Phonemanager 3 Manual - pei tel Communications GmbH
Contents
1. Application Note 1305 Page 44 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety Read phone book once Check this option in order to copy already existing entries in the phone book of the new phone into the address book of the Phonemanager 3 Uncheck this option if you do not wish to import these entries Application Note 1305 Page 45 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 2 2 Editing a Phone Select a phone from the Phone List to edit its properties and settings Depending on the version of the PTCarPhone software the following tabs will be available in the Work Window Phone Book Phone Settings _ m Phone Book and m Phone Settings 5 2 3 Deleting a Phone By pushing the Delete button or the Delete key the selected phone is removed from the Phone List A confirmation dialog prevents accidental removals Application Note 1305 Page 46 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 2 4 Phone Groups To improve the overview and to simplify their processing phones may be organized within phone groups 5 2 4 1 Creating a New Phone Group A new phone group is always created as an immediate subgroup of the top level group Phones A new group can only be created when this top level group is selected Push New Group within the Phone List to open the dialog asking for the name of the new group New Phone New2. Action Panel Phone List Address Book Application Note 1305 Page 16 Phonemanager 3 Manual 1 1 3 pei tel pel innovation safety 3 3 License Deactivation Prior to uninstalling or deleting your Phonemanager 3 installation or the host system make sure to deactivate the used license key via the menu entry gt Disable Computer This enables you to re use your purchased license key for instance for a Phonemanager 3 installation on another computer About Phonemanager 3 User Manual Disable Computer Application Note 1305 Page 17 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 Available Menu Actions 4 1 Title Bar 3 Phonemanager 3 The title bar provides all generic window handling functions such as moving maximizing minimizing and closing the window 4 2 Menu Bar Fie Settings e Import e Export e Save Database e Restore Database e Quit E Settings e Language English Deutsch e FTP Settings e About Phonemanager 3 e User Manual e Licensing see 3 1 License Activation Only available as long as no valid license key has been supplied e Disable Computer see 3 3 License Deactivation Only available after a valid license key has been supplied Application Note 1305 Page 18 Phonemanager 3 Manual 1 1 pei tel eople innovation safety 4 3 File The File menu provides access to functions for exporting importing and saving the Ph
3. Menu ACUONS siicicccisonicsdiewctecendsnessndismascentanscdeduwndsesstuneweetwaaddantannsctdeuwiecesianscaneassius 18 Mer 18 FZ ME kn 18 Tv 19 ER O cect accectee ecectetceeectesceecect cee ctctcccectet cece ctet cece tee eee ctet eee ceetoecectet ececeet eae ceet ceenc 19 SED te OM seeceteueseceteueseceteueseceteueseceteueseceteueseceeaueteueteuetecetaueseureeuececeteuecereteuececeteuececetenes 22 4 3 3 Backing up NENNE 24 4 3 4 Restoring the Datenbase ssssssesnsssnurnrnnnurnsnnnurnsnnnurnnnnnurnnnnrurnnnnnunnnnnnunnnunnunnnnnnnnnnnnnnnnn 24 TN 25 PE g EES EE EE E E E 25 Application Note 1305 Page 2 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 4 2 FTP MN dre 26 ED Aae S BOON SE ME EN EE see accccsccacesceese eens cence 28 EE G tact ate et arene ce ete a le cate etic tee cect E E aeee eee cent eeoeuees 29 ETO NN 33 AO eo 6 PINO EEE EE 34 io TON E E E E E E E E E ET 35 5 Using the Phonemanager 3 scicavenesiviccsccscecnarctackassusucsentacdeccescatsesnrssecausiesadssusisccasacssevesnaciuel 37 STAO eee 37 De Led Creating a New COMA CU icorrrrreri ee esccnceczcecrccersucrecezeuerecezcezesezseenssarauaniess eerie 37 5 1 2 Editing a Contact EE EE ME 38 5 1 3 Deleting a Contact earnvrnennavrnennannvennannvennannvennannvennannvennannvennannvrnnannvennannurnvannvrnuannunueneanne 38 5 1 4 Contact E 10 1 EE 39 5 1 5 Searching for Contacts and Contact GroupS rarnrrarnrnnnarnrnnnnrnnnnnnrnnnnnnr
4. Group Search New Phone Group Refresh Phones a Phones Pushing OK creates the new group within the database Pushing Cancel terminates the process Application Note 1305 Page 47 Phonemanager 3 Manual 1 1 3 pel tel eople innovation safety 5 2 4 2 Editing a Phone Group When a phone group is selected the work window on the right hand side will switch to the group display It will list all phones of the group The action button Edit Group allows you to change the name of the group 5 2 4 3 Deleting a Phone Group By pushing the Delete button or the Delete key the selected phone group is removed from the phone list A confirmation dialog prevents accidental removals 5 2 5 Searching for Phones and Phone Groups After pushing Search a search field is displayed The search covers the names numbers and groups of phones It is not case sensitive Pushing the button hides the search field Application Note 1305 Page 48 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 3 Phone Book Upon the selecting of a phone the work window on the right hand side will display the Phone Book tab Here the individual phone book settings of the selected phone may be configured The tab Phone Settings allows the editing of the name and the phone number of the phone as well as the configuration of the operation mode see 5 4 2 Configuring the Operation Mode Also a software update may be initia
