92374-vA Duty assignment user manual
Contents
1. root Event Level 1 Level 2 Level 3 Level 4 Level 5 Be ET EE ormal Call e WIRE 1 Staff Assist Room 2 Toilet Call 4 Ward RED Ward Green ICU ER POST Events Levels Normal Call Level 1 Staff Assist Toilet Call Users Assigned Users Jacob Wilson Mia Griffin L Save Cancel Log out 5 Figure 12 Assigning a user to multiple events 1 Select Normal Call Staff Assist and Toilet Call in the Event window 2 Select Level 1 in the Levels window 3 Select Mia Griffin in the Users window Assignment Options A Layout Assignments Normal Mode root Level 1 Level 2 Level 3 Level 4 Level 5 common Ward BLUE s oe Room 1 Staff Assist Mia Griffin Room 2 Toilet Call Mia Griffin 4 Ward RED 9 Ward Green ICU ER POST Events Levels Normal Call Level 1 Staff Assist Toilet Call Users Assigned Users Jacob Wilson Mia Griffin gt a Save Cancel Log out 013 Figure 13 Assigning a user to multiple events 4 Click right arrow and you will see the same user assigned to different events of the same level 5 When you have completed the assignments click Save for your changes to take effect 2006 04 07 Ver A 9 User Manual Duty Assignment XGate TD 92374GB 4 4 Make Assignments to Multiple Locations You can also make assignments to more than one location at the same time The selected locations must be in2. A shortcut shall be located on your desktop most likely called Ascom Duty Assignment Client If there is no shortcut see A ternative Login on page 2 1 Double click on this icon to login to the Duty Assignment Client CT x User ID Password Cancel Java Applet Window Figure 1 Login screen 2 Enter your assigned User ID and Password 3 Click OK You are now transferred to the Duty Assignment Page on page 3 2006 04 07 Ver A 1 User Manual Duty Assignment XGate TD 92374GB Alternative Login This section is only valid if the shortcut is not on your desktop 1 Open a web browser i e Internet Explorer and do one of the following e in the menu click Favorites and select Duty Assignment Client e enter the web address for the Duty Assignment Client Note Your administrator should have this web address E XGate Microsoft Internet Explorer File Edit View Favorites Tools Help Q pack amp ix idi p Search Sf Favorites 2 ea I ie a 33 Address http 172 20 10 97 xgatestart d Be Links Duty Assignment Administration of duty assignments Administration Access Rights Administration of access rights in the XGate module Action Configuration Configuration of available events and which actions to take Event Assignment Conditions to be fulfilled indicating that an event has occurred Advanced Configuration of the XGate module 8 ascom Internet Fi
3. m Room 2 Toilet Call 4 Ward RED Ward Green ICU ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin mum Save Cancel Log out 010 Figure 10 Assigning multiple users 1 Select Staff Assist in the Events window 2 Select level 1 in the Levels window 3 Select Jacob Wilson and Mia Griffin in the Users window Assignment Options A Layout Assignments Normal Mode root Level 1 Level 2 Level 3 Level 4 Level 5 common Ward BLUE Jacob Wilson Roomi Btaff Assist Jacob Wilson Mia Griffin Room 2 Toilet Call 4 Ward RED Ward Green ICU ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin NEN Save Cancel Log out 011 Figure 11 Assigning multiple users 4 Click right arrow and you will see the users listed in the Assignments window with a comma separating them 5 When you have completed the assignments click Save for your changes to take effect 2006 04 07 Ver A 8 User Manual Duty Assignment XGate TD 92374GB 4 3 Assign a User to Multiple Events If the same user needs to be assigned to multiple events at the same level you can select multiple events at a time Assignment Options A Layout Assignments Normal Mode
