Online Business Banking User Manual
Contents
1. 2 Enter your Access Code and any other security identification details requested Step 3 Click on the Pay now button 33 Page2. Login Names and Access Codes in the Approve Changes section Step 3 Click on the Delete button 20 Page 3 0 Working with Online Business Banking This section covers e Processing Transactions with Online Business Banking e What is different on the Home Page e The Payments Menu e Approve Payments 21 Page 3 1 3 2 Processing Transactions with Online Business Banking In most respects Online Business Banking users will notice few differences when processing transactions compared to other users especially if they are familiar with performing transactions in accounts where more than one signature is required This section concentrates on the additional functionality for Online Business Banking users and is written from the perspective of the Business Banking Member What is different on the Home Page There is little difference on the Home or Welcome page for Online Banking users and Online Business Banking users although you may not be familiar with some of the functionality if you are a previous Online Banking user For example in Online Banking Approve Payments are only available to holders of accounts where multiple signatures are required to authorise payment Home 8 Settings e Prit Logout Welcome Mr J Smith Your Last successful signon was at 10 10am on 19 JUN 2015 Account Balances v Recent Transactions ABC Pty Ltd 100083089 v Account Name Current Available Date Description Debit Credit Balance 100
3. e Clickin the boxes next to the individual accounts to select deselect one or more accounts There must be at least 1 accessible account Approve New Login This section contains one or more boxes depending on the number of Business Banking Administrators that must approve these changes Access Code The Business Banking Administrator who is currently signed into Online Banking must enter his or her Access Code in this box Login Name Access Code There will be an extra Login Name and Access Code box for each additional Business Banking Administrator that must approve the changes Each administrator must enter their Login Name and Access Code before the changes are saved Additional security options may be displayed Step 3 There may be additional security requirements not shown in this example After entering the details and the Access Codes for the administrator s click on the Save button You are returned to the Administration page 12 Page 2 2 3 Modify Data Entry Login The Modify Data Entry Login page is displayed when you click on the Modify link in the Action s for a Data Entry Login Date entry logins can be identified by the Login Name in Name column rather than the actual name and the notation Data Entry or View Only in the Access Level column Step 1 To access the Modify Data entry Login page click on the appropriate Modify link for a Data Entry login in the Actio
4. more than 1 signature is required to authorise payment It allows signatories to view pending transactions and to authorise those transactions at a later time even though not all signatories are available at the same time In addition Business Banking Users may also Allow Data Entry Operators to enter payment details and create a pending authorisation transaction even when only one signature is required Generate an email alert to a signatory i e an Internet Signing Authority to notify a transaction or batch of transactions is ready to be authorised e Enter review and edit notes that have been entered for a pending authorisation Authorisation of transactions is limited to a pre set value for each Internet Signing Authority as well as the daily debit limit set on an account 3 4 1 List of Approve Payments Step 1 Do one of the following e On the Home page click on the Full Approve Payments list link in the list of Approve Payments L A 8 Home Help amp Services RN F AN Approve Payments Approve Payments Account number Name of the Account scription Amount DueDate Signed To Sign Select Detail 100083089 ABC Pty Ltd 100054203 CULLEN 5100 00 02 JUL 15 1 1 Detail 100083089 ABC Pty Ltd 100049503 Capricornian 150 00 02 JUL 15 0 2 Detail 100083089 ABC Pty Ltd 100049503 Capricornian 120 00 02 JUL 15 0 2 Detail Note A payment requiring your approval will be deleted if not approved within 14 days from date of l
