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1. 5 958 IDES YC 1 MNGMT FORCST MNGMT SALES EE PB5 818 EE PB5 811 EE PB5 814 pne mae Descriptian Flan Actual Comparison Daily Contribution Margin Flan Actual Comparison b Periodic Operating Profit Flan Actual Comparison w Early Warning Information Flan act var cur Contribution Margin Analys Actual data Order analysis Reporting of Service Sales plan 1837 Sales plan 1998 Sales Plan 1999 Sales plans 2000 sales Plan 2001 Top down distribution Order Analysis PS Intercompany Business Parallel Currencies Rebate Promotion CRM SBU Praduct Cust wi IDES MA summarization Level Strat Summ Level Product View Customer View far IDES 3 Summ Level Customer Vi Product view var IDES 313 Results analysis 2 Results Analysis Transfer Actual Cost Component Sr IEC PP Plan Analysis Line Item PlanrActual Sales Management UK Ides Profitability Analys Comparison Management Comparison Management un Administration 32 Diagram 19 Display of all reports before maintaining the naming convention PBSc software PBS archive add Administration 33 In order to shorten this list to include only the intended reports table PBS KONVE is maintained via transaction SM30 for the operating concern IDEA used here Table Edit Goto System Help v eee 2mdimgEgTs sim e m Maintain Table Views
2. 20102 z EB z EB z EB 2002 User LAUTENE LAUTENE LAUTENE LAUTENE LAUTENE LAUTENE Index construction PBS archive add on profitab Incomplete Lomplete Lomplete Complete Complete Complete 1 Diagram 11 Selection list for the construction of the administration indices After construction of the administration indices a log is displayed Diagram 12 Index construction PBS archive add on profitability analysis 000001 BI2296 HOTCOPAT_ IDEA 012242 Indices far run 000001 success Diagram 12 Index log construction PBS ca software constructed 12 12 2082 LAUTENE PBS archive add Administration 23 Delete indices This parameter enables you to delete the current indices without having to activate the indices for another load run at the same time 3 1 6 Further Indexing Processes A PBS archive add on was created with the first load process see chapter 3 1 4 If you now want to load additional documents into the already existing PBS archive add on this procedure is carried out in a similar way as described previously by way of a merge run When importing further SAP archive files those SAP archive files that are merged with the existing PBS archive add on should be marked in the selection screen of the report PBS CCOPALDR3 see Diagram 4 in the delimitation Select Archives see Diagram 8 If an SAP archive file has already been loaded into
3. 3 1 1 Procedure To archive profitability analysis line items and the segment level the SAP archiving tool is used to remove the data from the R 3 database That tool can be called via transaction SARA Archiving is object orientated COPA1 XXXX is the archiving object for the tables CE1XXXX CE2XXXX and CESXXXX The archived data is written in sequential files outside the database by the SAP archiving program The created SAP archives will be written into the PBS archive add on CCOPA with the PBS index generation program PBS CCOPALDR3 The index generation pro gram reads the SAP archive files and creates different secondary indices They are stored in an SAP specific ADK format like the archived SAP data The indices can be constructed in the PBS standard as follows Existing secondary indices CE1XXXX Period currency type record type plan version Document number period Reference document number period Profitability segment number period currency type record type plan version Add time profitability segment number CE2XXXX Period currency type record type plan version Document number period Reference document number period Profitability segment number period currency type record type plan version Add time profitability segment number Period plan actual indicator Profitability segment number period currency type plan actual indicator record type Add time profitability segment number To use the
4. Initial Screen Find Maintenance Dialag TableAiew IPBS CC OPA KONVE 7 Restrict Data Range Mo Restrictions Enter conditions Variant Display Maintain fb Transport Customizing Diagram 20 Selection screen of transaction SM30 PBSc software PBS archive add Administration 34 E Table view Edit Goto Selection Utilitie s wf Syst v eoe Bu New Entries Overview of Added Entries E Naming convention far PBSIKE3U reports Naming co P IDEA PBs a zl Cam Diagram 21 Table PBS CCOPA with maintained entry C Repot Edit Goto Extras Environment Syste e L Run Profitability Report initial Screen e Report Description EH PBS 818 Eg PBS 811 Eg PBS 814 HH PBS 816 PBS DEMO Eg PBS IDEA 1 PBS IDES 818 PBS IDES 812 Eg PBS TEST EB PBS TEST 1 PBS ADAY PBS TEST W 1 PBS TEST W 2 Eg PBS TEST U 3 Diagram 22 Display of reports according to table PBS CCOPA KONVE PBSc software
