Home

TxGradebook/TxConnect Administrator Training Guide

1. to select the date from a calendar You can leave the date blank if the begin date is unknown e Inthe Select an ending date field type the last date the long term substitute will be teaching Use the MMDDYYYY format Or click to select the date from a calendar You can leave the date blank if the end date is unknown 3 Click Save The long term substitute teacher is added to the grid 4 Click to view information for an existing long term substitute The data is displayed in the fields on the right side of the page Update the data as needed and click Save 5 Click to delete a long term substitute from the grid A message is displayed prompting you to confirm that you want to delete the record Texas Computer Cooperative 27 Suite Administrative Access July 2012 Are you sure you wish to delete this record Cancel Click OK to continue Other Administrative Tasks Copy Student Groups Settings gt Student Group Manager gt Copy Student Groups Once a teacher has established groups using the Student Group Manager administrative users can copy the teacher s groups and the students in the group to another teacher This page is only accessible from the Student Group Manager page The page is only available for campus and district level administrative users Gradebook District Lakeview ISD Campus Lakeview High School aime ia Attendance V Grades Y Reports Settings V Admin 297 Add RAMON
2. EIS tx uite Administrative Access July 2012 lti up a gt lp S FMN E Ip Training Guide Copyright 2012 by Texas Computer Cooperative All rights reserved Education Service Center Region 20 1314 Hines Avenue San Antonio TX 78208 1899 This manual was prepared and published by Education Service Center Region 20 San Antonio TX in concert with participating Texas Computer Cooperative members Made in the United States of America July 2012 Suite Administrative Access Contents EECHER 1 Je gete VT ue E 3 S e NEE 3 Administrative Access for Gradebook csscssssesssscssessceessssnesssneesesseesessaeesaseesaseesasseenasas 5 AMIN SAO edel 5 Update Admin Ee EE 9 Admin Student Grades Find Student cccccccccsseeccececeeeeeceeeeceeeeseueeseueeseueessueeeseusessaeeees 11 ACMI Student Grades soeripeecr brer a EEEE Gepeuece sen 12 Admin Standards Based Skills ReferencedCourses 15 Elementary SkillS BaSed Grading 0annannnannennnnnnnnoenrsnnnnrrsnrrerrsnrrrrrnrrerrnrrrerrsnererrsrererrsnenner 16 Admin Elementary Skills BasedSetp MAMAMAMAMe e e gt m gt m gt m m gt gt m m gt gt m m m m 16 Admin Skills BasedReportCardSatup AMAMMAMAMMA e e A e e gt m gt Z gt m gt Zm gt gt m m m gt m m 18 Admin Elementary Skills BasedCourses
3. July 2012 Suite Administrative Access Once you select a table column all subsequent columns that you add to the form must come from the same type of table either vertical with multiple records or single record The drop down list in the subsequent rows will filter out the tables that can no longer be selected based on the selection in the first row o A hyphen indicates a flag single record table o An asterisk indicates a vertical multi record table o iTCCS only A number indicates a hard coded sequence in a multi record table e Inthe Friendly Name field type a friendly name for the field For example if the database column name is sr_demo dob the friendly name might be Student Date of Birth The field can be up to 50 characters e The Order column allows you to indicate the order in which you want the fields to be displayed on the form For example select 1 if you want to field to be displayed at the top of the form e The Field Set field allows you to group related fields together in the form For example you could type Contact for all fields that are related to the student s contact information The fields that you want to physically group together should also be together as indicated by the Order field The fields with the same Field Set are grouped together in a box but only if they are adjacent in the order The box is drawn around one or more sequential fields that have a Field Set specified e Select Ed
4. VisibleVersionNumberF SISLoginURL If key is not included hours of operation section is not displayed on Login page If key is not included or if value 0 courses are not limited by class role If value 1 courses are limited to class role 01 If key is not included notice display section is not displayed on Login page First digit major release identifier Second digit minor release identifier Third digit major update identifier Fourth digit minor update identifier TXEIS always uses this value in the key if it exists iTCCS stores the URL in dr internet opt urls url and does not use the key Set a configurable DSN TP015222 connection string used to attach to the Student system database ing DSN TP015222 This is a configurable connection string used to attach to the Student system database _ String 74 RSCCC_Connection_ Str ITCCSORA_Connection TXEIS only Exists in connectionStrings section iTCCS only Exists in connectionStrings section Texas Computer Cooperative July 2012 Suite Administrative Access Connect Connect Action Included Default Value Key By Default supportedLanguages DO NOT EDIT o Indicate the languages supported Indicate the e mail address of the system administrator whom the parent should contaci to resolve problems This is displayed on the error page if an error Occurs sysadmin so
5. You cannot delete a group that has forms associated with it There are several form groups that cannot be deleted such as Enrollment you are only able to add forms to these groups Any form that is associated with the Enrollment group heading will be available for students who are not enrolled in the district e do not have a Connect logon and parent portal ID The static forms can be used for enrolling a student in the district o If any forms have been associated with the Enrollment group on the Connect Login page under New Student a link is provided to allow parents to download enrollment forms o If no forms have been associated with the Enrollment group the Connect Login page does not display the New Student link Texas Computer Cooperative 57 Suite Administrative Access July 2012 58 Texas Computer Cooperative July 2012 Suite Administrative Access Global Alert TxEIS Only A global alert message can be displayed at the top of all pages of the Gradebook application except the report and Reset Password pages by adding the txSuiteAlertMessages xml file in the root of drive C or D on the server The message is displayed to all districts and campuses hosted on the server This feature is available for TxEIS districts only The txSuiteAlertMessages xml file is available on the SharePoint Web site in the Documents library in the Installation and Configuration folder Note As of release 2 5 0 March 20
6. m Ihe number of courses that have already been marked as ready to post before clicking the button m Ihe number of courses that have not yet been marked as ready to post before clicking the button 1 Click Mark Ready to Post A message is displayed prompting you to confirm that you want to mark all remaining courses as ready to post Click OK to continue The message Mark Ready to Post Completed is displayed Gradebook District Lakeview ISD Campus Lakeview High School Home Y Attendance Grades V Reports Settings V ee 297 Add RAMONA W logout Administrator Options You are logged on as a maintenance administrator You have administrator privileges for all campuses Run as Teacher Synchronize Data Select Campus Synchronizing data will cause the Gradebook application to retrieve the latest settings for Lakeview ISD and all campuses 001 Lakeview High School Synchronize Data Mark Ready to Post Mark Ready to Post for Campus 001 Semester 1 Cycle 3 Select Teacher 145 Courses have already been Posted or Marked Ready to Post 297 Add RAMONA W 0 Courses have not been Marked Ready to Post Mark Ready to Post Mark Ready to Post Completed View Courses Marked Ready to Post View Students with no Exam Grade 2 Click View Courses Marked Ready to Post to view a report of all courses that have been marked as ready to post for the cycle The page can only be a
7. 04 BOYS ATHLE2AB 5423 04 Student Special ID Student Name Grade Program ANDERSON 10 Econ Disadv ALEXANDER G Title 012833 BROWN ZACHARY J Title 013118 BURY TYLER A Title FROST ALEJANDRO At Risk Econ ALEXAND J Disady Title 012834 HANSEN JOSHUA C Title 011188 JACKSON AARON D GIT Title 012094 LONG ALEC T Title 012141 MEYER RYAN G Title 011734 MILLS CONRAD A At Risk Title 012034 REICH TUCKER W Title SMITH FREDERICK At Risk Spec A Ed Title SUAREZ LUGO At Risk Econ CHASE C Disady Title 013260 012942 008583 011991 04 BOYS ATHLTCS 3 5433 04 Special ID Student Name Grade Program APODOCA MICHAELANGELO A 011741 11 Title 011348 a BRENNEN 14 GIT Title At Risk Title Econ 011264 BROWNE NICHOLAS J 11 Disady Title 013235 BUSSEY BRANDON X 11 Title 012072 GAGE VINCENT D 11 Title LU OOD YVIN OSHUA TI 012875 ege LEONARDO 11 2 From the report window click Print to print the report Teacher s Disallowed Weighting Type Report Reports gt Teacher s Weighting Type The Teacher s Disallowed Weighting Type Report Selection page is only available to users who log on to txGradebook with a district or campus level security administrative user ID The page allows you to produce a report of teachers who are using a weighting type that is not allowed by the campus The report includes the teacher number teacher
8. AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J 5423 04 lou 012833 BROWN ZACHARY J 5123 08 oa ovata BURY MERA 5423 04 lou 012942 FROST ALEJANDRO ALEXAND J 5423 04 lou 012834 HANSEN JOSHUA C 5423 04 lou 011188 JACKSON AARON D saza a Jou ova EVER RANG 5423 04 04 011734 MILLS CONRAD A 5423 04 lou 012034 REICH TUCKER w 5423 04 lou 008583 SMITH FREDERICK A 5423 04 lou 011991 SUAREZ LUGO CHASE C 5433 04 lou 011741 APODOCA MICHAELANGELO A 5433 04 lou 012875 AXBERG LEONARDO A 5433 04 04 011264 BROWNE NICHOLAS J To print the report displayed on the page click Print The Print dialog box opens allowing you to select your printer and settings Click Print to continue or click Cancel to cancel printing Texas Computer Cooperative July 2012 Suite Administrative Access e To close the report click Close Window in the report window The Administrator Options page remains open on your desktop Update Admin Profile Settings gt Update Admin Profile The Update Profile page allows you to view and update your administrative registration information including your password PIN and hint questions For added protection of this information you must provide your current password to update data on this page even though you have already logged on to the system Note If you have three unsucc
9. Default Indicate if you want to false if this does not exist AdminFormsMgmt allow administration of Forms Management ORACLE_Table_Prefix Dcccddd where ccc is the Set the schema for an Oracle database county number and dad is the district number e g D218999 Indicate the path to the text file which contains the enrollment page message EnrollmentMsg Zi 0 Indicate the path to the directory which contains the IPR and report card PDF files Indicate if you want the application to display the one two three or four digit version number on the Login page O 1 2 VisibleVersionNumberF ormat 1000 MaxHttpCollectionKeys PathToParentPortal Increase the maximum amount of HTTP collection keys that will be processed by the server http txConnect somelSD net Login aspx Allow a link to the district Connect site to appear in e mail messages to parents iTCCS only until June 2012 If value true administrators can manage forms If value false forms management is not available for administrators iTCCS only iTCCS only until June 2012 iTCCS only First digit major release identifier Second digit minor release identifier Third digit major update identifier Fourth digit minor update identifier It is recommended that the value be set to 5000 If not present no link will appear in the parent e mail message Con
10. for Skillset table is displayed and lists any skills currently associated with the skill set Click ZS to delete a skill set The skill set is deleted Note Some skill sets are included automatically i e Letters and Numbers and cannot be deleted They appear dimmed in the table and the is not displayed However you can click 4 to add additional skills to the predefined list 3 Under Available Skills for Skillset you can create a list of specific skills to be associated with a skill set To add a new skill to the selected skill set click Add below the Available Skills for Skillset table A blank row appears in the table In the Skill Name field type the name of the skill You can type up to 50 characters In the Description field type a description of the skill as you want it to be displayed on the report card The field is required and can be up to 50 characters Click Save f your changes were saved successfully a message is displayed indicating that the skill changes were saved successfully Click to delete a skill The skill is deleted Admin Skills Based Report Card Setup Admin gt Elementary Report Cards gt Elementary Skills Based Report Card Setup The Admin Skills Based Report Card Setup consists of two pages that allow you to set up report cards that teachers can print from the Grades menu You can create multiple report cards For each report card you select and enter data for the components t
11. 22 DISCIDING RECTAS assa a a a a a 24 Discipline Referrals Find Student eeri a a E a a aa 24 Admin Discipline Referrals EE 25 TONG VS TAT SU dt EE 26 Other Administrative Taeke m 28 GODY Student Gr OUD EE 28 Eltren eege 31 Assignment Grades Last UpdatedRepoe i AMAMAMAMAMAAn m A A gt gt m gt m m m gt m m m 31 Missing Averages MOPO e in sal al al na a ana an Blm l ll l ran 33 WAC ge 34 elle Keelen E ee GE 36 Teacher s Disallowed Weighting Type Report n nnannnnnnennnnnnnnnennnnnnnrnsnnnnrnerrnrrrerrenrsnererennne 38 Administrative Access for COnnect ccccssssssssssesessceesssceessscnesesnesesenesessanesssnesessnesessnanes 41 AAMAS ALON OO e e A e 41 Adminstrator OOS EE 41 Be AG Kg de EE 42 EE 44 EES 45 Texas Computer Cooperative 1 Suite Administrative Access July 2012 OFM Management apari pree n L D E E A E E EA 47 FONTAN SIN eA ACS TIN TIM sade en atc af Neat ale ach a a ha a a a a 47 Static Document Management 48 Form Column ManageIme EE 50 ta Ae ie a E 52 Sigi Ire 53 Form Group Management EE 56 Global Alert TXEIS Only s ve via a a aa a a Gr a 59 App ndic A CHECKINSUS Sensei ama ra a a im ll are aa 61 Elementary Skills Based Report CGarde m 61 Form ManagemenitforOnlineStudentRegistration 63 Standards Based Skills Referenced Gracdmg mn 66 Appendix B Configuration AUT 71 REISE 71 Kal 75 EE 78 gg LE EM
12. Administrative Access July 2012 Standards Based Skills Referenced Grading m For TxEIS users this process is used for standards based assignment grades m For iTCCS users this process is used for skills referenced assignment grades From the Student system and Gradebook Admin menu you can access the pages for managing standards based skills referenced grading These pages are available once you indicate in the Student system that you want to use standards based skills referenced grading In the iTCCS Student system do the following Under Skills Referenced Grading do the Campus txGradebook Options following Maintenance WST0052 Inthe Allow Skills Referenced Grading field indicate if teachers can have courses that use skills referenced grading This enables skills referenced grading at the campus In the Allow Teachers to Select Courses for SRG field indicate if teachers can select which courses use skills referenced grading Click Save Create and maintain one or more charts for Skills Referenced Grading Conversion converting power law scores to grades Chart Maintenance WST0315 based on a traditional 100 grade Inthe Conversion Chart field type a name for the conversion chart Inthe Low Point and High Point fields indicate the lowest and highest power law scores allowed for the conversion chart Under Points enter each possible power law score Under Conversion Grade type a corresponding gr
13. LIKE TO are links to the menu items 2 On the right side of the page under Summary Information is data on the number of existing forms and columns 3 From the menu select the menu item for the type of form you want to manage e Select Static Documents to maintain a pool of static forms that parents can view and print via Connect From the Static Documents page you can upload forms from your PC to the Connect server Parents will be able to access these forms from Connect e Select Form Columns to manage a pool of columns i e fields that can be used to build customized dynamic forms for online student registration and demographic updates Examples of columns are first name last name middle name birth date and sex e Select Forms to create dynamic and static forms using the pool of columns e fields or static forms e Select Form Groups to maintain a set of headings that can be used to organize the forms For example you may create a heading named Medical to group all forms related to the student s health such as medical contacts and emergency contacts A form must be associated with a group in order to be accessible to parents e Select Admin to return to the Administrator Options page Static Document Management The Static Document Management page allows you to maintain a pool of static forms that parents can view and print via Connect Static forms are documents that cannot be updated online they can