4. Figure 8 Assigning users 4 Click the forward arrow to the right of the Users window to assign the values selected to the desired user You have made the assignment and will see the assignment in the Assigned Users window as well as at the Assignments window You can see that you have now assigned Normal Call from Room 1 to Jacob Wilson as Level 1 recipient Do the same for the rest of the locations and events Assignment Options Layout root common 4 Ward BLUE Room 1 4 Room 2 4 Ward RED Ward Green ICU ER POST HHH Assignments Level 1 A Normal Mode Jacob Wilson Staff Assist Toilet Call Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Mia Griffin Jacob Wilson Save Cancel Log out Figure 9 Saving your assignments 5 When you have completed the assignments click Save for your changes to take effect 2006 04 07 Ver A User Manual Duty Assignment XGate TD 92374GB 4 2 Assign multiple users to an event You can assign more than one user to an event so that the text message will go to multiple users Just select the users you would like for the specific values Assignment Options A Layout Assignments Normal Mode root Event Level 1 Level 2 Level 3 Level 4 Level 5 tommon Normal Call Jacob Wil 4 Ward BLUE Gtaff Assist Son Room 1
5. TD 92374GB Assignment Options A Layout Assignments Normal Mode root common Ward BLUE p HERES 1 Staff Assist 4 Room 2 4 Ward RED Ward Green ICU ER POST U tH Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin Sae Cancel J Logout j E Figure 6 Selecting Levels 2 Select Level 1 in the Levels window Assignment Options A Layout Assignments Normal Mode root comman TT pests s Staff Assist Room 2 Toilet Call 4 Ward RED Ward Green ICU ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin Cancel Logout 007 Figure 7 Selecting Users 3 Select Jacob Wilson in the Users window Note Values should be highlighted in 3 windows 2006 04 07 Ver A 6 User Manual Duty Assignment XGate TD 92374GB Assignment Options Layout root common 4 Ward BLUE Room 1 Room 2 Ward RED Ward Green ICU ER POST zm Assignments A Normal Mode Event Level 1 Level 3 Level 4 Level 5 ormal Call Jacob Wilson Staff Assist Toilet Call Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Mia Griffin Jacob Wilson Log out Save Cancel
6. TD 92374GB User Manual Duty Assignment XGate 2006 04 07 Ver A User Manual Duty Assignment XGate TD 92374GB Content 1 Duty Assignment User Manual eeeeeee eee eeeeeeeeeeeee nennen nennen nnn nnn nnn nnn 1 Iob WOOO oce prr 1 2 Duty Assignment Pages a a n elena occ Saree 3 3 Duty Assignment Menu ioi ree occasio pres xecec deban e ee Eedo deis e ve oc ce canon Deu xa To cue Ma Rude ek 4 A Duty Assignment Cent iioi ee ici oup eorr tae oh r Lice iot eaa aa RP evkk EE 5 4 ASSIOP values TO OOS and USelS proe nich ta a teu borea but feptem beatae 5 AD ASSIONMUITIOIOUSEFS toan OVEN E iio eae ee ol Ala ee ae 8 A238 Asstgri a Ser TO Multiple Events ose cios trao betula et S eO ERI Soma gies 9 4 4 Make Assignments to Multiple Locations ssssses 10 4 5 Assign Users from a Top Level LOCation s ue rte endet tete et nte eren ren 12 4 6 Unassigned Event Notification Warning ss dascteietar ab nied ae tute so edet to atten oen 13 47 Roomsuxssignmentis SutbrHabyueaneer icum tiim aia site agb buta ondas te ostendo 14 AS NWCA SONEN uddsiesexi mu tdeo attitude a 14 2006 04 07 Ver A User Manual Duty Assignment XGate TD 92374GB 1 Duty Assignment User Manual The Duty Assignment Client is used to assign users to specific locations and associated events At the beginning of every shift the person in charge of performing the assignments should follow these guidelines 1 1 Login
7. eeded E Users window Displays the available users for the assignment It is up to you to know who is on duty and who is unavailable F Assigned Users window Displays the selected users for the applicable events 2006 04 07 Ver A 3 User Manual Duty Assignment XGate TD 92374GB 3 Duty Assignment Menu Assignment Options A Assignments Normal Mode Clear Clear All Unassigned Events Location Level 1 Level 2 Level 3 Level 4 Level 5 Summary Log out POST Events Levels Users Assigned Users Log out Figure 4 The Duty Assignment Menu By clicking Assignment a drop down list will be displayed The items on the list are briefly described below Save Saves your changes in the Duty Assignment page Clear Removes the assignments to the selected location only Clear All Removes the assignments to the selected location and all locations below this one Unassigned Events Displays all locations wherre events are not assigned An empty list is shown if all assignments are done Summary Displays an overview of all assignments Log out Ends your session By clicking Options the following items will be displayed Layout Setup Configures the Duty Assignment Only the system administrator will have access to this item This function is not described in this document Auto Save Sets a time for automatic save Only the system administrator will have access to th