5. already organized your phones into groups you can select such a group to create a new phone entry immediately as a member of this group Name B ET 2572 Phone Number 49 Online Password Repeat Online Password Mobile Data Network Frovider Templates Use settings from FTLarPhone Provider Number Provider APN User Name if specitied Password if specified Read phone book once Application Note 1305 Page 41 Phonemanager 3 Manual 1 1 pei tel people innovation safety Name Enter a name to identify the new phone Hint Use expressive names to identify phones You may for instance use the license plate number of the vehicle the phone belongs to This ensures a good overview over the managed phones Phone Number Enter the phone number of the phone to be associated with this Phonemanager 3 Country Code Phone Number without country exit code Password Enter the PTCarPhone s online password into the Online Password field Application Note 1305 Page 42 Phonemanager 3 Manual 1 1 pei tel people innovation safety Changing the online password The default online password on the PTCarPhone is Peitel As of firmware version 3 09 12 3 10 12 GPS the default online password of the PTCarPhone is composed of the last six digits of the IMEI number The IMEI number can be located on the label on top of the PTCarPhone For security reasons we strongly recommend t
6. an export folder and provide a meaningful name in the following file dialog The Phonemanager 3 will then store all phone book entries to a phone book file pm3pb 5 3 8 Importing All Phone Book Entries This function enables the easy import of a previously exported phone book file which contains phone book entries including all associated settings such as their speed dial and visibility configurations In order to import a phone book file select the target phone from the Phone List Select Import Entries in the action panel at the top of the work window Choose the phone book file pm3pb in the provided file dialog and confirm your selection by pushing Open The Phonemanager 3 will then import all phone book entries and their associated settings to the active phone book Application Note 1305 Page 52 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 5 4 Phone Settings The tab Phone Settings allows the specification of the name and the number of a phone as well as the configuration of its delay timer and operation mode It can also be used to initiate an update of the phone software All other grayed out fields contain read only information about the selected phone General Name Delay Timer Phone Number Operation Mode B a Operation mode 1 z IMEI PTCarPhone Software Version 3 10 9b Last Update dd mm yyyy hh mmi ss Number of Phone Book Entries 25 Mobile Data Network Provi
7. database file PhonemanagerDB sdf The availability and integrity of this file must be ensured constantly A regular backup of this vital resource is strongly recommended Phonemanager 3 provides an appropriate backup function For the backup of the database select File gt Save Database from the Phonemanager 3 menu In the provided dialog specify the location to save the database and confirm the action by pushing the Save button 4 3 4 Restoring the Datenbase Select File gt Restore Database from the Phonemanager 3 menu to restore a database backup In the following dialog choose the backup file to restore and confirm your choice by pushing the Open button After the restoration of the selected database the Phonemanager 3 will automatically restart Application Note 1305 Page 24 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 4 Settings The Settings menu allows you to change the language used by your Phonemanager 3 installation and to configure the connection settings for accessing the FTP server 4 4 1 Language This menu option allows you to change the language of your Phonemanager 3 installation The Phonemanager 3 will automatically restart after changing the language Application Note 1305 Page 25 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 4 2 FTP Settings FTP Settings FT P Contiguration Passive FTP Active FTP r Address max 15 characte
8. top level group Contacts A new group can only be created when this top level group is selected Push New Group within the Address Book to open the dialog asking for the name of the new group New Contact Group New Contact New Group Pushing OK creates the new group within the database Pushing Cancel terminates the process 5 1 4 2 Editing Contact Groups When a contact group is selected the work window on the right hand side will switch to the group display It will list all contacts of the group The action button Edit Group allows you to change the name of the group Application Note 1305 Page 39 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 1 4 3 Deleting a Contact Group By pushing the Delete button or the Delete key the selected contact group is removed from the address book A confirmation dialog prevents accidental removals 5 1 5 Searching for Contacts and Contact Groups After pushing Search a search field is displayed The search covers both contacts and contact groups It is not case sensitive Pushing the button hides the search field Application Note 1305 Page 40 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 2 Phones The Phone List of the main window enumerates all phones managed by this Phonemanager 3 5 2 1 Creating a New Phone Use the button New Phone to associate a new phone with this Phonemanager 3 Hint If you have
