Home

Remote Software User Manual

Contents

1. Report Manager Groups Setup The Report Manager Groups Setup window Figure 58 is used to create groups of reports that can be used to automate printing reports with payroll The groups can include reports that are printed to different printers files and to the screen all at the same time You can include the same report in more than one group You can also print or process groups from this form Note Some features shown here mainly the automated printing of External Reports and Exports are only available with the Custom Report Add on Report Group Select the report group you wish to view To create a new group click the New button to the right of the drop list 96 Print Group Click this button to print or process the Active reports in the currently selected group E Report Manager Group Setup Ea lx ey Report Group Main Group Na Print Group Active Order Type ltem Description Internal Report External Report or Export Copies Frequency Nest Print Date la lint Repot GL Posting Summan GL Posting Summar w eNi Week MAA Ext Reports Est Files Import Specs Delete New Print Figure 58 Report Groups Ext Reports Ext Files and Import Specs Buttons These are advanced features for those well trained with Microsoft Access See the CyberPay Reference Manual for detail on use Delete and New Buttons Click the New button to add a new entry on the list of reports in the group Click to Delete butt
2. Hide Sections Since reports can have multiple sections or data groups the report manager allows you to hide sections if you don t want the information to appear on the report Check the box next to the level of detail you want to hide NOTE Every report has different levels of detail You will have to experiment to get the level of detail you want on the report Page Breaks If you want the report to print with page breaks after a total or footer section check the box that corresponds to the correct footer There are a few reports where you may need to check the 2nd total level even though it appears that it should be the 1st level This is because some reports have a hidden section Therefore if checking the first box does not cause a page break try checking the second box also 55 Default Output To Select to send the report to the screen printer or to a file If you select file Report Manager will display a field for you to enter a filename and path for the file E Report Manager Ea lx Temporary Sort Order Sort by Last First Middle Select b Check the following boxes if you want to hide any sections of the report or to insert page breaks after group totals Hide Sections Page Breaks Header Footer After Total Report Fage Detail Section Group Level 1 3 y 7 Default Output To Screen Categories Groups Hew Delete Aun Report Close Figure 57 Report Manager Options
3. PC Remote User Manual BEN ELA TT AAA O A PICS ene NE A SCT A EEN 1 1 Remote Software Installa on nesena n E OEA 4 EOL O a ARTI EE E E ETEA O S OEO OE ER A E eee ee E E EE 4 COMPAS SU liada 5 DISCO AU AAA A dias 5 Company IOMA id 5 hands COMPE actetasing sec acca tag ctor moraine dee N 6 Ce e oo 6 USES CU oi 6 CHange PassWord iia 7 3 Employee NA a Aaa Ea aa ar aaa Aa 8 Employee Setene a TE 8 Cheanna New Employee Socera nia ds 9 Embloyes Lista anna ie cios 12 FETA YC C aAA T T T E O ES 13 HR Se UDe E O O E N EE 14 AR i PS A 14 AMOO lalalala 15 NO e lo RR DEE Ren 16 RD oe eRe rr enn ney a aaa Caety rea en ene mnen eae nen rey ere T yer 17 ERAN FS A A er font ent Caety era nT ene rete rer ne ere Cy Senet rT 20 i Bo SN Co a E N E Cates er tOM eee ener S mn Oats Maree Renee Tron Ten eee oom oe 21 Er Cie ni honoree nes a cauer mnre met nee Mone rr en oneT eT Sent nn MT en meee reform a ener ren a 23 NA 24 DEdU ci A A A 26 ETE ELE E AEE E E OE A nsec a Oa E asa eee usa CUED aia dd E T 28 Time OED esc Fare 5 sca Sac asec O eo A E OE OOE E eRe OLRU 30 a e ds 32 A PAYO PTOCOSS TMB od 32 Process Pay rol e do Doo 32 OPG Ons TaD o a 32 A 34 EME PV DIT ann Da 34 A a E Weenahaatcotdieaaaeaamaes 43 Galculate Re Calculate a 44 Calo REDO upina aia 44 A LAA e O O O O A E E AE 44 Crete CLV Cl A O E EA E 45 PROCESS Server e eonna nE E E O O E E E T 46 RUER POS ar a E E E S 46 NEXUS A a a OS 46 Chance estores Ecco 46 SS Bel lt cic en
4. All of the pay information for the selected employee is entered in the table Figure 38 at the middle of the Enter Pay Data screen Each line of the table has a selected pay type with the necessary pay information There is no limit to the number of pay types that can be entered here and each pay type can be listed an number of times nits Shift Job Hours age Override Total Ck Manuallhect momy AMIA E AI EA IE Y AT HyOT15 BY vacation tO SickPay Ooo PieceRte OY yg E E Figure 38 Enter Pay Data Data Entry Portion 37 Pay Select the desired pay type from the list of active pay types that have been set up for the employee Units CyberPay calculates pay by units The number of units entered here will automatically enter the appropriate number in the Hours field and a calculated amount in the Totals field Shift Enter a 1 2 3 etc for the required shift differential CyberPay will automatically adjust the pay rate based on the shift differential set up for the selected pay type JOb If the select pay type is required to be allocated to a Job select the job from the drop list Hours CyberPay automatically calculates the number of hours of work based on the hours per unit of pay specified on Pay Type tab of Company Setup This amount can be changed after having first entered the Units Wage This is the per Unit pay amount for the selected pay type that was entered in the Wage field on the Pay
5. HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON M RADIS K Employee ID 11 Us First Name Ml Last Name william G Garcia Home Address 555 Dak St City State ip Code Country Urbana IL Ww 99935 USA County cone Ache Ww Social Security H 850 00 0001 Office Phone Office Fax Home Phone 555 452 0000 Other Phone Union Code Time Clock ID Employee Template Salary we ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 7 Employee Information of Employee Setup Creating New Employees Click the New button pe to open the Create New Employee s form Figure 8 Here you will be able to create one or more employees ES Create New Employee s Ea tx Print New Employee List Employee ID 11040 Gender Type Male bal 55H 000 00 0000 EEO Class Nat Available wt Hire Date 4 29 2004 Location Illinois wt First Middle Last E YS Department Service Personnel bal Address Federal Filing Status Exemptions Married t T City State Zip CINCINNATI 0H 44 State Taxez 0H o Exemptions Template Hourly w Married hi 0 Frequency Weekly e Extra Deduction 1 2 Amounts 1 2 Fap Groups PE enone gt we 0 00 age 0 00 krones O o0 Birth Date SS Home Phone Office Phone Record 14 1 I of 1 Auto Employee ID Nest ID le 1041 Data S
6. Time Off The Time Off tab Figure 28 is used to set up time off accruals for the employee Here you can customize the values and amounts for the employee from the company defaults as well as see when they will next reach an accrual date or anniversary level E Employee Information Allocation Notes Misc Direct Deposit 1 Select af 4 b Employee HR Setup HA Into Gilmore Aaron H nv Er Liability Pay Pay ltem History Tamez Deductions Benefits Time Off Moore Amy O neal Emily Osborne Rebecca Stromboli Tony Lugenbuhl Tara Martinez Christina P Aguilera Jessica Henderson Jacki Knight Robert Newguy Jor Garcia Wiliam G Reeves Kim Zoukowski Cameron H Engleson Sarah ANMMVersarl Sick Hours Salary w mK 4 Sy ME Show On Check Stub E Monthly Hours Paid Min Amount Per Check 0 0000 Max Amount Per Check o 0 0000 Amount To Accrue 72 0000 0000 rn Units Accrued Total Used Override Hest Accrual Date Mest Reset Date 1014 2003 39422005 Nuememitz June E TD Accrual Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARILIIS E 0 0000 0 0000 3 399 399 0000 Max Units Carried Formard 0 0000 re 044 1995 17171950 Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 28 Employee
7. Do not Apply Table Click this to calculate taxable wages but not use the tax table such as for employee exempt from this tax For employee that have a flat amount instead of rate use this then enter the amount in the Extra Withholding field Do not Calculate Taxable Wages Click to not calculate taxable wages This option is only available in conjunction with the do not apply table option 21 Begin Applying Table Enter the ending period date for which the do not apply table and optionally the do not calculate taxable wages boxes applies E Employee Information 1 Select A Er Liability Pay Deductions Benefits Time Off Moore Amp Employee HR Setup HA Info Allocation Notes Mizc Direct Deposit Pay ltem History Taxes Gilmore Aaron H Federal Income Tax e K 4 O neal Emily Osborne Rebecca Do not Apply Table Do not Calculate Taxable Wages ee none Show on Check Stub M ugenbubhl Tara Martinez Christina P Begin Applying Table 2 15 2003 Aguilera Jessica Filing Status Married wt Henderson Jacki Knight Robert E semptions E Newguy Jon Special Flat Rate 0 00 Barcia Wiliam G Extra Withholding 0 00 Reeves Kim Zoukowski Cameron H Special Exempt Amt 0 00 ies L Englezon Sarah ne causen 0 00 Year To Date 7 ax Wages 0 00 Nuemesmitz June E S000 Bryant Zachary Uncollected Tax 0 00 Tear To Date lax BUDA Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH
8. Null operator is used to select fields that have been left empty Criteria Field Selector This box is the criteria value for the filter Depending on which field you in the Field Selector you may be given a drop list of options or be required to type in a values In the case that you are typing in a text criteria and using the Like operator there are some options to narrow or broaden the criteria e The symbol any single character Example A could be Art or Add e The symbol a wild card that could be an number of characters before or after the symbol Exemple Pay could be Pay Payroll Pay Check or Payment e The symbol any single digit 0 9 Example 1 Could be 10 100 123 etc And Or Selector If you have more than one criterion to enter the report manager needs to know whether to select records than meet all criteria or any one criteria If you select AND the report will only include those records that meet all the criteria you enter If you select OR the report will include all records that meet at least one of the criteria you set Options Some reports have a detailed breakdown of all the information for check dates departments pay types and so on which can make the reports quite long In the case that you don t need to see all the detail and would prefer a shorter report with just the sub total or totals you can use the Options tab Figure 57 of the Report Manager to hide different levels of detail
9. Payroll Processing Change Payroll Year 46 Transfer Server Files The Transfer Server Files window Figure 50 is used to initiate the upload or download update file transfer process If there are payroll update files waiting to transfer to the service bureau they will be listed in this window Click the Transfer button to begin the process ES Transfer Data Files Files To Transter a To upload files if any to the server and download any available files from the server to client Click the TRANSFER button below IY Auto Process Downloads Transfer Lancel Figure 50 Payroll Processing Transfer Server Files Note When downloading files from the service bureau the remote will not know a file is ready to download unless the service bureau contacts the remote or the remote initiates the transfer process A Warning If the service bureau has created an update file on the server this update will download first and overwrite any relevant data on the remote Make certain not to enter payroll information into the system or make changes to employee information until the latest update file has been downloaded from the service bureau Auto Process Downloads If this box is checked the Process Server Files window will automatically open once the transfer is complete if there were update files downloaded Process Server Files Once the update file has been downloaded from the service bureau either through the trans
