GPC Attendance Enterprise User Manual
Contents
1. Learning Center v 22 Defining Schedules attendance on Demand User Manual Defining Schedule Properties There are many ways to create a schedule either in the employee s monthly schedule view or a group schedule view To access the schedule menu for a calendar day right click inside the calendar cell and the schedule options will be displayed Add a New Schedule for This Employee Adding a Schedule s9 11 24 2000 y Schedule Type Standard Schedule v e Right click in a calendar cell Benefit e Select Add a Schedule sanity x 7 UUp e Define the schedule properties as described in the Amount 8 00 following table we MIA y Cost Center 2928 v Department 144 v Job ACEH v Special Pay ose v Schedule Style Standard v Field Description Date Specifies the schedule date Schedule Type Standard defined using the Start Time and End Time fields Abs ence Plan ned defined using the Benefit field Start Time Specifies schedule start time in a Standard schedule type Specifies schedule end time in a Standard schedule type Amount Specifies the number of hours worked in a Standard schedule type or the number of hours credited in an Absence Planned schedule type location Specifies the workgroups associated with the schedule Use the pull down Department menu to specify the workgroup if it is other than the home workgroup Cost Center Shortcut Click on the Insert Schedule icon w2. Adding a New Punch Add a New Punch for This Employee e Right click on the Date field e Select Adjustments Date 11 29 2000 v Time 5 00 e Select Add a Punch Transaction Type Standard Transaction e Specify the punch date Station None e Specify the punch time lia no reason given o Use 24 hour clock i e 1530 o Use 12 hour clock i e 330p e Specify a reason code in the Reason field Ok Cancel e Click OK Shortcut Click on the cell to the left of the Missing Punch icon and enter the punch time Deleting a Punch for a Single Employee attendance on Demand User Deleting a Punch in the Time Card When a supervisor is adjusting an employee s Time Card they may add a punch transaction time that is incorrect A supervisor deletes the incorrect punch using the Delete a Punch button Punches Deleting a New Punch Teh tonditiskie Hours In Out station e Right click on the punch time B 4 24 16 15 9 30 MIA e Select Remove this Punch T Remove This Punch 10 Crediting Debiting Hours or Dollars attendance on Demand User Manual Crediting Debiting Hours or Dollars in the Time Card You can credit or debit hours or dollars on an individual employee s time card on the Time Card You credit hours to a specific day when employees should be paid for time that they did not work For example you use credits for sick or vacation time You debit hours or dollars by using a negative number in the
3. Swarthmore College Electronic Timekeeping Supervisors Manual Modified from National Times Systems Inc 2007 Attendance on Demand User Manual 1 11 07 Cinnaminson NJ Original publication Attendance on Demand User Manual Published by National Time Systems Inc Revision 1 11 07 November 2007 Microsoft and Excel are registered trademarks of Microsoft Inc Adobe Reader is a registered trademark of Adobe Systems Inc Hand Punch is a registered trademark of Recognition Systems Inc Attendance on Demand is a registered trademark of Infotronics Inc Table of Contents attendance on Demand User Manual Navigating Through Attendance on DEMA N cccccceceececeeeeeeeaeeeeaeeeeaeeeeeeeesaeaesesaeeeeeeaesasansesanees 5 Locating Comprehensive Employee Information ccccscscsessceceesesseeeeeseneeeearseseeseeeseneestenseneneranes 6 Using Time Cards Unaerstanding tne Time Cardosses 7 8 Adding a PUNCH TOF a SINGIE EMPIOV eC ainsin nekoerenbiainiedaeba aan 9 Deleting a Punch fora Single EMPIOY CC insiteciciacenswtaviriaineatenavaenaveceniaiiecigvasda talismans nina eies 10 Crediting Debiting Hours or DONANS vetiscestnsvics onsnscuietouwniacaitaatwacs Peaiwhonse canna mesa einige 11 Changing Pay Designations for a Shift ssssssessnssnsnnrnnrrrsnrnnrnrrsnennrnrnrnnnnnnrnrnrnennrnrnnnenennrnennne 12 Transferring Hours to a Different Workgroup s sssssssssssssrsnrsrsnsrnrnnrrnnnnrnrnenenennrnrnenennrnrne
4. 00 FROM 5 45 TO 6 45 p USER DEL PUN Fri Nov 24 00 15 15 USER ADD PUN Fri Nov 24 00 15 15 Fy i e Click the cancel icon to the left of the exception tO fajuser CREDIT 1 30 O T Hrs oma 2928 14A ACEH 0SP Fri Nov 24 00 be cancelled 19 Managing Time Card Notes attendance on Demand User Manual Managing Notes in the Time Card Notes are available to add to an employee s Time Card to indicate comments such as why an employee was Tardy Adding a Note e Right click on the Date field e Select Notes Comments e Select Add Note Comment e Specify the comment e Click OK o The date field will be in a bold type o Move the mouse over the bold date to review note Reviewing all Notes e Right click on the Date field e Select Review e Select Notes Comments Removing a Note e Right click on the Date field e Select Notes Comments e Select Remove Notes Comments Add Note Comment for this Day Date 11 24 2000 Comment Late due to car trouble Employee Notes Comments Fri Nov 24 00 to Thu Nov 30 00 Cancel 20 Accessing Schedules attendance on Demand User Manual Accessing Employee Schedules by Group Group schedules lists employees who are grouped together for faster and easier scheduling Views can be filtered to show schedules for employees who are Absent today have no schedules for today or are scheduled to be Absent next week All group schedule views can be accessed from the Scheduling menu grou
5. Absence Planned schedule type Location Specifies the workgroups associated with the schedule Use the pull down menu to specify the workgroup if it is other than the home workgroup Department Cost Center 16 Managing Schedules in the Time Card attendance on Demand User Manual Schedule Shortcuts in the Time Card There are several shortcuts available in the Time Card to manage schedules E Off This Day Scheduling a Planned Absence BB Fe Sched Quick Schedules Benefit Schedules e Right click on the Date field e Select Scheduling EA Add a Schedule S 1 30 Sick Sick Vacation Vacation Jury Duty Gury Duty Bereavement Bereayem gt Scheduled Time Off e Select Benefit Schedules Hours Rate o Default value is 8 hours ee 42 P Far as 16 3500 o Replaces original schedule if present 1 30 24 5300 25 25 Editing an Existing Schedule e Right click on the start end time in the Schedule column e Select Edit Schedule e Completed fields in schedule properties o See Adding a Schedule for options Deleting an Existing Schedule e Right click on the start end time in the Schedule column e Select Delete Schedule Dolla 36 79 Floating Holiday Floating NP Wkcomp WKC Travel Hrs PTP 391 03 NP Traing NTR PersDayOff PER 427 83 Suspend NP SNP Day OFF OFF Punches Schedule Start End In 6 45 15 15 Ae 4 24 1 Add a New Schedule Edit Schedule Delete Schedu