9. 1 is selected Application Note 1305 Page 7 Phonemanager 3 Manual 1 1 pei tel eople innovation safety The Phone Number of the PTCarPhone is Changed New SIM Card If the phone number of a PTCarPhone system changes the phone must be re initialized in the Phonemanager 3 First export the complete phone book of the effected phone using the Phonemanager 3 see 5 3 7 Exporting All Phone Book Entries Then press the button Delete to remove the phone from the Phonemanager 3 Now replace the SIM card of the phone and use the button New Phone to re establish the association with the Phonemanager 3 Refer to the previous note if you are using a Multi SIM card Finally restore the exported phone book by importing it to the new phone record see 5 3 8 Importing All Phone Book Entries The Phonemanager 3 Does Not Work with My PTCarPhone Verify that all system requirements both of your computer and your PTCarPhone system are met see 1 1 System Requirements Application Note 1305 Page 8 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety Acronyms and Terminology This manual uses various acronyms and technical terminology which is explained in the following listing Acronym Term Definition keen File Format comma separated values l used by the Phonemanager 3 for the export of phone configurations pm3ab File Format l used by the Phonemanager 3 for the export and import of address b
10. Phonemanager 3 Manual AN1305 December 2013 pei tel Communications GmbH A member of peiker group www peitel de 3 pei tel people innovation safety Table of Contents Pour 4 ge Ten zie EE E M 5 TEMS OF svarer 6 Hints for Avoiding Common ErrOrs ararannnnanannnnnnnnnnnnnnnnnnvnvnnnnnnvnvnvnnnnvnvavsvnnnnvnvavnnnnvnvavnnnnnnvavsvnn 7 Using a Multi SIM Card in a PTCarPhone annunernrnnnurnnnnnnrnrnnvnrnnnnvnnnnnnnnennnnnnennnnnnnnsnnnnnnsnnrnnnsnnnnnnnnnnne 7 The Phone Book of a PTCarPhone Comprises SIM Contacts Only rvararnrvnrnrnrnnrnennnnrnennnnnnennnnrnennnnnne 7 The Phone Number of the PTCarPhone is Changed New SIM Card ararvarnrnrnnrnrnrnnrnrnnnnrnennnnrnensnnnne 8 The Phonemanager 3 Does Not Work with My PTCarPhone r arararvarnrnrnnrnrnnnnrnrnrnnrnennnnnnensnnrnensnnnne 8 Acronyms and Terminology sisiiisiviecenenccunvandawavevetedssucwintavauateievdnvasusvadsdanwivetieussatecacduaiuuessaraunis 9 1 General INTOMMAUION sosser EAn 10 BS SUTIN WR CIN CIN INC E E A ee ede nee See ae ee ee eee eee eee 10 1 2 Data Transmission between Computer and PHONG ararnrnnrnrnnnnvnrnnnnrnnnnnnrnnnsnnrnensnnrnnnnnnrnnnnnunnnne 10 Meo I E e 11 TR 11 Ea EE A A S E EE SR 12 7 InStalaton POET Harr 12 3 Running the Phonemanager 3 a anunvavannnnnnnnnnnnnnnnvnvnvnnnnvnvavnnnnnnvavnvnnnnvnvnvnnnnvnvavnnnnnnvavnvnnnnveve 15 Sel o 1 0 EE NER 15 AE EEE NER 16 Bis EICON D re AON ER NE EN NN 17 4 Avall bl
11. The Phonemanager 3 provides various export operations They allow the simple exchange of data between different Phonemanager 3 installations 4 3 2 1 Exporting the Adress Book to a File Select File gt Export from the Phonemanager 3 menu and choose Export Adressbook to File to export the complete address book Export Addressbook to File iris Export Phone Settings Save Database Restore Database Exit In the subsequent step specify the file pm3ab to save the addresses to and confirm the export by pushing the Save button All entries of the address book will then be stored to the specified file Application Note 1305 Page 22 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 3 2 2 Exporting the Phone Settings to a File Select File gt Export from the Phonemanager 3 menu and choose Export Phone Settings to export the settings of all listed phones Export Addressbook to File se Export Phone Settings Save Database Restore Database Exit The phone settings are saved to a CSV file csv which you specify subsequently Confirm the export by pushing the Save button The settings and configuration of all phones will then be stored to the specified CSV file csv Application Note 1305 Page 23 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 3 3 Backing up the Database Phonemanager 3 operations regularly rely on the access to the
12. annvennannvennannvennannuenee 55 Application Note 1305 Page 3 Phonemanager 3 Manual 1 1 3 pel tel eople innovation safety Document History Date Revision Author Remark Oktober 2013 RN CM Erstausgabe German Original November 2013 English Translation December 2013 RN CS Online password added Application Note 1305 Phonemanager 3 Manual 1 1 Page 4 3 pei tel people innovation safety Introduction The Phonemanager 3 is a database based Windows application to manage and update the phone books and other configuration settings of remote PTCarPhone systems It eliminates the time consuming repetitive configuration of the individual PTCarPhone systems of a fleet of vehicles The Phonemanager 3 is a valuable central tool for the simple and efficient management of complete sets of remote PTCarPhone systems The transmission of configuration updates to the individual PTCarPhones uses an FTP server as a relay The Phonemanager 3 places configuration files onto this server These are fetched automatically and processed by the targeted PTCarPhone systems approximately 3 minutes after turning on the ignition A PTCarPhone will delete its processed configuration file from the FTP server to signal the successful completion of the update to the Phonemanager 3 Phonemanager 3 PTCarPhone FTP Server Application Note 1305 Page 5 Phonemanager 3 Manual 1 1 pei tel people innovation sa
