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Contents
1. 45 days before the event Floor manager Demonstrating powered up vehicles 45 days before the event Floor manager Presentations of saunas and stoves 45 days before the event Floor manager Copying of this document is prohibited under the Copyright Act without the permission of the Messukeskus We reserve the right to make changes 31 August 2011 Messukeskus P O Box 21 Messuaukio 1 FIN 00521 Helsinki Tel 358 40 450 3250 Internet www messukeskus com Ekopiste Ekostation Ecocentre K yt ss mik li kiinte ekopistett ei voida k ytt bruk ifall de ordin ra ekostationema ej kan anv ndas In use in case the original ecocentre is not available Vesipiste Vatten Water paikka vaihtelee platsen varierar location varies Etel inen sis nk ynti S dra ing ngen Southern entrance Pohjoinen sis nk ynti Norra ing ngen Northern entrance 6 It inen sis nk ynti stra ing ngen Eastern entrance tt Hotelli Kongressisiiven sis nk ynti Hotellet Kongres elns ing ng Hotel Congress Wing Entrance2. EUR 40 m for each additional square metre the maximum charge for additional advertising space and or extra high constructions is EUR 4 000 100 m EUR 4 000 At two storey stands structures higher than 500 cm from floor level are regarded as additional advertising space and or extra high constructions The Technical Coordinators of Messukeskus will estimate the cost of additional advertising space in advance according to the stand design supplied by the exhibitor and will revise the estimate during the fair if necessary Illustrations of stand designs are to be supplied to Messukeskus by December 1 at the latest Unless otherwise agreed in writing with the neighboring exhibitor extra high constructions should be placed at a distance of at least two 2 meters from the edge of the neighboring stand This does not apply to exhibition items Logos projected onto walls ceilings etc must remain within stand boundaries Exhibition Office The Exhibition office is located during construction time in the Upper gallery It is open during construction and the opening hours of the fair as follows Mon 12 Jan 10 00 15 00 Tue 13 Jan 10 00 16 00 Wed 14 Jan 9 00 18 00 Thu 15 Jan 8 00 19 00 Fri 16 Jan 9 30 18 00 Sat 17 Jan 9 30 18 00 Contact information of the Exhibition Office tel 358 40 450 3241 fax 358 9 7289 0015 When the Exhibitors Service is closed please contact the Floor Manager s office in the
3. 17 Stands must be ready for electrical installations on Wednesday 14 by noon The decoration time for the package stands ordered from Messukeskus is on Wednesday from 12 00 until 22 00 Cleaning of the stands will begin on last construction day at 22 00 pm Driving into the halls Passenger cars are not allowed in the halls Vans and trucks are permitted to drive into the halls to quickly unload the vehicle until Wednesday 14 January at 18 00 there are carts by the doors for transporting goods to the stands N B It is not allowed to park delivery trucks on Messukeskus parking lot during the opening days of the fair There is no night watch at the area Opening Hours Wed 14 Jan 8 00 19 00 Matka Worskhop Day Congress Center Thu 15 Jan 9 00 19 00 Professional day Fri 16 Jan 9 00 12 00 Professional time Fri 16 Jan 12 00 19 00 Sat 17 Jan 10 00 18 00 Sun 18 Jan 10 00 18 00 NB Electricity on the stands will be switched off every day 30 minutes after the fair closes Therefore place an order for 24 hour electricity service if you find it necessary for your appliances refrigerators computers etc More information concerning technical orders and stand construction contact our Technical Advisor Passes and Customer Cards Exhibitor passes will not be sent to addresses outside Finland You can pick up the badges from the Exhibition Office during construction time of the Fair The passes will be
4. equipment list contact information of company and designer loading and unloading schedule wishlist Rigging order cannot be confirmed before all documents have been sent to SVV Maximun rigging loads Hall Rigging loads Comments Hall 1 250 kg loadpoint Confined rigging possibilities by safety reasons implementations only with SVV truss and lights Maximum total rigging weight 500 kg Hall 2 100 kg loadpoint Maximum total rigging weight 400 kg with hoists Rigging to stationary rigging points Point transfer possible not exceeding 400kg maximum total weight Hall 3 100 kg loadpoint Maximum total rigging weight 400 kg with hoists Rigging to stationary rigging points Point transfer possible not exceeding 400kg maximum total weight Hall 4 250 kg loadpoint Hall 5 250 kg loadpoint Hali 6 250 kg loadpoint Hall 7 250 kg loadpoint At low point of hall between the pillars the rigging is possible only to stationary rigging points Instructions for rigging design Things to Constructions standing on the floor must not be supported from the ceiling or from rigged structures If support is needed from the ceiling the whole structure must be rigged Safety wire is needed if the hoist in use does not allow slinging the load over people The hoists and hoist equipment in use must fulfill Finnish and EU standards and safety norms Ifthe rigging points are close to