5. one location or at the one time Transactions can be stored as Approve Payments for later approval and those with the authority to approve transactions may be notified by emails generated by Business Banking e Business to Business relationships allow related Business clients to be linked together to simplify Business Banking Administration and allow Data Entry Operators Internet Signing Authorities to perform transactions for several related organisations using a single Online Banking Login 4 Page 1 1 1 Business Banking Administration A business must register as an Online Business Banking Member Once registered one or more individual Members may be set up as administrators by creating a special non operational relationship between the individual Member and business Member To access funds in business account a Member must have Signing Authority on that account Once the business has been registered for Online Business Banking access can be provided to the Business Banking Administrators who in turn can give Signing Authority access to the business accounts within the organisation 1 1 2 Levels of Access for Online Business Banking Once the business is registered for Online Business Banking Members are set up to administer the Business Banking function and control access to accounts There are different levels of access for Business Banking that control what someone can do Business Banking Administrator A Business Banki
6. the appropriate details Refer Add Internet Signing Authority Login for field descriptions Step 3 If displayed enter approval Login Names and Access Codes in the Approve Changes section Step 4 Click on the Update button 19 Page 2 2 7 Delete an Internet Signing Authority You also use the Modify line to delete and Internet Signing Authority A You cannot back out of a deletion after clicking on the Delete button Deleting an Internet Signing Authority does not remove the member as a signatory on the account s Step 1 To access the Modify Internet Signing Authority Login page click on the appropriate Modify link for an Internet Signing Authority in the Action s column in the Administration page Inbox Business Administration Business Administration Member 70573 ABC Pty Ltd Administrators 70576 Mr John Smith Logins and ATO s Name Access Level puauerieaion Accessible Accounts Action s Modify DATA ABC Data Entry All Paena MEA Modify Mr John Smith Internet Signing Authority 3 000 00 All PEER Mr Alex Roberts ATO None Add Add Data Entry Login The Modify Internet Signing Authority Login page is displayed usiness Administration Modify Internet Signing Authority Login Business Administration Member 70573 ABC Pty Ltd Modify Login for BBA ABC Mr John Smith Accessible Accounts 70573819 ABC Pty Ltd Full Access z Authorisation Limit 3 000 00 Step 2 If displayed enter approval
7. the same for all users of Online Banking After you enter the transaction details and you click on the Pay Now or Pay Later buttons you will need to store the transaction as a Pending Authorisation Before doing so you can select Internet Signing Authorities to be notified and add a note to the transaction The general process is as follows Step 1 Enter the transaction details and click on the button labelled Next Step 2 The confirmation page will appear showing details of the signatories required 24 Page Confirm Transfer You have provided the following details From Account 100083089 ABC Pty Ltd Current Balance 7 990 00 Available Balance 7 990 00 To Account 100049503 Capricomian Reference to Appear on Statement End of Month Amount 150 00 When This transaction will occur immediately You must ensure that the BSB and Account Number are correct or your payment may be paid to an account that does not belong to the named recipient If payment is made to an incorrect account it may not be possible to recover the funds from the unintended recipient This service is NOT BPAY if you wish to make a BPAY payment click on BPAY in the main menu This account requires 2 more Signatories to authorise a withdrawal The other signatories are Member Status Notify via email C MrJ Smith E C MrA Roberts LI Notes record only if Transaction is to be authorised later 25 Page The information on the screen will v
8. 083089 ABC Pty Ltd 7 990 00 7 990 00 03 APR 2015 SHARES client 70576 10 00 7 990 00 02MAR 2015 Cash Deposit 8 000 00 8 000 00 Approve Payments v 02 MAR 2015 ACCOUNT OPENED 02 MAR 2015 There are no Approve Payments View All Download Transactions New Messages v Future Payments v There are no New Messages Due Before or On the 02 MAY 2015 There are no Future Payments to display The following information highlights the main areas of interest as a Data Entry Operator or an Internet Signing Authority for Online Business Banking 22 Page 3 2 1 Approve Payments 3 2 2 3 2 3 The Approve Payments section is displayed if you have access to Online Business Banking accounts as a Data Entry User or an Internet Signing Authority and there are payments loaded but not fully authorised referred to a Approve Payments An Internet Signing Authority is the Internet equivalent of a Signatory As previously noted the Approve Payments section is also displayed to other Online Banking users with an account where more than 1 signature is required to authorise payment View a full list of Approve Payments Click on the Full Approve Payments list link in the list of Approve Payments or choose Payments Approve Payments from the menu to view a full listing of all Approve Payments View detailed information on a single Pending Authorisation Click on a Detail hyperlink to view details of a single Pending Authorisation transaction Refer to App
