Emergency Notification System User Manual
Contents
1. Forgot your 10 Password 70 Forgot your password Remember me Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 3 Menu Structure Link Campus Help Center Central Time GMT 6 Setup User Profile 41168 welcome e Student Listing ANNOUNCEMENT e List Page Home Student Listing List Page Tem plate Library Announcement Logout 5 Template Libra ry Home Connors State College e Announcement Emerzency Guick e User Guide Links Se Help 9e Student Listing Tabs The Student Listing is used for managing students e Home e Student Listing List Page The List Page is used for managing List Page student lists Template Libra ry Template Library The Template Library is used for Announcement creating and storing templates for Logout email messages Announcement The Announcement tab is for setting up email voice and text broadcast messages 1 User Guide z Campus Announcement User Guide Help Click for general help throughout the website Privacy Policy Copyright amp 2011 BLI Messaging Incorporated Links e Student Listing Table of all student data e List Page Table of all user created lists Template Library Table of all user created templates e Announcement Announcements list and Emergency QuickLaunch button e User Guide Link does not work C2. Kin CONNORS STATE COLLEGE Building Futures One At A Time Since 1908 Emergency Notification System User Manual Table of Contents Eze Mi o 3 Her 3 MENUS UCU T m 4 4 lr cm 4 Rc 4 80 5 UIUC Vo aT T Emm 6 lt OO CO DO LED 7 POET CANON COU NE IR 12 Using Templates for Notification Creation cccccccssccccesseccccesecccceeseccceuececeeeceesausecessuseceeseeeccessusecessegeceseeeeeeetsesecetsunecesseeas 16 Pre Defined Canned 5 is mote NAR Ix eM MM MM stt sutt MM SIMI MEME II M IM DS 23 Examples of Notification 5 24 NS Sy 25 5 IT Systems Emergency Notification System Page 2 System Overview Location http portal campusannouncement com NOUNCEMENT 4 Ques Sign in Username
3. 1 Maximum 160 characters a text Select List s select all List Name Connors State College Default L 2011 Default List Employees Default List Students Default List EMT WARNERLABS PORTLABS NSULABS Privacy Policy Copyright 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 6 Notification Creation BEGIN PROCEDURE Visit http portal campusannouncement com 4 coe ANNOUNCEMENT Sign in Username Forgot your ID Password Forgot your password _ Remember me E 141441 Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 7 Provide your Username and Password Select the Submit button when ready j CAMPUS Help Center Central Time GMT 6 Setup User Profile 41168 welcome EA ANNOUNCEMENT Home Student Listing List Page Template Library Announcement Logout Home Connors State College Emergency GuickL aunch Links Student Listing The Student Listing is used for managing students List Page The List Page is used for managing student lists Template Library The Template Library is used for creating and storing templates for email messages Announcement The Announcement tab is for setting up email voice and text broadcast messages User Guide Campus Announcement User Guide Help Click for general help th
4. Template Library Last Used Create HTML Using Editor Announce ment Logout Connors State College Last Modified 8 31 2011 10 51 59 AM 8 31 2011 10 58 25 AM 8 31 2011 10 58 17 AM 8 31 2011 10 58 08 AM 8 31 2011 10 57 54 AM Rename Dr Ronald Ramming Ronald Ramming Dr Ronald Ramming Dr Ronald Ramming Dr Ronald Ramming CSC IT Systems Emergency Notification System Page 16 Select the template you wish to use e g FORMAT Violent Crime or Suspect at Large by clicking on the associated Template ID Number CAMPUS Help Center Central Time GMT 6 User Profile 41169 welcome ANNOUNCEMENT Home gt Template Library gt Html Design Connors State College HTML Design Update Template Images File Link Body Background Color iE Source 4 Bi 5 Be gt 8 Br EB su ee lt SUBJECT gt ALERT Violent Crime Suspect at Large lt BODY gt ALERT CAMPUS DATE TIME INCIDENT has occured at LOCATION Seek safety Suspect is described as DESCRIPTION Call 911 Watch for updates Replace bracket items with data pertaining to the alert notification Privacy Policy Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 17 Copy t