5. mails quite convenient Outgoing mail server smtp kolumbus fi However it is wise to subscribe to a fixed Internet connection from service provider Suomen VideoViestint SVV to ensure the running of functions which are important to the successful conclusion of your exhibition participation Check prices and subscribe via www fairnet fi You can also purchase a username and password at the Exhibition Office The Messukeskus network works on 2 4 GHz and 5 GHz WLAN bandwidths 802 11a g n A network called Congress is available in the Congress facilities The network is available to all visitors and works on 2 4 GHz and 5 GHz bandwidths 802 11a b g A free network called FreelnternetAccess is available in the area near the south entrance The range of the network includes the entire south entrance area including the Sports bar and Fazer cafe restaurants The network works on 2 4 GHz and 5 GHz WLAN bandwidths 802 11a g n To ensure the successful operation of important trade fair functions such as cash registers and any computers meant for your exhibition stand s visitors please remember to order a broadband Internet connection from Suomen Video Viestinta SVV For more information on prices and orders please see www fairnet fi The price of the wired Internet connection also includes technical support in the event of problems Please note that the wired network connections to the exhibition stands are drawn primarily through the floor dr
6. on stand construction and technics Goods arriving Packages are delivered to Helsingin Messukeskus Maintenance door 6 12 Niemi Messupalvelut Somistusvarasto Puh 09 5420 5461 Messuaukio 1 00520 HELSINKI All packages must include the following information recipient Niemi Messupalvelut Somistusvarasto Name of the event Exhibitor s name Stand number Phone number of the contact person After the event banners and other suspended items are taken down and handed to the customer during the dismantling hours if possible All goods must be signed for After the dismantling hours the Niemi Services Ltd will store the goods for one week without an extra charge After that the goods are returned to the customer as agreed by both parties Storage services after one week are subject to an extra charge For more information concerning technical services and stand construction please contact our Technical Advisors Heavy fastening Truss fastening and over 15 kg heavy suspending should be ordered from Suomen Videoviestinta more information from the Fairnet and svv amp messukeskus com Please send an installation picture with your order to technical coorniator and to SVV by e mail to svv myynti messukeskus com at latest 30 days before the event Rigging order must include measured illustration of stand implementation including total weight quantity of rigging points maximum load rigging height rigging illustration and or
7. send from week 49 onwards if you have address in Finland and the space rental has been settled You can still obtain additional passes and cards at the Exhibition Office during stand construction and the fair NB Passes are personal and are to be worn at Messukeskus Centre at all times Stand Maintenance Maintenance hours during the fair are in the mornings before the fair opens for the public Thu Fri 15 16 Jan 7 00 9 00 Sat Sun 171 18 Jan 8 00 10 00 Maintenance doors are 6 12 6 6 7 5 and 7 17 During opening hours goods can only be delivered via public entrances Water Exhibitors can get fresh water from all water faucets e g for cleaning Faucets cannot be used for washing painting supplies Hall 1 The faucet is situated at the Lower Gallery behind the stairs Hall 2 Near the toilets Hall 3 in the lower Gallery outside door 3 1 Hall 4 Near the toilets Hall 5 Next to the door 5 1 Hall 6 The faucets are located below Caf Balcony and underneath Southern Entrance stairs Hall 7 The end of the hall Water faucets in use are marked to the map below Stand Dismantling Sun 18 Jan 18 00 22 00 Mon 19 Jan 7 00 18 00 Doors 6 12 6 6 7 5 and 7 17 are open for dismantling NB Dismantling may not begin until after the fair closes Electricity on the stands will be switched off half an hour after the fair closes Therefore contact our electrician on duty tel 358 40 450 3175 beforehand
8. sufficient exit routes to the aisles The number of exits depends on the size of the stand e upto 20 m one 900 mm exit route e from 20 m2 to 50 m two separate 900 mm exit routes e from 50 m to 100 m2 one 900 mm exit route and one separate 1 200 mm exit route e from 100 m to 200 m two separate 1 200 mm exit routes e from 200 m2 the number of exit routes will be determined case specifically Instructions concerning exit routes for two storey stands The distance to the nearest exit route stairway on the second storey must not exceed 20 metres The number of exits depends on the size of the second storey e upto 20 m one at least 900 mm exit route e from 20 rd to 50 m2 one 1 200 mm exit route or two 900 mm exit routes e from 50 m2 to 100 m2 one 1 200 mm exit route and one 900 mm exit route e from 100 m2 the number of exit routes will be determined case specifically Circular stairs are possible if a stand has more than one exit route There must be at least one direct exit route however Building Code of Finland F2 2 All exit routes must be marked with proper signs by the builder 6 Hot work Hot work is work involving sparks or the use of a flame or high heat which can cause a fire This includes among other things e gas and spot welding e flame and spot cutting e metal cutting and grinding e the use of a gas burner or a hot air blower Persons doing hot work during construction and dismantling hours must have