6. Report menu group Types of System Reports System Reports are a collection of reports available to all Attendance on Demand users Report Type Description Current Period These reports display information about the employee time card schedules and Reports exceptions for the current period Previous Period These reports display information about the employee time card schedules and Reports exceptions for the previous period Employment History These reports show all exceptions incurred by employees during the specified date range Employee Lists These reports are used to review basic information about the employee such as name payroll ID badge number home workgroup assignment and date of hire Schedules These reports are used to review employee schedules for the specified date range Generating a System Report e Select System Reports from the Reports menu group e Select the desired report type link from the System Reports menu option e Select the desired report name from the Report Title section e Designate the properties of the report by using the applicable selection lists o Employees o Workgroups o Period e Select View Report Now o Click Run Report o Click the Print Preview Print Preview icon on the navigation toolbar Printer option available File save option available 30 Understanding Reports attendance on Demand User Manual Types of My Saved Reports My Saved Reports are a collection of report
7. 35 30 Diff 95 15 Diff 41 17 Tardies 1 Critical 3 Birthdays 1 Tardies 2 Tardies 2 Tardies 2 Scheduled Off 1 Exceptions Critical 4 Missing Punch 3 Critical 75 Missing Punch 5 Critical 88 Exceptions Scheduled Off 1 Exceptions Birthdays 1 Exceptions Critical 60 Scheduled Off 1 Exceptions Critical 3 Exceptions Using the Labor Dashboard Select the Critical Exceptions link on any day and a group editing sheet displays those employees in correction ates Satt rday M v 25 Employee Time Cards by Day Home Cost Home Center Department Last Name 220C 1 lt 4 Adoph Dat SUrmedule Dot Start End 2 Now25 Home Cost Home Center Deparlinent Last Name 220C 1 lt A Aexander Date Schedule Dae Start End 2 Now2s Hlome Cost Home Center Deparlinent Last Name Par 1 lt R Ril Date schedule bate Slarl Eri 2 Nay 25 4 4 Prev Page Pege 4 vini Next Page pi J Group Adjustment FirstName ID Badge Joseph 003112 107 IchES Huur 1 Out Station pt 7 03 15 30 y 16 00 JFK FirstName ID Badge David 215 138 aie rin li Out Station Bt 14 03 19 00 10 00 JFK FirstName ID Badge itn 257 2AA e sare Haire I Oul Sleliuri Bt 8 03 0 00 Thursday Percentage of Hours Ovt 38 30 5096 Reg 38 30 50 Schedules 58 Shifts Worked 9 OT Type Hours 38 30 77 00 467 00 Actual Scheduled Diff 390 00 Absences 10 Tardies 4 Birthdays 1 Scheduled Off 3 Critical 51 Exceptio
8. 5 15 14 00 15 45 13 30 8 00 Curr Fri Nov 24 00 to Thu Noy 30 00 FirstName ID Badge s Matthew A 000115 109 z Punches Hours Workgroups Details In Out Station Cost Center Department Job Special Pay From To Hours Exceptions B 4 24 15 15 y 9 30 MIA 2928 14A ACEH 0SP 4 24 15 15 8 00 Arr Early Shrt Lun OMHrs 1 30 aA 5 03 14 00 8 00 MIA 2928 14A ACEH 0SP 5 03 14 00 8 00 Arr Early Shrt Lun B 6 50 15 45 B x 7595 MIA 2928 14A ACEH 0SP 6 50 15 45 7 55 Tardy Left Late Shrt Lun E 4 26 yi 0 00 4 26 4 26 0 00 Arr Early Miss Pun y Sick Sick 8 00 Description Shows the standard or the planned absence schedule for the day E icon indicates an unacknowledged critical exception icon indicates an acknowledged exception Displays punches in each shift B icon indicates an unacknowledged critical exception icon indicates an acknowledged exception G icon indicates a Missing Punch exception Displays shift totals Totals may take into account automatic lunch deductions when an employee does not punch out for lunch Shows the workgroup combination applied to the shift hours for the day Red color indicates a workgroup transfer Identifies how the shift differs from the schedule and which exceptions were flagged as a result Understanding the Time Card attendance on Demand User Manual Summaries of the Time Card Daily and Period summaries are displayed at the bottom of the time card window A ca
9. 5500 371 9250 Totals 22 30 371 9250 e Select Special Edits to Pay to Actual Start authorizing early start time OR e Right click on the Arrived Early exception icon e Select Acknowledge Arrived Early to indicate the exception has been reviewed only 34 Daily Procedures attendance on Demand User Manual Tardy Exception Eh e Right click on the Tardy exception icon e Select Acknowledge Tardy to indicate the exception has been reviewed only Et Left Early Exception e Right click on the Left Early exception icon e Select Acknowledge Left Early to indicate the Fera Ir Charles 3K 2200 36B ACE OSP 14 59 14 58 12 58 145 Mon Jul 10 89 23 03 23 02 Q Regular Hours 7 30 7 30 7 30 7 30 exception has been reviewed only 2200 Fera 3 Charles 000410 Bh Date Start End 1 Nov 17 7 30 15 30 Left Late Exception 3 Nov 19 e Right click on the Date field 4 Nov 20 15 00 23 00 5 Select Adi t t 5 Nov 21 15 00 23 00 Jus ments 6 Nov 22 13 00 21 00 e Select Special Edits to Pay to Actual End ae eT authorizing late end time a OR Time Card Not Yet Locked L i i Period Summaries gt Time Off gt Daily Summaries e Right click on the Left Late exception icon Caan een ane are ee e Select Acknowledge Left Late to indicate the er ae exception has been reviewed only Regular JFK 2200 3656 ACE OSP 22 30 Totals 22 30 B Unscheduled Exception e Right click on the Date field e Select Scheduling o Selec
10. Hours Percentage of Hours Scheduling Reg Ovt Reg Ovt Reg Ovt Reg Ovt Reg Ovt Reg Ovt Reg Ovt A Schecues 554 12 869 87 54 13 75 45 100 0 00 0 23 24 100 0 00 0 532 59 89 61 31 10 559 13 84 106 02 15 494 19 829 102 28 17 38 30 50 38 30 50 Scheduled Absences Next Week Schedules 64 Shifts Worked 2 Schedules 8 Schedules 70 Schedules 71 Schedules 69 Schedules 58 OEE Shifts Worked 8 Actual 75 45 Shifts Worked 1 Shifts Worked 6 Shifts Worked 9 Shifts Worked 8 shifts Worked 9 Reports OT Type Hours 87 54 Scheduled 0 00 Actual 23 24 OTTypeHours 61 31 OTTypeHours 106 02 OT Type Hours 102 28 oTTypeHours 38 30 b My Saved Reports Actual 642 06 Diff 75 45 Scheduled 63 30 Actual 594 30 Actual 665 15 Actual 596 47 Actual 77 00 gt Classic Reports Scheduled 512 00 Birthdays 1 Diff 40 06 Scheduled 559 00 Scheduled 570 00 Scheduled 555 30 Scheduled 467 00 gt System Reports Diff 130 06 Scheduled Off 2 Anniversaries 1 Diff 35 30 Diff 95 15 Diff 41 17 Diff 3090 00 Summary Sheets Tardies 1 Critical 3 Birthdays 1 Tardies 2 Tardies 2 Tardies 2 Absences ere oe hoe Scheduled Off 1 Exceptions lsc 4 Missing Punch 3 T 75 Missing Punch 5S Tardies Employee Exceptions E 88 ne Off fa milage p 1 Birthdays E Critica 0 Scheduled 1 Employee Lists Exceptions lee arial i l P Critical 73 Critical gt List of Active Employees Exceptions Exceptions List of Terminated Enpayees Recent Hires y Employees without Operations 1 Entri
