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ASYCUDA World User Manual - Uganda ASYCUDA World Portal

1. neral Declarant Transaction completed RP 1000024976 ROSEBUD LIMITED P O BOX 3673 KAMPALA 1 1000 0 1 1000 0 Ministry of Finance Customs Headquarters Exit Note Customs offices of BUSIA General Information Exit Note Nbr 2012 X 2 Issued On 18 11 2012 17 22 By obert Transit Shed Customs General Declarant ROSEBUD LIMITED P O BOX 3673 KAMPALA Identification of the Transporter Registration Nationality Driver Figure 16 Item Exit Page 58 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0
2. 5 k 0 00 i 0 00 Total Costs Delivery terms CIF value 3 766 095 Statistical value 3 766 095 Additional information Supplementary value 1 Code Quantity Supplementary value 2 Code Hame Quantity Rate Per _ Market value _ Figure 15 Item Valuation Note form 23 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 7 Scanned Attached Documents form The Scanned Attached Documents form has a unique tab on the declaration and contains the codes of the documents attached to the declaration For instance for Uganda Customs the scanned documents to be attached includes Commercial Invoice Proforma Invoice Sales Agreement Contract Proof of Payment Certificate of Origin Export Entry Transit Entry C17 Export Certificate Log Book Bill of Lading 10 Parking List 11 MFA Form 12 NDA Clearance This is a mandatory action that has to be undertaken by the Broker ACOLINE U LIMITED 4240 KAMPALA 4 COLLINE HOUSE Code Description 10 Bill of Lading Attached Scanned Documents Code Description File name File progress 01 Commercial Invoice invoice pdf 03 Authority Letter Authority Letter pdf 10 Bill of Lading Bill of Lading pdf Figure 16 Attached Document Page Form 1 8 How to use the declaration tool icon bar evt Fow ABRAIO Figure 17 Declaration Tool icon Bar 24 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 dap Document
3. UNITE IONS UNCTAD C D c g ASYCUDA World User Manual Declaration Processing for Customs Staff UNCTAD URA Customs Business Systems Enhancement Project Asycuda World Component n DECLARATION PROCESSING 1 0 Introduction Declaration processing capability is the core component of any automated customs system It reflects both the system functionality and the customs processes in use A Customs declaration is the base document of Customs and is used to control the movement of goods in and out of the country It represents the data repository for calculation and consequently collection of duties and taxes as well as the main source of national trade statistics ASYCUDA World AW provides a robust comprehensive declaration processing capability which is based on the Single Administrative Document SAD The SAD was developed by the EU and is considered to be the International Standard by the WCO and it covers all customs procedures and regimes including Import Export and Transit procedures In modern customs practices customs officers do not key in declaration on behalf of traders They rather do the control portion of the customs declaration process More room is left for traders to key in their declaration themselves DTI Thus AW could be configured to provide TWO major profiles namely trader s profile and customs controls profile 1 1 User Interface The user is presented with in
4. 1 000 A D MAIL 107 108 141 148 151 153 120 115 and autho 46 Statistical value risations 3 766 095 wee Ree Ame RET 102 3 766 095 000 10 000 376 610 1 401 4 142 704 000 18 000 745 687 1 40B 745 687 000 15 000 111 853 1 105 3 766 095 000 6 000 225 966 1 Figure 13 SAD Item Page The SAD can have as many subsequent item pages as the number of articles commodity involved in the transaction 1 6 General Valuation Note form It is a unique form declaration it contains the global invoiced value of all the goods declared in the main SAD form In addition it allows input of value build up information such as freight and insurance costs and automatically apportions the costs between the declaration items Fields comprised in the general valuation note are e Invoice value e External freight e Internal freight e Insurance e Other costs e Deductions For each cost element the currency should be put in the appropriate field and consequently the exchange rate If different from the national currency is automatically brought from the currencies file and filled in the its appropriate field Upon the completion of all customs value related elements the CIF value which is the tax base for customs duties is automatically calculated 22 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 SAD Valuation Note General seqment Working mode No apportionmen
5. Rerouting a declaration takes place when the appropriate measures interventions have been taken and the rerouting decision has been taken A typical re routing process involves the following 1 A declaration is selected red following matching selection criteria according to the predefined risk patterns 2 AW delivers a message stating the routing decision leaving the opportunity for the user to commit one of the following options a If the rerouting decision is there the user can proceed directly to reroute the declaration according to the decision 50 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 b If this is not the case the user quits and comes back later upon the issuance of the rerouting decision to find the declaration and accomplish the task as follows 1 20 3 Release of a Declaration The current customs procedure obtaining in Uganda is that of self assessment whereby declarations are directly assessed by the Agents and payment made before Customs can commence declaration processing This necessitates configuring ASYCUDA to trigger selectivity after assessment This configuration requires that when declarations are selected to various processing lanes and the necessary action in terms of document or physical examination has been done the declaration must first be Cleared before being re routed to green lane for release To clear the declaration go through the Finder display a list of selected declar
6. UJ U9 U9 W9 D 39 Quota Prohibited This field is designed to manage quota allowances In this box the Quota code will be inserted and it will automatically deduct the quantities specified in Box 41 from the allowance stock per quarter Summary This field has 2 functions separated by a stroke Declaration Mandatory The first function represents the Bill of Lading Airway Bill No that has been created under the manifest This is used only at Document Sea ports and airports The second function represents the previous document reference where a Bill of Lading is not required Supplementary Mandatory This field must be completed when the tariff item you are using units requires quantities other than net mass to be recorded i e litres number square metres etc depending on the unit of measurement declared against each HS code Take note that for warehousing the goods will be warehoused in supplementary units of measurement and hence the quantity in those units must be declared correctly For example for shoes the quantity declared should be in pairs or for wine the quantity should be in litres Prohibited Valuation Method code Not required Add info Docs Optional Additional information production of certificates amp produ Certif amp authorizations aut This field is being used to enter the code of any additional documents certificates or authorizations other than the Invoice and BL AWB which are req
7. Code 14 Declarant China a CN a UG b ROSEBUD LIMITED 16 Country of origin 17 Country of destination P O BOX 3673 KAMPALA China Uganda and VENURUM ot meals of transport at arrival aa 20 IU terms UAB 2345 BUSIA 21 Identity and nationality of active means of transport crossing the border 22 Currency amp total amount invoiced 23 Exch rate 24 Nature of Mode transport 26 Inland mode 27 Place of discharge 28 Financial and banking data Bank Code 02 04 Figure 83 General Segment and Val Note ASYCUDA SAD Valuation Note General seqment Working mode apportionment computed totals Exchange Amount in rate Invoice en i USU 2 510 73 External Freight ul 0 00 Internal 0 0 00 Insurance irnport 0 00 Other costs im M 0 00 7 RR Rm i 0 00 Total gross mass Total Costs Delivery terms CIF value 7 532 190 Figure 34 1 Item Valuation Note 40 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 EJN ve SAD Valuation Note Item number 2 Amount FCX code Exchange rate Amount in c 50500 USD 2 510 73 1 255 365 External Freight import 0 00 in 0 0