9. upper Gallery tel 358 40 450 3253 Other services Forklift and lifting services should be ordered in advance The service at Messukeskus are handled by Niemi Expo Logistics tel Tel 358 9 5420 5461 fax Fax 358 9 5420 5462 expo niemi fi According to the safety regulations of the fire authorities it is forbidden to store goods in the empty spaces between the stands Please contact the forwarding agent if you need storage space The official forwarding agent is Niemi Expo Logistics tel 358 0 9 5420 5461 fax 358 0 9 5420 5462 expo Oniemi fi Cleaning for your stand You can order cleaning services for your stand from SOL through FairNet webservice More information about the cleaning please contact SOL tel 358 40 753 75 87 or sol messukeskus com Lockers for smaller goods are located in the Glass Gallery The price is 2 per opening Security Services are offered by Securitas Oy tel 358 40 196 2711 Delivering goods to the stands The delivery address to Messukeskus is Messukeskus Name of the event Name of the exhibitor stand number telephonenumber of the contact person Messuaukio 1 FIN 00520 Helsinki FINLAND Delivering is possible only during the official constructing hours Please ensure that a representative of your company is present at the stand Shipments arriving in the Messukeskus must be addressed directly to the stand or to a forwarder The shipment should always have an appointed receiver
10. who inspects the quality and quantity of the shipment and takes responsibility for the shipment Personnel at Messukeskus cannot sign for goods on your behalf If no one is available to sign for goods they may be taken back to the delivery centre or left unattended at your stand If the exhibitor receives a package via post during the construction period and the representative of the company is not present the package will be brought to the post office which is near by the Fair Centre K Market Pasaati address Asemap llik nkatu 3 The exhibitor can collect the packet from there If the exhibitor is not there to take care of the shipment the exhibitor can address the shipment to Niemi Expo Logistics who will receive the shipment inspect the condition of the shipment and send the notice of arrival store the goods if necessary and deliver them to the stand as agreed Addressing the shipment to Niemi Exhibition Logistics ensures timely delivery of goods to stand Shipments sent directly to the stand can only be delivered during official construction time As the official partner of Messukeskus Niemi Expo Logistics is the only representative who can receive a shipment outside the exhibition building time The address in this case is Niemi Expo Logistics Messukeskus Name of the event Exhibitor s name stand number Messuaukio 1 FI 00520 HELSINKI FINLAND Further information Niemi Expo Logistics tel 358 0 9 5420 5461 fax 358
11. 0 9 5420 5462 expo niemi fi Forwarding services You can also order forwarding services from the forwarding company at Messukeskus which takes care of dispatching and signing for goods The address in this case is Niemi Expo Logistics Messukeskus Name of the event Exhibitor s name stand number Messuaukio 1 FI 00520 HELSINKI FINLAND The official forwarding agent is Niemi Expo Logistics tel 358 0 9 5420 5461 fax 358 0 9 5420 5462 expo niemi fi Exhibitor s Lounge The Exhibitors Lounge is a place where your staff can relax during the busy fair days Daily newspapers coffee and other refreshments are available Welcome N B The lounge is for exhibitors only door code 0102 Exhibitor s Restaurant The restaurant next to Exhibitors Lounge guided from the Southern entrance is reserved for the exhibitors during the exhibition For lunch and snack coupons please contact Fazer Restaurants fazer sales messukeskus com tel 358 40 450 3252 358 50 357 7602 Wavelan and broadband Internet connection A wireless network called Messukeskus is available for exhibitors to use in the halls of the Exhibit amp Convention Centre The connection is accessed using a username and password which are entered on the login page in your internet browser Username f4ce Password 2f4ce The network can be access with a WLAN compatible computer or mobile phone and among other things it makes checking your personal e
12. Dear Exhibitor We would like to remind you of a couple of things concerning the fair Reading through this letter will help you in your last minute preparations for the fair For further information on schedule and the services of Messukeskus during construction and dismantling please visit Fairnet Exhibitor Service www fairnet fi Please note that the deadline for technical orders is December 1 Please forward this bulletin also to your constructors Content Stand C nStr CtiONe aaa 2 Opening eae 2 Passes and Customer Cards rrua 2 Stand RA Ella EAK 3 Stand Dismantling sura 3 Matters concerning construction of the stands rrara 4 Susp nded Har 4 dA zialek aa EU KA 6 Additional advertising space rss 6 EXhIDItION OMICOsa EEE 7 Ote dU aN 7 Delivering godds to the stands AAO 7 Forwarding Services aaa 8 Exhibitors BaT 9 Exhibitor siREStAULANE ssenarinin E ea va maana ana ves ra Teran 9 Wavelan and broadband Internet connection rra 9 Radio degaia 10 Money Etara Aaaa 10 Messukeskus care for the environment rra 10 alza daidi dala 11 Stand construction and safety at MeggukggkUS sa 13 Hall 1 Caravan Hall 3 Caravan Hall 6 MATKA Nordic Travel Fair Hall 7 MATKA Nordic Travel Fair Stand Construction Each stand must have its own walls Exhibitiors may not fasten anything to the hall pillars or other fixed structures in the hall Mon Wed 12 14 Jan 7 00 22 00 Doors in use during construction are 6 12 6 6 7 5and 7