14. NET 3 2 14 2012 9 33 58 AM x test1 poornima esc20 gmail com 3 10 26 2011 10 31 38 AM x Claude123 Claude Allen esc20 net 2 10 25 2011 5 57 52 PM x pnookala1 emailpar1 email com 3 11 18 2011 10 40 14 AM x testlynn whatever gmail com 4 9 29 2011 9 04 27 AM Available languages English Espanol 1 Retrieve the user i e parent you want to impersonate using one of the following fields In the User field type all or part of the parent s user ID In the Email field type the parent s e mail address In the Student ID field begin typing the student ID assigned to the parent As you begin typing the ID a drop down list displays students whose student IDs match the numbers you have typed The drop down list also displays student names From the drop down list you can select the student In the Student Name field begin typing the student name assigned to the parent As you begin typing the name a drop down list displays students wnose names match the letters you have typed The drop down list also displays student IDs From the drop down list you can select the student 2 Click Search The user s i e parent s who meet the criteria are displayed with the following 42 information o The User ID column displays the parent s user ID o The Email column displays the parent s e mail address Texas Computer Cooperative July 2012 Suite Administrative Access o The Student Count column displays the number of stude
15. Period field indicate which period to use for reporting attendance on the report card o f you select Report Card Period attendance will be calculated based on the period for which the report card is being printed For example if the report card is printed for a fifth period reading class attendance will be pulled for fifth period only This is the default setting Texas Computer Cooperative 19 Suite Administrative Access July 2012 3 20 o f you select ADA Period when the report card prints the program will determine what the ADA period is for the particular student s attendance track and only count absences incurred during that period o Inthe Tardy Period field indicate which period to use for reporting tardies on the report card o f you select Report Card Period tardies will be calculated based on the period for which the report card is being printed For example if the report card is printed for a fifth period reading class tardies will be pulled for fifth period only This is the default setting o f you select ADA Period when the report card prints the program will determine what the ADA period is for the particular student s attendance track and only count tardies incurred during that period o fa particular period is used for reporting tardies at the elementary level you can select the period This may or may not be the ADA period e Select Print Letter Grid if you want to include the letter gri
16. Teachers with access to run UIL reports can only run reports for their classes Teachers cannot run the report by special programs m he report can be exported to Microsoft Excel f you use Microsoft Excel 2007 a warning message is displayed when you export the report The message indicates that the report is in a different format than specified by the file extension e Click Yes to open the file The report opens in Excel as expected e f you click No the report does not open The message is caused by a new security feature in Excel 2007 For more information view blogs msdn com vsofficedeveloper pages Excel 2007 Extension Warning aspx 34 Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District Lakeview ISD Campus Lakeview High School Home lt gt Attendance Grades Bue Settings V Admin 227 AXBERG PETER J logout Semester 1 v Cycle 1 v Course Section 04 BOYS ATHLTCS 3 5433 04 e Special Programs NO SELECTION 7 UIL Report Selection Show only students with at least one grade below Generate To select report options 1 Select the semester cycle and course section for which you want to print the report 2 f you have been granted access to run student group reports in iTCCS or TxEIS the Special Programs field is displayed Select the group for which you want to produce the report if applicable If a program is selected the report only include
17. Value Key By Default false ORACLE Alert Service Action Optional Indicate the password of the account with which the server should authenticate if Use_Authentication true Optional Indicate if the SMTP server uses SSL TLS encryption Use Encryption Indicate the district URL txConnectURL that parents and other users should use to access Connect from outside the network Enable a link back to AllowAlertLink Connect from e mail message sent by the server Indicate the database type used 80 July 2012 Enable this key to receive e mail messages when failures occur Enable this key to receive e mail messages when failures occur If SSL TLS encryption is used value must true To enable the link set to true The link in the e mail message will only display if a URL has been specified in the txConnectURL key iTCCS only Optional Texas Computer Cooperative July 2012 Transformation Service Transformation Service Action Indicate if you are using the TxEIS or iTCCS database Specify the table prefix to append to the table names Indicate the path to the directory where the alert service text logs are written Indicate the path to the directory which contains the SQL loader control files Optional Indicate the name that appears in the body of an event log message Indicate the maximum number of simultaneous transformation subtasks that c
18. a name for the conversion chart Texas Computer Cooperative 67 Suite Administrative Access July 2012 Inthe Low Point Level and High Point Level fields indicate the lowest and highest power law scores allowed for the conversion chart Under Points enter each possible power law score Under Conversion Grade type a corresponding grade for each power law score Click Save Under Standards Based Grading do the Grade Reporting gt Maintenance gt following Gradebook Options gt Campus gt Options Select Allow Standards Based Grading if teachers can have courses that use standards based grading This enables standards based grading at the Campus Select Allow Teachers to Select Courses for Stds Based Grading if teachers can select which courses use standards based grading In the Standards Based Grading Conversion Tbl field select the conversion table that will be used in Gradebook to convert points to a grade Click Save Maintain standard sets and the standards Grade Reporting gt Maintenance gt associated with each standard set for Gradebook Options gt District gt Stds standard based grading concept Based Grd Standards Inthe Standard set field type the name for the new standard set Inthe Standards fields type the name of each standard you want to add to the standard set Click Save Texas Computer Cooperative July 2012 Suite Administrative Access
19. all Pink E Can turn off stove Blue Brown SES White a Birthday Oral hygeine ke gt The Report Card field displays the report card selected on the previous page Days 10 Under Available Skills the skill sets and skills established on Admin gt Elementary Skills Based Setup are listed Select the skills to be included on the report card Click gt to include the selected skills on the report card The skills appear under Selected Skills and are no longer displayed under Available Skills 11 In the Notes field for each skill you can add notes about the skill that will print on the report card When you click in the field the space expands to allow you to view more of the message you are typing When you click out of the field the space reverts to displaying only one row of the notes Texas Computer Cooperative 21 Suite Administrative Access July 2012 12 Under Selected Skills select any skills to be removed from the report card Click eg to remove the selected skills from the report card The skills appear under Available Skills and are no longer displayed under Selected Skills 13 Click Save f your changes were saved successfully a message is displayed indicating that the save was successful 14 You can click Go to Step 1 to return to the Admin Skills Based Report Card Setup Step 1 page Admin Elementary Skills Based Courses Admin gt Elementary Report Car
20. click View Student The Admin Discipline Referrals page is displayed The following data is displayed m At the top of the list the campus is displayed followed by a summary of referrals found by status and by severity m For each record the following information is displayed This information is entered in Gradebook on the Discipline gt Discipline Referrals page e Submitted By the name of the Gradebook user who submitted the referral Texas Computer Cooperative 25 Suite Administrative Access July 2012 e Severity the severity of the offense such as Low Medium or High High indicates a very severe offense e Offense Description the PEIMS offense code describing the offense e Referrer Comments commenis related to the offense that were entered by the person who submitted the referral in Gradebook e Date Time of Incident the date and time of the incident e Sent to Office whether or not the student was sent to the office as a result of the Incident e Teacher s Course Section the course section in which the incident occurred if applicable e Status o Pending submitted referrals that are awaiting review and further action from an administrator o Reviewed submitted referrals that have been reviewed by an administrator and for which the administrator is taking no further action o Completed submitted referrals that have been reviewed by an administrator and for which further action
21. is displayed in the Upload a document field 2 Click Upload File to upload the selected file to the Connect server The file is uploaded to the server and the Your file was saved as field displays the file name of the uploaded file 3 Below the Upload File button statistical information is displayed indicating the total number of documents uploaded and the total file size for all uploaded documents 4 Under All Documents a list of all uploaded documents is displayed in alphabetical order The document name and file size are displayed 5 To delete a document from the Connect server click ZS for the document you want to delete A message is displayed prompting you to confirm that you want to delete the file Texas Computer Cooperative 49 Suite Administrative Access July 2012 Are you sure you wish to delete C Click OK The file is deleted Note You cannot delete a document if it is in use i e assigned to a group Form Column Management The Form Column Management page allows the district to manage a pool of columns i e fields that can be used to build customized dynamic forms for online student registration and demographic updates Examples of columns are first name last name middle name birth date and sex You can set options for each field such as whether it can be updated by a parent guardian without approval by the campus To access the page From the Forms Management page select Form Col
22. name the disallowed weighting type and the course sections using the disallowed weighting type The campus weighting types allowed are set in the Student system m n TxE S this is set in Grade Reporting on the Maintenance gt Gradebook Options gt Campus gt Options tab m InilCCS this is set in the Campus application on Campus txGradebook Options Maintenance WST0052 38 Texas Computer Cooperative July 2012 Suite Administrative Access District Lakeview ISD Campus Lakeview High School Reports Discipline Settings Admin 297 Add RAMONA W logout Teacher s Disallowed Weighting Type Report Selection Campus 001 LakeviewHighSchool Semester 1 e Allowed weighting types Percentage This report may take several minutes to run Generate To select report options 1 Select the campus and semester for which you want to print the report 2 The Allowed weighting types field displays the weighting types allowed at the selected campus To print the report 1 Once you have selected your options click Generate The report opens in a new window Texas Computer Cooperative 39 2 From the report window click Print to print the report 40 Suite Administrative Access Gradebook Teacher s Disallowed Weighting Type Report Viewing Semester 1 Campus 001 Allowed Weighting Types Percentage Generated Friday February 03 2012 11 04 AM Instructor 297 Add RAMONAW
23. select the form from the list of forms in the drop down Leave this drop down set to No Document if you are creating a dynamic form Under Special Instructions or information for this form type any specific district level instructions for the form up to 500 characters If you type more than 500 characters you must clear the extra characters before you proceed Click Add The form opens on the Form Editor page where you can add fields and make other modifications The Form Editor page is described in the next section of this guide 3 To edit an existing form under Available Forms click under Options The form opens on the Form Editor page where you can make changes 4 To delete an existing form under Available Forms click under Options e A message is displayed prompting you to confirm that you want to delete the form Are you sure you wish to delete Cancel Click OK to continue The form is deleted e You cannot delete a form if data exists for the form i e a parent has submitted changes associated with the form Form Editor The Form Editor page allows you to change settings for a selected dynamic form such as adding the fields to the form assigning a friendly name and determining the order in which the fields are displayed To access the page 1 From the Forms Management page select Forms from the menu The Form Management page is displayed Under Available Forms click 4 under Options for the form
24. to be seen by parents on any form IT Indicate if a change to the field requires approval by an administrator Indicate if the parent must provide physical documentation to change the field Provide specific instructions for the field if needed Click Save Create a new form static or dynamic Admin gt Forms Management gt Form Management IT Name the form with a unique name Texas Computer Cooperative 63 Suite Administrative Access July 2012 Associate the form with a specific campus if necessary Indicate if the form is visible to parents guardians in Connect Select a static document from those uploaded on the Static Document Management page if applicable Provide instructions for the form Click Add is Edit settings for a new existing dynamic Admin gt Forms Management gt Form form Editor Edit the form name Associate the form with a specific campus if necessary Indicate if the form is editable and or visible to the parents Provide additional instructions for the form Under Form Fields add columns i e fields to the form from the list of columns established on the Form Column Management page Give each field a friendly name This is the field name that will be displayed on the form for parents Establish the order in which fields will be displayed on the form and group fields if needed using the Field Set column Indicate if the field can be edited
25. you want to manage The form opens on the Form Editor page where you can make changes Texas Computer Cooperative 53 Suite Administrative Access July 2012 Gonnect Form Editor take me back to the Forms page You may edit the form by adding and positioning columns here When using fields marked with an asterisk you may only use other fields which exist within the same table The system will auto filter this for you Name Registration Campus None District Editable 9 Yes No Visible Yes No Special instructions or information for this form max 500 This is a preloaded form for Student Demographic information Form Fields add a field to the form here Field instructions over 500 characters will be truncated a ame Eegen orter Lars Lea nea Tr STU_ID SR STU ENROLL Student ID 1 Student NAME F SR STU ENROLL First Name Student NAME M SR STU ENROLL Middle Name Student NAME L SR STU ENROLL Last Name Student NAME GEN CD SR STU ENROLL Generation Student STU PHONE AC SR STU DEMO Student Area Code Student 4 PHONE NBR SR STU DEMO Student Phone Student 4 ADDR STR NBR SR STU ENROLL Street Number Mailinc Student STR NAME PHYS SR STU DEMO Street Name Physical Physical STR DRCTN PHYS SR STU DEMO Street Direction Physic Physical il ll al wl Wii ai as CITY_NAME_PHYS_ADDR SR STU DEMO City Physical Physical add a fie
