E-PROCUREMENT TENDER NOTICE.
Contents
1. NAME OF FIRM Contract Description of Quantity Value Original Quantity Last Extd Present No Stores Delivery supplied supply DP Position Period with Position Final with original DP reasons DP for delay Signature of the Tenderer Ez 2 2 5 Noi lU aK f X io A we E VV Sa gare Annexure II Contd 13 P 13 Annexure III QUESTIONNAIRE Name and Address of contractor a Whether registered with DGS amp D for subject store MES o b If yes Monetary limit Enclose Rs Photocopy of Regn Certificate Lakh without Limit c Validity Date Permanently a Whether registered with NSIC for Subject store Yes No b If yes monetary limit Enclose Yes No Photocopy of Regn Certificate c Validity Permanently Whether you agree to submit advance Sample if called upon to do so within Yes Specified period of 21 days NO whether past supplier of subject store to y NO DGS amp D or Min of Home Affairs during E3 the last 3 years If yes submit Performance report in enclosed Performa Yes NO Terms of Delivery a Whether excise duty extra b If extra rate of excise duty Yes NO Assessable value Rs Yes NO Nour WWE f ou N KA N P OAN gt Contd 14 P 11 12 13 14 15 16 14 a Whether Sales Tax extra b If yes rate of Central Sales Tax applicable at p2. CAA ae Au _ UA ve ANa A MEN Contd 20 P 21 22 23 24 20 Are you i Holding valid Industrial License s Registration Certificate under the industrial Development and Regulation Act 1981 If so please give particulars of Industrial Income Registration Certificate li Exempted from the licensing provision of the Act for the manufacture of item quoted against this tender If so please quote relevant orders and explain your position iii Whether you possess the requisite license for manufacture of the stores and or for the procurement of raw materials belonging to any controlled category required for the manufacture of the store In the absence of any reply it would be assumed that no license is required for the purpose of raw materials and or that you posses the required license State whether business dealings with you have been banned with Min Deptt of Supply Ministry of Home Affairs Please confirm that you have enclosed the required Earnest Money alongwith your offer all firms who are not registered with DGS amp D or NSIC for stores specifically as per TE specifications are required to deposit EM alongwith the offer Please read the enclosed EM conditions carefully before submitting Tender Documents Please confirm that you have read all the instructions carefully and have complied with accordingly Signature of Witness Full Name amp Address of witness in block letter
3. a Telephone No Office Factory works a Telegraphic address b Fax No Location of Manufacturing Works factory factories owned by you Documentary In case you do not own the factory but utilize the factory of some other firm for the manufacture fabrication of the stores for which you apply for registration on lease or other base you should furnish a valid legal agreement that the factory of Here indicate the name of the firm whose factory is being utilized has been put at your disposals for the manufacture fabrication of the stores for which registration has been applied for Brief description of the factory e g area covered accommodation departments into which it is divided laboratory etc Details of plant and machinery erected and functioning in each Department Monograms and descriptive pamphlets should be supplied if available Whether the process of manufacture in factory is carried out with the aid of power or without it Details and stocks of raq material held state whether imported or indigenous against each item Production capacity of each item with the existing plant amp Machinery a Normal b Maximum y Pie 3 Z ou 2 4 K1 ee PN wW A N ry Contd 16 P 16 9 Details of arrangement for quality control of products such as laboratory etc 10 a Details of Technical Supervisory staff incharge of production amp quality control b Skilled labour emp
4. 14 ii The vendors coming E procurement will submit the EMD tender Cost and Price Bid through SSB tender box placed at main gate Directorate General SSB East Block V R K Puram New Delhi 110066 Before specified time and date mentioned in the schedule to tender Late delayed tender shall E r AOA Wh C PN AAN ae not be opened and returned in original to the bidders X Contd P 4 15 16 17 18 19 20 21 22 23 24 PACKING amp MAKING The store should be packed in such a way that it is not damaged during transportation and as per Clause 12 of conditions of contract contained in DGS amp D 68 Terms of delivery FOR Destination delivery to Consignee basis only Delivery of Store s required within 20 days from date of placing supply order The attached list of questionnaire should be answered and returned with the tender failing which your tender is liable to be ignored and will not be considered Public sector Undertaking State undertaking or Central State owned compiles are not exempted from the payment of Earnest Money unless registered with DGS amp D All Firms having FAX No must indicate the same on their tender for faster communication Rates quoted by the firm should be firm price basis Rates only for FOR destination with delivery to consignees be quoted Tender received on FOR Destination station or station of dispatch shall be summarily rejected B
5. 25 Watt VHF set with complete Accessories Power cable microphone mounting bracket patch cord amp clips General 1 Frequency Range 136 174 MHz 2 No of Channel 16 channels or more 3 Channel Spacing 12 5 KHz 4 Frequency Spread 5 MHz or more without degradation in Tx Rx specifications 5 Frequency stability 5 ppm or better 6 Type of Emission 11KOF3 7 Type of operation Simplex press to talk with built in condenser mic and speaker 8 Type of Antenna Suitable Antenna may be submitted as accessories 9 Speaker Impedance to be specified by the firms both at internal and external speaker point 10 Speaker internal socket for external speaker to be external speaker to be provided the internal speaker should be cut off when external speaker is used 11 Output impedance termination 50 Ohms and the aerial terminal should have UHF female socket or appropriate adopter should be provided with the sets 12 Protection i Reverse polarity protection should be provided ii The final transistor should be protected against high VSWR 13 Weight Max 2 5 Kg 14 Power Supply 12 V DC nominal 15 Test voltage specify DC test voltage at which specifications are complied Transmitter 1 RF power output 25W 0 5dB 2 Frequency deviation 2 5 KHz Max for 100 at 1 KHz for 12 5 KHz channel spacing 3 Modulation sensitivity 1 to 1OmV at 1 KHz at Mic Input for 1 5 KHz for 12 5 KHz channel spacing standard deviat
