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AFI23-202

1. PRIOR TO DEPARTURE Go over this form ensure seller has completed blocks 2 11 12 13 14 15 22 23 and 24 when original is retained by the purchaser for prompt payment REVERIFY BLOCKS 1 3 4 5 6 7 8 9 10 17 18 19 20 and 21 before providing vendor with orig inal and 2 copies when vendor retains original 20
2. blades etc The term does not include personal items such as food beverages billeting or personal transportation except for contingency pas senger support of Air Mobility Command AMC or aircraft delayed at non DoD installations 2 Commercial service stations which honor the SF Form 149 are listed in Defense Fuel Supply Cen ter DFSC Contract Bulletins The Bulletin should be available through the Base Fuels Manage ment Office or Vehicle Operations Office 3 These procedures are authorized only when an official mission or trip is made to an area where Air Force other DoD or contract services are not available including purchases made during special exercises or when mechanical meteorological or other serious conditions prevent obtain ing requirements from an Air Force or other DoD facility 15 Attachment 5 AUTHORIZED PERSONNEL AND USE OF FORMS WHEN DOD FACILITIES ARE NOT AVAILABLE Table A5 1 Authorized Personnel and Use of Forms When DoD Facilities are not Available RULE 1 2 3 4 5 A If authorized aircraft commander vehicle operator boat mas air craft commander or desig ta signs invoice and returns cop ies to home sta tion purchases isa ter AFLC Depot Maintenance Team Chief or nee AFCC CE Team Chief B and is one of the 50 overseas and vendor re purchase is purchase not states in an area in all 50 states quires
3. into plane locations The DFSC Avfuel and Avoil Into plane Contract Listings lists the CF into plane locations 2 4 Replacement in Kind RIK Agreements The US Air Force has RIK agreements with the Air Forces of Italy Greece Turkey Spain South Korea and Japan Under the terms of these agreements the US Air Force replaces fuel received from the foreign air force on a gallon for gallon basis The foreign air forces charge the US Air Force units DoD standard prices 2 5 International Agreements Within NATO obtain fuel from foreign air forces under NATO Standardization Agreement STANAG 3113 Under this STANAG the host air force services the US aircraft and charges the same price that the host air force charges its own units 2 6 Shell International Trading Company SITCO Agreement Under the terms of a Memoran dum of Agreement between DoD and SITCO Shell independent dealers provide into plane refueling services to DoD aircraft at Shell noncontract locations overseas 2 6 1 DoD aircrews must present an aircraft identaplate when purchasing fuel from Shell inde pendent dealers at these locations SITCO receives the bill from the independent dealers and invoices DLA directly for the purchase DLA then bills the home station of the aircraft 2 7 Noncontract Purchase at Commercial Airfields 2 7 1 Aircrews may purchase fuel on the open market using AF Form 315 United States Air Force Avfuels Invoice when the airfield has no into pl
4. normal methods of contracting may be disrupted Consequently standard con tracting methods with civilian contractors for the recovery and repair of Air Force aircraft and equipment may not be possible However you may require these services by civilian contractors on an emergency basis until restoration of regular lines of communications and channels of authority A6 3 Who May Initiate Work Order Requests A6 3 1 The aircraft vehicle or support equipment commander and responsible Air Force officials or chiefs of area support or emergency maintenance teams may initiate a work order request e Make verbal requests only in an emergency and confirm them by preparing AF Form 15 as soon as possible e Ifa verbal request is necessary give the contractor the name grade position and station of the person initiating the work order A6 3 2 Leave the assessment of the situation and the determination that goods and services will materially assist in the containment of the enemy and immediate retaliation to the judgment of the authorizing person However as soon as circumstances permit persons authorizing actions under this section must submit adequate justification A6 4 Authority of Contractor The contractor is authorized to A6 4 1 Recover and repair aircraft for a one time flight to a destination specified by the person authorizing the work A6 4 2 Make necessary repairs and services to the extent required on government owned supp