13. der Templates Use settings from PTCarPhone Provider Number Provider APN User Name If specified Password If specified Update PTCarPhone Software Pushing Apply confirms all changes if any were made Application Note 1305 Page 53 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 4 1 Configure the Delay Timer The delay timer defines after how much time of inactivity and turned off ignition the phone powers down automatically This delay ensures that the phone does not power down when the ignition is only turned off temporarily as during short stops or freight loading and unloading The delay timer is restarted whenever the phone is used i e upon each detected key stroke If a phone with a configured delay timer of 0 minutes is switched on manually while the ignition is off it will automatically power down after 15 minutes of inactivity This 15 minute delay is not configurable The delay timer may be configured by selecting a time value from the provided drop down menu Application Note 1305 Page 54 Phonemanager 3 Manual 1 1 pei tel people innovation safety 5 4 2 Configuring the Operation Mode The Operation Modes define different sets of restrictions in the use of the phone so as to prevent unwanted costs The configured Operation Mode effects the use of the phone book and the menu structure of the phone Operation Mode 0 The phone is operated as regular pho
14. e must be powered up to complete the initialization procedure m The configuration file could not be uploaded to the FTP server e Please verify the proper connectivity to your FTP server e Please verify that read and write access rights are granted on the FTP server Pushing the Close button returns from the Transmission List without transmitting pending updates Application Note 1305 Page 36 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 5 Using the Phonemanager 3 5 1 Addresses The address book manages all contact details and phone numbers The device internal phone books of the individual car phones are composed of this pool of contact data 5 1 1 Creating a New Contact For creating a new contact select the New Contact action within the address book All fields marked with an asterisk are mandatory At least one of the fields marked with an asterisk in parentheses must be filled with a valid phone number All other details such as Company Street ZIP Code and City are optional First Name Sumame Display Name an ated Por Mor f Call Number Private Info Pfor Private Number M for Mobile Number Call Number Business B for Business Number Call Number Mobilet Company ZIP Code Application Note 1305 Page 37 Phonemanager 3 Manual 1 1 pei tel people innovation safety The field Display Name defines how the contact is displayed in the phone book a
15. ection will be confirmed by the following message FTP connection test succeeds Settings of the phones will be updated Application Note 1305 Page 27 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 5 Address Book New Contact Action Panel Edit Group Search El Contact a Corte List of Contacts namg Y Company The Address Book display comprises the following elements m an Action Panel and m the List of Contacts The Address Book lists all known contacts in a tree structure It enables the grouping of contacts to improve overview and navigability The buttons New Contact and New Group enable the creation of a new contact and a new contact group respectively Pushing the button Delete deletes the selected contacts or contact groups The active selection is identified by a blue background in the List of Contacts Individual contacts may be moved into or between contact groups by drag amp drop using the mouse Moving contact groups is not possible The action button Search gives access to a search function to locate contact records especially within larger address books Application Note 1305 Page 28 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 6 Phone List Action Panel List of Phones The Phone List display comprises the following elements E an Action Panel and m the List of Phones The Phone List includes all configured phon
16. edited there see 5 1 2 Editing a Contact 5 3 3 Deleting a Phone Book Entry Select a phone book entry and push the Delete button to remove the entry from the phone book A confirmation dialog prevents accidental removals Pushing Delete all will clear the complete phone book A confirmation dialog prevents accidental removals 5 3 4 Searching for Phone Book Entries After pushing Search a search field is displayed The search covers the Display Names and phone numbers It is not case sensitive 5 3 5 Visibility The value of the column Visibility defines whether or not a phone book entry is visible or hidden on the phone 5 3 6 Speed Dialing The column Speed Dial allows the association of one of the speed dial numbers 1 through 9 with a phone book entry Select the desired speed dial number from the provided drop down menu Application Note 1305 Page 51 Phonemanager 3 Manual 1 1 3 pel tel eople innovation safety 5 3 7 Exporting All Phone Book Entries The Phonemanager 3 provides an export function which comprises all phone book entries of a specific phone including all associated settings such as their speed dial and visibility configurations This function simplifies the data export and data import between different Phonemanager 3 installations In order to export the phone book of a phone select it from the Phone List Select Export Entries in the action panel at the top of the work window Choose