6. 1 2 Full Name amp Address of the persons signing In block letters Signature of Tenderer Whether signing as Proprietor Partner Constituted Attorney duly authorized by the company A N IILAN MM A Contd 21 P wa A ae Annexure V Gijs Annexure VI CONDITIONS REGARDING DEPOSIT OF EARNEST MONEY 1 All firms who are not specifically registered with NSIC or DGS amp D for the stores for which the offers are being invited are required to deposit EARNEST MONEY equivalent to the amount as mentioned in the tender schedule 2 For claiming exemption from depositing earnest money the tenderers should _ be registered with NSIC DGS amp D specifically as mentioned in the tender schedule Firms which are not specifically registered for the stores with specifications as mentioned in the tender schedule will be treated as unregistered and shall be required to deposit earnest money as above 3 Similarly firms who are specifically registered for the stores with specified specifications with NSIC DGS amp D but with a certain monetary limit will be treated as unregistered for their tender value exceeding their monetary limit of registration In case such firms fail to deposit EMD their offer for the tender value exceeding their ML is liable to be ignored 4 The EMD and Tender cost can be deposited in any one of the following alternative forms a Account Payee Demand Draft Fixed deposit receipts Banker Cheque in
7. THEIR CAPACITY BY QA WING OF DGS amp D DIALLING WHICH THEIR OFFER SHALL BE SUMMARILY IGNORED SEY 2 JAF x Aor 2 No Cont P 6 K a MN 6 27 TERMS OF PAYMENT 100 payment of the stores will be made on bill basis after receipt of the items in good condition by the consignee s against certificate to be issued by the consignee 28 In case the firm does not complete the supply within the delivery period L D charges will be imposed 0 5 per week i e 2 to 10 maximum of the total cost of the item contract as per provisions and norms of DGS amp D 29 i Incase any difficulty in submission of tenders the bidders should contact AC Proc on Telephone No 011 26109199 ii SSB will not be responsible for the missing delaying of tenders submitted at any other place 30 In case offers are received both from manufacturer as well as from their agent offers from manufacturers only shall be considered and offer from their agent shall be summarily rejected 31 EVALUATION OF THE PROPOSAL A two stage procedure will normally be adopted Stage i Technical Evaluation Evaluation of technical bids to assess their suitability against the laid down QRs Make Model Tenderers must ensure that they enclosed all original technical literature and detailed documentary proofs which specifically bring out the compliance of the equipment being offered against the QRs Specifications In case it is not possible to verify complian
8. The definition of Secretary Clause 1 k Page 3 of DGS amp D conditions of contract may be modified as under Secretary means Secretary of Ministry of Home Affairs for the time being in the administrative charge of the subject matter of contract and included Additional Secretary Special Secretary Joint Secretary or Director of Deputy Secretary in such Ministry DG IG Prov DIG Prov and A D Proc SSB in MHA and every other officer authorized for the time being to execute contracts relating to purchase and supply of stores on behalf of the President of India Under clause 2 c Page 5 of DGS amp D Conditions of contract the word Director General of Supplies amp Disposals or heads of his concerned regional officers may be replaced by Director General SSB Clause 24 i e Arbitration DGS amp D may be replaced by DG SSB wherever occur in this clause of DGS amp D 68 Revised Similarly the reference to DGS amp D wherever appearing may be suitably modified Following amendments may be carried out in the Pamphlet No DGS amp D 229 containing various instructions to tenderers Form No DGS amp D 230 Reference to DGS amp D wherever appearing in clause No 14 33 34 35 39 and 40 and Appendix A for Form No DGS amp D 69 may be amended to read as Director General SSB MHA Signature of the Tenderer Jeu oy we F Ar A Cont 12 P 12 PERFORMANCE STATEMENT FOR LAST THREE YEARS
9. accept the lower offer of Beamy or allied or sister concern of the contractor Purchase will not pay separately for transit insurance and the supplier will be responsible till the entire stores contracted for arrive in good condition at the destination The consignee as soon as possible as but not later than 30 days of the date of arrival of the stores at destination notify to the contractor any loss or damages to the stores that may have occurred during the transit Those firms who are not specifically registered for the items as per schedule to tender to submit the following along with their quotation failing which their offer will be ignored a Photocopy of latest ITCC not more than one year old b Name and full address of the Bankers Prices are quoted both in words as well as in figures Tenders who are past suppliers of the item as per TE speech should submit their performance statement in enclose proforma In case it is found that information furnished is incomplete or incorrect their tender will be liable to be ignored Tenders who are registered with DGS amp D NSIC for this particular item should submit the photo copy of Regn Certificate with all subsequent amendments and also the photo copy of latest ITCC not more than one year old EXCISE DUTY If it is decided to ask for excise duty or any other charges extra the same must be specifically stated In absence of such stipulation it will be presumed that prices are inclusive
10. manufacture are also produced in India If not give details of materials Components etc that are imported and their breakup of the Indigenous and Imported components together with their value and proportion it bears to the total value of the store should also be given State whether raw materials are held in stock sufficient for the manufacture of the stores Please indicate the stocks in hand at present time i Held by your against these enquiry ii held by M S over which you have secured an option Do you agree to sole arbitration by Secretary Ministry of Home Affairs or by some other person appointed by him as provided in Clause 24 of the General conditions of Contract Form DGS amp D 68 acceptance of this clause will not influence the decision of the tender If should however be noted that an omission to answer the above question will be deemed s an acceptance of the clause Neer ey 2 Js a A AN eu Contd 19 P Fe y ad A b 19 a b c NB 20 19 For Partnership Firms state whether they are registered or not registered under Indian Partnership Act 1932 Should the answer to this question by a Partnership firm be in the affirmative please state further Whether by the partnership agreement authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender If the answer to a is in the negative