5. the validated documents or invoices to the DAO supporting the tenant 4 Documenting Avfuel Issues 4 1 DoD Locations Record purchases at other DoD locations including DFSC into plane contract locations on DD Form 1898 Avfuels Into Plane Sales Slip Use the aircraft identaplate to imprint the billing information on this form 4 1 1 The contractor s representative completes the form and the aircraft commander or designee signs it 4 1 2 If the contractor insists on completing a contractor invoice in addition to DD Form 1898 write on the invoice DUPLICATE DD FORM 1898 ACCOMPLISHED 4 1 3 Place copies of all forms in AF Form 664 after completing the information on the front of the log 4 2 Canadian Locations Document purchases at Canadian into plane locations using the local ven dor s invoice Do not fill out an AF Form 315 4 2 1 4 2 2 Write the information from the aircraft identaplate onto the vendor s invoice Keep at least one copy of the invoice record it on the Fuels Documentation Log and place it in AF Form 664 4 2 3 Attachment 3 gives an example of a Canadian issue document 4 3 Foreign Locations For purchases at foreign military airfields including RIK locations proceed as for DoD locations using the host country forms to record the purchase 4 3 1 least Transcribe information from the aircraft identaplate onto the host country form Include at Aircraft mission design an
6. within the operations group for aircraft related purchases and within transportation for vehicle or boat related purchases Air Logistics Center maintenance managers assign ICOS for depot area maintenance teams Within the Air Force Communication Command AFCC engineer and installations groups squadron commanders designate ICOs for communications and electronic installation or repair teams and for mobile mainte nance teams 3 2 3 Ensures ICOs know how to use prepare and process AF Form 15 purchases vendor s invoices or other purchase documents and know that they must return all procurement or purchase documents and invoices to the home station ICOs Issue a copy of this instruction or an appropriate extract providing instructions on how to prepare AF Form 15 and enough copies of AF Form 15 to complete the mission to each assigned vehicle operator boatmaster aircraft commander or designated representative or authorized team chief who may need to use AF Form 15 for purchases Assist in mission planning and tell responsible personnel how to use local purchase docu ments before they depart on the mission Provide the purchaser with the identification and billing data they need to fill out AF Form 15 see Attachment 5 to ensure prompt payment to the vendor The aircraft and vehi cle identaplate also bears the billing data for verification purposes Spot check AF Form 15 purchases to see that they comply with rules reg
7. Air Force Invoice AF Form 315 United States Air Force Avfuels Invoice and AF Form 664 Aircraft Fuels Documetation Log JOHN M NOWAK Lt General USAF DCS Logistics Attachment 1 REFUELING GUIDE FOR AIR FORCE AIRCREWS Table A1 1 Refueling Guide for Air Force Aircrews RULE 1 2 3 4 5 6 A Ifrefueling other commercial in Canadian In foreign commercial commercial air or defuel DOD to plane loca to Plane military airfields with fields using ven ing US Air bases tions see DOD Contract lo airfields out into plane dor invoice and Force air FLIP Enroute cations contracts AF Form 315 craft at Supplement or DFSC In to Plane Con tract listing before flight planning B then air presents identaplate DD furnishes furnishes Completes AF completes ven craft com Form 1896 for jet fuel or same data as same data Form 315 per dor s invoice en mander or DD Form 1897 AF Form needed for as needed instructions on sures all data on designee 1245 for Avgas AFForm315 for AF back of form identaplate is en for comple See Atch see note tered on vendor s tion of com 4 invoice and AF mercial Form 315 in invoice do clude unit of is not use AF sue quantity 315 received type of currency and unit price C and refuel refuels or defuels aircraft refuels or de refuels or refuels or defu prepares ven er or ven uses identaplate to imprint fuels aircraf