17. er is typically sufficient Application Note 1305 Page 10 Phonemanager 3 Manual 1 1 pei tel people innovation safety 1 3 Purpose The Phonemanager 3 manages one or more PTCarPhone systems It provides the following operations Adding editing and removing phone book entries Setting the operation mode Configuring the delay timer Blocking and unblocking of the entries of the phone book of the PTCarPhone Assigning speed dial buttons to phone book entries not available in operating mode 0 Configuring the GPRS parameters and Diagnosing the PTCarPhone systems associated with the Phonemanager 3 e IMEI e IMSI e Delay timer e PTCarPhone software version and e Operation mode 1 4 Database The Phonemanager 3 stores all address and phone book entries as well as its program settings in the database file PhonemanagerDB sdf Typically the installer will create this file in the following directory C Documents and Settings All Users Documents pei tel Phonemanager3 Depending on the Windows version the exact path may differ The Phonemanager 3 accesses this database file constantly So ensure that this database is not deleted not damaged and not modified by other applications Application Note 1305 Page 11 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 2 Installation For the installation of the Phonemanager 3 on your computer execute the setup wizard by doub
18. es in a tree structure It enables the grouping of phones to improve overview and navigability The buttons New Phone and New Group enable the creation of a new phone entry and a new phone group respectively Pushing the button Delete deletes the selected phones or phone groups The active selection is identified by a blue background in the List of Phones Individual phone entries may be moved into or between phone groups by drag amp drop using the mouse Moving phone groups IS not possible The action button Search gives access to a search function which can be used to locate phone entries especially within larger phone lists Application Note 1305 Page 29 Phonemanager 3 Manual 1 1 pei tel people innovation safety The displayed phones may be annotated by different status indicators with the following meanings Red Dot Uninitialized Phone a E 2 Group 2 The phone is newly created see 5 2 1 Creating a New Phone The phone number has been changed see 5 4 Phone Settings The GPRS settings have been changed see 5 2 Phones The FTP settings have been changed see 4 4 2 FTP Settings After performing any of these actions the effected phone must be re initialized This process can only be completed when the phone is powered up The initialization only takes a few minutes Select Refresh Phones to update the displayed phone status A green dot will signal the successful completion of the i
19. fety Terms of Use The purchase of the Phonemanager 3 entitles to the use of the software on one 1 computer This license is represented by a license key When a license key is used to activate a copy of the Phonemanager 3 it is verified over the Internet and tied to a computer From then on the Phonemanager 3 will only run on this specific computer The license key can only be re used for another computer after it has been released by the deactivation of the license see 3 3 License Deactivation These measures prevent the misuse of your purchased license Application Note 1305 Page 6 Phonemanager 3 Manual 1 1 3 pel tel eople innovation safety Hints for Avoiding Common Errors The following hints are to provide assistance for common error conditions so that their cause can be located quickly and the errors can be resolved Using a Multi SIM Card in a PTCarPhone If a PTCarPhone with a Multi SIM card is to be managed by the Phonemanager 3 the SIM card must be configured for the reception of SMS messages The corresponding activation command e g 222 Call can be issued directly via the handset of the PTCarPhone Request the correct command code from your cellphone provider The Phone Book of a PTCarPhone Comprises SIM Contacts Only Check the configuration option Operation Mode of the PTCarPhone under MENU gt OPTIONS gt DEVICE gt CONFIGURATION gt CHANGE gt OPERATION MODE Make sure that Operation Mode
20. fter it has been transmitted to the car phone This field is automatically filled as the first and last names are entered Changes of the first and last names are automatically reflected By default the Display Name is constructed in the order First Name Surname Other options may be selected from the drop down menu The system restricts the length of the Display Name to 16 characters Hint It is advisable to enter phone numbers always preceded by their country code e g 49332835160 This ensures that the associated contacts are also reachable from abroad Pushing Apply adds the new entry to the database Pushing Cancel cancels the operation and discards all entered information 5 1 2 Editing a Contact Selecting a contact within the address book allows you to edit its associated details Changes of the Display Name or the phone number are automatically pushed to the phone books of subscribing phones 5 1 3 Deleting a Contact By pushing the Delete button or the Delete key the selected contact is removed from the address book A confirmation dialog prevents accidental removals Application Note 1305 Page 38 Phonemanager 3 Manual 1 1 3 pel tel eople innovation safety 5 1 4 Contact Groups Contacts may be organized within contact groups to improve the overview and to simplify their processing 5 1 4 1 Creating a New Contact Group A new contact group is always created as an immediate subgroup of the
21. hone off and on or by starting the ignition of the vehicle the phone is built into After about 3 minutes the phone will automatically load its configuration file from the FTP server process it and delete it from the server This completes the configuration process Pushing Refresh Phones updates the displayed phone statuses red yellow green dot The figure above depicts a phone which is in sync with its Phonemanager 3 Application Note 1305 Page 32 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 7 Work Window 3 Phonemanager 3 File Settings 7 New Contact Mew Group New Phone New Group Search Search Search Refresh Phones Contacts SE Phones Group Name Name Phone Number Version Delay Timer Hp XY Company a Group 1 ll B ET2578 49171 Group 1 B ET2578 49171 104 3 10 11 18 lp KAF5651 49 Transmit Changes Work Window The contents of the work window changes in accordance to the executed action or a selection The following window contents are available m Display and edit e the phones of a phone group upon the selection of a phone group e the settings and phone book entries of a phone upon the selection of a specific phone e all pending updates not yet transferred to a phone upon the selection of a specific phone e the contacts of a contact group upon the selection of a contact group and e contact details upon the selection of an indi