11. of all such charges and no claim for the same will be entertained Tenderers are requested to quote F O R Destination However any tenderer quotes EX Works the break up of the different elements of prices be indicated failing which the tender will be ignored In case quotation is on F O R Station of dispatch basis name of station must be specified The purchaser reserves the option to give a purchase price preference to offer from public section units and or from other firms in accordance with the policies of the Govt from time to time If supplier is found involved in a case of misconduct and proposed for blacklisting by any CPOs CPMFs other departments his contract will be summarily rejected at any stage without assigning any reason and explanation SIGNATURE OF THE TENDERER WITH SEAL Lo ar VE wnt fF Xo Ai NAME IN BLOCK LETTER CAPACITY IN WHICH TENDER SIGNED FULL ADDRESS Signature of Tenderer Annexure I Contd 11 P 1 1 1 2 1 3 1 4 1 5 11 Annexure II The following amendments may be carried out in the pamphlet entitled Conditions of Contract Governing the contracts placed by Central Purchase Organization of Government of India 1991 addition bearing Symbol DGS amp D 39 Form No DGS amp D 68 Revised The definition of Government Provided in clause 1 b page 2 of DGS amp D_ Conditions of contract may be amended as under Government means the Central Government
12. the booklet DGS amp D 229 and conditions of contract in the Form No 68 Revised including the Pamphlet entitled Conditions of Contract governing contracts placed by the Central Purchase Organization of the Government of India read with the amendments annexed herewith and have thoroughly examined the specification drawing and or pattern quoted in the schedule hereto and am are fully aware of the nature of he stores required and my our offer is to supply stores strictly in accordance with the requirements 3 The following pages have been added and form part of this tender Here paste coupon in case where Yours faithfully coupons are supplied to contractors on payment SIGNATURE OF TENDERER WITH SEAL n ven Address i th L T f no Dated N Pd yY r A Signature of witness Address Contd P 9 9 IMPORTANT INSTRUCTIONS i ii iii iv Option Clause The purchaser reserves the right to place order on the successful tenderes for additional quantity upto 25 of the quantity offered by them at the rates quoted at the time of placement of contract of during the currency of the contract as per CI 31 of form DGS amp D 230 a Advance Sample The purchaser may at his discretion require the prospective contractor to submit an acceptable advance sample for approval of Inventor Inspection Authority wherever the contract stipulates submission of an advance sample the sam
13. whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the tender to refer dispute concerning business of the partnership to arbitration If the answer to either a or b is in the affirmative please furnish a copy of either the partnership agreement or the general power of attorney as the case may be 1 Please attach to the tender a copy of either document on which reliance is place for authority of partners on the partner signing the tender to refer disputes to arbitration The copy should be attested by a Notary Public or its execution should be admitted by Affidavit on a properly stamped paper by all the partners 2 Where authority to refer disputes to arbitration has not been given to the partner signing the tender the tenders must be signed by every partner of the firm Here state specifically a Whether the price tendered by you is to the best of your knowledge and belief not more than the price usually charged by you for stores of same nature class or description to any private purchaser either foreign or as well as Govt Purchaser If not state the reasons thereof If any also indicate the margin of difference b In respect of indigenous items for which there is a controlled price fixed by law the price quoted shall not be higher than the controlled price and if the price uoted exceeds the controlled price the reasons a should be stated
14. E PROCUREMENT TENDER NOTICE DIRECTORATE GENERAL SASHASTRA SEEMA BAL R K PURAM EAST BLOCK V NEW DELHI 110066 TELE NO 011 26109199 FAX 011 26101054 E mail hemantjha_72 yahoo co in File No 9 W SSB 2012 5 pt I Dated 17 01 2013 On behalf of the President of India DG SSB invites e procurement tenders under Two Bids System i e Technical Bid amp Financial Bid for the supply of 25W VHF radio set Quantity 250 Nos and 5 W VHF handheld radio set Quantity 642 Nos and its accessories Earnest Money Rs 3 60 000 Tender Cost Rs 1000 CRITICAL DATE SHEET Published Date 17 01 2013 Bid Document download Start Date 17 01 2013 Clarification Start Date 17 01 2013 Clarification end date 27 01 2013 Bid submission start date 27 01 2013 Bid submission end date 06 02 2013 Bid opening date 07 02 2013 at 1500 Hours NOTE 1 All details Tender Terms amp Conditions alongwith tender document of ibid e procurement are available on our websites www ssb nic in and Wwww eprocure gov in Any Change modification in the tender enquiry will be intimated through above websites only Tenderers are therefore requested to visit our websites regularly to keep themselves updated 2 Bidders must submit their bids on line Off Line bids would not be considered 3 For submission of e bids bidders are required to get themselves registered with www eprocure gov in website alongwith class III digital signature certificates issued by CCA under I
15. T Act 2003 4 Cost of tender document and Earnest Money should be deposited alongwith hard copy of the bids in Tender Box marked Commandant Commn Telecom Branch kept at the reception counter at SSB HQrs Main Gate R K Puram Block V New Delhi 66 5 One Tender Sample of 25W VHF radio set and 5 W VHF handheld radio set with accessories is required to be deposited with Telecom Dte Procurement Cell SSB manually by each bidders on 07 02 2013 6 Rates in the Price Bid schedule to be given in the prescribed format of price schedule at Annexure IX with the tender documents 7 All other terms amp conditions are specified in the tender documents 8 All documents except BOQ submitted by the tenderers should be legible and in PDF format otherwise it shall be liable to be rejected 13 ane yen Commandant Communication For and on behalf of the President of India Form 241 INVITATION TO TENDER Serial No File No 9 W SSB 2012 5 pt I Dated 17 01 2013 Government of India Ministry of Home Affairs Directorate General Telecom Directorate Sashastra Seema Bal East Block V R K Puram New Delhi 1 10066 Dear Sir On behalf of the President of India I invite you to tender for the supply of stores detailed in the schedule 2 The conditions of contract which will govern any contract made are contained in Pamphlet No DGS amp D 39 entitled Conditions of Contract governing contracts placed by the Central Purchase Organiza