8. BY ORDER OF THE AIR FORCE INSTRUCTION 23 202 SECRETARY OF THE AIR FORCE 19 JULY 1994 Dt TES ite i og ak S u l 5 a al ka pp 7 a gt ey N BUYING PETROLEUM PRODUCTS AND ie Od OTHER SUPPLIES AND SERVICES ie ees Ed OFF STATION COMPLIANCE WITH THIS PUBLICATION IS MANDATORY NOTICE This publication is available digitally on the SAF AAD WWW site at http afpubs hq af mil If you lack access contact your Publishing Distribution Office PDO OPR HO USAF LGSS Maj K Pendergast Certified by HQ USAF LGS Maj Gen G T Babbitt Supersedes AFR 67 24 29 March 1985 and Pages 20 AFR 144 15 29 March 1985 Distribution F This instruction implements AFPD 23 2 Supplies and Materiel Management It gives procedures for procuring aviation fuels Avfuels ground fuels oil and other supplies and services at non Department of Defense DoD locations SUMMARY OF REVISIONS This is the first publication of AFI 23 202 substantially revising AFRs 67 24 and 144 15 It deletes non essential details but does not substantially revise authorities or responsibilities 1 General Guidelines Aircrews must consider sources and availability of fuel when planning off sta tion missions 1 1 Follow the guidelines in Attachment 1 through Attachment 5 when purchasing mission essen tial items e Avfuels e Ground fuels e Oils e Aviator s breathing oxygen e Antifreeze liquids e Supplies e Miscellaneous services 1 2 Any
9. OIL ee ee ee ee SIGNATURE ENTER AMOUNT ISSUED ie CROSS REFER TO C2302 NUMBER DATED assaia Oe Ee andes SIGNATURE OF BASE SUPPLY OFFICER esseere SUPPLY SECTION CONTROL NUMBER 14 Attachment 4 PURCHASE OF EMERGENCY REQUIREMENTS AWAY FROM ASSIGNED UNIT SEE NOTE 1 Table A4 1 Purchase of Emergency Requirements Away From Assigned Unit RULE 1 2 3 4 A If purchasing at DoD facilities commercial ser commercial ser commercial airports vice station in the vice station over US seas B and purchases aviation fuel ground fuel oil sup roadside services aircraft or aviation fu are for plies services or materials includ for vehicles or el supplies and servic ing vehicle or boat fuel dockside services es including landing for boats and parking fee as suming no exemption is available minor maintenance and sup port equipment costs aircraft cleaning ser vices and other items in attachment 1 C then use normal inter SF 149 U S AF Form 15 refer AF Form 315 aviation service proce Government Na to AFM 77 310 fuel only dures not AF tional CreditCard Vol 1 Chapter3 AF Form 15 ground Form 315 or See Note 2 fuel supplies and ser AF Form 15 vices See Note 1 See Note 3 NOTES 1 Supplies refer to items related directly to operating vehicles boats or aircraft such as lubricants grease deicing fluid tires oil air filters wiper
10. ane contract 2 7 2 Complete the form following the guidelines in Attachment 1 and Attachment 2 2 7 3 Unless the mission requires it or an emergency exists don t purchase fuel from another commercial vendor using AF Form 315 at airfields where an into plane contract is in effect To do so may violate the terms of the into plane contract and result in penalty charges to DoD 2 8 Selecting a Refueling Source at a Non DoD Location At non DoD locations select refueling sources in the following priority e First DFSC or Canadian into plane contracts e Second Foreign government air forces e Third Open market purchase including SITCO 3 Responsibilities 3 1 Avfuel 3 1 1 Major Commands MAJCOM MAJCOMs submit requirements for into plane con tract coverage to Detachment 29 San Antonio ALC SFM Cameron Station VA 22304 6179 when they predict that recurring refueling requirements will exceed 15 000 gallons annually at commercial locations 3 1 2 Wing Commander or Equivalent e Appoints a wing operations refueling document control officer RDCO e Ensures refueling sources selected for all flights are consistent with conservation and mis sion requirements e Distributes the DFSC Avfuel and Avoil Into Plane Listing for use in off station mission planning NOTE Local distribution should include all operations functions that conduct mission planning At dual wing bases the host provides the tenant units with the list
11. arding use of the forms and to correct any problems through added emphasis training or other means Tell aircrews to place AF Forms 15 and any other non Air Force aviation related procure ment invoices or sales tickets in the envelope marked AF Form 15 Purchases for deliv ery to the ICO Turn over the original document when signed by the vendor and returned to the purchaser to the ICO for certification Forward all ground fuel purchases to the Base Fuels Management Office BFMO and all other supplies or services to the Defense Accounting Office DAO Initiate follow up procedures if the DAO indicates documen tation is incomplete Make sure billings for items purchased with AF Form 15 are for official purposes before forwarding them to accounting and finance for payment 4 3 2 4 Collect all AF Forms 15 and any other local purchase documents that purchasers use and arrange convenient places and times for accounting and finance to pick them up Contact the appropriate organization commander or supervisor when aircrews team chiefs or operators do not return completed AF Forms 15 or other local purchase docu ments DAOs Process the transactions listed on AF Forms 15 to record payment obligation or payment action Advise the ICO if AF Form 15 or other local purchase documents are invalid incomplete or otherwise unacceptable For tenant units ensure the commanders designate ICOs for their units and that the ICOs forward