8. gure 2 The default start page of XGate 2 Click Duty Assignment It will take you to the login prompt see Figure 1 2006 04 07 Ver A 2 User Manual Duty Assignment XGate TD 92374GB 2 Duty Assignment Page After a successful login the Duty Assignment page will open This is your Main Page e A location in bold implies that you have access to assign users to locations and their associated events e A location in regular implies that you have access to assign users to locations and their associated events on a lower level in the structure e A location in italic implies that you do not have access to the location Duty Assignment User Guide Assignment Options A Layout Assignments Normal Mode root Location Level 2 Level 3 Level 4 4 Ward BLUE 4 Ward RED 9 Ward Green ICU ER POST A Events Levels Users Assigned Users FF a Log out Figure 3 The Duty Assignment page A Layout window Describes the configured layout of your facility This may include building wings or floors as well as sub categories of rooms B Assignments window Displays the assigned users for the selected location C Events window Displays the available events for the selected location D Levels window Events have multiple levels that you must assign users This is in case the text message alert is not taken care of at the first level It is then escalated up to higher levels as n
9. is item This function is not described in this document 2006 04 07 Ver A 4 User Manual Duty Assignment XGate TD 92374GB 4 Duty Assignment Client In this chapter we will describe how to use the Duty Assignment Client 4 1 Assign values to rooms and users In this example we have the possibility to assign values to Ward BLUE Room 1 Room 2 and Ward RED You must assign Users for a Normal Call in Room 1 Jacob Wilson and Mia Griffin are working this shift e Jacob Wilson will be the 1st level contact e Mia Griffin will be the 2nd level contact Note They are the only 2 names listed in the Users window now However there may be more listed that are not working the shift Again it is up to you to know who is working that shift Assignment Options A Layout Assignments Normal Mode root Event Level 2 Level 4 Level 5 common 4 Ward BLUE E 4 Room 1 Staff Assist Room 2 Toilet Call 4 Ward RED Ward Green ICU ER POST Mormal Call Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin gt Log out 005 Figure 5 Selecting Events 1 Select Normal Call in the Events window Note Different levels will appear once you have selected an event In this example Level 1 and Level 2 appear when you have selected the event 2006 04 07 Ver A 5 User Manual Duty Assignment XGate
10. k right arrow and you will see the same user assigned to Normal Call of Level 1 in Ward BLUE including both Room 1 and Room 2 6 When you have completed the assignments click Save for your changes to take effect Note Assignments performed at a higher level cannot be changed at the lower level They will be in bold print If you try to change the assignments from a sub level you will get an alert message Alert 9X Gi This user cannot be deleted as it is configured on a higher level in the tree Java Applet Window Figure 17 Alert message In order to change them go back to the higher level and change it there 2006 04 07 Ver A 12 User Manual Duty Assignment XGate TD 92374GB 4 6 Unassigned Event Notification Warning When you see the yellow caution triangle in the top right hand side of the screen it means there are events you have left unassigned Assignment Options A Layout Assignments Normal Mode root common 4 Ward BLUE 4 Room 1 Level 1 Level 2 Level 3 Level 4 Level 5 Staff Assist Jacob Wilson Mia Griffin Room 2 x 4 Ward RED Ward Green Room 1 Unassigned Events Path Room 2 ICU ormal Call root Vard BLUE Room 1 ER root Vard BLUE Room 2 POST Close el Log out Java Applet Window 018 Figure 18 Clicking on the yellow caution triangle 1 Click the Yellow Caution Triangle a dialog wi