16. The offers from the Indian agents of foreign principal not enlisted with DGS amp D for such products which fall under the restricted list of EXIM Policy under compulsory registration scheme on the date of opening of technical bids will not be considered and will be ignored unless they enclose document showing that they have already applied for enlistment with DGS amp D in their tender However offers from the Indian agents who have applied to DGS amp D for registration enlistment before the time amp date of tender opening of technical bid such offers will be further processed if they can secure enlistment with DGS amp D before opening of the price bid In case the product offered does not fall under the restricted list of EXIM Policy the documentary proof should be furnished b The Indian agents of the foreign firms with DGS amp D under compulsory enlistment as Indian agent of foreign supplier will not be treated as registered DGS amp D for the purpose of exemption from payment of EMD and such Indian agents will have to deposit the Earnest Money as mentioned in Tender Enquiry otherwise their offer will be ignored Cont 5 P 24 i 24 ii iii iv 25 25 i 25 ii 26 Si c Public Sector Undertaking State Govt Undertaking or Central State owned companies are not exempted from the payment of Earnest Money unless registered with DGS amp D NSIC The Earnest Money Deposit may be sent in the form of Demand D
17. VALUE OF THE ITEMS AS PER PARA 15 7 OF DGS amp D DGS amp D MANUAL AND PARA 14 7 OF DGS amp D REVISED The offer of agents Indian agents of foreign principal will not be considered it is not supported by proper authorization certificate Authorized agents Indian agents of foreign firm must enclosed an authorization certificate from the manufactures of the stores in question appointing them as agents with specific reference to this tender A general authorization will not be acceptable If bidder is not an OEM then bidder should be authorised by OEM for the offered equipments and bidder should provide the tender specific authorisation certificate from OEM VERIFICATION OF CLAUSE IF THE DATE OF REGISTRATION BY NSIC DGS amp D IS OLDER THAN 12 MONTHS ON THE DATE OF OPENING OF BID IT SHALL NOT BE CONSIDERED UNLESS CAPACITY OF BIDDERS HAS BEEN RE VERIFIED BY THE DGS amp D QA WING DURING 36 MONTHS PRECEDING THE DATE OF OPENING OF BIDS FOR THIS PURPOSE TENDERERS WHO ARE EITHER NOT AT ALL REGISTERED WITH DGS amp D NSIC OR WHOSE REGISTRATION WITH DGS amp D NSIC IS OLDER THAN 12 MONTHS FROM THE DATE OF OPENING OF BID AND WHOSE CAPACITY HAS NOT BEEN VERIFIED BY DGS amp D QA WING DURING PRECEDING 36 MONTHS FROM THEIR DATE OF OPENING OF BIDS MUST PROVIDE THE DETAILS OF PLANT amp MACHINERY IN THE PROFORMA ENCLOSED WITH TENDER ENQUIRY IN DUPLICATE AND FURNISH THE SAME WITH THEIR OFFER FOR THE PURPOSE OF VERIFICATION RE VERIFICATION OF
18. articles or such portion thereof as is found to be defective by the purchaser within a reasonable period of such specified period as may be allowed by the purchaser in his discretion on an application made thereof by the contractor and in such a event the above mentioned warranty period shall apply to the goods articles stores rectified from the date of rectification thereof In case of failure of the contractor to rectify or replace the goods etc within specified time the purchaser shall be entitled to recover the cost with all expenses from the contractor for such defective stores Guarantee that they will supply spare parts if and when required on agreed basis for an agreed price The agreed basis could be and including but within any limitation on agreed discount on the published catalogue or on agreed percentage of profit on the landed cost Warranty to the effect that before going out of production for the spare parts they will give adequate advance notice to the purchaser of the equipment so that the latter may undertake the balance of the lifetime requirement Warranty to the effect that they will make available the blue prints of drawing of the spares if and when required in connection with the main equipment v vi vii y 10 In the event of contract being cancelled for any breach committed and the purchaser effecting repurchase of the stores at the risk and the cost of the contractor the purchaser is not bound to
19. ce of equipment offered due to lack of adequate documents not reference will made to tenderer and the bid will not be considered further All the parameters as per technical specification given ino Annexure VIIT will be checked by a board of technical officers officials ae ee Stage ii A i A S WNN Financial Evaluation The price bids of only those stores found acceptable intechnical evaluation shall be opened evaluated and considered further It is in the tenderers interest to include all relevant and detailed technical data with their bid 32 Condition of the Contract As contained in Form DGS amp D 68 revised amp DGD amp D 229 33 Period for which offers will remain open Tendering firms should note the period for which their offers should remain open for acceptance Offers from those firms who have not kept the validity open till the period stipulated in the tender enquiry will be treated unresponsive and will be ignored without making any back reference Tendering firms may further note that in the absence of any indication of the date up to which the offer has been kept valid it will be assumed that their offer will remain open for acceptance for the period specified in the tender Enquiry under Guarantee Warrantee clause i e 12 15 months from the date of contract 34 Extension of Validity amp Earnest Money If the validity of the tender is extended the validity of the Earnest Money in whatever form submit
20. e is required from OEM with bid 2 Bidder should provide the tender specific authorization certificate from OEM in case OEM is not participating in tender else tender is liable to reject 3 The Annual turnover of the Bidder during last 03 preceding financial years should be at least Rs 15 crores 4 SSB has a planed to procure SAG approved ECIL scrambler for their existing units in future 5 The offered Radios should have been supplied for and fitted with ECIL SAG approved encryption to any defence paramilitary and state police organisation in India in past As a supporting document supply order copy either from tenderer or scrambler OEM is required along with bid NOMA LA PT NLANG Commandant Communication For and on behalf of the President of India Signature of the tenderer Contd P 8 Annexure I FORM 68 A TENDER NO Full Name and address of the tenderer in Contractors Telegraphic Address addition to Post Box No if any should be quoted in all communications to this office Telephone No Fax No City code used From Dear Sir I We hereby offer to supply the stores detailed in the schedule hereto or such portion thereof as you may specify in the Acceptance of Tender at the price given in the said schedule and agree to hold this offer open till I We shall be bound by a communication of acceptance within the prescribed time 2 I We have understood the instructions to Tenderers in
