Kyocera Embedded Manual - PaperCut Software
Contents
1. taskAlfa devices only If set to a value other than NONE will display a second button with this label underneath Use Copier Functions on the print release screen Pressing this button will enable access to the device functions and show a specific device function defined by ext device kyocera mita extra app button target see below Example Use Scanner taskAlfa devices only Device function to show when pressing the button labeled using ext device kyocera mita extra app button label see above Options are APPLICATION COPY CUSTOM_BOX FAX_BOX JOB_BOX PROGRAM Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 19 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 REMOVABLE_MEMORY_BOX SEND STATUS UD_COPY UD_SEND ext device kyocera Setting this to Y will make the embedded app use the timezone mita timezone use server of the server for displaying job creation times in the PaperCut print release job list This overcomes some shortcomings with respect to daylight savings that have been observed in Kyocera devices 5 2 Look and Feel on the User Interface 5 2 1 Customized Logos The embedded application header has a header logo This logo can be replaced with your organization s logo The image must be saved as PNG files with the filename logo png and should be 55 pixels high and not more than 300 pixels wide and less t2. Swipe card gt Require PIN When a user logs in by swiping a card they must also provide their associated PIN This provides additional security for swipe card logins Swipe card gt Enable self association with existing user accounts Users can swipe cards previously not used or registered at the device with PaperCut and will be prompted for their username and password The swipe card can then be used at subsequent logins See chapter 5 2 for advanced configuration of this function Automatically login as user Specifies that this device should always automatically log in as the given user This option overrides all other authentication methods Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved Description of authentication methods 16 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 4 3 Offline mode Offline mode enables the device to continue being used when the PaperCut server is unavailable See the PaperCut MF manual for details 4 4 Usage of Panel Keys for ID Number and PIN or Card PIN When logging in with an ID number and optionally a PIN the keys 0 9 on the device panel may be used in place of the on screen keyboard provided ID number and PIN are numeric Panel keys may be used for PIN entry after a card swipe too The corresponding fields are highlighted with a blue frame on the screen In addition the panel keys C and Enter may be
3. 5 Inthe log details click on the Charged To account name to view the account s details 6 Selecting the Job log tab will display all print copy activity for the account and will show the test photocopying that was performed Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 11 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 3 4 Scenario 3 Print release The embedded application may also be used for print release For full description of PaperCut hold release queues and release stations please read the PaperCut manual Skip this scenario if hold release queues will not be used at your site To perform print release testing a hold release queue must be enabled 1 In PaperCut select the Printers tab 2 Select the print queue for the Kyocera device that will be used for testing 3 Enable the Hold release queue option v Enable hold release queue Release mode User release v 4 Press OK Apply to save the changes All printing to this queue will now be held until released by a user Make sure the copier is enabled for print release 1 In PaperCut select the Devices tab 2 Select the Kyocera device 3 Under Device function tick Enable print release 4 Select the print queue that was enabled for hold release above The Kyocera device will allow jobs on the selected queues to be released Enable print release Displays jobs
4. 5 2 Customized LOBOS iinei ii aAA EE SEAE 20 5 2 2 C stom Header Colorni e n a a a E a E 20 5 3 Configuring Swipe Card Readers cccccceessececssssececesseeeeceeseaaeceesenaeeeessseeees 21 5 3 1 Card Number Needs No Conversion sssssssssssssssssssssesesressressrensrrsseesens 21 5 3 2 Regular Expression Filters ccccessssscccecececsessnsececeeeesseesesseaeeeeeeeeeeees 21 5 5 0 gt Card Number Format Converters o ccentianscesnetyaciranlsineazancievencaeaeceees 21 5 3 4 Standard Converters ssesssessssessssesesesssesssttsstessresseresesessseesstesseenseeeseet 22 5 3 5 Using CUSTOM JavaScript ee ecceesessececccececeeneeseescecececeaueseeeceseseeeaneeeess 22 53 6 Otheradvanced MOLES masraiceianctritae txmicigpuutiasanidvaryeh EE 23 5 4 Release Only Expedited Workflow c ccssccccssssececsssseeeceessaeeecssseeeessseeeees 24 5 5 Strict ZEro StOp COPYING icsces cs sevecstceedecdeddoud ccckendecd da dustesdaansedd el iaa a aia iiaa 25 6 Known Limitations and Security ccccccccccecessssssseceeeceeecsesesssaeeececeesseeseasaeeeeees 26 6 1 Zero Stop WHEN Copying cecccecessesssececeeeesssessaeeeceeeesseesesseaeeeeeeesessessaaees 26 6 2 Job restrictions on restricted ACCOUNTS ceeeesescessseeessseeeeneeeesseeeeneeeees 26 A Appendix Supported Authentication Card Readers ccccccccessssceceeeeeeeessaees 27 PaperCut Kyocera Embedded Manual 2014 10 21 This man
5. On the device screen you should see a login prompt asking you to press the Username and Password button PaperCut Log In Please swipe your card or enter your username and password PaperCut MF v14600 Status amp Cannot recognize the ID card reader 17 08 2011 16 27 Log on to the PaperCut administration web interface at http lt papercut server gt 9191 admin On the Devices tab you should see the device listed under the name chosen in step 2 3 3 You should now proceed to configure page costs the authentication methods you will allow and other settings relating to the device Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 6 of 27 2 5 Upgrading to a newer version The procedure for upgrading an existing embedded application to a newer version is similar to the initial installation Please note that only the device level installation needs to be performed and you shouldn t have to perform any additional configuration within the PaperCut administrator interface After upgrading it s worth quickly checking the Embedded Application s version number now matches the expected value 3 Post install testing After completing installation and basic configuration it is recommended to perform some testing of the common usage scenarios This important for two reasons 1 To ensure that the embedded application is working as expected 2 To familiarize yourself with the features and fu