22. le clicking setup exe 2 1 Installation Procedure After startup the setup wizard will ask you for your preferred language Select Setup Language L select the language to use during the 1 installation English T gr Your selection will also be automatically adopted by the Phonemanager 3 application Continue by following the instructions of the setup wizard Application Note 1305 Page 12 Phonemanager 3 Manual 1 1 pei tel people innovation safety mm em Warning The database does already exist All data will be deleted from the database Do you want overwrite the existing database If the setup wizard detects the database of a previous Phonemanager 3 installation the warning above will be displayed Selecting Yes confirms the replacement of the existing database by a fresh empty default database Selecting No declines the replacement of the existing database and continues the installation of the new Phonemanager 3 based on the existing database Application Note 1305 Page 13 Phonemanager 3 Manual 1 1 pei tel people innovation safety Phonemanaser 3 Completing the Phonemanager 3 Setup Wizard Setup has finished installing Phonemanager 3 on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup View Quick Reference Guide pdf View User Manual pdf The final window of the wizard allows you to select s
23. may transmit small sets of changes or continue with editing the same or other phones so as to transmit accumulative updates later Selecting the button Transmit Changes opens the Transmission List ma eas Transmission List K AF5651 49 The Transmission List contains all phones with pending configuration or phone book updates Application Note 1305 Page 35 Phonemanager 3 Manual 1 1 pei tel people innovation safety The Transmission List provides the following information E Phone Name and phone number of the PTCarPhone system Action Processing state of the pending transmission m State State of the actual transmission of the phone update By selecting an individual entry of the transmission list the transaction list associated with the corresponding phone can be inspected Pushing the Start button will initiate the transmission of all pending updates to the FTP server All transmissions are uploaded one after another The Action column identifies the current operation of each transmission The State column will then indicate its result The successful or unsuccessful completion of a transmission will be emphasized by a corresponding background color Green The transmission was completed successfully Red The transmission could not be completed A failed transmission may indicate the following error conditions m The intialization of a new phone could not be completed e The phon
24. ne The phone book can be chosen between the one on the SIM card and the one of the device By default the SIM card phone book is selected The use of menu operations is not restricted This operation mode is the factory default Operation Mode 1 This operation mode restricts the use of the phone with respect to the phone book Only the phone book of the device is accessible Menu operations for editing the phone book are no longer shown on the handset However no restrictions are imposed on manual dialing or sending SMS using the keypad Application Note 1305 Page 55 Phonemanager 3 Manual 1 1 pei tel people innovation safety Operation Mode 2 In addition to the restrictions of operation mode 1 manual dialing is also restricted to visible entries of the configured phone book These restrictions also apply for sending SMS Emergency calls dialing 112 or 911 are possible without restrictions at any time The menu option Call Forwarding is no longer available in the phone Operation Mode 3 Operation mode 3 extends the restrictions of mode 2 to incoming calls Only calls from numbers contained in the device phone book are accepted Other calls and calls with a suppressed caller ID are silently rejected There is no indication about the rejected call on the phone END OF DOCUMENT Application Note 1305 Page 56 Phonemanager 3 Manual 1 1
25. nennnnrnennnnrnennnrnenenene 40 Ad GG tee a cece eee cece cee en pepe ene sence aes eees se seeee E se yece eee seeceeeceee ses eeee 41 5 2 1 Creating a New Phone earavrnernavnnenrnannnennannvennannvennannvennannurnnannvennannurnnarnurnnannurnnannvrnvananne 41 Se ENN NNN 46 5 2 3 Deleting a Phone rararnernvarnurnnannvrnnannurnnannvrnnannvennannvennannvennavnvennavnvennavnvennannvennannvennavnvenee 46 5 2 4 Phone GOU OSes aedseucanacesauevictessaceueusueusuecsracebecruicsngaeseveuedseucenacesevslecssaausessiscstecsiacetecsuicsuaaeae 47 5 2 5 Searching for Phones and Phone Groups ccccceeeeseeeeeeeeeeeeeeeeeeaeeeeeeaeeeeesaeeeeeeaeseeeeaeeegags 48 Deo PANON OOK EEE E EE E E E EEE ES 49 5 9 1 AGGING Phone BOOK ENY ss 50 5 3 2 Editing a Phone BE Je 51 5 3 3 Deleting a Phone Book NA 51 5 3 4 Searching for Phone Book EntrieS sessssssesssnsrnnsnnrnnrnrnsernrnnnnnnrnnnnrnrnnnnnnrnnnnnnrnrnnnnrnenennne 51 5 3 5 VAN 51 5 3 6 Speed Dialing arvvravarnersvarnernnannurnnannvrnnannvrnnannurnnannvennannvennannvennavnvennannvennannvennannvennavnvenee 51 5 3 7 Exporting All Phone Book Entri S ccccccccceeeeeeeeeeeeeeeeeeeeeesaeeeeeeaeeeseeaeeeeasaeeeeasaneeeaeaneegags 52 5 3 8 Importing All Phone Book Entries esensnnssennnnsnunnnnsnnnnensnurnennnurnennnunnennnunnennnurnennnnrnennnnnn 52 STENE 53 STEEN TN 54 5 4 2 Configuring the Operation Mode arsuravarnurnnarnurnnannvrnnannurnnannvrnnannvenn