21. favour of PAO SSB MHA East Block IX R K Puram New Delhi payable at SBI R K Puram Code No 1076 The draft should be payable at New Delhi b Bank guarantee of any Nationalized Schedule Bank or reputed commercial bank in the format attached 5 The earnest money shall be valid and remain deposited with the Purchaser for the period of 180 days from the date of tender opening If the validity of the tender is extended the validity of the BG or any other document submitted in lieu of EM will also be suitable extended by the tenderer failing which the tender after the expiry of the aforesaid period shall not be considered by the purchaser 6 No interest shall be payable by the Purchaser on the EMD deposited by the tenderer 7 The EM deposited is liable to be forfeited if the tenderer withdraws or amends impairs on derogates from the tendrer in any respect within the period of validity of his tender 8 The EM of the successful tenderer shall be returned after the security deposit as required in terms of the contract is furnished by the tenderer 9 If the successful tendrer fails to furnish the security deposit as required in the contract within the stipulated period the EMD shall be liable to be forfeited by the purchaser 10 EMD of all the unsuccessful tendrer shall be returned by the Purchaser as early as possible after the expiry of the bids of validity but not later than 30 days after placement of contract Tenderers are advised
22. fective material workmanship and performance for a period of 2 Year from the date of receipt of stores at consignee s end If during the period the stores supplied are found by the consignee to be so defective the same shall be replaced immediately with serviceable stores without and charges or cost a ey Ng CLAM EA Aou b f A o go NNT Commandant Communication For and on behalf of the President of India Annexure VIII Count P 26 26 Annexure IX UNDERTAKING It is certified that all the clauses in the instant tender documents have been read thoroughly and accepted in letter and spirit to follow the relevant instructions contained therein Signature of bidder with stamp Commandant Communication
23. he item quoted If so indicate whether there is any monetary limit on registration c If you are a small scale unit registered with NSIC under Single Point Registration scheme whether there is any monetary limit d In case you are registration Scheme for the item quoted confirm whether you have attached a photo copy of the registration certificate indicating the items for which you are registered 11 a If you are not registered either with NSIC or with DGS amp D please state whether you are registered with Directorate of Industries of State Government concerned Contd 18 P b 12 13 14 15 16 17 18 18 If so confirm whether you have attached a copy of the certificate issued by Director of Industry Please indicate Name amp Full address of your Banker Business name and constitution of the firm Is the firm registered under i The Indian Companies Act 1956 ii The Indian Partnership Act 1932 Please also give name of partners iii Any Act If not who are the owners Please give full names and address Whether the tendering firm is are i Manufacturer ii Manufacturer s authorized agents iii Holders in stock of the stores tendered for N B If manufacturer s agents please enclose with tender the copy of manufacturer s authorization If Stores offered are manufactured in India please state whether all the raw materials components etc used in their
24. idders offering import store shall make their own arrangement to deliver the goods at consignee s location and should quoted accordingly Firms tenderer should mentioned price of each item separately Tenderer should clearly indicate the location with full address Telephone No FAX No if available of the works where the stores will be manufacture and offered for inspection The full name and status of the person signing the tender documents must be clearly mentioned in their tender documents EARNEST MONEY All the firms who are not registered with DGS amp D NSIC for the subject stores as per specification shall be required to deposit fixed amount of Earnest Money as mentioned against each item along with their offer Offers received without Earnest Money other than the amount specified will be liable to be summarily ignored Registration with any other organization or to any other specification will not exempted then from depositing Earnest Money The firms registered_with DGS amp D NSIC with some monetary limits for the stores of required specification shall be treated as unregistered for the value exceeding their monetary limit of registration Such firms shall be required to deposit proportionate Earnest Money over and above their exemption limit In no case their Earnest Money deposit should indicate the price quoted by any firm Tenders received not in conformity to the EMD guideline would liable to be ignored summarily a
25. ing 12 5 KHz Frequency Spread 5 MHz or more without degradation in Tx Rx specifications Frequency stability 5 ppm or better Type of Emission 1 1KOF3 Type of operation Simplex press to talk with built in condenser mic and speaker Type of antenna Helical antennas suitable for the frequency spot specified in supply order Speaker Impedance To be specified by the firms both at internal and external speaker point Output impedance termination 50 Ohms and the aerial terminal should have BNC female socket or appropriate adopter should be provided with the sets for DCPW for testing evaluation Protection i Reverse polarity protection should be provided ii The final transistor should be protected against high VSWR 12 Weight 600 gm Max with battery 13 Power Source Minimum 1400mAH 7 2V 7 4V Ni MH or Li Ion or Li Polymer battery 16 Voltage Test voltage to be indicated by the tenderers Transmitter 1 RF Power output 1W 5W 0 5 dB switch able programmable 2 Frequency Deviation 2 5 KHz Max For 100 at 1 KHz for 12 5 KHz channel spacing 3 Modulation Sensitivity 1 to 1OmV at 1 KHz at mic Input for 1 5 KHz for 12 5 KHz channel spacing standard deviation 4 Modulation Distortion Less than 5 at 1 KHz reference for 1 5 KHz for 12 5 KHz channel spacing standard deviation 5 1 3 dB of 6dB octave pre emphasis characteristics from 350 Hz to 2700 Hz with 1 KHz as reference 6 Spurious amp Harmonics Suppression Better tha
26. ion 4 Modulation distortion Less than 5 at 1 KHz reference 1 5 KHz for 12 5 KHz channel spacing standard deviation 5 Modulation fidelity 1 3 dB of 6dB octave pre emphasis characteristics from 350 Hz to 2700 Hz with 1 KHz as reference 6 Spurious amp Harmonics Better than 60dB suppression Receiver 1 Sensitivity 0 3 microV for 12 dB SINAD 2 Squelch sensitivity 0 25 microV or better at threshold 3 Selectivity Better than 60dB 4 Image Rejection Better than 65 dB 5 Audio output 1W with less than 5 distortion at 1 KHz reference measured at specified audio output 6 Audio Response 1 3dB of 6dB octave de emphasis characteristics from 350 Hz to 2700 Hz with 1 KHz as reference Feature wise configurations SO 00 A OVI Ee eon Simple press to talk Protection against high VSWR Ls Channel spacing 12 5 KHz EIERE CTCSS we ma Vou PTT ID encode g a CTCSS DCS eS Busy channel lockout Channel scanning with call quieting facility 2 tone DTMF signalling 5 Tone any Selective call decode through 2 Tone DTMF Digital Signallling 5 Tone any one Capable of being killed unkilled Emergency SOS Siren LCD display Min 4 charecters ANI Talk around DTMF Microphone Contd 24 P 24 1 2 5W VHF hand held set with complete accessories Helical antenna Dust Cover Ni MH battery amp holding clip General Frequency Range 136 174 MHz No of Channels 16 channels or more Channel Spac