8. Financial Optional Name and address of the party responsible for either the transfer funds relating to a transaction or the person for whom the goods were imported This box is also used in Uganda to capture the names of individuals who have no TINs 10 Count Last Mandatory Country of Last Consignment This is the country code where Consign the goods were last loaded onto the ship aircraft Rail Road transport In Uganda s case the country from which goods have been or will be consigned prior to final importation 11 12 Value Details Prohibited ASYCUDA will automatically populate this box with the sum of automatic insurance freight and other costs when the Delivery terms are input FOB 3 1 C A P Common Optional The original design of this field has not been utilized since it s Agricultural not relevant to Uganda Instead it has been configured to hold policy the calculation of other fees The field has been configured to accept three codes On insertion of 1 2 or 3 and after validation a pop up box will be displayed for the user to 13 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Declarant Mandatory Representative code name and address Country of Mandatory origin C D Country of Prohibited destination automatic input Ident amp nat of Mandatory active means of transp at arrival departure 15 C E Code and Mandatory name manually e
9. 10005730 0 A 14 16 11 20 2012 UGB 5 6 16 11 2 8 1 10005730 0 A 2012 UGB 3 T 16112 IM 8 1 10008566 0 A 2012 UGB 1000026 three1 S 8 16912 8 1 10002403 0 A 2012 UGB 1000058 HIGS1 5 9 16 11 20 8 1 10005730 0 A 2012 UGJJA 1000026 three1 C 8 1611 72 4 1 10002403 4843 2012 UGKLA 1000026 C 4 16 11 2 4 1 10000255 0 A 2012 1000026 three C 11 16 112 4 1 10002633 0 A 2012 UGM 1000037 MORYAM S 22 16 11 2 8 1 10001602 0 ole a Jl Details 1 The user receives a prompt asking whether they need to print a Release Order As per current Customs procedure a Release Order is not required so the user selects not to print it by clicking on the X Year Off Declarant Ref Mber Reg Reg Da Gen Ite Exp Consignee Total tL Ast Ast Ast Date Co 2012 UGB 1000058 HIGS2 S 10 16112 1M 8 10008566 0 13 16 11 20 2012 UGB 1000058 HiG85 S 11 418112 8 10005730 0 16 11 20 2012 UGB 1611 20 2012 UGB TEREA T 16 11 20 2012 UGB 1000026 11 164120 2012 UGB 1000058 12 164120 _ 2012 UGJJA 1000026 9 16H120 2012 UGKLA 1000026 1611 20 2012 UGM 1000026 thr 3 28 16 11 20 2012 UGM 1000037 29 16 11 20 At this point selectivity i
10. 2012 UGMAL 10000584 test 2 5 14H11 2 IM 8 1 2012 UGMAL 10000262 three2 11 1611 2 M 4 1 2012 UGMAL 10000260 twst 9 18 15 1172 8 1 2012 UGMAL 10000260 xxx2 15 15 1 1 2 8 1 m URA ining Server Training Sas a qu Z2 rm zal E I Details Figure 24 Finding an ASSESSED Declaration 32 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 The operations of an assessed declaration are displayed in table 8 below View without possibility to amend This operation enables the authorised persons to generate an XML file that will Export to 1 XML be used to fill capture a Transit document This operation is done from the Finder only on an export declaration It Export release represents the confirmation of leaving of the goods from the country This is an operation that can be done from the Finder or from a declaration document it displays the selectivity criteria if any Allows a user to indicate their actions once a declaration is selected red or Selectivity Control yellow Allows a user with the requisite rights for route goods to the examination shed Route Goods l or delivery point Release order Ww Allows a user to trigger selectivity Selectivity This operation represents the clearing of a declaration selected Blue assessed In addition this is the operation used to clear declarations selected Red or Yellow when the configuration is set to selectivity a
11. 43 V M 44 Add info 1 3 000 code Documents Aj Code 45 Adjustment Produced 1 000 Certificates and autha 46 Statistical value rization 7 532 190 47 Calcul Tax base Ri Amount MP 48 Deferred payment 49 Identification of warehouse ation of taxes B ACCOUNTING DETAILS Mode of payment CASH Assessment number I Date Receipt number Date Guarantee Date a _ Figure 12 SAD Item Segment IMPORT 1 5 SAD fields sorted by quadrant General data Clearance Office 00000000 Declaration type 1 Number of forms ist Number of items Total packages 10 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Declarant reference number Cwrenycde S P Invoice total Financial and banking data 5 Goods description Marks and numbers P Number of packages P Package type S LLL Description of commodity code Commodtyode 0 Country oforigincode oS ooo S Supplementaryunits S Do Stmtitialval S 7 Additional information Licensing details 8 Duties and taxes Duties and taxes details po Acouigdetals S SS Principal 10 Transit Representative of Principal Guarantee details 11 Valuation Invoice value Item value Table 1 Fields by Quadrant 11 UN
12. 9 amp selectivity Administrations iv Examiners Chief Exami Al Figure 10 Create and Inspection Act 1 21 2 Viewing the Inspection Act on the SAD The inspection act can be viewed from the SAD this access does not allow a user to make any changes to the data contained in the screen Using the finder find the SAD and retrieve it A small icon will be displayed at the top of screen as demonstrated below Click on it to retrieve the inspection act E Detailed Declaration Retrieve 2011 eee A File Edit View Help gt ASYCUDA ENS Figure 11 Viewing Inspection Act 54 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Penalty Amount Reference Date EE Disputed claim Reference Date Criteri Information Inspection Act Figure 12 Inspection Act View This page above is opened by default once a declaration is modified after selectivity or assessment A user is always prompted to give a description of what intervention they took in the dialogue box above After inputting the information the user should validate the inspection act 1 22 Viewing Criteria A user should always understand why a declaration has been selected red yellow or blue These colours require specific interventions that are communicated in the criteria This informa
13. Manifest reference numbe di 2007 Customs Headquarters Customs Reference Consignee Ho 9 Financial Country last 11 Trading 12 Value details 13 C A F con cty 0 00 44 Declarant 1 15 Country of export 15 C E Code Air C D Code a b CH b 16 Country of origin 17 Country of destination Switzerland 18 Identity and nationality of active means of transport at departuye 19 Ctr A Delivery terms E 21 Identity and nationality of active means of transport crossing the bore 22 Currency amp total amount invoiced 23 Exch rate 24 Mature of 0 00 0 00000 transac 25 Mode transport 26 Inland mode 27 Place of discharge 28 Financial and banking data Bank Code at border Transport Terms of payment 29 Office of entry 30 Location of goods 1 Packages Marks and numbers Containers No s Humber and kind 33 Commodity code and Marks amp Without marks description of packages 34 Cty orig Code 35 Gross mass kg 36 Prefer of goods Wor a Kind a 3r PROCEDURE 3 Het mass kg 39 Quota e Summary declaration Previous document Containers Hois 12301987654 Summary declaration Trarrepurtdurumient number Figure 32 Manifest Related Elements in the SAD 1 14 Filling in the valuation note In order to clarify how this portion works we will consider the case of a two item declaration Take an example of the declaration below with three items The figure below highlights the CIF value for all
14. appear as seen in the figure below Year Off Declaranl Ref Mber Red Reg Type Gen F Items Expor Consig Total ta Ast Ast Date Col 2012 UGARU 42 1 402972 1 _ Gre 2012 UGARU 198 2 537297 2 S100 2012 UGBUS 100002 0151265 1 100002 23200 A 1 MAIL Gre 2012 UGBUS 100009 3761101 1 100026 0 3 14111 2012 UGBUS 100005 HIGS2 10 100085 0 16 114 NEN 2012 UGBUS 100005 HIGSS 100057 0 d 16117 O O 14 112 0 T 2012 UGBUS 100002 TEST223 2012 UGBUS 100002 1 100037 9734100 A 100025 0 100015 0 100015 0 100057 0 100085 0 10 36 11 2012 UGBUS 100002 three1 100024 0 11 36H11 __ 2012 UGBUS 100005 HIGS1 100057 0 12 16 111 ope x 28 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 2012 UGBUS 100002 2020 2012 UGBUS 100005 2020 09 2012 UGBUS 100009 2012 UGBUS 100005 HIGS3 2012 UGBUS 100005 HIGS4 diiit LLLLLEE no CO CO CO CO Cn mh h h mh mh mh mh Figure 21 Displaying Declarations Right clicking the requested declaration gives the user the different possible operations that could be done on this declaration This depends on the declaration status which will be explained thoroughly in the next section For example to retrieve a declaration for further processing the user will proceed as follows Place the cursor on
15. case of a train Country Code indicating nationality of ship aircraft vehicle For ASYCUDA the second part of field 18 is optional but if you have the information please complete Ctr Optional An indication whether goods are transported in a container or not Nature of container where the particular goods declared 14 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 were packed In Not the quantity of containers This field accepts only 2 values Content nothing Loose cargo V Containerized Here the declarant is required to let customs know whether the cargo was containerized or not A tick means there is a container while not ticked means there is no container The user should click once in this box to insert the tick and click again to remove the tick Delivery terms In this field you must enter the code describing the terms of delivery specified in the sale contract between the buyer and the seller of the declared goods i e CIF FOB CFR etc In Uganda preferably the total CIF value should be declared For direct exports it is FOB Ident amp nat of Optional This field may not be required as the system will re display the active means of information of field 18 Nevertheless if the information is transp at different for example in the case of transhipment please fill it border in Cur amp total Mandatory Total monetary amount charged in respect of one or more amount i