11. My Saved Reports can easily be edited by using the navigation Bi Manage My Reports icon The Add New Report option allows a user to setup reports individually while the Revert to defaults option creates a standard group of reports quickly Modifying a My Saved Report Maba A Ropes Add New Report Revert To Defaults List of Reports T i ph Report Features Click the Manage My Reports H Manage My Reports Time Card Report Details icon on the My Saved Reports menu option navigation a EE 1 Crd Report For Pay Period change Fields Full Name Last First ID Number Badge Number Change tool ba r Group By a Change Define the report properties as described in the following Period Current Period Change Includes Active Employees Change ta b e Format a e Execution Manual Remove Report Employee List Details Title Employee List Change Fields Full Name Last First ID Number Badge Number Change Pay Class Name Group By Workgroup Change Period Current Period Change Includes Active Employees Change Format Orientation Portrait Change Execution Manual Remove Report Property Description Title Specifies the report title report contents and report group that this report belongs to Fields Specifies the fields to be included in the report i e full name Group By Specifies how the report fields are grouped i e workgroup Period Specifies the duration for the report Includes Specifies the kind of employees to be included in th
12. Neve adjustments Add a Punch ov e Select Adjustments Ea okoo ops Credit Debit Hours a00 MIA Nov 28 Notes Comments gt lt 3 Credit Debit Dollars E 7 55 MIA e Select Special Edits NOv 29 s a 0 00 Stay 2 Review gt a Credit Worked Time e Specify the edit type Time Card N Administrative gt D Special Edits Pay to Scheduled Start O Pay to Scheduled Start Period Summaries gt Daily Summaries A Add Incident Pay to Scheduled End O Pay to Scheduled End EERS ERA eid ree ea iii Pay to Actual Start Special Pay Pay to Actual End O Pay to Actual Start gular MIA 2928 144 ACEH 23 55 16 3500 391 037 aiik o Pay to Actual End e Click OK 14 Crediting Deducted Lunch Time attendance on Demand User Manual Crediting Deducted Lunch Time in the Time Card The Credit Worked Time function calculates the amount of automatically deducted time and lets you credit the employee for that amount Worked hours that are credited this way are always assigned to the Regular pay designation Crediting a Deducted Lunch Time e Right click on the Date field e Select Adjustments Credit Worked Hours for This Employee e Select Credit Worked Time Date 11 24 2000 e Enter the number of auto deducted hours to be Time 1200p credited in the Amount field Aunicieit o Use HH mm format i e 4 30 Worked Time to Compensate paeepeeeeer peere o Use HH hh format i e 4 50 IRE PETTA e Specify the credit rule in t
13. d supervisor s name the action taken and the date of the edit Punches Schedule Hours m r m m Start End In Out Reviewing a Single Day s Supervisor Edits _ a a A a v O T Hrs 1 30 e Click on the icon in the Punches column USER SCH START Fri Nov 24 00 FROM 5 45 TO 6 45 a i USER DEL PUN Fri Nov 24 00 15 15 o The supervisor edits for the current day will be listed ere ann PUN eri new 2400 tests A a iF x 144 i i ne O Click on the A icon to hide the supervisor edits QjJUSER CREDIT 1 30 O T Hrs 99MIA 2928 144 ACEH 0SP Fri Nov 24 00 Employee Adjustments Fri Nov 24 00 to Thu Nov 30 00 Rev ewl n g a l l S u pe rVIi SO r Ed its User Adjustment Description Timestamp USER SCH START Fri Nov 24 00 FROM 5 45 TO 6 45 Thu Nov 30 00 10 36 USER REVIEWED Tardy Tue Noy 28 00 Thu Nov 30 00 15 54 USER DEL PLIN Fri Nov 24 00 15 15 Thu Nov 30 00 16 40 R ht k th D t f id USER ADD PUN Fri Nov 24 00 15 15 Thu Nov 30 00 16 41 s Ig C IC O n e a e le USER ADJ TRANS TIME FROM Tue Nov 28 00 6 18 TO Tue Nov 28 00 6 50 Mon Mar 15 04 15 22 USER DEL PLIN Wed Nov 0 13 30 Mon Mar 15 04 15 22 e Select Review oes pies sie Thu Nov 30 00 6 35 ne ee Li ae a H 8 e Select Supervisor Adjustments Cancel Punches Schedule Hours a z Start End In Out Canceling a Supervisor Edit 6 45 15 15 R 4 24 18 15 a 9 30 ix O T Hrs 1 30 e Click on the icon in the Punches column USER SCH START Fri Nov 24
14. dule Patterns attendance on Demand User Manual Assigning a Schedule Pattern to an Employee Schedule patterns can be assigned to employees using the Assign command on the schedule pattern shortcuts menu You can also assign a schedule pattern to an employee in the employee s Personal Information Welcome to the Schedule Pattern Employee Assignment Wizard Use this wizard to assign employees to this schedule pattern Assigning a Schedule Pattern e Click the Assign 597 icon on the navigation tool bar e Complete the wizard fields described in the following table Next gt Cancel Description Currently Unassigned Lists employees who are not assigned to a schedule pattern Currently Assigned Lists employees by their schedule pattern assignment Elsewhere Free Form Selection Lists of all employees by their home workgroup assignment Apply Beginning Specifies the date the schedule pattern begins Existing Schedules Change Existing Specifies that only existing pattern schedules be replaced This is the Pattern Schedules recommended default Change All Schedules Specifies that all schedules pattern and supervisor edited be replaced Specifies the number of employee affected by this schedule pattern 29 Understanding Reports attendance on Demand User Manual Attendance on Demand provides a variety of reports that gather and sort information about your employees All reports are generated managed and stored in the
