Supervisor, HR Representative, Permanent Head/Designate User
Contents
1. 5 If the classified or new previously unclassified position is vacant be sure to select the Vacant Position button on the screen 6 Ifthe new previously unclassified position is currently filled be sure to indicate that that you are entering this request on behalf of an Employee see step 4 7 The system will automatically populate the Employee information with your name and email address Depending on your role it will also populate the Supervisor and Permanent Head Designate name and email address 8 Once you have filled out all the required fields and are satisfied with your entries you may click the Submit button Once you click Submit you cannot modify your entries 27 HRS Position Description Questionnaire Reviewer User Manual Newfoundland Labrador Human Resource Secretariat ABABA Help Home Manage Account Logout Home Contact Government Home Position Description Questionnaire Position Identification This reclassification request is for a position that is classified new previously unclassified Employee Last Name Test First Name Supervisor 10 E mail Address supervisor10 gov nl ca Position Information of position to be reviewed Classification Title and Pay Level Eastern Health Employer Branch Division Unit Etc Work Address of position to be reviewed Mailing Address 1 Mailing Address 2 City Town Province2. Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 31 HRS Position Description Questionnaire Reviewer User Manual Appeals Process Appealing the PDQ Decision If an employee is not satisfied with the final PDQ decision they have the option to appeal it An appeal can be made regardless of the rating assigned to their PDQ To initiate the appeal process the employee must contact the Classification Appeal Board Public Service Commission 32 HRS Position Description Questionnaire Reviewer User Manual Technical Support Contact Information HRS provides PDQ System Support via the pdagsupport gov nl ca during government business hours 8 30 a m 4 30 p m daily Telephone support is also provided by calling 709 729 6334 or toll free 1 844 254 6334 33 HRS Position Description Questionnaire Reviewer User Manual
3. Newfoundland and Labrador Postal Code Telephone 999 9999 Extension This reclassification request is for your position a third party position a vacant position Supervisor Mana Name Test Supervisor 10 x Email supervisor10 gov nl ca Position Title Telephone 999 9999 Extension Permanent Head Designate Name No Permanent Heads found for this employer Email Position Title Telephone 999 9999 Extension Reclass Reason Reason For Reclass If your supervisor or permanent head is not listed in the drop down boxes above please notify your supervisor or your Human Resources Department to have this issue resolved Please confirm that the information you have entered is accurate before clicking submit Once you click submit this information cannot be modified Incorrect information will prevent you from successfully completing the PDQ process Only Human Resource Secretariat Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 9 When you click Submit the form will be sent to HRS for review and validation You will be notified via email from HRSJES gov nl ca when your reclassification request has been validated If y
4. For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 8 The system will display a message indicating that the password was successfully reset 9 Click on the link and the PDQ login screen will display eee ee Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat A A Al Reset Password Password successfully reset Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Change Password The system allows users to change their password at any time You can change your password using the Change Password function on the PDQ Login screen 1 Click the Change Password link HRS Position Description Questionnaire Reviewer User Manual F Edit Viev Fa te t b v C de v Pagev Safetyy Toolsv I Ee E Ena f Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire A A New users click here to create account Forgot Username or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labra
5. Labrador Human Resource Secretariat AB ATA Help Home Manage Account Logout 3 Select the section you wish to print or Complete PDQ and click the Go button The program will render a print friendly view of the information in your browser window Use the print icon at the top of the screen to print the PDQ section you selected You may also save the document to Back to Comments Position Identification Overall Purpose of Your Position Regular and Periodic Activities Factor 1 Knowledge Factor 2 Interpersonal Skills Factor 3 Physical Effort Factor 4 Concentration Factor 5 Complexity Factor 6 Accountability and Decision Making Factor 7 Impact Factor 8 Development and Leadership of Others Factor 9 Environmental Working Conditions Your Comments Review Comments Complete PDQ Disclaimer Privacy Careers Home Contact Government Home your computer by using the Save icon HRS Position Description Questionnaire Reviewer User Manual File Edit Goto Favorites Help R Bl C de Pages Safetyy Tog Fill amp Sign Comment v Fill amp Sign Tools Position Description Questionnaire Your Comments Make any additional comments you feel should be considered when your job is evaluated test gt Send or Collect Signatures gt Work with Certificates HRS PDQ Evaluation and Decision Once HRS receives the completed PDQ