5. Watch for updates After ALERT GSC Warner Campus 09 01 11 11 12 AM Shooting has occuned at Education Building Seek safety Suspect is described as white male 205 8 black hair blue shirt blue jeans Call 811 Watch for updates Complete procedure as outlined in Notification Creation procedure instructions NOTE Pay close attention to the numbers directly above the Content area These numbers show how many text messages your message will take to send as an SMS to cell phones Example from Before above showing 151 160 characters used in 1 message Content Voice SMS Email Desktop Alert 757 767 Maximum 150 characters in a text message Example from After above showing 62 150 characters used in 2 messages with more detailed information Actually it translates to 212 300 characters used in 2 messages Content Voice SMS Email Desktop Alert 62150 2 Maximum 160 characters in a text message END PROCEDURE CSC IT Systems Emergency Notification System Page 22 Pre Defined Canned Messages Test Message SUBJECT TEST CSC Campus Alert System BODY gt TEST CAMPUS DATE TIME This is a test of the Connors State College Campus Alert System Replace bracket items with data pertaining to the alert notification Campus Alert Message SUBJECT ALERT INCIDENT BODY ALERT CAMPUS DATE TIME ANNOUNCEMENT include type of incident specific location and any spec
6. Connors State College Default L 2011 Default List Employees Default List Students Default List 201168 201186 EMT CSC IT Systems Emergency Notification System Page 10 Type the message Subject and Content in the appropriate boxes NOTE A maximum of 160 characters are allowed in a text message Select the Lists that you wish your messages to be delivered to You may select from the following e Connors State College Default List All employees and students belong to this list e Employees Default List All employees e Students Default List All students 201165 Current semester students Numbers will change i e 201225 201245 and 201265 20116e Current semester employees Numbers will change i e 201225 201245 and 201265 e EMT Emergency Management Team WARNERLABS Warner Campus lab and library computers For Desktop Alerts only e PORTLABS All Port Campus lab and library computers For Desktop Alerts only NSULABS All NSU Campus lab and library computers For Desktop Alerts only NOTE For normal notifications please use the 20116s and 20116e lists or comparable as new semesters approach as these are current for the given semester Using the full Employees and or Students list can bring in older semester students that may no longer attend the institution These lists contain every student for every semester we have on record Select the Su
7. Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 20 Remove both items signifying content type i e lt SUBJECT and BODY gt Help Center Central Time GMT 6 User Profile 41169 welcome NOUNCEMENT Home Student Listing List Page Template Library Announcement Logout Home Emergency QuickLaunch Connors State College Emergency QuickLaunch Message Type Message Alert Subject ALERT Vialent Crime Suspect at Large Content Voice 5M5 Email Desktop Alert 157 767 Maximum 160 characters a text message ALERT CAMPUS DATE TIME INCIDENT has occured at LOCATION Seek safety Suspect is described as DESCRIPTION Call 944 Watch for updates Select List s All List Name Connors State College Default L 2011 Default List Employees Default List Students Default List EMT WARNERLABS PORTLABS F3 E E ES SI HSULABS Privacy Policy Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 21 Insert data into bracketed items to provide specific information for alert Before ALERT CAMPUS DATE TIME IRCIDENT occured at LOCATION Seek safety Suspect is described as DESCRIPTION Call 811