6. environments ext device kyocera mita release show busy Set to Y to show a warning message when users are releasing documents while the device is still busy printing or copying ext device kyocera mita release show busy job timeout When above option is enabled then jobs that have been paused paper jam out of paper for this time are considered not to be keeping the printer busy ext device msg busy on release Message to display when above option is enabled Specify DEFAULT for the default text ext device card no regex See chapter 0 ext device kyocera mita email personalized sender Setting this to Y will take the user s email address as stored in the user s PaperCut profile and use it as the From Sender address when scanning to email Note FS series devices may need a firmware upgrade ext device kyocera mita header color See chapter Custom Header Color ext device kyocera mita header textcolor See chapter Custom Header Color ext device kyocera mita restricted allow multiple txn Setting this to Y will allow users to charge jobs to a restricted account user account or shared account if another job charged to the same account is still in progress This may cause cost overruns with users going into negative balance ext device kyocera mita extra app button label ext device kyocera mita extra app button target
7. Even so the standard zero stop limit will apply once the job hits those bounds as this functionality is in addition to rather than replacing the standard zero stop checks Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 25 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 6 Known Limitations and Security Kyocera devices have some limitations that have an impact on functionality and security 6 1 Zero Stop when Copying See section 5 1 about shortcomings of zero stop when copying and configuration options to alleviate these shortcomings 6 2 Job restrictions on restricted accounts Users are prevented from logging in with a restricted account user account or shared account if another job charged to the same account is still in progress Jobs in progress can be viewed using the Status Job cancel button on the device panel Once the previous job has finished users can log in again and charge to the restricted account This behavior can be overridden using a configuration key please see section 5 1 Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 26 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 A Appendix Supported Authentication Card Readers The PaperCut embedded solution for Kyocera devices currently supports the following card reader manufacturers e RFideas USB tested using RDR 6081AKU and MS3 00M1AKU but may support others e Elatec
8. USB tested using TWN3 Mifare USB but may support others NOTE The Kyocera Card Authentication Kit is required this is an optional component that will have to be purchased separately Other keyboard emulating USB card readers may work but should be tested prior to deployment Please contact your Kyocera dealer or PaperCut support for assistance Supporting Card Reader authentication is as easy as 1 Connecting a supported card reader to the device via the USB port Note On some devices this is hidden under a sticker on the side panel 2 Enabling Swipe card as an Authentication method under the device s configuration in PaperCut s web interface 3 Ensure the card number as read by the reader is loaded into the Card Number field in the PaperCut database or consider using user self association Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 27 of 27
9. for release from the selected queues V aragorn Kyocera TASKalfa 250ci E aragorn Dell Color Laser 5110cn PCL6 E aragorn Dell Laser Printer 1720dn PS3 E aragorn EPSON AL C8600 Advanced E aragorn Epson LX 300 I aranaorn HO CM 2520 MED _ m p gt E Enable find me printing support Users have permission to release their own print jobs E Automatically release user s jobs upon login 5 Press OK to save 6 Log into a computer workstation as testusersimple 7 Print a few jobs to the print queue that was configured above The jobs will be held in the hold release queue Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 12 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 8 Confirm that the jobs are held by checking that the jobs are listed in the Printers gt Jobs Pending Release page of the PaperCut administration interface 9 Confirm that the username is testusersimple At the device 5 Login with the testusersimple username and corresponding password as in scenario 1 6 A list of print jobs will show PaperCut Held Print Jobs toot Printed By joe Client ARAGORN Pages 1 Sa ET A e Maia f Print Cancel Job Use Copier Functions Refresh Print Alt PaperCut MF v14600 Status W cannot recognize the ID card reader 17 08 2011 16 29 7 As you select different print jobs the details window on the
10. right will reflect the details of the currently selected job 8 Now select a job and press the Print button in the right part of the screen The print job will be queued for printing and a confirmation screen will show briefly 9 To cancel a print job select the print job and press the Cancel Job button in the right part of the screen 10 Remember to sign out using the Log Out button Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 13 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 3 5 Scenario 4 Scanning and faxing Kyocera devices can also scan documents and send them by email or to a network folder If a phone line is attached they can send faxes You can enable the tracking of scans and faxes Users can be prevented from scanning or faxing when they are out of credit To enable tracking of scans and or faxes 1 2 3 4 In PaperCut select the Devices tab Select the MFD device Under Device function tick Track amp control scanning or Track amp control faxing Select the charging type advanced set some numbers for page costs and thresholds The cost after the threshold should be lower than the standard cost as it represents a volume discount As an example the screen shot below shows that the first page of a scan is charged at 0 10 and any subsequent page at 0 05 Track amp control scanning Charging type adva