6. Manager Comments Overall Purpose of Your Position Supervisor Comments Key and Periodic Activities Supervisor Comments 5 The Supervisor is able to enter comments on each section of the PDQ as well as make general comments at the end To view a particular section Factor of the Employee s PDQ click the Show Section button below each comment area and that section will be displayed 18 HRS Position Description Questionnaire Reviewer User Manual You can hide the section when finished by clicking the same button You may find it easier to print a complete copy of the PDQ to review before you enter your comments If so refer to the section Printing Saving a Copy of the PDQ 6 You may save your work at any time by clicking the Save Comments button at the bottom of the screen Once you are ready to submit your comments back to the Employee for their review click the Submit comments to Employee for review button NOTE Once you have clicked the Submit button you can no longer modify your amp Comments or view the PDQ Please make sure that you are satisfied with your comments before you submit them to the Employee for review Employee Reviewing and Commenting on Supervisor s Comments Once the Supervisor has commented on the Employee s PDQ the Employee will have the option to enter final comments The Employee will receive a notification email alerting them that their Supervisor has
7. and that generally Factor 4 Concentration involve a number of different steps to achieve a given outcome Need knowledge of a specialized or technical field requiring preparation in terms of formal or informal C training and or experience Others are generally available to provide me with advice and guidance on Factor 6 Accountability difficult or unusual problems and Decision Making Need knowledge of a specialized or technical field to provide advice work in a field which is evolving and C which requires me to keep abreast of trends and developments by reading publications attending seminars or courses and exchanging ideas with others Factor 8 Development an Need knowledge of a number of specialized or technical fields which are evolving and which require me to Leadership of Others keep current of trends and developments Factor 9 Environmental Working Conditions For the statement selected above explain or provide examples Your Comments DUDITHL FUY Factor 5 Complexity Factor 7 Impact 4 Once you have filled out all pages of the questionnaire you will be presented with a page which asks you to check your responses and submit your PDQ to the next level for review and comments shown below If you are a Supervisor Manager it will go to the HR Rep If you are the HR Rep it will go to the Permanent Head If you are the Permanent Head it will go directly to HRS Once you are satisfied with your PDQ responses you may cli
8. f Only Human Resource Secretariat Search Newfoundland Labrador Stagii Human Resource Secretariat A A A An email has been sent to you with your username Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Reviewer User Manual Forgot Password 1 Click the Forgot Password radio button E ed Only Human Resource Secretariat x Search Newfoundland Labrador Staging Human Resource Secretariat A A Forgot Username or Forgot Password Username Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 Enter the Username associated with the account and click Submit Enter the secret answer when prompted and click Submit 4 The system will send an email to the email address associated with the account This email will contain instructions on how to change your password Click on the link in the email If you can t click on it copy and paste it into the address bar of your Internet browser The res
9. finalized their comments and that the PDQ is now ready for the Employee s comments Once the Employee enters their final comments the PDQ gets submitted to the HR Representative for the organization HR Representative Reviewing and Commenting on PDQ Once the Employee has commented on the Supervisor s comments the HR Representative for the employer will receive a notification email alerting them that the Employee has finalized their comments and that the PDQ is now ready for the HR Representative comments NOTE If you have an existing PDQ account but do not yet have HR Representative access you must first contact HRS to have the proper access added to your account amp The System Administrator will require approval from your employer to grant you HR Representative access Please see the Contact Information section for details on how to contact HRS 1 Login to the PDQ system using the instructions from the Logging In section of this instruction manual 2 You will be presented with the HR Representative s Home Page HRS Position Description Questionnaire Reviewer User Manual Home Contact Government Home SSS Only Human Resource Secretariat v Search Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Home Help To begin a new reclassification request click here My Position Description Questionnaires Home Logout If you received notification from HRS to proceed w
10. html On this page you will find the link to log into the application NOTE all accounts created using the self service tool are created with Employee credentials If you are a Supervisor HR Representative or Permanent Head Designate you must contact HRS to have the proper credentials added to your account The System Administrator will require approval from your employer that you can be granted the appropriate reviewer status Please see the Technical Support section of this document for information on how you can contact HRS 3 ceca V Only Human Resource Secretariat F Search Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire A Al ET New users click here to create account Forgot Username or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support HINT The PDQ online application will log out after 20 minutes of inactivity After 15 minutes a message will prompt Employees to save their work giving them five minutes to do so before signing them out To prevent loss of information Employees should save their work on a regular basis Managing Your Account Information Once you log i