16. granted access to ASYCUDAWorld File View Window Help i 65 Document library u Document View Help E 29 Training Server o ASYCUDA Ge Sj International Norms Ge 3 System Administration Sj System design My Profile Training Server URA Training Server i Training Server Figure 3 AW Main Screen 1 3 Processing the SAD The figure above illustrates the document library in AW All menu items are contained in the document library for ease of reference A sequence of nodes should be clicked until the SAD form is reached The following steps illustrate the aforementioned sequence Click on the ASYCUDA node which expands and displays its contents as shown below This screen will differ basing on the level of access granted to the user 4 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Figure 4 ASYCUDA Option Menu 1 3 1 Expanding the Goods clearance Node Expanding the Goods Clearance node displays three options Declaration Reports and Warehouse stock management Clicking once on the Goods Clearance option explodes it and shows the details Figures 5 and 6 Figure 5 Goods Clearance Option Menu 5 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Expanding the Declaration option displays two nodes as illustrated below Detailed Declaration and Periodic Entry In order to capture and assess declarations the profile for Brokers or Agents h
17. it contains information about the assessment of the declaration The assessment notice is generated upon the validation and assessment of the declaration It contains the summary of duties and taxes payable for the whole declaration The assessment notice is updated after the payments have been done and any rectifications of declaration The assessment notice contains the type of declaration the registration number the date the declarant reference the payment number the account number the receipt number the codes and the text of taxes the amount of the taxes the total of the duties and taxes to be paid SAD Assessment Notice UGKLA KAMPALA CBC Identification of the declaration Model Customs reference Declarant reference Assessmentreference Nbr of 9 IM 4 2012 C 1 02 11 2012 2012 0202020202 2012 A 1 i 0211 2012 3 Declarant Company 1000024976 1000573057 ROSEBUD LIMITED Mr HENRY BUWURE BOX 3673 KAMPALA 861 KAMPALA Mode of payment Account number Receipt number and date Statement number and date CASH 44 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Mode of payment Account number Receipt number and date Statement number and date CASH Items taxes Global taxes IMPORT DUTY 3 012 876 VALUE ADDED TAX 3 118 326 DOMESTIC VAT 467 749 WITHHOLDING TAX 58 670 Total Global Taxes Total tems Taxes Total assessed amount for the declaration Amount curren
18. shown below or called upon from the Database using the F3 key to fill in SAD field instead of typing it manually ASYCUDA 2 Exporter Trade Car View 26 Street China 4 Load List 8 Consignee 1000573057 9 Financial HENRY BUWURE EH 861 KAMPALA amp Country last 11 Trading 12 Value details 13 CN con cty 0 Figure 28 Popping up the Declaration Type Clicking the desired choice writes it automatically to the appropriate field 25 Mode transport 26 Inland mode 27 Place of discharge 26 Financial and banking data BankCode 02 04 o WA remastsame TOY CaS EH 29 Office of entry BARCLAYS BANK JINJA UGBUS BUSIA UGBUS 31 Packages Marks and numbers Containers No s Number and kind 33 Commodity code description of packages 34 Cty orig Cc 9 36 Prefer ofgoods amp Kind aC ib 100 00 37 PROCEDURE EH Copy 39 Quota Containers No s 4000 00 900 00 f Paste 40 Summary d pcument 5 1 Other arms eg spring air or gas guns and pistols truncheons excluding those of 93 07 Find 41 Supplemen Help ice 43 V M 36 1 3 000 code 44 Add info Documents Licence No 0 0 0 0 0 45 Adjustment Produced 1 000 Certificates and autho 46 Statistical value rization 7 532 190 47 Calcul Type Tax base Rate Amount 48 Deferred payment 49 Identification of warehouse ation of p Figure 29 Usin
19. 0 0 0 Jnternal Freight l 55 0 00 i HE n M TotalCosis Delivery terms CIF BUSIA CIF value 1 255 365 Statistical value 1 255 365 Additional information Supplementary value 1 Code Name Quantity SAN Val Note Aemt nfn Pano Aft Sean Nar laadinalict Figure 35 2 Item Segment 456 000 code 44 Add info Licence No D Val Documents 0 0 0 0 0 Code 45 Adjustment ages MAIL 107 108 141 148 151 153 120 115 1 000 Certificates 5m and autho 46 Statistical value rization i 456 000 EIU LE Ln ationof 102 456 000 000 25 000 114 000 wes 569 999 000 0 000 0 B ACCOUNTING DETAILS 456 000 000 6 000 Mode of payment CASH Assessment number A 5 Date 19 11 2012 Receipt number Date Guarantee Date Total fees 0 uGs 141 360 ES Total declaration 141 360 UGS 50 Principal No Signature C OFFICE OF DEPARTURE Figure 36 Duties and Taxes Calculated Automatically 1 15 Document verification When the declaration is filled in a verification request is issued by clicking the icon on the tool bar This step insures the correctness of the declaration data before assessment 41 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Vane deme ASYCUDA 2 Exporter GLOBAL LOGISTICS P O BOX 1233 KING FAHAD PLAZA ROAD UNITED ARAB EMIRATES Figur
20. 511 2012 UGM 10000584 TEST S 18 15 11 2_ 8 1 View 11 2012 UGM 10000584 37611 5 20 1511 2 IM 8 1 i 2012 10000584 higs3 5 21 1591 2 8 1 Export release 1 2012 10000379 MORY S 22 16412 8 1 i 2012 10000584 TESTO1 S 4 141 2 IM 8 1 em View Criteria i 2012 10000584 test02 5 5 1491 2 8 1 11 2012 UGM 10000233 COL45 S B 1411 2 IM 8 1 11 Release Order selectivity 2012 10000584 marj 5 T 1411 2 8 1 i 2012 10000916 AHMOS S 8 1411 2 IM 8 1 2012 10000250 IMBTE S 8 141 2 IM 8 1 Clear declaration Re route to green xX Retrieve Cancel Lock mca 79 Manual Examiner Assignment Ss t library 22 Detailed Declar Details ml I Figure 25 Finding PAID Declaration The operations of a paid declaration are displayed in table 9 below View without possibility to amend This operation is done from the Finder only on exportation declaration It Export release represents the confirmation of leaving of the goods from the country This is an operation that can be done from the Finder or from a declaration View criteria document it displays the selectivity criteria if any Examine Allows an examiner to record their inspection results u Allows a user to indicate their actions once a declaration is selected red or Selectivity Control yellow Allo
21. 6 TRS00001 5 Customs ref C 5 18 11 2012 Assessment ref A 16 18 11 2012 52 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 21 Release order In order to withdraw the goods from Customs control a release order is issued Using the finder the user chooses the right declaration In the current Ugandan customs procedure although the declaration is generated by the system it is not issued to the Traders the user thus disregards the pronting of the release order on the next dialog box Would you like to print the release order now Inspection Act The inspection act is a tool in ASYCUDAWorld where users can capture any information that may be relevant to anyone who views the declaration after Customs processing 1 21 1 Creating an Inspection Act Specific users with the requisite rights can create an inspection act if it has not been created automatically Creation of the inspection act is done from the selectivity module The user should go the selectivity right click on inspection act and click new Once creation of the inspection act is done the user should validate it 53 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 a _ amp 3 Cargo Manifest Sj Goods Clearance C3 Declaration amp Detailed Declaration Detailed Declaration 3 Periodic Entry Sj Reports 2 C3 Warehouse Stock Manage ce 29 Integrated Tariff j amp Sj References