13. a HOT WORK CARD as well as a written HOT WORK PERMIT issued by the floor manager s office Persons doing hot work or demonstrations during the fair s opening hours do not need to have a hot work card but facilities must meet the requirements set for a PERMANENT HOT WORK PLACE Fire water and sparks must not be allowed to reach other exhibition areas or the aisles Gas welding equipment and liquid gas equipment must be equipped with safety devices according to regulations Written notifications concerning hot work and demonstrations as well as fire extinguishing equipment must be made to the floor manager s office at least 45 days before the event Additional information Federation of Finnish Insurance Companies Safety guidelines for hot work 01 2002 Helsinki Fire and Rescue Department fire inspectors tel 358 9 310 1651 7 Pyrotechnics and demonstrations using fire Demonstrations using fire include among other things e torch demonstrations e fire eating demonstrations e theuseofanakedflame Pyrotechnical eguipment includes among other things e fireworks e theatre effects e distressrockets e flares e emergency torches and smoke devices that develop fire or heat when used Packages of pyrotechnical eguipment on display in public facilities must be empty and this must be clearly indicated on packages Packages must be placed in display cases especially after ready to use packages have been emptied in which case small amo
14. ains They are drawn while the exhibition center is constructing the exhibition and the floor drains are still accessible As the construction of the exhibition stands progresses the access to the floor drains may become blocked which may inhibit the drawing of network connections As a result connections ordered at the last minute cannot be guaranteed but must instead be evaluated on a case by case basis When ordered well in advance connections can also be hidden in the stand s floor structures or other convenient locations Radio frequency If you are planning to use equipment using radio frequencies such as wireless microphones or games like Nintendo Wii please let us know about it on advance in order to avoid static Contact Suomen Videoviestint svv messukeskus com or tel 358 50 450 3258 Money Exchange Please note that there is neither money exchange nor currency exchange available in the Fair Centre We recommend that you reserve change for your cash register in advance Messukeskus care for the environment According to the environmental legislation the exhibitors are responsible for sorting waste produced by their actions The exhibitor is also responsible for delivering the waste to its rightful place Messukeskus is then responsible for recycling the waste in the best possible way At Messukeskus we recycle white paper coloured paper cardboard organic waste wood glass plastic metal and mixed waste Also carp
15. aterials do not have certificates they must be fire protected If the material used in a decoration has been fire protected elsewhere there must be records of its protection and the fabric must have a tag for identification This includes fabrics used in interior decoration for example The Technical Research Centre of Finland issues statements concerning materials that do not have a certificate A report on the fire classifications of interior decorations must be submitted to the floor manager for approval no less than 45 days before the event 2 Stand canopies Messukeskus has an automatic sprinkler system which places restrictions on stand coverings Stand canopies or other large coverings must not endanger the functioning of the automatic sprinkler system Fire classified gauze fabric or fire retardant grating meets requirements Gratings must form a regular pattern on the covered surface Tents do not meet requirements applying to gauze coverings Information concerning other types of covering must be submitted to the technical adviser in Messukeskus for approval no later than 45 days before the event The need for fire extinguishing equipment or smoke alarms will be determined by the floor manager Fire extinguishers must be at least class 27A 144B 3 Construction of two storey stands A two storey stand may be built on the following conditions e Structural drawings and strength calculations must be supplied to the tech
16. can be left flat unrolled on the stand No products brochures furniture etc can be left on the stand after the fair is closed The removal of the unnecessary items can be ordered from the cleaning services if needed For removing large items to the trash the exhibitor can order a larger waste disposal unit from the cleaning service provider d Hazardous waste can never be left on the stand Cleaning services also provide a service for removing hazardous waste Waste management and cleaning during the fair During the event the exhibitor can 1 deliver the waste to the Ecocentres 2 order cleaning services and the emptying of the waste bins on their stand When the event closes the exhibitor can clean the stand and deliver waste to the Ecocentres 4 order cleaning services that include the emptying of the waste bins Cleaning services can be ordered through the online exhibitor service www fairnet fi LA No waste can be placed on the corridors for safety reasons The waste bins on the corridors are not for the exhibitors The exhibitor is responsible for the cleanness of the stand and the disposal of the waste d Hazardous waste can never be left on the stand Cleaning services also provide a service for removing hazardous waste Contact persons Technical Coordinator MATKA Mr Mika Olasmaa tel 358 50 376 0832 Technical coordinator MATKA and Caravan Ms Nina Nyk nen tel 358 50 387 0047 Customer ser