11. the Authentication screen as before 2 Login as testuseradvanced using the password for that account and press OK 3 You will see the following PaperCut Select Account ca toot From List PaperCut MF v14600 Status A cannot recognize the ID card reader 17 08 2011 1634 4 Press Test Account 1 Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 10 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 5 6 The confirmation screen will show that Test Account 1 has been selected Acknowledge by pressing Next Now perform copying as normal and finally log out using the Log Out button as before Note The account selection workflow can vary according to the user options selected For example a user configured to see the Advanced Account Selection popup may see an additional dialog asking for comment and invoice information At the device level you may also configure whether you wish to see the Account Summary screen or not Back in the PaperCut application verify that the copier activity was recorded and the user s account deducted 1 Login to PaperCut 2 Select the device from the Devices tab 3 Select the Job log tab This will list all recent copying activity on the copier The copying just performed as the test user should be listed 4 Verify the details of the job i e that the job was charged to the selected account
12. the copier will be enabled for usage 8 Perform some test copying i e press the green button on the device button panel and perform a copy as normal 9 Once completed copying press the Log Out button on the device button panel Back in the PaperCut application verify that the copier activity was recorded and the user s account deducted Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 9 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 1 Log into PaperCut 2 Select the device from the Devices tab 3 Select the Job Log tab This will list all recent copying activity on the copier The copying just performed as the test user should be listed Verify the details of the copy job that was just performed Usage Date y User Charged To Pages Cost DocumentName Attribs 2 Ad ISO_A4 Apr 16 2008 2 59 30PM testusersimple testusersimole Color 0 0 20 copying Duplex No be Grayscale Yes 3 3 Scenario 2 Copying with account selection Firstly a test account should be created 1 Loginto PaperCut select the Accounts tab 2 Select the Create a new account action link on the left 3 Enter an account name Test Account 1 4 Enter PIN Code 2233 5 Press Apply 6 Select the Security tab and allow all users to access that account by adding the AIl Users group At the photocopier 1 The photocopier should be showing
13. Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 5 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 The embedded application can also be configured via a web browser from your desktop workstation Go to http lt device ip gt 8080 papercut admin and log in as device Admin user This is the copier s Admin user not PaperCut s admin user Then proceed as above 2 3 4 Additional Network Security optional The MFP communicates with the PaperCut server over the network e g to authenticate users or release print jobs To provide an additional level of security PaperCut may be configured to only allow device connections from a restricted range of network addresses This ensures that only approved devices are connected to the PaperCut server By default PaperCut will allow device connections from any network address To restrict this to a subset of IP addresses or subnets 1 Logon to the PaperCut administration web interface at http lt papercut server gt 9191 admin Go to the Options gt Advanced tab and find the Security section In the Allowed device IP addresses field enter a comma separated list of device IP addresses or subnets in the format lt ip address gt lt subnet mask gt Press the Apply button Test the devices to ensure they can continue to contact the PaperCut server 2 4 Verify the successful installation and configuration O
14. PaperCut PaperCut Kyocera Embedded Manual Contents 1 QVORVIOW eiiscicctateecsciasedesstitececsisavans a aa haere ee 3 LI CONSISCENCY wise seedeecteatevesaunceveeceasetevaueedveeSencdvedanas eg dhe ge kes des ee ee 3 1 2 INCE MLAtION ee eeeeenenenenenenenenenenenenenagenensseeTe eres ese Meese MDA e ATA ed 3 1 3 Rate of developMent cccccsssececneees ease be nee hide a ae 3 1 4 Vendor Neutral cccccsccccsecseeseeMeectgns dina Tone emia hate See le 3 1 5 Security seesssesssssersisnessnesenete No Ree Hehe oo e e ayn a SA A 4 2 Installation cccscccsesecesn0es7FT PPR eaqas iL NMOL es Nahas ee ch Ng ts TA h 4 2 1 Kyocera Device Compatibility varied Retreat rane ae eee 4 2 2 Requirements ssns cece ee ee ener ered es RN Di on ERE ose Oe oo O 4 2 3 Setup Proceduye cccsecccceMgerrecedieeee SAL oe eo i apes heels ARA a 5 2 3 1 PaperCut Settings DND A 4A AL A A 5 2 3 2 Install the PaperCut Application cccecesssccecessseeesesseaeceensteeeessseeees 5 2 3 3 Configure PaperCut embedded settingS c cccccccccssssssssceseeeessssseaees 5 2 3 4 Additional Network Security Optional ccccscccssseecsseecsseeessteeeesaees 6 2 4 Verify the successful installation and configuration ccceeeeeeeeeeerteeeeees 6 2 5 Upgrading to a newer VEPSiION ccssccccssssececsessccecessenseceessneeecesseneeeeeneaaeeeees 7 3 Post install tes
15. ds No Conversion e Atypical case is the checksum being reported after the card number separated by an equals sign such as in 5235092385 8 PaperCut can handle this case by default it will extract the number before the equal sign as the card number 5235092385 5 3 2 Regular Expression Filters e For some cases a regular expression may be required that will filter the card number from the complete string of characters reported by the card reader Documentation on regular expressions can be found on the Internet e g at www regular expressions info o The regular expression must be fashioned so that the card number is returned as the first match group o Usually one regular expression will be used for all the devices managed by PaperCut this must be entered in the Config editor advanced which you will find on the Options tab under Actions The key is called ext device card no regex o The global setting however can be overridden on a per device basis The key ext device card no regex can also be found on the Advanced Config tab in the device details screen This setting will override the global setting unless the keyword GLOBAL is specified o PaperCut developers will gladly assist in producing a regular expression when supplied with a few sample outputs from your card reader Please contact PaperCut support o If you would like to write your own regular expressions here are some examples Use the fir