15. e Click the appropriate employee name to browse to his her information Locating a Single Employee by Workgroup Use this method to browse to an employee s information by indicating a workgroup i e Department Click the Locating an Employee A icon on the menu title bar Select the Employee Workgroup Assignments link Specify the workgroup code i e 2200 in the Search Field Press the Enter key or wait a few seconds for the results Locate an Employee gt Employee Properties Employee Workgroup Assignments Search 2200 Return Count 100 3 Excel Print Preview E Home Cost SE Last Name First Name ID Badge 2200 Adams Fillup 010015 178 2200 Adolph Joseph 000112 107 2200 Alexander David 216 138 2200 Antonyk Andrew 000170 131 2200 Bevan David 204 195 Click the appropriate employee name to brows to his her information Understanding the Time Card attendance on Demand User Manual Elements of the Time Card Information about each shift is displayed in the columns on the time card Each row represents a shift or credit for the date specified in the left most column Other columns from left to right are Benedict Matthew A MIA 2928 14A ACEH OSP Home Cost Home Center Department 2928 14 Date Date 1 Nov 4 Nov 25 Nov 26 Nov 27 Nov 28 Nov 29 Nov 30 a Done OU N Column Punches Last Name Benedict Schedule Start 6 45 5 30 6 45 5 00 Sick Workgroups End 1
16. e Cut Off This Week C Copy T Paste P Replicate Previous Week Quick Schedules Benefit Schedules b Z Add a Schedule WA Flex Schedule 24 Defining Schedules attendance on Demand User Manual Scheduling a Benefit Planned Absence Day The schedule menu provides the Benefit Schedules option which allows you to specify a calendar day as a planned absence e Right click in a calendar cell e Select Benefit Schedules e Select the desired benefit type i e Vacation o The selected Benefit type will appear in the calendar day cell with a default value of 8 hours o See Editing an Existing Schedule to alter the hours value for a scheduled Benefit day Clark Joseph JFK 2200 14A ACE D50 Home Cost Home Center Department Last Name First Name ID Badge 2200 144 Clark Joseph 000169 130 7 Friday Saturday Sunday Monday Tuesday Wednesday Thursday Total Week of a 32 00 Nov 24 w 7 15 30 i 7 1530 Ww 715 30 Qe Sick8 00 4e Cut Off This Day wee of December Je Cut Off This Week 40 00 ec 1 la in ei iai aa eo Mris30 7 15 30 E 7715 30 E Copy D Paste Week of 2 Ren Sick Sick Dec 8 716 40 z 74 9 EU Replicate Previous Wee Rita dai Vacation Vacation pen Quick Schedules gt Jury Duty Jury Duty week of Benefit Schedules b Dec 15 7 1530 715 30 Bereavement Bereavem i lt a a va JOE en i i Add a Schedule Floating Holiday Floating Week of A Fl
17. e report i e active Format Specifies the format preference i e portrait mode Execution Specifies to generate report manually or automatically 32 Daily Procedures attendance on Demand User Manual Search for Exceptions Exceptions are deviations from the employee s schedule or potential problems with a shift Attendance on Demand tracks exceptions and flags them on the time card The Labor Dashboard makes it easy to identify critical and non critical issues on a daily basis Calendar Dashboard From Fri Noy 24 00 to Thu Noy 30 00 Friday Saturday Sunday Monday Tuesday Wednesday Nov 24 BNov 25 Nov 26 Nov 27 BNov 28 BNov 29 Percentage of Hours Percentage of Hours Percentage of Hours Percentage of Hours Percentage of Hours Percentage of Hours Reg Ove Reg Ove Reg Ovt Reg Ove Reg Ove Reg Ove S54 12 8696 87 54 13 75 45 100 0 00 096 23 24 100 0 00 096 532 59 89 61 31 10 559 13 8496 106 02 15 4934 19 8296 102 28 17 Schedules 64 Shifts Worked 2 Schedules 8 Schedules 70 Schedules 71 Schedules 69 Shifts Worked 8 Actual 75 45 Shifts Worked 1 Shifts Worked 6 Shifts Worked 9 Shifts Worked 8 OT Type Hours 87 54 Scheduled 0 00 Actual 23 24 OT Type Hours 61 31 OT Type Hours 106 02 OT Type Hours 102 28 Actual 642 06 Diff 75 45 9 Scheduled 63 30 Actual 594 30 Actual 665 15 Actual 596 47 Scheduled 512 00 Birthdays 1 Diff 40 06 Scheduled 559 00 Scheduled 570 00 Scheduled 555 30 Diff 130 06 Scheduled Off 2 Anniversaries 1 DFF
18. edit Debiting is used to deduct hours or dollars for extra time on the time card for example when an employee punches out an hour after stopping work Debiting can also correct a mistake in crediting hours or dollars Crediting Debiting Hours Credit Non Worked Hours for This Employee e Right click on the Date field Date e Select Adjustments Be EN ae e Select Credit Debit Hours Station MIA v e Specify the edit date fa e Enter the hour amount Job ACEH J o Use HH mm format i e 4 30 Special Pay 0SP v o Use HH hh format i e 4 50 ne __ 16 35 8 e Select an hour pay designation na reason oman s e Specify the appropriate workgroups if different from the listed home workgroup assignments ok e Specify a reason code in the Reason field e Click OK Credit Dollars for This Employee Crediting Debiting Dollars Date 11 24 2000 e Right click on the Date field ee E e Select Adjustments Station JFK v e Select Credit Debit Dollars ie a e Specify the edit date Job ane z e Enter the dollar amount een p00 y e Select a dollar pay designation iiij e e Specify the appropriate workgroups if different from the listed home workgroup assignments Cancel e Specify a reason code in the Reason field e Click OK 11 Changing Pay Designations for a Shift attendance on Demand User Manual Transferring a Pay Designation in the Time Card You can change transfer the pay designation Attendance o
19. ees E List of Terminated 3 slark Joseph 32 00 Employees an a 71530 E 71530 71530 Xg Sick8 00 Operations y 5 5 R gt Add New Employee 5 Batch Payroll File Shifts 64 5 69 71 68 58 Exports z Hours 512 00 63 30 5541 00 570 00 547 30 467 00 gt Change Password Abs Hours 6 00 13 00 16 00 16 00 16 00 Update Totals Lear ning Center l l Previous Week of Next Week Prev P Pages m of16 Next P Use the navigation 1E PreviousiWack Wh NoxtWeck i4 4 Prav age Poa aa tee toolbar to brows schedules from page to page or week to week Staion All Mosk Center Al Department All Use the workgroups j toolbar to view employee schedules for a specific workgroup i e Cost Center 21 Accessing Schedules attendance on Demand User Manual Accessing Employee Schedules by Individual The employee schedule gives you a detailed overview of an employee s work schedule and planned absences paid and unpaid by month Pages Schedules a 4 Prev Month Next Month Employee Clark Joseph v toolbar Use the navigation to browse different information about the employee i e Time Card a different employee in the same workgroup or month to month November 30 2000 87 Active 26 Inactive Employees 5 per semeyrharias Pay Period is Fri Nov 24 00 to Thu Nov 30 00 Post Tue Dec 5 00 INFO RONICS P ne Prone Employee Attendance Systems Hide Menu Welcome Sample Power User Log Off J P