8. LOCATION Seek safety Suspect is described as DESCRIPTION Call 911 Watch for updates Select List s SelectAl List Name Connors State College Default L 2011 Default List Employees Default List Students Default List EMT WARNERLABS PORTLABS NSULABS Fx E ES 0 ES SE LESE amp Privacy Policy Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 19 Cut the text following the SUBJECT tag and paste it into the Subject box above ANNOUNCEMENT Campus Help Center Central Time GMT 6 User Profile 41169 welcome Student Listing List Page Template Library Announcement Logout gt Emergency QuickLaunch Connors State College Emergency QuickLaunch Message Chex Message Desktop Alert Subject ALERT Violent Crime Suspect at Large Content Voice 5M 5 Email Desktop Alert 27 750 2 Maximum 460 characters a text message SUBJECT lt BODY gt ALERT CAMPUS DATE TIME INCIDENT has occured at LOCATION Seek safety Suspect is described as DESCRIPTION Call 911 Watch for updates Select List s All List Name Connors State College Default L E 2011 Default List Emplayees Default List Students Default List EMT F WARNERLABS PORTLABS NSULABS Privacy Policy
9. 116 0000000000 17891 BRAD CHAMBERS 99482595 Students on brad chambers connorsstate edu 20116 0000000000 17890 MICHAEL MILLER 99233313 Students og mlilo connorsstate edu 20116 0000000000 17889 AMBER ANDERSON 99221731 Students ae 8 amber s anderson connorsstate edu 20116 0000000000 17888 SEAN RAGSDALE 99208483 Students zelus seanvr connorsstate edu 20116 0000000000 17887 MICHAEL WILEY 99079290 Students Den mewiley connorsstate edu 20116 0000000000 Fl nner sens lommoren lentes 000 ae PR ansar nnnnnnnnan 22 4 Page 1 0127 Previous 12345 Next GoTo Privacy Policy Copyright 2011 BLI Messaging Incorporated Template Library View template data and information e Create upload templates Help Center Central Time GMT 6 User Profile 41169 welcome Connors State College ANNOUNCEMENT 4 cone Student Listing Home gt Template Library Create HTML Using Editor Template Library 9 Please Enter Template ID or File Name Template ID File Name File Type Upload Date Last Used Last Modified Owner 3 43 TT Dr Ronald 27236 EXAMPLE Alert Messages html HTML 8 31 2011 10 43 12 AM 8 31 2011 10 51 59 AM Ramming mc FORMAT Violent Crime or 29 Dr Ronald 27234 mE HTML 8 31 2011 10 37 31 AM 8 31 2011 10 58 25 AM Ramming 27233 FORMAT Haxardous Materials 8 31 2011 10 35 44 AM 8 31 2011 10 58 17 Am 07 Ronald Warn
10. User Guide Campus Announcement User Guide Help Click for general help throughout the website Privacy Policy Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 13 Select the Announcement tab cm Help Center Central Time GMT 6 Setup User Profile 41168 welcome Announcement Student Listing List Page Tem plate Library Home Announcement Connors State College Announcement List Report Center Emergency QuickLaunch Date Time TEST EMERGENCY MESSAGE 8 30 2011 2 43 PM TEST EMERGENCY MESSAGE 8 30 2011 2 42 PM TEST EMERGENCY MESSAGE 8 30 2011 1 40 PM TEST EMERGENCY MESSAGE 8 30 2011 12 43 PM CSC NOTICE 8 2011 11 15 PM CSC NOTICE 8 2011 10 31 PM TEST EMERGENCY MESSAGE 7 25 2011 3 22 PM TEST EMERGENCY MESSAGE 7 21 2011 9 50 TEST EMERGENCY MESSAGE 1121 2011 8 42 AM TEST EMERGENCY MESSAGE 7421 2011 9 22 TEST EMERGENCY MESSAGE 7 21 2011 0 32 AM CSC TEST MESSAGE 7 20 2011 11 31 PM 1 TEST MESSAGE 7 20 2011 11 24 PM 1 Privacy Policy Copyright 2011 BU Messaging Incorporated For general reporting you may select from the Announcement List on this page CSC IT Systems Emergency Notification System Page 14 For more detailed reporting select the Report Center button CAMPUS Help Center Central Time GMT 6 Setup User Profile 41168 welcome ANNOUNCEMENT Student Listing Lis