17. contacted concerning the use or presentation of high power laser equipment which is in safety class 3B and has an output power of over SMW Additional information Radiation and Nuclear Safety Authority Finland tel 358 9 759 881 17 Lobbies and galleries The planning of advertising spots and other spaces in lobbies and galleries must observe the separate instructions pertaining to them You should consult the technical adviser when designing activities or stands If a motor vehicle is on display the battery must be disconnected or the power must be turned off at the main switch 18 Other matters to keep in mind e chairs installed for spectators must be attached to one another e if food is prepared it is important to protect the public from coming in contact with hot surfaces The minimum safety equipment requirement for food preparation is a fire blanket or in special cases a fire extinguisher of at least class 27A 144BC Requirements set by the Environment Centre must also be met e lamps and advertising lights that produce heat must be installed so that people or flammable materials will not be harmed by them Lamps must be attached firmly in place e Saunas and sauna stoves can be on display with the power connected provided the following conditions are met When the sauna is turned on a guard must be constantly on duty After the power has been turned off the guard must remain on duty for one hour Brochu
18. does not come in contact with them 9 Liquid gases Fire and rescue legislation places restrictions on the use of liquid gas indoors The following should be taken into account in planning e Permission to use liquid gas must be requested from the floor manager at least 45 days before the exhibition e Quantities are limited according to fire section hall or room so early requests facilitate approval e The size of gas bottles is 5 kg e Bottles must be installed so that they allow for proper ventilation of the space in question e Spare or empty bottles may not be stored indoors e Liquid gas equipment and pipes must conform to regulations and their condition must be checked in advance e The minimum safety equipment requirement is a fire blanket and a class 27A 144BC fire extinguisher Requests must indicate e the location plan e the amount of liquid gas to be used e safety equipment e the person in charge of use 10 Other flammable liquids and gases hazardous substances and heaters The abovementioned materials may only be kept in fair and exhibition facilities with special permission Heaters using paraffin kerosene petrol gasoline diesel oil or gas must be suitable for indoor use The type of fuel must be visibly marked Equipment using fuel must be placed on an overflow container Permission must also be obtained to use and store pressure vessels containing non flammable gases for example gases used to inflat
19. e balloons Gas bottles must be attached to something so as to keep them from falling Empty gas bottles must be clearly marked as such Only factory empty gas bottles can be marked in this way A notification concerning the use and storage of the above materials must be submitted to the floor manager s office at least 45 days before the exhibition On the basis of the notification the floor manager will evaluate the need to obtain a permit from the Helsinki Fire and Rescue Department Please consult regulations on hazardous substances as well 11 Motor vehicles Motor vehicles transport equipment and work equipment hereinafter equipment on display in the exhibition or conference area must have the power turned off at the main switch or have the battery disconnected The power can be turned on however on the following conditions e Power must be turned on to demonstrate equipment e Awritten notification concerning the need to demonstrate equipment and the quantity of equipment must be made to the floor manager s office at least 45 days before the event e Equipment is new and unused e Keys are kept out of the public s reach e Fire extinguishers at least class 27A 144B C powder or at least class 21A 144B foam or fluid must be located in the demonstration space as follows 1 3 pieces of equipment 1 extinguisher 4 7 pieces of equipment 2 extinguishers 8 10 pieces of equipment 3 extinguishers over 10 pieces of e
20. each other and or the point loads are close to maximum the point loads will be restricted according to square weights max square weights must be checked according to departments More information on heavy ceiling loads from SVV tel 358 40 450 3258 note in Hall 7 There are certain things you need to take into account when planning the construction of a stand in Hall 7 Electricity for stands is supplied through floor outlets only In exceptional cases sockets can be dropped from the ceiling at the point where the roof trusses are located If you require such a connection please request a quote from the Technical Coordinator Ceiling spotlights cannot be installed in Hall 7 All suspensions in Hall 7 are installed using electrical hoists and are carried out by SVV Please place an order for these with Messukeskus and provide it with the installation drawings at least 45 days before the event If you wish to place additional orders or make changes after this date please confirm with SVV that this is possible Additional advertising space Additional advertising space at the MATKA Nordic Travel Fair is subject to surcharge structures and decorations higher than 250 cm Additional advertising space extra high constructions All constructions higher than 250 cm are considered to be additional advertising space and are subject to the following charges minimum charge EUR 400 for up to 10 m of additional advertising space