20. es Schedules Today gt Add New Employee 14 Employees gt Batch Payroll File Exports gt Change Password Learning Center Header Area This area contains active and inactive employee counts current date current pay period dates user welcome message and a Log Off option Menu Area This is a series of buttons or tools available for use while performing certain tasks The menu can be refreshed separately from the rest of the page All menu groups can also be expanded and collapsed by clicking on the header name Interactive View Area Information displayed in this view area is dynamic relative to the menu option selected or the drill down selection and can change based on the items selected Locating Comprehensive Employee Information attendance on Demand User Manual The Attendance on Demand allows you to check on a particular employee or employees by using the Locate feature Locating a Single Employee Use this method to browse to an employee s information directly Click the Locating an Employee icon on the menu title bar Select the Employee Properties link Specify the employee s name in the Search field Press the Enter key or wait a few seconds for the results Locate an Employee gt Employee Properties Employee Workgroup Assignments Search benedict Return Count 100 4 Excel Print Preview Home Cost Center 2928 Benedict Matthew 4 000115 109 Last Name FirstName ID Badg
21. essccrsnenrcncuecereecrsuenecnsueceneeersuentensueceneearsnenees 28 Assigning a Schedule Pattern to an EMployee ccccceccecccseeeeeeeeeeeeseaeeeseeeeeeeeseeaesesaeeesaeaesaeannags 29 Understanding Reports Types of SysStem REDONS carrse Eaa 30 TYDeS OF MY Savea REDONS eae to tmnniuasenvanmnumanniaiis 31 Managing My Saved REDOMS iriaren E iene 32 Recommended Attendance Procedures Dally ProcedUrE Siner cirie awoutunaehtanetanwcaitanti OE 34 35 Preparing for Payroll Procedures psancsniestionoinanie aaa a aaa 36 38 Navigating Through Attendance on Demand attendance on Demand User Manual Using the Attendance on Demand is intuitive and task based When you perform one task like editing an employee s time card you can often go right to your next task quickly and easily When a user logs into Attendance on Demand the main window is displayed Altendance Enterprise pay Porod ie Fri Now 28 00 to Thu How a0 OD Post Tus Dee 500 INFO RONICS ttendance System Employee Attendance Systems Hide Menu Welcome Sample Power User Log Off e Power User a Periods Current Period a Daily Operations Calendar Dashboard From Fri Nov 24 00 to Thu Nov 30 00 gt Labor Dashboard Payroll Monitor Friday Saturday Sunday Monday Tuesday Wednesday Thursday gt Editing Time Cards F Now a Now a ENw b Transfer Activity Percentage of Hours Percentage of Hours Percentage of Hours Percentage of Hours Percentage of Hours Percentage of
22. ex Schedule NP Wkcomp WKC Dec 22 71530 7 15 30 i 75 30 l 75 30 Travel Hrs PTP ai S NP Traing NTR PersDayOff PER Suspend NP SNP 25 Using Schedule Patterns attendance on Demand User Manual A Schedule Pattern is a combination of daily schedules that repeats for a definite or indefinite period of time Once an employee is assigned to a pattern his or her schedule is generated automatically Adding a Schedule Pattern You create a schedule pattern using the Schedule Patterns option in the Scheduling menu After you create a schedule pattern it is available for all employees in the Attendance on Demand system that you are responsible for Creating a Schedule Pattern e Select Schedule Patterns from the Scheduling menu group e Click the Add New Schedule Pattern gt Add New Schedule Pattern icon on the navigation toolbar e Complete the wizard fields as described in the following table Schedule Patten Type Repeat of Schedules Period Life of Schedule Pattem Beginning of Week Schedule Pattern Properties Pattern Applies Schedule Weekly Pattern Bi Weekly Pattern Pattern Begins Ending Rules Pattern Repeats Every Place Schedules on Holidays Use Emp Workgroup Use Emp Rate of Pay Welcome to the Schedule Pattern Properties Wizard Use this wizard to define the working operation of a schedule pattern Next gt Cancel The schedule pattern applies the schedules yo
23. he Worked Time to Compensate field o Pay Amount Indicated Credits the lunch amount as specified in the Amount field Ok Cancel o Pay Lunch Amount Deducted Credits the full lunch amount automatically deducted the Amount field is ignored e Specify a reason code in the Reason field e Click OK 15 Managing Schedules in the Time Card attendance on Demand User Manual Managing Schedules in the Time Card A schedule in Attendance on Demand is not just the range of time the employee is expected to be at work Schedules can also indicate a planned absence such as Sick time Adding a Schedule e Right click on the Date field e Select Scheduling e Select Add a Schedule e Define the schedule properties as described in the following table Date Schedule Type Benefit Start Time End Time Amount Slaliur Cost Center Department Job Special Pay Schedule Style Add a New Schedule for This Employee 11 24 2000 Standard Schedule v 5 00p 8 00 MIA v 2928 v 14A v ACEH v 0SP v Standard v Specifies the schedule date Schedule Type Standard defined using the Start Time and End Time fields Abs ence Plan ned defined using the Benefit field Start Time Specifies schedule start time in a Standard schedule type Specifies schedule end time in a Standard schedule type Amount Specifies the number of hours worked in a Standard schedule type or the number of hours credited in an
24. ithin the calendar cell 23 Defining Schedules attendance on Demand User Manual Editing an Existing Schedule Once a schedule is created you can edit the schedule by double clicking on the schedule Make changes to the schedule properties as necessary and click OK to confirm e Double click on a schedule in the calendar cell e Complete fields in schedule properties o See Adding a New Schedule for options Deleting an Existing Schedule Schedules can be deleted from a calendar cell using the Cut options in the schedule menu When you select Cut the selected schedule in the calendar cell is removed e Right click on a schedule in the calendar cell e Select the Cut option o Cut Off this Day Deletes schedule for a single day o Cut Off this Week Deletes schedules for entire week Shortcut Click on the Delete Schedule icon within the calendar cell Using Copy and Paste Functions After entering a schedule in one or more calendar cells you can Copy or Paste cells using the options in the schedule menu e Right click on a schedule in the calendar cell e Select the Copy option to save a schedule to Windows clipboard e Select the Paste option to write a Windows clipboard schedule to a new calendar cell 4e Cut Off This Day 4e Cut Off This Week E Copy T Paste E Replicate Previous Week Quick Schedules gt Benefit Schedules b E Add a Schedule W Flex Schedule 4e Cut Off This Day
