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Retailman Pos User Manual

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1. Details S DayStarts Counted CASH 150 00 1025 50 CHECK Barter Card Oo 000 Store Credit OA ml o Screen F2 Print F3 File Close Esc Date Enter today s date Station Number The default station number is 1 however if you have a multi user license you need to enter each station number and amounts separately Day Start Enter the amounts at the start of each day by counting the money in the till for that station Counted You have to enter the amounts at the end of the trading day for each station then once done you can then run POS report 2 to list the correct amounts Retail Man System Main Menu 24 Reports Menu CO KONAA POS Reports 2 1 Summary Income Report Point of Sale gt E 2 Daily Sales Report Start End of Day i Y 3 Staff Sales Report Close Esc 4 Groups Sales Report Retail Man allows you to generate a wide variety of reports to allow you to control the business All reports can be sent to screen printer or file according to what you select after filling out the fields on each report request screen For reports sent to the screen you use the Page Up and Page Down keys to navigate through the reports To search quickly hit the F key to obtain a window where you can type in the text to search for Retail Man Main Menu 25 Summary Income Report Description This report displays the sales summary by payment type for a given period POS Summary
2. Group amp Part Number Group amp Details Stock Take Report Description Also called the Stock Cost Report Lists the current stock quantities and prices Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Code Enter a group code to report on Leave this field blank for all groups Sort Order Select from the dropdown list o Part Number o Item Details o Group amp Part Number o Group amp Details Stock Value Report Description Displays the actual current stock take You can display the stock take for either a specified group or all groups Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Code Enter a group code to report on Leave this field blank for all groups Sort Order Select from the dropdown list Group amp Part Number Group amp Details Retail Man System Stock Reports 65 Items History Description History of sales and purchases of a specified range of items over a specified time span Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Code Enter a group code to report on Leave this field blank for all groups From Date Start date for the report To Date End date for the report Retail Man System Purchase Menu 66 Purchase Menu Use the purchase menu to enter suppliers details purch
3. Accounting Reports All accounting reports can be sent to screen printer or file according to what you select after filling out the fields on each report request screen NOTE In the list of reports following many of the report request screens have relatively few fields and follow a repetitive pattern For this reason some of the screen shots have been omitted The accounting reports are used to keep track of the accounting position of the business List Of Accounts Description Chart of accounts Vy Cancel Report request screen fields Show Account Codes Check this box if you want the report to include this information Retail Man System Accounting Reports 88 Daily Entries Report Description Listing of detailed daily entries over a specified time span for one or all transaction types Transaction Type AID 22 03 2003 IBA 22 03 2003 Report request screen fields Transaction type Select from the dropdown list or leave blank for all types of transaction From Date Start date for the report To Date End date for the report Daily Balances Report Description List of debit and credit daily balances of posting accounts Report request screen fields From Account Starting account code for the report To Account Ending account code for the report Leave this field blank for only one account From Date Start date for the report To Date End date for the report Retail Man System Accounting
4. Back up Why should Retail Man System FAQ How to 130 FAQ How To How to enable password protection To enable password protection you have to supply the MASTER user with a password to do that go to MAINTENANCE gt USERS SETTINGS then highlight the MASTER USER the first user on the list and click the SECURITY Button then in the password field you have to enter the password make sure not to forget it and then save Next time you restart the system you will be prompted for a password you can create and more users in the same screen and supply them each with a password you can also allocate the access level for each user on a menu option bases see below Please note that the first two users will have access to the full system regardless of their access levels How to disable password protection To disable the password protection you must blank out the MASTER USER password To do that go to MAINTENANCE gt USERS SETTINGS then highlight the first user and click the SECURITY button blank the password field then save from then on when you start the system it will go to the main menu without asking for password How to disable some menu items to other users To disable some menu items or their access level go to MAINTENANCE gt USERS SETTINGS scroll down to the required user then click the SECURITY Button this will show the screen with the user details and the access levels for each menu item go through all the tab
5. Enter the client s code and hit Enter If the code you entered is not found the system will display the Clients List and you can scroll up or down and choose the one you want If you cannot remember the client code enter the client name or part of the name and hit Enter Use the TAB to quickly move to the grid Terms Enter the invoice terms such as COD 7 14 90 days etc Invoice line items columns Part No Enter the item part number If you enter only a part of the code the system will display the Stock List where you can choose an item by pressing Enter on the one you want To enter a non stock item Enter an asterisk in the code field To enter text tab to the item details and type it in Details If you entered a valid code this field will be filled automatically If you entered a the system allows you to type in the item description yourself Quantity Enter the quantity being sold B Order If the required quantity is more than you have in stock the system allows you to enter a back order if you have the backorder option enabled To enable this option select Maintenance then System Setup then select the Sales tab and check Force Backorder Amount This field is filled automatically as part of the item details However you can overtype this If you press T the system will force the amount to change to the trade price pressing W will change the price to the wholesale price Tax If the stock card has th
6. No Invoice Date Totals Paids Dues 1 tooosasfozrmarzo02 1100 00 0 00 500 00 suppliers Name hH 2 1000448021272002 104 50 0 00 0 00 E ls Pe Pe NES CE DA VE EA VEA AA Details A A o A O AMEX A 5 _ Ee EOS VE O VE ade E eee eee eee SA From Invoice Date To Invoice Date z Payment No To enter a new payment press Enter on the Payment No field A new payment record with the next number in sequence will be created To recall an existing payment type in the old payment number This payment will be recalled You can then modify it or delete it NOTE The payment number range is 1 to 99999999 Payment Date The default is today s date Change this at will Supplier s Name Enter the supplier s Name Amount Enter amount paid Paid By Enter payment mode Cash Credit Card etc from the dropdown list Details Enter the payment details This field defaults to the payment mode Change this at will Account Enter the payable account Type in either the account name or the code This will be verified against the Accounts List Enter to obtain the list to select from Retail Man System Purchase Menu 71 Outstanding Invoices fields No This is just a line item number Each line is numbered off starting with 1 at the top Invoice The invoice number as it was saved Date The date of the invoice Total The total currency value outstanding on this invoice Paid This is what has been paid alr
7. Prints docket number including the station number Prints the part number on the docket Print Subtotal on Docket Prints Subtotal on docket Print Discount Print Total Tax No of Lines to Skip No of Dockets to Print Currency Symbol Docket Header Docket Footer Prints total discount on docket Prints total tax on docket Enter number of lines to skip after printing Enter Number of docket copies to print Enter currency symbol to print on docket Enter the docket header as you want it to appear on the printed docket noting the first line will show in bold if you have setup the POS printer properly Enter the docket footer as you want it to appear on the printed docket note that you can show the user name on the docket by including the variable lt STAFF gt anywhere in the footer Retail Man System Maintenance 108 HARDWARE Use the Hardware tab to set defaults and other values associated with hardware used such as docket printers cash drawers and pole displays System Setup 800x600 v Chri STAR TSP 600 CHAS Welcome to 485 Computers chr 100 chr 0 a Save F2 Close Esc Screen Resolution Choose the screen resolution with a minimum of 800x600 POS Printer Choose docket printer from a list of printers If your printer does not appear on this list try the generic printer or a close match to it Otherwise you can enter the control codes manually You Must have a Windows Driver Installed Wind
8. The New Client screen will be displayed for you to enter the details This screen is similar to the Edit Client Details screen Code Client Name Salutation Other details Terms Pricing Credit Limit Note Start Trading Stop Trading Join Loyalty Telephone Mobile Fax Email http Enter a code of up to six alphanumeric characters The name of the company or business Code and Client Name fields must be filled Clients title Mr Mrs Etc The name address phone etc details as required The agreed payment terms such as 7 14 30 days Select Retail Trade Wholesale etc as agreed with the client If you choose Qty Discount then the price depends on the quantity sold Enter the credit limit amount before the system issues a warning Two lines of notes regarding the client Enter Start trading date of the client Filling this date field will prevent the system from issuing new invoices as of that date Tick if you wish to include the client in the loyalty reward program Enter telephone number Enter mobile number Enter Fax Number Enter a valid email address Clicking on email tab will email client Enter www address Clicking on http tab will open the web page Retail Man System Sales Menu 38 No Bulk Email Tick to prevent client from receiving bulk email when broadcasting Trading Terms enter the trading terms for the client such as the number of days before the payment is due or a text such as COD
9. The date must be within the correct accounting period otherwise you will be warned If you need to change the accounting period use Control F10 Amount Enter the currency amount either positive or negative Continue entering transactions onto the list as required When you have finished select one of the following Save Save the journal entry with the assigned number Print Save and print Delete Delete the journal entry This is usually to delete an old entry Close Abandon any changes and additions without saving Retail Man System Accounts Menu 85 Entry Posting Select Entry Posting to post multiple entries to the accounts It is usually used for non direct cash transactions such as adjustments between two or more accounts Entry Voucher Entry Number 1 Entry Date 05 01 2001 a O ee NAB Cheque Account 668880433 Cash in hand TOTAL 100 00 100 00 R Entry Voucher screen fields Entry Number To create a new entry press Enter on the Entry Number field A new entry with the next number in sequence will be created To recall an existing entry type in the old entry number This entry will be recalled You can then modify it or delete it Date Enter the date Account Name Enter the account name or code The column will be filled with the account name automatically Details Enter the transaction details such as cheque number Debit Enter the currency amount in the debit side Credit
10. o2ao5asmoaaod aG ADVENTUREGOLF 00m AGPO1 AGEPRINTING oases 25754 AH JAKENHEADS HARDWARE 92499389 oo AHI fali Harvey mPoRTS 0 8357 5980 000 AOS AL OPTICAL SUPPLIES 193775200 P80 KS 83 8 Modify New Print F3 Labels Email Bulk Email Delete F4 f Close Esc By typing the name of the client the system displays the name in the top field and the list follows your entry Pressing lt ENTER gt will take you to the Modify screen New Shows the New Client Screen and to enter new clients Print F3 Prints envelope with the client name and address details Labels Prints labels with the client name and address details Email Opens the Send Email screen enter the required fields before sending Bulk Email Opens the Send Email screen All clients that have a valid email address on their client cards and are ticked will be emailed once the Send button is pressed Delete F4 Allows you to delete the client However the client will not be deleted but simply add to the front of the code and name so as not to appear in the normal list This will stop users from deleting clients who have trading history Retail Man System Sales Menu 37 Edit Client cron cerantns 1 WARWICK ROAD Save F2 Close Esc when you have made the required changes select Save F2 to save the changes and return to the previous screen To add a new client select New F2 from the Clients List screen
11. the tape has to be searched which means it can take more time than the disk Tapes are also susceptible to damage in case of a faulty tape drive 4 HARD DISK Hard Disk Backups are the most reliable kind of backup it is also the fastest The backup can be made exactly as the original so if there was a fault in the main hard disk the backup hard disk can directly replace the faulty one To make the hard disk backup worth while a removable hard disk kit can be installed in the system which means that the backup hard disk can be removed from the main system and be stored in a safe place 5 LS 120 This is a high capacity floppy disk that can store up to 120 MB per disk The drawback is that it is not fast 6 CD W and DVD This is the new medium of backing up with CDs storing up to 700MB each and DVDs storing up to 4 7GB They are cheap fast and secure Backing Up On exiting the program the system displays the Exit Screen Choose Exit to close the program Backup to backup the data files or Cancel to go back to the program Retail Man i This will end Retail Man session Exit Now Backup No Upon choosing Backup the system will ask for the destination path to save the data files Please note that the destination size must be greater than the size of files to be backed up Right click on the Back up to Field to choose the destination folder the system will remember the last backup choice made on the last backup
12. Accrual to requirements Retail Man System Sales Reports 47 Bank Deposit Description Banking slip for a particular time span Report request screen fields From Date Start date To Date End date Bank Name Enter the bank you are making the deposit to Account Name Enter the account details you are making the deposit to BranchNumber Branch code or Sort code Account Number Enter your account number Information entered in these fields will be redisplayed in the future Sales Payments Report Description List of payments and the way they were allocated on invoices Primarily used to verify payments entered Report request screen fields Client Select one client from the dropdown list or leave this field blank for all clients From Date Start date To Date End date Sales By Client Description Sales details broken down by client for one or more clients over a time span Report request screen fields From Client Code Lowest client number to be included in the report To Client Code Highest client number to be included in the report For a single client enter the same number in both fields From Date Start date To Date End date Sales Rep Select one user from the dropdown list or leave blank for all sales reps State Enter a state code or leave blank for all states Show 0 Sales Check this option if you want to include zero sales in the report Retail Man System Sales Reports 48 Sales
13. Credit Header Docket Footer Enter store credit text that will appear at the bottom Retail Man System Maintenance 115 Restore Files From Backup Choose this option to restore data from your backup media Note that you will loose any information that was entered since that backup was done So backing up on a daily bases on different backup media for each day of the week will give you maximum protection against data loss So if the need arises to restore data due to hardware failure or similar situation you will only loose part of that working day s work Data Restore Y Y Proceed Close Before you proceed with the restore make sure all other instances of the program are closed and no one else is using the program from the network Also note that once the restore is done you may need to re index the files to bring everything up to date You then need to go and check the last entries on the system and add the missing entries Retail Man System Maintenance 116 Users Settings Use Users File Maintenance to do the following operations e Create a new user e Delete an existing user e Seta user s file access permissions You must be the master user or have been granted permission to do these functions by the master user Users File Name Telephone Mobile fadaress _ _ A Jack Saymore Themasteruseroft Manager THISUSERHasaccESS O Mary Jones PE Joseph 98574563 0411789546 5MarsR
14. Golf Road Riverton 65432 Terms Days TAX Inclusive v Details Quantity BiOrder Amounts TAX Disc MAX HOUSE 39Z ACM REGULAR 0 000 19 45 Use the STAR to enter a non stock items 1 000 0 000 20 00 0 00 Leave Part number field blank to enter as many note lines as you wish in the detailsfield 0 000 0 000 6 Total Qty F7 Invoices List F8 Serial No F9 Part No F10 Details Shift F 12 Print Labels Type For invoicing leave this at the default Invoice Other choices are Quote Layby or Credit Note Number To enter a new invoice press Enter on the invoice number field A new invoice with the next number in sequence will be created To recall an existing invoice type in the old invoice number This invoice will be recalled You can then modify it or delete it NOTE The invoice number range is 1 to 99999999 Date The default is today s date Change this if you need to HINT Right mouse click on any date field and select a date interactively from a calendar Ref no Enter the client s reference number such as order number For backorders enter BO Existing invoice number for example BO123 this will issue a new invoice which recalls the back orders on that previous Retail Man System Sales Menu 31 invoice In this case the invoice details will be displayed on the list part of the screen Salesman Select the salesman s code from the dropdown list of users Invoice To fields Code
15. MAINTENANCE gt SYSTEM SETUP gt HARDWARE then under the POS Printer field choose the most appropriate printer If your printer does not exist under the list choose one with same manufacturer otherwise choose the Generic Printer next under the WINDOWS DRIVER field choose the driver you just created under windows Make sure the control codes are correct If you are still having trouble setting up the printer please email us with the printer name module number and the software version you are using including the Windows version Send your email to helpdesk ezisolution com How to setup the Pole Display To properly setup the Pole Display you must create a generic printer driver from Windows as you would a POS printer and name it Pole Display on Com1 or anything similar then make sure the Pole Display Emulation Mode is sat to EPSON EMULATION then start Retail Man go to MAINTENANCE gt SYSTEM SETUP gt HARDWARE and Tick the Customer Pole Display option and choose the printer driver you just created then in the HOME CODE enter CHR 11 and in the CR KEY CODE enter CHR 13 then save How to Print the Logo file on Invoices and Purchasing To print a custom logo file on the invoices and purchase orders go to MAINTENANCE gt SYSTEM SETUP gt and enter the logo file name including the path however if you include a space in either the file name or the path you will receive an error message Invalid path or file name To fix this copy