10. can view or reprint payroll checks agency checks direct deposit stubs or tax payment checks On the appropriate tab select the individual check or range of checks then click either the View button or Reprint button Note For payroll checks there is the option Change Check which will assign the same check created in the system a new check number This is useful for reprinting a check that an employee has lost or damaged Make certain the company contacts the bank to void the original check number 48 E Print Reprint Payroll Items Select Pay Aun Number 108 From 912003 To 930 2003 Check Date 10472003 Payroll Checks i Agency Checks Direct Deposit Tas Payments Print From ka Print To Ww Change Check H s E ank op alky Align Wien Reprint Close Figure 52 Payroll Processing Reprint Checks Manual File Handling When the remote is not configured to transfer files using Dial Up Networking or VPN connections the Manual File Handling utility Figure 53 needs to be used to prepare the update file both incoming and outgoing for manual methods of transferring the file such as email CD or FTP upload Receiving File from Service Bureau Select the Import option enter the path to the file received from the service bureau then click the Process button The Process Server Files window will then open for you to continue Sending File to Service Bureau Select the Create option
11. cl Home Phone 555 452 0000 Knight Robert EE City State Zip Code Country Other Phone Garcia william G Urbana IL 99999 USA Union Code Reeves Kim County Time Clock ID Zoukowski Cameron H E Employee Template Sal Englezon Sarah mplopee lemplate calar w Nuemsmitz Jure E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARAIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 12 Employee Information Employee NOTE Entering a termination date first in the HR tab will not place a check mark in the active field to terminate an employee You cannot pay a terminated employee 13 Time Clock ID If the company uses a time clock to import hours for payroll this is the identification number for the employee to match to the date from the time clock HR Setup The majority of the HR Setup tab Figure 13 has fields that are information purposes only for Human Resources use The only fields that will have an affect on other parts of the system and are important to have correct are the Date of Birth Date of Hire and if applicable the Termination Date and Rehire Date NOTE If the hire date is changed the time employed will not re calculate until the form is closed and re opened E Employee I
12. correctly Type Select the type of account checking savings or loan Bank Name Select the bank that the employee s account is with If you need does not already exist in the list click the Banks button below to add the bank to the list of banks in the system Prenote Cycles and Prenote Complete This number is automatically updated when payroll is run and a prenote is generated for the employee A prenote is a zero dollar direct deposit transaction that is created to confirm and test the account information Once this number reaches or exceeds the number required by the setup for the bank the Prenote Complete box will automatically check After the Prenote Complete box has been checked then the next payroll will generate a live direct deposit transaction to pay the employee Banks Button Click this button to setup and maintain employee direct deposit bank information Figure 18 bank ID bank name and routing number and required prenote cycles When the routing number is changed a confirmation window will open requiring you to re enter the number to confirm it was correctly entered 19 ES Direct Deposit Banks Account ID Bank Mame Routing Number Prenote Cycles Other Bank Info HEEE parra ma Ta O E MO WE 44 WWO S EO OOO Figure 18 Employee Setup Direct Deposit Banks Prenote Button This feature allows you to create an on demand prenote instead of waiting for it to be generated when processing a p
13. for the week Note Anything typed into this field will show on the employee s check stub Auxiliary Taxes and Liability Here you can enter up to two additional taxes and one employer liability that will calculate using the amount for this pay line This is useful for an employee who works in more than one location per pay period and a local tax needs to be applied to each location Additionally this will work for an employee that has different Workers Comp rates that must apply to different pay types NOTE For easier data entry a tab stop can be placed on any column by placing the curser in any field and pressing Ctrl T When using the tab key to move from field to field this will determine when it returns to the next line down The tab stop can be removed by pressing Ctrl Shift T Option Buttons and Totals Along the bottom of the Enter Pay Data screen are some pay totals and several options button for additional utilities to help with entering the pay information Figure 39 Total Daily Import Holds Initialize Total Hours 4400 Total Pay 94 32 Hot Keps Terminate Reallacate List View Calculate Items Preserved False Process Close Figure 39 Enter Pay Data Option Buttons Totals The Totals button will display a report that lists the pay type total currently entered for the selected Pay Group Daily The Daily button opens a utility to assist with the creation of pay line entries each day
14. n amount entered in this field will add to both the regular table or the special flat rate if set Special Exempt Amt Enter any extra amount of taxable pay you want to have exempted from this tax The amount should be annualized NOTE If you want to set Federal or State Taxes to a fixed amount Set the number of exemptions to 99 and put the fixed amount in the Extra Withholding field If the W 4 has an expiration this can also be set up by using the do not apply table in conjunction with the date You would still enter a fixed amount One Time Adjustment This amount will be deducted in addition to the calculated taxes during the next pay run then will be set to O for all subsequent pay runs Uncollected Tax In the case that an employee doesn t have enough wages to pay the full amount of the tax the remaining portion may be rolled into this field to be taken in future payrolls this is optional depending on the setting for the payroll options Year To Date Wages Taxable Wages and Tax These three fields in yellow show the historical amount for the year that the employee has related to this tax These cannot be edited Er Liability The Er Liability tab Figure 21 has all the employer taxes assigned to the employees pay These are not as customizable as the employee taxes so if they are wrong will need to be changed in Company Setup Active When this is check the employer liability will be calculated during payr
15. of the pay period required for certified payrolls Select the date for the first day of the week then enter the hours for each day for the selected Classification and Job Figure 40 This will automatically create the entries in the Enter Pay Data screen If entering items for more then one week or for multiple jobs make certain to check the Do not delete existing data box 39 E Certified Payroll Hours Entry Hours Pay Types Defaults First Day of Workweek 941 2003 a Classifications We Mon Tue Wed Thu Fri Sat Sun Total Regis 8 8 8 8l 8l 2 11 4 Di 2 11 0 ol 2 0 U 5 deie lO 0 ol ol ul lu Do not delete existing data Create Cloze Figure 40 Enter Pay Data Daily Hours Assign the pay types that will be used for regular overtime and weekend work Figure 41 E Certified Payroll Hours Entry Hours Pay Types Defaults Regular Overtime Fringe Benefit Sunda Hourly Ww Hlp OT 20 bl SickPay Hip bal Weekday Hourly bal Hlp OT 1 5 bal SickPay Hi bal Saturday Hlp OT 1 5 bal Hlp OT 2 0 bal SickPay Hi bal Do not delete existing data T Create Cloze Figure 41 Enter Pay Data Daily Pay Types Optionally select what additional information will be created for the pay types on the Enter Pay Data screen Figure 42 E Certified Payroll Hours Entry Hours Pay Types Defaults Loc ID User 1 Tax 1 w Dept ID w User 2 Tax 2 We J
16. one rule for direct deposit items can be set for each employee Example if an employee would like 50 of their paycheck to be deposited in their savings and 25 in their checking and the rest in the form of a check you could enter two different entries for the employee 17 E Employee Information 1 Select af 4 b Er Liability Pay Deductions Benefits Time Off Moore m Employee HRA Setup HAlnfo Allocation Notes Misc Direct Depost Pap ltem History Taxes Gilmore Saran H Enabled yw O neal Emily Direct Deposit Setup Osborne Rebecca Ena renate Prenote eee E Order Rate Amount H Account Number Acct Type Bank Name Cycles Complete Martinez Christina P Ww 1 00 100 0 123366666 Checking Ww Union Planters Ba 2 lw Aguilera Jessica T aes a 1 00 100 0 Checking 0 p Knight Robert Newguy Jor Garcia Wiliam G Reeves Kim oukomweki Cameron H Engleson Sarah Nuemesmitz Jure E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D Banks Prenote New Delete BROWN ROBERT G hs DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARAIS K ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 17 Employee Information Direct Deposit Enabled If this box is not checked a check will be issued rather than a direct deposit stu
17. options E Report Manager Ea lx Temporary Sort Order Sort by Last First Middle Select b Enter Date Range Criteria for the report Select Dates By Calculated Date wt Check Date From To From Current Check Date Ay To Current Check Date wt Categories Groups Hew Delete Aun Report Close Figure 55 Report Manager Date Range 92 Specific Dates This will filter the report to all data that has a check dates within the range set in the From and To date fields Calendar Month From the Period drop list select the desired month Only data within the selected month will be on the report Quarter From the Period drop list select the desired quarter Only data within the selected quarter will be on the report Current Year All report data within the current year will be on the report Calculated date The report date will be related to the date of the last payroll date run for the company and the range for filtering the data will be based on which of the following options are chosen for the From and To fields e Today s Date the date you are running this report Beg of Current Month the first day of this month End of Current Month the last day of this month Beg of Current Quarter the first day of this quarter End of Current Quarter the last day of this quarter Beg of Current Year the first day of this year End of Current Year the last day of this year Cu