27. loyed c Un skilled labour employed d Maximum No of workers Skilled amp Un skilled employed on any day during the 18 months preceding the date of application Place Date SIGNATURE amp DESIGNATION OF THE TENDERER Details under column 5 to 10 inclusive need be restricted to the extent they pertain to the item s under reference Annexure IV Contd 17 P jeune Lb Annexure V Aon N LIST NO 1 TENDERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW TENDERERS MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT CLEAR AND OR EVASIVE THE TENDER WILL BE LIABLE TO BE IGNORED 1 Tender No 2 Whether the stores offered fully conform to the technical particulars and specifications drawings specified by the purchaser in the Schedule to Tender If not mention here details of deviation 3 Brand of Store offered 4 Name and address of manufacturer a Name b Address c Name of company d Telephone land line mobile e e mail f Fax 5 Station of Manufacture 6 Please confirm that you have offered packing as per tender enquiry requirements If not indicate deviations 7 Gross weight of consignment Net weight of each item 8 What is your permanent income Tax A C No 9 Confirm whether you have attached your latest current ITCC or photo copy thereof 10 Status a Indicate whether you are LSU or SSI b Are you registered with DGS amp D for t
28. n 60dB 7 VSWR Better than 1 5 Receiver Sensitivity 0 30 micro V for 12 dB SINAD Squelch Sensitivity 0 25 micro V or better at threshold Selectivity Better than 60dB Image Rejection Better than 65dB Audio Output 250mW 500mW with less than 5 distortion at 1 KHz reference measured at specified AF output Audio Response 1 3 dB of 6dB octave de emphasis characteristics from 350 Hz To 2700 Hz with 1 KHz as reference AO OO A OV AURO Ea jai ra WR wWNE a Feature wise configurations 1 Simple press to talk 2 Protection against high VSWR 3 CTCSS 4 Low Battery Alert 5 Capable of VOX for hands free operation 7 6 PTT ID Encode i A 7 CTCSS or DCS UY ae 8 Busy channel Lockout Je UUA MANo 9 Channel scanning with call quieting facility OMS 10 Selective call decode 11 Any one of 2tone Stone DTMF digital signalling 12 Capable of being killed unkilled 13 Emergency SOS Siren 14 LCD display Min 4 characters ANI 16 Talk around 17 DTMF keypad 18 Keypad lock 19 Battery strength bar indicator or digital voltage read out Count P 25 25 1 3 BNC Connector As per compatibility with radio set 1 4 GP Antenna 6 dB As per compatibility with Radio set 1 5 3 dB Mobile magnetic mount antenna As per compatibility with Radio set 1 6 3 dB Gain Mobile Antenna with mounting clamp As per compatibility with Radio set 1 7 30 Mtr Co Axial Cable with connectors As per compatibility with Radio
29. nds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this 0 055 day Of iosas Rs a 200 THE CONDITIONS OF THIS OBLIGATION ARE 1 Ifthe tenderer withdraws or amends impairs or derogates from the tender in any respect within the period of validity of this tender 2 If the tenderer having been notified of the acceptance of this tender by the purchaser during the period of its validity a Ifthe tenderer fails to furnish the Performance Security for the due performance of the contract b Fails or refuses to accept execute the contract We undertake to pay the Purchaser up to the above amount upon receipt of its first Written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will not than the amount claimed by it is due to it owing to the occurrence of one or both the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date Signature of the authorized officer of the Bank f Name and designation of the officer Pa GER y a JA yo Seal name and address of the Bank and EN address of the Contd 23 P Annexure VII 23 ANNEXURE VIII 1 Technical Specifications as per DGS amp D 1 1
30. ould be returned with the tender failing which your tender will be liable to be ignored and not considered 5 This tender is not transferable Yours faithfully P 2 Aou MA wat F nVo Commandant Communication For and on behalf of the President of India Copy to i The Dy Director Prov MHA Jaiselmer House New Delhi for kind information alongwith a copy of Tender Enquiry please ii SI Min Gautam Basak with the request to invite the ATI through E Publishi g iii DD CC FHQ SSB with the request to Upload the Tender in SSB Websit i Leh ee f gt VO gO a Aou QUA tP iou i a A nie Commandant Communication For and on behalf of the President of India 2 Government of India Ministry of Home Affairs Directorate General Telecom Directorate Sashastra Seema Bal East Block V R K Puram New Delhi 1 10066 Tender set is not transferable File No 9 W SSB 2012 5 pt I Dated 17 01 2013 Time and date of receipt of tender at 1230 hours on 06 02 2013 ff 3 Time and date of opening of tender at 1500 hours on 07 02 2013 J a 4 Z z Na DUNA Sn sar A Ao ae DAN 2 COST OF TENDER SET Rs 1000 Rupees One thousand only Even then applicable if bidders download this Tender Set from Website and inrespective of any registration with DGS amp D or NSIC Cost of tender shall be deposited in the form of Demand Draft postal Order and Banker s Cheques etc only in favour of Sr Accoun
31. ples will have to be submitted b Reference Sample The Indenter will seal and sign one sample for each consignee from each accepted bulk supply lot and pack it with the consignment for reference and guidance to the consignee Guarantee Warranty Except as otherwise provided in the invitation to the tender the contractor hereby declares that the goods stores articles sold supplied to the purchaser under this contract shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specification Brand and particulars contained mentioned in the contract The contractor hereby guarantees that the said stores goods articles would continue to confirm to the description and quality aforesaid for a period of 02 years from the date of delivery of the said goods stores articles to the purchaser or 15 months from the date of shipment dispatch from the Contractor s works whichever is earlier and the notwithstanding the fact that the purchaser Inspector may have inspected and or approved the said goods stores articles if during the aforesaid period of 02 years the said stores articles goods be discovered not to conform to the description and quality aforesaid or not giving the satisfactory performance or have deteriorated and the decision of the purchaser in that behalf shall be final and binding on the contractor and the purchaser shall be entitled to call upon the contractor to rectify the goods stores