16. Reports 89 Monthly Balances Report Description Monthly credit and debit balances of the posting accounts for the entire accounting year Report request screen fields From Account Starting account code for the report To Account Ending account code for the report Leave this field blank for only one account For the Year Select the year for the report No of Months Enter the number of months the report is to cover Statement Of Account Description All transactions for an account over a specified period of time Report request screen fields From Account Starting account code for the report To Account Ending account code for the report Leave this field blank for only one account If you include more than one account the system produces the statements in account order From Date Start date for the report To Date End date for the report Show Zero Balance Y if you need to show accounts that had no transaction N if not Trial Balance Report Description Report to check the total balance of the accounts chart Report request screen fields For the Period Select the month and year the report is to cover Show Zero Balance Check if you want to show accounts with a zero balance Show Account Codes Check if you want the report to include account codes Show Dr amp Cr Sides Check to show the debit and credit sides uncheck to show the balance Total debits must equal to total credits if not the cause may be 1
17. Retail Man System Backup 128 NOTE All other users must be logged out of the system for a good backup There are 20 Files to backup with a total size of 0 06MB Backup To EAMONDAY Right click to choose directory double click to check files Backup Now Please note that the backed up files are the DATABASE FILES ONLY they are backed up without any kind of compression this will safeguard against files corruption during the compression phase the downside of this is the need for larger backup medium but in this day and age back up media size can be very large and can store information that span several years The recommended backup medium is either CD DVD writer a ZIP drive or a similar device Floppy disks are not recommended Experience has shown they tend to be very fragile and unreliable The ideal backup procedure must allow for as many backup mediums as the number of working week days So if the business runs five days per week then use five backup mediums and label them Monday Tuesday Wednesday Thursday and Friday Then use the daily medium for backup Also create one backup at the end of each month and store it away Backup mediums must be kept away from work in case of fire theft or any other catastrophe that can inflect the business If the need arise to restore the backed up data due to files corruption or any similar situation the files can be copied back to the original location Make sure to Re index
18. The total balance offset is not zero at the entry of the starting balances Correct the starting balances to get zero offset 2 Unexpected system shutdown To fix select Maintenance then File Re index and re index and repost all files 3 Wrong account code numbering To fix renumber the account code in a logical manner 4 Posting to a Heading account To fix delete that particular posting Retail Man System Accounting Reports 90 Trading Profit Loss Report Description This report is used to find out the gross and net profit loss incurred during a specified period of the accounting year Report request screen fields For the Period Select the month and year the report is to cover Show 0 Balance Check to view the accounts with a zero balance uncheck to suppress them Show Account Codes Check if you want account codes Balance Sheet Report Description The net worth of the business Report request screen fields For the Period Select the month and year the report is to cover Show 0 Balance Check to view the accounts with a zero balance uncheck to suppress them Show Account Codes Check if you want account codes Retail Man System Diary 91 Diary Aq Diary Details Meeting with clients Staff Meeting 15 x Notes Water plants o Lodge Insurance Claim By Friday O SendartworktoJohn o O Mm mt gt ojo November 2002 November 2002
19. a menu style interface with toolbars for quick access to the frequently used items The navigation with this interface differs slightly from the previous one you have to use the ALT the underlined letter on the menu followed by the first letter of number of the option or you can use the mouse and either click on the toolbar or the desired menu item Retail Man Point of Sale Screen 16 You can further change the look of the system by changing the system colors or even have a picture on the main menu by changing the display as needed Note that if you decide to add a picture to the desktop make sure the picture file path does not contain spaces Kj Retail Man Acme Enterprises Master User iol xj POS Sales Stock Purchases Accounts Diary Telephone Maintenance Help Retail Man Point of Sale Screen 17 Point of Sale Screen The Point of Sale screen is where the checkout operator does all the sales Select POS from the main menu to display the Point of Sale screen Point of Sale Head Quarters Sale No Client No Name Points User Today Station No 2 JAGE PRINTING El 01 Master User Friday 07 10 2005 RAR e T eaw SHPAPHOTSOUP 122 COMBO 1880 salt o 500 1770471 BOSS GLOVE DISP 1032D 1 000 E 0 000 On Hand 19 000 20 000 Close Esc Mew Ctrl Del Line F6 Re print F7 POS List F9 Part No F10 Details ALT F12 Open Till Point of Sale screen fields Date The default i
20. buttons interface which many people find easier to use because it is clearer you don t have to be very precise with your mouse and the keyboard can be used instead of the mouse Retail Man System FAQ How to 131 The other interface is a menu driven with toolbars that are used as quick shortcuts to the frequently used sections of the system This interface may be more popular with users who are more familiar with the standard Windows interface You can switch between the two interfaces at will but with each switch you have to exit and restart the program To change the interface go to MAINTEANCNE gt SYSTEM SETUP gt INTERFACE and choose the interface then save exit and restart the program to activate the new interface How to return Sales or Purchases To return sales in the sales screen enter the item part number then in the Quantity field QTY enter a negative quantity leaving the amount in positive Same thing applies to the purchases screen How to clear databases and start fresh To clear the data you entered while testing the system go to MAINTENANCE gt CLEAR FILES and enter either the MASTER USER or MANAGER password How to change currency and tax name To change the currency symbol and the tax name go to MAINTEANCNE gt SYSTEM SETUP gt GENERAL and change the required fields How to restore backed up data If the need arises to restore the backed up data install the backup medium in the system then do a straight c
21. com au Close Esc To Tick un Tick all names click Right click on the column header any name un ticked will not be included in the bulk emailing Also changing the names or email addresses on this screen does not affect the name or email address on file Retail Man System Sales Reports 42 Sales Reports All Sales Reports can be sent to screen printer or file according to what you select after filling out the fields on each report request screen NOTE In the list of reports following many of the report request screens have relatively few fields and follow a repetitive pattern For this reason some of the screen shots have been omitted List of Clients Description List of selected clients and states printed as either a landscape or portrait Reports Clients List Report B Printer F3 Close Esc Report request screen fields Type Choose Client type Report Type Choose report type of landscape portrait or Label If you choose Label you will be prompted for label details State Enter state code WA NY etc or leave blank for all states Retail Man System Sales Reports 43 Invoices List Report Description List of invoices for a given period client or part number Invoice List Report Summary 18 01 2006 18 01 2006 Screen Printer F3 File Close Esc Report request screen fields Part Number Client Name Report Type Status From Date To Date Choose rep
22. from the dropdown list Hint To change to a Purchase Order hit the letter O key on this field Number To enter a new number press Enter on the number field A new entry with the next number in sequence will be created To recall an existing number type in the old number This entry will be recalled You can then modify it or delete it NOTE The number range is 1 to 99999999 Date The default is today s date Change this at will Ref_no Enter the supplier s reference number Salesman Enter the Salesman s code Retail Man System Supplier Details Code Name Address Terms Delivery Details Tax Inclusive Rate Balance Crdt Limit Available Purchase Menu 68 Enter Supplier Code If not found the system displays the Suppliers List and you can scroll up or down and choose a supplier Hint lf you cannot remember the supplier code go down to the supplier name field and enter the supplier name or part of the name Filled automatically from the Suppliers List You may overtype alter the details if you wish Enter Invoice trading terms 7days 14 days etc Enter any additional details needed on the invoice delivery docket Controls whether or not tax is included in the price The value in the amount field is multiplied by a factor that you enter in the Rate field so allowing you to do currency conversions These field details are calculated automatically from the suppliers list Invoice or Order line item
23. gt F12 Open Cash Drawer if connected Pressing Alt and F12 key combination will open the cash drawer if installed and connected To install a cash drawer go to Maintenance gt System Setup gt Hardware lt Ctrl gt F12 System Lock Change user Press the Control and F12 keys combination allows the system to change the logged in user if an invalid password was entered 3 times the system will close down lt Shift gt F12 Print Labels in Invoicing amp Purchasing screens Use this key combination to print labels and barcodes for your stock items The output can be directed to any printer and can be started from any position on the page by choosing the row and column values Print F3 and Windows Print Dialog Box To print to the default printer select Print F3 anywhere this print button is available If you right click on the Print F3 button the Windows print dialog will be displayed A a Printer gt Name ES Properties Status Ready Type Microsoft Shared Fax Driver Where SHRAFAX Comment m Print range Copies All Number of copies 1 C Pages from 1 to 9999 LA pipi 3 7 Collate Selection Cancel This will allow you to choose the printer destination This could be a local printer network printer or a fax to send invoices quotes or purchase orders as a fax you need to have a modem installed or connected to your system with fax software on your system
24. such as unpacking a box of pens to sell individually Note that for taking stock out you must enter the Quantity in negative The total of this transaction must be zero Stock Quantity Adjustment 11 01 2006 Converting Box to Individual 1500398 MEMOREX VHS T 130 TAPE BOX 5 000 6 0000 150039 MEMOREX VHS T 130 TAPE Bin Qty On Hand 12 000 Y Save F2 Print F3 Delete F4 Close Esc Retail Man System Stock Menu 60 3 Damaged Stolen Stock Stock Quantity Adjustment 23 09 2005 Damaged Stock Stock Wastage art Number 1230018 OOD COLOR ASST KITS Quantity Costs Totais 12 000 0 3210 cme Special 4 000 5 0000 20 00 0 000 0 0000 0 000 Again the quantity when taking stock out is always negative Number Date Details Post to A C Grid list Part No Item Details Quantity Cost Total Save F2 Print F3 Delete Close Esc The system will automatically allocate a new number for each new transaction If you wish to recall an old transaction enter the old transaction number followed by Enter Enter the transaction date Enter the transaction details Enter a Posting account from the chart of accounts Enter the item part number the details are displayed to show you which parts you are working with Enter the quantity to adjust the stock level a positive quantity to add stock qty a negative quantity to remove from stock The system will dis
25. the file to the software directory and rename the file to exclude any spaces Problem Solving Tips There are a number of reasons for system crashes the following is a list of the main problems that can arise and the way to fix them Retail Man System FAQ How to 134 1 Hardware failure this one we don t have control over it If the crash is due to a hardware failure the hardware has to be fixed first Please note that hardware failure can cause havoc to your data it should be fixed promptly 2 Problems arise after a power Brownout or Black out This problem will normally be easily fixed by going to MAINTENANCE gt FILES REINDEX and tick all options and Click Proceed You must have all other instances of the program closed when you do that We also recommend an Uninterruptible supply UPS to stop this kind of a problem that will arise due to power failures 3 Problem after an upgrade Sometime after applying a new upgrade you notice problems this will normally happen if the upgrade was not applied properly The best course of action is to make sure you have made a backup before the upgrade then you just restore that backup and try the upgrade again 4 Virus infected system This problem could be one of the hardest to fix depending on the virus and how much damage it has caused on your system Sometime the system has to be formatted and all data has to be re entered but in most cases we can help by checking the integrit
26. 00 0 Ne lwl HOO ojula ejojn Vy Close Esc Select New to add a new group Select Edit to change the details of an existing group Code Group Name The alphanumeric group code The Group Name Retail Man System Stock Menu 58 Global Stock Maintenance Select Global Stock Maintenance to change reorder levels reorder quantities prices tax codes raise prices by a percentage and so on over a range of part numbers or one group code in a single operation ala Global Stock Maintenance DEMIAN Retail Price Retail Price From Part No Group Name Vy Cancel Maintenance Type Select one of the following from the dropdown list according to the type of maintenance you want to do Re Order Level Re Order Quantities Retail Price Trade Price Wholesale Price Tax Code Discount From Part No The first part number you want this to apply to To Part No Enter a combination of part numbers and group code Group Name to restrict the range to those parts you want to maintain Retail Man System Stock Menu 59 Stock Quantity Adjustment Select Stock Quantity Adjustment to adjust the stock quantities due to one of the following conditions 1 To enter the stock quantities when you first implement the system Stock Quantity Adjustment 01 01 2005 B F Stock Balance Stock on Hand Details SF SOFT WHT BULB 100 WATT PARROT ICE RICO RITA LIME 2 Converting from one item to another
27. 000 000824 NAB CSP 0 00 1245 20 467 48 Y 11 08 2000 000825 NAB DMA 0 00 174 35 293 13 2108 2000 000826 NAB TRINIX 0 00 116 00 177 13 M 22 08 2000 000827 NAB REBOUND 0 00 95 77 81 36 M 23 08 2000 000828 NAB UNITED ELEC 0 00 154 00 72 64 M 23 08 2000 CHEQUE 0 00 154 00 226 64 y TOTAL 25008 10 14569 10 S Accounts Reconciliation screen fields Account Enter either the number or name of the account you need to reconcile Once a valid account number has been entered the account and all its non reconciled transactions with the debits and credits will be displayed on the list part of the screen Note that when reconciling the bank statement the debit and credit sides appear reversed This is normal and should be this way because the bank s statement is showing the transactions from the bank s point of view To reconcile a transaction check the leftmost column of the transaction with a mouse click or by pressing the space bar The totals at the bottom will be adjusted accordingly When all the transactions have been reconciled select one of the following Save Save the reconciled accounts Print Print and save Delete Un checks all checked items Close Close the screen without saving This will not restore the checked items Once saved the reconciled transactions will not appear on this screen the next time unless that transaction was modified or re entered Retail Man System Accounting Reports 87
28. 1 General notes on sending emails For users with dial up connection using a standard modem you need to manually connect the modem using the dial up icon under Windows before you are able to send emails Trying to send emails when there is no connection will result in error messages being displayed If you are an ADSL user the system will use the ADSL connection without any intervention on your part since it is always open Note also that you need to setup the email screen under the maintenance section before you are able to send any emails see Email Setup Tab under the Maintenance Menu Bulk Email Clients File A A V AMA BARGAIN REMOVALS 8 STORAGE asabawestnetcomau gt gt gt V _ Brontech Distributors I btontech tpgcomau o v _ cashSales elaine wibcomau S O V CAVERSHAMSTORE Cs cavstore bigpondnetau O Z o O CHOICELIGHTING i meballey southwestcomau V CIMIC VIDEO ARMADALE ss peterm i netnetau O V _ COASTAL CANTEEN SERVICES menaught arach netau i O V _ DANZALIN BOARDING KENNELS danzalin danzalincomau Y_ Davon PRINT Y_ DIAL A SNAPPA JOONDALUP 9 _ Distinctive Trophy amp Badge Supplies lv E classqa CC feglasswaggiinetnetau J aa FEET UP DVD amp VIDEO htl bigpond com V GALLOP HOLDINGS palaz his west com au Y H1S TRAVEL palaz his west com au Y HAYWAY MARINE WWWW HAYWAYMARINE COM AU Y ESANDA FINANCE CORP LTD essica wattOtheleasingcentre
29. 3 after completing the POS transaction It can accept multiple payment options for the same POS transaction Retail Man Point of Sale Screen 20 Payment Pacem IN mos 000 roscas 000 MEC F000 Note that if you have the rounding on the rounding will occur on the first payment option which is Cash If you do choose other payment options then there will be no rounding Use the keypad to enter the amounts or press the payment tabs to quickly fill the payment field so if you want to pay by credit card press the O button to zero the cash field then press the 3 C Card button to fill the Credit Card field with the full amount Once done press F2 to save or F3 to save and print Change The amount of change if any to be given to the customer is displayed When the operator has completed the sale the sale record is saved the cash drawer is opened the sales docket is printed and all associated files are updated You can change the payment options Refer to the Maintenance Menu System Setup tab F6 reprint a docket You can direct the printout to the docket or normal printer POS Docket Re Print 07 10 2005 3 Docket Print F3 Retail Man Point of Sale Screen 21 F7 to reprint or delete a sales docket To enable or disable deletion refer to the Maintenance Menu gt User Settings gt Settings gt POS tab Point of Sales List 7 10 2005 7 10 2005 7 10 2005 ofolo Docket Delete F4 C