16. han 50kB in file size This image should be saved on the PaperCut application server in the PaperCut application directory under the subdirectory server custom web device kyocera mita Create the subdirectory if necessary The embedded application will fetch the image from the server to display it on the device screen Verify the correct layout on the device screen after producing the image 5 2 2 Custom Header Color The header colors are defined in the Advanced Config in the devices details screen see chapter 5 1 The options to change are e ext device kyocera mita header color the background color type DEFAULT for the default setting of dark green e ext device kyocera mita header textcolor the text color type DEFAULT for the default setting of white The colors are specified using the hexadecimal web HTML notation RRGGBB where RR is the red component GG is the green component and BB is the blue component N N Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 20 of PaperCut Kyocera Embedded Manual 2014 10 21 5 3 Configuring Swipe Card Readers Swipe cards contain numbers used to identify users according to the card number configured in the User Details screen under Card Identity number Some readers report information in addition to the number encoded on the card such as checksums PaperCut can treat these cases in three ways 5 3 1 Card Number Nee
17. hardware integration for supported devices only o Press Apply 2 3 2 Install the PaperCut Application e The PaperCut embedded application for Kyocera is provided in a file named pc kyocera pkg located under your PaperCut installation directory on the server in the subdirectory app path providers hardware kyocera e Copy this file to a FAT32 formatted USB drive e Atthe copier press the System Menu button on the panel page down until you see the Application item and press it At this point you may have to log in with the device s built in device administrator account e Press the Add button e Insert the USB drive and wait for PaperCut to appear in the list e Press the check box next to the PaperCut list item and press Install and confirm with Yes e Press Remove USB drive and confirm with OK e Press Close e Select the new PaperCut list item and press Activate e Now wait up to a minute until the PaperCut setup screen shows 2 3 3 Configure PaperCut embedded settings e At the setup screen enter a descriptive device name and the IP address or hostname of the PaperCut server and then press Apply o Note The device name should be chosen to uniquely identify this Kyocera device among all devices controlled by PaperCut including devices from other manufacturers E g Kyocera 1 or Library Copier e Click Apply Alternatively
18. in its print history After that ensure that the following points are checked off before getting started e PaperCut is installed and running on your network Please see the Introduction gt Quick Start Guide section of the PaperCut user manual for assistance e Ensure that the Kyocera device is connected to the network e FS series devices only Ensure that the Compact Flash card is installed Consult the device manual or your service technician for details e Have available the network name or IP address of Kyocera device e Have available the username and password for administrator access to the devices internal web interface e It is recommended that the device be configured with a static IP address Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 4 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 e Verify that firewalls or other network restrictions don t prevent the device s access to the PaperCut server on port 9193 2 3 Setup Procedure 2 3 1 PaperCut Settings o Ensure PaperCut is setup on your server and monitoring print activity before proceeding to install the embedded application o Log into the PaperCut administration interface using a web browser e g http papercut server 9191 admin o Navigate to Options gt Advanced and ensure the option Enable external hardware integration is enabled External Hardware Integration v Enable external
19. ing into negative balance ext device msg card association Message to display when users are requested to associate their swipe card with an existing user account See chapter 4 2 for details Specify DEFAULT for the default text ext device self association allowed card regex Specify a regular expression that limits which card numbers are accepted for associating swipe cards with user accounts See chapter 4 2 for details Please contact PaperCut support for help with regular expressions Defaults to dot star which includes all card numbers ext device card self association use secondary card number Select whether user self association should occupy the primary or secondary card number It overrides the global setting unless the keyword GLOBAL is specified This is useful when there is a mix of different non configurable card readers that read different numbers from an ID card Set to Y to use the secondary card number N to use the primary card number Default GLOBAL to defer to the global configuration option ext device kyocera mita login device admin users Specify which users are given device admin rights when logged in Device admin rights allow editing the address book and other advanced functions available in the System Menu As device admin rights offer full device access including the ability to deactivate the PaperCut application only trusted users should be g