11. in a separate window HRS Position Description Questionnaire Reviewer User Manual PDQ Review Process Supervisor Reviewing and Commenting on a PDQ If you have been identified as someone s Supervisor and asked to review their Position Description Questionnaire PDQ you must create your account prior to your Employee being able to submit their reclassification request Please see the Creating Your Account section for information on how to do this NOTE If you have an existing PDQ account but do not yet have Supervisor access you must first contact HRS to have the proper access added to your account The System Administrator will require approval from your employer to grant you Supervisor access Please see the Contact Information section for details on how to contact HRS 1 When an Employee submits a reclassification request they identify their Supervisor and Permanent Head that will be required to review their PDQ When the employee has completed the PDQ and clicks Submit the system will generate an email to the Supervisor to let them know that there is a PDQ waiting for their review 2 Login to the PDQ system using the instructions from the Logging In section of this instruction manual 3 You will be presented with the Supervisor s Home Page HRS Position Description Questionnaire Reviewer User Manual Newfoundland Labrador Human Resource Secretariat A BATA To begin a new reclassification request click here H
12. J account The System Administrator will require approval from your employer to grant you Permanent Head access Please see the Contact Information section for details on how to contact HRS 1 Login to the PDQ system using the instructions from the Logging In section of this instruction manual 2 You will be presented with the Permanent Head s Home Page 21 HRS Position Description Questionnaire Reviewer User Manual Home Contact Government Home ss Only Human Resource Secretariat v Search Newfoundland Labrador CANADA Human Resource Secretariat Position Description Questionnaire Home AVARA Help To begin a new reclassification request click here My Position Description Questionnaires Home Logout If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below PH regular third party request Waiting for Human Resource Secretariat Approval View Printer Friendly PH new unclassified position Waiting for Human Resource Secretariat Approval View Printer Friendly PH enter regular 3rd party request Waiting for Human Resource Secretariat Approval Printer Friendly Position Description Questionnaires To Review as a Permanent Head Designe Supervisor AES test 3rd party supervisor submission PDQ under Review by Permanent Head Designate 10 0ct 2014 View Printer Friendly Print Test 11 Sep 2014 View Pr
13. Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Reviewer User Manual June 2015 Table of Contents SOOM ONE A dme E N E A iss Na AC ELAR E 1 Document Overview 02m ne tn cA RRR A ti nn 1 VS PO VON I eee em eds eee adaue nee e aus een ea nn nee eo eme ee 1 Getting SAN EEEE Da C0040060 0A Se De tect Dance s teen onde senc DUA 2 Roles MAIN MeF DG OOUTOT a aa ee na an die da cie co a a ec 2 Navigating to the PDQ Solution ccccccccccccseeeeeeceeeeeeeaeeeeeeeceeeeseeeeeseeeeeesseeeesseeeeeeessseaaseeeeeeessssaaseeseeees 2 Te API Your ACCOUN ae ee ee ae end 3 Forgot Username or PA SSWOM ccccccccseseeeeeeceeeeceeeeeeeeeeeeseeaeeeeeseeeeceeesseeeeeeeessaaeeeeesssaaeeeeeesaegeeeeeeaas 5 TVA eS WO ete stearate RER a i guna bene e stead pon E e E DAS OLA E ET 8 LOGOO 2222222 snnctanaseitaeainanicoyanentinesineemaisanceii ie iecaiienpeadnedaanmenpscdnnealaanbesinentsnsdnsaniaraataihiaalcanudeavonseiainaays 10 Managing Your Account Information cccseeccecseeeeeeeeeeeecseeeeecaeeeeeeseaseeesaaaeeeeseaeeeesaeeseessaneesesanseeensaes 11 Position Description Questionnaire ucsccsies ciccactictsecdsceaeessseadeaweescdeatatnctevededassssessedexvaeneseatatnsbeeededaseseessedeaveeceds 13 Position Description Questionnaire Workflow LL 13 PDQ General Information and Navigation sisi 16 PDO REVIEW Process ssusiiiig eini eeoa a Ei e T sas cessent v NAA vA AA GAGNA AMAN 0 ene tee 17 Supervis
14. and and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support Forgot Username 1 If you forgot your Username click the Forgot Username radio button If you forgot your password go to the next section Forgot Password HRS Position Description Questionnaire Reviewer User Manual ceca f Only Human Resource Secretariat Search Newfoundland Labrador Staging Human Resource Secretariat A A A Forgot Username Careers Home Contact Government Home tents are copyright Government of Newfoundland and Labrador all rights reserved please contact pdasupport aqov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 Enter the email address associated with the account and confirm that email address e e E e f Only Human Resource Secretariat v f Search Newfoundland Labrador Stagii Human Resource Secretariat A A A Forgot Username or Forgot Password Email Confirm Email Disclaimer Privacy Ca Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 The system will send an email to the email address identifying the Username associated with the email address eee a Sa
15. ation and Navigation Function Menu On the left hand side of every PDQ screen contains the menu options available to you as a user Every user will have the following menu options 1 Help 2 Home 3 Manage Account 4 Logout When you log into the PDQ the home page will display Hyperlinks There are numerous hyperlinks to other government sites on the page These links will open a new page in your browser You will not lose your place in the PDQ Technical Support Information At the bottom of every screen technical support contact information is provided Et ere Le te et at La Only Human Resource Secretariat v lf Search Newfoundland Labrador Human Resource Secretariat SS Position Description Questionnaire Home To begin a new reclassification request click here Help My Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Position Description Questionnaires To Review as a Supervisor Employee Name Position Title Status Date Created Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rig For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 Help The Help Screen provides information to help users complete the PDQ It opens