26. 12 this has been implemented for Gradebook only Gradebook tet eet sf ate Lakeview ISD Gradebook Login New User User ID Forget your password If you have created an account but forgot your password or your account has been reset click here to reset your password Password Login The txSuiteAlertWessages xml file contains the following lt xml version 1 0 encoding UTF 8 gt lt alertmessages gt lt alertmessage name Default gt lt message gt l am used when there is not a specific message for an application lt message gt lt alertmessage gt lt alertmessage name txGradebook gt lt message gt The system will be going down at noon for an update lt message gt lt lt alertmessage gt lt alertmessage name txConnect gt lt message gt am a message for txConnect and override the default message lt message gt lt alertmessage gt lt alertmessage name txMyZone gt lt message gt l am a message for txMyZone and override the default message lt message gt lt alertmessage gt lt alertmessages gt Texas Computer Cooperative 59 Suite Administrative Access July 2012 The text in the message tag determines the message displayed at the top of all pages in the application e The alert is not displayed if the text is blank or the file does not exist in the specified location e The default message i e lt alerimessage name Default gt is displayed if a me
27. 2 6223 06 VINYARD JOHN 96 Working WORLD GEOGRAPHY 4110 07 BAILEY DEBORAH ALG 1 2113 08 ORNELAS CANDACE Total Credits To view data for a previous cycle 1 To view details for a specific course for a previous cycle click the grade average for the cycle under Previous Cycles 2 Click Close Details to close the view for that average To print the data 1 Click Print to print the data displayed on the page The Print dialog box opens allowing you to select your printer and settings 2 Click Print to continue or click Cancel to cancel printing 14 Texas Computer Cooperative July 2012 Suite Administrative Access To select another student Click Change Student to select another student for whom to view data The Admin Student Grades Find Student page is displayed allowing you to search for another student Admin Standards Based Skills Referenced Courses Admin gt Admin Standards Based Skills Referenced Courses m For TxEIS users this page is used for courses using standards based grades m ForilCCs users this page is used for courses using skills referenced grades The Admin Standards Based Skills Referenced Courses page is for campuses that are set up to use standards based skills referenced grading This page allows you to indicate if a course section is category based i e regular or standards based skills referenced Gradebook District Lakeview ISD Campus Lakeview High School Home Att
28. A 79 EREECHEN EE 81 2 Texas Computer Cooperative July 2012 Suite Administrative Access Introduction This guide describes the administration pages associated with Gradebook Connect and MyZone m The grade book application Gradebook is an integrated classroom management system that allows teachers to maintain and post student data including attendance grades and discipline m The parent portal application Connect provides parents and guardians Web access to information about their students including grades attendance and discipline Connect works in conjunction with Gradebook allowing parents to see up to date information from Gradebook m The student portal application MyZone provides students Web access to their personal school related information including course requests and graduation plans There are various levels of administrative access for Gradebook The districts control access to Gradebook through district and campus menus Administrators can be given full maintenance access or inquiry only access and they can be given access to one campus or all campuses Campus level administrators can also be assigned Discipline only access Teachers who have no administrative access are directed to the Announcements page when they log on The Admin tab does not appear in the main menu and some reports that require administrative access are not displayed in the Reports submenu There is one le
29. A W logout Copy Student Groups You may copy student groups from one teacher to another here You may not copy groups that already exist for the destination teacher Copy From Teacher 297 Add RAMONA W Copy To Teacher 297 Add RAMONA W 297 Add RAMONAW v 297 Add RAMONA W Student Count Student Count o jo eee a a era Freshmendass e110 Freshmen cass o sophomore ciass mn sage E Bears 4 Back to Student Group Manager To copy assignments 1 From the Student Group Manager page click Copy groups to another teacher The Copy Student Groups page is displayed 2 The Copy From Teacher field displays the teacher ID and name of the teacher you are impersonating i e the teacher selected in the Run as Teacher field on the Administrator Options page You can select another teacher for which you have access e The teacher s groups are displayed including the number of students added to each group e Select Copy for the group s you want to copy from this teacher to another teacher You can only copy groups that do not already exist for the other teacher and you can only copy groups to a teacher who has a Gradebook logon The Copy field is disabled for all other groups If you point the mouse over a disabled Copy field a pop up message Is displayed indicating the reason the group cannot be copied e g Exists in destination 28 Texas Computer Cooperative Jul
30. A period If indicated a message is displayed to the teacher notifying him when tardies are valid AttendanceTardyTime If set to 0 message is not displayed Display a customized message when an account is locked This account has been CustomMessage Accou Any text in value of key locked Please see a system ntLocked is displayed to user administrator to unlock the instead of default account message Display a customized message for failed login attempts The user ID or password did CustomMessage Failed Any text in value of key not match our records Please Login is displayed to user try again instead of default message Texas Computer Cooperative 73 Suite Administrative Access Gradebook July 2012 Action Included Default Value By Default Indicate the path to the text file which contains the hours of operation notice displayed on the Login page Limit access to courses by LimitClassRole teachers with class role 01 Indicate the path name of the log file currently in use logs LogPath Indicate the path to the text file which contains the notice information displayed on the Login page Indicate if you want the O 1 2 application to display the one two three or four digit version number on the login page ormat Set the path to the Student blank system Login page Gradebook Connection String Keys HoursOfOperationFile NoticeFile
31. Course Section Period Course Name Weighting Type Used Printing Tech Points Instructor 227 AXBERG PETER J Course Section Period Course Name Weighting Type Used BOYS ATHLE 1AB Itiplier ltiplier Itiplier Itiplier 8953 07 Instructor 208 BAILEY DEBORAH LEE Course Section Period Course Name Weighting Type Used GOVERNMENT Multiplier Instructor 203 MEYERS DONNAH Course Section Period Course Name Weighting Type Used 1443 02 ENG 4 AP Points 1343 08 ng O ENG3 AP Multiplier July 2012 Texas Computer Cooperative July 2012 Suite Administrative Access Administrative Access for Connect Administrator access to Connect is accomplished by a separate Administrator Login page using the Adminlogin aspx file name in the application URL Administrator access allows you to log on as a parent and view overall usage statistics for Connect Gonnects Welcome to txConnect for TxEIS ISD Administrator Login yame Administrator Login The Administrator Login page accepts the same administrator user IDs used for Gradebook Only administrators marked as active in Gradebook can log on to Connect To log on as an administrator type your administrator user name and password and then click Log In The Administrator Options page is displayed Warning If you have three unsuccessful attempts logging on invalid user ID password combinations the sys
32. KE Assign one or more standard sets to a Grade Reporting gt Maintenance gt course in order to indicate the group of Gradebook Options gt District gt Stds standards taught in the course Based Crs Setup IT Retrieve the course by course number or title Click the course for which you want to assign one or more standard sets In the standard set grid select the standard set you want to assign to the course Click Add to insert a row and assign another standard set to the course Click Save Click Available Crs to toggle to Maintenance gt Master Schedule gt District Schedule gt Available Courses where you can view the course records in the district master schedule Click Stds Based Crs Setup to return From the Gradebook Admin pages do the following iTCCS and TxEIS is Indicate if a course section is category Admin gt Admin Standards based i e regular or standards Based Skills Referenced Courses based skills referenced IT Retrieve the course s Inthe Usage Indicator field indicate if the course uses standards based skills referenced grading Click Save Texas Computer Cooperative 69 Suite Administrative Access July 2012 70 Texas Computer Cooperative July 2012 Suite Administrative Access Appendix B Configuration Files The following tables list settings that are handled in the configuration file for each system Gradebook Gradebook Action Included D
33. ade for each power law score 66 Texas Computer Cooperative July 2012 Suite Administrative Access rr Glick Save TM Glick Save Save si View a skills referenced Agenten conversion Skills Referenced a Conversion Agenten Chart Inquiry WST0316 E Under Skills Referenced Grading in the Campus txGradebook Options Skills Referenced Grading Conversion Maintenance WST0052 Table field select the conversion table to be used for skills referenced courses Click Save Create skillsets and assign specific skills to Skills Referenced Grading Skills the skillset WST0070 Inthe Skillset field type the name for the new skillset Inthe Skill fields type the name of each skill you want to add to the skillset Click Save Assign one or more skillsets to a course in skills Referenced Grading Skillset order to indicate the group of skills taught in Courses Maintenance WST0150 the course Inthe Course Number field select the course Inthe Skillset Name field select the existing skillset to associate with the course Click Save View the existing skillsets for a course Skills Referenced Grading Skillset Courses Inquiry WST0151 In the TxEIS Student system do the following KE Create and maintain one or more charts for Grade Reporting gt Maintenance gt converting power law scores to grades Gradebook Options gt District gt Stds based on a traditional grade Based Conv Table IT Inthe Table field type
34. an be run during the nightly refresh Indicate the number of times the service can retry the database Indicate the number of minutes the service should wait before retrying the database if the service has previously failed to access the database Included By Default Texas Computer Cooperative Default Value ITCCSORA Dcccddd where ccc is the county number and dad is the district number e g D218999 Suite Administrative Access Key Source Database Type For TxEIS value RSCCC For iTCCS value iTCCSORA ITCCS Table prefix logs ControlFiles L ControlFileDir Default Transformation Service ServiceLogName ThreadLimit TryAgainAfter iTCCS only This helps identify the service that generated the event in setups where more than one instance of a service is running on the same machine This value can be lowered if you receive errors due to too many database connections Value must be between 0 10 Once this number of retries is attempted the service will wait a specific amount of time as indicated in the TryAgainAfter key before retrying the database 81 Suite Administrative Access July 2012 Transformation Service Action Included Default Value Key By Default Indicate the time when refresh attempts are allowed after a failure This should be after the refresh time indicated in the transformationSchedule se
35. atis your middle name Answer 3 carroll In the Question 1 field select one of the hint questions In the Answer 1 field type the answer to the question you selected 10 Repeat the process for Question 2 and Question 3 Note You must select three different questions You cannot repeat any questions answers on the page 11 To save your changes and proceed to the final step click Next e lf you entered all required data correctly the Success page is displayed e f you entered any data incorrectly a red asterisk is displayed next to the fields that have incorrect data You must provide the correct information to continue e lf you leave a field blank the field is not updated 12 To finish the Update Profile function click Finish You are redirected to the Announcements page 10 Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District Lakeview ISD Campus Lakeview High School Home Attendance V Grades V Reports V BR Sg Admin 7 297 Add RAMONA W logout Success You have successfully completed your profile update Click finish to return to gradebook Admin Student Grades Find Student Admin gt Admin Student Grades The Admin Student Grades Find Student page is the first step in viewing the Admin Student Grades page You must select a specific student at a specific campus before viewing the Admin Student Grades page From the Admin menu select Admin Student Grad
36. be viewed printed completed by hand and returned to the campus These forms will vary by district and campus From the Static Documents page you can upload forms from your PC to the Connect server Parents will be able to access these forms from Connect You can upload documents in the following formats 48 Texas Computer Cooperative July 2012 Suite Administrative Access m doc Microsoft Word m docx Microsoft Word m DOT Adobe Acrobat m ve Microsoft Excel m xISx Microsoft Excel Note Any static forms you upload should be ADA compliant To access the page From the Forms Management page select Static Documents from the menu The Static Document Management page is displayed Static Documents Static Document Management Use this feature to upload documents Upload a document All Documents Browse Delete Document Name 001 docx calendar docx upload DOC DOCX PDF XLS or XLSX files only 001 pdf calendar pdf maximum file size 4 MB 041 pdf calendar pdf 041 xls calendar xls Upload File 101 xlsx calendar xlsx Delete this file doc District pdf calendar to delete pdf District pdf calendar pdf Total Documents 8 Total Size 7 mb Available languages English Espanol 1 Under Upload a document click Browse to locate the form on your PC that you want to upload A dialog box opens allowing you to select the file Locate the file and then click Open The file name
37. ber or course name in the field and click Search The course sections are displayed according to your search criteria lf SBG for standards based grading or SKL for skills based grading is displayed in the Usage Indicator column the course section is set to standards based skills referenced and has scores You cannot change the assessment type unless you delete all existing standards skills scores and assignments If CAT is displayed in the Usage Indicator column the course section is set to category based i e regular and has assignments You cannot change the assessment type unless you delete all existing categories grades and assignments If the check box is unselected the assessment type has not been indicated and the course has no grades scores The course section is category based i e regular by default You can switch between category based and standards based skills referenced until an assignment grade is entered for the course section To mark a course section as standards based skills referenced select the check box in the Usage Indicator column To mark a course section as category based clear the check box in the Usage Indicator column Click Save to save your changes Elementary Skills Based Grading Admin Elementary Skills Based Setup Admin gt Elementary Report Cards gt Elementary Skills Based Setup The Admin Elementary Skills Based Setup page allows you to set up grading types skill sets and a
38. by a parent guardian Provide additional instructions for each field if needed Click Save 64 Texas Computer Cooperative July 2012 Suite Administrative Access KE Delete an existing form if necessary Admin gt Forms Management gt Form Management P Create form group headings so you can Admin gt Forms Management gt Form associate related forms A form must be Group Management associated with a group in order to be accessible to parents Enter a name for the group IT Provide specific instructions for the group Click Save to save the group Add a form to a group Determine the order in which you want the group headings listed Indicate if the parent guardian is required to acknowledge that he has seen the form Indicate if the form is visible to parents guardians and or required Click Save Delete a group if necessary E Review and accept or reject a students iTCCS pending registration changes made by the student s parent guardian in the parent portal Connect txConnect Student Registration Changes WST1208 xE S Registration gt Maintenance gt Online Registration gt Pending Updates IT View the details of the pending update In TxE S select Accept or Reject to approve or deny the pending update In iTCCS select Reject for any changes you do not want to approve TXEIS only Add comments as needed Texas Computer Cooperative 65 Suite