18. select the Pay Group Select an Employee From the drop list at the top left of the Enter Pay Data screen select the employee you wish to view or modify the pay information for If a required employee is not is this list for the selected Pay Group click the new gt a button to choose from the employees in the company and add that employee to the Pay Group NOTE In order to insure that an employee will always be assigned to the correct Pay Group make certain they have Pay Group Defaults set up on the Pay tab of Error Reference source not found E Enter Pay Data E E Knight Shelly v af A ABC Sample Company Monthly Hourly s al 106235 120 Ww Deduction Setup One Time Adjust A SickHrsH 49 08 Burnetsville OH 35415 Uniforms Fixed Amount 4000 ogg actnHou 10 00 FIT Mared 2 Healthin Fixed Amount 200 0 00 OH SIT Married 2 CTLILLIN Fixed Amount 12 00 0 00 0H LOC 1 Not Applicable 0 401K Con of Gross Pav 000 000 Pay Frequency Monthly w Sol Taxes Over N Weeks Employees Sort Order o Pay Units Shift Job Hours Wage Override Total Ck ManualChec wiHoury BMyyoms oY vacation 0 YY QA SickPay 0 1 ol tesoj ooo ooo 1 PieceRte__ S o too o00p 000 1 A AA AA A A AN A AN MM gt Totals Daily Import Holds Initialize Total Hours 0 00 Total Pay l Hot Keys Terminate Reallacate List View Calculate Items Preserved False Process Close Figu
19. send to the service bureau and open the Transfer Server Files window to begin the transfer Later This will generate the update file to send to the service bureau but you will be required to go to the Transfer Server Files window later to begin the transfer Manually This will generate the update file and open the Manual File Handling window to create the export file to send to the bureau E mail This will generate the update file to the service bureau and attach the file in an email that will be sent to the email address entered in the Address line Create Once this button is clicked the file will be created and cannot be reversed without using the Overwrite button on the Options tab of the Process Payroll window Process Server File Click this button to open the Process Server Files window after receiving the update file from the service bureau Run Reports Click this button to open the Report Manager Group Setup window to print any required reports See Print Groups under Report Manager Group Setup below for more detail Next Pay Run Click this button to advance the system to the next pay run date Change Year or Date If you need to change the payroll year such as to run reports for prior years click the Change Year or Date button on the Client side under Company Setup Choose the year then hit OK select Payroll Year Payroll ear Pood we Payroll Date 1 1 2004 al Cancel OF Figure 49
20. the pay run Automatically advance pay period this option will use the calendar and advance the next dates set up in the calendar Don t include zero pay checks this will not allow zero dollar pay checks that also have a zero gross amount ES Process Payroll ABE Corporation Administrator Process Options Checkbook Bank of Walky Arent ee Heraa Bank Account 123456789 Print Checks for all Direct Deposit Automatically Advance Pay Period Pay Run Frequency Week Don t include era Pay Checks Check Note you for taking pride in your work Oyvernarnite Close Figure 31 Process Payroll Options Checkbook Select which bank account should be drafted from for the payroll Pay Run Frequency This is used to determine the next pay period dates Check Note Anything typed here will show on the pay stub for all employees in the payroll Overwrite This button is used to back the payroll up after creating the server file This requires a pass code provided by the service bureau 33 Process Tab The Process tab Figure 32 of the Process Payroll screen manages the overall process of creating a payroll Sl Process Payroll ABE Corporation Administrator Process Options Select Included Pay Groups Enter Pay Data Check Set Optional Biweekly Salary aul ea E Manual Recalculate Reach Monthly Hourly Monthly Salary Calc Report Reach Quick Check Edit Results Weekly Hourly i i
21. D ML Dept Double click to view detail M Saey f 21 00 Ten TEE i Vacation Amount Used Available ME Office ei vectH 0 0000 0 000 40 0000 esen oan 000 E i C SikH 0000 ooo 00000 nn Eo Z O O M0 ECO f e VT P 40KCont eos 80873 hean 2800s II IES y a T ae tex wages Debito e VID Woges _ Liable Wage MFT 31777 2 757 P H FICA MEC 41 23 2 843 39 2843 2 Erica mec 41 23 3872 Jl ica ss_ _176 28 1 655 2 843 E CE f nera 806 7 a 2057 Sa msma om m 20 MH LAr 7 ABA A L EJ Ti tl Ct A Pa i Total Pay Reported Tips Tares Disposable Gross Deductions Benefits Net Paw 2 060 39 0 00 658 61 2 179 70 111 05 114 39 2 068 75 Figure 47 Process Payroll Edit Results Create Server File Once the payroll information has been entered calculated reviewed and edited Click this button to create the update file to transfer to the service bureau The Create Server File window will open Figure 48 giving you the option of how you will transfer the file ES Create Server File Send Server File o Manually C Email Address etic adaptasoft com NOTE Once you create a server file you will not be able to process payrall again for the current company until the fle has been sent to the server processed and retrieved Lreate Cancel Figure 48 Process Payroll Create Server File 45 Now This will generate the update file to
22. FILA Social Security llinos State Income Tax Employer Liabilities Wi aming No Warning 047 Workers Comp FICA Medicare FICA SS FUTA ILLINOIS Unemployment Tas Check Setup for Year 004 Check Close Figure 45 Process Payroll Check Employee Setup 43 Calculate Re Calculate Click this button to calculate or re calculate the payroll The Process Status window will open to display the progress of the calculation Figure 46 E Process Status Creating Payroll Transactions Calculating Employee Tares Figure 46 Process Payroll Calculating Calc Report Click this button to view the Register Prior to Processing report This report will display the calculated totals that will be generated in the system after clicking the Create Checks button Use this report to insure that the payroll is correct before proceeding Edit Results Click this button to open the Pay Run Detail Edit screen Figure 47 Here you can edit the calculated results prior to clicking the Create Checks button A Warning Unless you have checked the Preserve box if you click the Re Calculate button after closing this screen your changes will be undone Note When entering year to date information you will need to use this screen to edit the amounts for the taxes deductions and benefits 44 E Pay Run Detail Edit Select Employee Gilbert Joshua we A 4 gt Preserve D Manual Check Number y E
23. Information Time Off mount Available Stop Accruing At Max Hours Per Year Effective Date Available After ABC Sample Company Administrator General Tab For details on some of the fields and what information should go in them see Accruals under Company Setup NOTE The grayed out box beneath the Active check box is the Accrual Type for the selected accrual This setting can only be changed in Company Setup and cannot be customized for the employee Units Accrued Total units the employee has accrued since the last reset date plus any hours that optionally have been carried over from the last year This field is automatically maintained by CyberPay but can be edited manually to include an amount not generated by the accrual during a payroll Total Used Number of hours an employee has used since the last reset date 30 YTD Accrual Total units the employee has accrued since the last reset date NOTE This field cannot be edited in this form To make corrections to this value click the Data Sheet button at the bottom of the screen In the table view find the employee and accrual then scroll to the column labeled Units Accrued Since This value is the YTD Accrual amount Amount Available This is the total available for the employee to use which is the Units Accrued minus the Total Used Effective Date This is the date that the accrual will begin to accrue Also anniversary level may be based on
24. JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARAIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 20 Employee Information Taxes Filing Status Select the filing status for the tax i e married or Single The filing status determines which Tax Tables is to be used when calculating taxes of the selected type This field may not apply to all taxes For example some taxes have only one filing status or tax table such as Social Security In that case you will have only one option for a filing status which might be not applicable Exemptions Enter the number of personal exemptions for the tax This number can be used for exemptions of dependents depending on how the Tax Type has been setup This field may be ignored for some taxes such as Social Security or Unemployment Special Flat Tax Rate If the Tax Type calculation method is Use Employee Flat Tax Option CyberPay will use this flat tax rate This option is often used for local taxes which have many different tax rates and jurisdictions This option overrides the existing table Also under payroll processing options you can utilize the Flat Tax Option for your payroll run 22 Extra Withholding Amt Enter any extra withholding for the tax the employee has requested The amount will be added to the tax on every pay run
25. Jacki Knight Robert bin G Orivers License Reeves Kim Position Code oukoweski Cameron H se rDeined a Engleson Sarah i l Huemswitz June E User Defined 4 Bryant Zachary User Defined 5 Houston Randy hi Balducci Bryan User Defined 6 Sagendart Sandy A User Defined 7 ASH JAMES L licer bened E AUSTIN BARBARA ser Dehined d BAILEY HORACE O User Defined 9 BROWN ROBERT G DALLA ROSA RAINER J User Defined 10 HORNE THOMAS L AACE SON MARRIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 16 Employee Information Notes Misc User Defined Fields The user defined fields can be used however to run reports for these fields you will need to define the format and run the report under Utilities Options and Layout Custom Report Also the titles of the user defined fields cannot be changed e f using a license other the drivers license use the User Defined 3 used for the license expiration report e If using a license expiration date use the User Defined 4 used for the license expiration report e f using a position code use the User Defined 2 used for the phone position report and the TB Position report e f using a TB date use the User Defined 5 used for the TB Position report Direct Deposit The Direct Deposit tab Figure 17 is used to set up all the necessary information to pay an employee using direct deposit More then
26. OSA RAINER J HORNE THOMAS L JACKSON M RADIS K ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 23 Employee Information Deductions General Rates and Shelter Tabs For details on the fields and what information should go in them see Deductions under Company Setup YTD Deduct and Lifetime Deduct Amounts The numbers showing in the Actual column are the totals deduction amounts taken for the year to date and for the entire history in the system for the employee The remaining balance is the difference of the Actual amount and the Maximum amount fields One time Adjustment The amount entered is this field will be added as an addition to the calculated amount for the deduction for the next payroll This number will zero out after the payroll 26 Uncollected Deduction lf an employee s check doesn t have sufficient money to take the entire deduction the remainder and be rolled over into the uncollected field to be taken from the next paycheck This is an optional feature that set under the payroll processing options Agency Tab The Agency tab Figure 24 is used to assign which agency the deduction will pay too if applicable and what information will show on the stub or reports such as case numbers None of this information is require however if an employee s deduction amount is to be paid on a check this will have to set for the amount to be inclu