9. BC Pty Ltd New Username Password Confirm Password Access Level and Accessible Accounts Access Level Data Entry z Select Accessible Accounts Select All Unselect All 70573519 ABC Pty Ltd Vv Cancel Step 2 Enter the appropriate details Refer to the following table New Member Login Enter the login name The login name must conform to the rules issued by The Capricornian This will require a minimum and maximum number of characters and may also require a minimum number of numbers or letters Please contact The Capricornian if you are uncertain about the requirements for this field Access Code Enter the access code for the new login The access code must conform to the rules issued by The Capricornian This will require and minimum and maximum number of characters and numerals Please contact The Capricornian if you are uncertain about the requirements for this field Confirm Access Code Re enter the access code you entered in the Access Code box Access Level The default Access Level is Data Entry If required change the Access Level to View Only Select Accessible Accounts This section controls the accounts that the Login will have access to By default all accounts will be selected when you create a new Data Entry Login e Click on the Select All button to select all of the accounts shown 11 Page e Click on the Unselect All to clear all of the account selections
10. a Entry User login The login in slinked to the business membership One or more of the business accounts can be accessible for the login 5 Page 2 Business Banking Administration This section covers e Business Banking Administration In particular Business Banking Administration at the Member Level including the following e Add Data Entry Login e Change Login Access Code e Add a Signing Authority Login e Modify Data Entry Login e Delete a Data entry Login e Modify Signing Authority Login e Delete a Signing Authority 6 Page 2 1 Business Banking Administration This page allows you to examine who has access to Online Business Banking and to change access levels This page is accessed through the Business Banking option and is only available to Business Banking Administrators You cannot create or modify Administrators If you need to add or delete an Administrator you will need to contact The Capricornian N B The Capricornian Online Banking uses a dynamic menu structure as such the following screen shots may not represent the menu options to your login Step 1 At the initial login the Business Banking Administrator will be taken directly to the Business Administration page Your screen will appear similar to the following Pay amp Transfer Settings Member 70573 ABC Pty Ltd Help amp Services iy 7 Page Action s Refer to the following table for a description of scree
11. ary depending on the number of signatures required An additional Notify via email column may be displayed next to the listing of other signatories Step 3 If displayed check the Notify via email boxes of other signatories to send email notifications of the Pending Authorisation The other signatories are Internet Signing Authorities Step 4 If required enter any notes relevant to this transaction in the Notes record only if the transaction is to be authorised later section Step 5 Click on the Store button After clicking on the Store button the transaction will be placed in the list of Approve Payments Additional Information If one or more Internet Signing Authorities have access to your computer while you are processing the transaction they can check the option button next to their name and then enter their Member Logins and Access Codes and any other security identification details requested at Step 2 26 Page Confirm Transfer You have provided the following details From Account 100083089 ABC Pty Lid Current Balance 7 990 00 Available Balance 7 990 00 To Account 100049503 Capricomian Reference to Appear on Statement End of Month Amount 150 00 When This transaction will occur immediately You must ensure that the BSB and Account Number are correct or your payment may be paid to an account that does not belong to the named recipient If payment is made to an inc