22. BUS 100005 HIGS4 o E 8 1 100085 0 A 10 16M1 2012 UGBUS 100002 three1 5 a IM 8 1 100024 0 A 11 161i 2012 UGBUS 100005 HIGS1 a 8 1 100057 0 A 12 16 11 ors Figure 23 Operations a CANCELLED Declaration The operations of a cancelled declaration are in table 7 below View without possibility to amend The system carries out this operation automatically provided that the authorised officer is in control This operation represents the updating of a Refund e declaration with the receipt details AFTER the refund of the declaration has been done by the accounting department Details This is operation represents the history status evolution of the declaration from registration onwards Table 5 Operations on a Cancelled Declaration 31 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 11 2 on an ASSESSED declaration 2012 Teny MORY 14 1 WIM amp 10001602 2012 UGMAL ae 16 1 1 2 IM 2012 UGMAL 10000584 TESTO 18 151172 IM 2012 UGMAL 10000584 TESTO1 4 1411 2 IM 2012 UGMAL 10000260 TEST2 10 1411 2 IM oo oo co 1 1 1 2012 UGMAL 10000584 higs1 1511 2 IM 8 1 2012 UGMAL 10000816 higs1 a 15411 2 IM 8 1 2012 UGMAL 10000584 11952 1f 15H1 2 IM 8 1 2012 UGMAL 10000584 higs3 21 1511 2 IM 8 1 2012 UGMAL 10000584 marj T 14 11 2 IM 8 1 2012 UGMAL 10000260 qqq 11 1411 2 IM 8 1
23. CTAD URA CBSEP Asycuda World component 2012 Version 1 0 A detailed explanation of how to fill each field of the declaration is explained in table 2 below EXPLANATION OF SAD FIELDS FOR ASYCUDA World DECLARATION Field Label Description and or Use Action Declaration Mandatory To identify which Customs regime the particular SAD belongs to A declaration model number is entered on the SAD form in this field For all import declarations this model is IM with a number identifying which general procedure the import belongs to i e 4 for home consumption 7 for warehouse For export declarations the model is EX with a number identifying which procedure the export belongs to i e 1 for direct export 2 for Temporary Exports 3 for re exports at a border and 8 for outward transit exports Exporter code Mandatory For import declarations this field requires the input of the full name and address of the overseas exporter supplier of the goods to Uganda This is usually the name of the person or organization overseas from which the importer purchased the goods There is no need to enter the Exporter TIN For export declarations the exporter is the Uganda exporter You must enter the exporter TIN code and the full name and address of person exporting goods from Uganda address Automatic input when using the system Forms Mandatory Total number of forms pages in this declaration including the front pa
24. ED Declaration 35 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 The operations of an exited declaration are displayed in table 10 below View without possibility to amend This operation is done from the Finder only on exportation SAD It represents Export release the confirmation of leaving of the goods from the country Allows an examiner to record their inspection Recalls a declaration and enables a user to review and modify the declaration This is the cancellation operation of an exited SAD this is done directly from the Finder In fact the document remains in the database until it is archived assignment the assigned officers from registration onwards Table 8 Operations on an Exited Declaration Cancel 1 12 Declaration processing steps Declaration processing may take different paths according to the declaration type customs regime selectivity decision routing and many other factors according to the national customs legislation in force There are many potential operations that could be done on a declaration from the start to the end Some of these operations are obligatory and the others are optional In this part of the document the basic steps of a declaration processing will be illustrated 1 12 1 Preparing a declaration for processing The declaration form is the basic customs document needed for a clearance process to take place By now a user should be able to create a new SAD To fill i
25. L LOGISTICS 1233 KING FAHAD PLAZA ROAD UNITED ARAB EMIRATES Figure 40 Declaration Validation and Assessment Declaration validation is a vital customs operation that gives the validated declaration a legal status and a customs reference number Thus a dialogue box is displayed to ask the user whether or not he is certain as shown in Figure 50 Confirmation Do you really want to assess this declaration Vv Figure 41 Validation and Assessment Dialogue Box If the answer is yes AW validates and assesses the declaration and a unique customs reference number and assessment number is assigned to that declaration The Customs reference number declarant reference and assessment number can be used to retrieve a declaration The declarant reference is assigned by the Customs broker at the time of data capture A validation notification is displayed availing many options as shown below 43 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Transaction completed Validate and assess is done mum Declarant ref 2012 1000024976 500001 Customs ref 241 Assessmaent rei Print S A D document customised Print A D attached documents Print 5 A D document hardcopy Print A D document Figure 42 Assessment Notification 1 17 Assessment notice The Assessment Notice is a unique page per declaration and
26. ake more efficient use of their resources such as allowing release of low risk goods subject to some type of audit control at a later date Note There is an option for automatic re routing of Yellow Lane declarations to Blue Lane after a predetermined number of days Green Lane All declarations except those selected Red Lane Yellow Lane or Blue Lane Green Lane contains an option to delay the automatic assessment of declarations to allow Customs time to manually go through these declarations There is also the option to re route to Red Lane Yellow Lane or Blue Lane if a higher level of check is necessary 1 20 2 Switching lanes Green blue yellow and red lanes Moving between lanes needs often administrative decisions from customs When it comes to the users Operational part to reroute a declaration from a lane to another the following sequence is followed 49 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Find by Reg Nber Find audit green Find audit red Find audit yellow Find audit blue Find audit query 22 Find written off LJ J Find Selected Yellow Figure 9 Finding a Selected Red Declaration And choose Find Selected Red When the Selected Red declarations are displayed the user right clicks the chosen declaration and pick one of the rerouting options Reroute to Green in our case Main menu ASYCUDA Goods Clearance Detailed Declaration Find Selected Red and Re route to green
27. alue country of origin etc 9 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 A OFFICE OF DESTINATION DECLARATION uGMAL v 2 Exporter MALABA STATION Trade Car View Customs Reference 26 Street China 3 Forms 4 Load List 1 1 Manifest T Reference number 1 2012 18500001 8 Consignee Ho 1000573057 9 Financial No Mr HENRY BUWURE 861 KAMPALA Country last 11 Trading 12 Value details 13 C A P CN con cty 0 14 Declarant Ho 1000024076 15 Country of export 15 CE Code 47 C D Code ROSEBUD LIMITED China a UG Fenice 16 Country of origin 17 Country of destination 18 Identity and nationality of means of transport at arrival 19 Ctr 20 Delivery terms UAB 2345 El 21 Identity and nationality of active means of transport crossing the border 22 Currency amp total amount invoiced 73 Exch rate 24 Hature of Figure 11 SAD General Segment Import 29 Office of entry 30 Location of goods BARCLAYS BANK JINJA UGBUS UGBUS 31 Packages Marks and numbers Containers No s Number and kind and Marks amp no OH of packages 36 Prefer ofgoods wor a Kind 38 Net mass kg 39 Quota Containers No s on Oct 900 00 _ NX 40 Summary declaration Previous document SL Other arms eg spring air or gas guns and pistols truncheons excluding those of 93 07 41 Supplementary units 42 Item Price
28. as been configured to only access the Declaration node Let us focus on Detailed declaration for now Figure 7 Detailed Declaration Menu and the Finder 6 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 3 2 Expanding the Detailed Declaration option This Detailed Declaration node will be repeatedly referred to in this chapter It contains two major operations that could be done on a customs declaration capturing a new declaration and finding a registered declaration using the Finder amp Declaration _ amp Detailed Declaration Detailed Declaration _ 3 Periodic Entry 23 Warehouse Stock Manager Figure 8 The New SAD Menu Option Once the user clicks on New a blank SAD form is displayed The table below illustrates the SAD data elements with the quadrants indicated on the sides This is arrangement by quadrants makes it easy for a user to navigate the SAD 7 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 T Reta sia tom Din ET fae vew I t uDx4 amp um i EAF LLL WER Come ICE dde mac m pee ines GENERAL DATA PROCEDURES z ADDITIONAL Tee OOE O Gt TION anm m DUTIES AND TAXES Figure 9 The New SAD Menu Option 8 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 4 SAD and Tabbed forms The SAD form Detai