16. ck Submit If you want to print or save a copy before you hit Submit go to the section Printing Saving a Copy of the PDQ 30 HRS Position Description Questionnaire Reviewer User Manual 2 me e E Ea eE Only Human Resource Secretariat v Newfoundland Labrador CANADA Staging Human Resource Secretariat Position Description Questionnaire Submit PDQ Al Thank you for completing your Position Description Questionnaire PDQ Clicking submit will forward your PDQ to the Supervisor Manager which you had identified on your reclassification request form Help Once you submit your PDQ you will no longer have the ability to edit it The Supervisor Manager will add their comments and forward the PDQ back to you Home so you can respond Once you sign the PDQ to acknowledge seeing the Supervisor Manager comments the PDQ will automatically forward to the HR Department for comments and signature The PDQ will then go to the Permanent Head Designate which you identified on the reclassification request form Once reviewed the Manage Account Permanent Head Designate will forward your PDQ to Human Resource Secretariat for review Logout 9 If you would like to review edit your PDQ before submission click on the home button on the left hand menu then click view next to your PDQ If you have any questions during this time please contact your Supervisor Manager Email Address supervisor2 gov nl ca This page and all contents are copyright
17. dor all rights reserved For technical support please contact pdasupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support 2 Enter your Username and current password and click Submit Home Contact Government Home E m Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat A A A Reset Password Username Current Password Disclaimer Privacy Careers Home Con ome This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 Enter the answer to your secret question new password and confirmation password and click Submit If you forget the answer to your secret question contact Technical Support HRS Position Description Questionnaire Reviewer User Manual TEE Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat LA A A Reset Password Secret Question Fall2014 Secret Answer New Password Your password must contain 1 upper case letter 1 lowercase letter 1 nu and be a minimum of 8 characters in length Confirm Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical su
18. elp E E E EERTE Only Human Resource Secretariat Search Position Description Questionnaire Home Home My Position Description Questionnaires Logout If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below test test validation of request 3rd party request supervisor submission Waiting for Human Resource Secretariat Approval View Printer Friendly Waiting for Human Resource Secretariat Approval View Printer Friendly PDQ under Review by HR Rep View Printer Friendly Position Description Questionnaires To Review as a Supervisor Simone Caines Testing Web performance PDQ under Review by Supervisor Manager 26 Sep 2014 Printer Friendly This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 4 From the dashboard click on the view link next to the PDQ you want to review You will be taken to the Supervisor s comments page shown below Newfoundland Labrador Public Service Secretariat Help Dashboard Printer Friendly Employee Supervisor Manager Permanent Head Designate Logout ences j Only Public Service Secretariat Search Position Description Questionnaire Comments People associated with this Position Description Questionnaire Supervisor
19. ervisor Employees provide comments on the PDQs which are submitted by their Employees and request classification for new or vacant positions Human Resources Human Resources Representatives are able to review and comment on PDQs for Employees Representative and request classification for new or vacant positions Permanent Head Designates are able to request classification for new positions and fill out PDQs on behalf of other Employees Permanent Head Designate Permanent Head Designates can review the Employee Supervisor and HR Representative comments and provide additional comments and submit PDQs to HRS for final analysis Navigating to the PDQ Solution The entire PDQ solution is available online at http www exec gov nl ca exec hrs pdq html On this page you will find the link to log into the application as well as other useful information and documents It can be accessed 24 7 by logging in via your Internet browser at home or work The PDQ solution currently supports Internet Explorer 8 9 10 11 Firefox v33 and Google Chrome v38 If you use any browser version other than these the application may not function properly Click the Login to PDQ link in the Login section of the screen When you open the link you will be greeted with the PDQ login screen 2 HRS Position Description Questionnaire Reviewer User Manual shown below Leese Only Human Resource Secretariat V Search Newfoundland Labrador Human Res
20. et password screen will display as shown below 5 Enter your Username and copy and paste the temporary password from the email Click Submit i Home Contact Govemment Home C Only Human Resource Secretariat r Newfoundland Labrador Stagin Human Resource Secretariat A A Reset Password Username Temporary Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqgsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 6 The Reset Password screen displays as shown below 7 Enter the answer to your secret question Enter a new password and confirm the password Click Submit If you forget the answer to your secret question contact Technical Support HRS Position Description Questionnaire Reviewer User Manual re eee Ce f Only Human Resource Secretariat v B Search Newfoundland Labrador Stagii Human Resource Secretariat A A Al Reset Password Secret Question Winter2015 Secret Answer New Password Your password must contain 1 upper case letter 1 lowercase letter 1 number and be a minimum of 8 characters in length Confirm Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved
21. etter 1 lowercase letter 1 number and be a minimum of 8 characters in length Confirm Password Secret Question Secret Answer Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 Fill out the form all fields are required Make sure you enter your correct email address or you wont get the email to activate your account 4 When you are satisfied with the information you have entered click the Submit button The system will display a confirmation message with a link to the PDQ login page Don t click this link until you have activated your account 5 You will receive an email with a link to the PDQ application to activate your account 6 Click on the link in your email If you can t click the link copy and paste it into the address bar of your Internet browser The system will display the User Activation screen to confirm that your account is active Once you have activated your account the link from your email will no longer work Home Contact Governmen MWA Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat A A User Activation Your user account has been activated You have employee l
22. evel access If you are a Supervisor HR representative or Permanent Head Designate please contact technical support as per contact information below to request elevated access Login here Disclaimer Privacy Careers me Con vernment Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Reviewer User Manual 7 To have the Supervisor HR Representative or Permanent Head role assigned to your account you must have your employer contact HRS with approval for this request Technical Support contact information is displayed on the bottom of every screen You can also go to the Technical Support section of this document for information on how you can contact HRS Forgot Username or Password If you forget the username or password you created to log into the PDQ you can use the Forgot Username or Password function on the PDQ Login screen 1 Click the Forgot Username or Password link eee Only Human Resource Secretariat V Search Newfoundland Labrador Human Resource Secretariat A A Reset Submit New users click here to create account Forgot Username or Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundl
23. inter Friendly Testi Employee1 PDQ under Review by Permanent Head Designate Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 Click the view link next to the PDQ you want to comment on 4 You are able to view the Employee s Supervisor s and HR Representative s comments on this screen You can view the original PDQ answers by clicking on the Show Section button shown below You may find it easier to print a complete copy of the PDQ to review before you enter your comments If so refer to the section Printing Saving a Copy of the PDQ eae see Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat FTA 4 k Position Description Questionnaire Comments A People associated with this Position Description Questionnaire Employee Testi Employee1 TestE noemail com Supervisor Manager Supervisor AES aessupervisor1 noemail com Home HR Rep HR Rep AES aeshrrep1 noemail com Permanent Head Designate Permanent Head AES aespermanenthead1 noemail com Help Printer Friendly Logout Supervisor Manager Comments Overall Purpose of Your Position Supervisor Comments Overall Purpose a Show Section Regular and Periodic Activi
24. it will evaluate the PDQ and make a decision on the reclassification request Once the results are determined the Permanent Head Designate will be notified of the outcome The Permanent Head is responsible for communication of the results to the Employee 25 HRS Position Description Questionnaire Reviewer User Manual Submitting a Reclassification Request Completing the HRS Reclassification Request Supervisors HR Representatives and Permanent Head Designates can only enter reclassification requests for the following situations 1 On behalf of other Employees for existing positions 2 For classified vacant positions 3 On behalf of an Employee for a new unclassified filled position and 4 For new unclassified vacant positions A reclassification request is the first point in the process of having a position reclassified A request must be sent in to HRS with identifying information about the person you are submitting on behalf of the position and information about those who will review the PDQ 1 After logging into the system the Home page displays To begin a reclassification request click the link which says to begin a new reclassification request click here shown below t act Govemmen ace Only Human Resource Secretariat f Search Newfoundland Labrador Development Human Resource Secretariat ription Questionnaire Home L To begin a new reclassification request click here Help i M
25. ith PDQ completion click view for the appropriate position title below Waiting for Human Resource Secretariat Approval View Printer Friendly Waiting for Human Resource Secretariat Approval View Printer Friendly PDQ submitted to HRS for review and analysis View rest Employee1 Print Test PDQ under Review by HR Rep Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 3 Click the view link next to the PDQ you want to comment on 4 You are able to view the Supervisors and Employee s comments on this screen You can view the original PDQ answers by clicking on the Show Section button shown below You may find it easier to print a complete copy of the PDQ to review before you enter your comments If so refer to the section Printing Saving a Copy of the PDQ EE Only Human Resource Secretariat Search Newfoundland Labrador Human Resource Secretariat de 4 i Position Description Questionnaire Comments A People associated with this Position Description Questionnaire Employee Test1 Employee1 TestE noemail com Supervisor Manager Supervisor AES aessupervisor1 noemail com Home HR Rep HR Rep AES aeshrrep1 noemail com Permanent Head Designate Permanent Head AES aesper