27. Report Format Agency Check Listing for Deductions a Hew Delete Aun Report Close Figure 54 Report Manager Edit Report Title The title of the report on the Select Report Title list can be edited here this does not change the actual title on the report Edit Report Formats This is where you select the system report format that the Report Title above links too The report format consists of the layout of the report its fields and descriptions as well as the database tables or queries The report formats are managed in the Report Setup utility which can be accessed by selecting the report then clicking the button at the bottom right See Report Setup below Categories Button Click this button to create new categories 91 Groups Button Click this button to setup groups of reports that can be printed automatically when payroll runs are submitted and processed on the server See Report Manager Groups Setup below Run Report Click this button to run the selected report You can also double click the report title in the list If no reports print there is a problem with either the report format setup or the criteria setup for the Report Title Date Range Tab When using the Report Manager you may want to filter a report by a date range different then the report default On the Date Range tab Figure 55 from the Select Date By drop list choose the option you want to use Below are descriptions of the date
28. This indicates that the employee pay information has been preserved after a calculation Process This button will close the Enter Pay Data screen and open the Process Payroll screen Check Setup Each time that a payroll is processed every employee in the included Pay Groups has their employee and employer tax setups compared to the list of available taxes Company Setup For each tax that is in the company that an employee does not have added in Employee Setup an error or warning may be generated From the Process Payroll screen click the Check EE Setup button to open the Check Employee Setup screen Figure 45 Here you can customize for each tax item whether you want an Error Warning or No Warning created for employees that don t have the tax setup e Error an error message will pop up if trying to calculate a payroll with an employee missing a tax set to Error on the Check EE Setup This will prevent the payroll from being created e Warning the payroll can be calculated and created but any employees missing a tax setup to Warning will be listed at the bottom of the Register Prior to Processing report e No Warning there will be no indication that an employee is missing a tax NOTE Prior to calculating a payroll you can click the Check button on this screen to view a report of any errors or warnings with employee setup ES Check Employee Setup Employee axes W aming No Warning Federal Income Tax FICA Medicare
29. aran H Fe ee 17 o 106 9 30 2003 El 443 81 Strombol Tony 1724 1685 103 9 16 2003 1 208 56 Lugenbuhl Tara 1674 1595 gl 9 2 2003 1 146 36 Martinez Christina P 1644 1535 5 8 19 2003 1 186 40 dona d La 1603 1463 3 5 2003 1 238 88 enderson Jack 7 3 ae qe Rent Robert 1573 1404 7 22 2003 1 176 10 Mewguy Jon 1543 1347 3 7 8 2003 1 164 78 Garcia Wilham G 1533 1327 84 6 24 2003 1 163 88 Reeves Kim a TF ARIY e 1423 1182 6 10 2003 1 087 57 Engleson Sarah 1363 1115 2 5 27 2003 1026 72 Nuemswitz June C 1354 1066 9 5 13 2003 1 066 98 ae ee 1311 997 5 4 29 2003 005 00 ouston Farid Fl eae a van 1257 944 4 15 2003 065 95 Sagendorf Sandy 4 1214 of6 50 4 1 2003 1 033 45 ASH JAMES L a9 3 18 2003 1 332 04 g 10 5 o O 1177 820 55 3 18 2003 059 04 132 04 59 y E Ea T a ED h EA o ae AFA Ta BAILEY HORACE O Record 14 10 of 24 Mm gt BROW ROBERT G DALLA ROSA RAINER J View Check View Pay Stub HORNE THOMAS L JACKSON MARAIS K ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 19 Employee Information Pay Item History Taxes The Taxes tab Figure 20 has all the employee taxes assigned based of the setup template with all the defaults from Company Setup Here you can customize the settings for the employee Filing Status Exemptions Extra Withholdings etc To modify this information first select the tax from the drop list
30. ayroll Select the line for the account that you want to create a prenote for then hit the Prenote button The item created for direct deposit will have an effective date for the date that this button is pressed Direct Deposit Transaction Codes 22 Checking Credit 2 Checking Debit 32 Savings Credit 37 Savings Debit 52 Loan Payment Credit Prenote Transaction Codes 23 Checking Credit Prenote 28 Checking Debit Prenote 33 Savings Credit Prenote 38 Savings Debit Prenote 53 Loan Payment Credit Prenote Pay Item History The Pay Item History tab Figure 19 displays a list of all the checks or direct deposit payroll that the employee has received You can view any information from a specific pay run for the selected employee To view the check that was paid to the employee select the check number that you want Item ID then click the View Check button at the bottom to view and or print the check for that period The View Check option will have the check as it was originally printed Or click the View Pay 20 Stub button at the bottom to view and or print a check stub for that period The View Stub option will void the checks routing and account information so that if the stub is printed the check cannot be cashed E Employee Information 1 Select af 4 b Er Liability Pay Deductions Benefits Time Off Moore Amp Employee HA Setup HAlnfo Allocation Notes Misc Direct Deposit Fag ltem History Taxes Gilmore S
31. b and no direct deposit file will be created for export in the batch Order The order is the sequence in which the deposits will be made If there is not enough net pay to meet the fixed amounts the later deposits will be smaller than specified If there is pay remaining it will be added to the last deposit record for the employee These numbers must be unique or you will receive a duplicate values message Rate This determines what amount of the net pay will be processed using direct deposit It can be either a fixed amount or percentage Make sure that you put the fixed amounts first in order before the percentages The last entry should be 100 unless the employee would prefer to get a check for the balance Amount This dollar amount is used for fixed amount records Ignore this field if Percentage is selected for Rate 18 Percentage Enter what percentage of the remaining net pay is to be deposited in this account Ignore this field if Fixed is selected for Rate NOTE You can have a portion of the net pay go to direct deposit and any remaining portion go to a check To do this simply complete the direct deposit portion setup as noted above and any remaining amount will automatically be paid by check Account Number Enter the employee s account number that this portion of the net pay is to be deposited into There will be a confirmation screen that opens that you must re enter the number to verify you entered it
32. criteria options unique to the report data To set a criteria for the report select the Criteria tab Figure 56 of Report Manager for the select report E Report Manager Seles Temporary Sort Order Sort by Last First Middle Select b Enter criteria for any combination of fields in the report Add Check Number Employee Hame tern IL Paid Par To Run IO Join Criteria with And Or Print Criteria on report ft Se OM MOM H H I Categories Groups Hew Delete Aun Report Close Figure 56 Report Manager Criteria Creating and Modifying Criteria Displayed in the Enter criteria for any combination window is a list of the current criteria set for the report Multiple criteria can be used to further filter the reported data To add a new criteria click the Add button at the right To delete an old criteria select the criteria and click the Remove button To modify an existing criteria select the criteria and change the settings 94 Field Sector Select from the list box the field that you want to set a criteria Example RunID Employee Name or Department Operator Selector Select how you would like the field you selected to be compared to the criteria you enter at right You have the options of lt gt lt gt lt gt Like Is Null The Like operator only applies to Text fields Operators for Yes No fields are limited to lt gt Is Null The Is
33. d Figure 6 System Setup Change Password 3 Employee Setup Employee Setup The Employee Information screen opened from the Employee Setup menu of the main menu is where all employee records for a company are created and maintained Figure 7 Employee Search Field Drop Box At the top of the list of employees on the left side of the Employee Information screen Figure 7 is a drop box that you can use to type in the name of an employee to easily find them on a large list of employees You must type the name in to match the format of the employee sort order such as LastName FirstName Employee Spreadsheet Click the magnifying glass button at the top left to open a table view of all the employees in the company In this view some of the employee information can be modified In this list you can double click on the employee name to go back to form view for that selected employee Employee Information iSelect Jajaj gt Garcia William G Gilmore Saran H Moore Army Pay Deductions Employee HA Setup HR Info Allocation Notes Misc Benefits Direct Deposit O neal Emily Osborne Rebecca Stromboli Tony Lugenbuhl Tara Martinez Christina P Aguilera Jessica Henderson Jacki Knight Robert Newguy Jor Garcia Willam E Reeves Kim oukowekl Cameron H Engleson Sarah Muemewitz June E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY
34. data conversion issues are 10 external to the system and are not supported under normal maintenance and support programs If you want assistance from AdaptaSoft to convert data from one system to another you need to make specific arrangements for that Click the Import button to open the Import Employee Data form Figure 10 Select the Import Data Type from the list of available options then enter the path to the file to import in the Enter Import File Path field E Import Employee Data Import Data Type Enter Import File Path Import Close Figure 10 Create New Employees Import The Standard Excel Spreadsheet Import Following is the specifications for the Excel Spreadsheet that needs to be created with the employee information to import correct Column Headings must be exactly as follows SSNum Required This is the employee s social security number EmployeelD Optional employee ID FirstName Required MiddleName LastName Required HomeAddress1 HomeAddress2 City State Country ZipCode EEOClass Enter 1 as a default Location Required Department Required Gender Required HireDate Required TmpID Required DeductID1 Enter 0 DeductID2 Enter 0 DeductAmt1 Enter 0 DeductAmt2 Enter 0 FITFilingStatus Required Enter 1 11 SITFilingStatus FITExemptions Required SITExemptions Required Salary Required Enter 0 for Hourly Employees HourlyWage Required En