12. d series Complete serial tail number Home station Quantity of fuel purchased Issuing location in English 4 3 2 Place all copies of the form in AF Form 664 after recording the information on the front of the log 4 4 SITCO Locations Present the aircraft identaplate for purchases at SITCO locations 4 4 1 The local distributor embosses the identaplate on the commercial invoice 4 4 2 The distributor s invoice must include e The date of the transaction e The grade of product e The quantity issued or defueled e The unit of measure e Signature of the aircraft commander or designated representative 4 4 3 If the vendor also requires an AF Form 315 in addition to the invoice write on the vendor s invoice AF FORM 315 EXECUTED Place copies of all forms received in AF Form 664 after completing the front of the log 4 5 Noncontract Commercial Locations Use AF From 315 to purchase fuel at noncontract com mercial airfields following the guidance in Attachment 1 and Attachment 2 4 5 1 If the vendor wants to be paid payment without submitting an invoice the aircraft com mander retains the original AF Form 315 to return to home station for accounting and finance pro cessing 4 5 2 Provide two legible copies of the form to the vendor 4 5 3 If the vendor wants to submit an invoice for payment give the vendor the original of AF Form 315 to attach to the invoice 4 5 4 Place the aircrew copies in AF Form 664 a
13. entation and payment instruction see AFMAN 23 110 formerly AFM 67 1 volume 1 part 3 7 Fund Citation for Commercial Purchases Small independent dealers who are cash poor may expe rience financial hardships if the Air Force delays payment They may later refuse sales to the Air Force on credit As a result at some overseas locations vendors ask to receive payment from the local US embassy When you need this authorization to obtain fuel at a particular location the local DAO may provide a fund citation on AF Form 315 which the local embassy uses to issue a check for the fuel pur chased 8 Using AF Form 15 8 1 Use AF Form 15 to buy authorized supplies and services necessary to complete a mission when US Government facilities are too far away to provide support Attachment 4 contains detailed instructions on completing the form Authorized items include e Items shown in Attachment 6 and Attachment 7 e Items or services required for immediate use in installing testing or maintaining electronics communications or meteorological equipment or systems when Air Force Communications Command AFCC mobile depot maintenance or mobile communications group teams are operating beyond the support range of their normal supply sources or bases 7 e Services of civilian guards or caretakers when required to protect government property after an accident forced or emergency landing or when only limited ramp and fleet services are ava
14. erial gallon etc when applicable Leave blank for services purchases Enter unit cost of articles or materials sold ILeave blank for services pur chased Enter total price of this invoice unit cost X quantity sold or total cost of ser vices provided List total price for services Print name of individual making the sale Do not list company s name Signed with regular signature by sellers representatives Enter date of sale Purchaser Entries Enter date of the purchase Enter city state country Use International Civil Aviation ICAO codes at foreign airports Enter complete mailing address of organization to be billed for the articles services Enter the wing squadron or other Air Force unit designation For example 438MA W OCALC DOX etc Enter home station of purchaser May be different from Item 4 List MAJCOM of the organization listed in Block 5 Enter type aircraft or vehicle C 141A Ford Pickup Chevrolet Station Wagon 19 9 Serial Number 10 Orders 17 Purchaser Certifica tion 18 Name of Purchaser 19 Grade 20 Sguadron 21 Signature Enter the aircraft or vehicle serial number Enter applicable number and date of order which directed this mission Check the appropriate block to indicate retention of the original of this in voice Enter vendors delivery ticket or invoice number when appropriate Print your name Print your grade Print your organization Sien