30. 4 Email Broadcast Close Esc Add New F2 Add a new entry Type in the required details and select Save to save the entry or select Cancel to abandon the details without saving This will return you to the Telephone Directory screen where you will see the new entry if saved displayed along with the old ones in name order Print F3 Position the cursor on the Telephone Directory at the entry you wish to print then select Print or hit F3 This will print the name and address details on an envelope Delete F4 Position the cursor on the Telephone Directory at the entry you wish to delete then select Delete or hit F4 This does not actually delete the entry but moves it to the end of the list prefixing the name with a tilde For example if you delete an entry for John Doe it will be renamed to John Doe Retail Man System Telephones 95 To restore a deleted entry search at the end of the list for example John Doe Then use Modify F6 to change the name back to John Doe Email Choose this option to email the person in the directory entry Broadcast Choose this option to bulk email all the entries in the telephone directory Refer to Clients Email Broadcast for instructions Modify F6 Position the cursor on the Telephone Directory at the entry you wish to change then select Modify or hit F6 This will display the Modify Directory Entry screen similar to the Add New Entry screen with the details in the appropriate f
31. By Product Description Sales details broken down by stock group and or product for one or more stock groups and or products over a time span Report request screen fields Stock Group From Part No To Part No From Date To Date Value Quantity Show 0 Sales Client Sales Product Description Products bought by Report request screen fields Client Name From Date To Date Value Quantity Product Sales Client Select a stock group from the dropdown list or leave blank for all stock groups Enter the range of part numbers to be reported For a single part number put this in the From field or leave both fields blank for all part numbers Start date End date Select according to the order required for the report Check if you want zero sales included in the report a specified client over a time span Enter the clients name or select from the Clients List Start date End date Report on either currency value or quantity Description what range of products have been sold to all clients over a time span Report request screen fields From Part No To Part No Stock Group From Date To Date Sales Rep Enter the range of part numbers to be reported For a single part number put this in both fields Select a stock group from the dropdown list or leave blank for all stock groups Start date End date Select a user from the dropdown list or leave blank for all sales reps Retail Man Syst
32. ETS Title Account non posting Cancel Make the required changes by typing in the Edit Account screen fields Account Code Up to six characters to uniquely identify the account Account Details Account name Group Account group 1 to 11 Type H account that cannot be posted to P posting account such as Bank Account Roll Balance Y Balance Sheet Accounts 1 to 6 to carry them forward to next year N Trading Profit amp Loss Accounts When you roll the balance of an account it will show in next year s balances as a starting balance for the following year When you have made the required changes select one of the following Save Save the changes and return to the previous screen Cancel Abandon the changes without saving and return to the previous screen To add a new account select New This will display the Add New Account screen which is similar to the Edit Account screen To delete an account use the up and down arrow keys to position the cursor on the account you want and then press the Delete key or select Delete Retail Man System Accounts Menu 83 Journal Posting Select Journal Posting to post the noncash transactions that occur in the business The posting has two sides the Account Name and Current Balance fields at the top of the screen show one side and the accounts on the screen listing below represent the other side Journal Voucher Journal Number 2 Account Name nas Cheque Accou
33. Enter the currency amount in the credit side Total The computer keeps track of the running totals Note Before you can save the transaction both debit and credit amounts must be equal Continue entering transactions onto the list as required When you have finished select one of the following Save Save the entry with the assigned number Print Save and print Delete Delete the entry This is usually to delete an old entry Close Abandon any changes and additions without saving Retail Man System Accounts Menu 86 Bank Reconciliation Select Bank Reconciliation to reconcile the accounts entries such as cash or bank There is a temporary account used to hold all cash cheque and credit card income This is a very effective method of keeping track of the bank account This account is called Cash on Hand The balance of the Cash on Hand account must be zero after depositing the period s income into the bank This way your bank statement will always match your computer generated bank statement Accounts Reconciliation AccountName Cheque Account Details Debit Credit Balance Brought Forward Balance 0 00 0 00 0 00 iv 15 01 2000 Direct debit 3614 00 0 00 3614 00 Y 16 01 2000 DEPOSIT 629 00 0 00 4243 00 M 06 07 2000 000815 NAB CHEQUE 0 00 130 00 4113 00 Y 14 07 2000 000823 NAB 0 00 85 80 4027 20 M 18 07 2000 000816 NAB DD CHEQUE 0 00 2219 00 1808 20 M 31 07 2000 July 2000 fees 0 00 95 52 1712 68 Y 11 08 2
34. HASES screen by pressing SHIFT F12 and follow the prompts How to print addressed envelopes Printing of addressed envelopes can be done from CLIENTS SUPPLIERS or TELEPHONES screens Open the desired screen choose the name to print its address then click on the Print Envelop button You can right click on the print button to choose a different printer than the default one How to choose printer destination when printing To print to a different printer on most reports or invoicing right clicking the print button will display the printer dialog box you can change the printer or even a printer fax How to fax an invoice or a purchase order To send a fax from the program right click the print button in the invoicing or purchasing screen to display the printer dialog box you can then choose a printer fax Fax software such as Microsoft or Norton Fax software must be installed first How many transactions can the program hold and does speed suffer The system can handle millions of records so for a busy business it can easily hold transactions for over 30 years with no problems or noticeable speed degradation How to close the financial year and start a new one The system does that automatically without any user intervention however you must enter the normal accounting entries such as the depreciation on assets and similar entries your accountant will be the best person to advice you on that Either way you can continue working on the
35. Report eee 17 01 2006 17 01 2006 Report request screen fields Location Enter the location or leave blank for all locations this option will only appear in the multi location version From Date Enter the first dates to be covered in the report To Date The last date to cover Retail Man Main Menu 26 POS Sales Report Description Sales on the specified date POS Sales Report Detailed Wide 80 Columns 10 01 2006 Pad F3 Close Esc Report request screen fields Location Enter the location or leave blank for all locations this option will only appear in the multi location version Report type Detailed report Every item on every sale is listed Summary report Total amount for each sale is listed Cash Reconciliation To print today s cash reconciliation Report Size Choose narrow for a 40 column report wide for an 80 column Date Enter the date you want the report for Include Invoices Tick option to include sales invoices in the report Retail Man Main Menu 27 Staff Sales Report Description Sales for the staff members over a specified period in detailed summary or itemized format POS Staff Sales Report 10 01 2006 10 01 2006 Close Esc Report request screen fields Location Enter the location or leave blank for all locations this option will only appear in the multi location version Staff Name Enter the staff name to report on one staff member or leave bl
36. TELECOMMUNICATIONS IT ACCO AUSTRALIA PTY LTD 83565115 000 7 ACE RIBBONS 33545380 000 JP ADVANCE IT AUSTRALIA PTY LTD 94564234 0 00 AERONAUT INDUSTRIES PTY LTD 1800356525 0 00 Jv aLL Pos M Jalpnamode Computers PiL JAMEREX FIRE Wi 089271 8435 000 AMERICAN EXPRESS INT INC a A v AMICROE AUSTRALIA Screen Printer File Close Report request screen fields Name Enter the supplier name if you want to report on only one supplier or leave blank to report on all suppliers with outstanding invoices This will fill the list below with suppliers accordingly From Date Start date for the report To Date End date for the report Include Paid Invoices Check for a detailed statement showing the payments Detailed Statement Check to produce a detailed statement showing the payments Notes to Appear on Statement Notes entered here will appear on the report Columns on the list of suppliers Leftmost column Include or exclude suppliers for the report by checking or un checking each supplier Hint To uncheck all checked suppliers right mouse click on the header of the left column To check all suppliers with outstanding invoices left click header Name Details filled automatically to Phone help you identify the suppliers Current Balance Shows current outstanding balance Retail Man System Purchase Reports 78 Purchase Analysis Report Description Purchases analysis over a specif
37. USER GUIDE helpdesk ezisolution com www ezisolution com Limited Warranty EziSolution Software warrants the physical media and physical documentation provided by EziSolution Software to be free of defects in materials and workmanship for a period of 90 days from the original purchase date If EziSolution Software receives notification within the warranty period of defects in material or workmanship and determines that such notification is correct EziSolution Software will replace the defective media or documentation The entire and exclusive liability and remedy for the breach of this limited warranty shall be limited to replacement of the defective media or documentation and shall not include or extend to any claim for or right to recover any other damages or other similar claims including but not limited to loss of profit data or use of the software or special incidental or consequential damages or any other similar claims EziSolution Software specifically disclaims all other warranties representations or conditions express or implied including but not limited to any implied warranty or condition of merchantability or fitness for a particular purpose all other implied terms are excluded EziSolution Software is not responsible for and does not make any representation warranty or condition concerning product media software or documentation not manufactured or supplied by EziSolution Software Retail Man Sys
38. Windows comes with a fax software you can use Otherwise there are many packages that you can use as Fax Software Retail Man System Login Screen 14 Login Screen Once the Retail Man System is started the first screen that appears is the password logon screen The user must supply a valid password to be able to access the system The system master password when the system is started for the first time is blank There are a number of different passwords that the system will accept but the master user must program these passwords using the maintenance section of the system Retail Man System Single User Version 1 50 4 A mY al gt lt gt 2 Each password can have a different access level to the system thus allowing the manager to control user access to each section of the system To enable the password protection you must supply the master user with a password Retail Man Point of Sale Screen 15 Main Menu Once a valid password is entered the system displays the main menu screen with the options displayed horizontally at the top of the screen You can use the left and right Arrows to move between the options and use the Enter key to access that option The system comes with two built in interfaces the user can choose from as shown below BIG BUTTONS INTERFACE You can change the user interface by going to MAINTENANCE gt USER SETTINGS gt SETTINGS and choose the Menu and Toolbars option to use
39. ank for all staff Type Choose Total Summary or Detailed From Date Enter the first to last dates To Date you want the report to cover Retail Man Main Menu 28 Group Sales Report Description Product group sales over a specified time span in detailed summary or itemized format POS Group Sales Report Totals 10 01 2006 10 01 2006 Report request screen fields Location Enter the location or leave blank for all locations this option will only appear in the multi location version Type Choose Total Summary or Detailed From Date Enter the first to last dates To Date you want the report to cover Retail Man System Sales Menu 29 Sales Menu The Sales Menu is used to enter Invoices Quotations Lay bys customer details sales payments receivable obtain sales reports for analysis This menu is useful for the retail and wholesale businesses that keep a list of debtors There is no limit to the number of clients and their sales history Retail Man System Sales Menu 30 Invoicing Select Invoicing to enter cash and debtors invoices or quotes Once an invoice is entered it will update stock quantities debtors statements account files and debtors history file The following function keys are active in this screen e F7 List of invoices F8 Serach for serial numbers F9 Search the stock list by item code item number F10 Search stock file by item details SHIFT F12 Print Labels ai 45
40. asbesuseussusesteabsSuebsebuevoxcureesdesbstusbsesnevocasheneenusea 96 FIRES REDES E E E E A eG eee 96 FILES IMPORT FE PORT secs 2 A AA A E E A a 98 SYSTEM SETUP cuidada bd ida 100 Company tr ocd elena odie A ocd a a A ae dae a tad a a Ottis 101 AVES AAA E Se EE 103 a REN E E EE E EE AT E EE E E AEE 104 RUTINA AZARES LADA AREAS E TAE AA ES Bah Ada 105 POS AAA A AD 106 HARDWARE A RRR a RER 108 A aaa Schack ae ect ed recta Sel cS aca lee lat at alae oe laa 113 LOVATO E O A E A POLAR EC RSET 114 RESTORE PILES PROM BACK UP 20 a ESEA 115 RESTORE FILES PROM BACKUP 02 ii A At AA A E Riyals RA 115 USERS SETTINGS aa nit E Aa 116 ECHES CTA OS a IS A AS E le iO EOS 117 ELE A E EE 118 INTERFACES a cad 118 DUES LAS SA ADO AAA A A di 119 Pa a a a aia a dee aah O 120 EMV A AA A AA AN RA ld 121 TAX FME MAINTENANCE uti ti A A NE RRENA SS 123 DEFAULT ACCOUNTS SETUP e a A RAAE Aia eee ed Se 124 CLEAR DATA FILES rt e tac o a a Rochen aaa a a iat 125 BACKING UP wi ivsccsssstacsssvssccsiighvssissnsevsdesanean sdesesed in ta aii iria cidad 126 Whatis Backup sets Neal scat a e AS da ah eI eee 126 VID CUL an ANDAR EA AE EAE esse 126 How Oftento Back p a ti dass 126 OSEA o t aa 126 B ack p Mediumi dica 126 FAQ HOW AAA ON 130 How to enable password protection 1 iiesucdv ads dia 130 How to disable password protec a 130 How to disable some menu items to Other USETS ooooooccconoccncnnnannncnnnanonnnnnnnn on nnnnnn nn nr nana nnrnnnnnns 130 How to change syste
41. ases payments and purchases reports and analysis This menu is used particularly by retail or wholesale businesses that keep a list of creditors There is no limit to the number to suppliers or their history Purchase menu OOOO ES Purchase Menu Purchase Reports LJ 4 List of Suppliers 7 Purchase Analysis Report Purchasing 2 Purchases List Report 8 Back Orders Report Payments to Suppliers 2 3 Purchase Orders Report 9 Stock On Order Report Add Modify Suppliers 4 Summary Purchases aPurchases VAT Report EMAI Eicoadcest 5 Aged Suppliers Report b Purchase Payments Report y 6 Supplier s Statements c Equivalent Part Numbers Close Esc Retail Man System Purchase Menu 67 Purchasing Select Purchasing to enter cash and creditor invoices or purchase orders Once you have entered an invoice it will automatically update stock quantities supplier statements account files and supplier history file The following function keys are active in this screen e F9 Search the stock list by item code item number e F10 Search stock file by item details Delivery Details Balance Tel 08 9451 1945 1488 20 Crat Limit Available 3511 80 Bin 0 5 za a ks TS Paid 0 00 Save F2 Print F3 Email Delete F4 Payment F5 Close Esc e Total 1488 20 F7 Outstanding Invoices Shift F Invoice List F9 Search Part No F10 Search by Item Shift F 12 Print Labels Pur Order Select Purchase or Order
42. ay wish to send the report to a defaulting client Add any remarks to be included in this field Retail Man System Sales Reports 46 Sales Analysis Report Description Sales analysis for a particular period of time broken down by sales departments Report request screen fields From Date Report start date To Date Report end date Back Orders Report Description List of back orders sorted by item and client Report request screen fields Part Number Enter a part number If you enter an incomplete part number the Stock List will be displayed fro you to select from Leave this field blank for all part numbers Client Name Enter a client name If you enter an incomplete name the Clients List will be displayed for you to select from Leave this field blank for all clients Sort Order Select either Part Number of Client Name depending on which order you want Sales Tax Report Description Tax collected in a given period of time on either a cash or accrual basis detailed or summary Tax Name Tax can be GST VAT or TAX depending on the country you are in Select the specific tax name according to your location as follows Go to the Maintenance menu select System Setup and then go to the General tab Set the Tax Name field appropriately The word Tax will become whatever you have chosen Report request screen fields From Date Report start date To Date Report end date Detailed Summary Select according Cash
43. bin location Show Retail Price When checked shows the retail price Show Trade Price When checked shows the trade price Show Wholesale Price When checked shows the wholesale price Purchase Use the Purchase tab to set defaults and other values associated with purchases and purchase orders System Setup Company General i 0 Loyalty F Choose Purchase Account Default Qty Value Pa M Currency Exchange Rate Purchase Copies to Print 1 M Copy Suppliers Tel amp Fax to P O Make P O as Default P Orders Copies to Print 4 Screen Printer Enable Back Order Column lv Enable Tax Column lv Enable Tax Total lv Purchase Order Message Please show our order number on your invoice gt E Save F2 Close Esc Choose Purchase Account When this is checked the Post To field on the Purchasing screen is visible This allows you to post the whole invoice amount to a particular account When this is not checked the Post To field on the Purchasing screen is not visible and the whole invoice is posted to the default account Currency Exchange Rate Displays the currency Rate field on the Purchasing screen Copy Supplier s Tel amp Fax to P O Include the suppliers contact details in the Delivery Details field of the Purchasing screen Make P O as Default On the Purchasing screen set the default for Pur Order field to Order Retail Man System Maintenance 106 Default Qty Value Sets the default quantities for purcha
44. carbon copy email address Sender s Name Enter your name If you have entered your name in the email setup screen under the Maintenance menu your name will automatically appear in this field Sender s Email Enter your email address in this field Ask for Receipt Tick this box to allow the recipient to automatically send you an acknowledgment receipt before reading your email Retail Man System Sales Menu 40 Subject Enter the email subject line If the subject line was left blank the system will warn you before sending the email Attachment This must be a valid file name You can have more than one attachment by separating the file names with a semicolon Tick the box next to the field for the system to allow you to graphically choose the attachment files Message Type You can choose to send your message as a text written in the following edit box or as a file If you choose a file The system will disable the edit box and allow you to enter a file name in the following field The file must be of type text HTM HTML or RTF otherwise an error message will be displayed if you try to send the email with a wrong file type Message File This field will initially be disabled Once you choose a file message type it will be enabled You can only have one entry and of the types mentioned above Message Text If you have chosen a text message type you can manually enter a text message of variable length Retail Man System Sales Menu 4