32. raft PO B G Bankers Cheque in favour of Sr Accounts Officer PAO SSB MHA R K Puram New Delhi 110066 payable at SBI R K Puram New Delhi No other forms of cheques are acceptable SECURITY DEPOSIT The successful firm shall have to deposit 10 of the contract value within a month of the placement of Supply Order irrespective of it s requirement status for due performance as per provision contained in clause 7 of DGS amp D 68 revised Failure at the part of the firm to deposit the security Deposit within stipulated time will make the supply order null and void The Performance Security Deposit submitted by the supplier will remain valid for a period of 60 days beyond the date of completion of all contracted obligations of the supplier including Warranty period All provisions of GFR 158 are applicable for security performance If the supplier fail to deliver the stores in a promised period and places and a request for extension of time the supplier will submit an undertaking on non judicial Stamp paper of Rs 10 duly attested by the Notary Public stating that Performance Security Deposit has already been extended for six months further beyond the last date of supply promised in the request of extension of time of delivery LIQUIDATED DAMAGES IN_CASE THE FIRM DOES NOT COMPLETE THE SUPPLY WITHIN THE DELIVERY PERIOD THEN LIQUIDATED DAMAGES CHARGES WILL BE IMPOSED 0 5 PER WEEK LE 2 PER MONTH SUBJECT TO 10 MAXIMUM ON TOTAL
33. resent c Rate of local Sales Tax applicable at present Discount offered if any a Delivery period in months from the date of placement of order approval of Advance Sample b Monthly rate of supply a whether stores fully conforms to Tender Schedule Specifications in all respect b If answer to 11 a is NO indicate the details of deviation on separate sheet Acceptance to conditions of contract as contained in DGS amp D Revised amended upto 31 12 91 and those contained in Pamphlet No DGS amp D 229 read with Annexure attached Whether required EM enclosed furnish details of EM document Whether you agree to accept 25 tolerance clause Do you agree for arbitration clause All the laid down Rules in GFR 2005 and all terms amp conditions concerned Mannual of DGS amp D MOF would be applicable in all respect to invoke the Laid down provisions at any stage and the bidders are to abide by these conditions Yes No Months Yes No Yes No Yes No Yes No Yes No Yes No Signature of Tenderer with seal Name in Block letters Capacity in which tender is signed Full Address Annexure III Contd 15 P 15 Annexure IV FORM 7 PROFORMA FOR EQUIPMENT AND QUALITY CONTROL THIS PROFORMA IS REQUIRED TO BE SUBMITTED IN TRIPLICATE Tender No amp Date For the supply of Name and Address of the firm
34. set 1 8 SMPS 12V 10 Amp As per compatibility with Radio set 1 9 Ni MH Btys for 5W VHF Radios 7 2V 2300 mAH with belt clip and As per compatibility with Radio set 1 10 Rapid Rate Battery Charger for Ni Cd Ni MH Li Ion Btys As per compatibility with Radio set 2 Radio sets should be able to inter operate with existing Motorola sets for speech and signalling 3 Offered Radios shall have provision to upgrade with SAG approved Encryption modules in future and has to be compatible with the SAG approved encryption module 4 Offered Radios signalling has to be compatible with SSB s existing radios MDC 1200 signalling to encode decode PTT ID for user identification 5 INSPECTION a If on examination material from any portion of a consignment is found not be fully in accordance with this specification the whole consignment is liable to be rejected b If on examination of 20 of any delivery 20 of those examined are found not to conform to this specification in any respect the whole consignment may be rejected However when delivery lots are large the decision may be based on examination of 10 only i e on examination of 10 of the delivery 20 are found not to conform to this specification the whole delivery may be rejected c The stores not fully in accordance with this specification shall be rejected 6 WARRANTY CLAUSE The stores supplied against any order shall be deemed to bear a warranty of the contractor against de
35. ted will also have to be suitably extended by the tenderer failing which their tender shall not be considered by the purchaser after the expiry of the aforesaid period 35 Any change in terms amp conditions of the tender and specification will be made through SSB website only i e www ssb nic in The tenderer should visit SSB website regularly to check any change in terms amp conditions of the contract 36 Performance Bond The successful tenderer will have to submit performance bond 10 of ordered value till warranty guarantee period in shape of DD PO B G Banker Cheque in favour of PAO SSB MHA R K Puram New Delhi 110066 37 REFUND OF EXCESS PAYMENT Supplier has to refund the excess payment if any made for Sale Tax Exercise Duty and Custom Duty etc Cont P 7 ay 38 EARNEST MONEY DEPOSITED amp PERFORMANCE SECURITY MONEY WILL BE FORFEITED in case breach of contract by suppliers in any spheres 39 Purchaser may without prejudice to any other remedy for breach of contract by written notice of default rest to the supply terminated in whole or in part 40 All Rules and terms in GFR DGS amp D Manual Manual of MoF etc will be applicable as Tender clause Special Clauses 1 Bidder must be OEM or authorized Distributor of OEM for the offered equipments The distribution agreement tenure of OEM and distributor should be valid for at least 03 preceding years from the date of offer a confirmation certificat
36. tion of the Government of India as amended up to 31 12 91 and those contained in the Pamphlet No DGS amp D 229 containing the various instructions to tenderers quoting against the tender enquiry issued by the DGS amp D read with the amendments enclosed with this tender enquiry Any special conditions attached to this invitation to tender will also form part of the conditions 3 The above pamphlets and the lists of corrections thereto can be obtained on payment from the under mentioned officers a The Manager of Publications Civil Lines Delhi b The Superintendent Government Printing amp Stationery UP Allahabad c The Superintendent Government Printing amp Stationery Mumbai d The Superintendent Government Press Chennai e The Superintendent Government Printing amp Stationery Nagpur f The Superintendent Government Printing Gulzarbag Patna Bihar g DGS amp D New Delhi and its Regional offices at Mumbai Chennai Calcutta amp Kanpur h Government of India Book Depot 8 Hastings street Kolkata 4 If you are in position to quote for supply in accordance with the requirements stated in the attached scheduled to tender all documents attached should be duly filled in signed and returned to this office You must also furnish with your tender all the information called for as indicated in pamphlet no DGS amp D 229 mentioned in Para 1 above An attached list of questionnaire which should also be answered and sh