15. ft is assigned processes AF Forms 315 the vendor s fuel invoice or other non Air Force refueling transactions according to Fuels Automated Management System FAMS End User Manual and local procedures 5 5 Vendor Invoices The BFMO sends invoices received directly from vendors or other activities to the RDCO for validation if the BFMO can t find previous record of the purchases 5 5 1 If the RDCO can t find base level records to validate non Air Force refueling because the invoice is too old the aircraft was transferred or other reasons the RDCO contacts the parent MAJCOM for assistance 5 6 Canadian Purchases For purchases from Canadian Department of National Defense into plane contracts the BFMO processes the fuel issue documents If the BFMO does not have a record copy of the bill route it to the RDCO for validation 5 7 Further Guidance AFR 177 102 Commercial Transactions at Base Level PA gives invoice information requirements tells how to process vendor invoices marked ORIGINAL INVOICE and tells what to do when you don t receive an invoice 6 Fuel Support for Special Exercises Occasionally the Air Force conducts large scale exercises in foreign countries on short notice The Air Force needs to purchases large quantities of fuel from commer cial or military sources in country to support these exercises In such cases the overseas MAJCOM Com mand Fuels Officer and the Directorate of Accounting and Finance provide docum
16. fter completing the front of the log 5 How To Process Avfuel Documentation 5 1 For Aircraft Away From Home Station When an aircraft is away from its home or rotational station and will not return before the 6th calendar day of the following month the aircraft commander must report all non Air Force refueling data listed on AF Form 664 to the applicable station by mes sage or telephone 5 1 1 Report this data within 4 calendar days of the month following the purchase This data serves to enter Received Not Billed status into the Air Force fuels accounting system and to record the obligation of Air Force funds 5 1 2 When the aircraft returns to its home station turn in all fuel documents to the refueling doc ument control officer 5 2 Paying Invoices Promptly Process and pay commercial invoices promptly so vendors won t refuse to provide future credit service and to avoid penalties for late payments under the Prompt Pay ment Act 5 3 Refueling Document Control Officer RDCO Action Within 2 days of receiving the pur chase documents RDCO e Reviews the documents to ensure the purchases were for valid purposes e Validates the forms by completing the validating official s certification e Provides three copies of each validated refueling document to the Base Fuels Management Office BFMO for recording and payment e Ensures the documents are delivered to BFMO 5 4 BFMO Actions The BFMO of the base where the aircra
17. ification and billing data on AF Form 15 is that of the deployment command ICOs of the deployment command furnish billing data for crews to enter in the procurement documents 9 Authorized Purchasers Attachment 5 lists personnel who are authorized to make purchases and gives instructions on using the procurement forms 10 How To Make Payment 10 1 Required Documentation The DAO of the base where the vehicle boat or aircraft is assigned requires the original and two copies of validated AF Forms 15 for obligation and disburse ment 10 1 1 The ICO validates the original If the original is not available validate another copy 10 2 Paying Overseas Suppliers Make payment in US dollars directly to overseas suppliers unless such payment is restricted by other directives such as Foreign Clearance Guide or foreign govern ment regulations 10 2 1 Route US Treasury checks payable to foreign vendors to the vendor through the American Embassy or US Defense Attache Office USDAO located in the appropriate foreign country 10 2 2 If vendors laws or host country reguirements reguire in country payment of contractor invoices the USDAO or USAF Liaison Office USAFLO pays the invoices The overseas MAJ COM accounting and finance notifies the applicable USDAOs and USAFLOs of the exercise name location project officer and if possible names of vendors authorized to submit invoices 10 2 3 When USDAO or USAFLO pays the invoices the h