20. iven device admin rights Specify NONE for no users to receive device admin rights default Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 18 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 Or specify a list of comma separated user names identifying the users to receive device admin rights kI Or specify to give device admin rights to all users ext device kyocera mita login show release Change this to N to skip the print release screen during the login process even with print release enabled The print release screen will then only be accessible by choosing PaperCut from the devices application menu See section 5 4 for recommended settings for this workflow ext device kyocera mita release list format Change this to change the displayed list of print jobs pending release to include details in addition to or in place of the document name Use the following place holders for document details document document name user username Ypages no of pages time time of printing cost cost of print job client machine the print job was sent from Example Youser document would show jobs in the form jsmith Tax Form pdf ext device kyocera mita release show cost Set to N to remove the cost display from the print release details screen Suitable for release only or silent tracking
21. level e Devices gt select device gt Advanced Config Editor e Search for ext device card no converter e Enter the name of the required converter see table below and click Update Standard Converters hex2dec Convert a hexadecimal base 16 encoded card number to decimal format Hexadecimal numbers usually contain 0 9 and A F This will convert 946EBD28 to 2490285352 dec2hex Convert a decimal encoded card number to hexadecimal format This will convert 2490285352 to 946EBD28 ascii enc Unpack an ASCII encoded card number string E g given the number 3934364542443238 the ASCII code 39 is converted to 9 34 gt 4 45 gt E with the entire number resulting in 946EBD28 javascript lt path gt Advanced Define a custom conversion function in JavaScript see below It is possible to chain or pipeline converters by delimiting with a pipe For example ascii enc hex2dec will first unpack the encoded ASCII number then convert it to a decimal Tip Not sure which converter to use Often trial and error is a good approach After presenting a card the number will appear in an application logger message with conversions applied assuming the card is unknown to the system Try different converters and inspect the resulting numbers in the application log 5 3 5 Using custom JavaScript If the inbuilt converter functions are u
22. n they only log in to release prints For this reason the above configuration is only recommended in release only or silent tracking scenarios where users activity is automatically logged to their personal or a shared account Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 24 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 5 5 Strict Zero Stop Copying When a device has been configured for standard zero stop copying it is possible for a restricted user s copy job to not be halted immediately upon their balance reaching a value that is less than the cost of the next page Due to the pipelined processing of pages a job can continue for a number of pages that is dependent on the speed of the copier resulting in a negative balance for the user To provide further control in this scenario additional limit checking functionality can be enabled via the device s Config Editor in the PaperCut administration interface The configuration option labeled ext device kyocera mita limit strict will need to be set to Y to activate this option Please see section 5 1 for more details regarding how to change a configuration option in the Config Editor This option will set PaperCut to estimate the cost of a print job and decide ahead of time whether the user should be allowed to copy the job based on their current balance This estimation is based on configurable assumptions regarding paper
23. nable to meet the requirements it is possible to define your own function using JavaScript This is an advanced exercise and it is expected that any implementer be familiar with programming and JavaScript To implement your own converter 1 Create a file text file install path server custom card js 2 Define a single JavaScript function in this file called convert It should accept and return a single string Here is a trivial example function convert cardNumber return cardNumber substring 3 10 toLowerCase 3 Enter a converter inthe form javascript custom card js Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 22 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 Tip Check the file install path server log server log when testing Any scripting errors will be displayed as warning messages in the log Tip A JavaScript script may also be included in the pipeline For example ascii enc hex2dec javascript custom card js 5 3 6 Other advanced notes e If both a regular expression and a converter are defined the regular expression is applied first This means a regular expression can be used to clean up the input e g remove checksum or delimiters before passing to a converter e In some special situations a custom JavaScript implementation may not be enough For example there may be a requirement to use a 3rd party system to decrypt the number PaperCut includes an advanced pl
24. nced z Page cost 0 10 Page cost after threshold 0 05 Page count threshold 1 At the photocopier 5 Log in using username and password as testusersimple Press the Send or Send FAX button on the panel Press Enter E mail Addr enter an email address place some sheets in the document feeder and press the green button The device will proceed to scan and send an email with an attached PDF file to the email address Press the Log Out button to log out as before In the PaperCut administration interface verify that the scan was recorded and the user s account was deducted This can be done as follows 1 Log in to the PaperCut administration interface Select the device from the Devices tab Select the Job Log tab This will list all copying scanning and faxing activity on the copier The job just performed as the test user should be listed Verify the details of the job that was just performed Usage Date y User Charged To Pages Cost DocumentName Attrib Dec 9 2009 11 44 35AM testusersimple testusersimple 5 0 30 scanning Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 14 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 4 Configuration After completing the Installation section and registering the device with PaperCut it will have been configured with reasonable default settings that are suitable for most environments This section co