29. ation New 2012 Ju Please enter data for selection criteria and proceed to find a specific document Detailed Declaration field code Name criteria value 1 value 2 Company name all Company code all Figure 31 The Company Finder Using either the company name or company code a Tax Identification Number TIN can be found For example if the user only knows that the consignee name starts with TOT for TOTAL UGANDA note the use of upper case here then a search can be done using the criteria starts with Many more criteria are available to users 1 13 Linking the declaration to a manifest and waybill A valid manifest entry reference number with the format 2011 2 is entered in the appropriate field in order to link the waybills comprised in the declaration to that manifest 2012 is the year or registration of the manifest while 2 is the manifest registration number This allows for writing off the waybill and manifest on assessment If the consignment is containerized the box number 19 is checked This activates the containers no portion in box 31 the container on the SAD should match the container reference number indicated in the waybill The waybill transport document number is entered to box 40 38 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 2 Exporter Ho Sea Gull Trade Ih 4 21 Necroma street Accra 4 Load List Ghana Manifest IN Hbr packages T Reference numb
30. ations and select the option to Clear declaration Year Cleara 2012 UGMUT 1000021 0389383 5 0611 2 4 Training Server This brings the Inspection Act through which the user can indicate the examination account resulting from the examination that has been made on the declared goods otherwise they will simply indicate ok and validate the Inspection Act 51 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 k a ae 5 Nu oa tee a be be ee NO Dori grex P Customs Office lUGBUS p Declaration a Declarant Code 1000024976 Name Customs reference Date ROSEBUD LIMITED cb 18 11 2012 Declarant reference Model Items Assessment Reference Date 2012 rRs00001 5 he 38512012 RENE EE vt a a ka b a b a b a b b B e b ati a _ Examination Results Conform Loss of Revenue mu 4 383 933 r m Refund M i j Inspection Act Validating the Inspection Act brings up the option to re route the declaration Transaction completed n Cox gt Re route to green Re route to blue And finally the declaration is re routed to the green lane for release Declaration is selected Declarant ref 2012 100002497
31. atus indicates where a declaration is in the processing path When searching for a declaration using the finder the user will notice that the status is colour coded declaration in order to enable a user to quickly recognise the status Table 3 shows the different declaration status they are colour coded as they appear in the finder Different operations could be carried out on a declaration according to its status 1 3 3 Operations carried out on declarations according to their status STORED A declaration has been captured on The declaration has been created by a user AW and saved stored This is done by with preserved rights to view amend or exporting the XML file of the delete it before assessment declaration to the desktop 29 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 ASSESSED CANCELLED Cargo has arrived in Uganda except for users authorised to make arrival declarations The declarant assesses the declaration obtains a printout of the Assessment Notice with the PRN attaches all required scanned documents makes payment to the bank and lodges to Customs electronically The tax payer does not wish to process the declaration for one reason or another Using the PRN on the Assessment Notice Taxpayer pays to the bank The declaration has been assessed by the user and given a unique customs reference number delivered by the system Verification checks prior to assessment has been perfo
32. de departure where the particular goods were originally being entered first time into the country e g Malaba or Katuna For exports enter the office of departure where the goods will be departing the country from 30 Location of Mandatory Name of the place where a goods are located and eventual goods location in which physical inspection might take place You must enter the appropriate CODE for the place where the goods being declared are stored prior to clearance i e transit sheds 31 Packages and The entry in this field must include description of Not required Mandatory Shipping marks and numbers Number of packages for this item Code for the type of packages e g Sacks cartons Container identification numbers up to 4 containers Commercial description of the goods as per invoice goods Mandatory Mandatory Optional Mandatory 16 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 32 Item number Mandatory Serial number of the item in that declaration This is the consecutive item number i e item 1 item 2 item 3 etc Commodity Mandatory Commodity code of the goods declared for the item according code to the harmonized system of 8 digits Code Mandatory Country of Origin Code You must enter here the country CODE where the particular goods declared were originally made or manufactured 5 Gr Mass kg Mandatory Gross mass in kilograms Weight mass of goods including packaging but excludin
33. e or level CIF landed The total adjustment to the invoice price is added to proportionally to each declaration item in cases where the declaration covers more than one item This proportion allocation of dutiable charges and expenses is included in the calculated statistical value at Field 46 Enter the prepayment or credit account codes from which the goods are paid if no other means of payment are used e g cash In case of a warehousing declaration IM7 In the first part of this field enter the warehouse code In the second part of the field enter the period as the number of days that the goods are approved for storage in that warehouse Name and address of a party liable for goods moving under a customs authorization and when applicable a guarantee like in the case of transits Name of the customs office which is responsible for transit formalities en route Customs office at which a security or guarantee for the movement of goods under a transit procedure is lodged Name of the customs office at which goods are released from a Customs transit regime To be filled by the representative of the trader indicating the date of the declaration and the name of the representative Mode of Payment Method of payment for duty fees i e Cash UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Automatic input Automatic input Mandatory Office of Transit departure Table 2 Detailed SAD Desc
34. e 37 Document Verification After the document has been verified an indicative dialogue box is displayed In case an error is discovered the error will be displayed ASYCUDAWorld error messages have been simplified as much as possible to communicate the error Users are encouraged the read the error messages before clicking the tick in order to understand the cause of the error and to be able to rectify the error In case no more errors exist then the dialogue below will be displayed Figure 47 4 Document verified Figure 38 Document Verification Notification The due customs duties and taxes are calculated as shown in the figure below 44 Add info Licence Documents Produced Certificates and autho risations D ty 45 Adjustment 46 Statistical value 1 255 365 47 Calcul ation of taxes 42 UNCTAD URA CBSEP Asycuda World cor 1 16 Document Validation and Assessment Validation process assures the integrity of the declaration data and its readiness to constitute a valid customs declaration The validation request is made by clicking the validate icon on the tool bar as shown below The current customs process in Uganda however does not require validation Instead users go directly to Validate and Assess the declaration by clicking on the Validate and Assess File Edit View Help feel i ETE SYCUDA 2 Exporter GLOBA
35. e a whole page UNCTAD URA CBSEP World component 2012 Version 1 0 Delete item to delete an item from the declaration Generate periodical summary declaration to generate a periodical declaration if the authorization number is valid Finder search for documents in AW database v au Help provides the user with an online help 1 9 Types of fields on the SAD The boxes are the same as on the printed paper version the areas where information is entered are called SAD boxes or SAD fields There are different types of fields Mandatory input information must be input to the field and AW will not permit the user to advance until input is completed In this case if the field is left blank the field will be underlined Red Optional input choice of entering information is left to the declarant However where information is relevant for statistical risk management and auditing purposes the user is encouraged to input the relevant information Prohibited input these boxes either display a code automatically or no information is displayed at all no access is allowed to the field Some combinations of information or codes are incompatible contradictory If the user inputs an airport office of entry code the system can be configured not to accept the code for sea transport as the mode of transport for the importation In this case the system will underline the fields Red and automatically display a