39. ccessed through the Administrator Options page after all courses are marked as ready to post The report opens in a new window and you can print the report from that window Texas Computer Cooperative 7 Suite Administrative Access July 2012 View Courses Marked Ready to Post Viewing Campus 001 Semester 1 Cycle 3 Generated Wednesday December 07 2011 2 41 PM Teacher 227 AXBERG PETER J e The report heading includes the campus ID semester cycle and date the report was generated All courses sections periods ready to post are listed by teacher e Toprint the report displayed on the page click Print The Print dialog box opens allowing you to select your printer and settings Click Print to continue or click Cancel to cancel printing e Toclose the report click Close Window in the report window The Administrator Options page remains open on your desktop 3 Click Students with no Exam Grade to view a report of all students who have a blank exam grade for the current cycle The page can only be accessed through the Administrator Options page after all courses are marked as ready to post and only if there are students with a blank exam grade The report opens in a new window and you can print the report from that window Errors on page Students with no exam grade Instructor AXBERG PETER J Course Name Period ID Student Name AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J AXBERG PETER J
40. course and all of its Admin gt Elementary Skills Based Courses sections with a specific elementary skills based report card 62 Texas Computer Cooperative July 2012 Suite Administrative Access Form Management for Online Student Registration From the Connect Administrator Options page you can open the Forms Management page where you can access the pages for managing forms for online student registration including static printable forms and customized forms for student online registration and demographic updates m Static forms are documents that cannot be updated online they can be viewed printed completed by hand and returned to the campus Static forms will vary by district and campus Static forms include district and campus calendars Any static forms you upload should be ADA compliant Dynamic forms are presented online and can be completed and submitted online These forms may include student online registration and demographic updates Upload and maintain a pool of static Admin gt Forms Management gt Static documents that parents can view and Document Management print via Connect District and campus calendars can be uploaded here as well Establish settings for the pool of Admin gt Forms Management gt Form columns i e fields that can be used to Column Management build customized dynamic forms for online student registration and demographic updates Indicate if the field is allowed
41. ction Use the 24 hour AllowReattemptAfter format e g 22 45 Indicate the time after Try ntil Use the 24 hour format which the service should e g 22 45 stop attempting to refresh Indicate the number of MaxAlertAge days an alert can age until it is deleted Indicate the maximum 360 MaxAccountlnactivity number of days a user account can be inactive with no associated students before the account is deleted Indicate the address of the smtp gmail com SMTP_Server Enable this key to outgoing mail server receive e mail messages when failures occur Indicate the e mail address parentportal transformation g From_Email Enable this key to that will be displayed in the mail com receive e mail From field when a messages when failures message is sent by the occur SMTP server Optional Indicate the e parentportal testinginbox gm Admin Email Enable this key to mail address to which ail com receive e mail messages regarding messages when failures failures are sent occur Optional Indicate if the SMTP server requires authentication Use Authentication Enable this key to receive e mail messages when failures occur If server requires authentication value must true Optional Indicate the parentportal transformation g Account_Name Enable this key to account name with which mail com receive e mail the server should messages when failures authenticate if occur Use_Authentication
42. d for indicating the student s recognition skills related to alphabet letters such as recognizing upper and lower case letters This is only used if the letters skill set is associated with the course e Select Print Number Grid if you want to include the number grid for indicating the Student e recognition and ability to write numbers This is only used if the numbers skill set is associated with the course In the Grading Type field select the grading type to be used on the report card The drop down lists all grading types set up on the Admin gt Elementary Skills Based Setup page In the Choose District Logo field you can select a logo to be included at the top of the report card The drop down lists all images that have been copied to the correct location on the server by the district and are referenced in a key in the config file Notes e The logo file names will have _elem_logo somewhere in the file name ed bestview_elem_logo gif and bestview_elem_logo_new gif e The default logo for the district will always appear in the drop down regardless of how the file is named This is the image file for the log that appears on the Gradebook Login page it can also be used for the report cards Under Grading Type Description you can enter a detailed explanation of the grading type A blank letter editor and formatting toolbar are displayed The buttons on the toolbar allow you to change the font size of font attributes bo
43. d submitted online These forms may include student online registration and demographic updates To access the page m From the Administrator Login page type your administrative user name and password and then click Log In The Administrator Options page is displayed with User Administration as the default tab m Click the Settings tab m Under Forms Management click the Forms Management page link The Forms Management page is displayed Texas Computer Cooperative 47 Suite Administrative Access July 2012 Forms Management Summary Information This is where you can manage your forms for student information update Forms 8 forms have been created WOULD LIKE TO 3 forms exist in groups Manage my available static documents 5 forms are dynamic Upload Word Excel and other types of 3 forms are static documents here These can be used later when creating your forms Static Documents Manage my available form columns 8 total documents exist You can change the properties on your available 3 documents exist as forms column pool here Create and edit forms Form Columns a D e D 2 E ic You can create new forms and edit existing forms 63 total columns exist 2 E ic d Fi E under this option 63 columns exist in forms Manage my form groupings Create or edit groupings of forms such as registration or contact information Available languages English Espanol On the left side of the page under WOULD
44. d to a database Indicate if you want the application to display the one two three or four digit version number on the Login page Set the schema for an Oracle database ITCCSORA_Table_Prefi X For TxEIS value RSCCC For iTCCS value iTCCSORA 0 remains in cache until application domain is reset First digit major release identifier Second digit minor release identifier Third digit major update identifier Fourth digit minor update identifier iTCCS only MyZone Connection String Keys RSCCC_Connection_Str ing Set a configurable connection string used to attach to the Student system database DSN TP015222 DSN TP015222 ITCCSORA_Connection _ String Set a configurable connection string used to attach to the Student system database 18 TXEIS only Exists in connectionStrings section iTCCS only Exists in connectionStrings section Texas Computer Cooperative July 2012 Suite Administrative Access Alert Service Alert Service Action Included Default Value Key By Default Indicate the path to the LogDir directory where the alert service text logs are written Indicate the port to which ListenerPort the alert service will listen for run requests from the transformation service or the ForcePortalService application Optional Indicate the DXXXNNN Transformation ServiceLogName name that appears in the Servic
45. ds gt Elementary Skills Based Courses The Admin Elementary Skills Based Courses page allows you to associate a course and all of its sections with a specific elementary skills based report card The settings for the report card determine how grading is handled for the course Note If a section is added to a course after the course is selected for elementary skills based grading the new section will not have elementary skills based grading associated with it 22 Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS 001 seninde Home Attendance gt Grades Reports gt Discipline gt Settings gt Admin gt PGP gt 876 logout Admin Elementary Skills Based Courses Here you may associate a course with a report card By doing this you will be telling txGradebook that this course and any of its sections will be using the Elementary Report Card features Only courses which are not already setup as using a different assessment type will be available in this list Course Name Search Report Card Te 0809 PRIN OF TECH Test RCard 200 Test RCard 100 z G EIEE i S e 1043 4th Grade 1156 4th Grade ENGLISH AIR _ Select ENG 4 ACC Select 481 TAKS PREP Select COMM APPL Select v 12345678910 gt gt dl EJE To associate a course with a report card Only c
46. e and then section Notes m he report may take several minutes to run he Last Updated column on the report is shaded red for teachers who have not updated assignment grades during the time frame specified In order for the red shading to appear on the printed report you must set your printer settings to enable background printing Gradebook District Lakeview ISD Campus Lakeview High School Home Y Attendance V Grades S Discipline V Settings V Admin V 297 Add RAMONA W logout Assignment Grades Last Updated Report Selection Campus 001 Lakeview High School Semester 2 e Cycle 1 e Days Since Last Updated 3 As of Date 02 21 12 Ce Semester 2 Cycle 1 begins 12 05 2011 and ends 02 24 2012 Include All Teachers Include Withdrawn Students This report may take several minutes to run Generate To select report options Select the campus semester and cycle for which you want to print the report 2 In the Days Since Last Updated and As of Date fields indicate the time frame for the report data The semester and cycle begin and end dates are displayed for your information Texas Computer Cooperative 31 Suite Administrative Access July 2012 Examples e To see data for teachers who have not entered assignment grades in the past two weeks type 14 in the Days Since Last Updated field and type today s date in the As of Date field e o see data for teachers who did not enter assi
47. e click Add below the Grade Type table The Enter Grades fields are displayed o You can enter up to nine grade types and each type can have up to three uppercase characters Any lowercase characters will be converted to uppercase o Click Add under the Enter Grades fields to add the grade types to the Grade Type table Otherwise click Cancel e Click Save f your changes were saved successfully a message is displayed indicating that the grade type changes were saved successfully e Click to delete a grade type The grade type is deleted Note You cannot delete or edit a grade type that is associated with a report card the is not displayed Texas Computer Cooperative 17 Suite Administrative Access July 2012 2 Under Available Skill Sets you can create skill sets for elementary skills based report cards For each skill set you will be able to associate a list of specific skills To add a new skill set click Add below the Available Skill Sets table A blank row appears in the table In the Skill Set Name field type the name of the skill set You can type up to 50 characters The Skill Count field displays the total number of skills currently associated with each skill set Click Save f your changes were saved successfully a message is displayed indicating that the skill set changes were saved successfully Click a to add or edit the specific skills associated with the skill set The Available Skills
48. e where XXX is the This helps identify the service that generated the event in setups where more than one instance of a service is running on the same machine Indicate the address of the smtp gmail com SMTP_Server Enable this key to outgoing mail server receive e mail messages when failures Occur Indicate the e mail address parentportal transformation g From Email Enable this key to that will be displayed in the mail com receive e mail From field when a messages when failures message is sent by the occur SMTP server body of an event log county number and NNN is the message district number e g D218999 Optional Indicate the e parentportal testinginbox gm Admin Email Enable this key to mail address to which ail com receive e mail messages regarding messages when failures failures are sent occur Use Authentication Optional Indicate if the SMTP server reguires authentication Enable this key to receive e mail messages when failures occur If server requires authentication value must true Optional Indicate the parentportal transformation g Account_Name Enable this key to account name with which mail com receive e mail the server should messages when failures authenticate if occur Use_Authentication true If account name not specified but Use Authentication true From Email value is used Texas Computer Cooperative 79 Suite Administrative Access Included Default
49. e image file name must contain elem_logo somewhere in the file name e g bestview_elem_logo gif and bestview_elem_logo_new gif Set up grading types skill sets and Admin gt Elementary Skills Based Setup associated skills for producing elementary skills based report cards Texas Computer Cooperative 61 Suite Administrative Access July 2012 Inthe Grade Type grid maintain a table of grading types that can be used for elementary skills based report cards such as E S U In the Available Skill Sets grid create skill sets for elementary skills based report cards For each skill set you will be able to associate a list of specific skills In the Available Skills for Skillset grid create a list of specific skills to be associated with a skill set E Set up report cards that teachers can Admin gt Elementary Skills Based Report print from the Gradebook Grades Card Setup menu For each report card you select the components you want to print on the report card and you select the skills that will be assessed Each course is associated with a report card so the report card options are applied to the course Select the report card components Select the grading type and logo Under Grading Type Description provide an explanation of the grading type Under District Message enter a message for all students On the Step 2 page select the Skills to be assessed on the report card E Associate a
50. ection 01 VIDEO TECH 8953 01 As Of Date 10 19 11 ei Special Program Report Selection Viewing Options V View Student Names View Current All Course Section s Admin Options E Across Campus 36 Texas Computer Cooperative July 2012 Suite Administrative Access To select report options 1 2 Select the semester and course section for which you want to print the report In the As Of Date field type the date in the MM DD YYYY format Or click Te to select the date from the calendar To close the calendar you must click a valid date on the calendar or click the calendar icon Under Viewing Options make the following selections lf you want the student names to be displayed on the report select View Student Names Otherwise the names are not printed on the report and students can only be identified by their student IDs The student ID is always displayed on the report f you want to narrow the student data to only course sections for the current semester cycle set the View Course Section s option to Current Otherwise select All to show data for all course sections These options are disabled if you are logged on as an administrative user and select Across Campus under Admin Options The fields under Admin Options are only displayed if you are logged on as an administrative user Select Across Campus if you want to view data for all courses across the campus Otherwise data is onl
