User Manual Page 3 9 3 4 New Order Edit Existing Order When entering a New Order or editing an existing order the computer will request certa2. Ctri Print Prints RAB tearsheet or Prodection Script NOTE This screen always displays the copy single spaced If you enter 15 lines or less the script will be automtically Double Spaced when printed If you use more than 15 lines the printed script will be automatically Single Spaced Page 3 34 Natural Log User Manual 3 9 Network Spot Files INSERTING NETWORK SPOTS ONTO THE LOG This section of the Natural Log System is useful for those stations which may be running satellite networks or otherwise run many network spots This section allows you to enter lists of network spots to be run each day When the computer generates the log for that day it automatically inserts these spots on the log Also if you entered the product codes for the network spots this is optional the computer will protect your local spots from competing network spots PRINTING A NETWORK AFFIDAVIT Later after the log is generated and corrected if necessary you may use the Log Editor Print Network Affidavits function to get a printout of the network spots which ran on the log for that day This will help you in filling out the network affidavits of performance CREATING A NETWORK FILE FORA DATE At the TRAFFIC MENU you may select the Network Files function If you are running more than 1 station you will be asked to enter the station for which you want to enter network spots Each station has its OWN network files The computer will ask for the date t
3. DEMO FM ORDER 0043 008 11 20 02 01 91 SPONSOR ABC DOORKNOBS CONTACT MR ABC PRODUCT ABC DOORKNOBS BILL TO WIER TITE amp HOWE STARTS 02 02 91 ADDRESS 223 BANKERS BLVD ENDS 02 02 92 CITY ST NEW YORK NY 10010 1923 PHONE 212 555 5555 ACCOUNT REP JOE SELLSALOT FAX 212 555 5556 ASSIGNED TO COMPLETED BY Signature Date THE FOLLOWING PRODUCTION IS REQUIRED BY THE DATE AND TIME INDICATED PROD FIRST BY CART SCHEDULED CART LABEL LENGTH COPY IDENT EXPIRES LW 1013 11 11 91 ABC DOORKNOBS 60 ABC 345 01 05 92 LW 1020 12 01 91 ABC STORMDOORS 60 ABC 211 01 05 92 LW 1013 12 04 91 ABC STORMDOORS 60 ABC 341 01 05 92 End of List Natural Log User Manual Page 3 17 3 9 Schedule Entry Edit After you have entered the basic Order data as described in the previous section you can enter schedules of spots and programs to run on this Order SELECT A SCHEDULE After selecting Schedule at the ORDER MENU you will see the following screen which lists the active and inactive schedules on this order To start a new schedule just highlight the letter of an unused schedule and hit ENTER To edit a schedule highlight the letter of the schedule and hit ENTER Log Name ABC DOORKNOBS Starts 11 11 91 Station DEMO FM Ends 01 05 92 Schedule Description Status 4TH QUARTER 1991 1ST QTR 1992 w D gt C D E G H I J After you select a new or existing schedule from the above screen the sy
4. F1 COPY Manager EDIT the highlighted Tape Script item Re sorts the screen list Searches for Tape Script in the current sorted Lists the Tape Script library information Delete the highlighted Tape Script Deletes Tapes Scripts that are no needed longer Enter Edit Copy for the highlighted Tape Script Page 3 32 Natural Log User Manual 3 8 Tape Script Library ony FUNCTIONS OF TAPE SCRIPT LIBRARY This library is used to track your carts or audio cuts if automated It also includes a Copy Manager Several of the useful functions shown on the display on the previous page are STATUS indicates whether the spot is ready to air OK or if you are waiting for copy or production Hold If the system attempts to log a spot which is on Hold the log generator will warn you of this and point out these spots on an error list even though these spots ARE logged whatever their status CART LABELS indicate what will be printed on the log as the commercial spot name or description when your order schedule calls for this cart number or cut number TAPE ID This is the identifier of the tape or copy which is on this cart or audio cut This ID is passed through the log onto invoices Detailed type only so your customer knows which copy ran when BEGINS and EXPIRES This allows you to set start and expiration dates for the carts or autdio cuts If the system attempts to log a spot before the satrt date or after the expira
5. Broadcast Bills generated on standard broadcast month ends last Sunday of each month Calendar Bills generated on calendar month schedule End Flight Bills generated only at the end of the schedule Demand Bills generated only when requested by operator 1 9 Special Billing is done only when requested by operator for cycle 1 9 None Bills are not needed and are not generated NOTE Spot run times amp days are not saved INVOICE TYPE There are 3 types of invoices available plus the option to issue no invoices statements only You can select the invoice type for each order The computer will automatically print the requested type and of invoice copies for each order Billing information is saved by the system so you can change between Summary Detail Times Only and None at any time See section 5 11 for samples of each type Detail This invoice type prints out all spot information including dates times lengths tape ID s notes and prices Summary Prints out the number of spots and price with an extension total Times Only Prints times spots ran but no individual rates or tape info None NO invoice is printed for this order but the dollars billed will appear on statements continued on next page Natural Log User Manual Page 3 13 3 4 New Order Edit Existing Order con COPIES This allows you to get from 1 to 9 copies of the invoice printed if needed PRINT AFFIDAVIT INVC The system next asks whether to p
6. See lines 1 2 4 and 10 of the sample schedule If you enter a Tape Script number if needed the program will look up that number in the Tape Script LIBRARY display the information on the bottom of the screen and ask for you to Accept or Reject the tape number It will also caution you if you selected a tape not assigned to this customer Possible choices for Tape Script numbers are HHHH Enter a valid Tape Script Cart Cut number from 1 to 9999 or enter 0 if you don t use cart or cut numbers Search The computer will search the Tape Script Library for all entries for this customer New The computer will assign a new Tape Script number and set up an entry in the Tape Script Library R Enter a Tape Rotation 1 9 to use when logging spots The RotateTapes function on the ORDER MENU allows you to set up a Rotation Schedule of tapes scripts to run instead of specifying a single tape script number When Logging the system checks the Tape Script Rotation instead of using a specific Tape Script number See line 7 of the sample schedule See Section 3 7 of for a discussion of the Rotate Tapes function Page 3 22 Natural Log User Manual 3 9 Schedule Entry Edit con NOTES Natural Log allows entry of a Note This will usually be blank Acceptable Notes are listed at the bottom of the screen Except for the Optional note the notes generate notations on the invoices produced by the billing program Acceptable Notes are Op