45. cash on delivery Credit Limit Enter a credit limit to enable the system to warn you if the client exceed that limit Pricing Enter the pricing type for that client with Retail Trade Wholesale or Qty discount This field is tied with the stock cards and will display the price assigned for each stock item or service Price Include Tax Tick if the selling price includes the sales tax untick to exclude Retail Man System Sales Menu 39 Bulk Email This menu option allows you to send bulk email to clients with or without file attachments Bulk Email Clients File AT e Sam Jones sales ezisolution com Iv Latest price list C Prices Latestxls Hello Name Please find our latest price list If you have any queries please do not hesitate to call me on 04583215 Our opening hours are from 9 00 am to 6 00 pm Monday to Saturday Email Close Esc No of Recipients This field displays the number of email recipients If the file contains a large number of entries it may take a short while to display this screen To change the number of recipients click on the Email Recipients Tab the system will display the list with the names and email addresses and a tick box next to them to un tick them all right mouse click on the column header to tick them all left click the column header or individually tick or un tick once finished click on the Email button to the send email Carbon Copy Enter an optional
46. cetehleocguebeccess se devetVebeseds ali bvess si A EARN 62 QUANTITIES REPORT vid tdo bene 62 SELLING PRICES REPORT 20 ii e E Ba AAA a E Ed A E AA Ta AAA 62 COST PRICE G O e AE A a ad 63 SLOW MOVING ITEMS REPORT otenn a a a a A a aE N aA AAS EEO 63 OUT OF STOCK REPORT EEE A E E E AEE 63 STOCK REORDER REPORT a a aee e eiea in air 64 STOCK TAKE REPORT titi E A a BAS UR i Sete EI A EE S 64 STOCK VALUE REPORT uu aaa a aa a a A a A 64 TREMS HISTOR Vta ra de DL al a oat de at sti Rats a a de ad E 65 PURCHASE MENU ies ccsccceeccscstissssccssacescccte ccscesselecssevessncsdsecedcassecescssSecessdeceesvovsdecedsdeseceseessetosessces 66 PURCHASING 50 A huts A A a betel bts aks 67 PAYMENTS LO SUPPLIERS isle ccdsvestesissheedessuesesdivestbccesua shan a dante vi chee es A G AA E andasbetentts 70 ADD MODIPY SUPPLIERS cio 72 PURCHASE REPORT G cccccscscscscssssscssscscscccscccccscscccscscccscccscscccscscscssscccscecsccescsesescsesesesesesess 74 LAST OF SUPPLIERS nona TO A eed isha Gate ov dau tals oc ede Mint ven Le eat eee evden es 74 PURCHASES LIST REPOR T iaa dins 75 PURCHASE ORDERS REPORT s cscecsccccccccssssssesccccccssssessceccccessesseesesccsesessuuesceeccsssessusussscecceseeees 76 AGED SUPPLIERS REPORT A iaa 76 SUPPLIERS STATEMENT E E 77 PURCHASE ANALYSIS REPORT ccccccccccccccssssssesccccccssssussesccecsesussesesccssssseusessesccssssssuueasscecesseeees 78 BACK ORDERS REPORT sesecisitseeccdtuesese lees ebd ces uisen
47. d already Payment Today Enter the amount being paid spread over the list of outstanding invoices These can be part payments The total of this column is displayed at the bottom right This must agree exactly with the value in the Amount field on the left of the screen If you try to save with the amounts not in agreement you will receive a warning message Continue entering invoice payments on each line as required When you have finished select either Save F2 Save the payment Note that the total of this Paid column must agree exactly with the value in the Amount field The Save button is disabled until you have achieved this Print F3 Saves and print the payment Hint Right mouse click on Print to choose the destination such as a different printer Email Saves the payment and emails the client with the payment receipt Delete F4 Delete the payment Close Esc Discard any changes or additions to the payment and position the cursor to the top Retail Man System Sales Menu 36 Add Modify Clients Select Add Modify Clients to add modify or delete details on the list of your clients Clients List Code Name Cd Telephone Mobile Dues AAAI AARDV AARDVARKREMOVALS 94520200 56 09 AMA ABETZMINISTRYACCOUNT____ o4s71722 000 Acal accountng ALLIANCE sss328 5000 AAC facEautocLean i937 1465 O fo ooo AAB_ faDDABaLoon _______ passos 198 94 000 AD ADRIATICDEL ___
48. d at ducdde cael ins 78 STOCK ON ORDER REPORT icccccccccccssssssceccccceccsssssscscecccsccssesscecceccsssuuussscececcsssssuunsescescesesauenenssescs 78 PURCHASES PO ri O A EE T EEE A ce deters O E E E 78 SUMMARY PURCHASE REPORT a a a a a a A A E EN 79 ACCOUNTS MENU si scticsccicsscccscccsccccaceecsessocsccctinscsescoenscccecescsescocsccenccnscsescoasececacescsescocnccccsenacsesces 80 EHARTOF ACCOUNTS es a el ed 80 ENTRY POSTING 3 00 ani A A TA 85 BANK RECONCIIA TON rai 86 ACCOUNTING REPORTS ivcscccccccscccccccscctetscsedecescccsconsccccscescsecconsececscnsececconsscecscescseccoesececsouscsesee 87 LIST OF ACCOUNTS veecccisshssahocazsccaueigoadinedede sibaahssahoesseecssdeesashashes al 87 DAILY ENTRIES REPORT NEE E EE E E AEE AEA 88 DATEY BALANGES REPOR T nas 88 MONTHLY BALANCES REPORT ccccccccccccccssssssceccccccccesecsesccecsecuseussesccssssseuueesseeccssssseuuueeeeceeseeees 89 STATEMENT OF ACCOUNT eeto a a E A E A EE E a E 89 TRIAL BALANCE REPORT EAE E A E E 89 BALANCE SHEET REPORT a E E T E E E E E OE 90 DIARY pronun na n a a a A a A A O ESENS 91 APPOINTMENTS 2 AA SS EA E E EA EA cal vide Delia ods oa eee 91 NOTES EE AE T EE E E E EE A EEEE 91 INTERACTIVE CALENDARS ASA dd E ode 92 PUSHBUTTON Si S 92 Retail Man Contents 5 o ts scalded E 92 DS ATCT sates oad re A A A dips eg ule A E E 92 PAST OPA 5 O E ee ee 93 CVO SE ESC sco E O A O E 93 TELEPHONES AAA A A A AN 94 MAINTENANCE visssinsvsicsiptuescusoshsissnetvesinsyaiuebscshavbu
49. d expenses that the system buys for example Electricity Power Telephone Charges Car Maintenance etc This way the business can process all creditors from one section which is purchasing Step 7 If your business is already established select STOCK then Stock Quantity Adjustment to add the quantities of stock you already hold Another way of adding the stock is to enter it by selecting Purchases then Purchasing Step 8 If your business is already established you need to enter the outstanding clients and suppliers accounts To do that you can create a Sales or purchase invoice for each outstanding account The invoice date has to reflect the account period Use in the part Number column then under details enter Starting Balance Qty with 1 and the amount This will ensure a correct tax figures and also allows you to modify the information in the future if the need arises Retail Man Quick Start 10 Once the above steps have been done then trading can be started The Retail Man System comes with a standard chart of accounts An important account is 1001 Cash On Hand Use this as a temporary account to hold all the income that comes to the business from all kinds of sales For example assuming your business processes five invoices as follows Invoice No Amount Payment Method 1 100 Cash 2 150 Check 3 90 Credit card 4 50 Credit 5 80 Direct debit to your bank Payments for Invoices 1 2 and 3 s
50. date fields will be pre filled with today s date If you wish to alter this date you can either 1 Overtype the date 2 Right mouse click on the date field and enter the date interactively Entering Supplier and Customer Details Suppliers and customers can be selected from their respective lists by entering either the code in the code field or the name in the name field If the information you supply is valid the screen details will be filled If the information is invalid or incomplete a list will be presented for you to select interactively The list will be displayed with the name closest matching to the partial name you entered or if you entered a partial code in the code field the list will be displayed with the code closest matching to the partial code you entered Sort Order on List Screens List screens are used for the following e Clients List screen select Sales Add Modify Clients e Stock List screen press F9 or F10 e Suppliers List screen select Purchases Add Modify Suppliers e Select Account screen select Accounts Chart of Accounts When viewing these screens you can change the sort order of the first two columns by clicking on the column heading The information listed will be sorted in to order according to the column heading you clicked on Function Keys Use the following function keys for speed and simplicity F1 Activate help system This function key activates the Windows style built in help I
51. deposit slip at the end of trading day Retail Man System Maintenance 114 LOYALTY Use the Loyalty tab to set up a loyalty program that rewards repeat customers and encourages them to come back by giving them reward points every time they come in and buy something So each one dollar spent earns one point then once they reach a certain number of points the system will automatically issues them with a STORE CREDIT VOUCHER that is treated as cash so they can pay using it for their next purchase However you decide how much you want to give them for the points earned System Setup Company Points to Redeem 2000 For the Amount of 50 00 Days to Expiry 30 Payment Name Store Credit v Docket Header Acme Enterprises 12 Golf Avenue Parkwood WA 6987 Tel 09 84569874 Fax 08 94569857 Store Credit lt Docket gt Docket Footer Terms and conditions if use 1 You can use credit voucher as cash 2 This voucher is transferable 3 No refund will be issued if lost x gt El Save F2 Close Esc Points to redeem Enter the number of points to print the store credit voucher For the amount of Enter the amount you wish to grant the customer for points earned Days to Expiry An optional field to fill if you wish to specify expiry Payment Name Enter a payment name for the system to post the payment when processed from POS the payment must be created from the Payment screen Docket Header Enter the Store
52. details Part Number Details Quantity B Order Amount Tax Disc Total Other fields Enter the item part number If only a part of the code is entered you will be shown the Stock List Choose one by pressing Enter on the desired item To enter a non stock item Enter a in the code field and you will then be able to enter text in the item Details field If you entered a valid code in the Part Number field the item details will be filled automatically If you entered a in the Part Number field you can type in the item description Enter number of items or weight etc If the required quantity cannot be supplied due to lack of stock the system allows you to enter a back order Note that the back order option must be enabled For further information refer to Maintenance System Setup Sales This is calculated automatically but you can override the price supplied by the system Enter a tax code for example G for GST Refer to Maintenance Tax File Maintenance for further details Enter the item discount Calculated automatically With the cursor positioned on the part number field of a particular line item these fields below display details about this part Bin On Hand Total Qty Retail Trade W Sale Subtot Tax Paid Total The part location in store The quantity The total number bought The Retail Trade and Wholesale currency values can be overtyped if you wish T
53. e tax code included this field will be filled automatically otherwise select the appropriate code from the dropdown list Disc Enter the item percent discount Totals The system calculates and displays the total amount automatically Continue entering line items as required until the order is filled When you have completed the invoice select one of the following Save F2 Save the invoice Right click to view invoice on screen Print F3 Save and print the invoice Hint You can send the invoice to a different printer or even fax it by right clicking the print button and choosing the destination To Fax you have to install Fax software such as windows fax Email This will email the invoice directly to the client The client must have the email field filled with a valid email address If you are using a dialup modem you need to connect to your ISP first For ADSL users the system will send the email as an attachment Delete F4 Delete the invoice Payment F5 Pay the invoice Deliver F6 Print a delivery docket F7 Display a list of invoices or quotes for the previous 12 months Exit Esc Close the Invoice screen without saving The invoice is discarded Retail Man System Sales Menu 32 Shift F12 Print labels for the items you just entered To be able to print part numbers as barcodes you must install the barcode font that comes with Retail Man by either copying the file to C WINDOWS FONTS or by Control Panel
54. eady Due Enter the amount being paid spread over the list of outstanding invoices These can be part payments The total of this column is displayed at the bottom right This must agree exactly with the value in the Amount field on the left of the screen If you try to save with the amounts not in agreement you will receive a warning message Continue entering invoice payments on each line as required When you have finished select either Save F2 Save the payment Note that the total of this Paid column must agree exactly with the value in the Amount field The Save button is disabled until you have achieved this Print F3 Saves and print the payment Hint Right mouse click on Printto choose the destination such as a different printer Email Saves the payment and emails a Remittance Advice to the supplier Delete F4 Delete the payment Close Esc Discard any changes or additions to the payment and position the cursor to the top Retail Man System Purchase Menu 72 Add Modify Suppliers Select Add Modify Suppliers to add modify or delete supplier details El Suppliers List de Name Dues Creditlimits lintellironPtyLtd TT TG ITG COMPUTER PTYLTD oof ooo oog JMILLS DISTRIBUTION oof _ ooof 00 3692 76 000 J JUST BYTES COMPUTERS PTY LTD TS K TECHNIC SERVICES KT TECHNOLOGY oof oof 000 y oO vi da are Ns Modify Ente Close Esc Scroll the list and select the supplier record wi
55. em Sales Reports 49 Sales by Sales Rep Description Sales report broken down by sales representative over a specified time span Report request screen fields From Date Start date To Date End date Show 0 Sales Check if you want zero sales included in the report Retail Man System Stock Menu 50 Stock Menu Use the stock menu to add modify and delete stock cards and service items and to produce stock related reports stock Menu Stock Menu Stock Reports Ll 1 items Enquiry 7 Out of Stock Report Add Modify Stock 2 Transactions Enquiry 8 Stock Reorder Report Stock Groups Maintenance 3 Quantities Report 39 9 Stock Take Report Global Stock Maintenance 4 Selling Prices Report 2 a Stock Value Report Stock Quantity Adjustment 5 Cost Price Report Cy 6 Slow Moving Items Report b Items History Close Esc Function Keys The two most important function keys that are active in the stock menu are F9 enquire on items by stock code or part number F10 enquire by stock description or part name Retail Man System Stock Menu 51 Stock Cards Select Stock Cards to add modify or delete a stock or service item All items in stock must have a stock card Stock Card Maintenance Edit Mode I inactive O O O O O 2PLY Stock Item 2 Ply Roll 76x76x15 POS priner paper roll MAA HEWLETT PACKARD Service Item Details i Equivalent Part Numbers Retail Trade WholeSale Bundle On Special Hand Uni
56. en you email invoices and purchase orders To delete a user select the one you are about to delete from the Users File list then select Delete You will now see the Delete User screen which is similar to the Add User screen except that it has a Delete button Select Delete and answer all the warnings The user will be deleted Retail Man System Maintenance 123 Tax File Maintenance Select Tax File Maintenance to set up taxes and rates appropriate to your country Taxcode TaxDetails Rate 10 0 INPUT TAX 10 0 48 5 EXPORT TAX R Rate 0 00 0 00 A as a Ss lo mn oO The taxes shown in the Tax Codes screen are those for Australia Adjust these as required To add a new tax code select New This will position the cursor on a blank line at the end of the list Set the values of the three columns to your needs To change an existing tax code position the cursor on the code you want to change and select Edit This will allow you to change the fields of this code Select Close to return to the previous screen and save your changes Retail Man System Maintenance 124 Default Accounts Setup Select Default Accounts Setup to determine which accounts are to be used for posting if no account is specified This applies to Invoicing Purchasing and Payments Default Accounts Setup Assets Liabilities Cash in Hand Account CMe eres 4010 Default Bank Account Deposits Received Defau
57. fields Supplier Select a supplier from the dropdown list or type in the supplier code or name Leave this field blank for all suppliers From Date Start date for the report To Date End date for the report Summary Purchase Report Description List of purchases over a specified period of time Report request screen fields For the Period Select month and year in each field to cover the To the Period period you want the report to cover Retail Man System Accounts Menu 80 Accounts Menu Use the Accounts menu for the following operations e Change the chart of accounts e Add or modify the accounting entries e Perform accounts reconciliation such as bank reconciliation e Produce accounting reports such as Profit amp Loss and Balance Sheet reports sE Accounts Menu 5 xj Accounts Menu Accounting Reports 1 List of Accounts 5 Statement of Account Chart of Accounts Journal Posting 2 Daily Entries Report 6 Trial Balance Report A 3 Daily Balances Report 7 Trading Profit amp Loss Bank Reconciliation TS 4 Monthly Balances Report 8 Balance Sheet Report Close Esc Chart of Accounts Select Chart of Accounts to display add modify or delete an account from the chart of accounts Most chart of accounts are made of ten headings Heading Example 1 Current Assets Bank cash in hand 2 Fixed Assets Office Building 3 Intangible Assets Shares Goodwill 4 Current Liabilities Creditors Overdraft 5 Long Term Liabilit
58. g Year Start 01701 2000 Date Fornat ddimmiyyyy v Stationary Size as 210mmx297mm Temporary Files Path E Save F2 Close Esc Decimals The number of places of currency decimals Example For 100 cents in a dollar set this to 2 Currency Symbol Examples Tax Name Examples USA Tax UK VAT Australia and Canada GST Accounting Year Start Enter the accounting year start date Date Format Choose date format Stationary Size Choose the stationary size to be used for printing Letter size is used in the USA while A4 is used in the rest of the world Temporary Files Path Retail Man requires a folder for temporary files needed while you are using the system These are deleted automatically as soon as they are no longer required Retail Man System Maintenance 103 Sales Use the Sales tab to set up the invoicing options System Setup y Iv E s za a Iv amp e Save F2 Close Esc Prices Inclusive of GST Choose Sales Account Remind if Below Min Qty Warn if no stock Force backorder Show Client Tel amp Fax Print Part No on Invoice Print back orders on Invoice Print Discount on Invoice Make Quote as Default Print Invoice as Docket Default Qty Value Decimals in Qty Fields lt U lt i8 lt i lt I D AMEMLIINVOICE1 FRX ae Invoice Returns Invoice Title Copies to print Tax Invoice El Invoice Message I Print as Docket Items sold remain the pro