18. ilable after unscheduled landings due to in flight mechanical failure or weather diversion You may also purchase such services when your mission takes you into a location where such services are not otherwise available e Necessary messing billeting or ground transportation for military members in group travel status when the Air Mobility Command controlled aircraft transporting them is delayed enroute e Ramp taxi or bus from aircraft to terminal or flight operation 8 2 AF Form 15 as Emergency Work Order You may use AF Form 15 as an emergency work order following an overt attack on the Continental United States Attachment 3 gives procedures for this specialized use 8 3 Preparing AF Form 15 Before Purchases 8 3 1 When an aircraft will perform off station missions the ICO completes the accounting data on AF Form 15 see Attachment 7 8 3 1 1 The billing address on AF Form 15 is the same as the responsible DAO at the home station of the vehicle boat aircraft or maintenance teams 8 3 1 2 When another DAO supports the base use the supporting DAO billing address 8 3 1 3 If the ICO doesn t have enough time to complete the information on AF Form 15 before the mission departs the ICO provides the necessary information to the crews and shows them how they may obtain the data later 8 3 2 When aircraft vehicles boats or teams perform missions during a deployment or rotation under the control of another MAJCOM the ident
19. ing 3 1 3 Aircraft Commanders and Mission Planners e Plan missions to refuel at DoD locations where possible e Select refueling sources in the priorities listed in paragraph 2 8 when mission require ments dictate refueling at non DoD locations e Ensure that every departing aircraft carries a valid DD Form 1896 Jet Fuel Identaplate credit card e Ensure personnel have filled out AF Form 315 and AF Form 664 Aircraft Fuels Docu mentation Log completely accurately legibly and that they return the forms to the home station NOTE Record all refueling documents used for off station refueling on the AF Form 664 3 1 4 Refueling Document Control Officer e Briefs aircrews on the types of refueling support available for off station missions Provides AF Forms 315 and a copy of this instruction or an extract to crews whose mis sions may reguire them to purchase fuel on the open market or to use special fund cites Ensures each aircraft refueled away from home station carries a copy of AF Form 664 in the AFTO Form 781 AFORM Aircrew Mission Flight Data Document binder Processes Avfuel documentation according to paragraph 5 3 2 Ground Fuels Oils and Other Supplies and Services 3 2 1 MAJCOMs control the use of AF Form 15 United States Air Force Invoice and any other approved local procurement or purchase documents 3 2 2 NOTES Wing Commander or Equivalent Designates invoice control officers ICO
20. ion 18 Name of Purchaser 19 Grade 20 Squadron 21 Signature Enter applicable number and date of order which directed the aircraft to purchase location Enter the type of fuel or oil being purchased For example Jet A Oil Grade 1010 Check the appropriate block to indicate retention of the original of this invoice If the seller prepared a delivery ticket in addition to this form enter the ticket number Print your name Print your grade Print your organization Sign your payroll PRIOR TO DEPARTURE Ensure seller has completed blocks 2 12 13 14 15 22 23 and 24 when original is retained by the purchaser for prompt payment REVERIFY BLOCKS 1 3 4 5 6 7 8 9 10 11 17 18 19 20 and 21 before providing vendor with original and 2 copies when vendor retains original 13 Attachment 3 AVIATION ISSUES TO DND AND NON DND AIRCRAFT REFUELING TENDER SHEET CANADIAN FORCES BASE COMOX CERTIFIED POL ISSUED TO A U S MILITARY AIRCRAFT SPECIFY USAF US ARMY USN USMC B OTHER NATO AIRCRAFT SPECIFY COUNTRY AND SERVICE C NON DND AIRCRAFT OTHER THAN A OR B ABOVE SPECIFY D DND AIRCRAFT AIRCRAFT TYPE ins tse RS Gesie se TYPE O FBS dasse eis iese SERIAL NUMBER ees ss ee see see DATE ENTER GALLONS I ED COMMAND IF APPLICABLE AIRCRAFT HOME BASE ee PILOT S NAME PRINTED NORS SN RANK EG TOTAL GALLONS ISSUED Ee Se N ie TYPE OF AV