25. nctionality of PaperCut and the embedded application This section outlines four test scenarios that are applicable for most organizations Please complete all the test scenarios relevant for your site 3 1 Test Preparation To complete these tests it is recommended you use two test users so that each can be configured differently These users are e testusersimple is used to perform basic copier monitoring and control and to perform print release tests e testuseradvanced is used to perform copier monitoring and control with account selection enabled i e to charge copying to accounts departments cost centers etc To setup these users in PaperCut 1 Create the testusersimple and testuseradvanced users in your Active Directory or LDAP directory 2 Login to the PaperCut s admin web interface Go to the Options gt User Group sync page and press Synchronize Now 4 Once the sync is complete the users will be added to PaperCut The next step is to configure the users To configure testusersimple 1 In PaperCut select the Users tab 2 Select the testusersimple user 3 Set the user s balance to 5 00 and verify the account is set to Restricted PaperCut Kyocera Embedded Manual 2014 10 21 Account Details To set the user s balance enter the value here To adjust the amount like adding 5 credits select 5 00 adjust the adjust link Making the u
26. ng and monitoring of walk up off the glass copier usage and may serve as a print release station for network prints for information on tracking network printing see the PaperCut user manual 2 1 Kyocera Device Compatibility PaperCut supports selected multi function Kyocera devices supporting the HyPAS framework This includes e TASKalfa 552ci 520i 500ci 420i 400ci 300ci 306i 300i 256i 250ci 265ci e TASKalfa 2550ci 3050ci 3550ci 4550ci 5550ci 6550ci 7550ci e TASKalfa 3500i 4500i 5500i 6500i 8000i e TASKalfa 3051ci 3501i 3551ci 4501i 4551ci 5501i 5551ci e all FS series devices with HyPAS incl FS C2626MFP FS C2526MEFP FS 3540MEFP FS 3640MFP note these devices will have to have a Compact Flash CF card older models or SD card newer models installed PaperCut makes all attempts to keep the product compatibility information in this manual current However we make no warranties express or implied with respect to manufacturer s products or the interoperation with the listed PaperCut product s We offer 40 day trial versions of PaperCut software to assist you with compatibility testing with your network setup 2 2 Requirements Before installing the PaperCut Embedded Application into the Kyocera device ensure that basic monitoring of network printing has been setup up and tested for this device The device should show up in the printer list in the PaperCut web interface and have a few print jobs
27. ser restricted means that they will not be able to print when their V Restricted account has no credit Overdraft Use default overdraft 0 00 4 Verify that this user is set to Automatically charge to personal account in the Account selection options Account Selection Account selection can be used to allow the user to select what account is charged or even to confirm print jobs before they are sent to the printer These Print account s Automatically charge to personal account options require running the user client tool on workstations 5 Press the OK button to save To configure testuseradvanced 1 In PaperCut select the Users tab 2 Select the testuseradvanced user 3 Change the Account Selection option to Standard account selection popup and enable all the account selection options Account Selection Account selection can be used to alow the user to select what account is charged or even to confirm print jobs before they are sent to the printer These options require Show the standard account selection popup _ running the user clent tool on workstations amp This setting requires this user to run the client software at all times Information to show in popup Allow user to charge to their personal account Allow user to select shared accounts from list Allow user to select shared accounts using PIN code 4 Press
28. size color grayscale status and simplex duplex status irrespective of these actual attributes for the copy job The following configuration options control these assumptions e ext device kyocera mita limit reference paper size e ext device kyocera mita limit reference grayscale e ext device kyocera mita limit reference duplex The precise values that these are configured to is dependent on the priorities of the organization however included below are two example configurations that may be useful to work from a Balanced Configuration e ext device kyocera mita limit reference paper size A3 e ext device kyocera mita limit reference grayscale N e ext device kyocera mita limit reference duplex N When configured as above for a copier s most costly values PaperCut will generate a generous cost estimate The result is the chance of a cost over run and negative balance for the user becomes nil however you may also encounter circumstances where copy jobs with cheaper attributes such as a grayscale duplex copy on A5 are stopped a number of pages before the user s balance would have been depleted Aggressive Configuration e ext device kyocera mita limit reference paper size A4 e ext device kyocera mita limit reference grayscale Y e ext device kyocera mita limit reference duplex Y Under this configuration copy jobs with more costly options may not halt before the user s balance becomes negative
29. st 10 characters any character 10 Use the first 19 digits d 19 Extract the digits from between the two characters in 123453 292929 1221 d d d 5 3 3 Card Number Format Converters In addition to extracting parts of the card numbers using regular expressions converting numbers from one format to another is a common requirement For example a card reader may report in hexadecimal format while the number stored in the source e g Active Directory is in a decimal format PaperCut includes a number of inbuilt converters to assist here Note Many card readers are configurable the number format can be changed at the hardware level via utility or configuration tools PaperCut s software level converters are there to support card readers that don t offer this level of configuration or where a global software level conversion is a better choice For example it may be quicker to do the conversion in PaperCut rather than manually reprogram 100 readers Like regexes the convertors may be defined on either a global all devices or on a per device basis Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 21 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 To set globally e Options gt Actions gt Config Editor e Search for ext device card no converter e Enter the name of the required converter see table below and click Update To set at the device