35. ded on the check General Ratez Shelter Agency Assigned Agency 401K Insurance Agency we Case Number NAZI A Obligee Social Security Hame C peer Agency Number Cause Number AN Combine payments on one check for which the Payee Into i identical Es Always put this employee s payment on a separate check regardless of the Payee Info Figure 24 Employee Information Deductions Agency 0 NOTE If the only option you have for Assigned Agency is No Agency Assigned that means that no agency under 3rd Party Pay in Company Setup has been setup as the default agency for the deduction Garnishment Tab If the deduction has been marked in Company Setup as a garnishment the Garnishment Tab Figure 25 will appear here In the case that you have multiple deductions for the employee that are garnishments there may be a situation where one garnishment has priority over another if there is insufficient pay available to take the full amount Here you have the option to determine the order in which the deductions will have their amounts reduce Also if the combined amount cannot exceed a percentage of the net pay then this is also set here 27 General Rates Shelter Agency Garnishmert Reduce Garnehment Order Lowest is reduced first Deduction Court Ordered Garnishment Based On Type jit of Disposable Gross Percent 9 g99se99se9 00 0 00 Figure 25 Employee Setup Deductions Garnishm
36. deral Income Tas 407 Er Contribution Direct Deposit Ohio Local Tax 1 401K Er Match Health Insurance Pretax Ohio Local Tax 2 Critical Ill Ing Critical Illness Ins Ohio Local Tax 3 Ohio Local Tax 4 Ohio State Income Tax Figure 44 Enter Pay Data Holds Initialize The Initialize button will clear any entries made in the Enter Pay Data screen for the selected employee and reset pay group defaults Hot Keys Click the Hot Keys button to view the list of available hot keys for Enter Pay Data Error Reference source not found Terminate The Terminate button allows you to terminate the selected employee NOTE Terminated employees cannot be paid Do not terminate the employee here if the employee needs to be paid this pay run Reallocate The Reallocate button will divide the entered pay to match the percentages set on the Allocation tab of Employee Setup for the selected employee List View The List View will show multiple pay line entries for each employee in the company Units of pay can optionally entered here Calculate Click this button to calculate the pay information for the selected employee This is useful for viewing what the net pay of the check will be prior to processing the payroll 42 Total Hours This is the total number of hours for the pay types entered for the selected employee Total Pay This is the total pay amount for the pay types entered for the selected employee Items Preserved
37. derson Record IH Figure 59 Payroll Inquiry Employee Balances Direct Deposit Items The Direct Deposit Items window Figure 60 is accessed from the Payroll Inquiry menu on the Client section main menu Here you can view what direct deposit transactions have been generated for an individual pay run From the Select Run ID drop list chose the pay run for a particular check date or pay period that you want to review After choosing this the direct deposit items will be listed below Bele E Direct Deposit Items Select Aun ID 103 w Description Code Effective Date Bank Name Routing Number AdaptaS oft Inc 22 Jagr 2004 Bank One 1235783 Account Humber Amount 571578 1 098 92 Figure 60 Direct Deposit 59 6 Utilities These are advanced options that should only be used with assistance from the service bureau or technical support 60
38. e Figure 21 Employee Information Er Liability Pay The Pay tab Figure 22 is used to set up all the pay types and reoccurring entries for employee Active Use this check box to turn the pay type on or off for the selected employee Wages Enter or edit the wage for the employee Other pay types that are linked to this pay type will automatically update when the wage is changed 0 NOTE If a pay type linked to another is change the amount entered will override the automatic calculation until the next time the related pay type is changed Year To Date This field shows the accumulated wages paid for the current pay type for the current payroll year Employee taxes to be withheld Wages made for this pay type will apply to the items selected in black If a pay type is exempt from certain taxes unselect the appropriate tax item 24 E Employee Information 1 Select af 4 gt b Employee HF Setup HRA Into Allocation Notes Misc Direct Deposit Pay ltem History Tamez Moore Am w Er Liability Pay Deductions Benefits Time Of Gilmore Aaron H A Holy K 4 p gt O neal Emily Usborne Rebecca Stromboli Tony Lugenbuhl Tara han on Check Stub i to ale Tas Lo Medicare A oe ane Wage 12 5000 e Aguilera Jessica E ia Henderson Jacki Year To Date 0 00 Illinois State Income Tas Knight Robert Newguy Jon Hon Pay Type Specific Information Garcia Wiliam G Reeves Kim Zoukowski Camero
39. e 35 Making this change will result is differences in the tax calculations E Change Pay Frequency Change frequency to Monthly Update frequency for Make changes for This pay run only All employees in this pay group All future pay runs Ok Cancel Figure 35 Enter Pay Data Change Pay Frequency Split Taxes over N Weeks This feature is for use with bonus and other infrequent large amount pay types It taxes the pay as it if were paid in smaller amounts over several pay periods to keep the pay inside the employee s normal tax bracket This needs to be done for each of the pay types that have the large amount pay Figure 36 36 E Split Taxes over N Weeks This feature is for use with bonus and other infrequent large amount pay types It taxes the pay as if it were split over several pay periods to keep the pay inside the employee s normal tax bracket Pay Type Hourly w Number of Weeks h Knight Shelly only C All employees this pay run Set Remove Special Rate Cancel Figure 36 Enter Pay Data Split Taxes Apply changes to Employee Sort Order Click this to change the way that employees are sorted in the Enter Pay Data screen then select the desired sort order Figure 37 H Employees Sort Order Employee Sort Order Select Types Sort by Last First Middle Select by LEM bl Cancel Figure 37 Enter Pay Data Change Employee Sort Order Entering Pay Information
40. e ee AET PEE E EEEE OE O one E 47 Piocess Sene lA A ee 4 FS PCIE CE CRS lil a 48 Manual Ple ADMITO rs SA E T E AE 49 SPA POU TIA GUY oin A T T E T E 50 Report M anao A a E a E E R 50 loe cito AAA AE A A E A EE 58 Direct Depost Henson A N 59 O UNNES eni a a rair 60 1 Remote Software Installation Software Installation After inserting the CyberPay CD the installation screen will automatically run From the list of buttons choose the CyberPay PC Remote Installation When the installation wizard starts you may be prompted with a question asking if you want to search for the correct MS Access path lt is recommended that you choose the Yes option to insure all the shortcuts will be correct At the Welcome screen click the Next button In the next screen review the installation notes then click the Next button On the software license agreement screen choose I Agree then click the Next button On the Select Directories screen Figure 1 verify the path for where the files will be installed If you want to have the data stored on a network drive make sure to point the second path to the correct location on the server 5 From the Program Manager group list if you want a different group then the default select which group you want the shortcuts created within then click the Next button 6 On the Ready to Install window verify the information then click the Next button The program will then be installed on the compu
41. e files These settings should not be changed unless you are directed to by the service bureau See the CyberPay Remote Reference Manual for more details User Setup To provide an added level of security to the information in the program user accounts can be created in the Users window Figure 5 to limit access to the program and or certain utilities and processes within the program Click the New button to create a new user change the name and password then select the boxes for the areas in the program you want to allow access to for this user NOTE Until a password is set for the Administrator user account the program will not prompt at startup for a user login See Change Password below ES Users Select User Mame Data Entry ha Edit User Ware Data Eritry Password sac lw System User Setup M Client Setup lv Parroll Processing Void Iv Report Manager Company I Employee Setup Iv Create New M Edit MW Delete M Utilities M Direct Deposit M Edit GL Entries Iv Export Data Formats Iw Reprint Checks Remote Access Options Iv Preserve Communications Setup Mote The Administrator will always have full access to everything Check All New Copy Delete Close el Figure 5 System Setup User Setup Change Password To change the password for the logged in account enter the old password and the new password then click the OK button ES Users Edit User Name Old Password Mew Passwor
42. e the defaults for the employee which will determine allocation of pay as well as where the employee is listed on reports The table is only used if the pay is to be allocated to more then the default items These defaults will apply to the combined total of all pay types Check Allocation button Click this button to make sure that the total allocated for each employee equals exactly 100 If an employee does not total 100 CyberPay will correct it and notify you of the change Use Pay Level When this box is checked the allocations on the Pay tab will be used instead of these values 0 NOTE When moving an employee from one department or location to another you must change on both the defaults and the allocations If using allocations please be aware that rounding errors can occur but are usually no more then a cent or two 15 Employee Information 1 Select af 4 b re Er Liability Deductions ime O EE Employee HR Setup HA Info Sllocation Notes Misc Direct Deposit Pay ltem History Taxes A Moore Amy El Use Fap Level Location Department Divisiorr Title Classification O neal Emily D Assigned Minas v Meme v Default Division w Osborne Rebecca Stromboli Tony Lugenbuhi Tara Administrative Default Division Martinez Christina P Administrative Default Division Aguilera Jessica Henderson Jacki Knight Robert Newguy Jor Garcia Wiliam G Reeves Kim oukomeki Cameron H Engl
43. eate Reoccurring button for the changes to appear in the Enter Pay Data screen 25 Deductions The Deductions tab Figure 23 is used to customize the deductions for an employee Initially these values will be pulled from the Company Setup but most of the values can be customized Example a 401K set for the company as a fixed amount could be changed to a disposable gross for the employee E Employee Information 1 Select af 4 b Employee HR Setup HA Info Allocation Notes Misc Direct Deposit Pay Iter History Taxes Moore Ame B Er Liability Pay Deductions Benefits Time Off Gilmore Aaron H 401K Contribution wv K 4 O neal Emily General Shelter Agency Osborne Rebecca Stromboli Tory Active Show on Check Stub fy Lugenbuhl Tara Martinez Christina P Period Decurs Every Aun One Time Adjustment 0 00 Aguilera Jessica Uncollected Deduction 0 00 Henderson Jacki Knight Robert Deduction Type E of Gross Pay Date Effective From 1 1 2002 Hewguy Jor Date Effective To 1012099 Garcia wiliam G Max Amount per Check 999 999 999 99 Reeves Kim oukowski Cameron H Englezon Sarah a Nuemswitz June E Masimu Actual Remaining Balance Bryant Zachary YTD Deduct 12 000 00 0 00 1 2 000 000 e Lifetime Deduct 999 999 999 99 189 73 899 399 810 26 Balducci Bryan Sagendorf Sandy 4 ASH JAMES L l AUSTIN BARBARA B BAILEY HORACE D BROWN ROBERT G DALLA R