51. efault Value Key By Default Indicate if you are using Database_Type For TXEIS value the TXEIS or iTCCS RSCCC database ii For iTCCS value ITCCSORA Optional Indicate if you CustomErrorPage_Sho If value false only want to display a wExceptionDetails friendly error message customized error page with is displayed If value a detailed error message true both system message and friendly error messages are displayed Indicate the name of the Joe Administrator SysAdmin_Name district level system administrator whom the teacher should contact to resolve problems This is displayed on the error page if an error occurs Indicate the e mail address sysadmin someoneisd net SysAdmin_Email of the system administrator whom the teacher should contact to resolve problems This is displayed on the error page if an error occurs Optional Indicate the 555 555 5555 SysAdmin_Phone phone number of the system administrator whom the teacher should contact to resolve problems This is displayed on the error page if an error OCCUTS Indicate the message A system error has occurred GeneralExceptionMessa displayed if a system error Please contact a System ge occurs Administrator if you need further assistance otherwise you may click the button below to continue Texas Computer Cooperative 71 Suite Administrative Access July 2012 Gradebook Action Included Default Value Ke
52. en students Search Search Results Selection Student ID Lastname Firstname Campus Grade Campus Enrollment Date Campus Withdrawal Date 859390 AASE CASSIDY M 001 01 8 27 2007 View Details To find a student 1 Choose one of the following search options for finding the student You can search either by student ID or name you cannot use both options at the same time e Inthe Student ID autosuggest field begin typing the student s ID As you begin typing the ID a drop down list displays students whose student IDs match the numbers you have typed The drop down list also displays student names From the drop down list you can select the student e Inthe Last Name or First Name autosuggest fields begin typing the student s last or first name in one of the following formats o Last name comma first name o Last name initial comma first name initial As you begin typing the name a drop down list displays students whose names match the letters you have typed The drop down list also displays student IDs From the drop down list you can select the student 2 Inthe Campus ID field type the campus at which the student is currently enrolled If you are currently logged on with a campus administrative ID the campus ID is set to the campus for which you are logged on and cannot be changed 3 Under Viewing Options select Page break between incidents if you want each incident to print on a separate page 24 Texas Computer Co
53. endance Grades V Reports Discipline 7 Settings aa 227 AXBERG PETER J logout Admin Standards Based Courses You may turn on or off the ability for a course section to use the Standards Based assessment type until the time either categories or skills have been applied to that course section Search Options you may refine your displayed courses by selecting a teacher adding partial course information below or both Current Campus 001 Lakeview High School Teacher ALL X Course ID Course Name select the type of information you wish to search on Search Courses with a check under the SBG column are marked to use Standards Based Grading course with an unchecked box are using the default assessment model of Category Based Grading Courses marked as SBG are currently using Standards Based Grading those marked as CAT are using Category Based Grading and cannot be modified within this screen Course List VILLARREAL STEVEN MICHAEL UNKNOWN CATHERINE WYNN EIER ne ea semmeman ema E m e Lag eg Jeesro 2113 08 ALG 1 ORNELAS CANDACE A P To select the assessment type 1 Inthe Teacher field select courses for a specific teacher Or select ALL to include all teachers Texas Computer Cooperative 15 Suite Administrative Access July 2012 Select Course ID to retrieve courses by course number or select Course Name to retrieve courses by name Then type the course num
54. ents will be displayed e fa student is enrolled at multiple campuses including the campus to which you are logged on you can only see data for the student at the campus to which you are logged on 4 To delete a user account click A dialog box is displayed prompting you to confirm that you want to delete the account by typing DELETE To continue tyoe DELETE and then press OK The user account is deleted Confirm delete by typing DELETE in the box SR To view data for the user s students select pages from the menu To return to this page and impersonate a different parent select Admin from the menu at the top of the page Texas Computer Cooperative 43 Suite Administrative Access July 2012 Settings Click the Settings tab Administrator Options User Administration Settings Statistics txConnect is Active Set the date when txConnect will be available to users Until this date is reached txConnect will not allow users to login txConnect is active as of 06 30 2011 txConnect Discipline Allow users to view discipline records Show discipline with comments e txConnect Campus Level Admins Allow Campus Level Admins to view all students in district No w Path to Parent Reports Enter the physical path to parent reports Forms Management This is where you can manage your forms for student information updates Take me to the Forms Management page Allow parents access to student dataform
55. es Report e Ifthe field is selected students in both regular and self paced courses are displayed e lf the field is not selected only students in regular courses are displayed To print the report 1 Once you have selected your options click Generate The report opens in a new window Texas Computer Cooperative 33 Suite Administrative Access July 2012 Print Close Window Missing Averages Report Generated Wednesday October 19 2011 11 17 AM Teacher 227 PETERAXBERG Campus 001 Course Section Number of Students with no Average 5423 04 12 5433 04 16 5443 04 16 Total 44 Teacher 208 DEBORAH BAILEY Campus 001 Course Section Number of Students with no Average 1343 4110 4110 4321 4322 4323 Total Teacher 294 KARLA BARNES Campus 001 Course Section Number of Students with no Average 0151 02 1 2 From the report window click Print to print the report UIL Report Reports gt UIL The report provides a list of students working cycle averages for all of their courses which allows you to determine UIL eligibility and locate students who may be at risk of losing eligibility Students are sorted by last name Some teachers may be given access to this report m If a posted grade exists for the semester and cycle the posted grade is displayed m f no posted grade exists the override grade is displayed m f no override grade exists the working cycle average is displayed Notes m
56. es The Admin Student Grades Find Student page is displayed Gradebook District Lakeview ISD Campus Home Attendance V Grades V Reports Settings V Admin Student Grades Find Student Student ID Last Name First Name or Campus ID To find a student 1 Enter your student search data You can search either by student ID or name you cannot use both options at the same time e Inthe Student ID field type the student s ID to search for the student by ID You can type a partial ID to find IDs that start with the numbers you typed e Inthe First Name and or Last Name fields type all or part of the student s name to search for the student by name The system returns a list of students whose names contain the letters you entered 2 Inthe Campus ID field type the campus at which the student is currently enrolled If you are currently logged on with a campus administrative ID the campus ID is set to the campus for which you are logged on and cannot be changed 3 Click Search A list of students who match the criteria entered above is displayed in the Search Results table The search results include the students ID name campus grade level and entry withdrawal dates for each campus Students are sorted by last name first name and enrollment date Texas Computer Cooperative 11 Suite Administrative Access July 2012 Gradebook District Lakeview ISD Campus Home Y Attendance V Grades V Reports Setti
57. essful attempts to access the page invalid password the system logs out your account If this occurs contact your campus administrator to have your account reset To exit the Update Admin Profile pages without saving any changes click Home or any other menu item to go to another page Gradebook District Lakeview ISD Campus Lakeview High School Home VY Attendance V Grades Y Reports RK Admin 7 297 Add RAMONA W logout Update Profile Enter new values into the fields you wish to change Fields left blank will not be updated Fields denoted with a red asterisk are required Current Password New Password Confirm Password New PIN eeee Update Hint Questions Vv Previous Next To update your profile 1 Inthe Current Password field type your current password You must type your current password correctly in order to update any data in your profile 2 If you want to change your password type a new password in the New Password field e The new password must be six to nine alphanumeric characters e Atleast three characters must be one of the following uppercase lowercase numeric or punctuation e Your password is case sensitive 3 Inthe Confirm Password field retype your new password exacily as you typed it above Texas Computer Cooperative ii Suite Administrative Access July 2012 4 If you want to update your PIN type a new four digit number in the New PIN field It
58. g Unsaved data is lost 3 To adda form to a group do the following e Click Add A grid is displayed allowing you to associate forms with the group Existing forms for the group are listed 56 Texas Computer Cooperative July 2012 Suite Administrative Access In the first available blank row in the Form Name field select the form from the drop down All available forms are listed in the drop down in alphabetical order In the Order field type the number indicating the order in which you want the forms to be listed within the group For example select 1 if you want the form to be listed first in the group Select Par Rev if the form requires a parent to acknowledge that he has seen the form This allows for a digital signature Select Visible to make the form visible to parents If the field is not selected the form will not be displayed in Connect even if it is associated with a group Select Required to indicate to the parents guardians that the form must be reviewed This is for information purposes only at this time 4 To edit an existing group under Available Groups click 4 under Options The fields on the left side of the page display the data for the selected group 5 To delete an existing group under Available Groups click under Options A message is displayed prompting you to confirm that you want to delete the group Are you sure you wish to delete Click OK The group is deleted Notes
59. gnment grades during the first cycle type th e number of days in the cycle in the Days Since Last Updated field and type the ending cycle date in the As of Date field 3 Select Include All Teachers if you want the report to list all teachers If this option is selected all teachers at the campus are listed and the Last Updated column on the report is shaded red for the teachers who have not entered assignment grades during the specified time frame lf Incl ude All Teachers is not selected the report will only list teachers who have not entered assignment grades during the specified time frame 4 Select Include Withdrawn Students to include withdrawn students in the student counts To print the report 1 Once you have selected your options click Generate The report opens in a new window Gradebook Print Assignment Grades Last Updated Report Viewing Generated Campus Instructor Semester 2 Cycle 1 As Of Date 02 21 2012 Tuesday February 21 2012 9 02 AM 001 if over 3 days 297 Add RAMONAW Course Section Course Name First Updated Last Updated Last Updated By Total Students Students With Grades 01 8953 01 Instructor 03 8953 03 04 5423 04 04 5433 04 04 5443 04 07 8953 07 Printing Tech 227 AXBERG PETER J Prmnoren BOYSAMMLEDE Soemes Borsas Printing Tech Instructor 208 BAILEY DEBORAH LEE Course Section Course Name Fi
60. hat you want to print on the report card and select the skills that will be assessed on the report card Each course is associated with a report card so the report card options are applied to the course Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District Lakeview ISD Campus Lakeview High School Home Attendance 7 Grades Reports Discipline Settings Admin 297 Add RAMONA W logout Report Card PK 4 Admin Skills Based Report Card Setup Step 1 e Goto Step Print Options E Print Parent Signature Line W Print Attendance Attendance Period Report Card Period Tardy Period Report Card Period C Print Letter Grid Print Number Grid Grading Type M NM Choose District Lago bestview_logo gif Grading Type Description M Meets requirement NM Does not meet requirement District Message The last day of school is June 6 Orientation Narrow works best when printing with Portrait Orientation r Save To set up report cards 1 Inthe Report Card field select the report card you are updating 2 Select the report card components you want to include e Select Print Parent Signature Line if you want to include a place for parents to sign the report card e Select Print Attendance if you want the student s attendance data to be printed on the report card If you select Print Attendance two additional fields are displayed o Inthe Attendance
61. he Form Group Management page is displayed Form Group Management Here you can add your forms to groups This will make your form available for display within the associated group Form Group Detail Available Groups Name Options res Special instructions or information for this form grouping max 500 Calendars Contact Information Enrollment New group EE Q Registration Associated Forms Add add a form to your group here i Testing for 50 characters that the typing Par i Rev E E E x 041 PDF Calendar v 0 Hints Clicking New will clear your form so you may add a new one A group must contain no forms to be deleted The Enrollment group can not be deleted The Registration group can not be deleted The Calendars group can not be deleted 1 Under Available Groups a list of all existing groups is displayed The list includes the group name and number of forms currently associated with a group 2 To add anew group do the following under Form Group Detail e Inthe Name field type a name for the group e Under Special instructions or information for this form grouping type any special instructions for the form group such as clarification about which forms should be associated e Click Save The group is listed under Available Groups e Click New to add a new form group The data in the fields is cleared allowing you to enter another group headin
62. his field f you select No the parent guardian will be able to change the field without submitting physical evidence Under Default instructions or information for this data you can type any special instructions for the parent that are specific to the field You can type up to 255 characters Click Save A message is displayed indicating that the data was saved successfully Texas Computer Cooperative 51 Suite Administrative Access July 2012 Form Management The Form Management page allows you to add delete and edit forms Note A form must be added to a group in order to be accessible to parents You can add a forms to a group on the Form Group Management page which is described later in this chapter To access the page From the Forms Management page select Forms from the menu The Form Management page is displayed Form Management This is where you can add new forms or edit and delete existing forms New Form Available Forms Name Options FormName Type Campus Editable Columns la n a Campus None District q IX 041 PDF Calendar static 041 n Visible Yes No Q Contacts dynamic True 40 If this is to be a static form choose a document from the G Delete this file dynamic Tres 8 document pool No Document District Form to delete dynamic True 0 7 Special instructions or information for this form max 500 Q Lakeview High Calendar static n a n a Non Editalbe dynamic 2 Registratio