12. d Additional security options may be displayed Step 3 After entering the details and the Access Codes for the administrator s click on the Save button You are returned to the Administration page 17 Page 2 2 6 Modify Internet Signing Authority Login The Modify Internet Signing Authority Login page is displayed when you click on the Modify link in the Action s for an Internet Signing Authority Data Entry logins can be identified by the actual name of the user in the name column rather than the Login Name and the notation Internet Signing Authority in the Access Level Column Step 1 To access the Modify Internet Signing Authority Login page click on the appropriate Modify link for an Internet Signing Authority in the Action s column in the Administration page obile Banking Business Administration Business Administration Member 70573 ABC Pty Ltd Administrators 70576 Mr John Smith Logins and ATO s Name Access Level Aun orhontions Accessible Accounts Action s Modify DATA ABC Data Entry All Beasword S 5 Modify Mr John Smith Internet Signing Authority 3 000 00 All RRE Mr Alex Roberts ATO None Add Home Banking Business Administration Modify Internet Signing Authority Login Business Administration Member 70573 ABC Pty Ltd Modify Login for BBA ABC Mr John Smith Accessible Accounts 70573319 ABC Pty Ltd Full Access z Authorisation Limit 5 000 00 18 Page Step 2 Update
13. eescessessaeeeeeeseesees 201 3 0 Working with Online Business Banking cccccccccccsssssssscececesssesssseceeseesseseeeeeseeeessessesssaeeeeess 21 3 1 Processing Transactions with Online Business Banking ccccccssssssceceessssssstaeeeeeeeseesees 222 3 2 What is different on the HOME Page cssssccccccecessesesnececcessesscneseeeeecesseseaeeaeeeeeesseesestsaeeeeess 22 3 2 1 Approve Payments vc2xce cha Rt ee Aen ee ee a 23 3 2 2 LIStOF ACCOUNTS a a a a aa aa cea a ea aa a 23 3 2 3 AEREN adeh a TERE ET E T S E E 23 3 3 The Payments MENU Sinitiainen a e a aa tvaettias eta se eta 244 3 3 1 What s different with transaction processing using Online Business Banking 24 3 4 Approve Paymentsss sctccd cst svececcices E ceeds E ies gs T 31 3 4 1 List Of Approve PayMeNtS cscss ctacsadvecsssecsdedhsadedecsvenecaia ivide vaudncntdsns iai a 31 3 4 2 View Detail of a Transaction eee eeecseceeneeceeeeeeaeceeaeeeeeeeceaeeeeaaeeeeaaeseaeeeeaaeeeeaeeeneeeees 33 3 4 3 Authorise a Pending Transaction from the Detail View screen ccccccccccesessstteeeeeeees 34 2 Page 1 Online Business Banking This section covers e What is Online Business Banking e An Overview of Business Banking Administration 3 Page 1 1 What is Online Business Banking Online Business Banking allows the same interface and Internet access point to be used for both personal and business banking Members while at the same time mai
14. g Authority can approve Accessible Accounts This field will show ALL if all accounts for the Business Member can be accessed by the login or ATO If only selected accounts can be accessed they will be displayed individually Actions This column contains links to perform various actions on Logins and ATOs Refer to Actions and Other Options for additional information Modify Click on Modify to change an existing Access Level or change the accounts that the user can access You can also remove assess using this option If you are changing the details of a Data Entry Login including View Only refer to Modify Data Entry Login If you are changing the details of an Internet Signing Authority refer to Modify Internet Signing Authority Login Access Code Click on Access Code to change the Access Code for a user See Change Login Access Code Add Click on Add to create an Internet Signing Authority and create a Login and Access Code for them See Add Internet Signing Authority Login Add Data Entry Login button Click on the Add Data entry Login button to create a login to Online Banking initial Access Code and provide access to accounts See Add Data Entry Login 8 Page 2 2 Actions and Other Options Change Login Access Code Add Data entry Login Modify Data Entry Login Delete a Data Entry Login Add Internet Signing Authority Login Modify Internet Signing Authority Login Delete a