26. nitialization Application Note 1305 Page 30 Phonemanager 3 Manual 1 1 pei tel people innovation safety Yellow Dot Phone out of Sync iz E E m H ef Group 1 The delay timer has been changed see 5 4 1 Configure the Delay Timer The operating mode has been changed see 5 4 2 Configuring the Operation Mode A software update has been initiated see 5 4 Phone Settings One or more phone book entries have been added altered or deleted see 5 3 Phone Book B ET2578 49171 After performing any of these actions the status of the effected phone will remain out of sync as long as the configuration of the physical phone differs from the settings made in the Phonemanager 3 To regain synchronization select Transmit Changes from the action panel in the footer of the main window The completion of the synchronization will be signaled by a green status indicator see 4 8 Action Panel amp 4 9 Transaction List Application Note 1305 Page 31 Phonemanager 3 Manual 1 1 3 pei tel pe innovation safety Green Dot Phone in Sync m All configuration settings and updates of the phone book including speed dial and visibility settings have been transmitted to and committed on the phone 5 L Group 1 il B ET2578 49171 After the processing of the transaction list see 4 9 Transaction List the configuration must be performed by the phone itself The configuration is triggered by turning the p
27. o change the online password Changing the online password is easily done by text message SMS Just send the following text message to the PTCarPhone ages za J AA sei yi V i a m BR EUI yA TAALA A EE K LaLa V n Taser X r D cal y AN lad AT AT fem d f LAG I IPIC FAT FV a The PTCarPhone replies with a text message Application Note 1305 Page 43 Phonemanager 3 Manual 1 1 pei tel people innovation safety Mobile Data Network The phone relies on internet connectivity for downloading its configuration files from the FTP server where the Phonemanager 3 deposits them This requires correct GPRS settings in the phone If in doubt ask the provider of your SIM card for the correct settings For some providers the manual entry of the GPRS settings is not necessary as their access data are pre configured into the phone Use the info button Oi to retrieve a list of these providers The column PTCarPhone Software tells the software version which introduced the pre configured access data for the corresponding provider The access data of the listed providers does not need to be entered manually If your provider is not listed here you may find it within the drop down list of Provider Templates If it is not listed there either you need to obtain the access data directly from your provider and enter the Provider Number the Provider APN the Username and the Passwort manually
28. ome relevant manuals for immediate display Pushing the Finish button completes the installation process Application Note 1305 Page 14 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 3 Running the Phonemanager 3 Ensure proper Internet connectivity before executing the Phonemanager 3 3 1 License Activation The program functionality of an installation is restricted until the Phonemanager 3 is activated by a valid license key Select the menu entry Licensing as shown below to enter your license key About Phonemanager 3 D3K5W RFSVQ P7SN7 7LUN User Manual censing Disable Computer Enter the license key that you have received by e mail into the provided text fields Confirm your entry by pressing Apply The window will close upon the entry of a valid license key Otherwise you will be informed that the key is invalid Please verify that you have typed in your original key correctly Application Note 1305 Page 15 Phonemanager 3 Manual 1 1 3 pei tel pel innovation safety 3 2 Main Menu The main menu of the Phonemanager 3 contains the following elements A Title Bar A Menu Bar An Address Book A Phone List A Work Window and an Action Panel y Title Bar Menu Bar Work Window a Em Pen a S Gow 1 Delay Timer F B ET 2578 917 E Group 1 B ET 2578 49171 5 min oi ame 2 Group2 AFS EEE 5 BD K AF5651 49 00 cr mm
29. onemanager 3 database 4 3 1 Data Import Additional addresses can be added to the Phonemanager 3 addressbook by importing a previously exported address book or by importing Microsoft Outlook contacts Outlook 2003 to Outlook 2010 Application Note 1305 Page 19 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 3 1 1 Importing Outlook Contacts Outlook must be running in order to import its contact data to the Phonemanager 3 address book Select File gt Import from the menu of the Phonemanager 3 and choose Import Adressbook from Outlook Save Database Restore Database Exit Then select the sort order by which the Outlook contacts are to be imported Application Note 1305 Page 20 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 3 1 2 Importing an Address Book from a File Select File gt Import from the menu of the Phonemanager 3 and choose Import Adressbook from File in order to import a previously exported pm3ab file O Import Addressbook from Outlook Import Addressbook from File Save Database Restore Database In the subsequent step choose the address book file pm3ab and confirm your choice by pushing the Open button The contents of the selected file will then be added to the address book Application Note 1305 Page 21 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 3 2 Data Export