44. ent Tab Reduce Garnishment Order The garnishment with the lowest Order number will have the amount of its deduction reduced first in the event that there is not enough pay to allow the total amount of all garnishments If no garnishment has a priority over another then all can have the same Order number which will make them all reduce equally Benefits The Benefits tab Figure 26 is used to set up the benefits that the employer pays on the employee s behalf This will initially have the company defaults added by the setup template but these benefit settings can be customized for the employee General Tab For details on the fields and what information should go in them see Benefits under Company Setup Employee Taxes to be withheld Select the employee taxes that will be calculated to include the amount of the benefit Year To Date This is the total benefit amount for the year the employee has received 28 E Employee Information 1 Select AE Gilmore Saran H Moore Amy O neal Emily Usborne Rebecca Stromboli Tony Lugenbuhl Tara Martinez Christina P Aguilera Jessica Henderson Jacki Knight Robert Newguy Jor Garcia Wiliam G Reeves Kim oukomweki Cameron H Engleson Sarah Muemenitz Jure E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE O BROWN ROBERT G Employee HR Setup HA Info Allocation Notes Misc Direct Deposit Pay ltem H
45. eson Sarah Muemewitz June E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G Check Allocation DALLA ROSA RAINER J HORNE THOMAS L JACKSON M RADIS K ss ABC Sample Company Administrator Hide Inactive EE fw Emp Sort Order Enter Pay Data Data Sheet Close Figure 15 Employee Information Allocation Note Misc The Notes Misc tab Figure 16 is used for miscellaneous information Notes This field updates automatically when the employee is terminated re hired or accruals are reset Manual notes can also be added Pop up Employee Memo Any message typed into this field will cause a pop up message window to open any time the employee is accessed either in Employee Setup or Enter Pay Data This can be used to make sure that things are checked per employee Example an employee should have a pay raise the next pay period 16 E Employee Information 1 Select aj 4 b b Er Liability Pay Deductions Benefits Time Off E an Employee HR Setup HA Info Allocation Notes Misc Direct Deposit Pap ltem History Taxes Moore Amy O neal Emily Pop up Employee blema Osborne Rebecca al wpe reset Stromboli Tory date of 05 1 32003 Units Accrued 122 56 Days Used L buh T oo 00 Serpe ee F Accrual Type Sick Hours Salary reset on check date of Aguilera es 084132003 Unite Accrued 15231 D AWS Weed 48 00 Henderson
46. fer process or manual file handling the update file needs to be processed The Process Files window Figure 51 is used to finalize the update process 47 ES Process Files Select files for f Curent Company AEC Corporation C Setup Files for Other Companies excluding regular update files Files To Process No files to This process updates client data files with info from the server Delete Process Close Figure 51 Payroll Processing Process Server Files Current Company lf the update files that have been downloaded are for the currently loaded company choose this option In the Files to Process list the update file should show Setup Files for Other Companies lf the update files that have been downloaded are for a company that is not currently loaded choose this option In the Files to Process list the update file should show Files To Process This window will list all files waiting to be processed and will be labeled with the company code for the file To finalize the process select the file from the list then hit the Process button below A Warning Do not hit the Delete button unless instructed to do so by technical support or the service bureau otherwise a new update file will need to be created at the service bureau and re transferred Reprint Checks Click Reprint Checks on the Payroll Processing menu of the main menu to open the Print Reprint Payroll Items screen Figure 52 Here you
47. he desired report The Date Rate Criteria Options and Report Setup are all customizable for the report and retain their individual settings from other repots 90 E Report Manager Temporary Sort Order Sort by Last First Middle Select b Select Category 1 Most Recent Pay Aun Reports 2 Pay Aun Reports 3 Expense Distribution GL Reports 4 General Information Reports A Pay Reports b Tax Reports T Deducton Reports 2 Employer Liability Reports 9 Benefit Reports 10 Time Off Accrual Reports 11 Direct Deposit Reports 12 Certified Payroll Reports 13 Client Account Reconcilation 14 Quarterly Reports 15 Restaurant Reports 16 Current Pay Run Reports 17 Company Setup Reports 18 Electronic Report Edit Report Title Agency Check Listing for Deductions Categories Groups Select Report Title Agency Check Listing for Deductions Agency Payment Detall Audit Report Emploper Liability Wages Audit Report Tax Calculation Audit Report Taxable Wages Client Cover Letter Chent Cover Letter Extended Client Invoice Client Package Mailing Coversheet Combined T axes Report Direct Deposit Summary Effective Rate per Hour Report Expense Distribution Expense Distribution by Classification Expense Distribution by Department Expense Distribution by Division Expense Distribution by Job Expense Distribution by Location Expense Distribution by Title GL Posting Detail GL Posting Summary L amp Report Edit
48. heet Import New Delete Create Close Figure 8 Create New Employee The employee Setup Template you select for a new employee determines most of the employee s setup information however this form allows you to enter data that is not specified by the template The wage you enter is assigned to all the pay types in the template or the overtime adjusted wage if the pay type is overtime If you have taxes for more than one state assigned to a setup template CyberPay will only assign the state taxes that match the state selected in State Taxes Fill in the data for the new employee ID SS Hire Date First Middle Last Address City State Zip Template Wage Birth Date Office Phone Frequency Gender EEO Class Location Department Federal Filing Status Exemptions State Taxes and exemptions and any extra deductions NOTE The SS field is required and must be unique to the company Additionally the First and Last names are require When the data is entered click the New button to add more employees or click the Create button when done to add all the new employees to the company Employee ID The Employee ID will be created for you if you have the Auto Employee ID box checked If utilizing Auto Employee ID a numeric number will be generated otherwise you can utilize an alpha entry when not using this option Wage Enter wage or salary This amount will be applied to all pay types that are not linked
49. ile Transfer Once the new company has be added to the system none of the company information will be available until after completing the initial transfer of the update file from the server see Transfer Server Files under Payroll Processing 2 System Setup Company Information The Company tab displays the company name federal ID number and address This information can only be changed at the service bureau The defaults tab has the default general ledger accounts for liabilities and expenses The Delete button is used to delete a company database from the system The New button is used to create a new company in the system El Company Setup Company Defaults Compary Code Mame AB EE ABC Corporation DBA Mame Fed ID Name Address 1 23 First Street PO Box 456 City State Zip Somecity IH 45676 Delete Hew Cloze Figure 3 System Setup Company Setup Change Companies Since the program only allows you to view the company data for the company that is currently loaded you will need to use the Change Companies window to load another company From the drop list select the company you wish to load then hit the Change button Change Company Change Company To ABC Corporation More Change Cancel Figure 4 System Setup Change Companies Communication This utility is used to configure the program to communicate properly with the service bureau server when transferring updat
50. istory Taxes Er Liability Pay Deductions Benefits Time Off 401K Er Contribution Ww K 4 b AAA Ache ne Show on Check Stub M Federal Income Tax Oecurs Every Run FICA Medicare fas FILA Social Security Ilinois State Income Tas Fixed Amount 0 00 Mas Per Check 999 999 999 99 One time Adjustment 0 00 Active From 14141930 Active To 14142099 YTD Max Benefit 10 500 00 Year To Date Po 0 00 Per Aun Amount From To Rate Level ooo 99998888899 1 00 Level z 99999999 99 y 99999999 99 0 00 Level pama IR OZ Employee tases to be withheld Notes DALLA ROSA RAINER J HORNE THOMAS L JACKSON M RADIS K ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 26 Employee Information Benefits Agency Tab The Agency tab Figure 27 is used to assign which agency the benefit will pay too if applicable and the case number that will show on the stub or reports None of this information is require however if an employee s benefit amount is to be paid on a check this will have to set for the amount to be included on the check Assigned Agency 401E Insurance Agency we Case Number qx Q_ gt gt EE Combine payments on one check for which the Payee Info is identical e Always put this employee s payment on a separate check regardless of the Payee Into Figure 27 Benefit Agency 29
51. n H Engleson Sarah Hourly Muemenitz June E Hiy OT 1 5 Bryant Zachary Bi Weekly Hourt Wac Pay Hly Houston Randy ha SickPay Hly Balducci Bryan Sagendorf Sandy 4 AN ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARILIIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 22 Employee Information Pay il Employee tases to be withheld Pay sent Defaults Use Pay IRE Allocation fey Bit Bi w Use Pay Type Allocation If this box is check additional columns in the Pay Group Default for Department Location Division etc will show The departments and locations entered will override the allocations set on the Allocation tab Pay Frequency This is the frequency at which employee will be paid The taxes are also calculated using this frequency Pay Group Defaults The table at the bottom half of the Pay screen is for the Pay Group Defaults The items entered here are the settings that will be used when the reoccurring entries are created for the Enter Pay Data screen These entries are not a set thing and can be changed on the fly in the Enter Pay Data screen These defaults are to simplify the keying of hours for regular values NOTE If changes are made to the reoccurring entries you must go to the Pay Groups tab of Company Setup and hit the Cr