15. ke an Internet Signing Authority The Add link is located in the Action s column in the table of logins and ATO s in the Administration page Contact Details account Names Home Screen Set able Mobile Banking Business Administration Add Internet Signing Authority Login Business Administration Member 70573 ABC Pty Ltd New Login for Member 70575 Mr Alex Roberts Username Password Confirm Password Accessible Accounts 70573819 ABCPtyLtd Full Access v Authorisation Limit Cancel Step 2 Enter details as per following table Login Name Enter the login name The login name must conform to the rules issued by The and may also require a minimum number of numerals Please consult The Capricornian Ltd if you are uncertain about the requirements for this field Capricornian Ltd This will require a minimum and maximum number of characters Access Code Enter the access code for the new login The access code must conform to the rules and may also require a minimum number of numerals Please consult The Capricornian Ltd if you are uncertain about the requirements for this field Confirm Re enter the code you entered in the Access Code box Access Code issued by The Capricornian Ltd This will require a minimum and maximum number of characters and may also require a minimum and maximum number of characters Accessible This section controls the access to accounts for the Login By default all acc
16. mith Logins and ATO s Name DATA ABC Mr John Smith Mr Alex Roberts Add Data Entry Login Access Level Data Entry Internet Signing Authority ATO 70573 ABC Pty Ltd bile Banking Business Administration At horisation Accessible Accounts All 3 000 00 All None Action s Modify Password Modify Password Add 14 Page The Modify Data Entry Login Page is displayed Home Business Administration Modify Data Entry Login Business Administration Member 70573 ABC Pty Ltd Username DATA ABC Access Level and Accessible Accounts Access Level Data Entry z Select accessible accounts Select All Unselect All 70573519 ABC Pty Ltd K Approve Changes Update Step 2 If displayed enter approval Login Names and Access Codes in the Approve Changes section Step 3 Click on the Delete button 15 Page 2 2 5 Add Internet Signing Authority Login Use the Add link to create a new Internet Signing Authority login for Online Banking from a User with an ATO Authority to Operate over at least one of the Business accounts This process provides a new Login and Access Code for the signatory specifically for Business Banking for a single business entity This ensures that personal and business banking are kept separate and also if a signatory has access to several business accounts operations for each business entity are kept separate Step 1 Click on the Add link for the ATO you want to ma
17. n Internet Signing Authority 9 Page 2 2 1 Change Login Access Code Use the Access Code link to change the Access Code for Online Business banking logins This can include changing the Access Code when a login is blocked due to excessive password violations or if a user forgets their Access Code Step 1 Home anking Business Administration Change Login Password Business Administration Member 70573 ABC Pty Ltd Username BBA ABC New Password Verify New Password Save Cancel Password must contain a minimum of 5 and a maximum of 12 numbers Step 2 Enter the New Access Code Note that rules for the access code are displayed under the buttons Step 3 Re enter the code in the Verify New Access Code box Step 4 Click on the Save button you are returned to the Business Banking Administration page Changing the password does not require additional authorisations 10 Page 2 2 2 Add Data Entry Login Use the Add Data Entry Login option to create a login to Online Banking set the initial Access Code for the login control the level of access and which accounts the Login can access Step 1 To access the Add Data Entry Login page click on the Add Data Entry Login button locate on the Business Banking page Home Change Password Contact Details account Names Home Screen Setup Security Options l Disable Mobile Banking Business Administration Add Data Entry Login Business Administration Member 70573 A
18. n fields Actions and other options Select Member This field is only displayed if you are the Business Banking Administrator for more than one business member that is not linked to other Business Banking Members To change Members select another Member from the drop down list Linked Members This field is only displayed if the Business Banking Member has links to other related Memberships for Business Banking administration These are clients linked by a Business to Business BTB relationship Refer to the Business to Business Relationships section for additional information Administrators This is a list of all Business Banking Administrators for the Member Logins and ATO s This table contains details of Data Entry logins and Authorities To Operate ATOs Name This table contains details of logins for Data Entry which may also be restricted to View Only and the names of ATO s Internet Signing Authorities Login Blocked This column is only displayed if there is at least 1 login that is blocked e g due to excessive password violations Resetting the Access Code will unblock the login Refer to Change Login Access Code for additional information Access Level The Access Level for the login ATO will be displayed in the Access Level column if an Authority to Operate does not have a Login as an Internet Signing Authority Authorisation Limit The maximum amount an Internet Signin