11. ate the campus Watch for updates CSC IT Systems Emergency Notification System Page 24 Glossary Announcement See past announcements as well as create new announcements on this screen BLI Messaging Inc Corporation who owns Campus Announcement Campus Announcement This is the name of CSC s emergency notification system Emergency QuickLaunch Screen to compose an emergency notification message Select this button in order to quickly create an emergency notification message Help Location of Messaging technical support contact information e CampusAnnouncement com A Division of Messaging Inc 125 Whipple Street 3 Floor Providence RI 02908 e Fax 1 888 329 1863 e Phone 1 866 422 7242 e E mail Info CampusAnnouncement com Links These are useful links when using the Campus Announcement system e General Website http campusannouncement com e Login Website http portal campusannouncement com e FAQ Webpage http campusannouncement com notification system FAQ asp List Page Detailed listing of all user created lists Also this is the location for creating new lists Student Listing Detailed listing of all user data sortable searchable etc Template Library Detailed listing of all user created templates Also this is the location of pre defined canned messages for copying into or creating a new message User Guide User guide for the Campus Announcement system No data exis
12. bmit button when ready You will see a pop up box that says This announcement will be sent to all the selected list s Ok to proceed Select the OK button to proceed You should see another pop up box that says Launch was Successful Select the OK button to proceed END PROCEDURE NOTE Please see the Notification Reporting Procedure to view successes failures of any sent messages CSC IT Systems Emergency Notification System Page 11 Notification Reporting BEGIN PROCEDURE Visit http portal campusannouncement com Guns NOUNCEMENT Sign in Username Forgot your 102 Password Forgot your men Remember me Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 12 Provide your Username and Password Select the Submit button when ready CAMPUS Help Center Central Time GMT 6 Setup User Profile 41168 welcome ANNOUNCEMENT Home Student Listing List Page Template Library Announcement Logout Home Connors State College Emergency GuickLaunch Links m Student Listing The Student Listing is used for managing students List Page The List Page is used for managing student lists Template Library The Template Library is used for creating and storing templates for email messages Announcement The Announcement tab is for setting up email voice and text broadcast messages
13. he text from the text box CAMPUS Help Center Central Time tGMT 6 User Profile 41168 welcome ANNOUNCEMENT Student Listing List Page Template Library Announcement Logout Home gt Template Library Html Design Connors State College F yy Update Template HTML Design Images nage i E Souce l 4 rir B NA Tic Br EB zm iB Z x a ilis Are E GG L MEN File Link Body Background Color Change Color E Replace bracket items with data pertamimng to the alert notification Privacy Policy Copyright 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 18 Select the Announcement tab then the Emergency QuickLaunch button to create a notification Once here paste the copied text into the content area Campus Help Center Central Time GMT 6 User Profile 41169 welcome ANNOUNCEMENT Student Listing List Page Template Library Announcement Logout Home Emergency QuickLaunch Connors State College Emergency QuickLaunch ETT Message Type Message email F Destop Alert Subject Content Voice SM5 Email Desktop Alert 20 150 2 Maximum 160 characters a text message lt SUBJECT gt ALERT Violent Crime Suspect at Large BOD Y 7 ALERT CAMPUS DATE TIME IRCIDENT has occured at