21. emonstrations using fire Candles Liquid gases Other flammable liquids and gases hazardous substances and heaters Motor vehicles Occupational safety Machinery operation presentations Heavy exhibition items Electrical safety issues Laser equipment Lobbies and galleries Other matters to keep in mind Schedule for advance notifications 1 Building materials and decorations e Carpets must have low ignitability class L Dfl s1 e Building materials must meet the requirements for public premises e The use of EPS insulation e g styrofoam as a building material in areas where people assemble is possible These materials must always be fire retardant class S A certificate verifying the quality of the material and a fire retardant test certificate must be delivered to the office of the floor manager e Fabrics used for covering upholstery and decoration should preferably be fire retardant class SL 2 B s1 dO Otherwise they must be fire protected e If pyrotechnics are used or hot work is done materials must be class SL 1 in the immediate vicinity This will be evaluated on a case by case basis e Exceptional building materials and props such as cardboard paperboard and bales of hay that do not meet the requirements of SL 2 B s1 d0 must be fire protected on site e Reliable proof of fire protection must be presented Materials must have fire classification certificates If decorations or other m
22. ets used on the stands are sorted The ECOCENTRES are the right place for waste produced on the stands See the enclosed map for the location of the Ecocentres During the construction and dismantling hours the Environmental Supervisor is at your service He gives advice and is there to answer your guestions about the waste management More information about the waste management and environmental policies can also be obtained from the Hall Manager s office the doormen and the team responsible for organizing the event in question Waste management during construction and dismantling During the construction and dismantling hours the exhibitors have the opportunity to choose from these three options 1 deliver waste to the Ecocentres and sort them 2 sort and collect all waste on the stand and the cleaning personnel will then take trash away 3 order suitable waste bins free of charge and sort the waste on the stand and the cleaning personnel will then take the bins away No waste is to be placed on the corridors for safety reasons d The waste bins in the corridors are not for the exhibitors According to the fire department s orders all wood processing machinery needs to have a container for the sawdust After the fair the carpets can be left on the stand but they need to be rolled up together and the scotch tape needs to be removed Also the scotch tape on the floor needs to be removed Carpets ordered from Messukeskus
23. if you find it necessary to have electricity on your stand after this Driving in the halls is permitted after the carpets have been removed from the passageways In order to avoid theft please take with you all easily removable objects from your stand right after the fair closes Matters concerning construction of the stands Orders for Technical Services The deadline for technical orders is 1 of December Orders and alterations arriving later than 15 of December will be subject to a 50 surcharge You can place your orders via FairNet service www fairnet fi During the construction time the order will be done at the Exhibition Office or by email to messutoimisto messukeskus com Please notice that we don t take orders by phone Our Fair Services and Prices catalogue can be found at www messukeskus com catalogue Suspended items Suspensions are to be ordered in advance Please send an installation picture with your order place and height of suspension to technical coordinator and to SVV by e mail to svv myynti messukeskus com at latest 30 days before the event NB At Hall 1 suspending is not possible Light items that are to be suspended such as banners must be delivered to door 6 12 by 12 January The consignee is Helsingin Messukeskus Construction Door 6 12 Valvomo Please mark the package as follows Recipient Name of the event Exhibitor Stand number Technical advisor will provide additional information