59. gt Fonts gt ADD New Font Import This option is used in two ways The first option is by clicking the import button in the invoice screen this will display a file import dialogue that allows you to TAB Delimited Text File import from a different file formats including Excle Tab Delimited Comma separated CSV and database formats the file must have the part number details qty and price fields Close Esc If you have a remote barcode scanner and you wish to remotely scan items right clicking on the import button will display a screen that allows you to scan items remotely once done you click on the import button and the data will be transferred to the invoice screen you can then modify the quantities and prices Import Data 4 2 o 060069 100342 100004 020013 890568 890288 o 4 No HA 2 3 4 5 6l H 7 _ MN _ To i i _ I H I _ m a Import Close Esc Partnumber stem Detais la NEW PART NUMBER Retail Man System Sales Menu 33 Payment F5 Allows you to enter the invoice payment or part payment Retail Man Acme Enterprises Master t User Inv Guote Number Part Number j i ney Sd a 4 FD MF2HD GEN10 Deliver To Balance Tal NAR 209 4640 0 00 Crat Limit Available z Paid Total 190 00 FF Outstanding Invoices Shift F Invoice List F9 Search Part No F10 Sea
60. he subtotal Tax Paid and Total currency values will be recalculated automatically Retail Man System Purchase Menu 69 Continue entering line items until the invoice or order is complete then select either Save F2 Save the invoice Print F3 Saves and print the Purchase Order Hint Right mouse click on Print to choose the destination either a different printer or fax the invoice Email Saves the document and emails it to the supplier Delete F4 Delete the invoice Exit Esc Discard any changes or additions to the invoice and position the cursor to the top Shift F11 Print labels Payment F5 Pay or part pay Selecting Payment allows you to enter the invoice payment or part payment The payment screen will be displayed Payment Payment No Date Amount 1488 20 Payment Method Details Bank Account Cancel Payment No Filled automatically Date The default is today s date Change this at will Amount Enter amount paid Payment Method Select Cash Check Credit Card etc from the dropdown list Details Enter the payment details Account Enter the payable account Type in either the account name or the code This will be verified against the Accounts List Retail Man System Purchase Menu 70 Payments To Suppliers Select Payments To Suppliers to pay a batch of invoices Invoices can be fully or partly paid Payments To Suppliers Payment No Payment Date Outstanding Invoices
61. hey are made All needed information is always at your fingertips so saving you time The Retail Man System runs under the operating system Windows 9x 2000 XP and most network systems that are Windows compatible It is year 2000 compliant and has no end of period posting In the multi user version several users can access the data at the same time Retail Man now comes with internet support The user can email the clients suppliers or contacts directly from within with great ease It also supports email broadcasting giving the user a very valuable quick and inexpensive advertising tool Retail Man System Quick Start 8 Quick Start Guide Trying to implement an electronic accounting and stock control system in the business can be overwhelming You are probably asking yourself where do I start first This quick start guide gives you a clear step by step approach with a minimum of fuss The overall task is broken into separate simple steps that you can follow in sequence to achieve the required result Step 1 Decide which users are going to be using the system and their access levels When first installed Retail Man comes with five users Users 1 and 2 have access to all parts of the system If you need to make the system secure you should allocate a password to each user at the earliest opportunity If you do not need security on the system simply blank the password of the master user To assign security select Maintena
62. hould be posted as received by 1001 Cash On Hand Account Invoice 4 was not paid so its payment should not be processed Invoice 5 payment should be processed to the 1002 Bank Account At the end of day we will create a deposit slip with the payments of the first three invoices which total to 100 150 90 240 and send it to the bank To reflect this transaction select Accounts then Journal Posting to create a journal as follows 1 With the cursor in the Journal Number field press Enter This will assign a new journal number 2 Enter the bank account of 1002 at the top account 3 In the next section enter the 1001 Cash On Hand account with the date and amount 4 Save the transaction Once this is done the balance of the Bank Account is increased by 240 while the Cash On Hand Account goes back to 0 assuming it started out with 0 When the bank statement is received you will notice that it will exactly match the computerized record by showing two transactions on that day the first one will be for the amount of 80 that went directly to the bank while the other will be the 240 Select Accounts then Bank Reconciliation to reconcile the bank statement You have to add all the bank charges that appear on the statement through the purchasing section The payment account of these charges has to be 1002 Bank Account Retail Man System Quick Start 11 Hints Tips and Shortcuts Entering Dates Most
63. iate for the POS printer to open the drawer Each POS printer has its own control sequence If the POS printer is not listed in the POS printer list in the program then you must obtain that information from the POS printer hardware supplier or from the user manual of that printer Note that most POS printers can emulate either the EPSON or the STAR POS printers so you can try any of these two printers The following screen shows the setup to the cash drawer which is connected to the EPSON TM II POS Printer System Setup Iv 1280x1024 v Cash Drawer 2 CHR 11 CHR 13 Welcome to EziSolution Software Generic on Com1 chr 27 chr 33 chr 32 chr 27 chr 33 chr 0 chr 29 chr 86 chr 01 d Mv jo chr 27 chr 112 chr 0 chr 25 cl a s Retail Man System Maintenance 113 PAYMENTS Use the Payments tab to set the default payments methods up to 9 And also the accounts to post to when the sales or purchase payments are processed System Setup E Company Paymentuame AC to Postto on Sales A CtoPosttoonPurchase je casH_ CcashDrawer_ Cash Drawer P cHeck BankAccount Bank Account JorcarD_____ cashDrawer________ BamkAccount Jamex _ cashDrawer______ cashDrawer Diners CashDrawer Cash Drawer EFTPOS _ _ s Bank Account ank Account sl tS Close Esc Enter the payment name posting accounts and tick the deposit tab if you want the payment to appear on the bank
64. ied time period broken down by each purchase department Report request screen fields From Date Start date for the report To Date End date for the report Back Orders Report Description List of back orders sorted by either part number or supplier Report request screen fields Part Number Enter a part number and or supplier name to filter Supplier Name the data for the report Leave either or both fields blank for all parts and or all suppliers Sort Order Select Part Number or Supplier Name depending on the order you want the report in Stock On Order Report Description Also called the Purchase Orders Report List of items on order Report request screen fields From Part No Restricts the report to a specified range To Part No of part numbers or leave blank for all Group Code Restricts the report to one group or leave blank for all groups Sort Order Select from the dropdown list Group amp Part Number Group amp Details Purchases Tax Report Description Tax paid over a specified period of time on either cash or accrual basis detailed or summary Report request screen fields From Date Start date for the report To Date End date for the report Detailed or Summary Cash or Accrual Retail Man System Purchase Reports 79 Purchase Payments Report Description List of payments and the way they were allocated on invoices It is primarily used to verify payments entered Report request screen
65. ields Change these at will then select Save to save the changes or Cancel to abandon the changes without saving Es Modify Directory Entry Adam Romero 12 Faris Road ATTADALE NSW 87644532 32454345 Please not that under the Group field you can group your entries any way you wish by either text or number This field will be used to filter out emails and printouts Close Esc Close the telephone directory and return to the main menu Retail Man System Maintenance 96 Maintenance Use the Maintenance Menu for the following e Set preferences and customize the system to your requirements Example set the currency symbol e Fix problems that may occur following abnormal shutdown of your computer Example after an unexpected power outage Maintenance Menu Files Reindex Use Files Reindex under the following conditions aR e After an unexpected power blackout surge or brownout This includes E unintentionally turning off your computer ts without going through the normal shutdown gt A Files Export Import sequence If anything like this happens you are strongly recommended to reindex ca all files Failure to do so may produce R estore Files From Backup H unexpected results If the index files were deleted by mistake After a data restore operation Users File Maintenance If Retail Man starts to behave strangely in any way Typically this could include not being able to find data that yo
66. ies Loans 6 Financed By Shareholders Capital 7 Sales Cash Sale Credit Sale 8 Cost of Sales Purchases 9 Expenses Advertising Car Expenses 10 Other Income Commission Received Under each heading there are subheadings that can be added modified or deleted Retail Man System Accounts Menu 81 El Select Account Code Name Type Postto oroup Level Ron E CURRENT ASSETS Tt 100m CashDrawer o P S al A 1002 BankAccount o P S S d A 1003 Petycash oo P S al 1H 1100 Trade Debtors 1101 Less Prov n for Doubtful Debts 1200 Stockon Hand 1300 Prepayments Ml A p ll a l SH lt 1 SI S EZAR Deposits Paid voluntary Withholding Credits 2000 NON CURRENT ASSETS Plant amp Equip at Cost Plant amp Equip Accum Dep n Fixtures amp Fittings at Cost la 4 Close Esc Select Account screen fields are displayed to help you find and identify any that need to be changed Code Each account must have a unique code Name The name of the account Group The group this account is in Groups are numbered 1 11 Type T Title H Header P Posting Roll Roll the account balance at the end of the accounting year To modify an account use the up and down arrow keys to position the cursor on the account you want and press the Enter key or select Edit This will display the Edit Accounts screen Retail Man System Accounts Menu 82 fi Edit Accounts CURRENT ASSETS CURRENT ASS
67. ist screen The New Supplier screen will be displayed for you to enter the details This screen is similar to the Edit Supplier Details screen Retail Man System Purchase Reports 74 Purchase Reports All Purchase Reports can be sent to screen printer or file according to what you select after filling out the fields on each report request screen NOTE In the list of reports following many of the report request screens have relatively few fields and follow a repetitive pattern For this reason some of the screen shots have been omitted List of Suppliers Description List of suppliers in either as a full page report or as envelope labels Suppliers List Report O ee Cancel State State Code or leave blank for all states Report request screen fields Retail Man System Purchase Reports 75 Purchases List Report Description List of purchase invoices over a specified time span for one or more suppliers Purchases List Report Supplier Name meee 22 03 2003 WERE 22 03 2003 AT Detailed C Summary CU aj C Paid Unpaid Report request screen fields Part Number Enter a part number and or supplier name to filter Supplier Name the data for the report Leave either or both fields blank for all parts and or all suppliers HINT Right mouse click on supplier name field to get a supplier list From Date Start date for the report HINT Right mouse click on any date field and select a date interactive
68. iver email From email Address Enter your email address Reply to email Address Enter an email address if you wish to receive a receipt from the person you emailed This can either be the same as the previous or a different one that you assign for receiving replies SMTP Domain Enter the SMTP Domain if you have one in use SMTP Server This field must be filled with a valid SMTP address You can normally get that from your internet service provider ISP or by checking your Outlook Express accounts and copying the SMTP Server setting from there If the field was filled with the wrong information or left blank you will not be able to use the email feature at all The system will issue warnings and error messages until this field is filled properly Retail Man System SMTP Port Timeout Server Authentication Attachment Default Message Text Maintenance 122 Enter the SMTP port normally it is 25 Enter the timeout in seconds The default is 30 seconds If your ISP requires server authentication then tick this option and enter a valid user name and password Choose the type you want the system to convert your documents that are emailed or saved Choose PDF If you want your documents to include images such as BMP and JPEG However you need to have a PDF reader such as ACROBAT READER which you can download for free Enter the default message text that will appear on the broadcast email screens as well as being sent wh
69. kage Contents tab for you to enter the item details Inactive If the item is not to be used and not to be included in reports check this box Retail Man System Details Tab Retail Price Retail Qty Trade Price Trade Qty Stock Menu 52 Enter the retail price of the item Enter the quantity that applies to the retail price This field is used when the client is on quantity discount Enter the trade price of the item Enter the quantity that applies to the trade price Wholesale Price Enter the wholesale price Wholesale Qty Bundle Price Bundle Qty Enter the quantity that applies to the wholesale price Enter the Bundle price ex 15 for 4 Enter the quantity that applies to a Bundle The information on the right of the screen is updated through the stock transactions Sales and Purchases and cannot be changed manually To start entering quantities in stock you must use purchasing with the supplier as Brought Forward Stock Stock Group Tax Code Sales Account Purchase A C Bin Location Reorder Level Reorder Qty User Prompt On Special From To Last Cost Use this field to enter items under different groups such as Drinks Food etc The purpose of the stock group is to allow you to track how each group has performed Choose Tax from a drop down list Choose an optional sales account if no account was chosen the system will post the sale to the default sales account Cho
70. lose Esc Hold Recall This button allows the use to hold POS sales and recall them later on Recall Sale PRT HAY 13 44 04 09 05 2005 17 47 28 07 10 2005 03 16 27 Retail Man Point of Sale Screen 22 Quick Menu Clicking on the MENU button on the POS screen will activate the Quick Menu screen which will allow you to use either a touch screen or mouse for entering frequently sold items Quick Buttons Menu f 8 8 Can a Lime Drink Wn carl cox 8 Carton Labels a Special MEN LT fa You can press CONTROL ALT and click on any button to modify the contents and icon of that button to suit your business if you do enter the wrong part number the system will prompt you with Wrong Part Number Please fix message every time you press that key Note that the top row of buttons allows you to enter different group of items for each menu button Retail Man Point of Sale Screen 23 Start End of Day The Start End of Day screen is used to perform the cash reconciliation at the end of day The user has to enter the amounts that are in the cash drawer at the start of day and also the amounts that are in the cash drawer at the end of the trading day Then the user can print the cash reconciliation report that will show any discrepancy in the amounts present at the end of day Any positive amounts indicate a surplus while negative amounts indicate a shortfall that should be investigated Start End of Day 40 01 2006
71. lt Clients Account Profit amp Stock on Hand Account TAX on Purchases Income Default Sales Account Enter a valid account number in each field The account numbers must be in the Chart of Accounts You can obtain the Accounts List to select from interactively by one of the following methods 1 Type in part of the account number and hit Enter 2 Double click on the field When you have finished select one of the following Save Save the changes and return to the previous screen Close Abandon the changes and return to the previous screen without saving Retail Man System Maintenance 125 Clear Data Files This option is used to clear data files all cleared data will be permanently erased with little chance of recalling it and the time taken to erase data is very fast so be very careful in using this option Use it only if you need to erase all of your data such as when you first start and want to remove all the test data that you created Also make sure to lock this option to all other users of the system using the security settings discussed above in the user settings screen Clear Data Files lt Proceed Close Esc To erase data choose the data files you wish to erase then enter a valid password and click proceed you must be the only user on the system with all other instances of the program closed Retail Man System Backup 126 Backing Up What is Backup Backup is the process of maki
72. ly from a calendar To Date End date for the report Report Type Select Detailed or Summary according to the level of detail you want Status Choose purchases status Retail Man System Purchase Reports 76 Purchase Orders Report Description List of purchase orders over a given time period Report request screen fields Part Number Enter a part number and or supplier name to filter Supplier Name the data for the report Leave either or both fields blank for all parts and or all suppliers From Date Start date for the report To Date End date for the report Report Type Select Detailed or Summary according to the level of detail you want Aged Suppliers Report Description List of suppliers with amounts owing categorised into current 30 60 and 90 days periods Report request screen fields For the Period Select the month and year to report on State Enter a state code or leave blank to report on all states Include addresses Check if you want the report to include addresses Show 0 Balance Check if you want the report to include zero balances Retail Man System Purchase Reports 77 Supplier s Statements Description Detailed suppliers statements showing all outstanding invoices and the payments made over a specified time period upon leaded Statement Notes to Appear on Statement A oem 01 03 2003 EREGI 22 03 2003 Ml include Pa v S W Detailed statement TI Name Phoe Current Balance 8 v AAPT
73. m COLO LA E A SA di 130 How to display a picture on the main ME rinks eba a teenies 130 How to change the user interface ds dde 130 How to return Sales or Purchases TS TA A Gest Riche Me a lade EAT Meslay 131 How to clear databases and start fresh iaa aaa aia 131 How to change currency and tax VE a eee uuu eek 131 How to r stor e backed p AAA LA en as 131 How to add network USCS occcccccccccssesssscecccccccccssssscsccsccccssssssescesccsssssusssesceccssccusesscsceeccsssseuenees 131 Retail Man Contents 6 How to add a company logo to the invoices ui id ta 131 How to upgrade to the latest VETO A da dei 132 How to print stock Labels and Barcodes 132 PROBLEM SOLVING TIPS Retail Man System Introduction 7 Introduction The Retail Man was designed for business people who have only limited knowledge of accounting principles The system makes it easy for users with only a partial accounting background to start entering information on the computer without worrying too much about debit and credit principles The whole idea behind the system is that it is very similar to the paperwork side of the business but much faster This can save the business thousands of dollars in many ways including e Faster debit collection e On time payment to creditors e Smaller accountants bills e Faster tax returns e Andmore The user interface of the system is very simple and errors made during data entry can be corrected as easily as t