21. isting rules governing Air Force contracting A6 6 3 Put agreements in writing The agreement is the basis for paying contractor s invoices for work performed under war emergency work orders by accounting and finance office A6 7 Terminating Authority As soon as possible HQ AFMC CC restores the standard procedures for civilian contracting If possible negotiate all remaining work and any work started under a war emer gency work order under a contract End the authority and provisions of this attachment 18 Attachment 7 HOW TO COMPLETE AF FORM 15 UNITED STATES AIR FORCE INVOICE Item 2 Pay To 11 Articles Services 12 Quantity of Supplies 13 Unit of Measure 14 Unit Price 15 Total Price 22 Sellers Name 23 Signature 24 Date Item 1 Date 3 Purchased at 4 Send bill to 5 Organization 6 Home Station 7 Major Command 8 M D S or Vehicle ID Seller Entries Enter the name of the individual company or firm or the foreign govern ment to be reimbursed Include complete mailing address Enter description of services provided and type of materials or supplies sold such as repaired flat cleaned aircraft towed vehicle 50 lbs dry ice refilled 60 oxygen bottles Signed with regular signature by sellers representatives List quantity materials or supplies sold leave if applicable blank for ser vices purchased List unit of sale or measure for articles or materials sold Use litre imp
22. mber SELLER ENTRIES Enter company foreign government or activity to be paid for the fuel complete mailing address Enter quantity of product purchased Enter unit of measure For example Gallon Litre Imperial gallon etc Enter unit price For non US purchases include type of currency Enter total cost of the product purchased If tax is not included in the unit price enter tax in block provided Print name of individual making the sale Do not list company s name Signed with regular signature by sellers representatives Enter date of sale PURCHASER ENTRIES Enter date of refuel or defuel Enter airport airdrome facility Include city state country in this block Use International Civil Aviation Organization ICAO codes at foreign airports if available Enter complete mailing address of organization to be billed for the fuel Billing address should be sent to the Defense Accounting Office at the base where the aircraft is assigned Enter the wing squadron or other Air Force unit designation For exam ple 438 AW OCALC DOX etc Enter home station of purchaser May be different from Item 4 List MAJCOM of the organization listed in Block 5 For example AMC Enter mission design and series of aircraft For example COOSB Enter the eight digit aircraft serial number For example 83 000592 The first two digits are always the year 12 10 Orders 11 Type of Fuel Oil 17 Purchaser Certificat
23. ome station or other responsible DAO 10 2 3 1 Prepares SF 1034 Public Voucher for Purchases and Services Other Than Per sonal citing accounting and disbursing station numbers ADSN for purchased items and ser vices charged to the applicable appropriation 10 2 3 2 Records the obligation and sends the SF 1034 to the USDAO or USAFLO for pay ment 10 2 3 3 Authorizes the USDAO or USAFLO to make payment before receiving the SF 1034 if the host country requires payment sooner than the above procedures allow In such cases send a message to the USDAO or USAFLO giving fund citation and amount If the USDAO or USAFLO does not have the original invoice it should contact the vendor to obtain a copy The USDAO or USAFLO then sends the home station DAO a copy of the payment voucher 10 3 Special Cases 10 3 1 For states where you can t deduct vehicle fuel and oil taxes on AF Form 15 without SF Form 1094 US Tax Exemption Certificate route AF Form 15 through the base transportation office that prepares SF Form 1094 Attach the certificate to AF Form 15 and send it to the DAO for payment 10 3 2 If the local DAO cant process AF Form 15 for payment to the vendor the DAO requests guidance from the defense regional accounting office If the regional office cannot resolve the problem the regional office contacts DFAS DE ANBL 6760 Irvington Pl Denver CO 80279 8000 11 Forms Prescribed This instruction prescribes AF Form 15 United States
24. ort equipment and to perform a specific emergency task where delay would impair or retard the effective ness of the combat command A6 4 3 Make minor emergency purchases essential to e Make operable combat support equipment e Repair aircraft communication and navigation equipment e Repair aircraft structures required for one time flights A6 4 4 Reclaim rescue and perform related work required as an immediate combat measure or for security reasons A6 5 How To Process AF Form 15 When work is performed under authority of this attachment the contractor 17 e Immediately mails the original and two copies of AF Form 15 to HO AFMC PMM Wright Patterson AFB OH 45433 5000 e Keeps a file copy A6 5 1 The completed form must contain e Contractor s name address and telephone number e Name and identification of person requesting work e Description of aircraft or equipment on which work is to be performed including quantity e Brief description of work e Authorization date A6 6 Pricing Work A6 6 1 On receipt of AF Form 15 HQ AFMC CC assigns the war emergency work order to an AFMC contracting officer The contracting officer starts pricing negotiations as soon as possible with the contractor for all work The contractor should not delay work pending communication from or negotiation with the Air Force contracting officer A6 6 2 Pricing is negotiated according to the Federal Acquisition Regulation FAR and the ex