37. tioned that the Lab Test report submitted meets out all requirements under Specification given with result of Lab Test clearly mentioned in the Test Report by the Laboratory concerned NOTICE TO THE TENDERING FIRMS 1 All tender documents attached with this invitation to tender including specification are sacrosanct for considering any offer as complete offer It is therefore important that all tender documents duly completed and signed on each page are returned with your offer online in PDF format 2 The tenderer should submit the tenders in Two Bid system i e the tender should give the Price Bid in XLS format and the Technical details in PDF format online along with detailed specification of the equipment offered supported by leaflets Broachers if any in PDF format 2 1 FIRST COVER should contain the i Scanned Tender documents duly completed and signed but without indicating the rates il Scanned Copy FOR terms delivery period quoted ili Scanned Copy of registration certificate with DGS amp D NSIC if any iv Scanned Copy of Earnest Money Deposit v Scanned Copy of Supply Order placed recently by any Govt Semi Govt organization for the quoted model if any If not copy of International Price list vi Scanned copy of any other relevant documents which firm wishes to submit vii Scanned copy of Lab Test Report viii Scanned copy of compliance statement duly signed ix Scanned copy of Annexure I to IX d
38. to send a pre receipted challan along with their bids so that refund of EMD is made in time 11 Any tender not accompanied with earnest money in any one of the approved forms acceptable to the purchaser shall be rejected Aor iad 1 to Je A Commandant Communication For and on behalf of the President of India Signature of the Tenderer Contd 22 P 22 Annexure VII DIRECTORATE GENERAL SASHSTRA SEEM BAL MINISTRY OF HOME AFFAIRS PROCUREMENT BRANCH PROFORMA FOR BANK GUARANTEE FOR SUBMITTING EARNEST MONEY PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY ON BANK S LETTERS HEAD WITH ADHESIVE STAMP Bank Guarantee No ereere Dated To The Director General Sashastra Seema Bal East Block V R K Puram New Delh 110066i Dear sir Whereas cei or oraa aa TET A cevde ve AE AAS ER E Aa Aaa open eds Hereinafter called the tenderer has submitted their offer dated oo ce cence ce ee ene ee eee eaees for the supply of Hereinafter called the tenderer against the purchaser s tender enquiry NO cccccececeee ee eeeee eee eneenees KNOW ALL MEN by these presents that LW Biigescc wett de ak uc T Gane a da team Agee a E of nba S24 wie E E Adan caangea se deiisageemes aoe nie E nae having our registered office sisi dieii teumn aur edie nae daria AE E a SAE are bound unto hereinafter called the tenderer inthe Sum Ofyn etek dks ee ee for which payment will and truly to be maded to the said Purchaser the Bank bi
39. ts Officer PAO SSB MHA East Block IX R K Puram New Delhi 110066 payable at SBIR K Puram New Delhi Validity Period The Tender shall remain open for acceptance till 180 days from the date of opening of Tender and extendable for further period Description of Store Quantity Specification EMD Earnest Money Deposit in Nos 1 2 3 4 VHF LP 25W VHF Radio set with 250 AS per Rs 3 60 000 Rupees three lakh sixty following Assys Annexure thousand only Bankers Cheque or a DC Power cable 2 Meter VII D D or B G may please be prepared in b Micro Phone with DTMF favour Sr Accounts Officer PAO c Mounting Bracket MHA SSB East Block IX R K d User manual Puram New Delhi Code No 1076 BNC connector 250 payable at SBI R K Puram New GP Ant 6 dB 140 Delhi 3 dB Mobile magnetic mount 60 antenna 3 dB Gain Mobile Antenna with 61 mounting clamp 30 Mtr Co Axial Cable with 200 connectors SMPS 12V 10 Amp 205 VHF VLP 5 W Hand Held Radio 642 set 16 Channel or more with following Assys a 2300mAH Ni MH battery b Helical Antenna c Belt Clip d User Manual Ni MH Btys for 5W VHF Radios 645 2300 mAH Rapid Rate Battery Charger for Ni 321 Cd Ni MH Li Ion Btys NOTE Lab test report should be got issued from any of the Laboratory approved by national accreditation board for testing amp calibration laboratories NABL and it may be clearly men
40. uly completed x Scanned copy of receipt if any from any Govt Semi Govt organizations on the recent past for the quoted model to ascertain reasonability of the rates 2 2 SECOND COVER should contain the following 1 Price bid financial bid to be submitted as per Appendix IX in XLS format ii Tenderer will attach copies of Govt Notification in support of all applicable taxes duties in the offer in PDF format 3 The technical details of the make model offered along with the supporting original technical literature leaflet bother etc are to be submitted The confirmation the model s offered with the T E specification and deviation if any will be clearly mentioned in technical bid 7 aes f E Ai ee ot Lae IUA Fz Ae _ WA p Af AVe A WN Cont P 3 3 4 The attention of tenderer is invited to clause 1 A of the form DGS amp D 2312 instructions to furnish clause by clause compliance of specification bring out clearly deviation from specification if any the firm are advised to submit the compliance statement in the following format along with technical bid failing which their offer will be treated as incomplete and liable to be ignored The compliance statement should be given in separate sheet Tender enquiry Specification of Compliance to T E In case non specification as per Equipment Offered Specification compliance Annexure VIIT whether Yes or No deviation to be indicated on
41. unambiguous term 5 Incomplete offers offers not confirming fully to the T E requirement or with vague replies or without Earnest Money will not be considered 6 The purchaser reserves the right to Cancel Reject any or all the tenders without assigning any reason 7 The Competent authority reserves the right to increase or decrease the quantity up to 25 or above 8 Firms must clearly indicate in their offer from different taxes etc mentioning clearly the present rate thereof vague offer like duties as applicable shall not be considered 9 Tenderers are required to submit copy of receipt if any from any Govt Semi Govt organizations On the recent past for the quoted model to ascertain reasonability of the rates 10 Purchaser A The President of India 11 Inspecting Authority i DG SSB New Delhi 12 Inspecting Officer A Board of Officers of SSB 13 Stores required at A LT amp T T C NMDC Building NH 5 Faridabad Haryana 14 Tenderers are required to quote rates on delivery at consignee s locations only Uniform rate to be quoted for all destination consignees Tenders received on FOR destination station station of despatch basis or different rates for different destination shall be summarily rejected 14 DESPATCH INSTRUCTIONS Stores are required to be dispatched by the firm by road transport under their own arrangement on FOR destination Door delivery to the consignee location
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