74. mpatible printer software Epson Fuji xerox Fujitsu Generic Text Only ay Generic IBM Graphics Spin gt v EY ue mbeol Y oy This driver is digitally signed Windows Update Have Disk Tell me why driver signing is important Faakakhanr cros Then rename to the device name used Once this is done the device name should appear in the HARDWARE Setup screen Retail Man System Maintenance 111 Add Printer Wizard Name Your Printer y You must assign a name to this printer Type a name for this printer Because some programs do not support printer and server name combinations of more than 31 characters it is best to keep the name as short as possible Printer name Cash Drawer Do you want to use this printer as the default printer C Yes No Once this is done go to MAINTENANCE gt SYSTEM SETUP gt HARDWARE and adjust the settings as shown in the following screen Iv CHR 11 Welcome to ml OPEN CASH DRAWER Iv Note that in the OPEN DRAWER field you can enter any text but it must be in between quotes otherwise you may get an error message Retail Man System Maintenance 112 If the Cash Drawer has a POS printer interface Connects to the POS printer then the setup is a lot simpler all you have to do is tick the CASH DRAWER CONNECTS TO POS PRINTER option and make sure the OPEN DRAWER field has the control sequence that is appropr
75. n contain both letters and numbers Retail Man System Maintenance 118 Settings Joseph System Settings POS User interface Menu and Toolbars v Show Tips on Startup f Open Diary on St Language File German v Edit eee ane Desktop Picture File Menu Level DISHED JPG main Menu Colors gt Background Color Modify values to Change the Colors 5 Save F2 Close Esc Each system user can also have his her own system settings such as interface language desktop picture menu colors email settings and other custom settings INTERFACE User Interface Choose one of two interface settings Big Buttons which is suitable for touch screens and is easier to point and click on the big buttons or the menu style interface which is suited to the mouse use Language Leave blank if English or choose a different language file The system can support any number of languages but when the system is first installed all languages will display English but can be changed by the users for their own language Desktop Picture Choose a picture file to display on the program desktop Show tips on Start Tick if you want the system to display today s tip on start up Open Diary Tick if you wish the system to show the diary on start up Show Tool tips Tick to force the system to show tool tips help Menu Colors Choose different menu colors Retail Man System Maintenance 119 Sales This screen is used to config
76. nce then Users File Maintenance and add or remove users as you need You can give users one of four possible access levels These are 0 No access 1 Read only 2 Read and Write 3 Full access Read write Modify and Delete O The first two users Master User and Manager will always have a full access to all parts of the system regardless of what their access levels are set to O Use Ctrl F12 to change users from anywhere in the system Step 2 Select Maintenance then System Setup to set up your company name and other details Refer to the corresponding section below for further information Retail Man Quick Start 9 Step 3 Select Sales then Add Modify Clients to add the client details You are recommended to create a client name called CASH SALES for all cash sales Step 4 Select Purchase then Add Modify Suppliers to add supplier details You are recommended to create a supplier name called CASH PURCHASE for all cash purchases Step 5 Optional Select Stock then Stock Group Maintenance to create or modify stock groups For example typical groups for a computer shop might be e Computers Monitors Printers Software Elia Whilst you are setting up the stock groups you are also recommended to create expenses groups such as Electricity Telephone Bank Charges etc Step 6 Select Stock then Add Modify Stock to add the stock and services your business sells You are also recommended to add all the services an
77. ng a copy of the data on your computer to one of the following places e Internal medium such as a second hard disk in the same computer e External medium such as ZIP disk CD R CD RW or tape cartridge e External medium such as the hard disk of another computer Why Backup The purpose of backing up is so that you do not lose your business records as the result of adisaster Disasters can include things such as e Corruption of files caused by lightning or power surges e Damage to your hard disk or the entire computer caused by wear and tear or some accident such as dropping the computer or fire e Theft of your computer Backing up is insurance You don t need it until disaster strikes How Often to Backup You are the best person to decide on the backup frequency Generally speaking backup ought to be done every business day In this case if you backup every night at the close of business if a disaster occurs in the middle of the day then you will lose only that morning s business records If however you decided to back up only once a week then you could lose up to a week s records depending on when disaster struck On site or Offsite Offsite is best Backing up to another computer that is left in your business premises is of little use in case of fire or if thieves take every computer in your office Backing up onto ZIP disks LS 120 CD R CD RW or a laptop that you take home is a good idea It is unlikely that b
78. nt 668880466 Current Balance 21706 41 AccountName Details Dae Amounts Deposit 05401 2001 100000 00 05401 2001 TOTAL 100000 0 o Journal Voucher screen fields Journal Number To create a new journal entry press Enter on the Journal Number field A new journal entry with the next number in sequence will be created To recall an existing journal entry type in the old journal number This journal entry will be recalled You can then modify it or delete it Account Name Enter either the account number or the account name if the system cannot find the entry it will display the chart of accounts You can then choose the account you want by pressing Enter on the account Current Balance The balance of the top account The following assumes you are entering transactions on a journal entry If you have recalled an old entry you will be able to deduce from the following how to modify transactions All the following transactions will affect the selected account so if the amount entered is positive it will add to the account balance if negative it will subtract from it List columns in the Journal Voucher screen Retail Man System Accounts Menu 84 Account Name If you can t remember the account number then enter the account name If the system finds the name it will display it and the cursor moves to the details field Details Enter the transaction details such as cheque number Date Enter the date
79. ntment Details Type the appointment details You can type in up to 50 characters Type Select from the dropdown list The choices are e Once The appointment occurs once only not regularly e Daily The appointment occurs every day at this time e Weekly The appointment occurs every week on this day e Day of Month The Appointment occurs on a certain day of month e Monthly The appointment occurs on this date every month e Yearly The appointment occurs on this date every year Reminder Check this box for Today Pressing this button takes the user back to today s date Search You can search for any string of text in the appointments file Retail Man System Diary 93 List The list can be sorted by appointment type for a range of dates Close Esc Closes the Diary and returns you to the main menu Retail Man System Telephones 94 Telephones Use Telephones to find add modify or delete entries in your telephone directory The directory allows you to record the following information in each entry Name Address Phone number Mobile number Fax number and Email address Telephone Directory 7 Name Home Tel WorkTel Mobile fax Ema E Adam Romero 87644532 32454348 fa romerbyanoocom Janetwebb esomsss iwebbnomailcom John smith es324332 osss332mM osz399993 ismihi123Ginetnet_ DA E O TE A EA A alg BS SBS s Modify Enter Add New F2 Envelop F3 Delete F
80. o this refer to the Maintenance Menu Point of Sale Setup POS Setup tab To finish the sale press either the Esc or Enter keys on an empty Part No field Retail Man Point of Sale Screen 19 Total As each item is entered the line item total will be displayed in the Total field Bin These fields are display only On Hand and show the storage location the number in stock Tax and tax amount Total When all items have been entered the operator hits Enter on the empty Part No field of the next line The total is calculated and displayed in the Total field at the bottom of the screen and the cursor moves to the Paid field Paid The operator now enters the method of payment by choosing from a drop down list This list can be modified from the System Setup Screen The field now defaults to the Total amount and the operator can now enter a higher amount according to what is offered for payment There are two methods of entering the payment the first one is using a drop down list which is more suitable for keyboard users To access this method just press lt Enter gt on an empty Part No field in the POS grid the cursor will move to the dropdown list where you can make the payment One or more payment options can be used to pay for the same transaction The other payment screen is more suited to touch screen or mouse users but can also be used with the normal keyboard This screen is activated by pressing F2 or F
81. oad Pima AAA Q fi o LO D Sally Miriam Michelle xuj es Settings New Delete F4 Close Esc To Modify an existing user choose the modify button to add a new user select New The Modify New User screen will be displayed 5 Mars Road Canning Vale 98574563 0411789546 Close Esc Retail Man System Maintenance 117 Fill out the fields then select one of the following Save Save the new user details and return to the previous screen Close Abandon the changes and return to the previous screen without saving Security Settings Joseph Security Settings Pos 1 Summary Income Report 1 Daily Sales List Report 2 Staff Sales Report 3 Group Sales Report 4 Point of Sale 3 Start End of Day 5 0 NoAccess 1 Read Only 2 Read Write 3 Full Access Save F2 Close Esc Click on the security button to modify the security setting for each user The system allows detailed settings based on 4 levels with O setting that will prevent the from accessing the menu item 1 will give a read only access 2 gives a read write access and 3 gives full access including deletion Note that users 1 and 2 will have access to the system regardless of their security settings Also if the first user does not have a password then the system will not ask for a password on starting up so to secure the system you MUST provide the first user with a password Passwords are not case sensitive and ca
82. opy from the back up medium to the program folder Please note that by copying the backed up data you will lose any changes you made to the data from the time you did the that backup to the present moment You must also Re index the files by MAINTENANCE gt FILE REINDEXING How to add network users If you need to add network users to the system you must have purchased the network version of the program then you have to decide which computer system will act as your server it does not have to be a dedicated server Make sure the hard disk drive on the server is fully sharable to do that click on My Computer Right Click on the C drive and choose SHARING AND SECURITY then give the drive a Share Name such as SERVERC and give it full access if successful you will see a hand under the C drive icon Then create a short cut on each station as follows let us assume your server name is SERVER and the drive share name is SERVERC in the short cut enter SERVER SERVERC RMAN EXE and in the START IN field in the short cut properties you must also enter ISERVERISERVERC Please note the names of the server and the drive share name must follow the DOS path conventions of 8 characters or less and no spaces otherwise you will be receiving program errors every time you try to run the program Please note if you have a heavy workload on the program then a dedicated server is recommended How to add a company logo to the invoices To add a company logo
83. ort type from dropdown list Enter a part number to list invoices that include this item Leave this field blank to include invoices for all parts Enter a client name to list invoices that have been issued to that client Leave this field blank to include invoices for all clients Choose either detailed of Summary Choose outstanding paid or leave blank for all Enter start date you want the report to cover Enter end date you want the report to cover HINT Right mouse click on any date field and select a date interactively from a calendar Summary Sales Report Description Summary of sales over a given number of months Report request screen fields For the Period To the Period Select the start month and year Select the end month and year For a report spanning only one month enter the same in both fields Aged Clients Report Description List of clients with amounts owing categorized into periods of current 30 60 and 90 days Retail Man System Sales Reports 44 Aged Clients Report Month Year For The Period Report request screen fields For the Period Select the start month and year the report is to cover State Enter a state code to restrict the report to that state Leave this field blank to include all clients regardless of state Include Addresses Check this box if you want addresses in the report Show 0 Balance Check this box if you want the report to include clients with a zero balance Re
84. ose an optional purchase account This is useful in posting expenses such as telephone charges electricity etc to its proper expense account If left blank the system will post the purchase to the default purchase account Optionally use this field to locate the stock in a large store Enter a minimum stock quantity value which if the stock level falls below this quantity the system can report it Enter the quantity to order when the level falls below the minimum stock level Enter an optional message to pop up on sales Enter an optional special discount price Enter the dates over which the special discount price is to be available to customers Enter the last item cost for a new item Retail Man System Stock Menu 53 History Tab This displays the past 12 months performance of each item Stock Card Maintenance Edit Mode Stock Item C Service Item C Package uy Amount Sold Qty Sold Am 249 600 2 slclclolalalalelelainie Amoun 2300 00 0 00 0 00 0 00 8 El lt El Buy 100 o o o ojojojojojo ojo ojo Ojo ojo ojo ojo ojo ojo 5 wo el E elelelolela Elo Slolo 3 me l ojo ojo olo ojo S 2300 000 Period January February Maren April May June Muay August September October November December _ ToTAL__ __725 000 297 934 560 Retail Man System Stock Menu 54 Equivalent Part Number
85. oth your home and your business will both be subject to disaster at the same time Backup Medium There are many backup medium options which can be used to store the data all mediums share common factors such as to keep them away from heat strong magnetic fields direct sun light humidity and dirt or dust Here is a list of some of these medium options with the pros and cons for each one 1 FLOPPY DISKS Floppy disks are the most widely used backup medium for small data storage they are cheap convenient and transportable However they are not very reliable especially for backing up on more than one disk Floppy disks can develop bad sectors easily and must be formatted regularly to make sure that they are reliable If the backup spans on more than one disk then any faulty disk within a set can prevent you from restoring anything They also give a false sense of security because they often seem to backup normally but in fact are faulty Retail Man System Backup 127 2 ZIP DRIVE Zip drives are drives that can take a special disks that look like floppy disks but are much faster than floppy drives Their speed is comparable to hard disks and are fairly reliable You can actually run programs directly from them and can be used as standard hard disks The smallest Zip disk can take of up to 100 MB 3 TAPE CARTRIDGE Tape cartridges are used to backup large data However they are sequential devices which means to restore a particular file
86. ou do not want to use the keyboard and mouse to move from one column to the next while Enable will cause the system to stop at each column that is enabled Allow Qty Discount Tick if you wish to allow Stock Qty discount as entered in the Stock card Allow Deletion Tick to enable the user to delete unwanted POS entries Please note you can only delete today s entries If you do wish to delete entries from previous dates you have to change the system date before the system will allow you to delete them Retail Man System Maintenance 121 Email The email tab allows you to setup the email parameters needed for sending emails through the system Each user must have his or her own setup The common fields between all users are the SMTP Server the SMTP Port and the timeout time Jack Saymore System Settings From Name Samy Smin From email Address ssmith acme com Reply to email Address SMTP Domain westmeteom S SMTP Serer maestre SMTP Port Default 25 25 Timeout Default 30 30 Attachment PDF HTML Server authentication Y UserName san Password ernt Default email Message Invoice Quotation Statements Receipts Purchase order Payments General Hi Please find attached your invoice itis in PDF format if you do not have Acrobat reader you can download it fro free from www adobe com Danarde Save F2 Close Esc From Name Enter your name This will be displayed on the rece
87. ows Driver CTo properly install a pos printer you must first create a Windows printer driver from START gt SETTINGS gt PRINTERS AND FAXES if you do not have a proper POS windows driver you can use the GENERIC Windows driver Double Width ON This field is used to enter the POS printer double width control code If you do not wish to show the company name is double width just enter chr 32 in this field Same applies for the Double Width Off Auto Cutter On Enter the control code for the POS printer auto cutter You can have a partial cut or full cut Check your printer manual Graphics support Tick if your POS printer supports graphics most new printers do support graphics Older type POS printers do not support graphics and will cause printing problem if this option is enabled Electronic Scale Enter the Electronic scale parameters if you have one Retail Man System Maintenance 109 Pole Display if you have a pole display it will normally connect on the serial port you must create a device under CONTROL PANEL gt PRINTERS and choose GENERIC PRINTER with the correct com port and com port settings Same applies to the cash drawer if it is a serial device Cash Drawer Cash drawers can either connect to a serial port such as COM1 or COM2 or it can connect to the POS docket printer You must enter the correct open drawer command for the drawer to open Use Shift F12 to test To setup a cash drawer with a serial interface follo
88. ows the import or export of data to and from the database files used by the system Ezi Accounting EziSolution Software Master User ion ioj x 4 o 2 a Diary Telephones Help E noose Data File Choose Operation Details File Type Retail Cost Excel Spreadsheet XLS y mea Reader Level File to Imports Export To lt lt Hemden MornempistocixLs Reorder 5 Deliveycharge 200000 ooooof fo o Discount ooooof 0 0100 ojo DESKTOP CASE WITH 230WP SUPPLY STD 78 0000 65 0000 a Mounting KitFor3 6 FDD HDD 120000 sssoo 12 0000 HARDWARE MAINTENANCE HOUR 110 0000 0 0000 ojo 0000 0000 0 PR ACC CA PRINTER PORT LPT CARD 45 0000 40 0000 ism SOFTWARE MAINTENANCE HOUR 110 0000 0 0000 STA28 STATION STANDBY 280VA UPS 319 0000 250 000 144 Fl OPPY DRIVE 44 nnn EXPORTING Data File to Export From Choose the data file to export from Choose Data Fields Required Choose the required fields by moving them to the box on the right Operation Choose Export to export one of many database files to a number of different formats File Type Choose the file type you are exporting to Valid formats are EXCEL CSV and TAB DELIMITED File to Export To The system fills in the default destination file it uses the C TEMP folder to store the exported file You can choose to accept this choice or change it to a different folder Note that the file path and name must not contain any s