7. 3 4 the computer will automatically print the ANA RAB approved documentation with this script along with the of times it was broadcast and the rate s See Section 5 11 NOTE Natural Log tracks copy by Cart number You may NOT have more than One Script per Cart number When Natural Log generates invoices it looks at these cart numbers on the daily logs to track how many times each script played Cart Label 1014 ABC DOOR LOCKS Length 260 Sponsor 0043 ABC DOOR LOCKS Begins 11 07 91 Co Op for ABC DOOR LOCKS Script ID ABC 101A Expires 01 05 92 15 SEC JINGLE IN ABC DOOR LOCKS ARE THE BEST IN THE BUSINESS AND TO BACK UP THAT CLAIM WE E OFFERING TO PAY HOUR HOMEOWNERS INSURANCE DEDUCTIBLE IF YOUR HOME IS RIZED DUE TO THE FAILURE OF OUR LOCKS ANY THIRD TUESDAY THAT S NO IFS AND OR BUTS WE LL COVER UR DEDUCTIBLE HOW CAN WE MAKE OFFER OUR LOCKS ARE MADE OF THE SAME MATERIAL AS YOUR LOCAL BANK S T AND ANYWAY YOU PROBABLY WON T BE ABLE TO FIND US IF YOU ARE RIZED OUR LOCKS MAY COST A LITTLE MORE BUT WE HAVE 2 KIDS IN 10 LEGE WE REALLY NEED THE MONEY ISN T YOUR FAMILY S SAFETY WORTH IT WODANDUOBWNE RADIO COPY Ctlr Delete Line Ctrl Print Copy ESC Ctrl Delete Deletes the current line
8. DATE This information is picked up from the Tape Script Library DAYS This allows you to restrict a tape script to run only certain days An X indicates that the spot can run this day of the week This is usually used with Tape Substitutions described in Section 3 71 TIMES This allows you to restrict a tape script to run only certain times This is usually used with Tape Substitutions described in Section 3 71 ROTATION EXPIRATION DATE You may enter an expiration date for the rotation on line K This rotation will automatically be killed after that date You can also enter a Rotation to for use after the expiration In this way you can chain together the tape rotations for automatic substitution on the proper dates You would reference the chain of rotations by entering the first rotation in the chain in place of a cart number when entering the spot schedule on the order Natural Log User Manual Page 3 29 3 2 Tape Scrip Substitutions SPECIFYING A SUBSTITUTION OF TAPE SCRIPT On the Rotation Schedules by entering INSTEAD of a to run you can cause an automatic substitution of tapes EXAMPLE You need a 50 50 rotation of tape 1013 and tape 1014 However tape 1014 is set to expire on December 25 after which tape 1015 must be substituted in its place You can enter tape 1013 to run 50 and tape 1014 as 50 Tape 1014 would be shown with an end date of December 25 On the NEXT LINE after 1014 you would show tape 1015 In
9. CLE CALENDAR MONTH INVOICE DETAIL Affdvt RUNS 02 02 91 thru 02 02 92 GROSS 5 850 00 SPOTS 728 NET 4 972 50 RE Annual Package for ABC doors Coop MONTHLY GROSS BILLING FEB 91 417 00 MAR 91 483 00 APR 91 470 00 MAY 91 540 00 JUN 91 520 00 JUL 91 459 00 AUG 91 468 00 SEP 91 488 00 OcT 91 500 00 NOV 91 530 00 DEC 91 486 00 JAN 92 459 00 FEB 92 30 00 LINE Beg End SPOTS Per Beg End UNIT COST Date Date MTWTFSS WK Time Time Len Copy NOTE GROSS NET SPOTS A SCHEDULE Runs Every OTHER Week Starting Week of 02 04 91 1 02 02 91 06 01 91 1010310 6 0600 1000 60 1234 10 00 8 50 54 2 06 02 91 02 02 92 1010310 6 0600 1000 260 1235 10 00 8 50 102 3 02 04 91 02 02 92 X0XX000 6 0600 1000 60 1234 10 00 8 50 156 4 02 02 91 02 02 92 1013100 6 B TIMES 260 1234 10 00 8 50 156 B SCHEDULE Runs Every OTHER Week Starting Week of 02 11 91 1 02 04 91 02 02 92 XOXX0XX 5 0600 1700 60 1234 6 00 5 10 130 2 02 04 91 02 02 92 1111100 5 1700 2359 260 1235 30012 55130 ORDER CONFIRMATION CONFIRMED CORRECT PAYMENT GUARANTEED CONFIRMED CORRECT FOR ABC DOORKNOBS FOR DEMO FM Page 3 16 Natural Log User Manual 3 41 Sample Order Confirmation After entering schedules you may use the Print function on the ORDER MENU screen to print a Production Order which lists what production needs to be done and when it is needed DEMO FM PRODUCTION ORDER
10. Chapter 3 Traffic Customers Orders The TRAFFIC module allows entry of Customer Billing Information and Broadcast Order information It also has a TAPE SCRIPT LIBRARY which keeps track of your Tapes amp Scripts as well as commercial copy A NETWORK section is also included to allow entry of network spots onto your logs if desired To enter the TRAFFIC section press Traffic at the SYSTEM MENU The TRAFFIC MENU will appear You may select any of the following Customer Files This allows you to enter customer billing information and broadcast orders Customer Entry Section 3 1 3 2 Order Entry Section 3 3 3 4 Schedule Entry Section 3 5 Schedule Options Section 3 6 Tape Rotators Section 3 7 Tape Script Files This allows you to enter new Tapes Scripts into the tape library You may also Print lists Search Delete or Edit any Tapes Scripts in the library This module also includes a Copy Manager See Section 3 8 Network Files This allows you to enter network spots to be scheduled by the Natural Log system See Section 3 9 NOTE All scheduling information is accessed through a separate file for each customer so you first must set up files for all your customers Into each customer file you may place any number of broadcast orders These orders are then used by the computer to generate logs Warning EACH Order will generate a separate invoice Affidavit You may enter as many different orders into each customer file as you need bu
11. D DATES Natural Log checks to see if the Log Date falls within the Order Start and End Dates If not it goes on and checks the next Order without checking this Order any further 2 ORDERS STATUS If the log date does fall within the Order Start and End dates the computer then checks to see if the Order Status is on HOLD If it is on HOLD then the computer goes back to step 1 and checks the next Order without checking this Order any further 3 SCHEDULES If the Order Status is OK the computer then checks to see if any schedules attached to this Order are to run for this log date This includes checking for Specified Weeks or Alternating Weeks If the schedule does not run it then checks the next schedule attached to this Order until all attached schedules are checked After all schedules are checked for this Order the computer jumps back to step 1 and goes on to the next Order 4 SCHEDULE LINES If it finds a schedule which is supposed to run it checks each individual line of the schedule This test checks the line Start End date and of spots to run for this day of the week If spots ARE supposed to run then they are logged After all lines are checked on the schedule the computer jumps back to step 3 above and looks at the rest of the schedules attached to this Order 5 PERFORM SPOT SET FILL See Section 3 51 for a discussion of how to automatically cover network breaks to exact length The Order Start amp End Dates constitute th
12. S 1020 ERNATING WEEKS Starting Week Of 11 11 91 Runs Every 2 Weeks Next Runs Week Of 11 25 91 1 2 3 4 5 6 i 8 9 1 SCHEDULE Edit Delet Specified Weeks Alternating Weeks ESC NOTE The Starting Week of date for alternating weeks scheduling must be a Monday Broadcast weeks are considered to run Monday through Sunday Alternating Weeks will automatically run the schedule one week out of the number specified beginning with the first date shown For example if you wanted a schedule to run every other week beginning 11 07 91 you would hit Alternating Weeks then enter 11 07 91 and 2 weeks The alternating week information is displayed at the bottom of the schedule screen for verification ALTERNATING 2 SCHEDULES This would also allow you to enter 2 schedules e g A amp B with alternating weeks Schedule A might start 11 07 91 and Schedule B might start 11 15 91 each to run every 2 weeks Then when Schedule A is running Schedule B is off and when Schedule B is running Schedule A is off Page 3 26 Natural Log User Manual 3 7 Tape Script Rotations During Order Entry on each schedule you need to enter the Cart Number for each schedule line This is a problem when a client wants to rotate 2 or more tapes or scripts Natural Log allows you to set up Rotation Schedules on each order for this purpose Each order can have 9 Rotation Schedules and