30. the OK button to save 3 2 Scenario 1 Standard copying Standard copying involves monitoring charging printing to a user s personal account This is most commonly used for student printing or basic staff monitoring Users can also be configured for unrestricted printing which is commonly used for staff employee use At the photocopier 1 The photocopier should be showing the screen as shown below Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 8 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 PaperCut Log In Please swipe your card or enter your username and password Username Password r Login Status A Cannot recognize the ID card reader 17 08 2011 16 27 2 Press the Username and Password button 3 Press the blank field underneath Username enter the username testusersimple using the on screen keyboard and press OK Press the Password field and enter the password for this account 4 Press OK N B The next part of the workflow will depend on whether you have followed any of the configuration suggestions in section 5 3 5 You will see an account confirmation screen with a Next button press Next 6 You will now see the home screen Ready to copy Full Color Copy Image Auto Normal 0 Paper Zoom Density Selection 1 sided Off gt 1 sided eG Ji a read 7 At this point
31. thentication methods available for a device Not all authentication methods are supported on all devices A grayed out option indicates that the option is not supported on this device Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 15 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 Each authentication method is discussed in the following table Authentication Method Description Username and password The user may use their domain network username and password to log into the device Identity number The user may log in with their identity number Identity numbers are convenient when usernames are long or cumbersome to enter For example rather than entering a username like john smith 001 it may be more convenient to enter an employee ID of 1234 See the PaperCut user manual for information about user identity numbers including importing identity numbers from an external source Identity number gt When a user logs in with their identity number they must also Require PIN provide their associated PIN This provides additional security for identity number logins Swipe card The user may log in by swiping a card e g magnetic stripe smart card RFID See the PaperCut user manual for information about user card numbers including importing card numbers from an external source Please see Appendix 0 below for a list of supported card readers
32. ting y ssccsugegetcceceeesesseseceessone emus ARS reee eaea ee aM 7 3 1 Test Preparation ccecccecccececesecececeeeeeeeceeeeeeeeneeereeeeeeersees eB Mtge Mae 7 3 2 Scenario 1 Standard COpyIN ccccssssccrecserseceesseecereeseeeeees 8 3 3 Scenario 2 Copying with account selection ccccccceeesessssteeeeeeeeseseseaees 10 3 4 Scenario 3 Print release oi ccceisesacdemntacsacneiannivancdadatedacd dhepeddvteanladdbonaidehnsaeiel 12 3 5 Scenario 4 Scanning and Taxing sccscccisccieessscessvescraneciasvecaasnezeccasarseweiacavesaagan 14 A Configuratio Mensies niee iiai aa E EEEE NETE 15 AL DEVICE FUNCOM iariseirri siak saeia ay ASEN E sK T ENEK iane KK a 15 4 2 Authentication Methods srissciisenssaressaverauiensiasisexssastvacnsuantianvecticusiarisanavectbonayes 15 4 3 TOFS TNO DE eiiieaenii ni eeka EER EENE EA ERENER RERS 17 4 4 Usage of Panel Keys for ID Number and PIN or Card PIN s cccssseseeeeeeenes 17 4 5 Shared Account Selection casts cnn cesetabsncisieasisasiegnetua vsoen suns ses ava saya den ane npesiveriuswa coun 17 4 6 Customizing Text and Messages 00 siccciissssssssicwsstusacctensesnsadiacesnepoareardiveaeas 17 5 Advanced Configurations nanki aAa E 18 5 4 Config BO MOR isisnayceswsencieniserndicnsedicurent nesdoaseesdtnis binletacskehespoontamedineienueeadanaecterce 18 5 2 Look and Feel on the User Interface cccceccccccssscccccscceccescececseeeeeeneneess 20
33. tion Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 17 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 5 Advanced Configuration 5 1 Config Editor The common configuration options for a device in PaperCut are available on the device s Summary tab and are discussed in more detail in the Configuration section This section covers the more advanced or less common configuration options which are available via the device s Advanced Config tab in the device details screen Config name Description ext device inactivity timeout secs Defines how long to allow a user to interact on a PaperCut screen between before they are automatically logged out NOTE Interactions on the device s native screens are governed by the device s native timeout mechanism Default 60 ext device kyocera mita message welcome Specify two lines of text to appear on top of the login screen in place of the default message These can include instructions on which username and password are valid for the device The value DEFAULT in this field will re enable the default text ext device kyocera mita restricted allow busy login Setting this to Y will allow users to log in and charge jobs to a restricted account user account or shared account if any other job charged to the same or another account is still in progress This may cause cost overruns with users go