36. fter assessment The declaration is re routed to the Green Lane Recalls a declaration and enables a user to review and modify the declaration This is the cancellation operation of an assessed SAD this is done directly from the Finder In fact the document remains in the database until it is archived This operation locks the access of the document This operation unlocks the access of the document Manual Examiner This option allows users to re assign declarations that cannot be handled but assignment the assigned officers Generate T1 Allows a user to generate a transit entry from the declaration Details This is operation represents the history status evolution of the declaration from registered onwards Table 6 Operations on an Assessed Declaration View criteria Clear 33 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 11 3 Operations on a PAID declaration Year Off Declarant Ref M Reg Reg Reg Da tems Exp Consignee Total t Ast Ast Ast D Col 2012 10000260 1 a 13 1511 2 IM 8 1 10003435 0 A 19 1511 gt 2012 10000584 higs1 5 14 15 11 2_ 8 1 10005730 0 A 20 111 2012 UGM 10000250 xxx2 s 15 1511 2 8 1 10005730 0 A 21 15 1 2012 10000916 51 5 16 15 11 2_ 8 1 10000916 0 22 151 2012 UGM 10000584 higs2 5 17 1591 2 8 1 10005730 0 A 23 1
37. g the F3 Option 37 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Query View fae File Edit View Help 100 xch rate 24 Nature of 2 510 73 4 3 transac 4 x Keyword Commodity Code Query Date 18 11 2012 02 04 Section Vil Plastics and articles thereof rubber and articles thereof Chapter 39 ross mass kg PLASTICS AND ARTICLES THEREOF et mass kg Lo 39 PLASTICS AND ARTICLES THEREOF d 39 PLASTICSANDARTICLES a a IE 39 01 Polymers of ethylene in primary forms THEREOF 39 02 Polymers of propylene or of other olefins in primary forms amp 01 01 2007 gt db 39 03 Polymers of styrene in primary forms EZ 39 04 Polymers of vinyl chloride or of other halogenated olefins in primary forms EZ 39 05 Polymers of vinyl acetate other vinyl esters in primary forms Other vinyl polymers prima a 39 06 Acndic nalhvmarc in nriman farms Code 45 Adjustment 46 Statistical value 7 532 190 4 dentification of warehouse Section Query Customs Tariff Reference List Print Tariff Figure 30 Filling in the Commodity Code Box using Key Using the F3 key a tariff code can be searched by name such as offal or by heading chapter or Code Expanding the tariff chapter then tariff heading then sub heading clicking the desired HS code a red book makes a green tick available for the user to write the HSCODE box 33 3 Company finder of Detailed Declar
38. g the carrier s equipment 6 Prefer code Optional Preference Code Where there are bilateral or multilateral agreements between the countries and the goods have been manufactured in any of these countries the declarant may enter the appropriate Preference Code if he is claiming a reduction of duty rate based on agreements made between Uganda and other countries The current agreements that Uganda has assented to are 1 COMESA COMESA originating goods 2 EAC EAC originating goods 3 EAC TZ Tanzanian originating goods 4 EAC KE Kenyan originating goods 5 NEW CARS Cars that do not pay 10 surcharge 7 Procedure There are 2 fields in this box 33 Mandatory In the first you must enter the procedure code used to identify the customs regime under which goods are being moved to and from i e procedure 4000 represents direct import for home use 4071 import for home use from bonded warehouse Mandatory The second field is an additional procedure code which is used if the declarant is requesting exemption or remission of duties for the commodity e g tariff concessions for diplomatic cargo etc 38 Net mass kg Mandatory Weight mass of goods without any packaging Enter the net mass of the goods declared The system will automatically display the figure for gross mass as the net mass However you may override this field with the actual net mass if available 17 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0
39. ge and any continuation pages i e two three as automatic required input Loading Lists Optional The number of loading lists manifests or similar documents This will be required for transit declarations Items Mandatory Total number of items entry lines on a declaration automatic 12 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 input N A Manifest Mandatory for Reference number to identify a manifest sea ports Total number of Mandatory The Declarant must state the total number of packages for the packages whole of the declaration i e the sum of all packages in all items Declarant Mandatory This is the internal sequence number used by Declarant i e job reference or file number It s a number given to the declaration from the number trader s Declarant s register The trader can use it to retrieve modify his stored declarations 8 Consignee code Mandatory For import declarations the consignee is the Ugandan importer name and You must enter the Importer TIN code and the full name and address address of person importing goods into Uganda will automatically be populated For export declarations this field requires the input of the full name and address of the overseas importer buyer of the goods from Uganda This is usually the name of the person or organization overseas to which the Uganda s exporter is selling the goods There is no need to enter the consignee TIN
40. hority the document is re routed to the green lane and the declaration is released 30 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Customs Some all of the goods involved in the requirements and exit the declaration have been released Customs premises Normally the exit is done in ASYCUDAWorld at the exit point 1 11 1 Operations on a CANCELLED declaration 2 Detailed Declaration finder 7 12 documents found Please select a document and select an action from the local menu Year Offi Declarand Ref Mber Reg Reg Gen F Items Expor Consig Total ta Ast Ast Date Col 2012 UGARU 42 P 1 PB 4 1 402972 B 1 280 2012 UGARU 198 P 2 _ PB 4 1 537297 2 30 10 Gre 2012 UGBUS 100002 D151265 C 1 M 4 2 100002 23200 1 01 11 Gre 2012 UGBUS 100009 3761101 1 ja d1 2012 UGBUS 100005 HIGS2 a 10 M 8 1 O View A 13 1641 2012 UGBUS 100005 HIGS5 5 11 M 1 A 14 1671 2012 UGBUS 100002 TEST223 5 2 M 8 1 Refund A 4 14 117 2012 UGBUS mnk G 2 IM 4 1 2413 2 01 11 Gre 12012 UGBUS 100002 1 cC 3 IM 4 1 i Details 4100 8 15H 2012 UGBUS 100002 2020 o I IM 8 1 A 5 151i 2012 UGBUS 100005 2020 08 S 4 M 8 1 100015 0 A 6 151 2012 UGBUS 100009 2020 08 5 IM 1 100015 0 A T 151 _ 2012 UGBUS 100005 HIGS3 5 6 M 8 1 100057 0 A 9 TETI 2012 UG
41. led Declaration has tabs that can be seen at the bottom of the page Some of these tabs are only mandatory for certain declaration types while some are mandatory for all declaration types For example the valuation note form is mandatory for all types of declarations Some examples SAD forms are illustrated below SAD Val Note Asmt Notice Info Page Att Doc Scan Doc Loading List Figure 10 SAD Tabbed forms e Valuation Note form e Assessment Notice form e Attached Document Page form e Vehicle Examination form e Scanned documents form e Delivery form e Vehicle examination form 1 4 1 SAD Main form The blank SAD allows a user to define the type of the transaction For example if the user wants to register a warehousing declaration The regime code e g IM7 will determine which fields are optional and those that are mandatory The warehouse code is mandatory for all warehousing declarations This logic is pre programmed in ASYCUDA which means the same blank SAD form can be transformed into different documents regimes depending on the regime code 1 4 2 The SAD Segments The SAD main form consists basically of two segments the general segment and the item segment The general segment covers general information about the whole consignment such as exporter consignee declaration type etc while the item segment contains all necessary information needed to clear the consignment at each item level such as commodity code v
42. meter After selecting the search criterion the user will be required to select a value see value 1 and value 2 Notice the fact that a use can define one or two values for a particular search criterion 27 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 m Please enter data for selection criteria and proceed to find a specific dacument Detailed Declaration Mame criteria value 1 value 2 Document Status all Clearance al 0 d Reg Ser dal 2 Reg Nber al 2 2 g Reg Date dal 3 S E Ast Ser dali 0 0 0 AstNber dall 5 de Ast Date dal 0 0 0 g Declarant Jal 2 JH Dec reference year ah Ref Mber dal S g hp mw 3OCODGO QGOQ Gen pro al q Exporter 0 ores THEE Figure 20 The Finder The user is presented with icons at the bottom of the finder In order to determine what an icon does the user may place the cursor over the icon and a short description will be displayed such as Clear above The Icons are standard and easy to use To obtain the information being sought the user will click on the search icon displayed at the bottom right hand side of the finder window On clicking it the list of declarations or criteria requested for will