13. SCHEDULE Edit Delet Specified Weeks Alternating Weeks ESC EXAMPLE OF SPECIFIED WEEK SCHEDULING The above schedule only runs 5 weeks out of the next 9 you might enter lines for each of the 5 weeks This would be very time consuming and require 10 lines each with different start and end dates Instead you could enter just 2 lines as shown with a START DATE on the ORDER START DATE and an END DATE on the ORDER END DATE Then you would select the Specified Weeks option and enter the weeks to run For simplicity each Specified Week should begin on Monday but they may begin on any day of the week Just remember that the Schedule will be active beginning the specified date plus 6 days after that date 1 week The lines for the schedule will then run only the weeks beginning on the dates specified These weeks will be displayed at the bottom of the schedule screen for verification Natural Log User Manual Page 3 25 3 6 Special Scheduling Options ALTERNATING WEEKS SCHEDULING An example of this scheduling option is shown below Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Schedule A Station DEMO EM Schedule Entered 08 19 91 Schedule Description Ordered 11 07 91 thru 09 05 92 Schedule Revised 11 20 91 4TH QTR 1991 End Spots Per Beg End Avail Cart Date MTWTFSS Wk Time Time Length ae Cost Type Note 11 11 91 01 05 92 2222200 CA 10 00 1013 11 11 91 01 05 92 1111110 CA 10 00 N
14. Section 2 3 NOTE The salesman commission amount is computed on the NET invoice Gross minus Agency Commission if any AGENCY COMM If you enter a commission percentage for the AGENCY the bill will be printed with the Total Charges then a line showing the AGENCY commission and then the Net Due NATIONAL REP COMM If you want the system to compute the commission due your National Rep on your reports enter the appropriate of the GROSS invoice amount This is NOT deducted from the invoice amount as it is assumed you pay this to the rep after collection Page 3 14 Natural Log User Manual 3 4 New Order Edit Existing Order con OTHER DISCOUNT If you want to give any other discounts enter the here This is deducted BEFORE any agency or salesman commissions are computed That is Agency Commissions and Salesman Commissions are based on the invoice NET of this Other Discount SPOTS ORDERED This optional entry allows you to record the total of spots on this order This is the number used when the system Verifies the order It compares the number of spots actually scheduled with what you enter here VALUE ORDERED This optional entry allows you to enter the total value of the order This is the value used when the system Verifies the order It compares value of spots actually scheduled with what you enter here EXPLANATORY TEXT TO BE PRINTED ON INVOICE AFFIDAVIT This allows you to enter a single line which will ap
15. Station DEMO FM Rotation Description ABC DOORKNOBS 4TH QTR E S D A Y S T I M E Cart Label Length Tape ID End MTWTFSS Start E ABC DOORKNOBS EXT 11 11 91 01 05 92 XXXXXXX 0000 2359 ABC DOORKNOBS T 11 11 91 01 01 95 XXXXXXX 0000 2359 B C D F G H I J Expires 01 05 95 After Expiration use Rotation 2 ROTATION SCHEDULE Delete Rotation Edit Insert ESC Your choices are Delete Rotation Deletes entire rotation schedule Edit Edit the rotation schedule Insert Insert a line within the rotation schedule The following describes the entries in the rotation schedule CART Enter the cart number which you want to rotate or you may enter New to get a new cart number The computer will then retrieve the Tape Script information for verification TO RUN For example if you want to evenly rotate 3 spots you would enter each of the three Tape Script numbers on separate lines of the Rotation and enter 33 33 for each to run The percentages don t have to be the same For example you may want to run Tape Script 1 and 2 for 40 each and Tape Script 3 for 20 This is acceptable however the percentages must equal 100 If not the computer will not allow you to exit the Tape Script Rotation until they total 100 See Section 3 71 for a discussion of Tape Script Substitutions Page 3 28 Natural Log User Manual 3 7 Tape Script Rotations icon START DATE amp END
16. TATION SCHEDULE Delete Rotation Edit Insert ESC Page 3 30 Natural Log User Manual 3 72 Tape Script Substitutions icon SUBSTITUTING TAPES ON DAYS AND TIMES This will also work for days and or times This would allow you to for example have a different tape run for each day or even within different times of the same day A Rotation Schedule which has tape script Substitutions for specific days is shown below Cart 1013 runs Monday Tuesday Wednesday Then Cart 1014 is substituted for Thursday thru Sunday To show how you can combine day and time restrictions in this example Cart 1014 only is allowed to play on Wednesday through Sunday from 600AM to 12Noon Then Cart 1015 is substituted in for 1201PM until 1159PM EXAMPLE Cart 1013 plays all day Mon Tue Wed Then Cart 1014 plays Thu Fri Sat Sun from 600AM until 1200n Then Cart 1015 plays Thu Fri Sat Sun 1200PM until 1159PM Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Tape Rotation 1 Station DEMO FM Rotation Description ABC DOORKNOBS 4TH QTR E S D A Y S T I M E Cart Label Length Tape ID End MTWTFSS Start E DOORKNOBS EXT 11 11 91 01 05 92 XXX 0000 2359 DOORKNOBS 11 11 91 01 05 92 0600 1200 DOORKNOBS T 11 11 91 01 05 92 1201 2359 Expires 01 05 95 After Expiration use Rotation 2 ROTATION SCHEDULE Delete Rotation Edit Insert ESC Natural Log User Ma
17. a flat amount without scheduling any spots just enter the information on the main Order screen and enter the Package Price to be billed for each billing cycle Do NOT put any schedules on this Order If you DO put schedules on this Order the package amount will be billed ONLY in any billing period in which at least one spot ran this is the usual situation Alternatively you can use the Uneven Package Prices option described below to force a billing amount regardless of whether any schedules are entered or whether any spots ran during a billing period UNEVEN PACKAGE PRICES If the package price is NOT to be charged each time a bill is generated you may hit F10 You will get a screen like that shown below to set up a schedule of amounts to be billed Special Package Billing Schedule Amount Due 11 30 91 12 31 91 When bills are generated any UNBILLED amount s on this list occurring ON OR BEFORE the billing closing date will be totalled and this total if any will be the Package Price charged on that bill whether or not any spots ran As items are billed the system will put Y in the Billed column so you will know which items have been billed Page 3 12 Natural Log User Manual 3 4 New Order Edit Existing Order con BILLING CYCLE The computer needs to know the billing cycle for this order so it will know when to create a bill Possible choices are Weekly Bills generated on weekly Monday through Sunday Schedule