5. 30567 001C0PA1_IDEA 16 065 000021 ti ft HU 5 030567 001COPA1_IDEA 18 885 000020 ei uM EE B O30567 O01COP41_IDE4 16 065 000019 0 111 O3056 O01COPA1_IDEA 15 885 000018 Diagram 18 Secondary indices PBS ca software PBS archive add Administration 29 By a double click on a line the secondary indices are displayed in a table Diagram 18 The parameter Table must be empty for the display of log tables and for the cessed SAP archives PBSc software PBS archive add Administration 30 6 Authorization concept from 4 6B All PBS transactions for which a corresponding SAP original transaction exists are parameterized in a way that during the runtime an authorization check with the original transaction name is carried out For all critical programs changing the ar chive stock in addition the authorization for object S ARCHIVE is necessary This means that only transaction authority 5 has to be implemented in transaction profile With this concept no further activities are necessary PBSc software PBS archive add Administration 31 7 Maintenance of a naming convention for PBS KE30 reports from 6 0 lt is now possible to indicate a prefix with which the report names of the PBS KE30 reports begin for each operating concern table PBS CCOPA_KONVE via transaction SM30 Once this has been
6. E If the option Create administration indices was not active during the construction of the PBS archive add on CCOPA these can be created separately at any time via the report PBS CCOPAFILE the menu path Archive Activate archive The corresponding selection screen is shown in Diagram 10 Use last run If this radio button is active the last run is automatically used for the creation of the indices index setup archive add on CCOPA profitability analysis e Select run for index construct Fracess main archive amp Use last run Select run manually Select list Delete indices 5 Transfto long term archive Fracess lang term archive Activate long term archive Select list Deactivate long term archive Select list Diagram 10 Selection screen for the construction of the administration indices Select run manually Especially in the implementation and test phase it may be useful not to delete old er load runs but to keep them for a while You can activate an earlier run and con struct the corresponding administration indices at any time via the parameter Se lect run manually Diagram 11 shows a selection list as displayed after starting in the manual mode PBS ca software PBS archive add Administration 22 Run 013105 013106 013107 013108 013109 013110 eg Date 18 18 18 18 12 09 EEL 09 09 09 20102
7. PBS software CCOPA the PBS archive add on for the costing based profitability analysis Manual Part B Administration Compatible with SAP 4 x SAP ERP 2004 SAP Certified SAF ERE 99 Powered by SAP NetWeaver November 5 2012 PBS archive add Administration 2 2003 2012 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 1740 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS software PBS archive add Administration 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclu sive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into p
8. PBS ca software PBS archive add Administration 19 Contents of PES Archive Add On CCOPA _ 000001 d12235 BT1CO0PA1 IDEA 16 09 2002 LAUTENE HERO 000002 Loschlaut 1 15 09 2002 LAUTENE 000003 012296 001COF41_IDEA 18 09 2002 LAUTENE delered 05 BIE a 000004 Loschlaut 3 19 09 2002 LAUTENE f 1000005 B122956 OB1COUPA1 IDEA 19 89 2002 LAUTEME Diagram 9 Overview of all previous runs Run 5 can be selected for deletion Process all documents If this radio button is active the selected SAP archives are loaded completely into the PBS archive add on Loading of the same SAP archive a second time is pre vented by an internal safety mechanism Process sequential number interval In the case of very large SAP archives you may want to break up the load run into several smaller parts To do this the radio button Process sequential number interval must be active and the appropriate interval limit set Important note By using this setting the automatic recognition of duplicate SAP archive selection is switched off Furthermore in this case interval over lapping is not checked Create administration indices Setting this parameter results in the administration table PBS CCOPAFILE being updated at the end of the actual load process If you want to carry out several load processes one after another this parameter should not be set until the last run If this parameter was not se
9. archive En Activate index files that were selected the table control 4 E x Deactivate index files that were selected in the table control E Display logs for the selected index file m Start the archiving tool e Start the index generation program PBS CCOPALDR3 3 1 3 The index generation program PBS CCOPALDR3 The PBS archive add on CCOPA enables you to keep the actual and plan line items as well as the segment level from R 3 available online To do this you con struct the PBS index files of the PBS archive add on CCOPA from the SAP archive files using the index generation program PBS CCOPALDR3 The selection screen of the index generation program PBS CCOPALDR3 with its delimitation options is illustrated in Diagram 7 PBSc software PBS archive add Administration 17 Generation program CCOPA profitability analysis p1 81 1898 f 81 81 1998 31 12 9998 amp Process all documents from input Process sequential number interval 9 999 999 After successful construction the following procs will be started automatically Create management indices Delete previous run Diagram 7 Selection screen of the index generation program PBS CCOPALDR3 PBS ca software PBS archive add Administration 18 In the following section we will explain the delimitation options and their effect when loading the profitability analysis into the PBS