25. k the Payroll Monitor leads you to a list of employees in need of correction e Select Payroll Monitor from the Daily Operations menu group e Click on the Issues link for the desired pay period o Conditions in bold type are critical ISSUES e Click on the employee s name link to access the Time Card Home Workgroup 2200 2200 2200 2200 2200 2200 2200 2200 2200 2200 Last Name Fera Jr Fusco Jr Galbraith Murphy Jr Patel Powers Adams Adolph Alexander Antonyk First Name Charles Jr James Alexander Edward Kristina StevenM Fillup Joseph David Andrew ID 000410 000440 218 226 129 001290 010015 000112 216 000170 Badge Date of Hire 145 148 185 105 254 170 178 107 138 131 Mon Jul 10 89 Mon May 02 88 Mon May 12 97 Mon Jun 27 88 Thu Jul 06 00 Mon Jun 26 89 Sat Dec 30 99 Sat Dec 30 99 Sat Dec 30 99 Sat Dec 30 99 Condition Missing Punches Missing Punches Missing Punches Missing Punches Missing Punches Missing Punches Absent Absent Absent Absent 36 Preparing for Payroll Procedures attendance on Demand User Manual Correct Final Exceptions in the Time Card Make any final modifications to employee Time Cards See Daily Procedures Correcting Exceptions in the Time Card for commonly used Time Card edits Generate the Period Totals Report Utilize the Period Totals Report to verify the previous pay period information in preparation for authorizing and locking the em
26. le Schedule Punches Start End in 645 1515 Bf 4 24 15 Add a New Schedule Edit Schedule Delete Schedule 17 Acknowledging Exceptions attendance on Demand User Manual Acknowledging Exceptions in the Time Card If employees are Absent when they are scheduled to work or Tardy when they punch IN late the Time Card indicates the exception with the critical Acknowledging a Single Exception e Right click on the critical exception icon e Select Acknowledge exception name o The acknowledged exception icon will appear in the Punches column o An asterisk symbol appears to the upper right of each acknowledged exception in the Exceptions column Acknowledging All Exceptions for a Single Day e Right click in the Exceptions column e Select Acknowledge All Exceptions o The acknowledged exceptions icon will appear Punches column o An asterisk symbol appears to the upper right of each Mout In Out a 4 24 14 15 y 94 Acknowledge Arr Early Details Exceptions Arr Early Shrt Lun Acknowledge all Exceptions Arr Acknowledge Arr Early Tard Acknowledge Shrt Lun Arr Early Miss Pun 18 Managing Supervisor Edits attendance on Demand User Manual Managing Supervisor Edits in the Time Card Supervisor edits are adjustments made to an employee s Time Card and are displayed with the icon in the Punches column When clicked supervisor edits for the current day are displaye
27. lect the desired pay period i e Previous oa ee i e Click the Time Card Not Yet Locked Nov 18 Noy 19 2 3 4 Nov 20 6 00 14 00 5 57 15 17 D y 7 30 B Time Card Not Yet Locked icon s Novi 6 00 14 00 552 1918 12 48 6 Nov 22 6 00 14 00 5 55 17 17 D y 7 30 e The Time Card Locked 4 Time Card Locked icon is 7 7 re Fe d isplayed Ld Time Card Locked By Group of Employees Users can authorize and lock time cards for an entire work group using a single edit The following are steps to authorize Time Cards for a group of employees e Select Editing Time Cards from the Daily Operations menu group e Click the Group Adjustment J Group Adjustment icon on the navigation toolbar e Click Next to begin the Perform Group Adjustment wizard Select Approve Select Approve Time Card Select Approve and Lock Time Card Specify the desired period in the Pay Period field i e previous e Check the box next to each employee s name whose Timecard you wish to approve and lock o Click the Employees column label to select all employees e The wizard will confirm the number of employees selected in the Review field e Click Finish Welcome to the Perform Group Adjustment Wizard Use this wizard to apply an adjustment to a group of employees 38
28. lendar type view of Scheduled planned absences is also available Period Summaries Daily Summaries Scheduled Time Ott Scheduled Time Off Pay Desig Station Cost Center Hours Rate Dollars December 2000 January 2001 Department Job Special Pay hu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Regular MIA 2925 14 4 ACEH 25 55 16 3500 391 0375 2 1 z 5 4 5 6 T 1 2 3 4 O5P g a 9 10 BEMER i3 i4 e 7 sa o i Wa OIT Hrs MIA A 4 CEH 1 30 24 5300 36 7950 16 15 16 i7 18 19 2p oY 12 13 14 15 16 17 18 Sick MIA 2920 144 ACEH 8 00 16 3500 130 8000 ae i ail ee A 2 ae at a a a 05F 30 z4 30 a1 26 2 26 2g 30 a1 Totals 33125 555 6325 Description Penod Summaries Specifies information based upon the entire pay period Pay Desig Pay Designation assignment Workgroups Specifies the workgroup assignment the shift hours were allocated Hours Calculated shift hours Rate Pay rate calculated based upon Pay Designation multiplier Dollars Calculated gross dollars Daily Summaries Specifies information based upon each day of the pay period same format as Period Summaries Scheduled Time Off Planned Absences scheduled within a 3 month period Adding a Punch for a Single Employee attendance on Demand User Manual Adding a Punch tn the Time Card The Time Card allows you to add a transaction to an employee s Punches section You do this for example when an employee forgets to punch out
29. n Demand uses for a full or partial shift The pay designation returns to the original pay designation when the employee punches in for the next shift Transferring a Pay Designation Right click on the shift hours in the Hours field i Select Reallocate Pay Designation Hours Select the hours to be assigned to the new pay designation in the Allocate From field Enter the number of hours to be transferred in the Amount field o Use HH mm format i e 4 30 o Use HH hh format i e 4 50 Select the new pay designation in the Pay Designation field Enter the hour amount Specify a reason code in the Reason field Click OK Punches Hours in Out Station CostCenter Depa 4 24 1515 9 30 ZT anan OMT Hrs 1 39 Pay Des Transfer on Fri 24 Nov Reallocate Pay Designation Hours Rate Transfer on Fri 24 Noy ANA 14nn amp NN WILA JAIN Reallocate Time to Another Pay Designation Date Time Allocate From Amount Pay Designation Effect Reason 11 24 2000 4 24a oof O T Hrs v Default v no reason given v Ok Cancel 12 Transferring Hours to a Different Workgroup attendance on Demand User Manual Transferring a Block of Time to a Different Workgroup Use this function sometimes known as distributing labor when you are reviewing an employee s hours for a day or a pay period and you determine that some of the hours should be assigned a different workgroup i e Department Block Ho