18. ave setup the salesmen files his name will be displayed for verification Salesman 0 is for house accounts Page 3 4 Natural Log User Manual 3 2 Editing Customer Files icon PRODCD Product Code This allows you to enter the default Product Code 1 99 to be used when creating new orders for this customer It may be left blank When entering an order this Product Code 1 can be used or you can enter a different Product Code 1 on the order You can also enter Product Code 2 for that order See Page 3 11 for a description of Product Codes SOURCE Required The computer here wants to know if the advertising is Local National Regional AGENCY Required The computer needs to know if this an agency or direct account Possible answers are Yes Agency account No Direct account REP Required The computer is asking if this sale is through your station Rep Firm Possible answers are Yes Through Rep No NOT Through Rep Unwired Use this if an unwired network deducts their commission before paying you The computer will make an accounting entry for this commission but WON T show it on the invoice CUSTOMER SINCE This will allow you to enter the date the customer started This will default to the current date but you may change it for existing customers when initially setting up the Natural Log system Natural Log User Manual Page 3 5 3 2 Editing Customer Files icon BILLING CYCLE The computer asks for the default bi
19. der the day of the week needed MONDAY to SUNDAY The program will display the total of times per week for the line being entered See lines 1 2 7 and 10 of the sample schedule Random Scheduling is the method many ad agencies use For example they may request 5 spots 6 10AM on Mon Wed Fri only You could enter it as 1020200 under Normal Scheduling however it would run the same way the entire schedule Random scheduling as shown on line 4 of the sample schedule is a better method You would enter XOX0X00 Each X is listed under an eligible day to run Monday to Sunday The program then asks for the of times per week This is limited to 32 times the number of X s In our example you would enter 5 times per week The program will then run 5 spots 6 10AM Mon Wed Fri only for the dates specified on that line Caution This type line entry requires a Monday start date and a Sunday or TFN end date for the line on which it is used If this is not the case the program will call this to your attention and ask for corrected entry NOTE You can NOT change a Normal line to Random line or vice versa when editing an existing schedule line You must delete that line and re enter it to change from one Days to Run entry method to the other You also can not mix the 2 methods on the same line You CAN however mix the Random and Normal line types on one schedule That is some line s may be Random scheduling and other s may be Normal scheduling o
20. e billed which won t appear on the log such as talent fees or telephone line charges If you use this code you will be asked to enter a short description of the charge to appear on the invoice when it is printed Natural Log User Manual Page 3 21 3 9 Schedule Entry Edit con COST Natural Log allows different pricing on each line of an order If the order has been entered without a package price Natural Log assumes unit pricing and will ask for the unit price for each spot scheduled on the line If the order was entered with a Package Price the Natural Log skips the cost column and enters PKG so that you will know that unit pricing does not apply AVAIL TYPE This should almost always be left blank and should not be confused with Log Type Natural Log allows you to enter an Avail Type Restriction any combination of 2 letters AA to ZZ If you enter an Avail Type the Natural Log will look for avails on the log format which matches the type you enter here It will NOT place this spot in any avail which does not match This can be used to protect special avails adjacencies sponsorships etc If you leave this blank Natural Log assumes that there is no avail restriction TAPE SCRIPT NUMBERS If you DO NOT use tape cut numbers enter 0 or just press enter If you do enter a Tape Script number when the computer generates a log it will print the Tape Script number and the Title of the Tape Script number you specified on the log
21. e first test If the log date does not fall within this span schedules attached to this Order won t run and the lines on these schedules won t run no matter what dates the individual lines are supposed to Start and End If the log date falls outside the Order Start End span individual schedules with their individual lines attached to this Order aren t even checked Likewise if the Alternating Weeks or Specified Weeks options tell the computer not to run a particular schedule for this log date the individual lines on this schedule won t run no matter what Start and End dates are specified on the individual lines Page 3 8 Natural Log User Manual 3 3 Broadcast Orders cont With the selected customer file displayed from Traffic Customers select either an existing order to be edited or New to create a new order you will obtain a screen like that shown below If are entering a New Order the computer will ask you for all necessary information Broadcast Order Overview Each Broadcast Order consists of basic order information entered as described below plus up to 10 different schedules designated by letters A J Each of these schedules may have special options as described in Section 3 6 to run on alternating weeks or specified weeks only This allows you to enter different schedules of commercials for different periods of time covered by the order The actual Schedules are entered separately
22. file allowing you to enter the information Delete Deletes this network file Print Prints a list of items in the file Copy Copies this network file for another date ENTERING THE NETWORK SPOTS You will notice that all advertisers are blank when the network file is first generated You will need to use Scan or Edit discussed below to enter the required advertiser information into any avail which IS used by the network When generating the actual station log the computer will assume all blank avail lines are unused and will leave them blank on the log too Page 3 36 Natural Log User Manual 3 9 Network Spot Files ony SCAN EDIT The Scan and Edit functions allow you to make changes in the network file Scan allows you to go down the list automatically Edit requires you to tell the computer which event you want to edit CART The system first asks for a Cart Number WARNING if the network spots are played live by the network leave this Blank If you enter a cart number the Natural Log will assume you are playing this spot locally and will send the cut information to your automation system if any If you do enter a cart number the system will get that information from the Tape Script library and enter the cart label as the Sponsor and also enter the length of the cut You can edit these items if needed whether or not you enter a cart number TYPE Next you can enter the spot type This tells the computer how to list the spot on t