10. archive add on CCOPA You have two possibilities for selecting the SAP archives which you would like to load Select manually Select automatically If the radio button Select manually is active a window is displayed when the re quest screen is confirmed showing a list of the available SAP archives created on or after the specified date see Diagram 8 Archive Management Choose Files to Read Losting based CO PA operating concern IDEA 812296 29 10 2001 Diagram 8 SAP archives for selection Now select 64 those SAP COPA1 archives COPA1 XXXX that you want to load into your PBS archive add on CCOPA In the automatic mode all 1 archives that were created on or after the date specified are selected without the list being displayed Profitability analysis ar chives from this period that have already been loaded into the PBS archive add on are not selected In addition the operation concern and the temporary sort size in MB have to be entered SAP archives within the period selected that cannot be processed all at once due to their size are split into adequate data packages by in dicating a sort size delete old run The parameter Delete old run enables you to remove complete load runs from the PBS archive add on CCOPA When you press the run button an overview of all previous load runs carried out up until now is displayed from which you can select the run to be deleted see Diagram 9
11. done for an op erating concern only the reports corresponding to this naming convention are dis played when starting transaction PBS KE30 This prevents the reports not intend ed for PBS KE30 from being used inadvertently If no entry exists for an operating concern in table PBS CCOPA_KONVE the re ports for transaction KE30 are also displayed as previously Example First the naming convention has not been maintained yet in table PBS KONVE Both the reports for the SAP transaction KE30 and the reports for the usage with transaction PBS KE30 are displayed It is up to the customer to identify the reports intended for transaction PBS KE30 based on the names used PBSc software PBS archive add c Report Edit Goto Extras Environment Syste eoe 3i Run Profitability Report initial Screen gt E a LI Report C3 Report IDES 818 0 5 011 IDES 812 IDES 814 IDES 815 IDES 816 IDES 828 1DES 838 1DES 858 5 080 IDES age IDES 188 IDE5 118 IDES 111 IDES 112 IDES 113 IDES 114 IDES 125 IDES 138 0 5 150 5 168 5 170 0 5 180 0 5 200 5 388 IDES 3888 IDES 318 IDES 311 IDES 312 IDES 313 IDES 314 IDES 358 0 5 360 5 388 IDES 400
12. he PBS archive add on As the data contained in the PBS archive add on can no longer be changed a reg ular data back up of the archive is not necessary The SAP archive file created dur ing the next database archiving can be added to the existing PBS archive add on using the index generation program PBS CCOPALDR3 As entering the long re port and transaction names is rather tedious these can also be started via the menu PBS CCOPA or via the main menu The main menu PBS PBS and the menu PBS CCOPA functions of the profitability analysis can be incorporated in the existing activity group 4 6B and or roles from 4 6C PBS ca software PBS archive add Administration 15 3 1 2 The Administration Board Hee Administration Board 1 Hauptindex 6181 8 kaS SS Hauptindizes Langzeitindizes Diagram 6 Administration Board for costing based profitability analysis items The Administration Board allows index generation as well as activation of the main and long term archives centrally from one interface The programs described in the next sections are started If the program PBS CCOPAFILE is used for activation the selection screen is filled with the selection that is made in the Administration Board PBS software PBS archive add Administration 16 Icon function explanation go Convert the main archive into a long term
13. he PBS archive add on CCOPA which can be started as described in Diagram 1 chapter 3 via gt Archive gt Archive Tool g GHE Qm Display contents PBS archive add profitability analysis 9 Diagram 16 Selection screen for the display of the content of the PBS archive add on CCOPA You can use this program to display data directly from the PBS archive add on CCOPA After defining the operation concern and the table 1 for actual 2 for plan line items and 3 for the segment level and selecting the index name the ta bles of each secondary index can be displayed Diagram 17 PBS ca software PBS archive add Administration 28 E Display contents PBS archive add on CCOPA profitability analysis Statistics Display contents PES archive add on profitability analysis VRGAR seq Wo Arch tile Uf fset FBHBSBHETT45HBEHBTHBEEBE H13242 B01 FBES 60 291 FORSHEE SES SHEET Bee H13242 B01 FBS CCOPA 69 672 Total no index tables 2 Diagram 17 Tables of secondary indices System Help eae fH GO Display contents archive add on CCOPA profitability analysis E FERI PA V VER Arch Offset Feile Q3056 HO1COPA1_IDES 16 065 000023 Fei fgg Ff Dd 2 038567 8801COP 1 IDEA 16 065 000024 030567 001 0 1_ 18 085 000022 1996001 01 B HOC 4 0