24. load requirements as well as requirements concerning railings can be obtained from the National Building Code of Finland 4 Special structures and programme areas Special structures include for example e Climbing frames e Platform areas e Raised floors 12 cm or more Testing areas These areas have been set aside for customers who wish to test products either independently or under instruction e test driving various vehicles e testing sporting gear and other equipment golf rollerblading etc e testing work machines or equipment Information concerning special structures must be submitted to the technical adviser at least 45 days before the start of construction Structures must be built according to the National Building Code of Finland and they must be safe for users The submitted notification must disclose at least the following e general arrangement of the area limits and access routes e planned measures for ensuring safety e contact persons and their contact details Vehicles used in presentations or offered to the audience for testing must have valid motor insurance 5 Exit routes Exit routes from the halls must be planned according to the following principles e Hall aisles must be well defined and sufficiently wide in the vicinity of the exit doors e f only part of a hall is used exit routes through empty areas must be planned e Aisles must be at least 2 000 mm wide between stands One storey stands must have
25. nical adviser in Messukeskus at least 45 days before the event e Messukeskus will give its opinion concerning stand construction but the builder is responsible for the safety of the structure and building work as well as for work supervision e The headroom of the ground floor to the upper storey must be no more than 2 500 mm and no less than 2 200 mm e The number of persons in the upper storey is limited to a maximum of 60 at any time with a minimum of 1 m per person e Ifthe upper storey is larger than 99 m or if necessitated by other special reasons fire load etc the stand must have sprinklers or the exhibitor must arrange a fireguard outside the exhibition s opening hours The guard s minimum competence requirement is participation in volunteer fire department activities or other suitable training e The railings on the upper floor and on stairways must be 1 100 mm from the floor level to the upper edge of the handrail The gap between railing structures on the upper floor must be no more than 100 mm both horizontally and vertically The railing must not have horizontal structures that allow climbing Intermediate railings must be constructed so that the distance between railings or between railings and the floor does not exceed 500 mm e A two storey stand must have at least one class 27A 144B fire extinguisher both upstairs and downstairs Smoke alarms must also be installed in each section Additional information on dimension and
26. period of the fair 13 Machinery operation demonstrations If a demonstration requires hot work please see section 6 All demonstrations must be performed in a manner that does not endanger bystanders Objects presenting a risk of crushing or cutting must be equipped with fixed protectors so that someone standing near the demonstration area cannot touch the object with their hands or feet for example Alternatively the demonstration area can be equipped with a fence at least 2 m high for example wire netting provided that the work does not involve flying matter or sparks Additional information Occupational Safety and Health Inspectorate of Uusimaa tel 358 9 774 711 14 Heavy exhibition items If the load caused by an exhibition item in halls 1 2 3 6 and 7 exceeds 10 kN m 1 000 kg m or 7 kN m 700 kg m in halls 4 or 5 their placing is always subject to separate agreement with the Real Estate Manager 15 Electrical safety issues Electrical installations performed at exhibitions must conform to the requirements of standard SFS 6000 7 711 EXHIBITIONS PRESENTATIONS AND EXHIBITION SECTIONS Standards can be purchased from the Finnish Standards Association SFS www sfs fi e If builders use their own construction site electricity distribution devices or comparable equipment they must ensure that all 32A and smaller power points are equipped with a 30mA residual current device e Items placed into exhibition sections m
27. quipment determined case specifically Permission to keep the power turned on for used or self built equipment can only be granted by the rescue authority Equipment on display in the lobbies or gallery facilities must always have the power turned off The organizer of the event will monitor compliance with regulations If regulations are not complied with equipment can be removed from the premises at the owner s expense 12 Occupational safety Messukeskus requires that stand constructors observe safe working practices as well as utilise ladders and scaffoldings of a type determined under Government Decree 205 2009 on the Safety of Construction Work The operators of work machinery and equipment must use the personal protective gear determined in the equipment item s user manual Forklift and personal lifting device operators must have a written use authorisation issued by their employers Before issuing authorisation the employer must verify that the operator has the skills and abilities required for the appropriate operation of the equipment item in question Employees must always use fall preventing protective gear when stationed in the personnel basket of telescopic and articulated boom lifting devices Use is recommended in the case of scissor lifts For further information please contact Occupational Health and Safety Manager Jari Hallamaa tel 358 50 387 0060 or the floor manager s office during the construction dismantling