23. g to work out perfectly so that every break is filled exactly to length Optional spots act as filler material The Optional Note entry listed on the previous page will cause the line it is entered on to be used ONLY if necessary to fill a commercial set to exact length or to separate spots with similar product codes See Section 2 1 When this is entered as the Note the computer places a in the left column of the schedule display next to the line which is Optional See line 10 of the sample schedule In this way you can designate PSA s Promos or bonus spots to be used as filler material only as needed while controlling how much each Optional spot is used NUMBER OF OPTIONAL SPOTS PER DAY When a Schedule line is Optional the number of spots per day on that line becomes the maximum number times that spot can run per day PRIORITY USAGE OF OPTIONAL SPOTS The Natural Log system will use all lines on orders with Logging Priority 0 the maximum number of times allowed BEFORE it uses any optional lines on any order with Logging Priority 1 Then it would use Logging Priority 2 and soon You can use this to control what is highest priority filler material 3 92 Scheduling Paid Programs Paid programs are logged by Order and Schedule like a commercial During Schedule entry enter CP or CPN as the Log Type See Page 3 21 CP Commercial Program Exclusive The program is logged from the scheduled start time to the end time and all other items o
24. ge Status back to OK PO ESTIMATE This allows you to enter a Purchase Order number or Estimate for a customer order If entered this will be printed on the invoice and on statements You may leave it blank continued on next page Page 3 10 Natural Log User Manual 3 4 New Order Edit Existing Order con LOGGING NAME On the customer screen you entered a Sponsor Name e g General Motors but the Logging Name is a more specific identifier For example you might enter Chevrolet Camaro as the Logging Name If you don t use Tape Script numbers or there is a problem with the Tape Script number the Logging Name is what is printed on the log LOG PRIORITY Natural Log needs to know the Logging Priority for this order This controls the order in which spots are placed on the log and therefore controls which get bumped if the log gets too full Possible choices are Qorblank This is highest priority and is logged first Non Preemptible 1to9 If there are too many spots to be scheduled the computer will bump spots for orders with priority 9 first then 8 then 7 and so on SEPARATION This is the number of minutes from 0 to 60 that must separate 2 spots to be scheduled from this same order PROD CODE 1 amp PROD CODE 2 The Natural Log System allows dual product code protection Possible entries are 0 or blank No product code protection 1 to 99 These spots will not be placed next to spots with matching product c
25. hat you want to work on If a network file does not exist yet for the date you specify the computer will ask whether to make one If you answer Yes the computer will check the log format for the day of the week which you specified and will generate a file with only the network avails from that log format If you previously made a Special log format for the date specified it will use this special format not the regular log format for the day of the week NOTE This section of the system looks for commercial avails on your log formats designated with a source of Network It will not insert local spots in these network avails nor will it insert network spots in your local avails Therefore you need to look at Section 2 2 of this manual and use the Setup Format Logs function to enter network avails before you try to use this Network Files section the first time Natural Log User Manual Page 3 35 3 9 Network Spot Files ony Network File Editor Event Time Cart Network Sponsor Length Type Prod Code 1 Prod Code 2 XYZ CAR COMPANY CA 08 CAR DE ABC COLA EVERAGES XYZ DEPT STOR F EPT STOR 10 HOUS 525a 1090 US ARI 535a 1112 ABC TE DEMO FM NETWORK PgUp PgDn Edit Scan Delete Print Copy ESC Your choices at the NETWORK FILE MENU are Edit Edits this network file Scan This starts at the first avail and works down through the
26. he log Possible choices are CA Commercial Announcement PSA Public Service Announcement PRODUCT CODES You can enter up to 2 product codes If you don t want to bother with product codes you can leave them blank If you do enter product code numbers the computer will protect your local spots from competing network spots when it generates the log This completes the entry or edit of the network files line COPY This allows you to copy the network file for one day to another or from one station to another This makes it easier to enter network spots if you use the same network on both stations or if several days are identical Natural Log User Manual Page 3 37 This page intentionally left blank Page 3 38 Natural Log User Manual
27. in information The following is a brief description of this information Warning EACH Order will generate a separate invoice Affidavit You may enter as many different orders into each customer file as you need but al schedules which need to be combined on a single Invoice Affidavit MUST be or the same order t Any schedules requiring a separate Invoice Affidavi must be placed on a separate Order for the same customer STATION If you are using more than one station on Natural Log the system will ask you to specify the station on which the order is to run If you are using only one station this entry is skipped REVENUE TYPE You may tell the computer a revenue type using letter designations A Z When reports are printed the revenues will be broken out by revenue type For example you may wish to use P for Political time T is reserved for Tradeouts RUN DATES You must enter START and END dates in the form of month day year TFN unTil Further Notice is an acceptable End Date STATUS The order status can be any of the following OK All orders are normally in this Status This means they are to run as scheduled If you don t enter a Status it is assumed to be OK Hold This STATUS tells the computer not to run the order It is useful if you want to prevent an order from running for some reason You don t have to completely delete the order just change its Status to Hold When you want it to run again chan
28. is also deletes all historical data on the customer Memo Enter up to 10 lines of notes regarding this customer Your ORDER MENU choices are LT Move cursor to select an order New Create a New Order Enter This select the currently highlighted order to be displayed on screen See Sections 3 3 3 7 for Order Entry Natural Log User Manual Page 3 3 3 2 Editing Customer Files icon The following summary describes the data which is requested by Natural Log during entry of customer information Refer to the Customer File screen as shown on page 3 3 The following data is required SPONSOR REQUIRED for every customer Sponsor Name is usually the name of the company or product being advertised e g General Motors BILL TO REQUIRED for every customer The Bill To name is the agency or company who will be invoiced for the advertising There is one line available for a name plus a second line which can be used for either a name or an additional line of the address The following data is OPTIONAL unless otherwise noted ADDRESS Enter the street address for this customer CITY ST Enter city and state for customer Don t include Zip ZIP Enter up to 10 digits for the Zip Code TELEPHONE Enter the customer s main telephone number FAX Enter the customer s Fax phone number if used CONTACT Enter the name of contact person ACCOUNT REP You should enter the identifying number of the salesman handling this account If you h