26. l Address employee 10 gov nl ca Confirm Email Address Note Password required to change Secret Question Answer Password New Secret Question New Secret Answer Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HRS Position Description Questionnaire Reviewer User Manual 12 Position Description Questionnaire Position Description Questionnaire Workflow The workflow diagram below outlines the process for completing a PDQ Position Description Questionnaire Process Flow Review and Add Additiona Submit to HR for Comments if Review required Completes and Submit to submits Complete PDQ Supervisor for Reclassifcation Review Employee Request Supervisor Submit to Permanent Head for Review Review and Comment Review and Submit to HRS for Comment Assessment Permanent Assess PDQ Send PDQ to Employee for Completion HRS Job Analyst Note The diagram above depicts the typical reclassification request process There are instances where a Supervisor HR Representative and or Permanent Head Designate can enter reclassification requests These are discussed later in this document HRS Position Description Questionnaire Reviewer User Manual Position De
27. manenthead1 noemail com Help Printer Friendly Logout Supervisor Manager Comments Overall Purpose of Your Position Supervisor Comments Overall Purpose a r and Periodic Activities Supervisor Comments Regular and Periodic Activities 5 You will be able to enter general comments in a field at the bottom of the page The intent is to capture your thoughts about the Supervisor s and Employee s comments before the PDQ 20 HRS Position Description Questionnaire Reviewer User Manual is submitted to the Permanent Head and HRS 6 You can save your work at any time by clicking on the save comments button When you are ready to submit your comments to the Permanent Head click on the Submit to Permanent Head Designate button NOTE Once you have clicked the submit button you can no longer modify your _ amp comments or view the PDQ Please make sure that you are satisfied with your comments before you submit them to HRS for review Permanent Head Designate Reviewing and Commenting on PDQ Once the HR Representative has reviewed the Employee s PDQ and provided comments the Permanent Head Designate will receive a notification email alerting them that the PDQ is now ready for the Permanent Head Designate s comments NOTE If you have an existing PDQ account but do not yet have Permanent Head Designate access you must first contact HRS to have the proper access added to your _
28. nto the system you have the ability to manage your account information You can change your name Username email address secret question and secret answer 1 Click on the Manage Account menu item HRS Position Description Questionnaire Reviewer User Manual Newfoundland Labrador ceca f Only Human Resource Secretariat v Search Human Resource Secretariat LA BA DA Help Home Manage Account Logout Position Description Questionnaire Home To begin a new reclassification request click here My Position Description Questionnaires cation from HRS to proceed with PDQ completion click view for the appropriate position title below PDQ waiting employee s final comments Printer Friendly Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 Update the information you wish to change and click update To change your secret question and or answer you will be required to enter your current password Newfoundland Labrador tat E E E MEN Only Human Resource Secretariat v f Search Human Resource Secretariat A BABA Help Home Manage Account Logout Position Description Tool Edit Account Information First Name Employee 10 Last Name Test Username employee10 Emai
29. or Reviewing and Commenting on a PDQ eers 17 Employee Reviewing and Commenting on Supervisors Comments 19 HR Representative Reviewing and Commenting ON PDA 19 Permanent Head Designate Reviewing and Commenting on PDQ icien 21 Printing Saving a Copy of the PDQ ccccccccccccseseeececeeeeeeeeseseeceeeeseeaeeeseeeeeeesssaeesseeeeeessssaaaeeeeeeeeessaaageees 23 HRS PDQ Evaluation and DECISION pcciisinretsiwvarcnssrnntncnenestestiaashauavadduntovanthsrwnesks stedmndinatadvatonaathdiodestua 25 HRS Position Description Questionnaire Reviewer User Manual i Submitting a Reclassification R QUeEST sn en 224 92 let ist S tma Amb thant 26 Completing the HRS Reclassification Request 26 Compe a PDO nee ee ae ce ee ee a ae ee ae 28 Appeals OCC SS iia acectute Re A2 tna ci ac eae ase ahead a vaca ets acai tus tn e c 32 Appealing the POG DECISION azadsan en ane ten ne Eee en eme 32 T chnicalS bols se De nn th die tin nShe en ENTARA L Deere A 33 CONACTINONMAIONE ESS SE ma nn da ne donne dde ee detre see rene tn a tons dat 33 HRS Position Description Questionnaire Reviewer User Manual ii Solution Overview Document Overview This document is the user manual for the Human Resource Secretariat s HRS Position Description Questionnaire PDQ solution In this document you will find an outline of all the solution s features and a walkthrough on how to use each one including text descriptions and annotated images Sys
30. ou are a Permanent Head entering this request the system will not require the identification of a Supervisor Completing a PDQ Once your reclassification request is completed and validated by HRS you will receive an email 28 HRS Position Description Questionnaire Reviewer User Manual confirmation with a link back to the PDQ system Click on the link which will bring you back to the login page and enter your username and password When you login you will be brought to your PDQ dashboard and will see that your reclassification request has turned into a PDQ shown below Requests that you submit as a Supervisor will show in the My Position Description Questionnaires dashboard The PDQ s that you are to review as a Supervisor HR Representative or Permanent Head Designate will display in the Position Description Questionnaires to Review dashboard You have 90 days from when you start a PDQ to complete it and submit it to the appropriate reviewer i e if you are a Supervisor entering the PDQ it will be forwarded to the HR Representative for review and then to the Permanent Head before it expires If your PDQ expires you will get a message the next time you try to access the PDQ If you wish to reactivate an expired PDQ you must contact the PDQ System Administrator to have your PDQ reactivated See contact information in Technical Support section of document Newfoundland Labrador Human Resource Secretariat Position Descrip