34. ual covers the Kyocera embedded MFD setup For general PaperCut MF documentation please see the PaperCut MF manual 1 Overview This manual provides an overview of the installation configuration and operation of PaperCut s embedded software Multi Function Device MFD solutions Today s MFDs are intelligent they have touch screens and offer the ability to run applications directly on the device The goal of PaperCut Software s embedded MFD solution is to leverage these smart devices and provide walk up copier users with the same rich application features provided in the print control area For example e Secure access to device functions via Card Swipe Username plus Password etc e End user authentication including integration with single sign on environments e Monitoring and control of photocopying scanning faxing and on device printing from device storage and USB drives to support quotas charging allocation and logging e Allocation of all job types to accounts departments cost centers projects e Account invoice and comment options are supported e Release print jobs from a hold release queue also known as Secure amp Find Me Printing e Group based access control Limit access to color copying or to the device as a whole to selected user groups Highlights of the embedded solution include 1 1 Consistency The embedded solution is developed by the PaperCut Software development team and the MED interface is consistent
35. ugin architecture that the PaperCut Software development team uses to implement these advanced converters Please contact support to discuss development options and costs Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 23 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 5 4 Release Only Expedited Workflow In environments where all or most users do not use account selection for instance in larger corporate environments where PaperCut is used purely for monitoring purposes the following settings result in an expedited workflow that requires fewer key presses to access all essential functions e In PaperCut on the device s details page untick Show account confirmation e In PaperCut in the device s config editor set ext device kyocera mita login show release to N e On the device itself in the System Menu select Common select Default Application and choose PaperCut as default application This will result in the following workflow e User logs in e Device displays print release e User can directly switch to Copy Send Fax Document Box functions by pressing the corresponding button on the left of the panel e User goes back to print release by pressing the Application button on the panel e User logs out using the Logout button Users that do have account selection enabled for them will see an additional account selection step on login that will display even whe
36. used e C clears the field in case of a mistyped number e Enter advances the highlight to the next field in case of screens with more than one field on them such as the ID number PIN login screen or performs the log in equivalent to pressing the Login button on the screen after the last field on the screen has been entered or the screen only has one field 4 5 Shared Account Selection Shared account selection options at the MFD mirror the options presented in the PaperCut client print popup The options available include e Select from a list of shared accounts e Search for shared accounts by keyword e Select account using PIN Code The options available to each user as well as account security access will mirror the same options available when the user prints Select from list and or Select using PIN Code are controlled at the user level via the User Details page The Security tab on each account controls account security access 4 6 Customizing Text and Messages PaperCut allows some text that appears in the device to be customized The custom text might include instructions or terminology that is more appropriate for the site An example of text that is customizable is the welcome text that displays before the user logs in to the device The text can be customized by editing the device configuration from the PaperCut administration interface For more details see the Advanced Configuration sec
37. vers how to change the default settings All the following settings are available via the device s Summary tab in the PaperCut administration interface 4 1 Device Function The device function setting defines which functions will be available on the device and how it will be used Not all function settings are supported on all devices Device function e g copy release station or both v Track amp control copying Page cost 0 10 simple Track amp control scanning Track amp control faxing Enable release station Each device function is discussed in the following table Device Function Description Track amp control copying The device will track walk up off the glass copying Track amp control scanning The device will track scanning such as scan to email or scan to file Track amp control faxing The device will track the sending of faxes Enable release station The device will act as a print release station 4 2 Authentication Methods PaperCut supports a number of different ways to authenticate users who walk up to the devices to perform copying The default authentication method is username and password authentication The available authentication methods can be modified in the External Device Settings gt Authentication methods section Authentication methods Username and password Identity number CI Require PIN Swipe card o Automatically login as user Au
38. with the workstation print interface so users only have to learn one system 1 2 Integration PaperCut is a single integrated solution where print and copier control are all managed in the one system Users have a single account and administrators have the same level of reporting and administration for all services The embedded solution interacts with the PaperCut server using a Service Oriented Architecture SOA and web services based protocols 1 3 Rate of development PaperCut is developed under a release often policy where new features are made available to users as soon as they are complete Unlike hardware based solutions new features can be delivered to users regularly as software updates 1 4 Vendor Neutral PaperCut remains true to its vendor neutral stance All embedded solutions are equal and support all server OS s including Windows Linux and Mac Copyright 2010 2014 PaperCut Software International Pty Ltd All Rights Reserved 3 of 27 PaperCut Kyocera Embedded Manual 2014 10 21 1 5 Security A large percentage of PaperCut s user base is in Education environments where security is important and all solutions are developed with a strong security focus Where security objectives can t be satisfied any deficiencies are fully disclosed 2 Installation This section covers the installation of the PaperCut embedded application for compatible Kyocera devices The embedded application will allow the control loggi
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