29. lling cycle for orders placed for this customer This tells the system how often bills are to be generated Whatever you enter here will be used as the default billing cycle when entering orders for this customer During order entry you may change the billing cycle Weekly Bills generated on weekly Monday through Sunday Schedule Broadcast Bills generated on standard broadcast month ends last Sunday Calendar Bills generated on calendar month schedule End Flight Bills generated only at the end of the schedule Demand Bills generated only when requested by operator 1 9 Special Billing is done only when requested by operator for cycle 1 9 None Bills are not needed and are not generated NOTE Spot run times amp days are not saved STMNT CYCLE Statements show all activity for a customer including any unpaid invoices new invoices and payments since the last statement was generated Invoices are generated by the billing module and show the actual spots which were run during a billing cycle on a particular order During final billing the invoice totals are posted to Accounts Receivable They will then show up on customer statements Statements are generated by the Accounts Receivable module AFTER you do billing Most stations will only use Statement Cycle 1 which is the default since they will want all statements generated at the same time This can be any number from 1 9 or O if you don t need statements for this customer If you do
30. n the same schedule Page 3 20 Natural Log User Manual 3 9 Schedule Entry Edit con BEGIN amp END TIMES Next you are asked for the allowable times to run You may enter from 0001 to 2359 using military time See lines 1 2 4 and 10 of the sample schedule Time Classes If you enter a letter A Z for the beginning time the program will use a defined time class which you previously set up using the MAIN MENU Setup section For example you may have set up a time definition D for drive times which you defined in Setup as 6 9AM and 3 6PM When asked for the Start Time you would enter D instead of a starting time This would cause the program to schedule the spots in drive times which you specified as D in the setup program See line 7 of the sample LENGTH Natural Log needs the length of the announcement in MINUTES SECONDS for spots programs Up to 60 00 is allowed Commercial programs which exceed 60 minutes should be entered as separate lines with 60 minute blocks on each line LOG TYPE The acceptable choices for Log Type are Commercial Announcement Commercial Program Exclusive block out all other advertisers spots Commercial Program Non exclusive other advertisers spots ARE allowed to run during this pgm Station Promo Announcement Public Service Announcement FCC Required Announcement Comment Underwriting Announcement for con commercial station NonLog Charge This allows you to enter charges to b
31. n your log format including commercial avails will be removed during the program This prevents commercials from running for the duration of the program O U Z Commercial Program NonExclusive The program is logged from the scheduled time to the end time but all other items on your log format including commercial avails do run If you enter an Avail Type on the order schedule on which the program is entered all avils during the CPN program will be changed to this Avail Type to prevent spots which don t have this Avail Type from running in this program Page 3 24 Natural Log User Manual 3 6 Special Scheduling Options Each individual schedule may be controlled by the action of the Alternating Weeks or Specified Weeks These act like switches allowing you to turn the schedule OFF and ON for certain weeks SPECIFIED WEEKS SCHEDULING An example of this scheduling option is shown below Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Schedule A Station DEMO EFM Schedule Entered 08 19 91 Schedule Description Ordered 11 07 91 thru 09 05 92 Schedule Revised 11 20 91 4TH QTR 1991 Spots Per Beg End Avail Cart MTWTFSS Wk Time Time Length is Cost Type Note 11 11 91 01 05 92 2222200 CA 10 00 1013 11 11 91 01 05 92 1111110 CA 10 00 NS 1020 EKS 1 11 11 91 2 11 18 91 3 12 02 91 3 12 16 91 To 12 24 91 6 7 8 1 2 3 4 5 6 7 8 9 1
32. nter a New Customer Sort Sort list by Sponsor Name Bill to Name or Acct Rep Find Quickly finds a customer after you enter the first few letters of the Sponsor or Bill To Name based on the current sort ENTER Retrieve and display the highlighted customer file Ctri Delete Deletes customer if there are no active Orders amp no active Account Receivable records Page 3 2 Natural Log User Manual 3 2 Editing Customer Files After selecting the desired customer as described on the previous page you will see the customer file displayed Customer File 0043 ABC DOORKNOBS WIER TITE amp HOWE Acct Balance 100 00 Last Active 08 17 91 223 BANKERS BLVD Custmr Since 08 01 87 NEW YORK NY Billng Cycle BROADCAST 10010 1923 Stmnt Cycle 1 I 0 212 DOD OOo ProdCd 08 HOME IM Req Spot Sep 30 MINS 212 555 5556 Source NATIONAL Credit Limit 2000 00 A WIER Agency YES Late Charges 1 50 6 IMA OWNERSKID NatRep NO Tax rate 0 00 11 11 91 01 05 92 ABC DOORKNOBS 4TH QTR 11 11 91 01 05 92 ABC DOOR LOCKS 4TH QTR 12 01 91 12 24 91 ABC STORM DOORS CUSTOMER Edit Ctrl Del Memo ORDER TJ Select Enter View Edit New ESC Your CUSTOMER MENU choices are Edit Allows you to Edit the customer billing information Ctir Delete This allows you to Delete a customer file This should only be done when the customer file won t ever be needed again because th
33. nual Page 3 31 3 8 Tape Script Library The Tape Script function at the menu of the Traffic section allows you to keep track of all the tapes or scripts or carts or computer digital audio files if you use these which are running Each station has its own tape script library with tape numbers from 1 to 9999 You tell the system which of these to schedule and when to schedule them on the Schedule Entry screen during order entry When you select the Tape Script function you will see the first page TAPE SCRIPT LIBRARY like the one below SPOTS EBS TE L1 2 L3 4 L5 L6 L7 L8 9 20 PAYMORE ABC DOORKNOBS ABC DOORKNOBS ABC DOORKNOBS STORE BY NIGHT BY NIGHT BY NIGHT DEMO FM Tape Script Library S AIRLINE AIRLINE AIRLINE KAT 101 101 101 101 101 101 101 101 10 10 10 10 10 10 ER E UM CABLE TV dit Sort ABC 99AB ABC 101A ABC 102B 92 02001A 92 01991B 92 1010C CBL 91 SORTED BY Number Begins 01 01 80 11 07 91 11 07 91 11 07 91 09 09 91 09 09 91 09 09 91 12 30 90 Expires Prod By LW AB AB AB TEN 01 05 92 01 05 92 01 05 92 TFN TFN TFN 12 31 91 of the Find Print Ctrl Delete Kill Expired ESC F1 COPY Manager Editor Your TAPE SCRIPT MENU choices are ENTER Sort Find list Print Ctri Delete Kill Expired