31. ou get a message Cannot save form information Please Note you cannot save a completed copy of this form on your computer click the button Don t show again and click Close You can disregard this message 3 As each section is completed the font in the blue bar menu on the left hand side will change to yellow shown below A S H 3 1 13 G 100 Le Tools Fill amp Sign i Comment Help Position Description Questionnaire Factor 1 Knowledge Home Manage Account Note This section focuses on the knowledge and skills required to do the job rather than the position holder s academic credentials or Logout experience For assistance in completing this section consult with your Supervisor Manager or Human Resources Unit This section collects information about the minimum level of job knowledge skills expertise know how and ability required to perform the work It looks at aspects of work that require training and practice and varying levels of skills taking into account breadth and depth of knowledge Factor 1 Knowledge 1 Indicate which statement best applies to the knowledge required for your position Select only one statement below Factor 2 Interpersonal Skills C Need knowledge of clear straightforward one or two step procedures that are well defined explained and easily executed Tea A ay Need knowledge of methods techniques or procedures that are clear well documented
32. ource Secretariat Position Description Questionnaire Staging A A A _ j E New users click here to create account Forgot Username or Password Change Password Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 System Technical Support Creating Your Account Regardless of your level within your organization your account can be created using the self service tool which is built into the PDQ solution However the System Administrator will require approval from your employer that you can be granted the appropriate reviewer status lf you need assistance creating your account contact Technical Support 1 Navigate to the PDQ login page see Navigating to the PDQ Solution 2 Click the link labeled New users click here to create account When clicked you will be brought to the Create New Account page shown below HRS Position Description Questionnaire Reviewer User Manual gt T A Only Human Resource Secretariat V Search Newfoundland Labrador Human Resource Secretariat A A Al Create New Account First Name Last Name Username Email Address Confirm Email Password Your password must contain 1 upper case l
33. pport please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 4 The system will confirm that the password was reset successfully and provide a login link to the PDQ eee ee Only Human Resource Secretariat v Search Newfoundland Labrador CANADA Human Resource Secretariat A A A Reset Password Password successfully reset Login here Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdgsupport qov nl ca or call 709 729 6334 or toll free 1 844 254 6334 5 Click on the link and the PDQ login screen will display Note The system requires that users change their password every 90 days A message will display on the user s home screen when there are 10 days left to change the password This message will continue to display until the 90 day Once the password expires you will not be able to log in to the system until the password is changed Logging In Once you have set up your PDQ account you can login simply by entering the Username and password which you created during the Creating Your Account step You can return to the system to login at any time by navigating to the following URL in your Internet browser 10 HRS Position Description Questionnaire Reviewer User Manual http www exec gov nl ca exec hrs pdq
34. scription Questionnaire Process Flow Aa w O WwW 5 gt a E Permanent Head Employee The table below depicts the review process for requests submitted by Employees Supervisors Managers HR Representatives and Permanent Head Designates Classified Position Employee submitted PDQ for their position 3 Party PDQ on behalf of another Employee Vacant Position TT New Unclassified Position C completing for their own position which IS unclassified HRS Position Description Questionnaire Reviewer User Manual 3 Party C completes on behalf of another Employee on behalf of Employee on behalf of Employee on behalf of Employee Vacant Position X cannot be done by Employees X cannot be done by Employees X cannot be done by Employees Legend C Completes R Reviews X No Action The completion of the PDQ is a two step process for Employees 1 The Employee submits a reclassification request to HRS with tombstone information identifying their Supervisor and Permanent Head HRS reviews the data assigns the appropriate HR Representative to the request and notifies the Employee by email that the PDQ is available for completion The Employee will not be able to start filling out the PDQ until this email notification is received 2 The Employee completes the PDQ HRS Position Description Questionnaire Reviewer User Manual PDQ General Inform