19. n s column in the Administration page Home e Banking Business Administration Business Administration Member 70573 ABC Pty Ltd Administrators 70576 Mr John Smith Logins and ATO s Name Access Level eee Accessible Accounts Action s Modify DATA ABC Data Entry All Password A Modify Mr John Smith Internet Signing Aey 3 000 00 All Password Mr Alex Roberts ATO None Add Add Data Entry Login The Modify Data Entry Login page is displayed Home Print Logout g Business Administration Modify Data Entry Login Business Administration Member 70573 ABC Pty Ltd Username DATA ABC Access Level and Accessible Accounts Access Level Data Entry z Select accessible accounts Select All Unselect All 70573519 ABC Pty Ltd a Approve Changes Cancel Update Delete 13 Page 2 2 4 Step 2 Update the appropriate details Refer Add Data Entry Login for field descriptions Step 3 If displayed enter approval Login Names and Access Codes in the Approve Changes section Step 4 Click on the Update button Delete a Data Entry Login You also use the Modify link to delete a Data Entry Login You cannot back out of a deletion after clicking on the Delete button Step 1 To access the Modify Data Entry Login page click on the appropriate Modify link for a Home Data Entry login in the Action s column in the Administration page Business Administration Member Administrators 70576 Mr John S
20. ng Administrator manages the Online Business Banking access of other users The Business Banking Administrator can create logins determine which accounts are accessible set authorisation limits and resets passwords A login is created for the Administrator who can then access Online Banking and use the Business Banking options to manage Online Banking for other users The option is found in the Settings but will not be displayed unless the business nominates a user to be set up as an Administrator The Administrator cannot create other Administrators A business user can specify the number of Administrators required to authorities the creation or modification of the Business Banking logins Internet Signing Authority An Internet Signing Authority is a login that may be created by an Administrator for any signatory that has an Authority to Operate ATO relationship with one or more of the business accounts to which an ATO relationship exists An authorisation limit is set for the login This is the maximum transaction value the login may authorise Data Entry User A Data Entry User can create transactions but cannot authorise them The purpose of Data Entry logins is to allow administrative tasks such as downloading statement information preparing payments to be authorised maintaining business payees etc to be performed by staff members who are not a signatory on any of the business accounts An Administrator may create a Dat
21. ntaining business security and the separation of personal and business banking enquiry or transaction processes Features of Online Business Banking include e The ability for businesses to create and maintain access to Online business banking for their employees without the need to contact The Capricornian This includes creating and deleting Internet signing authorities and data entry logins as well as changing passwords and access levels e Online Data Entry Operators can enter data for transactions without having access to the business funds print and download statements load and maintain business payees and perform other administrative tasks e Internet Signing Authorities on business accounts are for employees with an Authority to Operate on these accounts As well as approving transactions entered by Data Entry Operators Internet Signing Authorities may also enter transaction data and then approve payment e The Internet Signing Authority provides a business with increased flexibility and the ability to have different levels of access for the internet compared to non online banking activities A signatory does not need to be given Internet access If Internet access is provided then the Signatory may have restrictions and transaction limits for Online Banking that are different to their non Internet access e Where multiple signatories are required to authorise an internet transaction the signatories do not need to be present in the