30. ns need of 33 Daily Procedures attendance on Demand User Manual Correct Exceptions in the Time Card The Time Card lets you view and modify employee time cards and related information You can view time card punches and totals and supervisor edits You can also make changes to punches hours and pay designations See Using Time Cards for detailed directions on each of the recommended Time Card edit functions Missing Punch Exception e Right click on the Date field e Select Adjustments e Select Add Punch Absent Exception B e Right click on the Date field e Select Scheduling e Select Benefit Schedules to indicate a planned absence schedule i e Vacation OR e Right click on the Absent exception icon e Select Acknowledge Absence to indicate the exception has been reviewed only Et Arrived Early Exception e Right click on the Date field e Select Adjustments Fera Jr Charles JFK 2200 36B ACE OSP 2200 Fera Jr Charles 000410 145 Mon Jul 10 89 Date peste Punches H Date Start End In Out 1 Nov 17 7 30 16 30 B 2 Nov 16 3 Nov 19 4 Nov 20 15 00 23 00 14 59 23 03 y 7 30 5 Nov 21 15 00 23 00 14 58 23 02 7 30 6 Nov 22 13 00 21 00 12 58 O y 7 30 Regular 7 30 7 Nov 23 15 00 23 00 B E Time Card Not Yet Locked Period Summaries Time Off Daily Summaries Pay Desig Station Cost Center Hours Rate Dollars Department Job Special Pay Regular JFK 2200 366 ACE OSP 22 30 16
31. on Specifies comments about the schedule pattern Save Only Specifies that schedule pattern properties are to be saved 2 Using Schedule Patterns attendance on Demand User Manual Building the Schedule Pattern Entries You define schedule start end times in the Schedule Pattern entries section using the schedule shortcut menu within a calendar cell Add a Schedule for This Schedule Pattern Adding a New Schedule to a Calendar Cell ee Standard Schedule J Benefit i l Start Time Click on the Add Schedule icon within the calendar cell End Tim 5 00p x Define the schedule properties as described in the following Batian 8 00 Station ome v ta b e Cost Center v Department Home v Job Home v Special Pay Home v Schedule Style Standard v Cancel Description Schedule Type Standard defined using the Start Time and End Time fields Abs ence Plan ned defined using the Benefit field Start Time Specifies schedule start time in a Standard schedule type End Time Specifies schedule end time in a Standard schedule type Specifies the number of hours worked in a Standard schedule type or the number of hours credited in an Absence Planned schedule type location Specifies the workgroups associated with the schedule Use the pull down Department menu to specify the workgroup if it is other than the home workgroup Cost Center Home is the recommended default for each workgroup field 28 Using Sche
32. ower User 2 Pages Schedules w 4 Prev Month gt Next Month Employee Clark Joseph v Station JFK v Cost Center 2200 v Departnent E 44 Job gt o q Daily Operations I ACE a Special Pay D50 x gt Labor Dashboard Clark Joseph JFK 2200 14A ACE D50 gt Payroll Monitor ph ORK December 2000 b Editi f Editing Time Cards tat Hore gt Transfer Activity Center Department t Name FirstName ID Badge Scheduling 2200 144 Clark Joseph 000169 130 gt Employee Schedules r A Schwchied Absences Friday Saturday Sunday Monday Tuesday Wednesday Thursday Total Next Week Week of fz 32 00 gt Schedule Patterns New 7ns 30 7715 30 m7iis30 pSicks 00 Reports ji s x F F i b My Saved Reports t f f i t f E P Week of December 40 00 gt Classic Reports Dec 1 iea RS lane i 5 7115 30 75 30 X 7 1530 X 7 1530 0 6 7 15 30 gt System Reports B 75 30 B 715 30 7 1530 em B 7 1 l Summary Sheets T F X A gt Employee Hours Week of 40 00 gt Employee Exceptions Deo a 75 30 75 30 71530 71530 71530 2220 Employee Lists E a n 4 n y List of Active ones Employees Week of 40 00 p List of Terminated pects 7is30 71530 71530 m7ns30 m 7is30 Employees Operations t F t i t gt Add New Employee Week of 40 00 Batch Payroll File pec 22 owris30 71530 x 71530 m 715 30 71530 Exports gt Change Password x
33. p To view an individual employee s schedule click on the employee s name link p November 30 2000 87 Active 26 Inactive Employees Attendance Enterprise Pay Period is Fri Nov 24 00 to Thu Nov 30 00 Post Tue Dec 5 00 IN FO RONICS Attendance System EO Me Employee Attendance Systems Hide Menu Weakome Sample Power Leer Log Off 4 Power User a jo 5 Previous Week Next Week 14 4 Prev Page Page 5 B of 18 Next Page Station Al v Cost Center All i Department All a Job Daily Operations Al v Special Pay All vi gt Labor Dashboard gt Payroll Monitor gt Editing Time Cards Employee Schedules 87 Employee s oe Employees Friday Saturday Sunday Monday Tuesday Wednesday Thursday Total b Transfer Activity Camm Joseph Nowember a 40 00 Scheduling ope 7 1530 7 3016 7 3016 l 7 306 gt Employee Schedules Scheduled Absences i 4 i 4 Next Week Capanna Michael 40 00 gt Schedule Patterns 2200 gt 3 144 6 14 30 n We Vacation 6 14 30 723016 Reports 0SP 8 00 gt My Saved Reports ie bg i gt Classic Reports Castelberg John 40 00 gt System Reports take 8 15 16 45 E 8 15 16 45 8 15 16 45 8 15 16 45 0m 8 15 16 45 Summary Sheets z i re a gt Employee Hours i Cavanaugh James 40 00 gt Employee Exceptions rad 2200 e P b 6 1511 4 457 6 15 16 45 6 45417 15 Employee Lists 144 e aop List of Active i Employ
34. ployee Time Cards Generating a Period Totals Report Select System Reports from the Reports menu group Select the Period Totals Report in the Available Reports section Select View Report Now Click Run Report Click the Print Preview T Print Preview icon on the navigation toolbar o Printer option available o File save option available Classic Reports Available Reports 4rchived Time Card Report Batch Payroll Totals Report 44 Detailed Exception Report Distributed Hours Report Employee Schedules Employees With Missing Punches Period Totals Report Simple Employee Report Time Card Report weekly Worked Hours Summary Report 37 Preparing for Payroll Procedures attendance on Demand User Manual Authorize amp Lock Time Cards Attendance on Demand allows users to authorize and lock time cards When a time card is authorized an edit is recorded that includes the user s name the time of the authorization and the start date of the pay period When a time card is locked the edit log also indicates that the time card is secured By Single Employee Users can review an employee s time card for accuracy and ____ then approve it within the Time Card The following are 9 ee MNS ON 2200 43 ACE OSP steps to authorize a single employee s Time Card Home Cost Home Last Name First Name ID Center Department 2200 45 Sanville Miquel 180 173 Badge dule Punches Hours e Access an employee s Time Card ee ei EE T e Se