11. ndow appears on the screen 2 Click on any of those values in the Unassigned Events column you will see what Is still requiring assignment 2006 04 07 Ver A 13 User Manual Duty Assignment XGate TD 92374GB 4 Room Assignments Summary To see a Summary of your room assignments click Assignment in the menu then select Summary from the drop down list You will see a view of all of your assignments x rootA ard BLUE Normal Call Jacab Wilson Mia Griffin root ard BLUE Staff Assist Jacob Wilson rootA ard BLUE Toilet Call rootA ard BLUE Room 1 Normal Call Jacob Wilson Mia Griffin rootA ard BLUE Room 1 Staff Assist Jacob Wilson rootA ard BLUE Room 1 Toilet Call rootA ard BLUE Room 2 Normal Call Jacob Wilson Mia Griffin ie rootA ard BLUE Room 2 Staff amp ssist Java Applet Window Figure 19 Summary If you have any questions please contact your system administrator for additional details 4 8 Save Assignments Before you logout remember to save your assignments There are two different ways to save your assignments e Click Save button under the Assigned Users window e Click Assignment at the top left corner of the screen Select Save from the drop down list Note By clicking Logout you will end the session without saving your changes 2006 04 07 Ver A 14
12. s Mia Griffin Jacob Wilson Save Cancel Log out 015 Figure 15 Making assignments to multiple locations 5 Click right arrow and you will see the same user assigned to different events of the same level The same user you assign to the level will show up in multiple locations As shown with Jacob Wilson 6 When you have completed the assignments click Save for your changes to take effect 2006 04 07 Ver A 11 User Manual Duty Assignment XGate TD 92374GB 4 5 Assign Users from a Top Level Location You can also perform assignments from a higher location level For example by selecting Ward BLUE you can make assignments to events that are common to all locations under Ward BLUE which in this case means Room 1 and Room 2 Assignment Options A Layout Assignments Normal Mode root Event Level 1 Level 2 Level 3 Level 4 Level 5 LU ormal Call Jacob Wilson Ward BLUE E 4 Room 1 BT PES 4 Room 2 IToilet Call 4 Ward RED Ward Green ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Mia Griffin Jacob Wilson Save Cancel Log out 016 Figure 16 Assigning users from a top level location 1 Select Ward BLUE in the Layout box 2 Select Normal Call in the Events window 3 Select Level 1 in the Levels window 4 Select Jacob Wilson in the Users window 5 Clic
13. the same sub menu For example under Ward RED we have Room 1 Room 3 We are going to make assignments to two of these rooms Assignment Options A Layout Assignments Normal Mode root Location Event Level 1 Level 2 Level 3 Level 4 Level 5 GC ERN oom 1 Normal Call FH 4 Ward BLUE E C 4 Ward RED com 1 Staff Assist Room 1 Room 1 Toilet Call Room 2 Room 2 Normal Call Room 3 up Staff Assis E Ward Green Room 2 Staff Assist ICU Room 2 Toilet Call ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned Users Jacob Wilson Mia Griffin gt wrum Log out o Figure 14 Making assignments to multiple locations 1 Select Room 1 and Room 2 in the Layout window In the Assignments window the available events for these locations are visible 2 Select Normal Call in the Events window 3 Select Level 1 in the Levels window 4 Select Jacob Wilson in the Users window 2006 04 07 Ver A 10 User Manual Duty Assignment XGate TD 92374GB Assignment Options A Layout Assignments root Normal Mode idi ime EH osi Jacob Wilson E Ward RED Staff Assist Room 1 Toilet Call m m m P Normal Call Jacob Wilson FH Ward Green Staff Assist ICU Toilet Call ER POST Events Levels Normal Call Level 1 Staff Assist Level 2 Toilet Call Users Assigned User
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