63. is recommended that you do not choose 1234 or 4321 as these are common and easily guessed 5 If you want to update your hint questions select Update Hint Questions The questions are updated on the next page when you click Next 6 Click Next e If you entered any data incorrectly a red asterisk is displayed next to the fields that have incorrect data You must provide the correct information to continue e lf you leave a field blank the field is not updated e lf you entered all required data correctly and you selected Update Hint Questions the next page allows you to update your hint questions e lf you entered all required data correctly and you did not select Update Hint Questions the Success page is displayed To finish the Update Profile function click Finish You are redirected to the Announcements page 7 If you selected Update Hint Questions the next page allows you to update your answers to the hint questions Gradebook District Lakeview ISD Campus Lakeview High School Home gt Attendance Grades 7 Reports V _ Settings V Admin 7 297 Add RAMONA W logout Update Profile Step Please provide answers to three different personal questions when verifying your identity to recover a lost password one of these three will be asked at random Question 1 What street did you live on as a child v Answer 1 main Question 2 Whatis your favorite fruit or vegetable e Answer 2 radish Question 3 Wh
64. is not available for parents in Connect Forms Management Under Forms Management you can maintain a pool of forms that can be used for student online registration This is only displayed if form management is enabled by the district in the contig file 1 Inthe Allow parents access to student data forms field indicate if you want to allow parents to view and or access online forms in Connect The field is set to No by default e Ji this field is set to Yes the following is available o The Edit Settings link will appear on the My Account page next to Students allowing the parent to register his e mail address for his students o The edit icon will be displayed in the View Edit Forms column for the students allowing the parent to access online student registration forms o On the Login page the New Student link will be displayed allowing the parent to register a new student in the district o On the Login page the Need Calendars link will be displayed allowing the parent to access district and campus calendars e lf this field is set to No parents will not have access to any online student registration functionality in Connect The Edit Settings link will not be displayed on the My Account page and the edit icon under View Edit Forms will not be enabled for any students The New Student and Need Calendar links are also unavailable 2 Click the Forms Management page link to open the Forms Management page Statistics C
65. istrictExpirationMinutes TaksScoreCodes e DO NOT ED T Texas Computer Cooperative TakslestVersions TaksStandardsFile ChartlmageHandler July 2012 Suite Administrative Access Gradebook Action Included Default Value By Default 1000 MaxHttpCollectionKeys It is recommended that the value be set to 5000 smtpserver somelSD net SMTP_ Server txConnect somelSD net false Use Authentication Increase the maximum amount of HTTP collection keys that will be processed by the server Indicate the address of the outgoing mail server Indicate the e mail address that is displayed in the From field when a message is sent by the SMTP server Optional Indicate if the SMTP server requires authentication If server requires authentication value must true Y parentportal transformation g Account Name If account name not mail com specified but Use Authentication true From Email value is used Optional Indicate the Y region20 Password password of the account with which the server should authenticate if Use_Authentication true Optional Indicate the account name with which the server should authenticate if Use_ Authentication true Optional Indicate if the SMTP server uses Use Encryption If SSL TLS encryption is used value must true SSL TLS encryption Indicate the number of minutes of the period in which a tardy is allowed during the AD
66. it if the field can be updated by parents on the form If the Editable field is selected the form field will be editable if it is also set to editable at the campus level If Editable is not selected it will override any other settings and the form field will not be editable e Select Req if the field is required of the parents guardians You cannot select this field if it is not editable e Under Instructions click D to view any existing default instructions and add additional instructions A dialog box opens Default Instructions Default form the form columns page Field Instructions max 250 o Under Default instructions any existing default instructions are displayed They cannot be changed here o Under Field Instructions add or update any additional instructions for the field These instructions will be appended to the default instructions when the parent accesses the form in Connect o Click Close to close the dialog box 7 Click Save to save your changes 8 Click the Forms link below the page title to return to the Form Management page Texas Computer Cooperative 55 Suite Administrative Access July 2012 Form Group Management The Form Group Management page allows you to create form group headings so you can associate related forms A form must be associated with a group in order to be accessible to parents To access the page From the Forms Management page select Form Groups from the menu T
67. k it once to sort the column in ascending order Click it again to sort the column in descending order 2 Click under Edit to edit settings for a particular field The Edit Column Information section is displayed on the left side of the page The Selected Column field indicates the database name for the selected column For a column in a vertical table an asterisk or a Sequence number is displayed in parentheses next to the column name The From Table field indicates the database name for the table in which the selected column exists Under Default friendly display name a friendly name for the selected column is displayed as it will appear on the form For example if the database column name is sr_demo dob the friendly name might be Student Date of Birth For Is column visible to the user select Yes to allow the field to be displayed for the parent guardian on a form in Connect If you select No the field cannot be displayed on any forms for parents to see For Will this column require an admin s review select Yes if a campus administrator must review a parent s guardian s change before the change is made to the student s official record If you select No the change will automatically appear in the student s record when the parent guardian updates the data For Is physical documentation required for changes select Yes if the district requires the parent guardian to submit physical evidence e paperwork for changing t
68. ld italic underline alignment spacing and other formatting of the text For example if the grading type is E S U the description could be as follows e E Excellent e S Satisfactory e U Unsatisfactory This description will print on the report card under Grading Scale It also appears on the Assignment Grades skills based page when you move the pointer over the Grade Types field Texas Computer Cooperative July 2012 Suite Administrative Access 6 Under District Message you can type a message that will be displayed on the report card for all students 7 Inthe Orientation field indicate if you want to use the narrow or wide orientation depending on your printer orientation setting 8 Click Save f your changes were saved successfully a message is displayed indicating that the save was successful 9 Click Go to Step 2 to go to the next page for setting up elementary skills based report cards The Admin Skills Based Report Card Setup Step 2 page is displayed Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS 001 Home Attendance Grades 7 Reports V Discipline 7 Settings v Admin 2 PGP v 128 ALEXANDER KIMBERLY logout Report Card Test RCard 100 D Admin Skills Based Report Card Setup Step 2 Goto Step 1 Report Card Skills Selection Available Skills Selected Skills Skill Basic Words 0 Can right hand turn F English AP Skills 2 Can boil water Can do it
69. ld to the form here 1 Inthe Name field type a name for the form The field can be up to 50 characters 2 Ifthe form is specific to one campus select the campus in the Campus field Otherwise leave the field set to None if the form is for all campuses in the district 3 The Editable field which can also be set on the Form Management page indicates if you want the fields on the form to be editable according to campus level settings If the field is set to Yes the fields on the form will be editable according to campus level settings If you select No it will override any other settings and no fields on the form will be editable 4 Inthe Visible field select Yes if you want the form to be visible to parents Otherwise select No This field overrides the campus level setting 5 Under Special Instructions or information for this form which can also be entered on the Form Management page type any specific district level instructions for the form You can type up to 500 characters 6 Under Form Fields you can add columns i e fields to the selected form You must add at least one field to a form for the form to be valid e Click Add to add a new column to the form A row is displayed in the grid e Inthe Column Name field select the table column you want to add to the form The drop down lists all possible columns including the column name sequence number if applicable and table name 54 Texas Computer Cooperative
70. lick the Statistics tab Texas Computer Cooperative 45 Suite Administrative Access July 2012 Administrator Options User Administration Statistics Statistics Students with Associated Accounts Associated Students per Campus MARSHALL HIGH SCHOOL METROPOLIS MIDDLE SCHOOL SSMS SCHEDULING STEINER RANCH ELEMENTARY LEO CENTER LOTT JUVENILE DETENTION CENTER HS SUMMER SCHOOL HENRY MIDDLE SCHOOL PATRICIA KNOWLES ELEMENTARY TEST CAMPUS HS PROGRAMMERS TEST CAMPUS TEST HIGH SCHOOL WINKLEY ELEMENTARY TERESA FARMER CAMPUS TESTING CAMPUS 200 JEFFERSON HIGH SCHOOL HARRISON MIDDLE SCHOOL WILEY MIDDLE SCHOOL STONE ELEMENTARY SMITH ELEMENTARY PLEASANT HILL ELEMENTARY o A CH LI CH CH CH CH g5 CH CH CH Fb LI Under Statistics the following information is displayed 46 The Students with Associated Accounts is the district wide number of students who are associated with a registered parent i e the number of students for whom an account has been created Under Associated Students per Campus is the total number of students associated with a registered parent i e the number of students for whom an account has been created at each campus The Total Users is the district wide total number of users who have registered as of today s date Under Associated Users per Campus is the total number of users with students registered at each campus Note
71. lso displayed By default the page displays all of the student s courses for the semester including courses from which he has withdrawn To see only the student s current courses select Show Current Courses Only Notes m he students working cycle average is displayed for the current cycle unless a posted or override grade exists m he semester average is labeled as Posted Override or Working m lf all courses are displayed and the student has withdrawn from a course the message withdrawn and the withdrawal date are displayed next to the course title To show hide the detailed view 1 To view all details for all courses for the current cycle click Show All Detail e The detailed view includes the student s assignment grades working cycle average override grade if present and posted grade e Dropped grades display the message Dropped next to the grade e Anl is displayed for any category that has an incomplete assignment grade If an grade is present no averages are calculated an is displayed in place of the average and total points are not displayed The grade remains until a grade is entered for the assignment e lf the teacher is using points based weighting the points earned and possible points are displayed For example 9 10 is displayed if the student earned 9 points and the assignment is worth 10 points e lf the teacher is using percentage based weighting the actual points and total pos
72. meoneisd net Indicate the path name of the log file currently in use logs LogDir Storage file timeout 20 ChartlmageHandler DO NOT ED T smtpserver somelSD net SMTP_ Server E Indicate the e mail address Y txConnect somelSD net From_Email that will be displayed in the From field when a message is sent by the SMTP server Set the file storage mechanic properties for the chart control used to display charting images in Gradebook Indicate the address of the outgoing mail server Optional Indicate if the SMTP server requires authentication false Use_Authentication If server requires authentication value must true parentportal transformation g Account_Name If account name not mail com specified but Use Authentication true From Email value is used 8 iTCCS ORACLE Database Type Used only with Forms TXEIS SYBASE Management Optional Indicate the account name with which the server should authenticate if Use_ Authentication true Optional Indicate the password of the account with which the server should authenticate if Use_ Authentication true Optional Indicate if the SMTP server uses If SSL TLS encryption is used value must true SSL TLS encryption Indicate the database type used Oracle or Sybase Texas Computer Cooperative 75 Suite Administrative Access July 2012 Connect Action Included Default Value Key By
73. n dynamic 23 Static document static n a Hints Don t forget to add your form to a group You may not delete a form if data exists for it Available languages English Espanol 1 Under Available Forms a list of all available forms is displayed Note The Contacts and Registration forms are included automatically and cannot be removed e The list includes the form name type of form i e static or dynamic and the campus with which the form is associated if applicable e The Editable column indicates if the form is editable according to campus level settings e Under Columns the number of columns i e fields currently added to the form is displayed e You can click the column heading to sort the grid by that column Click it once to sort the column in ascending order Click it again to sort the column in descending order 2 To add anew form do the following under New Form e Inthe Name field type a name for the new form You can type up to 50 characters The name must be unique within the campus 52 Texas Computer Cooperative July 2012 Suite Administrative Access In the Campus field you can select a campus in order to assign the form to a specific campus Or select None if the form is used for all campuses in the district In the Visible field select Yes if you want the form to visible to parents guardians in Connect For static forms i e forms that cannot be completed online
74. nect Connection String Keys Set a configurable connection string used to attach to the PM Connect database Set a configurable connection string used to attach to the P1 Connect database DSN PM015222 masterDatabase DSN P1015222 database TXEIS only Exists in connectionStrings section TXEIS only Exists in connectionStrings section 76 Texas Computer Cooperative July 2012 Suite Administrative Access Connect Action Included Default Value Key By Default Set a configurable Y DSN P2015222 database2 TXEIS only Exists in connection string used to connectionStrings attach to the P2 Connect section database Connect Connection String Keys continued Support real time access DSN ORPV UID ISPGDBK P_ Host Connection String iTCCS only to the database WD ORACLE Texas Computer Cooperative 77 Suite Administrative Access MyZone Mu Zone July 2012 Action Included By Default Indicate if you are using the TxEIS or iTCCS database UserTi RSCCC Database Type CacheTimeout 0 1 2 Global VisibleVersionNu mberFormat Dcccddd where ccc is the county number and dad is the district number e g D218999 Set the time in minutes available to users before an inactive session expires Set the number of minutes that campus data is cached before it is removed from the database Allows you to run MyZone in debug mode data is not save
75. ngs V io Admin Student Grades Find Student Student ID Last Name First Name P RE p Campus ID Search Search Results Selection Student ID Lastname First name Campus Grade Campus Enrollment Date Campus Withdrawal Date 012485 ABELL HARRISON A 101 03 8 22 2011 013121 ABRAMS ALEXANDRA L 08 9 2 2011 012061 ADAMS ALEXANDER J 001 09 8 29 2011 012347 ADCOX MONIGUE A 101 03 8 22 2011 012464 ADCOX NICOLE M 101 05 8 22 2011 011519 ADLAWAN CODYA 101 04 8 22 2011 011992 AERNI ERIN L 041 08 8 22 2011 011811 AERNI SAMUEL R 041 07 8 22 2011 010818 AGUILAR SARAH J 101 05 8 22 2011 012564 AKINS CADEN L 041 06 8 22 2011 8 23 2011 012650 AKINS CARSON L 101 03 8 22 2011 012704 AKINS HOLLIE N 101 05 8 22 2011 012078 ALDOVER ALVYNNE R 001 09 8 22 2011 013209 ALDOVER THOMAS G 101 EE 8 22 2011 012973 ALEXANDER KYLE A 101 01 8 22 2011 013107 ALLEN JULIA T 101 01 8 30 2011 013119 ALLEN MADELEINE M 041 08 8 22 2011 013240 ALLEN MISHAILA N 041 07 8 22 2011 011428 ALLEN NICOLE FRANCINE C 041 08 8 22 2011 View Student 4 Click under Selection to select the student record you want to view and then click View Student Admin Student Grades Admin gt Admin Student Grades The Admin Student Grades page allows administrative users to view semester and final averages exam grades and credits awarded for all of a student s courses except courses that are excluded from grading This allows administra