35. renennrnne 13 Paying Employees to Actual or Scheduled Shift Time cccccecscsesesseeeeeserseeeeesetseeeeeseneesrensenenass 14 Crediting Deducted Lunch Titme ccscccsscsrenerececseceseecrenenecnseecuseearsueneceseecuneearsuentenseneenesarsnenees 15 Managing Schedules in the Time Card cccccccsceccsceeseceeeeeeeeeeeseeeeeeeeeeeaeeeeaeeeeaeanseeaeeesaneesanes 16 17 ACKMOWIEGGING EXCEPUONS wacsicnassvicot nani N TNIE EOE eT ATENA 18 Managing SUPeErVISor EAS ainra aaa ANE E EDA E AE A A TEO 19 Managing TIMe Card NOES ssiri nenia KAEN E ENEE EEEN EAE ANERE EE 20 Using and Accessing Schedules Accessing Employee Schedules by Group c sccscsseressscuscrecuecusarecnecueareunecueareusesueaveuseseeusersenseuss 21 Accessing Employee Schedules by Individual ccsececseeeseseceeeeeeeeeeeeeseseeseereesensesreesenstarensenenass 22 Defining Schedules Adn ASC NCdUlE ori muriera tie mei ene merry er Rare enn nae rere a ter rer een rr een rr ae ree 23 EdD vo 9 210 Cis ene ne re ee eee eee eR eee ere er ere rece reer ee 24 STSCI Cx GU Sy sas vat ta ade oatsonaae saw veda EA sae este eae 24 Using Copy and Paste FUNCHONS icciicwwaianceriiiaseervniawerd nauunene inane eieunely akan 24 Scheduling a Benefit Planned Absence Day c ccsecsessersssseusersesseuseusesseuseuseseeusarseseeusarsenseusanss 25 Using Schedule Patterns AGGING a Schedule Paterissa a A outa T 26 27 Building the Schedule Pattern EntrieS cccscscsscsec
36. s that users create and modify themselves Report Type Description Attendance Reports These reports display information about the employee time card schedules and exceptions Employee Lists These reports are used to review basic information about the employee such as name payroll ID badge number home workgroup assignment and date of hire Schedules These reports are used to review employee schedules for the specified date range These reports display employee work history during the specified date range Generating a My Saved Report Select My Saved Reports from the Reports menu group Select the desired report type link from the My Saved Reports menu option o Select the desired report name from the Report Title section o Designate the properties of the report by using the applicable selection lists o Employees o Workgroups o Period Select View Report Now Click Run Report My Saved Reports gt Attendance Reports Employee Lists Schedules History Report Title Time Card Report for Pay Period Employee Exceptions in Pay Period Employee Exceptions on Selected Day Simple Hourly Pay Designation Summaries Daily Pay Designations For Week Simple Exception Amount Summaries o Click the Print Preview P int Preview icon on the navigation toolbar o Printer option available o File save option available 31 Understanding Reports attendance on Demand User Manual Managing My Saved Reports
37. t Add a Schedule to indicate a standard shift i e 0800 to 1630 OR e Right click on the Unscheduled exception icon Rate 16 5300 e Select Acknowledge Unscheduled to indicate the exception has been reviewed only Dollars 371 9250 371 9250 35 Preparing for Payroll Procedures attendance on Demand User Manual Search for Issues Prior to Payroll Attendance on Demand makes it easy to see if all required information is available before payroll is processed The Payroll Monitor is a quick indicator of whether or not all issues have been addresses before your payroll file can be created Payroll Scheduling z This Week Weekly Fri to Thurs Begins Employees 87 Ends Previous Period Employees Scheduled Begins FriNov 17 00 Employees Scheduled OFf Ends Thu Nov 2300 Employees Without Schedules esi Nat Week Issues 312 312 critical Begins Hours 2269 40 Dollars 25249 9200 ole san Employees Scheduled sia Employees Scheduled Off Current Period Employees Without Schedules Begins Fri Nov 24 00 Ends Thu Nov 30 00 Issues 295 295 critical Hours 2655 13 Dollars 26030 0200 Status Pleace Repair Using the Payroll Monitor Fri Nov 24 00 Thu Nov 30 00 73 4 14 Fri Dec 01 00 Thu Dec 07 00 72 0 15 Usage Active Employees H R Hourly Status Types Full Time Part Time Active Conditions Normal Probation Training oO J oO om ooocooqooqcoc jo co J es pA When clicking on the Issues lin
38. u add to the assigned employees This is the recommended default Specifies that a weekly 7 day schedule cycle will be repeated Specifies that a biweekly 14 day schedule cycle will be repeated Specifies the earliest date when the schedule pattern can be assigned to employees Specifies the lifespan of the schedule pattern Pattern Runs Forever is the recommended default Specifies the first day of the pay week Specifies if the schedule pattern should place schedule on company holidays Specifies if the schedule pattern should use the employee s home workgroup and home rate of pay for the schedules Yes is the recommended default 26 Using Schedule Patterns attendance on Demand User Manual A Schedule Pattern is a combination of daily schedules that repeats for a definite or indefinite period of time Once an employee is assigned to a pattern his or her schedule is generated automatically Adding a Schedule Pattern continued Description Future Application Days to Build from Specifies the number of days to which the schedule pattern is applied of Schedules Today beginning with today s date Apply Beginning From Choose from the recommended options Default uses the date listed in Fatter Begins field Beginning of Current Pay Period Beginning of Next Pay Period Visual Presentation Week Begins On Specifies the first day of the pay week Name Specifies the name of the schedule pattern Descripti
39. urs Transfers re assign hours without regard to a specific time of day or specific shift Transferring a Different Workgroup e Right click on the Date field e Select Workgroup Ops e Select Reallocate Hours e Select the hours to be assigned to the new workgroup in the Allocate From field e Enter the number of hours to be transferred in the Amount field o Use HH mm format i e 4 30 o Use HH hh format i e 4 50 e Select the new workgroup in the Location Department Cost Center fields e Specify a reason code in the Reason field e Click OK Date Time Allocate From Amount Station Cost Center Department Job Special Pay Reason Transfer Time to Another Workgroup 11 24 2000 8 00a y 9 30 MIA 2928 1 4A ACEH 0SP 2 00 MIA v v 144 ACEH v 0SP v no reason given v Ok Cancel 13 Paying Employees to Actual or Scheduled Shift Time attendance on Demand User Manual Paying Employees to Actual or Scheduled Shift Time Using Special Edits Special edits are changes made to a time card specifying that an employee is paid to the scheduled start end or actual start end of a shift Pay to Actual Start and Pay to Actual End are used to override rounding areas or authorize Overtime You cannot apply a special edit to an unscheduled shift Authorizing Extra Hours with Special Edits Nov 24 fas 1515A A 4 24 1515 y 9 30 MIA E Scheduling gt OTHrs 130 e Right click on the Date field
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