25. purchases you make obligate US Government funds Your signature as purchaser docu ments the receipt of the supplies and services Promptly turn in the purchase documents to your home station to avoid late payment penalties 1 3 US Air Force aircraft must refuel at DoD locations consistent with mission requirements and overall fuel conservation policies 2 Avfuel Sources 2 1 Other DoD Locations Refueling support is available at most airfields operated by US Army Navy and Marine Corps These sources charge the Air Force the standard DoD price for the product see paragraph 4 1 for procedures 2 2 Into Plane Contracts The Defense Logistics Agency s DLA Defense Fuel Supply Center DFSC negotiates into plane refueling contracts at many civil airports 2 2 1 Refueling normally is available 24 hours a day 7 days a week unless the contract specifies otherwise 2 2 2 The DFSC Avfuel and Avoil Into Plane Contract Listing distributed to all operations plan ning offices identifies into plane contract locations Send requests for extra copies of this listing to DFSC OID Cameron Station Alexandria VA 22304 6160 The DoD Flight Information Pub lications FLIP Enroute Supplements also identify locations with into plane contracts 2 3 US Air Force Canadian Forces POL Suspense Account Agreement This agreement allows reciprocal servicing of US Air Force and Canadian Forces CF aircraft at each others bases and at both DoD and CF
26. t defuels els aircraft dor s invoice and dor DD Form 1898 completes aircraft appropriate manually signs when re completes blocks on AF quired returns identaplate foreign Form 315 enters and copy of issue slip to military is complete vendors aircraft crew sue docu address on invoic ment es enters items 2 12 thru 15 22 and 24 on AF Form 664 10 RULE 1 2 3 4 5 6 D andaircraft determines that aircraft received or defueled the quantity verifies quanti enters AF Form command of fuel recorded on the issue slip keeps customer copy ty and enters 315 executed on er or desig and puts in AF Form 664 for return to home station information re vendor s form nee quired on the when the vendor back of the AF requires signa Form 315 pro ture on company vides 2 copies form verifies to vendor and quantity enters puts 4copiesin vendor s invoice AF Form 664 number in block to return to 17 of AF Form home station 315 puts invoice in AF Form 664 for return to home station 11 Attachment 2 HOW TO COMPLETE AF FORM 315 UNITED STATES AIR FORCE AVFUELS INVOICE Item 2 Pay To 12 Quantity 13 Unit of Measure 14 Unit Price 15 Total Price 22 Sellers Name 23 Signature 24 Date Item 1 Date 3 Purchased at 4 Send bill to 5 Organization 6 Home Station 7 Major Command 8 M D S 9 Tail Nu
27. use of not for Avfu for Avfuels where fuel or when vendors vendor s els and vendor services are not do not honor form only reguires use available from SF 149 of vendor s DoD resources form only C then purchaser provides SF 149 provides AF completes AF provides AF completes to vendor not Form 15 or Form 15 or Form 15 to AF Form 15 used for aviation AF Form 315 AF Form 315 vendor and fuel to vendor and cross ref cross refer erences ven ences vendor dor invoice or invoice on on both forms both forms D and vendor embosses data fills out AF makes up fills out AF makes up from SF 149 Form 15 or vendors in Form 15 per vendor s in prepares sales AF Form 315 voice guidelines on voice invoice gets per guidelines reverse of purchaser to on reverse of form sign receipt form E and purchaser verifies sale da gets legible signed copies from vendor verifies quantity pur chased is on form gets price and vendor s complete mailing ad dress returns copies to home station 16 Attachment 6 WAR EMERGENCY WORK ORDERS A6 1 Use of AF Form 15 This attachment extends the use of AF Form 15 as an emergency work order for recovery and repair of Air Force aircraft vehicles and support eguipment following an attack on the Continental United States A6 2 Emergency Conditions In the event of an attack against the United States by a foreign power communication lines and

AFI23-202

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