43. n a SAD form the user is to take into consideration that there exist two types of fields Plain text fields Entered and displayed as is and no further manipulation is done on them For example when keying in an IM4 declaration entry for home use the exporter resides in the country of exportation and consequently national customs does not have him her on its database The field is filled with the exporter information mentioned on the consignment associated documents Invoice It s a plain text and AW does not check it 36 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Detailed Declaration New 2012 Le WE ne 3 File Edit View Help S Wy vV EH F d amp 24 Bx 100 E ASYCUDA A OFFICE OF DESTINATION 1 DECLARATION 2 Exporter IM 4 Trade Car View Customs Reference 26 Street China 4 Load List Manifest 6 Nbr packages 7 Reference number 1 2012 TRS00001 8 Consignee 1000573057 9 Financial No Mr HENRY BUWURE 861 KAMPALA Country last 11 Trading 12 Value details 13 C A P CN con cty 0 14 Declarant No 1000024976 15 Country of export 15 Code 17 EEES China ru LE Figure 27 Plain Text Field Dynamic fields Represents a field in one of the database tables to be manipulated in current or future operations Some of the dynamic fields are popped up from their appropriate fields as
44. n error message on attempt to verify the declaration as seen in below D LETS 1 FO REDE ETICE MUTET 2012 2012001 D LM packages 1 8 Consignee Ho 1000427973 9 Financial Mr LUKE BHANGYI 25544 KAMPALA BUKOTO KISAH ROAD NAKAWA DIVISION KAMPALA 14 Declarant Ho 1000037976 15 Country of export 5 CE odi Code EPITOME ENTERPRISES LIMITED China 715 KAMPALA Messages p E Error Please add Container al a HE F 3 at border Transport Terms of payment T01 CASH Figure 18 Error Message after Verification 26 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 The system is designed to allow each country the flexibility to configure their data requirements on the national declaration SAD based on international regional or national standards Based on these standards the national project team defines which fields are mandatory optional or prohibited and which controls to apply 1 10 The Finder The finder is a useful tool in ASYCUDA used to retrieve documents based on different search criteria A user needs to fully understand the functionality of the finder in order to navigate through ASYCUDAWorld since it is the most commonly used feature A Detailed declaration can be retrieved using different keys search criteria A criterion could be document status such as a registered status a selectivity decision like red or green routed declaration or any other predete
45. nter the manual taxes as follows 1 Alteration Fee 2 RoadUser Charge 3 Temporary Road License The declarant is the person or organization declaring the goods to Customs Some importers are allowed to clear their own imports as long as they have the capacity to do so Such companies cannot clear goods belonging to other importers Such companies are referred to as private clearing firms The declarant may also be a Customs Agent broker whose business is to clear goods belonging to importers which may include goods imported by the declarant In the former case the owner is required to authorise the broker to clear their goods In all the above cases the TIN is auto populated by ASYCUDA once a new SAD is created The user will notice two boxes side by side Either the code for the country of export or the name of the country from which the goods were exported may be selected Enter the Code for the Country of Origin in box 34 and its full name will be displayed in box 16 by default For import declarations destined to Uganda the system will automatically input it Nevertheless for transit consignments not destined to Uganda the user should input the country of destination Identity amp nationality of active means of transport at arrival This field has 2 parts In the first you must enter either the name or voyage number of the vessel the flight number of an aircraft the vehicle registration number or the wagon number in
46. nvoice invoices associated with the currency in which goods were purchased The red underline draws the user s attention to fill in the general valuation note form This field has 2 parts In the first field small box you must enter the code for the currency nominated in the invoice For Uganda transactions all should be declared in or converted to USD In the second part longer box you must enter the total amount in CIF amount in USD 23 Exch rate Automatic Exchange rate This is the official exchange rate for the foreign currency on which the goods in this entry had been paid converted to USD Official exchange rates will be updated on a daily basis Nature of Prohibited Transaction Mode trsp At Mandatory Mode of transport at border at entry You must enter the border code for the mode of entry of goods 15 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Not required e g 1 Sea Transport 3 Road Transport 4 Air Transport Inland mode of Prohibited Note required transport Place of Prohibited Not required discharge 28 Financial and Mandatory You must enter the code for the bank branch e g CBL for banking data Central Bank of Uganda Bank code Bank File Optional The original design of this box has not been utilized because it s number not relevant to Uganda Terms of Prohibited Payment 29 Office of entry Mandatory For imports the declarant must enter the Customs office co
47. put screens displaying icons pull down menus and multiple level screens familiar to any Windows user Movement around the screens is simple with mouse cursor keys fast path commands or function keys The system is provided with a Finder search facility that can be manipulated according to specific need using various search parameters If the user wishes to access data held on the server then he she only needs to login by using a valid user name and password 1 2 Accessing ASYCUDA World Since ASYCUDA World is a web enabled computer system the system in Uganda has been built onto a web page In order to access ASYCUDA World users need to obtain a connection with a minimum speed of 528 kbps for both upload and download is acquired Users should take note though that any firewalls or proxy server settings that have been set on their private networks should be able to fully accommodate the ASYCUDA World website The default ASYCUDA World page will be displayed as below in Figure 1 2 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Ge 8 http 10 1 0 33 3080 awe lent Eiu Mi File Edit View Favorites Tools sis Uganda Training Server Uganda Revenue Authority can Developing Uganda Togett ASYCUDA World click icon to launci You need Java to run this application Download Java here You need Adobe Reader to view printouts and reports Download Adobe Reader here Uganda Re
48. re 45 Generating a PRN To generate the PRN click on the Assessment Notice icon on top of the declaration This makes the system to link with the eTax system and the Payment Registration Number PRN together with the search code which are inserted on the Assessment Notice 46 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Ministry of Finance Customs Headquarters Assessment Notice Customs office Model IM4 Declarant 1000024976 ROSEBUD LIMITED Item taxes 102 401 40B 105 Tax code UGBUS BUSIA Declaration reference Customs reference Declarant reference Assessment reference Number of packages 18 11 2012 C 4 2012 TRS00001 18 11 2012 A 15 11 Company 1000573057 Mr HENRY BUWURE Tax description Tax value IMPORT DUTY 0 0C VALUE ADDED TAX 1 355 794 0C DOMESTIC VAT 203 369 0 WITHHOLDING TAX 451 932 0C Total Item taxes 2 011 095 0C Total assessed amount for the declaration 2 011 095 0C Total amount to be paid 2 011 095 0C PRN CODE Office stamp Signature Figure 46 Generating a PRN 47 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 19 Triggering Selectivity Year Off Declarant Ref Nber Reg Reg Reg Da Type Exp Consignee Total t Ast Ast Ast Date 2012 UGB 1000058 HIGS2 5 10 16 11 2 8 10008566 0 13 161120 __ 2012 UGB 1000058 HIGS5 3 11 16 11 2 In ne