14. ion screen for the construction of management indices PBS software PBS archive add Administration 26 Transform into long term archive If you select this parameter the current main archive will be deactivated and at the same time activated as long term archive Activate Deactivate long term archives These two parameters enable you to activate or deactivate inactive PBS archives for the profitability analysis as long term archives An overview on the available PBS archives for the profitability analysis is displayed by pressing button Select list You can select PBS archives which can be activated and those which are de activated see Diagram 15 Index construction PBS archive add on profitability analysis Index construction PBS archive add on profitability anal 1 Run Date User Status i 0282292 21 02 2085 LAUTENE LompletelInacti ve 028223 21 02 2005 LAUTENE 1 928224 21 02 2005 LompleteActi 028225 21 02 2005 LAUTENE Lompletelnacti ve Hz2822B 21 02 2005 ERI NE CompleteMain archive Diagram 15 Selection list for activating long term archive NOTE After the creation of the first long term archive the run of report PBS CCOPAGEN for the operating concerns affected has to be repeated PBS ca software PBS archive add Administration 27 5 Test tools A utility is available to manage and check t
15. line item transactions PBS KE24 and PBS KE25 it can be of help to have a customer specific secondary index which is adjusted to the company s re quirements The program PBS CCOPAINDEX makes it possible The decision to use own indices should be made before the initial construction as otherwise the construction has to be repeated Enter the requested field names in the selection screen in the order in which they should be displayed in the index The name of the operating concern has also to be entered You can select via the radio buttons if an index should be constructed for the actual or the plan line items PBSc software Diagram 5 Selection screen of report PBS CCOPAINDEX The physical directory or the files in which this data is stored result from the logical path that was assigned to the archiving object PBS CCOPA via the transaction We supply the archiving object with the logical standard path ARCHIVE DATA FILE However we recommend that a separate logical path is defined in archive object customizing for PBS archiving objects Having constructed the secondary indices the archived line items and the data of the segment level are available for online processing and can be evaluated easily via the PBS transactions The PBS transactions correspond with the SAP transac tions from a functional point of view but can read and display both the resident da ta located the database and also the archived data from t
16. ly because of a cancellation the next load run should be started with the same delimitations like the cancelled run especially with the same input file PBSc software PBS archive add Administration 24 3 1 8 Background job If all necessary definitions have been made the selection screen can be saved as a variant Here you should not start the batch job via Program Execute in Back ground because this way only the spool parameters can be updated Instead you should use SE38 or Tools ABAP Workbench ABAP Editor and indicate the name of our index generation program PBS CCOPALDR3 to schedule the job via Program Execute Background see Diagram 13 In this case all job control possibilities are offered Fragram Create 1 dd ree Display Check D Debugging Ey Execute with varian Generate Ctrl F 3 Activate Shitt F Execute Direct processing Print Shitt F 1 Debugging Shift FS Copy Ctrl F4 ee Rename 1 Runtime analysis Delete ChHiftt F 7 Execute with variant ahift F5 Exit Chift F 3 Overview of variants ohift F F 22 Documentation 22 Text elements dae Display Change Diagram 13 Under SE38 way through the menus to schedule a job Important The PBS archive add on CCOPA has to be constructed for each client separately PBS ca software PBS archive add Administration 25 4 Lo
17. nd easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP archive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subse quent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used PBSc software PBS archive add Administration 4 The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk sto
18. ng term archiving As the runtime for each indexing process increases due to the merging of more and more data it is necessary not to increase the existing main archive but to start with a new main archive In view of the runtimes in the transactions it should be considered that all data of one period is in the same archive Generally the trans action runtimes can be improved by splitting according to fiscal year If the runtime is no longer bearable e g it takes more than 10 hours you can transfer the current active PBS archive for the costing based profitability analysis into a so called long term archive with program PBS CCOPAFILE and start the construction of a new main archive in the next load run Diagram 14 displays the structure of the selection screen The current main archive and all active long term archives are considered in the read accesses As the PBS archives for the costing based profitability analysis are stored in the ADK format you can transfer older long term archives which are no longer accessed very often in an optical archive index construction 5 archive add CCOPA profitability analysis E Select run far index construct Fracess main archive i Use last run Select run manually Select list Delete indices O Transform inta long term archive Process long term archives Activate long term archive Select list Deactivate long term archive select list Diagram 14 Select