30. ooks pm3pb File Format l used by the Phonemanager 3 for the export and import of phone books Data unit of 8 bis 7 Third generation 3G mobile phone standard offering significantly higher data bandwidth than GSM Application Note 1305 Page 9 Phonemanager 3 Manual 1 1 pei tel people innovation safety 1 General Information 1 1 System Requirements The following minimum system requirements must be met for the correct operation of the Phonemanager 3 Intel Pentium 4 processor with a clock frequency of 1 GHz or comparable 512 MB RAM 120 MB space on a hard drive Operating system Microsoft Windows XP Windows Vista Windows 7 Windows 8 Internet connectivity with access to HTTP port 80 and FTP ports 20 and 21 services Read and write access to an FTP server Screen resolution of 1024 x 768 and PTCarPhone of the third PTCarPhone 3 or the fourth PTCarPhone 4 generation with software versions 3 09 10 or 3 10 10 or higher A SIM card with data option for the transmission of data via GPRS EDGE or UMTS is recommended for the PTCarPhone 1 2 Data Transmission between Computer and Phone The data transmission between the computer and the individual PTCarPhones uses an FTP server as a relay storage for configuration files This server is not included in the Phonemanager 3 software Various service providers offer FTP servers for rent A storage capacity of about 100 MB on the serv
31. rs ftp muster de User Name Mustermann Password phonemanager Cancel Active vs Passive FTP Wikipedia http en wikipedia org wiki Ftp4Communication and data transfer FTP may run in active or passive mode which determines how the data connection is established In active mode the client creates a TCP control connection In situations where the client is behind a firewall and unable to accept incoming TCP connections pass ve mode may be used In this mode the client uses the control connection to send a PASV command to the server and then receives a server IP address and server port number from the server which the client then uses to open a data connection from an arbitrary client port to the server IP address and server port number received Both modes were updated in September 1998 to support IPv6 Further changes were introduced to the passive mode at that time updating it to extended passive mode Application Note 1305 Page 26 Phonemanager 3 Manual 1 1 pei tel people innovation safety Server Name or IP Address The server name may only have a length of 15 characters Servers with longer names may alternatively be identified by their IP4 address Use a DNS lookup service or ask your FTP service provider to retrieve the IP4 address of your server After Applying the FTP settings the reachability of the specified server will be checked automatically The successful establishment of a conn
32. ted there OK Phone Settings Export Entries Import Entries Phone Number Private Speed Dial Phone Number Mobile John Doe 0123456789 Application Note 1305 Page 49 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 5 3 1 Adding a Phone Book Entry This section describes how to subscribe a phone to a contact record which will then appear as a phone book entry on the phone Select an entry from the Address Book and use drag amp drop onto a phone or a phone book to link it with a phone You may also drag amp drop a complete contact group to link all its entries to a phone It is also possible to select multiple contacts from the contact group display by holding down the Ctrl key during the selection The contact group display appears in the work window when a contact group is selected in the Contact List Again use drag amp drop to associate your selection with the phone Contact Group Display New Contact New Phone Delete Search Phone Number Phone Number J E Group 1 foe il B ET2578 49171 1 0123456789 Group 2 0987654321 K AF5651 49 0 0221356489 03055588799 All contacts already configured for a phone are listed under the tab Phone Book Application Note 1305 Page 50 Phonemanager 3 Manual 1 1 pei tel eople innovation safety 5 3 2 Editing a Phone Book Entry Phone book entries are references to the address book and may only be
33. vidual contact m Setup a new phone upon selecting the New Phone action and m Create a new contact upon selecting the New Contact action Application Note 1305 Page 33 Phonemanager 3 Manual 1 1 3 pei tel people innovation safety 4 8 Action Panel The action panel in the footer of the main window contains the buttons Transmit Changes and Exit Upon the setup of a new phone or upon the modification of phone settings the button Transmit Changes of the action panel becomes available With its selection all pending updates made within the Phonemanager 3 will be transmitted to the effected phones Pushing Exit closes the Phonemanager 3 If there are pending updates they will be stored to disk but they will not be transmitted to the phones Application Note 1305 Page 34 Phonemanager 3 Manual 1 1 pei tel people innovation safety 4 9 Transaction List The transaction list collects and displays all pending updates of the settings and the phone books of the managed phones Each update is associated with its effected phone The Phonemanager 3 will automatically associate and merge changes applied to the same phone even if another phone has been updated in between When the collected updates are to be transmitted the program will optimize the list of changes pending for a phone and ensure that no update requests are lost The time to transmit the list of pending updates can be chosen freely You
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