76. nistrative privileges After you select a teacher from this page you can access Gradebook as if you were that teacher however there are some differences m he Admin menu appears in the main menu Select Admin to return to this page to select another teacher m Inthe Settings menu the Update Admin Profile menu item appears instead of Update Profile Enter your administrative user ID and password on the Login page and then click Login Instead of going to the Announcements page you are redirected to the Administrator Options page Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS HS Home Attendance Grades Reports Discipline Settings V P Sg PGP 623 ABBARNO M ANDREA logout Administrator Options You are logged on as a maintenance administrator You have administrator privileges for all campuses Run as Teacher Synchronize Data Select Campus Synchronizing data will cause the Gradebook application to retrieve the latest settings for ORACLE TEST DISTRICT and all campuses 001 TEST CAMPUS HS Synchronize Data Administrative Options Select Teacher Click the title above to reveal additional administrative options 623 ABBARNO M ANDREA m f you have full maintenance access you can perform all functions including saving posting and printing Texas Computer Cooperative 65 Suite Administrative Access July 2012 m f you have inquiry only access you can vie
77. nts associated with the user ID f you place the pointer over the number in the Student Count column a pop up window displays the students assigned to the user ID o The Last Login column displays the date and time the user last logged on to Connect e Click the page numbers at the bottom of the grid to view additional users e Tosort the grid by user ID student count or last login click the column heading Click it once to sort in ascending order Click it again to sort in descending order 3 Once you locate the user you want to impersonate click If you have successfully set yourself as a Connect parent user the parent user ID is displayed in the Active User field under User Administration Once you select a valid Connect parent user to impersonate you can navigate through Connect as if you were that user Note If you logged on with a campus level administrator ID the following applies e You can only impersonate users who have students at the campus to which you are associated e You can only view students associated with the campus to which you are logged on even if the user you are impersonating has students at other campuses For example if you are logged on with a campus level administrative ID for an elementary campus and you impersonate a parent who has two students at that elementary campus and one student at the middle school campus you will not see the middle school student only the elementary stud
78. ok To synchronize the data click Synchronize Data The data can be synchronized as often as necessary lf the data was successfully synchronized the page reloads with a message indicating that the data was successfully synchronized Campus header information is automatically refreshed every 30 minutes To mark all courses as ready to post Click the Administrative Options link ay ape A Ee Synchronize Data Administrative Options lt Select Teacher Click the title above to reveal additional administrative options 623 ABBARNO M ANDREA The Administrative Options section expands and the Mark Ready to Post button is displayed Administrative Options Select Teacher Mark Ready to Post 623 ABBARNO M ANDREA SES Mark Ready to Post for Campus 001 Semester 2 Cycle 3 4 Courses have already been Posted or Marked Ready to Post 1228 Courses have not been Marked Ready to Post Mark Ready to Post lt 6 Texas Computer Cooperative July 2012 Suite Administrative Access The Mark Ready to Post button allows you to mark all courses at the campus as ready to post including any courses for which the instructor has not clicked Mark grades as Ready to Post on the Cycle Grades page The button is only displayed for current cycles that are open for posting The following data is also displayed m he campus semester and cycle for which you will be marking courses as ready to post
79. operative July 2012 Suite Administrative Access 4 Click Search A list of students who match the criteria entered above are displayed in the Search Results table Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS HS Home Y Attendance Grades Reports Discipline Settings afte PGP V 623 ABBARNO M ANDREA logout Discipline Referrals Find Student Student ID Last Name First Name or AASE CASSIDY Campus ID 001 Viewing Options Page break between students Search Search Results Selection Student ID Lastname Firstname Campus Grade Campus Enrollment Date Campus Withdrawal Date 859390 AASE CASSIDY M 001 01 8 27 2007 View Details e The search results include the student s ID name campus grade level and entry withdrawal dates for each campus Students are sorted by last name first name and enrollment date e Students are retrieved whether or not they have discipline records 5 Under Selection click to select the student record you want to view 6 Click View Details to view the discipline records for the selected student The Admin Discipline Referrals page is displayed Admin Discipline Referrals Admin gt Admin Discipline Referrals The Admin Discipline page allows you to view a student s discipline records To view this page you must first select a specific student at a specific campus on the Discipline Referrals Find Student page Locate the student and
80. ounselor 0100 06 06 VIROST SHIRLEY 07 PHYSICS 1 3423 08 07 VIROST SHIRLEY 07 WLD HIST 4113 07 07 BRYAN SUZETTE 011348 ARQUETA BRENNEN Course Period Teacher Working Cycle Average Override Cycle Average Posted Cycle Average 01 LUNICONT MAST 0136 03 01 RICKS GUY 01 See Counselor 0100 02 01 CANNON IRENE 03 ENG 3 AP 1343 03 03 VIROST SHIRLEY 04 BOYS ATHLTCS 3 5433 04 04 AXBERG PETER 05 11TH ADVISORY 0300 35 05 06 PSYCH 4421 06 06 BRYAN SUZETTE 07 PHYSICS 1 3423 07 07 Instructor Testing 08 WLD HIST 4113 08 _ BRYAN SUZETTE 012875 AXBERG LEONARDO Course Period Teacher Working Cycle Average Override Cycle Average Posted Cycle Average 01 ENG 3 AP 1343 02 01 BA LEY DEBORAH 95 91 02 PSYCH 4421 02 02 BRYAN SUZETTE 03 VIDEO TECH 8953 03 03 BAILEY DEBORAH 87 04 BOYS ATHLTCS 3 5433 04 04 AXBERG PETER 05 11TH ADVISORY 0300 05 05 07 PHYSICS 1 3423 08 07 VIROST SHIRLEY 2 From the report window click Print to print the report Special Programs Report Reports gt Special Programs The Special Programs Report provides a listing of the special populations for each student in the class Some teachers may be given access to run this report a District Lakeview ISD Campus Lakeview High School Semester 1 v Course S
81. ourses that are eligible to be set up to use elementary skills based grading report cards are listed Note Courses that are being used as category based or standards based skills referenced courses e g a category based course that has one or more categories assigned are not displayed because they are no longer eligible to be used as an elementary skills based course 1 To narrow the list of courses type all or part of a course name in the Course Name field and then click Search The list is filtered according to the data you entered In the Report Card Type field for each course select the report card type for the course Click Save f your changes were saved successfully a message is displayed indicating that the courses were saved successfully Texas Computer Cooperative 23 Suite Administrative Access July 2012 Discipline Referrals Discipline Referrals Find Student Admin gt Admin Discipline Referrals The Discipline Referrals Find Student page allows you to retrieve a student by campus and student ID or name and view the discipline records entered for the student by a teacher in txGradebook Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS HS Home Y Attendance Grades Reports Discipline Settings V Pe ja PGP V 623 ABBARNO M ANDREA logout Discipline Referrals Find Student Student ID Last Name First Name AASE CASSIDY Campus ID 001 Viewing Options Page break betwe
82. rst Updated Last Updated Last Updated By Total Students Students With Grades 01 4322 01 03 4324 03 04 4321 04 07 4110 07 core ECONOMESAP covernent WORLD GEOGRAPHY hunni nercarpamiy 2 From the report window click Print to print the report 32 Texas Computer Cooperative July 2012 Suite Administrative Access Missing Averages Report Reports gt Missing Averages The Missing Averages Report displays by campus the teachers who have students with no working cycle averages Students in nongraded courses are not included If you are logged on to Gradebook with a district level security administrative ID you can produce the report for multiple campuses Otherwise you can only run the report for the Campus displayed The report is sorted by teacher and includes the total number of students who do not have averages and the teacher s course sections Gradebook District Lakeview ISD Campus Lakeview High School Home VY Attendance Y Grades Pl Settings V Admin VY 227 AXBERG PETER J logout Missing Averages Report Selection Semester 1 v Cycle 2 v Campus ID 001 This report may take several minutes to run Show Self Paced Courses Generate To select report options 1 Select the semester and cycle and type the three digit campus ID for which you want to print the report 2 Select Show Self Paced Courses to include self paced courses on the Missing Averag
83. s Yes w Activate or Inactivate Connect m The Connect is field indicates if Connect is currently active or inactive e The field displays Active if the application is currently available to users e The field displays Inactive if the application is not currently available to users m Ihe txConnect is active as of field indicates the date for the active inactive setting o If Connect is active the date indicates when Connect became active o If Connect is inactive the date indicates when Connect will become active o To change the date click the date link o Type the date in the MM DD YYYY format or click E to select the date from a calendar o Click Set Active Date The new date is displayed and the system is automatically activated or inactivated accordingly on that date 4400 Texas Computer Cooperative July 2012 Suite Administrative Access Discipline Under txConnect Discipline you can indicate if you want to display discipline with or without comments for parents to view in Connect m f you select Show discipline with comments the Discipline page is available for parents in Connect and any comments associated with an incident are displayed below the discipline record m f you select Show discipline without comments the Discipline page is available for parents in Connect but any comments associated with an incident are not displayed m f you select No the Discipline page
84. s students enrolled in the special program e You can select a course section and a special program If you make selections in both fields the report includes only students in the course section who are enrolled in the special program e f you select Generic the generic program field is displayed allowing you to select a specific generic program In the generic program field select the generic program for which you want to produce the report if applicable Only generic programs for the campus are listed If a generic program is selected the report only includes students enrolled in the generic program 3 To limit the report to students who have at least one course with a working cycle average below a specific grade e g below 70 select Show only students with at least one grade below and type a grade in the field To print the report 1 Once you have selected your options click Generate The report opens in a new window Texas Computer Cooperative 35 Suite Administrative Access July 2012 Gradebook UIL Report Course 04 BOYS ATHLTCS 3 5433 04 Viewing Semester 1 Cycle 1 Generated Wednesday October 19 2011 11 20 AM 011741 APODOCA MICHAELANGELO Course Period Teacher Working Cycle Average Override Cycle Average Posted Cycle Average 02 PSYCH 4421 02 02 BRYAN SUZETTE 03 ENG 3 AP 1343 03 03 VIROST SHIRLEY 04 BOYS ATHLTCS 3 5433 04 04 AXBERG PETER 05 11TH ADVISORY 0300 05 05 06 See C
85. ser Yes ONo Will this column require an admin s review O Yes No Is physical documentation reguired for changes Yes No Default instructions or information for this data max 250 wl w l fl el el wl fl el el wl fl el wl w l AAA fl AAA HA Available languages English Espanol 50 Texas Computer Cooperative July 2012 Suite Administrative Access 1 Under Available Columns a list of all available columns e fields is displayed The list includes the database column name database table name and the application with which the field is associated such as Registration The Seq field indicates if the column is from a vertical tables For example the demo contact table has a sequence number for each person entered If there are four contacts entered they would have sequence numbers of 01 02 03 and 04 o blank a single record for the student such as a name o asterisk multiple records for the student such as multiple contact records o CCS only sequence number a hard coded sequence resulting in a static number of multiple records The Updateable column indicates if the district allows a parent guardian to update the data in the field o True i e yes indicates that the district will allow parents guardians to update the field o False i e no indicates that the district does not allow it to be updated You can click the column heading to sort the grid by that column Clic
86. sible points are displayed if the total possible points is less than 100 e g 45 50 e For each assignment the due date and an indication of whether the assignment was late or a redo are displayed Texas Computer Cooperative 13 Suite Administrative Access July 2012 2 Click Hide All Detail to return to the condensed view or click Close Details for a particular course to condense the view for that course only You can also click the current cycle grade to condense the view for that course District Lakeview ISD Campus Student 012061 ADAMS ALEXANDER Change Student Semester 1 e Print Admin Student Grades Show All Detail Hide All Detail Show Current Courses Only Previous Cycles Current Cycle Period Course Teacher 1 01 SPAN 2 6223 99 withdrawn 10 14 2011 UNKNOWN CATHERINE 83 02 CONTENT MASTERY 0151 02 BARNES KARLA 02 TH ARTS 1 7413 02 VILLARREAL STEVEN 65 81 Working Exam Semester Average Final Grade Credits Performances Weight 65 Fall Production Practices 10 14 2011 Spring Production Practices 10 14 2011 UIL One Act Practices 10 14 2011 Performances Avg Participation Weight 35 Daily Contribution Week 1 2 10 14 2011 90 Daily Contribution Week 3 4 10 14 2011 70 Participation Avg 80 Working Cycle Average 81 Override Grade PostedGrade close details ENG 1 PRE AP 1133 01 BARNES KARLA BIOL 3113 03 VINYARD JOHN 70 Working 9TH ADVISORY 0101 25 withdrawn 09 08 2011 SPAN
87. ssage does not exist for a specific application e lf text exist for the specific application ed lt alerimessage name txGradebook gt this text is displayed instead of the default message text 60 Texas Computer Cooperative July 2012 Suite Administrative Access Appendix A Checklists The Checklists section provides step by step instructions for completing specific tasks The pages are described in more detail elsewhere this guide or in the Suite guides for the specific Student systems i e iTCCS and TxE S Elementary Skills Based Report Cards From the Gradebook Admin menu you can access the pages for managing elementary skills based grading and report cards These pages are available once you indicate in the Student system that you want to use elementary skills based report cards In the Student system iTCCS or iTCCS TXEIS indicate if elementary teachers are allowed to produce skills based report cards If not the related pages are not displayed in Gradebook Campus txGradebook Options Maintenance WST0052 Uses Elementary Skills Report Cards field xE S Grade Reporting gt Maintenance gt Gradebook Options gt Campus Use Elementary Skills based Report Card field Upload a logo graphic to print on the iTCCS report cards Submit the graphic to the iTCCS programming staff to be added to the correct folder TXEIS Upload the logo graphic file to the images folder Note Th