35. tem Overview The PDQ solution was developed for the Human Resource Secretariat Government of Newfoundland and Labrador the Government to allow easier access for employees to request a reclassification of their current job It may also be used for employers to submit PDQs on behalf of their employees or to prepare a PDQ for new or vacant positions The PDQ solution is supported by the Job Evaluation Framework JES Methodology HRS Position Description Questionnaire Reviewer User Manual Getting Started Roles within the PDQ Solution The PDQ solution is built with roles based around the levels within the organizations PDQ is accessible by four different roles your role in the PDQ solution will be determined by your level within your organization The primary role of reviewers is to comment on PDQ s submitted by Employees before the PDQ is submitted to HRS for evaluation However those with the role of Supervisor HR Representative and Permanent Head Designate are also able to enter reclassification requests on behalf of Employees for existing or new unclassified filled positions and requests for new unclassified vacant positions Role Title Description Employees are able to fill out a reclassification request form and fill out a PDQ either for their Employee own position or on behalf of another employee 3 party request Supervisors are able to fill out reclassification request forms and PDQs on behalf of other Sup
36. ties Supervisor Comments Regular and Periodic Activities 5 You will be able to enter general comments in a field at the bottom of the page The intent is to capture your thoughts about the Employee s Supervisors and HR Representative s 22 HRS Position Description Questionnaire Reviewer User Manual comments before the PDQ is submitted to HRS 6 If you have a Treasury Board Submission number related to this position applies to Government Departments only enter it in the appropriate field 7 You can save your work at any time by clicking on the save comments button When you are ready to submit your comments to HRS click on the Submit to Human Resource Secretariat button NOTE Once you have clicked the submit button you can no longer modify your Ve comments or view the PDQ Please make sure that you are satisfied with your comments before you submit them to HRS for review Printing Saving a Copy of the PDQ 1 You may print or save a copy of your PDQ at any time during the PDQ process by clicking the Printer Friendly link on the dashboard next to your PDQ A ed jjj V Only Human Resource Secretariat Newfoundland Labrador Human Resource Secretariat Position Description Questionnaire Home To begin a new reclassification request click here AVARA My Position Description Questionnaires Manage Account If you received notification from HRS to proceed with PDQ comple
37. tion click view for the appropriate position title below Logout Position Description Questionnaires To Review as a Supervisor Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 You can also print or save a copy of the PDQ while you are working on it or reviewing it by clicking the Printer Friendly link on the left menu 23 HRS Position Description Questionnaire Reviewer User Manual Newfoundland Labrador Staging ETAT RE ere Ce E Ed eE Only Human Resource Secretariat v Search Human Resource Secretariat LA BATA Help Home Printer Friendly Manage Account Logout When you click on either of these print buttons you will be presented with the area selection screen which allows you to select a specific section of the PDQ you want to print or allows you to print or save the Position Description Questionnaire Comments People associated with this Position Description Questionnaire Employee 2 t employee1 gov nl ca Supervise brvisor 2 Test supervisor2 gov nl ca rep4 gov nl ca nane e Permanent Head 2 Test permanenthead2 gov nl ca Supervisor Manager Comments Overall Purpose of Your Position Supervisor Comments Show Section complete PDQ Shown below Newfoundland
38. tion Questionnaire Home To begin a new reclassification request click here My Position Description Questionnaires Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Position Description Questionnaires To Review as a Supervisor Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdasupport qgov nl ca or call 709 729 6334 or toll free 1 844 254 6334 HINT The PDQ can be completed in multiple sessions Employees can save the current y completed page and return to the PDQ at a later time 1 In the My Position Description Questionnaires dashboard click the view link to the right of your PDQ title and status 2 You will automatically be brought to the first page of the PDQ Following the on screen instructions complete each page of the PDQ and click the Save button at the bottom of each 29 HRS Position Description Questionnaire Reviewer User Manual page your work will be saved and you will be advanced to the next page in the questionnaire NOTE You must fill out each required field on the page or the system will not allow you _ R to Save your work and advance You must save the entire page partially filled out pages cannot be saved Note If y
39. y Position Description Questionnaires Home Manage Account If you received notification from HRS to proceed with PDQ completion click view for the appropriate position title below Logout Position Title Status Position Description Questionnaires To Review as a Supervisor Position Title Status Date Created Disclaimer Privacy Careers Home Contact Government Home This page and all contents are copyright Government of Newfoundland and Labrador all rights reserved For technical support please contact pdqgsupport gov nl ca or call 709 729 6334 or toll free 1 844 254 6334 2 After clicking the link a notification window will be displayed with important information regarding 26 HRS Position Description Questionnaire Reviewer User Manual the use of personally identifiable information in the PDQ Please read this message Clicking Continue acknowledges your acceptance of those terms 3 Fill out the reclassification request form shown below You must indicate whether the position is classified or new previously unclassified by selecting the appropriate button 4 If you are entering a reclassification request on behalf of an Employee third party position be sure to indicate so on the request The system will prompt you to enter the first and last name of the Employee that you are entering the request on behalf If you are preparing a PDQ on behalf of a group include all the names in the Reason for Reclass section
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