52. ne erence Create Server File Process Server File Optional Pay Period From 9 1 2004 al Pay Pernod To 9902004 al Check Posting Date 10 7 2004 Q Starting Check 1757 Cloze Ready Figure 32 Process Payroll Select Included Pay Groups Prior to processing a payroll it is necessary to determine what Pay Groups will be include in the pay run On the list of Pay Groups those with the Include set to Yes are currently marked to be calculated in the pay run To include or exclude a Pay Group from the current pay run select the Pay Group click either the Include button or the Exclude button Additionally double clicking a Pay Group will toggle the Yes No value Check Date Pay Period and Check Number Verify that the Check Date Pay Period From and Pay Period To dates are correct for the current pay run The Starting Check number automatically advances after a payroll has completed Enter Pay Data The Enter Pay Data screen Figure 33 opened from the Payroll Processing menu of the main menu is used to enter the payroll information for the employees that are going to be paid Select a Pay Group When a payroll is processed in CyberPay employees assigned to the selected Pay Group s will be the ones to get paid To enter pay information for an employee first you must select the 34 Pay Group that the employee has been assigned too From the drop list at the top right of the Enter Pay Data screen
53. nformation E E 1 Select af 4 fe Er Liability Pay Deductions Benefits Time Off EEE q Employee HA Setup HA Info Allocation Notes Misc Direct Deposit Pay ltem History Taxes Moore Amy E l O neal Emily Supervisor ID 1001 oukoweki Camer Citizenship Usborne Rebecca EEO Classification Caucasian hd Visa Information Stromboli Tony l Lugenbuhl Tara EEO Job Code Ww 19 Complete Martinez Christina P Job Classification Full Time Ww fear of Last Wi Aguilera Jessica Henderson Jacki Knight Robert Eligible For Pension Ownership Mewguy Jon Garcia Wiliam G Reeves Kim Date of Birth 6 14 1954 al Time Employed Termination Date and Reason ad Date of Hire 5 4 1998 Q f5 years 10 months a a Last Date Review 5 4 2002 Ql os DE Bryant Zachary Next Date Review 5 4 2002 Q Houston Randy M lesa Current Status Eligible for Rehiring Sagendart Sandy A ASH JAMES L Rehired Date and Reason AUSTIN BARBARA Leave Of Absence al BAILEY HORACE D BROWN ROBERT G Start Date a DALLA ROSA RAINER J End Date OoOo HORNE THOMAS L JACKSON MARRIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 13 Employee Information HR Setup Gender Type f Male Female Highly Compensated HR Info The HR Info tab Figure 14 has six note fields for extra information on the empl
54. ob ID w Over We Liab ye Do not delete existing data T Create Close Figure 42 Enter Pay Data Daily Defaults 40 Import Click this button to import employee pay data for a Pay Group from an export file generated by a time clock This will open the Time Clock Data Import window Figure 43 Depending on the time clock import being used there will be different fields to fill in on the bottom half of the screen Only fields that have labels need to be filled in with data See the CyberPay Implementation Manual for more details H Time Clock Data Import Select Import Format General Time Clock Import Select Pay Group weekly Hourly M Delete Current Data Before Importing Time Clock Data File Full Path E TimeLlockFiletABCCO40315 tet Employee Ley Field Time Clock ID ba Figure 43 Enter Pay Data Import Holds In some cases an employee may receive a check that will not have deductions or benefits or taxes that need to be withheld The Holds window Figure 44 allows you to select items to place a hold on for a selected Ck number This hold can be for one employee or all employees and can be made a permanent hold or set to only occur this pay run NOTE The Save button must be clicked to apply the changes 41 E Holds Affects Affects Affects Separate Check i E 3 10 This Pay Only Knight Shelly C Permanent C All Employees Deductions Taes Benefits 40 Contribution Fe
55. oll If this is unchecked it will calculate taxable wages the tax amount will be zero Do not Calculate Taxable Wages Click to not calculate taxable wages This option is only available when the Active box is not checked One Time Adjustment This amount will be deducted in addition to the calculated taxes during the next pay run then will be set to 0 for all subsequent pay runs Year To Date Wages Taxable Wages and Tax These three fields in yellow show the historical amount for the year that the employee has related to this tax These cannot be edited 23 E a a OX E Employee Information TS5elect Gin a pr Employee HA Setup HA Into Allocation Notes Misc Direct Deposit Pay ltem History Taxes Moore Amy s AU Pay __ Deductions Benefits Time OFF Gilmore Saran H O neal Emily Osborne Rebecca Stromboli Tony Lugenbuhl Tara Martinez Christina F Active Aguilera Jessica E Henderson Jacki i One Time Adjustment 0 00 knight Robert o id Mewguy Jon fear To Date Wages 0 00 Garcia wiliam G ear To Date Tax Wages 0 00 eae H Year To Date Tax 0 00 Engleson Sarah Muemenitz Jure E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROWN ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARAIS E ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Clos
56. on to remove the selected entry on the list Print Group Report List There is no limit to the number of reports that can be on this list just remember that all of these reports will automatically print when processing a payroll Active Check this box to indicate that the report will print when the group is printed Order The individual reports will print in the order that is determined by the number entered here 57 Type This indicated whether the report will be an Internal report or an External report or file Typically this will be an internal report Item Description When a report is selected from the Internal Report drop list this field will auto populate but you can modify the name if you wish Internal Report Select from the list of reports in the CyberPay system the report you want in the group These are listed in order by category and report title External Report or Export These are used in conjunction with the Ext Reports and Ext Files buttons See above Copies Enter the number of copies you want printed for each report Frequency This is the frequency in which you want the reports to automatically run with the payroll Exampleyou re your payroll frequency is weekly but you want a particular report to only print once per month then you would select Monthly and enter the date it should run Next Print Date When a payroll check date reaches or passes this date the report will print when the group is p
57. or companies doing Certified payrolls Before a job can be deleted you must first remove the jobs from any templates or employees in the Employee Setup Once pay has been allocated to this job it cannot be deleted Uncheck the Active box if you no longer want to have the job list on the drop lists for jobs throughout the system ES Jobs ah Job ID Description Active Test Job E 2 Test Job 1 E Test Job A New Delete Close Figure 30 Employee Setup Jobs hr 4 Payroll Processing Process Payroll The Process Payroll screen Figure 32 opened from the Payroll Processing menu of the main menu is a step by step process for creating the company payroll Options Tab The Options tab Figure 31 of the Process Payroll screen has several options that can be set to modify the payroll These options must be set prior to calculating a payroll Each option has two check boxes If the left box is checked this option will apply to all future payrolls If the box on 32 the right is checked this option will apply to the current payroll These options will effect all employees and Pay Groups in the pay run Don t include deductions the option will not deduct any deductions from the employees Don t include benefits the option will not include any benefits for the employees Print Checks for all Direct Deposit this option will not create any direct deposit items it will print checks for all employees in
58. oyee The pay history field will automatically fill in when Pay tab information is changed however this is the only field that will do this automatically These fields are not searchable 14 E Employee Information 1 Select aj 4 b Er Liability Pay Deductions Benefits Time Off an Employee HA Setup HA Info Allocation Notes Misc Direct Deposit Pay ltem Histo Taxes Moore Amy Pay History Emergency Notify O neal Emily Vac Pay Sal rate set to 120 by Administrator Osborne Rebecca 1312002 12 02 05 PM Stromboli Tony SickPay Sal rate set to 120 by Administrator Lugenbuhl Tara 123122002 12 02 05 PM Martinez Christina P Salary tate set to 120 by Administrator 1731 2002 Aguilera Jessica 120205 PM Henderson Jacki Dependents Union Grievances Knight Robert Newguy Jor Garcia Wiliam G Reeves Kim Zoukowski Cameron H Engleson Sarah Muemenitz Jure E Bryant Zachary Houston Randy M Balducci Bryan Sagendorf Sandy 4 ASH JAMES L AUSTIN BARBARA BAILEY HORACE D BROW ROBERT G DALLA ROSA RAINER J HORNE THOMAS L JACKSON MARAIS K ABC Sample Company Administrator Hide Inactive EE fi Emp Sort Order Enter Pay Data Data Sheet Close Figure 14 Employee Information HR Info Insurance Plans Allocation The Allocation tab Figure 15 is used to assign an employee s pay to different departments locations divisions titles and classes The top line of drop lists above the table ar
59. r select the Emp Sort Order button at the bottom of the screen At the top of the employee list is search box in which the employee s name can be typed to quickly find an employee in a large list Select an employee to view or modify the setup information 12 Employee The Employee tab Figure 12 of Employee Information has the employee s name address and contact information Additionally the Active check box which determines if the employee is an active employee or terminated employee is here When you uncheck the Active box the termination will be confirmed with a pop up box where a termination date can be entered Figure 11 E Enter Termination Date Terminate Employee Garcia Wiliam G Termination Date H292004 Employee Information adada 1 Select af 4 b Er Liability Deductions Benefits Time Off Garcia Willan 6 gt Employee HA Setup HRInfo allocation Notes Misc Direct Deposit Pay ltem Histor Taxes Gilmore 4aron H Moore Amy O neal Emily Employee ID 11 Us Archive W Osborne Rebecca First Hame Ml Last Mame Social Security 6850 00 0001 Stromboli Tony william Garcia wiliam EN Garcia Office Phone Lugenbuhl Tara M Te Martinez Christina P BIE EIT EEE A Aguilera Jessica 555 Oak St Office Fax Henderson Jacki
60. re 33 Enter Pay Data Employee Information Displayed above the pay information tables are three grayed out boxes Figure 34 that list information relevant to the selected employee The left box shows the employee s address and tax filing status and exemptions The middle box lists all the employee s deductions a one time adjustment can be entered in the white field next to the deduction amount The right box list all the employee s time off accruals and the currently available amount 35 Employee Information and Tax Info Employee Accrual Information A SickHraH 49 08 Employee Deduction Information Deduction Setup One Time Adjus 106235 120 Burneteville OH 35418 Uniforme Fired Amount anoo oog actnHou 10 00 FIT Married 2 Healthlin Fixed Amount 25 00 0 00 OH SIT Married 2 c gt CTLILLIN Fired Amount 12 00 00 o gt OH LOC 1 Not Applicable 0 401KCon of Gross Pav 0 00 0 00 Pay Frequency Monthly Split Taxes Over H Weeks Employees Sort Order Figure 34 Enter Pay Data Screen Employee Information 0 NOTE Double click at the point indicated by the yellow arrow above will open the related tab in Employee Setup for the selected employee Pay Frequency This is the pay frequency for which the selected employee gets paid The pay frequency can be change for this employee or all employees in the Pay Group for the current pay run or for all future pay runs Figur