34. odes This dual system allows you to achieve good protection even in unusual circumstances For example assume you have a Sears order to advertise home appliances You would not want this to run next to another department store OR an appliance store By entering your dept store code for Prod Code 1 and your appliance store code for Prod Code 2 you can achieve this dual protection The entry sequence of these codes doesn t matter whether they are entered as Code 1 or Code 2 See Product Codes in Setup continued on next page Natural Log User Manual Page 3 11 3 4 New Order Edit Existing Order cons STATION SALESMAN The salesman assigned to this customer is the default response You are allowed to specify a different salesman for this order if needed CUSTOMER CONTACT This optional entry will usually be the same name as was entered on the customer screen for Contact Person However some agencies have different people handling different orders so you may enter a different name if you need to or leave it blank PACKAGE PRICE You may enter a Package Price if this applies Do NOT enter a package price if you want to show individual spot prices If you DO enter a Package Price this total will be billed each time a invoice is generated for any period in which at least one spot is scheduled for this order and individual spot prices will NOT be shown on the invoice BILLING WITHOUT SPOT SCHEDULES If you need to bill a customer
35. our SCHEDULE MENU choices are Edit Allows you to change schedule information on a line of the schedule Enter the line to be edited See Section 3 5 Delete Allows you to delete the entire Schedule Specified Weeks Allows you to specify only certain weeks for this schedule to run See Section 3 6 Alternating Weeks Allows you to set the schedule to run only on alternating weeks See Section 3 6 The following pages give detailed information about individual lines of the Schedule Natural Log User Manual Page 3 19 3 9 Schedule Entry Edit con The following description of the Schedule Entry function makes reference to the sample schedule on the previous page The lines display one or more uses of Scheduling functions BEGIN amp END DATE When entering individual lines for each schedule keep in mind the following Each line may have a START and END DATE anytime between the ORDER Start Date and the ORDER End Date When entering a new line the Start amp End Dates will default to the last dates entered You may accept these or enter new dates but these dates must fall within the Order Start amp End dates DAYS TO RUN There are 2 methods for entering DAYS TO RUN They include Normal Scheduling and Random Scheduling both of which are described below Normal Scheduling requires that you enter the of times to run for each day of the week during the dates and times specified on the line Enter 0 9 or A W 10 to 32 un
36. pear on the bill You may leave it blank enter some identifying information or a notation for your customer e g missed spots coop etc NOTES REMINDERS SPECIAL INSTRUCTIONS This consists of 1 line of information for your use It is useful for noting any changes you make in schedules or any special billing instructions It does not appear anywhere except on this order screen You may leave it blank This completes the ORDER ENTRY of the basic order information Schedule Entry is covered in the next section After you enter schedules and return to the ORDER MENU you may print an Order Confirmation or Production Order using the Print function See Examples on pages 3 16 and 3 17 Natural Log User Manual Page 3 15 3 41 Sample Order Confirmation After completing Order and Schdule entry at the ORDER MENU you may select Print to get an Order Confirmation printed The system verifies the information entered and prints the a Confirmation like that shown below Note that the right column shows how many spots are scheduled from that line This can help in locating entry errors when the computed numbers don t match what the salesman thought he wrote on the order DEMO FM P O BOX 0000 ANYWHERE TX 70000 210 555 1212 DEMO FM ORDER CONFIRMATION SPONSOR ABC DOORKNOBS 02 02 91 BILL TO WIER TITE amp HOWE PAGE 1 P O BOX 0000 ANYWHERE TX 70000 PRODUCT ABC DOORKNOBS ACCOUNT REP JOE SELLSALOT PLO ds 123 4THOTR BILLING CY
37. rint the Station Official s Affidavit This is where a station official under oath states that the invoice is correct You may answer Yes if you want the affidavit on this invoice or No if not Warning EACH Order will generate a separate invoice Affidavit You may enter as many different orders into each customer file as you need but all schedules which need to be combined on a single Invoice Affidavit MUST be on the same order Any schedules requiring a separate Invoice Affidavit must be placed on a separate Order for the same customer PRINT SCRIPTS WITH INVOICE Answer Yes if you do need affidavits ANA RAB tearsheet format showing the scripts for this order Otherwise answer No If you answer Yes when the system generates bills it will print a copy of the ANA RAB approved documentation including rate s and of spots broadcast If you enter the actual script in the Tape Script library See Section 3 8 the script itself will also be printed on the ANA RAB tearsheet You MUST use individual cart numbers for automatic script documentation to work properly That is don t have several different commercial scripts on one cart The computer will have no way to tell how many of each script was broadcast because it allows only one script per cart number SALESMAN COMM You may here enter commission percentages for your station SALESMAN The Salesman will default to the value set up for this salesman in the SETUP function See
38. stead of entering 50 you would enter to tell the computer that this tape substitutes for tape 1014 Then you would show its start date as December 26 On December 26 and thereafter tape 1015 would be automatically substituted for tape 1014 whenever tape 1014 should have run Tape 1013 and tape 1015 would then be in 50 50 rotation for all days after December 25 NOTICE The computer treats and all following it until it finds the next asa packet which rotate together All of these tapes until the next is listed are assumed to be substitutable for each other It will search down the Rotation through all pointing to any expired unusable or restricted tape until it finds one that is usable If it searches down the list and hits a entered instead of before it finds a usable tape it will assume an error and will print a discrepancy Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Tape Rotation 1 Station DEMO FM Rotation Description ABC DOORKNOBS 4TH QTR D A Y S Cart Label Length Tape ID Start End MTWTFSS Start End A 1013 ABC DOORKNOBS EXTE 11 11 91 01 05 92 XXXXXXX 0000 2359 Bi 1014 ABC DOORKNOBS i TE 11 11 91 12 25 91 XXXXXXX 0000 2359 C1015 ABC DOORKNOBS 12 26 92 01 05 92 XXXXXXX 0000 2359 D F G H I J 01 05 95 After Expiration use Rotation 2 Expires RO
39. stem will display the scheduling information along with a Schedule Menu as shown on the next page When the blank schedule appears you may enter a Schedule Description which will appear when you see the screen shown above COPYING A SCHEDULE When entering a new schedule the system asks for a Schedule Description If you prefer to copy another schedule from this or another order into this schedule you may do so by hitting F1 when prompted for the Schedule Description Enter the copy FROM order number and then the COPYFROM schedule letter when prompted You may also enter a spot cart number for the copied schedule If you don t enter a spot cart number the system will copy the spot 9cart numbers as 0 on the copied schedule Page 3 18 Natural Log User Manual 3 9 Schedule Entry Edit con Schedule Screen Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Schedule A Station DEMO EM Schedule Entered 08 19 91 Schedule Description Ordered 11 07 91 thru 09 05 92 Schedule Revised 11 20 91 4TH QTR 1991 Spots Per Beg End Log Avail Cart MTWTFSS Wk Time Time Length Type Cost Type Note 11 11 91 01 05 92 2222200 12 01 91 01 05 92 1111110 12 04 91 01 05 92 xX0xx000 11 11 91 01 05 92 1013100 1 2 3 4 5 6 7 8 9 a 11 12 91 01 05 92 5555555 35 0600 2359 SCHEDULE Edit Delet Specified Weeks Alternating Weeks ESC Y