14. ial instructions Watch for updates Replace bracket items with data pertaining to the alert notification Hazardous Materials Warning SUBJECT ALERT Hazardous Materials BODY ALERT CAMPUS DATE TIME Hazardous materials incident in LOCATION Take shelter w windows closed Turn off independent A C and or heat Call 911 for any health issues Watch for updates Replace bracket items with data pertaining to the alert notification Violent Crime or Suspect at Large SUBJECT ALERT Violent Crime Suspect at Large BODY ALERT CAMPUS DATE TIME INCIDENT has occurred at LOCATION Seek safety Suspect is described as DESCRIPTION Call 911 Watch for updates Replace bracket items with data pertaining to the alert notification CSC IT Systems Emergency Notification System Page 23 Examples of Notification Messages Gunman Active Shooter Warning Subject ALERT Gunman Active Shooter Content ALERT Warner Campus 07 28 2011 2 28 27 PM Active shooter Person with gun on Warner Campus Leave area or seek safety Watch for updates Tornado Warning Subject ALERT Tornado Content ALERT Three Rivers Northeast Port Campus 07 28 2011 2 28 27 PM Tornado take shelter underground or in building interior Watch for updates Bomb Threat Subject ALERT Bomb Threat Content ALERT Warner Campus 07 28 2011 2 28 27 PM Bomb threat on Warner Campus Please calmly and orderly evacu
15. ing html Ramming 3 33 Ronald 27232 FORMAT Test Message html HTML 8 31 2011 10 33 26 AM 8 31 2011 10 58 08 AM Ramming 3 FORMAT Campus Alert re Dr Ronald 27230 Message html HTML 8 31 2011 10 23 34 AM 8 31 2011 10 57 54 AM Ramming Privacy Policy Copyright 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System List Page e View list data and membership e Create lists Help Center Central Time GMT 6 Setup User Profile 41168 welcome ANNOUNCEMENT 4 cows List Page Announcement Home Student Listing Template Library Logout Home gt List Connors State College List 9 Delete List Please Enter List Name List Hame Last Update Address QTY Phone QTY FriendlylD Description Connors State College Default 5 30 2011 9 20 01 2684 6611 1000 Connors State College Default List 7 2011 Default List 6 30 2011 9 20 33 1001 2011 Default List Employees Defaultt List 7 5 2011 8 52 51 275 712 1002 Employees Default List 7 Students Default List 7 5 2011 8 53 04 2409 5899 1003 Students Default List EMT 8 1 2011 8 50 53 7 20 1908 Emergency Management Team WARNERLABS 8 30 2011 12 38 27 PM 1 2 8881 Computer Labs and Libraries PORTLABS 8 30 2011 12 39 01 PM 1 2 8882 Port Campus Labs 7 NSULABS 8 30 2011 12 39 42 PM 1 2 8883 NSU Campus Labs Privacy Policy Copyright 2011 BLI Messagi
16. ng Incorporated Announcement e View past announcements e View reports Help Center Central Time GMT 6 User Profile 41169 welcome ANNOUNCEMENT 4 cor Student Listing List Page Tem plate Library Announcement Home gt Announcement Connors State College Announcement List Report Center Emergency QuickLaunch Name Date Time Jobs QTY d TEST EMERGENCY MESSAGE 8 30 2011 2 43 PM 1 TEST EMERGENCY MESSAGE 8 30 2011 2 42 PM 1 TEST EMERGENCY MESSAGE 8 30 2011 1 40 PM 1 TEST EMERGENCY MESSAGE 8 30 2011 12 43 PM 1 CSC NOTICE 8 1 2011 11 15 PM 1 CSC NOTICE 8 1 2011 10 31 PM 1 5 TEST EMERGENCY MESSAGE 7 26 2011 3 22 PM 3 TEST EMERGENCY MESSAGE 7 21 2011 9 50 AM E TEST EMERGENCY MESSAGE 7 21 2011 9 42 AM 1 TEST EMERGENCY MESSAGE 7 21 2011 9 22 AM 1 TEST EMERGENCY MESSAGE 7 21 2011 8 32 AM 1 hr CSC TEST MESSAGE 7 20 2011 11 31 PM 1 TEST MESSAGE 7 20 2011 11 24 PM 1 Privacy Policy Copyright 2011 Messaging Incorporated Page 5 Emergency QuickLaunch Compose emergency notifications on the QuickLaunch screen DT s Help Center Central Time GMT 6 User Profile 41169 welcome Student Listing List Page Template Library 7 Logout Home Emergency QuickLaunch Connors State College Emergency QuickLaunch Message Type text Message Desktop Alert Subject Content Voice 5M5 Email Desktop Alert 0 760