19. ractice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decommissioned SAP sys tems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can deed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner us ing SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Com plete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly a
20. rage can be tripled by performing data archiving Thus time is saved for the data backup PBSc software PBS archive add Administration 5 Table of Contents oo A Introduction 6 Overview on the PBS archive add on CCOPA 7 2 1 Nomenclature 7 2 2 Navigation from Release 4 6 8 2 3 Generation of programs involved in the operating concern 10 Index generation program 12 3 1 Construction of the PBS archive add on CCOPA 12 3 1 1 Procedure 13 3 1 2 The Administration Board 15 3 1 3 index generation program PBS CCOPALDR3 16 3 1 4 Initial Indexing Process 20 3 1 5 Loading of administration table PBS CCOPAFILE 21 3 1 6 Further Indexing Processes 23 3 1 7 Restart 23 3 1 8 Background job 24 Long term archiving 25 Test tools 27 Authorization concept from 4 6B 30 Maintenance of a naming convention for PBS KE30 reports from 6 0 31 PBSc software PBS archive add Administration 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please
21. rchive add ons The delivery of the PBS archive add on CCOPA contains range menus PBS PBS main menu of the PBS modules and PBS CCOPA profitability analysis func tions From these menus you have to generate now activity groups 4 6B respec tively roles from 4 6C which then can be integrated into the user master You can also create an activity group role directly from the Easy Access menu Wend Bearbeiten Favoriten Zusatze System Hilfe BIH SAP Easy Access SAP DE 5 Rolle anleg Fa m You are free to choose the name of the activity group role the name can also be within the PBS naming area A PBS range menu is then transferred by pressing the function key Transfer menus from range menus by indicating the corresponding PBS menu name During the transfer the system query for the resolution of the range menu is to be answered with yes The role activity group created this way can now be integrated in the corresponding user master We recommend allocating global activity group role PBS PBS to the administrators and the special function menu PBS CCOPA to the final users Adresse Logondaten Festwerte Parameter Rollen Profle Gruppen E Referenzhenutzer f r zusatliche Rechte I H Roe von jg lighis Tex preses foten eaer f1 12 9999 Please see the current SAP standard documentation for more detail
22. rn specific reports Lee Ine ude generated changed I 188 Subrautine pool PBS RKZIIDEA generated changed I 188 Subrautine pool PBS RKTMIDEA generated changed I 188 Include PBS RKT1UIDEA generated s changed I 188 Include PBS RKTITIDEA generated s changed I 188 Include PBS RK2BIBDBEA READ COS generated changed I 188 nline pragram PBS RK2BIDEA READ generated changed I 188 Include PBS RK2BIDEA MAIN generated changed I 188 nline pragram PBS RKZBIDEA READ COST generated s changed I 188 nline pragram PES RE42CIDES generated changed I 188 Subrautine pool PBS REAZRIDES generated changed Diagram 3 List of created reports PBS ca software PBS archive add Administration 12 3 Index generation program 3 1 Construction of the PBS archive add on CCOPA The PBS archive add CCOPA covers as already mentioned the archiving objects CCOPA1 XXXX XXXX is for the corresponding operating concern name Menu Edit Favorites Extras System Help j CGO SB SAP Easy Access 8 mp Other menu d P Cre Favorites C3 Role PASICCOPA Display line items gt Reporting 52 C3 Archive 2 Index Activation 2 Archive tool gt Lj Additional Tools Diagram 4 Navigation to the index generation program PBS ca software PBS archive add Administration 13
23. s on the crea tion of activity groups roles PBS ca software PBS archive add Administration 9 Diagram 1 Initial screen PBS archive add on CCOPA PBS ca software PBS archive add Administration 10 2 3 Generation of programs involved in the operating concern As many programs of the PBS archive add on CCOPA have to be adapted to the operating concern the report PBS CCOPAGEN Diagram 2 Selection screen of report PBS CCOPAGEN was created From general patterns this report creates the reports needed for the transactions eae nmm mm Og Generation of operating concern specific reports Diagram 2 Selection screen of report PBS CCOPAGEN Indicate the operating concern to be generated in parameter operating concern For first generation use as report name because all programs dependent on the operating concern will be then generated For program changes made later on you only have to enter the name of the pattern and regenerate only the single program At the end the transaction displays a list showing which programs were regenerat ed or generated Diagram 3 List of created reports PBS ca software PBS archive add Administration 11 List Edit Goto System Help ge GHB So Generation of operating concern specific reports beneration of operating conce