40. t all schedules which need to be combined on a single Invoice Affidavit MUST be on the same order Any schedules requiring a separate Invoice Affidavit must be placed on a separate Order for the same customer Natural Log User Manual Page 3 1 3 1 Customer Files Each customer MUST have a file in the Natural Log System Into this main file you may enter as many orders as you like The first screen you see when you select Traffic Customers is a listing of the customers sorted alphabetically Sort J Sponsor Bill To Name Rep Active F ROUP 3 Orders AL BANK ERS AGENCY 4 Orders OBS F TITE amp HOWE T Orders FOR THE HOUSE GENCY 1 Al EARMS AGENCY T Orders ALT R amp GRILL di R BAR amp GRILL li Orders A OVERS GENCY ub ART TION TS EDUCATION CTR L Orders AUD EAS P AGENCY BASE A E EBALL CARD TRADERS L BER SON AGENCY ils Orders BEX EDICAL T Orders BILL amp M AGENCY 1 BJ PLACE 4 BLUE OON CLUBS INC 2 Orders BOB A AGENCY 1 Orders BOOK HOLE 1 BRACK ENRIDGE GOLF 4 Orders BUR TREE INN 4 Orders CABS R US AGENCY 4 Orders CUSTOMER FILES New Sort Find ENTER View Edit File Ctrl Delete ESC At this screen your choices are JT Move the highlighted cursor to another customer New E
41. they can be chained together That is when one expires you can have it automatically go to another rotation schedule This is useful for clients which change their rotations often You can also do Substitutions of Tapes Scripts on specified days and times See Section 3 72 SPECIFYING TAPE ROTATION SCHEDULE TO USE ON THE SCHEDULE LINE When entering the Cart Number on the Order Schedules instead of entering the Cart number you enter R 1 or R 2 R 3 depending on which Rotation Schedule you need to use When logging the spots on that Schedule line the system will look at the Rotation Schedule to determine which cart to run SETTING UP THE TAPE SCRIPT ROTATION SCHEDULE At the ORDER MENU you may select Tape Rotation to set up or edit a TAPE SCRIPT ROTATION which is associated with this order ONLY The computer will give you the screen sown below so you can select which Rotation Schedule to work with SELECTING THE TAPE ROTATION Highlight the desired rotator and hit ENTER Log Name ABC DOORKNOBS Starts 11 11 91 Station DEMO FM Ends 01 05 92 Schedule Description Status 4TH QUARTER 1991 1ST OTR 1992 w D gt Cc D E G H E J The Rotation Schedule will then be displayed as shown on the next page Natural Log User Manual Page 3 27 3 7 Tape Script Rotations icon The Rotation Schedule Sponsor ABC DOORKNOBS Order 0043 003 Bill TO WIER TITE amp HOWE Tape Rotation 1
42. tion date the spot will be logged however you are given a warning on the log error list This allows you to be warned if someone forgets to update copy which expires in the middle of an order The order continues to run but you are warnesd of the outdated copy PROD BY allows you to enter a 2 letter code for the voice on the spot if you desire If you have set the Allow Same Announce Voice Back Back to No the system will automatically separate spots with the same 2 letter Prod By code For no voice protection on a single spot leave Prod By blank For no voice protection at all systemwide use Setup to set the Allow Same Announce Voice Back Back option to Yes See Sectionb 2 1 NOTE Yes is the recommended setting as No can cause many bumped spots extra commercial sets to be opened unless you have a fairly large number of different voices CUSTOMER allows you assign the spot to a customer If the system tries to log it for another customer you are warned on the log error list To share a spot for 2 or more customers without this error being listed set the Customer for the spot to 0 Natural Log User Manual Page 3 33 3 8 Tape Script Library ony COPY MANAGER is accessible when you hit F1 at the TAPE SCRIPT MENU This is a simple screen editor that allows you to enter the script for that cart number Later when the bills are generated if you have answered Yes for order entry item Print Scripts W Invc See Section
43. tional Sponsorship Tradeout Make Good No Charge Call in Live Spot Remote Promo Adjacency change logging priority for this line ONLY Changing Logging Priority on 1 line using NOTE As shown above you can use the Note to change the logging priority on a single line by entering a number from 0 9 This is in ADDITION to one of the note letters listed This may be necessary if you give some bonus spots that you don t want to bump other higher priced spots on this or another order You could enter 2 for the overall order log priority and then enter 9 on the line for the bonus spots only Then these spots will be logged only if there is room for them after all spots with more important logging priorities on this or another order are logged If you don t need to change the log priority for this line DO NOT enter a number and the system will use the overall logging priority entered for the order See discussion of Optional note on the next page Natural Log User Manual Page 3 23 3 91 Filling Local Breaks in Network OPTIONAL SPOTS TO FILL COMMERCIAL BREAKS Often commercial break needs to be filled to exact length to cover a network break This can be designated in the Natural Log Setup Format Logs by specifying a commercial break as being either Mandatory or If Used See Section 2 23 discussion of FillCodes If you have Mandatory or lf used breaks which need to be filled to exact length it would be unusual for the number of spots on your lo
44. want to use different cycles then enter another cycle for the customer 2 9 Then when you generate statements this customer will ONLY have a statement generated when you tell the system to generate statements for that particular cycle STMT CYCLE and BILLING CYCLE above are UNRELATED Stmt Cycle allows you to generate statements at different times for different customers if needed while Billing Cycle tells the system how often to generate an invoice for orders Page 3 6 Natural Log User Manual 3 2 Editing Customer Files icon REQUIRED SPOT SEPARATION You may specify minimum number of minutes separation required for spots for this same customer Any value from 0 to 60 minutes is acceptable Obviously a customer making a heavy buy must receive less protection than a customer buying 2 spots per day A minimum separation for spots on the same order is also available See Section 3 4 CREDIT LIMIT You may enter a credit limit for this customer LATE CHARGES If this customer is to be charged Late Charges for accounts past due more than 30 days enter a percentage charge for each month past due If there is to be no Late Charge just leave this at 0 00 TAX RATE If this customer is subject to any sales tax enter the here Otherwise leave this at 0 00 Natural Log User Manual Page 3 7 3 3 Broadcast Orders Important Information When generating logs Broadcast Orders are scanned as follows 1 ORDER START amp EN
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