17. ontacted BLI Messaging They are working on the issue Help Messaging support contact information e Main page seen after login e Student Listing Table of all student data e List Page Table of all user created lists Template Library Table of all user created templates Announcement Announcements list and Emergency QuickLaunch button Logout Logout of system Buttons Emergency QuickLaunch Compose and send emergency notifications CSC IT Systems Emergency Notification System Page 4 Four Primary Tabs Links Student Listing e View detailed user information e Sort user information e View user list membership 4 gens ANNOUNCEMENT Help Center Central Time GMT 6 User Profile 41169 welcome Student Listing List Page Tem plate Library Announcement Logout Home gt Students Connors State College Students List udent Del dent s gement Edit Columns Delete all C Please Enter Student Name Class Or Other Additional Columns College Diii Primary ID First Name LastName Student Class ty Email Semester CellPhone CellPhoneTe e Phonet 5 7 17894 Lacey MATTHEWS 99923890 Students 000 0 laceyjmQconnorsstate edu 20116 0000000000 17893 AUSTIN MASON 99921388 Students awmason connorsstate edu 20116 0000000000 17892 NATASHA ASLING 99666357 Students a natasha asling connorsstate edu 20
18. roughout the website Privacy Policy Copyright amp 2011 BLI Messaging Incorporated CSC IT Systems Emergency Notification System Page 8 Select Emergency QuickLaunch button j CAMPUS Help Center Central Time GMT 6 Setup User Profile 41168 welcome ANNOUNCEMENT Student Listing List Page Tem plate Library Announcement Logout Home gt Emergency QuickLaunch Connors State College Emergency QuickLaunch Message Type Trext Message Email Desktop AJert Subject Content Voice SMS Email Desktop Alert 0 160 1 Maximum 160 characters in a text message Select List s select List Name Connors State College Default L 2011 Default List Employees Default List Students Default List 201168 20116e EMT CSC IT Systems Emergency Notification System Page 9 Select the message types you wish to send Voice Text Message Email and Desktop Alert ANNOUNCEMENT 4 CAMPUS Help Center Central Time GMT 6 Setup User Profile 41168 welcome Home Student Listing List Page Template Library Announcement Logout Home gt Emergency QuickLaunch Connors State College Emergency QuickLaunch Message Type text Message Desktop Alert Subject Content Voice 5 5 Email Desktop Alert 0 160 1 Maximum 160 characters in a text message Select List s Select Al List Name
19. t Page Template Library Announcement Home gt Main Report Connors State College Select Job Type Main Report Privacy Policy Copyright 2011 BU Messaging Incorporated Using the Select Job Type drop down box select the type of message for which you would like to view a report Voice Text Message Email and Desktop Alert On the next screen you may view message statistics for the given delivery method You may also select any of the statistics for more detailed information graphs downloadable data etc END PROCEDURE CSC IT Systems Emergency Notification System Page 15 Using Templates for Notification Creation BEGIN PROCEDURE Visit the Template Library tab link ANNOUNCEMENT com Help Center Central User Profile 41169 welcome Home Template Library Template Library Please Enter Template ID or File Name pee ID 27236 6 22233 7 27230 File EXAMPLE Alert M FORMAT Violent Crime or Suspect at Lange html FORMAT Haxardous Materials Warning html FORMAT Test Message html FORMAT Campus Alert Message html Privacy Policy Copyright amp 2011 BLI Messaging Incorporated Student Listing HTML HTML HTML HTML File Type meu Date 8 31 2011 10 43 12 AM 8 31 2011 10 37 31 AM 5 31 2011 10 35 44 AM 8 31 2011 10 33 26 AM 8 31 2011 10 23 34 AM List Page
20. ts here yet but Messaging indicated this 15 in process CSC IT Systems Emergency Notification System Page 25
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