61. rinted For a report that you dont want to print every payroll you can set a future date that you want it to print Report Setup The Report Setup utility is used to configure the report format for the category reports to include which system report layout will be use what query will be run to populate the report and which criteria are available for the selected report This is an advance feature that should only be used if you are well trained in Microsoft Access or with the assistance of an AdaptaSoft technician Employee Balances The Employee Balances screen Figure 59 opened from the Payroll Inquiry menu of the main menu displays charts of quarter to date and year to date balances for employees for Pay Benefits Taxes Er Liabilities Deductions and Hours Select the tab for the information you wish to review the scroll through the charts Note The information in these charts can be selected and copied to an Excel spreadsheet 98 H Employee Balances Pay Benefits Taxez y PayType Employee QTR1 QTR2 GIRS Bonus Pay E Bonus Pay NN Bonus Pay E Bonus Pay fe Bonus Pay a Bonus Pay 4 Bonus Pay 1 Bonus Pay E Bonus Pay Bonus Pay A Bonus Pay Er Liability Deductions foukowski Bryant Zach Balducci Br o Steffen Kevil gt Kilmer Sand Sagendof gt Hunt Teresa Reeves Kim Engleson 3 Houston Ral Gilmore Aar Lugenbuhl T Martinez Ch Hours Sees Hen
62. rrent Check Date the check date of the most recent payroll Beg of Previous Month the first day of the previous month End of Previous Month the last day of the previous month Beg of Previous Quarter the first day of the previous quarter End of Previous Quarter the last day of the previous quarter Beg of Previous Year the first day of the previous year End of Previous Year the last day of the previous year Day Before Current Check Date the day prior to the check date of the most recent payroll 1 1 1980 this date 1 1 2099 this date Day After Last Check Date the day after the check date of the last payroll Day After Last Period End Date the day after the period end date of the last payroll Beginning of Current Payroll Month the first day of month for the check date of the most recent payroll e End of Current Payroll Month the last day of the month for the check date of the most recent payroll e Current From Date the period beginning date of the current payroll e Current To Date the period end date of the current payroll 53 A Important Note The date range for all reports included in the Most Recent Pay Run Reports category can be changed but they will always revert back to Calculated Date Current Check Date after exiting the Report Manager Criteria Tab When running a report in Report Manager you may want to filter the report data by certain criteria Each report has
63. select the desired company update file from the drop list enter the path to where on the computer you want the file created then click the Process button Once this is done you will need to send the file to service bureau Note If there is not a file listed in the Select File drop list the you need to do the Create Server File step in the Process Payroll utility 49 E Manual File Handling Select Option f Importa file received from the Service Bureau Enter the full path to the file TT ech lssues 522041 233048 511 C Create a file to send to the Service Bureau Select File Enter the directory where you want the file moved lc emp Procezz Close Figure 53 Payroll Processing Manual File Handling 5 Payroll Inquiry Report Manager The Report Manager has many different reports organized into several categories Each report has specific information that is prepared based on the date rage and criteria set by you to make the report as informative and useful as possible The Report Manager window is divided into two sections on the screen for the categories and the reports Figure 54 Select Category There are eighteen default categories in CyberPay but custom categories can be created for your use Once a category is selected all of the reports in that category will display at the right in the Select Report Title window Select Report Title From the list of reports for the chosen category select t
64. tab of Employee Setup Override A per Unit pay amount can be used to override the amount in the Wage field Total This is the gross pay total for the selected pay type based on the number of Units multiplied by the Wage or Override amount Ck lf an employee s pay is to be separated onto more then one check enter the number for the check that the selected pay type will be calculated on Example An employee s Hourly and Overtime pay can go on the first check enter 1 and a Bonus pay can go on a second check enter 2 Manual Check Num lf the employee has a pay amount that is being entered into the system but should not create a live check because they have already received the pay then enter a check number in this field All pay lines entered for the employee that have the same Ck number as the line with the Manual Check Num will be included on the manual check If the employee is also to receive some pay on a live check make certain to enter a different Ck number for those pay lines Location Department Division Title Classification To allocate the amount of the pay line select the required item from the drop list If this field is left blank the employee s default allocation will be used 38 User 1 and User 2 These fields are user defined for tracking or reference Enter numbers in these fields Data input can be summarized on the Expense Distribution in Report Manager Example Sales compared to expenses
65. ter Click the shortcut on the desktop to open the program PNS ya CyberPay PC Remote 6 05 Installation Select Directories Please select the directory where the CyberPay PL Remote 6 05 Application i to be installed LA Program Files CyberPay PC Remote Browse Please select the directory where the CyberPay PC Remote 6 05 data files are to be installed C CyberPay PC RemoteD ata Browse Current Free Disk Space 4604640 k Free Disk Space After Install 4641873 k Figure 1 Installation Screen Select Directories Company Setup After configuring the communications the company must be created in the system prior to transferring the update files down from the bureau server From the program main menu choose System Setup on the left menu then Company Information on the right menu In the Company Setup screen click the New button at the bottom This will open the Prepare a New Company Directory screen Figure 2 Enter the name of the company they will be processing payrolls for Enter the 4 digit company code for the data base Enter the 4 digit location code Then click the create button Sl Prepare a New Company Directory E Company Hame ABC Sample Company 4 Character Company Code E LE 4 Character Directory Code AB LE Create Close Figure 2 Create a New Company 0 NOTE Do not try to change to the new company until after the first update file is transferred down to the remote Initial Update F
66. ter 0 for Salary Employees BirthDate Phone Example Spreadsheet Layout The italic items in the first row are the column headers described above The bottom row contains the first data record SSNum EmployeelD FirstName MiddleName LastName HomeAddress1 HomeAddress2 135132132 Bob Smith 123 First Street PO Box 345 city state Country ZipCode EEOClass Location Department Gender Somecity IN 25252 11 Default Location Default Department M HireDate TmpID DeductlID1 DeductID2 DeductAmt1 DeductAmt2 FIT FilingStatus SIT FilingStatus 8 26 1998 26 0 0 0 0 5 10 FITExemptions SITExemptions Salary HourlyWage Birthdate Phone 2 2 25 000 0 111711976 2195551213 Other Formats e Standard Text File Import e PayChoice Employee Import Custom import not supported e CBS Employee Master File Custom import not supported e CBS Employee DD Info Custom import not supported e PennSoft Employee Import Custom import not supported Employee List After setting up the employee s with the templates some settings will still need to be individualized for each of the employees On the left side of the Employee Information screen Figure 12 is a list of the employees in the company By default the list only shows active employees To see both the active and inactive employees uncheck the Hide Inactive EE box at the bottom of the screen The list of employees will be in order based on what has been set for the company To change the sort orde
67. this date Available After This is the date that the accrual amount is available for use by the employee In the case that this date is later then the Effective Date there will be hours accrued that are not usable until this date Next Accrual Date and Next Reset Date These date are the when the accruals are scheduled to next accrue an amount or conduct the annual reset Once these dates are reached they are automatically advanced to the next date based on the frequency The reset date is based on other dates in the system an can not be changed here but the next accrual date can be change by checking the Override check box and entering the new date Anniversary Tab The Anniversary tab Figure 29 displays the levels for the accrual on what date the employee will reach the level and what the values will be automatically changed too These values cannot be change here If the items here are not correct they need to be changed in Company Setup Setup 2 AMNIVersary Amoun Anniversary Total Hours After Anniversary Type Occurs Frequency Amount Per Tear 1 36 Es Effective Date 0570472001 Monthly 6 6667 al E 120 Es Effective Date 0504 2008 Monthly 10 120 Figure 29 Employee Information Time Off Anniversary 31 Jobs There is no limit on the number of jobs that can be created for the company Click the new button to add a new job On this tab enter the name or description for the job Jobs are required f
68. to another pay types defined in company setup Deduct 1 2 Optional and Fixed Amounts 1 amp 2 Click on the combo box if you want to add deductions to the new employee that are not already included the template selected for the employee NOTE Only deductions that are not set up in the selected template Exemptions The first Exemption field represents the federal exemption allowance to be withheld as noted on the employees W 4 The second Exemption field represents the state amount NOTE The state tax must be defined in the Employee Template Taxes Tab to allow for selection here Data Sheet Button Click this button to toggle between datasheet and form view The datasheet view allows you to see many employee records at once Create and Close buttons If you enter data to create a new employee and click on the Close button prior to clicking the Create or exit CyberPay the data entered for the new employees will remain in this form as it was entered until you later hit the Delete or Create buttons If you click the Create button you will get a confirmation screen prior to committing process of adding the new employee s CyberPay 1 x m 7 Are ou sure you want bo create new employees x mon e Figure 9 Create New Employees Confirmation Import button There a few formats that can be used to import employee data from external export files to simply the creation of new employees in CyberPay However all

Download Pdf Manuals

Related Search

Related Contents

City Brochure  Grip-Rite GRFRPUCB Use and Care Manual  Philips BS4B1927B  取扱説明書 セクターテールランプキット ご使用前に必ずご確認ください  MANUAL DE INSTRUCCIONES Modelo 407445 Higro  Installation Manual - 6030-900 Rev D ProxPro Plus Wiegand  Gemini User`s Manual - J  High-speed, High-precision Digital Micrometer LS  Audiovox FR-100 User's Manual    

Copyright © All rights reserved. Failed to retrieve file