88. ssociated skills for producing elementary skills based report cards Note The Skill Set Name Skill Name and Description fields allow Spanish characters such as and Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS 001 j i Home Attendance 7 Grades Reports Discipline Settings Admin gt PGP 7 128 ALEXANDER KIMBERLY logout Admin Elementary Skills Based Setup Grade Type Enter sets of grade types to use on report cards e es ooo Fam efkar maman Beene Oe su heer C Oha SSS 12 23 34 45 56 Enter Grades 123 e aszse B C D E A Add Cancel Available Skill Sets Available Skills for Computer skills Skill Sets will group your skills used in the report card Skills are items you wish to see accomplished on a report card Ean Skil SetName _skilCount ew Skil Name Description Q Stats Oe Access root in Linux Access root in Linux Q Computer skills 5 Skills Restart a computer Restart a computer Q el Sample 1 Skills Hack a friends email account Hack a friends email account To set up elementary skills 1 Under Grade Type you can maintain a table of grading types that can be used for elementary skills based report cards such as E S U The name should represent the scores that will be used to evaluate the students e To add a new grade typ
89. te 623 ABBARNO M ANDREA 623 ABBARNO M 128 ALEXANDER KIMBERLY K ee Select a teacher 623 ABBARNO M ANDREA je ai iaintl EEN sik Select a beginning date Select an ending date 009 BEARD ANNETTE 135 AZBILL SMITH DANA P Date e Date M3 430 BARNES WAYNE 264 BEARDEN MICHAEL a las z F ance ave 010 BOWLING TRACEY 167 ELLIS ROBERT 18 Jul 2012 04 Aug 2012 12 Add Substitute Entry Any existing long term substitute teachers are listed in the Long Term Substitutes grid To add a long term substitute teacher 1 By default only current records i e those that have already started and have not yet ended are displayed To view all records including those that have ended or not yet started click Show Non Current Records and then click Retrieve The complete list is displayed 2 To add a long term substitute click Add Substitute Entry The New Substitute Record section appears with the following fields e Inthe Select a substitute field select the name of the substitute teacher The drop down list is populated with the data from the sr_grpt_teach table which is maintained in iTCCS on M S Teacher Maint Current Year WST0382 e Inthe Select a teacher field select the name of the teacher for whom the long term substitute will be teaching e Inthe Select a beginning date field type the first date the long term substitute will be teaching Use the MMDDYYYY format Or click
90. tem will lock out your account for 20 minutes Try logging on again after 20 minutes Administrator Options Administrator access allows you to log on as a parent You will be impersonating a parent and will be able to navigate through Connect as the parent From the other tabs on this page you can also manage the Connect settings and view overall usage statistics for Connect From the Administrator Login page type your administrative user name and password and then click Log In The Administrator Options page is displayed with User Administration as the default tab Texas Computer Cooperative 41 Suite Administrative Access User Administration Click the User Administration tab July 2012 Administrator Options User Administration Settings Statistics User Administration Active User No Active User To impersonate a parent user find a user in the table below and select the Set icon next to the user You will then be able to navigate txConnect as that user Select Admin from the top navigation bar to return to this page and set a different user User Or Email or you may search by Student ID Or Student Name if no data is seen below please clear the search criteria and press search x heatherly lynn heatherly esc20 net 15 2 13 2012 3 37 48 PM x Annette Annette Beard esc20 net 21 2 17 2012 2 03 39 PM x Jwparent1 joann wallace esc20 net 5 2 10 2012 1 55 31 PM x Ozie1 OZIEL COSTILLA ESC20
91. that a user is counted more than once if he has students at more than one campus such as a user with a student in middle school and a student in high school The Active Users since field lets you set a date to see the district wide number of users who have logged on since the specified date To change the date click the date link e Type the date in the MM DD YYYY format or click l to select the date e Click Set Range The statistics are updated to the new numbers Texas Computer Cooperative July 2012 Suite Administrative Access Form Management The Form Management pages are only available if form management is enabled by the district in the config file Forms Management The Forms Management page allows district level users to manage forms for online student registration including static printable forms and customized forms for student online registration and demographic updates This page can only be accessed from the Administrator Options page There are two types of forms that can be maintained via the Forms Management page static forms and dynamic forms m Static forms are documents that cannot be updated online they can be viewed printed completed by hand and returned to the campus Static forms will vary by district and Campus Notes e Calendars and new student enrollment forms are static documents e Any static forms you upload must be ADA compliant m Dynamic forms are presented online and can be completed an
92. tors to discuss a student s academic performance with parents during a parent conference or telephone call The page is only available to users who log on to Gradebook with a district or campus level security administrative user ID First select a specific student at a specific campus on the Admin Student Grades Find Student page Locate the student and click View Student The Admin Student Grades page is displayed 12 Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District Lakeview ISD Campus Home gt Attendance Grades Reports Settings Vv Pe YA Student 012061 ADAMS ALEXANDER Change Student Semester 1 v Print Admin Student Grades Show All Detail Hide All Detail Show Current Courses Only Previous Cycles Current Cycle Course Teacher 1 Ee aa Exam Semester Average Final Grade Credits SPAN 2 6223 99 withdrawn 10 14 2011 UNKNOWN CATHERINE CONTENT MASTERY 0151 02 BARNES KARLA TH ARTS 1 7413 02 VILLARREAL STEVEN 81 Working ENG 1 PRE AP 1133 01 BARNES KARLA BIOL 3113 03 VINYARD JOHN 70 Working 9TH ADVISORY 0101 25 withdrawn 09 08 2011 SPAN 2 6223 06 VINYARD JOHN 96 Working WORLD GEOGRAPHY 4110 07 BAILEY DEBORAH ALG 1 2113 08 ORNELAS CANDACE Total Credits A condensed overview of the student s cycle grades for all of his courses is displayed His semester exam grade semester and final averages and credits awarded are a
93. true If account name not specified but Use Authentication true From Email value is used 82 Texas Computer Cooperative July 2012 Suite Administrative Access Transformation Service Action Included Default Value By Default Optional Indicate the region20 Password Enable this key to password of the account receive e mail with which the server messages when failures should authenticate if occur Use_Authentication true Optional Indicate if the Use Encryption Enable this key to SMTP server uses receive e mail SSL TLS encryption messages when failures occur If SSL TLS encryption is used value must true Texas Computer Cooperative 83 Suite Administrative Access July 2012 84 Texas Computer Cooperative A Tradition of Performance A Vision for the Future www txeis net
94. umns from the menu The Form Column Management page is displayed Form tx Connect Management Documents Ew Forms Form Column Management This is where you can manage the columns of data that will be used to create your forms Edit Column Information Available Columns Selected Column ADDR_STATE Edit Col Name oo Seg Table Name Sub Sys Updetesble From Table SR_STU_ENROLL Q ADDR_APT_NBR SR_STU_ENROLL REGISTRATION true ADDR_CITY SR_STU_ENROLL REGISTRATION true ADDR_STATE SR STU ENROLL REGISTRATION true ADDR STR DIR SR STU ENROLL REGISTRATION ADDR STR NAME SR STU ENROLL REGISTRATION true ADDR STR NBR SR STU ENROLL REGISTRATION true ADDR ZIP SR STU ENROLL REGISTRATION true ADDR_ZIP4 SR STU ENROLL REGISTRATION true APT_NBR SR_PARENT REGISTRATION true APT_NBR_PHYS_ADDR SR STU DEMO REGISTRATION true CITY SR PARENT REGISTRATION true CITY NAME PHYS ADDR SR STU DEMO REGISTRATION true DL NBR SR PARENT REGISTRATION true DL ST SR_PARENT REGISTRATION true DOB SR_PARENT REGISTRATION true EMAIL SR_PARENT REGISTRATION true EMERGENCY_FLAG SR_PARENT REGISTRATION true GEN SR_PARENT REGISTRATION true MIGRANT_FLAG SR_PARENT REGISTRATION true MIL_BRANCH SR_PARENT REGISTRATION true MIL_IND SR_PARENT REGISTRATION true MIL_RANK SR_PARENT REGISTRATION true NAME_F SR STU ENROLL REGISTRATION false Default friendly display name State Mailing Is column visible to the u
95. vel of administrative access for Connect which allows you to log on as a parent Le to impersonate a parent in order to see the data a parent would see Administrative users can also make the system active or inactive by date allow student discipline data to be displayed for parents and view overall usage statistics for Connect MyZone has no administrative access Settings are handled in the Student system or in the configuration file Known Issues There are no known issues at this time Texas Computer Cooperative 3 Suite Administrative Access ly 2012 A Texas Computer Cooperative July 2012 Suite Administrative Access Administrative Access for Gradebook To log on as a registered user f you have already registered you can enter your user ID and password and click the Login button Your user ID is not case sensitive Your password is case sensitive The text typed in the Password field is hidden If you log on with a district or campus level administrative user ID the Administrator Options page Is displayed instead of the Announcements page You can access the Announcements page by selecting Announcements from the Home menu Administrator Options Admin gt Admin Options The Administrator Options page is only available to users who log on to Gradebook with a district or campus level security administrative user ID The page allows you to select the teacher for whom you want to log on with admi
96. w all pages but all buttons except Print buttons are disabled Even if you change data in a field you cannot save changes so all changes are lost when you leave the page Inquiry only users can print data To access a teacher s grade book f you logged on with a district level administrative logon you must select a campus from the Select Campus drop down field Then select the teacher from the Select Teacher drop down field The list includes all teachers in the district who currently have a user ID for Gradebook m fa campus is not fully set up yet in Gradebook and Grade Reporting e a new campus the campus is not included in the Select Campus drop down m f a teacher teaches at more than one campus his name appears in the list for each Campus m he teacher list is sorted alphabetically by the teacher s last name and includes the instructor ID If you logged on with a campus level administrative logon the drop down list includes all teachers at the campus who currently have a user ID for Gradebook The list is sorted alphabetically by the teacher s last name The campus ID and name of the teacher for whom you are using Gradebook are displayed on the right side of the main menu To synchronize data If you made changes to Gradebook settings in the iTCCS or TxEIS Student systems the data must be synchronized to ensure that changes to the settings in the campus header are immediately transferred to Gradebo
97. was taken To print the data 1 Click Print to print the data displayed on the page The Print dialog box opens allowing you to select your printer and settings 2 Click Print to continue or click Cancel to cancel printing To select another student To select another student for whom to view data click Change Student The Discipline Referrals Find Student page is displayed allowing you to search for another student Long Term Substitutes Admin gt Admin Long Term Substitutes Available August 2012 for TxEIS The Admin Long Term Substitutes page allows you to maintain a list of long term substitute teachers who are granted access to use Gradebook on behalf of a teacher who is out for an extended period of time When the substitute logs in to Gradebook as the teacher the welcome page will display a field allowing the substitute to select the teacher for whom he is substitute teaching Then the substitute teacher can proceed to use Gradebook as the teacher 26 Texas Computer Cooperative July 2012 Suite Administrative Access Gradebook District ORACLE TEST DISTRICT Campus TEST CAMPUS HS Home Y Attendance V Grades V Reports V Discipline V Settings Reg PGP V 623 ABBARNO M ANDREA logout Show Non Current Records Retrieve Admin Long Term Substitutes Administer your long term substitutes here Long Term Substitutes New Substitute Record Substitute Teacher BeginDate EndDate s substitu
98. y By Default TeacherAccess StudentInfor StudentlnformationDefa mation StudentProfile aspx ult Indicate the location of the student information file Optional Indicate the location of the district logo Set the time in minutes available to teachers before an inactive session expires Set the number of minutes before the teachers session will expire when a warning message Is displayed Set the maximum number of pages that are cached during a teacher s Gradebook session Set the number of minutes that campus data is cached before it is removed from the database Set the number of minutes that district data is cached before it is removed and retrieved from the database again Indicate the path to the xml file where the TAKS score codes are located Indicate the path to the xml file where the TAKS score codes are located Indicate the path to the xml file where the TAKS standards are located Indicate the path to the xml file where the TAKS objectives are located Set the file storage mechanic properties for the chart control used to display charting images in Gradebook 72 TaksConversions xml TaksTestVersions xml TaksStandards xml TaksObjectives xml Storage file timeout 20 DistrictLogo Sample logo is displayed if key is not changed SessionTimeoutInMinute S SessionWarninglnMinut es SessionViewStateCapac ity CampusExpirationMinut es D
99. y 2012 Suite Administrative Access 3 By default the Copy To Teacher field displays the teacher ID and name of the teacher you are impersonating You can select another teacher The selected teacher s existing groups are displayed including the number of students added to each group 4 Click Copy gt gt The selected groups are listed under Copy To Teacher and are now included in the other teacher s list of groups Note You can only delete a group that has been copied to another teacher immediately after it has been copied i e if it was copied by mistake In this case click a under Delete to delete the group However once you select another teacher under Copy To Teacher or leave the page the is no longer displayed under Delete and you cannot delete the group from the other teacher 5 Click Back to Student Group Manager to return to the Student Group Manager page Texas Computer Cooperative 29 Suite Administrative Access July 2012 30 Texas Computer Cooperative July 2012 Suite Administrative Access Administrator Reports The following reports are only available to users who log on to Gradebook with a district or campus level security administrative user ID Assignment Grades Last Updated Report Reports gt Assignment Grades Last Updated The Assignment Grades Last Updated Report lists the last date and time teachers saved assignment grades in Gradebook The report is sorted by teacher cours
100. y displayed for the selected course section or for the impersonated teacher s courses Note If you logged on as a teacher for whom no courses are defined the message No courses defined is displayed at the bottom of the page and the fields are disabled However once you select Across Campus the message is removed because it may not apply to all instructors at the campus and the fields are enabled lf Across Campus is selected the View Without Course Section amp Instructor in Grid Format field is enabled o If you do not select View Without Course Section amp Instructor in Grid Format the report is grouped by course section The report is similar to the report for nonadministrative users however the instructor is listed for each course section For nonadministrative users the instructor is listed once at the top of the report o f you select View Without Course Section amp Instructor in Grid Format the report data is displayed in a grid format and the course section and instructor are not displayed The default sort is by student name however the grid can be re sorted To print the report 1 Once you have selected your options click Generate The report opens in a new window Texas Computer Cooperative 37 Suite Administrative Access July 2012 Gradebook Special Programs Report Instructor AXBERG PETER J Viewing Semester 1 As Of Date 10 19 2011 Generated Wednesday October 19 2011 11 27 AM

TxGradebook/TxConnect Administrator Training Guide

Contents

Download Pdf Manuals

Related Search

Related Contents