28. res or flammable materials must not be placed inside the sauna or near the stove Demonstrations must be supervised and the necessary railings must be installed to prevent contact with hot surfaces Notification of sauna stoves and equipment must be submitted to the floor manager for approval at least 45 days before the event The notification must show the sauna floor plan and the location of the stove 19 Schedule for advance notifications Subject Deadline Recipient of notification Fire classification of decorations fabrics and advertising banners 45 days before the event Floor manager Stand canopies 45 days before the event Technical adviser Two storey stands 45 days before the event Technical adviser Special structures and programme areas 45 days before the event Technical adviser Exit routes in 200 square metre sections 45 days before the event Floor manager Hot work 45 days before the event Floor manager Pyrotechnics and demonstrations using fire 45 days before the event Floor manager Liquid gas use 45 days before the event Floor manager Flammable liquids and gases 45 days before the event Floor manager Non flammable gases and pressure containers 45 days before the event Floor manager Hazardous substances chemicals 45 days before the event Floor manager Heating equipment use demonstrations
29. unts of substances may remain in the package We recommend that exhibitors use new and empty factory supplied packages The actual use of pyrotechnical eguipment in public facilities always reguires advance notification to fire and rescue authorities as well as to the manager of the facility This must disclose at least e anindividualised list of the eguipment and effects to be used e theclass type and number of effects e safe distances for effects e theplanned location of effects e the effect construction timetable e use date and situation e report of fire extinguishing equipment and fire guarding preparations e the person in charge who must have a charger s work permit e amention of approval from the owner of the facility e aninspection time agreed with the fire inspector e during the inspection equipment must be presented in the authentic use environment e decorations and props must meet class SL 1 requirements The abovementioned information must be submitted to the floor manager for approval by no later than 45 days before the event Permission to use the property for such purposes will be granted on the basis of received reports but final approval can only be granted in conjunction with the fire inspection 8 Candles Only safety candles may be used in exhibition facilities The covering of a safety candle is made of a non flammable material and the fuel is mineral oil Safety candles must be placed so that the public
30. ust have plug equipped cords e Only grounded extension cords equipped with plugs and extension sockets may be used in exhibition sections e Builders may not themselves perform any connection wiring work at Messukeskus when necessary a connection wiring service can be procured against separate payment e Aseparate fee will be levied if Messukeskushas to perform an electrical wiring inspection at an exhibition section e Halogen lighting heaters and other equipment that generate a lot of heat may not be installed without appropriate protective measures which prevent scalding and protect against the spread of fire 16 Laser equipment Radiation and Nuclear Safety Authority Finland issues guidelines and monitors the use of laser equipment at public occasions Radiation and Nuclear Safety Authority Finland does not conduct on site inspections of low power laser equipment under 5 mW used at public occasions These must however e be used in a professional manner e inthe case of battery operated or electrical equipment voltage under 50V be approved by the Department for Occupational Safety and Health at the Ministry of Social Affairs and Health e inthe case of other equipment be approved by an EU or EEA country e have the required warnings and type and approval marks e have the required installation warning and operating instructions in Finnish and if necessary in Swedish Radiation and Nuclear Safety Authority Finland must always be
31. vice tel 358 40 450 3250 firsthame lastnhame messukeskus com For latest information on program and exhibitors visit www matkamessut fi Messukeskus is at your service Welcome to the Exhibition Stand construction and safety at Messukeskus The event organiser is responsible for the general safety of the event and for ensuring that guidelines are observed Exhibitors are responsible for the safety of their stands with respect both to structures and exhibited items Stand builders are responsible for the safety of the stands they build this applies to both property damage and personal injury These guidelines must be passed on to designers and builders Information is based on the National Building Code of Finland as well as fire and rescue legislation These guidelines cover only the key requirements included in the pertinent regulations Contact persons at Messukeskus Floor managers tel 358 40 450 3253 hallimestari messukeskus com Technical Coordinators tel 358 40 450 3250 Hall Service Manager Pertti M r tel 358 40 450 3250 Technical Director Mika Vakkilainen tel 358 40 450 3250 Real Estate Director Patrik Kuhlman 358 40 450 3250 Co 0 0 J O U b W N b pH ba ba p p ba p ba ba bo JO 0 4 O U b W N ba O ntents Building materials and decorations Stand canopies Construction of two storey stands Special structures and programme areas Exit routes Hot work Pyrotechnics and d
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