22. oading e Choose Payments Approve Payments from the menu 30 Page Your page will look similar to the following Home Pay amp Transfer Settings Help amp Services Approve Payments Approve Payments Account number Name of the Account Description Amount Due Date Signed ToSign Select Detail 100083089 ABC Pty Ltd 100054203 CULLEN 100 00 02 JUL 15 1 1 Detail 100083089 ABC Pty Ltd 100049503 Capricornian 150 00 02 JUL 15 0 2 f Detail 100083089 ABC Pty Ltd 100049503 Capricornian 120 00 02 JUL 15 0 2 f Detail Add your Authorisation to the selected Approve Payment s Authorise Note A payment requiring your approval will be deleted if not approved within 14 days from date of loading A check box in the Select column appears only if you can add your authorisation to the payment ie you are an Authority To Operate on the account have full access to the From account as the Internet Signing Authority your authorisation limit is sufficient to authorise the payment amount and you have not yet authorised it How long do transactions remain in the List of Approve Payments The financial institution providing your Online Business Banking has pre defined a period of time that transactions will remain on the system This is displayed near the bottom of the page when you are viewing the List of Approve Payments 31 Page 3 4 2 View Detail of a Transaction Step 1 From the List of Approve Payments page or
23. orrect account it may not be possible to recover the funds from the unintended recipient This service is NOT BPAY if you wish to make a BPAY payment click on BPAY in the main menu This account requires 2 more Signatories to authorise a withdrawal The other signatories are Member Status Notify via email G Mr J Smith Iv Username Password O Mr A Roberts Li Notes record only if Transaction is to be authorised later Please Approve If all Member logins and Access Codes for the required number of Internet Signing Authority Authorities have been entered you can click on the OK button rather than the Store button You also skip Steps 3 to 5 above 27 Page Internet Signing Authorities Step 1 Enter the transaction details and click on the button labelled Next Step 2 The confirmation page will appear showing details of the signatories required This account requires 2 more Signatories to authorise a withdrawal The other signatories are Member Status Notify via email i Mr J Smith Iv Username Password Mr A Roberts A Notes record only if Transaction is to be authorised later Ln Store Previous Cancel The information on the screen will vary depending on the number of signatures required An additional Notify via email column may be displayed next to the listing of other signatories Step 3 Enter Your Access Code and any other security identification details requested Step 4 When o
24. ounts Accounts on which the member is a Signatory will be selected when you create a new Internet Signing Authority Login 16 Page Click in the boxes next to the individual accounts to select deselect one or more accounts There must be at least 1 account with View Only or Full Access selected Authorisation Limit Enter the authorised Limit in dollars the dollar sign itself is not required The value must be greater than 0 Notify when Authorisation Required Check the Notify when Authorisation Required box if email verification of Approve Payments is required This field is only displayed if your financial institution is providing a notification service Email Address The Notify when Authorisation Required box must be checked and an email address entered for the user to receive emails to notify of Approve Payments Approve New Login Name This section contains one or more boxes depending on the number of Business Banking Administrators that must approve these changes Access Code The Business Banking Administrator who is currently signed on to Online Banking must enter his or her Access Code in this box Login Name Access Code There will be an extra Login Name and Access Code box for each additional Business Banking Administrator that must approve the changes Each administrator must enter their Login Name and Access Code before the changes are save
25. rove Payments for additional information List of Accounts The Account Details section by default displays the full list of accounts available to Online Banking If you are logged in as an Online Business Banking user these will be business accounts that you have access to either to view the details or to operate on the accounts as an Internet Signing Authority Future Payments The Future Payments section will display payments that are soon to be due A link at the end of each line will display more details about the Future Payment 23 Page 3 3 The Payments Menu The Payments menu allows you to perform a variety of different types of transactions on your accounts The following types of transaction may be available to you from the Payments menu e BPAY e Transfer Money e Future Payments e BPAY Address Book e My Payees e Multiple Transactions e Approve Payments 3 3 1 What s different with transaction processing using Online Business Banking The Processing of transactions is similar to other Online Banking users Data Entry Operators If you are a Data Entry Operator you do not have the authority to authorise transactions Instead you need to Store the transactions When you store the transactions you may have the ability to notify Internet Signing Authorities via email that there is a transaction ready to be authorised You can also include notes associated with the transaction The process is essentially