89. paces otherwise the export will fail and an error message generated Once this is done the system will display a grid with all of the data to be exported you can choose to change the data in Retail Man System Maintenance 99 the grid without affecting the database You can also stop any row from being exported by simply clicking on the left most column and un check Click on the Export button to export the data IMPORTING DATA Data File to Import To Choose the data file to import to Choose Data Fields Required Choose the required fields by moving them to the box on the right Operation Choose the Import option File Type Choose the file type you are importing from the valid formats are EXCEL CSV and TAB DELIMITED File to Import From Enter the file name including the full path of the file you are importing from Make sure the data matches the field names in the grid otherwise you will get incorrect data in your data files If there is a column you are not importing make sure to have blank fields in the source file Also make sure to enter a valid file name the file name and path must not contain spaces To choose the file name interactively double click on the file field To exclude any row from being imported un tick the first column in the grid You can change data being imported by over writing the data in the grid this will not change the data in the original file Retail Man System Maintenance 100 Sys
90. perty of our company until paid in full To lt be or notto be this is the question Items sold remain the property of our company until paid in full Items sold remain the property of our company until paid in full Items sold remain the property of our g camnany until naid in fill Determines whether or not the invoiced prices include or exclude Tax When this is checked the Post To field on the Invoicing screen is visible This allows you to post the whole invoice amount to a particular account When this is not checked the Post To field on the Invoicing screen is not visible and the whole invoice is posted to the default account Issue a warning if stock levels fall below the specified minimum Issue a warning if there is a zero stock level Issue a backorder automatically if stock levels fall below the predetermined minimum Include the customer s telephone and fax number on the Invoice screen Deliver To fields Include the part number s on invoices Include back orders on invoices Include the Discount on invoices Sets the default such that when you select Sales then Invoice the Invoice Quote option defaults to Quote Prints invoice as a Docket on docket printer Determines the default quantity on invoices Sets the number of places of decimals for invoice quantities Tax and Discount fields Retail Man System Maintenance 104 Enable Various columns Tick Un tick to enable Disable columns on screen or p
91. play the item individual cost The system will display the total to save the updated stock quantities To print transaction To delete discard transaction to close the screen without saving Retail Man System Stock Reports 61 Stock Reports All Stock Reports can be sent to screen printer or file according to what you select after filling out the fields on each report request screen NOTE In the list of reports following many of the report request screens have relatively few fields and follow a repetitive pattern For this reason some of the screen shots have been omitted Item Enquiry Description Report on the sale or purchase of an item over a specified time span Items Enquiry Report Part Number Stock Group From Date 2203 2003 To Vy Screen Cancel Report request screen fields Item Details Enter the item details you wish to the report for Use F9 Search Part No to enquire on item code and F10 Search Part Name to enquire on item details Stock Group Choose Group or leave blank for all groups From Date Start date for the report To Date End date for the report Sales Purchase Sales will report the sales transactions Purchase will report the purchase transactions Detail Summary Select according to the level of detail you want Retail Man System Stock Reports 62 Transactions Enquiry Description Report showing the transactions of all items over a specified time span Report request sc
92. rch by Item Shift F12 Print Labels Fields on the Payment screen are Date Amount Paid By Details Account Defaults to today s date Alter this as required HINT Right mouse click on any date field and select a date interactively from a calendar This is pre filled with the invoice amount outstanding You can alter this as will be the case for part payments Select a payment method from the dropdown list Cash Check Credit Card etc The payment details default to the payment method You can overtype this as required Enter either the account number or account name If you enter the start only of the name or number the Accounts List will be displayed positioned according to what you typed in If you are completely unsure enter and hit enter for the accounts list Select the one you need The default account is CASH ON HAND which acts as a control account for cash in This account must have a zero balance once the income is sent to the bank and a journal entry has been created to reflect that transaction Retail Man System Sales Menu 34 Payments Received Select Payments Received to pay a batch of invoices Invoices can be fully or partly paid Client s Payments ME CEC C CARD Credit Cards E 3 Y Save F2 Print F3 Email Delete F4 Close Esc Date 10056 13 10 2005_ 10059 17 10 2005_ 3 10065 11 11 2005 4 10081 07 01 2006 A Payment No To enter a new pa
93. reen fields From Date Start date for the report To Date End date for the report Sales Purchase Sales will report the sales transactions Purchase will report the purchase transactions Quantities Report Description Report of stock items and their current quantities in stock for a specified range of part numbers Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Enter a group code to report on Leave this field blank for all groups Sort Order Select from the dropdown list Group amp Part Number Group amp Details Include 0 Qty Check this option if you want to include stock with a zero quantity in the report Selling Prices Report Description Report of the selling prices of the stock items Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Enter a group code to report on Leave this field blank for all groups Sort Order Select from the dropdown list Group amp Part Number Group amp Details Include 0 Qty Check this option if you want to include stock with a zero quantity in the report Retail Man System Cost Price Report Stock Reports 63 Description Report of the last and average cost of stock items sorted by item code Report request screen fields From Part No To Part No Group Code Sort Order Enter first part number Enter last part number En
94. rintouts Invoice Copies to Print Determines how many copies of invoices are printed Invoice Title Enter invoice title to appear on the printed invoice Invoice Message Allows you to type in text that will be printed on all invoices Quote Title Enter invoice title to appear on the printed quote Quote Copies to Print Determines how many copies of quotes are printed Quote Message Allows you to type in text that will be printed on all quotes Stock Use the Stock tab to set up the stock costing on sales and stock enquiry screen System Setup Company General E i 0 Loyalty Stock Costing on Sale Don t Cost on Sale C Use Last Cost C Use Average Cost C First In First Out Cost gt E Save F2 Close Esc Stock Costing on Sales This option group are radio buttons You can select one and one only Don t Cost on Sale Select this option to prevent posting the cost of each sale to the accounts Use Last Cost Select this option to post the last stock cost to the accounts Use Average Cost Select this option to post the last stock cost to the accounts First in First Out Cost Select this option to post to the accounts on a first in first out basis Retail Man System Maintenance 105 Stock Enquiry Screen This options allow you to set up what is displayed on the Stock List screen when you press either F9 or F10 Show Other Details When checked shows the Other Details field Show Bin When checked shows the
95. s Tab This allows you to enter several suppliers part numbers for equivalent parts you buy from different suppliers Stock Card Maintenance Edit Mode mM 2PLY 2 Ply Roll 76x76x15 POS priner paper roll HEWLETT PACKARD Details History Equivalent Part Numbers Content Part Numbers Supplier Name Last Buy Cots 4 No 1 9412658412 ZIPFORM COMPUTER STATIONERY DATA ROLL 12 05 2005 2 31 TE m a ESE A i v tl 4 S Save F2 Next Previous Print F3 Delete F4 Close Esc Each line item on the list represents an alternative supplier for the part specified in the fields at the top of the screen No This is just a line item number Each line is numbered off starting with 1 at the top Part Numbers The alternative supplier s own part number Supplier Name The name of the alternative supplier Last buy The date you last purchased this part from this alternative supplier Cost The current price charged by this alternative supplier Retail Man System Stock Menu 55 Package Contents Tab The Package Contents tab is enabled only when Package is checked Each line item on the list represents one of a number of possibly different items contained in the package For example a 486 computer can be supplied as a package comprising several items such as processor box monitor keyboard mouse and so on These items will be shown as line items on this tab Ml inactive Part No S
96. s changing the level from 0 to 3 depending on your requirements with 0 to block the user from accessing that option 1 for a read only 2 for a read and write and 3 for read write and modify including deletion Please note that the first two users will have full access regardless of the access levels given to them How to change system colors To change system colors use the MAINTENANCE gt USER SETTINGS gt SETTINGS gt INTERFACE you have a choice of four menu levels to change their colors with an extra option of displaying a picture on the main menu The menu colors are made up of 3 color fields RED GREEN and BLUE with their values ranging from 0 to 255 per color this will give you a precise color control over all 4 menus once done save and the color you chose will be activated immediately How to display a picture on the main menu To display a picture in the main menu go to MAINTENANCE gt SYSTEM SETUP gt INTERFACE either double click the Desktop Picture File of click the small box at the end of that field to choose the file interactively the file should be in 800x600 for a full picture to be displayed on the desktop the file format can be JPG BMP or similar picture format Make sure the picture file name or path conforms to the standard DOS convention with 8 characters or less and no spaces in either the file name or the path name How to change the user interface The system comes with 2 types of interfaces one is the big
97. s today s date however the user can change that date if allowed Sale No Automatically assigned by the system starting with 7 at the start of each day Client No Name An optional field to enter either a client code or Client Name Points The system displays the number of unredeemed loyalty points accumulated by the client The loyalty points must be activated on the client card first this is a read only field User The system displays the logged in user this is a read only field Retail Man Point of Sale Screen 18 Today The system displays today s day and date this is a read only field Station The default station number shown at the top of the screen is 1 To change the station number say to 2 add the required station number as a parameter to the shortcut as follows 1 On the desktop right click on the shortcut to display the pop up menu Select Properties Select the Shortcut tab The path to the Retail Man program will be displayed in the Target field Click at the end of the path to make sure it is no longer highlighted At the end of the path type a space then the parameter required station number The path will now look something like this C RMAN RMAN EXE 2 Click OK to close the shortcut and save the change ONDARON Part No Enter or scan the item or barcode This field can take of up to 15 characters letters and numbers If you entered a code that does not exist you will be shown a lis
98. se or purchase order items Purchase Copies to Print The number of copies of purchase invoices to be printed P Orders Copies to Print The number of copies of purchase orders to be printed Enable Disable Options Tick Un tick to enable disable options on screen and or printouts Purchase Order Message Allows you to enter a message that will be printed on all purchase orders P O S Use the P O S tab to set defaults and other values associated with point of sales and docket printout System Setup Acme Enterprises 12 Gold Avenue Parkwood WA 6153 Tel 08 94569874 Fax 0897321524 a Vv a E m Ei E a THANK YOU FOR SHOPPING WITH US PLEASE COME BACK SOON HAVE A NICE DAY You were served by STAFF gt zj Save F2 Close Esc POS Screen Setup Sets up the behavior of the POS screen Ask for User No on Sale Tick to force the user to supply a user number on each line Ask for User No on save Tick to force the user to supply a user number so as to track their performance Collate Similar Number Tick to group similar part numbers on sale Default to print Tick to default to print on save Retail Man System Rounding Print Docket as Invoice Print No on Docket Include Date in No Include Stn No Print P No on Docket Maintenance 107 Choose rounding type from the dropdown list Prints docket as normal invoice Tick to print docket No on receipt Prints docket number including date as yymmdd
99. system past the end of the accounting year and can always go back and add or modify entries in the old year Retail Man System FAQ How to 133 How to upgrade from a single user to multi user To upgrade to a multi user license all you have to do is pay us the difference and we will provide you with a product key that will add the multi user capabilities to the system without any interruption to your work How does the system keep track of the number of used days in the trial version The system calculates the difference between the first entry date and the last entry date Entering an out of sequence dates will hasten the expiry notice to appear on the system However if the expiry notice does appear and you can t access the system it does not mean that you have lost the data you have already entered it just means you can t access it Once you obtain a product key you can resume working from the point where you last accessed the system How to setup the POS Printer To properly setup the POS printer if you decide to use one to print sales dockets you have to first create a WINDOWS PRINTER DRIVER The most appropriate one is the GENERIC PRINTER In Windows click on Start gt Settings gt Printers and Faxes and choose Add New Printer then follow the prompts to create the GENERIC PRINTER DRIVER make sure to print a test page on your docket printer once done to verify it was properly configured Next start your application software go to
100. t Price 3 99 3 50 3 20 15 00 0 00 ee aty 1 0 10 0 20 0 5 0 _Special Start Qty on Order 0 0 EZ v Stock Group ofice Productivity y Qty on Layby 0 0 Tax Group ra J u Qty on Back Order 0 0 sales O Average Cost 2 50 Purchase A C Se Se Last Cost 2 50 Minimum Level 10 Reorder Qty 100 Last Sold Date li Bin Location Units Each LastPurchase Date 01 04 2004 User Prompt On Special 5 for 15 Last Order Date i y Save F2 Previous Print F3 Delete F4 Close Esc Part Number Enter the item part number or barcode This field must be entered The item number can have up to 15 alphanumeric characters in length Note that and cannot be used as the first characters of the part number Part Name Enter the item name This field must be filled Other Details This is an optional field to enter extra details for an item Print Other Details On Invoice Check if you want other details to be printed on the invoice Default Supplier Enter the default supplier The supplier name must exist For further information on entering suppliers refer to Purchase Menu Add Modify Suppliers later in this User Guide Notes Enter any other notes Track Serial No Check if you want to track the item s serial number Stock Item Service Item Package Select one to identify the item Selecting Service Items does not decrease stock levels Select Package where one item contains other items this will activate the Pac
101. t is active throughout the system F2 Save Transaction The F2 function key is used in the data entry forms throughout the system and allows the user to use the keyboard to save the entered data by pressing F2 F3 Print Transaction The F3 function key is used to print reports invoices quotes purchase orders and more To choose the printer destination you have to use the mouse and right click on the F3 Print key to access the printer dialog box F4 Delete Transaction Invoicing amp Purchasing Retail Man Quick Start 12 The F4 function key is used to delete transactions in the data entry screens such as invoicing purchasing and more The system will ask for delete confirmation before proceeding F5 Process Payment Invoicing amp Purchasing Pressing the F5 function key in the invoicing the purchasing screens will activate the payment screen to pay a single invoice or purchase F7 Produce a list of outstanding invoices in invoicing and purchasing Pressing F7 in the invoicing or purchasing screens will produce a list of all of the invoices or purchases for the past 12 months To view a list of invoices for either one client or supplier enter the client or supplier code before pressing F7 in the invoicing or purchasing screen F8 Search by Serial Number Pressing F8 will prompt the user to supply a serial number to search for The serial number has to be exactly as entered otherwise the search will fail If yo
102. t of items starting with the code next to the one you have entered You can scroll up or down then select the one you want by pressing the Enter key The item code of what you have selected is transferred to the sales screen Part Details If you have enabled description editing refer to the Maintenance Menu Point of Sale Setup POS Setup tab the cursor stops at the description field to allow the operator to modify it If you leave the part number field blank and enter an item description the system will display the stock file for you to make a choice Qty This field lets you to enter the quantity sold It defaults to 7 e If you have enabled Qty field editing refer to the Maintenance Menu Point of Sale Setup POS Setup tab then the cursor stops on the Qty field and waits for the operator to change the quantity if needed e lf you have not enabled Qty field editing the cursor skips the Qty field However the operator can still edit that field by mouse clicking on the qty field Amount This field displays the retail price of the item being sold e If you have enabled the edit option the operator can change the price e lf you have not enabled the edit option the operator cannot change the price Tax The tax code as recorded for the item in the stock file is displayed The operator can change this manually to another valid tax code Disc The operator can enter a discount percentage if you have enabled this option To d