24. see the specific installation manual manual part A This administration manual was written to make construction and administration of the PBS archive add on CCOPA as easy as possible At first data archiving with transaction SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add onis composed of partial man uals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 Email hotline pbs software com Release Compatibility The PBS archive add on CCOPA discussed in this manual runs with the basis programs of SAP AG 69190 Walldorf Baden Germany releases 4 0B 4 5B the 4 0B and 4 5B versions the line items are included but not the object lev el 4 6C R 3 Enterprise ERP 2004 and ERP 6 0 PBS software PBS archive add Administration 7 2 Overview on the PBS archive add on CCOPA 2 1 Nomenclature Speaking in the R 2 environmen
25. t or if the entries in the administration table PBS CCOPAFILE were corrupted you can construct the administration indices separately at any time via the report PBS CCOPAFILE or the menu option Ar chive Activate archive PBSc software PBS archive add Administration 20 Delete previous run If this parameter is set it results in the data from the previous run being automati cally deleted after the current load run has been completed successfully In the im plementation phase it is often advisable not to set this parameter and to keep the previous run for safety reasons Older runs can be deleted separately later on via the report PBS CCOPADELR 3 1 4 Initial Indexing Process If all necessary information has been entered in the selection screen of the index report PBS CCOPALDR3 the selection screen can be saved as a selection vari ant for the initial construction of the online archive and the report can be started as background process Important The PBS archive add on CCOPA must be constructed per client During runtime the program generates the PBS archive add on for profitability analysis from the archive data After the profitability analysis record archive has been generated successfully the program PBS CCOPALDR3 displays an archive selection statistic PBSc software PBS archive add Administration 21 3 1 5 Loading of administration table PBS CCOPAFIL
26. t of Reorganization when actually meaning the Ar chiving of completed documents the first term today is mostly allocated to the physical reorganization of the database whereas the second means writing com pleted documents to sequential files while removing them from database In this manual we use the term Archiving completely in the SAP sense Processes controlled by SAP programs like the checking of documents regarding their archivability the writing of these documents to sequential archive files and the re moving of the documents from the database are called in summary Archiving The archiving is controlled centrally by the SAP transaction SARA With the PBS archive add on CCOPA PBS now provides a program package which allows the user to access the SAP archive files in the online operation in a way as if they never were archived To completely relieve the database from index data also the documents on the SAP archive files are read by our index generation programs and provided with all necessary index information transferred into the file sys tem This process is called Loading respectively Construction of the PBS archive add on CCOPA PBSc software PBS archive add Administration 8 2 2 Navigation from Release 4 6 From release 4 6 the navigation has completely changed due to the implementa tion of the SAP Easy Access technique This has also its effects on the transac tions in the environment of the PBS a
27. the PBS ar chive add on during a previous run this is recognized by the report and a warning message Is displayed Identical documents cannot exist more than once in the PBS archive add on The index generation program PBS CCOPALDRS should be started again as a batch process A new PBS archive is constructed from the existing PBS archive add on and the access Archives from previous runs are deleted automatically if the option Delete previous is selected However PBS archive add ons for profita bility analysis from earlier runs can be deleted separately later on via the report PBS CCOPADELR If all further load processes have been completed use the report PBS CCOPAFILE to load as already described chapter 3 1 5 the administration table PBS CCOPAFILE into the SAP R 3 system This step is not necessary if you have selected the option Create administration indices when you carried out the last run 3 1 7 Restart With the restart option you can cover yourself from cancellations of the index gen eration program for example by a system shutdown If a run is cancelled the next run can reset the status of the PBS archive add on CCOPA to the status before the cancelled run and then proceed as if the cancelled run never had taken place A load run is correctly completed if finally the complete log is available saying at the end PBS archive add on successfully constructed If you do not receive this log or only part

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