26. the AY capricornian lt comm unity owned banking Online Business Banking User Manual 1 Page Table of Contents 1 Online Business Banking sa5 iscii setevecsks Aceh ahaa ts ctonieerbianeisacedastoscaoerhenei kobe anus 3 Tal What is Online Business Banking 2 ig ccsess 24 inser colotnasetnnd ctacto desk opeadateaio tidutaioawteteneooay 4 1 1 1 Business Banking Administration e sesseseeseseeeeeesesrsrsrsrsrsnssestrerenrsrsrsrsnnsntsrsssre 5 2 Business Banking AAMINIstratioN ccccccccccccecessessnecececesessaesecececesseseaaeeeseeeeessseaaeaeeeeseeseseaaees 6 2 1 Business Banking ACAMinistration c cccccccccsssssscecececssseseseeececesseseeaeseeeessesseeseaeaeeeesessenseaaeas 7 2 2 Actions and Other Options eitchvievsceess a A aE a acer Ga Moet soe ee Seeds ss 9 2 2 1 Change Login Access Code ccccsesssscceceesssessaeeececsseesseseeeesessseeaaeeeeeessesseeeaaeseeeesensees 10 2 2 2 Add Data Entry LO gin aena eree weit ei E vas E t aE oad E E El a aa wena tess 11 2 2 3 Modify Data Entry Login cccccccccsssssssececececesseseseeececeeseseaaeseeeesseseseseaaeaeeeeseeesessaaeeesens 13 2 2 5 Add Internet Signing Authority LOIN cc cccccccecessesssceceecessessaeseceeseessesesaaeaeeeeseuseessaaeas 166 2 2 6 Modify Internet Signing Authority Login ccccccccsssscecececesseseaeceeeeeeeesseseaaees 188 2 2 7 Delete an Internet Signing Authority ccccccscsssssecccesessesssaeeeee
27. the Approve Payments section of the Home page click on the Detail link for the transaction Approve Payments v Account number Name of the Account Description Created Amount Detail 100083089 ABC Pty Ltd 100054203 CULLEN 02JUL15 100 00 Detail 100083089 ABC Pty Ltd 100049503 Capricomian 02JUL15 150 00 Detail 100083089 ABC Pty Ltd 100049503 Capricomian 02JUL15 120 00 Detail This example shows the list of Approve Payments from the Home Page e The details displayed will vary according to the type of transaction e If you are able to authorise this transaction and password confirmation on updates is required by the financial institution an Access Code box will be displayed A y Home Pay amp Transfer Help amp Services Approve Payment Detail Internal Transfer Withdrawal Detail From Account 100083089 ABC Pty Ltd Current Balance 7 990 00 Available Balance 7 990 00 To Payee Account number 100049503 Capricornian Amount 120 00 When This transaction will occur when fully authorised Loaded by DATA ABC 02 JUL 2015 04 18pm This account requires 1 more Signatory to authorise a withdrawal The other signatories are Member Status Notify via email C MrA Roberts Li Notes record only if Transaction is to be authorised later a E 32 Page 3 4 3 Authorise a Pending Transaction from the Detail View screen Step 1 Click on the Detail link for the transaction in the List of Approve Payments Step
28. ther signatories are required and the Notify via email check boxes are displayed you can check the boxes to send email notifications of the Pending Authorisation The other signatories are Internet Signing Authorities 28 Page Step 5 If required enter any notes relevant to this transaction in the Notes record only if Transaction is to be authorised later section If additional Internet Signing Authorities are present and have access to your computer while you are processing the transaction they can check the option button next to their name and then enter their Member Logins and Access Codes and any other security identification details requested at Step 3 This account requires 2 more Signatories to authorise a withdrawal The other signatories are Member Status Notify via email Mr J Smith Iv Username Password C Mr A Roberts E Notes record only if Transaction is to be authorised later n Store Previous Cancel If all the Member Logins and Access Codes etc for the required number of Internet Signing Authority Authorities have been entered skip Steps 4 and 5 Step 6 Do one of the following e Click on the OK button if no further signatory details are required or e If displayed click on the Store button the transaction will be placed in the list of Approve Payments 29 Page 3 4 Approve Payments The Approve Payments function is available to Online Banking users with access to accounts where
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