103. tail Man System Sales Reports 45 Client s Statements Description Detailed client s statements showing all the outstanding invoices and the payments made during a particular period of time Clients Statements Notes to Appear on Statement ro 0 ti i CSs s C ABE 01 03 2003 e BEICH 22 03 2003 BB include Paid Invoices BB Detailed Statement PE Phone Current Balance v ABETZ MINISTRY ACCOUNT V ACCOUNTING ALLIANCE v ACE AUTO CLEAN Acme Enterprises IO TO IV ADD A BALOON 9456 0099 505 05 T ADRIATIC DELI 3249 533719349 000 _ AIKENHEADS HARDWARE 32499389 oon T ALL HARVEY IMPORTS 08 8357 5980 000 Jv ALL LENS LAB J ALL OPTICAL SUPPLIES 08 9455 8122 0 00 z m D Screen Printer File Close Report request screen fields Name Enter the client name if you want to report on only one client or leave blank to report on all clients with outstanding invoices From Date Report start date To Date Report end date Include Paid Invoices Check to include payments made during the report period uncheck to list outstanding invoices only Detailed Statement Check to produce a detailed statement showing the payments Leftmost Column Check or uncheck to include or exclude each client To uncheck all clients right mouse click on the header of the left column To check all clients with outstanding invoices click on the header again Notes to Appear on Statement You m
104. tem Contents 3 Contents HINTS TIPS AND SHORTCUTS 2a scusccsscseccesdscsnsssaceosaabnetssesessocuaatecesacees cocnadbuateacserestecesaiensccesese LI ENTERINGIDATES 0d indi dodo EET See ase ee ea See 11 ENTERING SUPPLIER AND CUSTOMER DETAILS cccccscessssscecesececessessssecececceseesesensseeeeeeeeseeeens 11 SORT ORDER ON LIST SCREENS tii ra a oa TS 11 BUNC TON KEEN O e e 11 PRINT F3 AND WINDOWS PRINT DIALOG BOX ccciec sds cedvitanndesnessce indi iaa 13 INVOICIN Gesta iria 30 PAYMENTS RECENED lt a a ie eis 34 ADD E MODIFY CLIENTS 3000 SERA Ad a A A A E bd A Sete 36 DISTOR CLIENTS a e da A Pe odes ewig iis E E EA EA 42 SUMMARY SALES REPORT s sssscsss3iencescesossedasietadncasdsagnsaencieaiesadedaadsaest sea sddesiasdediciusadadassiaestaiiaets 43 AGED CLIENTS REPORT sindicado iaa nO rial T 43 CEIENT S STATEMENTS en 2505 did ATE 45 SA SANAS S REPORT a as ils TE 46 BACKORDERS REPORT n ii A a a E 46 SALES TAX REPORT unuraa ana anaa E NA ic A 46 SALES BY CLIENT E EE E E E Sea A ES 47 SALES BY PRODUGT onanoi aa a A A ed ss 48 CLIENT ALES RRODUCT a TE EA De EEEE E E e 48 PRODUCTS ATES CHENT sitiada id 48 SALES BY SALES REP enun aaan sosuadanased cats ag gdaue sug skesan shuane sa cheaes EN AS 49 Retail Man Contents 4 STOCK REPORTS iiscccccccscdsccsssccscocssccsocsssccscacescssocsseccseacssecsecsacccsescosessesddeceseacsscevevossussencessdvecsdecese 61 ITEM ENQUIRY 2 dd ca 61 TRANSACTIONS ENQUIRY tso scceeds hrcseies nc
105. tem Setup Use System Setup to set up and maintain your options and preferences The System Setup screen comprises seven pages called tabs Select the required tab type in the fields set the radio buttons and checkboxes then go to the next tab and make settings and so on When you have set everything up to your requirements select Save This will save your changes close the System Setup screen and return you back to the Maintenance Menu To close the screen without saving select Close or hit Esc Retail Man System Maintenance 101 The System Setup tabs Company Use the Company tab to enter the business name and details that will be printed on all the reports and invoices the system produce System Setup lame ACME Enterprises DIAMWEMDACME JPG Re ss 12 Gold Avenue Parkwood WA 6153 Tel 08 94569874 Fax 0897321524 email info acment com If you want to add your company logo you must use or create a company logo file that contains both the artwork and the company name address and contact details Entering the wrong information in this field will cause system error to be displayed if the file name is invalid Retail Man System Maintenance 102 General Use the General tab to set up storage locations on your computer and to set currency and tax details appropriate to the country you are in System Setup Company 0 _ Payments Loyalty Decimal in amount 2 Currency Symbol ls Tax Name Tax Accountin
106. ter a group code to report on Leave this field blank for all groups Select from the dropdown list Group amp Part Number Group amp Details Slow Moving Items Report Description Report on all items that have not been sold after a specified date Report request screen fields From Part No To Part No Group Code Sort Order Last Sold Date Enter first part number Enter last part number Enter a group code to report on Leave this field blank for all groups Select from the dropdown list Group amp Part Number Group amp Details Enter the date in which the items have not been sold after Out Of Stock Report Description Report of all items where the stock quantities have fallen to zero or below Report request screen fields From Part No To Part No Group Code Sort Order Enter first part number Enter last part number Enter a group code to report on Leave this field blank for all groups Select from the dropdown list Group amp Part Number Group amp Details Retail Man System Stock Reports 64 Stock Reorder Report Description This report is used to list all of the items which it s quantities has fallen below the minimum order level Report request screen fields From Part No Enter first part number To Part No Enter last part number Group Code Enter a group code to report on Leave this field blank for all groups Sort Order Select from the dropdown list
107. th your mouse To quickly find a supplier simply start typing the supplier name The list will change to follow your entered information EIE Alalsls Slsla UA F F 5 Select Editto modify the details of an existing supplier This will display the Edit Supplier Details screen Retail Man System Purchase Menu 73 EDIT Supplier Details 43 LABIURCHERE ROAD 08 9367 9499 SOUTH RIVER Supplier Code Salutation Supplier Name Business No Address Contact Name Telephone Mobile Fax Email No Bulk Email http Remarks Payment terms Credit Limit Other fields Purchases Due 9474 3059 service jhes com WW JHCS COM Each supplier is given a code of up to six alphanumeric characters This field must be filled Mr Mrs etc The name of the company or organization This field must be filled Business Number The supplier s address Person you normally deal with Enter telephone number Enter Mobile number Enter Fax number Enter email address Tick to remove from bulk email list when email broadcasting Enter web page address pressing http tab will open web page Any useful information COD 7 14 30 days etc Enter the credit limit amount before the system issues a warning Snapshot of your trading history with that supplier Select Save to save the changes This will return you to the previous screen To add a new supplier select New F2 from the Suppliers L
108. the files first thing after the restore operation this will ensure data integrity After the restore operation and files reindexing is complete all data that was entered since the last backup must be re entered If the whole system crashed stolen or due to similar reasons need to re install the whole system from scratch reinstall the FULL VERSION form the original setup file then 1 Copy the backed up data to the original location 2 Download and install the latest upgrade 3 Re index the files using MAINTENANCE gt FILES RE INDEX 4 Re enter the lost data since the last backup was done The above steps have to be followed in the stated sequence to ensure a correct restore Retail Man System Backup 129 When backing up make sure all other instances of the program are closed otherwise the backup may not contain some of the data that should have been backed up Please note that when backing up the backed up data contains all of the information that was entered from day one Another related issue which any serious business person will consider is a UPS un interruptible power supply The purpose of the UPS is to protect your computer from power blackouts or brownouts that can wreck havoc with you data It will supply your computer with power for a short time after the power blackout giving you time to do a proper system shutdown Improper system shutdowns can cause files corruption which can be a very costly exercise
109. to your invoices use a program like MS Draw which is a Windows program to create a graphics file in either BMP JPG or similar formats you Retail Man System FAQ How to 132 must include the company name and details on that file as well as the company logo Save that file under your program folder then go to MAINTENANCE gt SYSTEM SETUP and under the DEFAULT COMPANY LOGO FILE enter the file name you just created or double click on that field to interactively choose it Once a valid picture file is entered the system will display it and it will appear on your invoices and purchase orders Make sure the file name or path does not contain any spaces otherwise you will receive error messages when trying to print the invoices How to upgrade to the latest version To Upgrade the system to the latest version go to our web site www ezisolution com and download and install the program upgrade do not forget to REINDEX the files when you first start the program How to print stock Labels and Barcodes To print that stock labels and barcodes you have to install the barcode font that comes included with the program by opening the CONTROL PANEL under Windows double click on the FONTS icon then choose FILE tab at the top left hand side of the Fonts Window then Click INSTALL NEW FONT and direct windows to look for the font file under the program folder Once installed you can then choose to print the labels and barcodes from either the SALES or PURC
110. tock Item Part Name Power Guard Special C Service Item S W Print Other Details On Invoice 9 Package 10 x Default Supplier Details Equivalent Part Numbers Package Content a _ AAA IA Jaco mic PC__ PC MICROPHONE re e a eT a a e e Ra AAN Part Number The part number of the item in the package Description The item s description Quantity The number of these items supplied in a single package Cost The cost to you Sell The cost to your customer Retail Man System Stock Menu 56 Picture Tab The Picture tab is used to add a picture file to the stock item picture files can be BMP JPG or GIF The user can then view the item s picture when enquiring on stock items Stock Card Maintenance Add New 987553422123 e Stock Item Swiss Army Knife E Senice Som F her Details C Package t159 Save F2 Previous Print F3 Delete F4 Close Esc Retail Man System Stock Menu 57 Stock Groups Maintenance Select Stock Groups Maintenance to add modify or delete from the group file This file is used in conjunction with the stock file to group items into categories to make reporting easier Stock Groups code GroupName Keyboards i Hard Disk Drives Computer System Operating Systems Office Productivity Office Furniture ardware Maintenance oftware Maintenance elivery Charges ser Manuals aser Printers Bubble Jet Printers S 00 0 00
111. u have more than one serial number for 2 different items you can use the UP DOWN arrow keys to scroll through them F9 Search by Part Number Pressing F9 will prompt the user to supply a part number to search for if the part number did not exist the system will display the stock list with the nearest part number highlighted Shift F9 Search by Equivalent Part Number Pressing the SHIFT and F9 combination will prompt the user to supply an equivalent part number to search for F10 Search by Part Details Pressing F10 will prompt the user to enter an item details to search for You can enter the first few letters of the item details and the system will produce the stock list sorted by item details with the search string or its nearest at the top of the list SHIFT F10 Search by Parts Other Details Pressing the SHIFT and F10 key combination will prompt the user to enter the item other details to search for To view the items other details in the stock search list it should have been enabled from the Maintenance gt System Setup gt Stock menu F11 Calendar Pressing F11 will show the calendar with the current date highlighted Use the arrow keys to move between dates then press lt Enter gt to transfer the date from the calendar to a date field F12 Calculator Pressing F12 key will open the Windows calculator Pressing F12 again will open another instance of the Windows calculator Retail Man Quick Start 13 lt Alt
112. u know Tax File Maintenance should be there General points 1 Performing Files Re indexing when it is not in fact required will not do any harm to your data y 2 Itis better to re index your files when it is not Close Esc necessary than to risk not re indexing when it is necessary S 3 The purpose of indexes is to provide fast performance and present your data to you in the correct order The analogy is the index in the yellow pages where only a few pages helps to you to rapidly locate what you want out of thousands of pages of data Retail Man System Maintenance 97 F mMaintenanee x Files Reindexing Important Note Make sure that all other users are logged out of lt S program before proceeding with files re index Proceed Cancel Sequence of operations 1 You must be the only user signed on to Retail Man All other users including people on a network must sign off Retail Man 2 Select the file or files you think may need to be re indexed or select all after abnormal shutdown by checking boxes appropriately 3 Select OK to start the re indexing This may take several minutes depending on the amount of data stored and the speed of your computer 4 Do not interrupt your computer until you see the Indexing Done message Choose Pack Selected Files if you need to remove all of the deleted information from the database Retail Man System Maintenance 98 Files Import Export This menu item all
113. ure the sales screen options for each user Joseph System Settings Invoicing Screen Wv Disable Date Change Disable Price Change Y Disable Discounts column Cash Drawer Allow to open Cash Drawer Save F2 Close Esc Disable Date Change Disable Price Change Disable Discount Cash Drawer Stock Enquiry Screen Stock Enquiry Screen Show Other Details Show BIN lv Show Retail Price v Show Trade Price iv Show Wholesale Price Show Cost Price Tax Inclusive Tick to prevent users from changing the date on sales Tick to prevent user from changing the sell price Tick to disable the discount column in sale screen Tick to enable the user to open the cash drawer Tick the needed options to show in the Stock Enquiry screen that are available on pressing the appropriate function keys such as F9 and F10 Retail Man System Maintenance 120 P O S This screen is used to setup the POS screen behaviour for each user Jack Saymore System Settings POS Screen Setup Date EN gt Details Skip Oty Skip Amount Disable Tax Skip Discount Skip Allow Qty Discount lv Allow Deletion lv a apio Lails Save F2 Close Esc Each column in the POS screen can have three settings Disable Skip and Enable If you disable the column the user will not be able to change that column choosing Skip will cause the system to jump over the column when selling this is useful if y
114. w the following steps Click START gt SETTINGS gt PRINTERS gt ADD NEW PRINTER Add Printer Wizard Local or Network Printer The wizard needs to know which type of printer to set up Select the option that describes the printer you want to use eoeenees Automatically detect and install my Plug and Play printer C A network printer or a printer attached to another computer i To set up a network printer that is not attached to a print server J use the Local printer option lt Back Cancel Choose the com port used by the device pole display or cash drawer Retail Man System Maintenance 110 Add Printer Wizard Select a Printer Port Computers communicate with printers through ports Select the port you want your printer to use If the port is not listed you can create a new port Use the following port i Raina Note Most computers use the LPT1 port to communicate with a local printer The connector for this port should look something like this BA NS pen EE C Create a new port Type of port Local Port cro Choose the GENERIC TEXT Printer Add Printer Wizard Install Printer Software The manufacturer and model determine which printer software to use A Select the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for co
115. y The diary comprises three sections Appointments The Appointments section has the headings Time and Details and occupies the left side of the screen This area displays appointments and notes that apply for the particular date selected on the interactive calendar To enter appointments you do not type directly into these fields but use the New push button Refer to Push Buttons further on in this section for more information on how to enter appointments Notes The Notes section is positioned at the top right You can type directly into this area Unlike the pages of a paper diary what you write in here is displayed regardless of the date selected on the Interactive Calendar This means that your notes are always visible Retail Man System Diary 92 Interactive Calendar The interactive calendar is positioned at the bottom right When you first go to the Diary today s date is selected To view your appointments for other dates select the date interactively using your mouse Push Buttons New To add an appointment select New The New Appointment screen will be displayed Enter the appointment details New Appointment Date Time Details set Alarm am Save F2 01703 2003 12 36 C pm Cancel Esc New Appointment screen fields Date The date defaults to today s date regardless of the date selected on the interactive calendar Change this to your appointment date Time Enter the time of your appoi
116. y of your data if you email it to us 5 Problems due to an operating system We have found that earlier versions of Windows such as Windows 98 and ME can be very troublesome due to bugs in the Windows operating system itself We highly recommend using either Windows 2000 or XP service pack 1 and over both are fairly stable If you do have Windows ME or 98 we highly recommend dumping it ASAP and installing 2000 or XP with SP1 or SP2 6 Make sure the default printer is the reports printer and not the POS printer The system uses the Windows default printer as the reports printer so if the POS printer was assigned as the Windows default printer it can only show 40 characters instead of the 80 characters Even if you are not planning to use report printer you must still install a reports printer driver under Windows and make it as the default It will help us to know the version number of the program it is on the very first screen that appears after running the program top left hand side if the screen is too fast just enable the password option by entering a password for the Master User in MAINTENANCE gt USERS FILE MAINTENANCE and Click Modify on the first user then enter a password there save and then restart the system
117. yment press Enter on the Payment No field A new payment record with the next number in sequence will be created To recall an existing payment type in the old payment number This payment will be recalled You can then modify it or delete it NOTE The payment number range is 1 to 99999999 Payment Date The default is today s date Change this at will HINT Right mouse click on any date field and select a date interactively from a calendar Name Enter the client s name Amount Enter the amount being paid Paid By Select the method of payment from the dropdown list Details Enter payment the details The field is pre filled with the payment method Account Enter receivable account by entering either the name or number usually the Cash On Hand 1001 account This field is filled from the Accounts List Enter to obtain the list to select from From Invoice Date Enter the start date of the invoices you want to pay To Invoice Date Enter the end date of the invoices you want to pay Retail Man System Sales Menu 35 These two fields will filter the invoices into this date range and display them on the Outstanding Invoices list Outstanding Invoices columns No This is just a line item number Each line is numbered off starting with 1 at the top Invoice The invoice number as it was saved Date The date of the invoice Total The total currency value outstanding on this invoice Already Paid This is what has been pai

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