49. ription Assessment No Completed by Customs Number assigned to declaration post assessment Receipt No Completed by Customs Number assigned to receipt for payment of this declaration Total Fees Additional charge normally declaration processing charge i e USD 50 Total declaration Total amount payable for this declaration Total calculation of taxes Total fees Proof that a document has been authenticated indicating where appropriate the authentication party Results of customs controls name and signature of customs officer and stamp 21 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 5 1 SAD item page For multi item declaration 31 Packages Marks and numbers Containers No s Number and kind 32 Item 33 Commodity code and Marks amp no EDMUN MALE 65070000 000 description of packages 34 Cty orig Code 35 Gross mass kg 36 Prefer ofgoods Kind 20 BX GB 400 00 Box 21 to 37 PROCEDURE 38 Net mass kg 39 Quota Containers No s 4200 000 375 00 L 40 Summary declaration Previous document S 41 Supplementary units 42 Item Price 43 V M 36 125 1 500 code 1 SORA LERNI o i Head bands linings covers hat foundations hat frames peaks amp chinstraps for headgear 44 Add info Licence No D Val 0 0 0 0 0 A l Code 45 Adjustment
50. rmed Status of the declaration is assessed The declaration has been cancelled by the authorised customs officers The assessment if any is no longer valid An ASYUDA receipt number is issued to the declaration status of the declaration is through eTAX sends Paid payment details that is receipt number and date to ASYWorld EXITED Goods have met Table 3 Status of Declaration A declaration may be processed by right clicking on the declaration in the Finder as displayed in Figure 7 One of the options available to a user depending on the level of access is the retrieve option that allows a user to first retrieve the declaration review it then process it Specific user rights are allocated to users to enable them perform these action In other words not every user can perform this action in AW On retrieving the declaration some other menus are displayed as shown in the figure It is up to the user to choose which action they would like to perform using any of the sub menus The operation Validate and Assess involves a Validation operation If no problem occurs on the declaration and the declaration is sent to the Blue or the Green route the system re routes to the green lane for release If a risk management action is involved the Declaration is automatically routed to the Red Yellow Lane and the declaration is stopped in the SELECTED status When the checks have been achieved by the aut
51. rmined SAD element like declarant consignee etc In order to access the declaration finder the user will right click on detailed declaration and a list of sub menu s that the user is permitted to have will be displayed as seen in the below X Design E B Find gt Document library d vad Document View Help 2 FindforTiGen fe IEW A Find by Date 9 RA ASYCUDA 2 2 Find Unpaid Declarations 3 Accounting amp Payment S Cargo Manifest 2 2 Find stored amp Goods Clearance amp Declaration 2 Find registered C3 Detailed Declaration fi ind by Reg Nber Detailed Declaration 1 x e Entry Find audit green 8 Warehouse Stock Ma Vj qe amp Integrated Tariff Cj References Find audit yellow 3 Selectivity d amp Statistics v Find audit blue C3 System Configuration amp System Supervision 52 Find audit query amp Transit C3 Transit Shed Find outstanding amp Valuation control amp International Norms 2 2 Find written off amp System Administration amp System design 5 Find Selected Red Drafila Lj j Find Salarted Yalinw Figure 19 Obtaining the Finder The finder will be displayed as below with all search criteria set all by default In order to change the criterion the user should click in the respective criterion box and change it to the required search para
52. s at a go and hence exit would be done only for items that are being taken until such a time when all items are ready to exit out of the location of goods In either case once all goods have been exited the declaration status may change to confirm exit process an exit note using Exit note right click the menu transit shed and then click on New Details of the exit process are found in last chapter in this document 56 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Figure 15 Selecting for Exit The item list will be presented in a separate window allowing the user to select the item to be exited from the list This is useful when the whole consignment will not be exited at once It allows for partial exit of the consignment Exit note general information Please select declarations to be used to generate exit note Custo Decla Trans Dec Item n 1 T UGB 1000 GEN 2012 1 CT Carton 1 Gross Conta 1000 0 _ Office and Declarant Customs office os Location GENERAL ral Declarant Place of exit of goods n 000024976 Cont P eed Watered Tot Pigs Tot wat Pig yp en Mark E var 1 Mare 8 Ae Ak Due ao 57 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 eo EAR PR Exit Note ID Customs office UGBUS USIA 2012 x Location Issued on GENERAL f 8 11 2012 8 22 obert
53. s triggered and the declaration is selected to any of the four processing lanes Red lane Yellow Lane Blue Lane or Green Lane 48 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Transaction completed Declaration is selected Declarant ref 2012 1000024976 TRS00001 5 Customs ref C 5 18 11 2012 Assessment ref 16 18 11 2012 RED LANE 1 20 How Selectivity decision influences the declaration processing A declaration could be treated differently according to the selectivity decision and the declaration status The different potential selectivity decisions and declaration status are shown in 3 5 1 and 3 5 2 respectively 1 20 1 Selectivity lanes and colours This allows allocation of the selected declaration to one of four paths for different types or levels of Customs processing checks plus a query lane While a Customs administration can determine exactly what type of action will be carried out when a declaration is selected for a particular lane these actions are described as follows Red Lane physical examination the imported goods are physically examined by the Examiners at the Bonded warehouses Once this is done the Examiner retrieves the declaration and feels the Verification Account VA via the Inspection Act Yellow Lane full documentary check before assessment Blue Lane declarations are subject to post clearance audit This provides flexibility and can allow Customs to m
54. t computed totals Amount FCX Exchange Amount in UGS code rate BOCE value 5 700 00 in USD 2 510 75 14 511 161 External Freight import 0 00 in 0 00 0 Internal Freight 0 00 0 00 0 Insurance i 0 00 0 00 0 Other costs import 3 0 00 in 0 00 0 Deductions 0 00 in 0 00 0 Total gross mass Total Costs 0 Delivery terms CIF BUSIA CIF value 14 311 161 Figure 14 General Valuation Note form 1 6 1 Item Valuation Note form A declaration contains as many Item Valuation Note forms as the number of items declared in the main SAD form Each of them contains the item invoiced value and it allows input of value build up information such as freight and insurance costs Upon the completion of all customs value related elements the CIF value which is the tax base for customs duties is automatically calculated for each item in SAD Valuation Note Item mmn Item number 3 Amount Exchange rate Amount in ince vale c suus i i 2 510 75 External Freight seee 0 00 j 0 00 Internal Freight 0 00 j 0 00 Insurance import 0 00 0 00 Other costs import 0 00 j 0 00 Deductions
55. the desired declaration and right click 2012 IUGARU 2 PP ios 198 P 2 1 2 2012 UGARU ls 4 537297 B 30H0 0 2042 UGBUS 100002 D151265 4 2 100002 23200 A 1 01 11 C 55 2012 UGBUS 100009 3761101 5 1 M 8 100025 _0 AI wee 2042 UGBUS 100005 52 5 10 M 8 1 100085 0 A 13 161 2012 UGBUS 100005 HIGS5 5 14 IM 8 1 100057 0 A 14 161 Export release 2012 UGBUS 100002 TEST223 S 2 IM 8 1 100002 0 A 4 14 14 2012 UGBUS mnk 2 IM 4 1 100024 1612413 A 2 View Criteria 12012 UGBUS 100002 1 H 1 100037 9734100 8 1511 2012 UGBUS 100002 2020 8 3 8 1 100026 0 A 5 451 Release Order selectivity 12012 UGBUS 100005 2020 09 5 go 7 8 1 100015 0 6 1511 at 12012 UGBUS 100009 2020 09 5 RUE IM 8 1 1000415 0 A 7 451 12012 UGBUS 100005 HIGS3 5 6 8 1 100057 0 9 46 14 3 Clear declaration 2012 UGBUS 100005 HIGS4 8 L IM 8 1 100085 0 A 10 1644 2012 UGBUS 100002 three1 5 bL IM 8 1 100024 0 A 11 1461 Re route to green 2012 UGBUS 100005 HIGS1 5 9 M 8 1 100057 0 12 1e mu Retrieve ol Tj URA I URA Training Server Refund Cancel Lock 15 Manual Examiner Assignment esl Im Bj Generate r1 a FA biv a 8 Figure 22 Possible Operation Displayed Document 1 11 Declaration status Declaration st
56. the three items and the valuation note form val note e After entering the CIF value for the entire consignment the user should click on the val note e val note has two segments the general segment where the total CIF value is automatically inserted after the insertion above and the item segment In order to capture FOB freight and insurance values the user should change the working mode to apportionment by value e he item segment is located below the general segment The user should scroll down below the general segment to access the item segment for each item number e AW automatically apportions the freight and insurance values to the items once the option above is selected All the user needs to add is the FOB value for each item e Then the SAD can be verified to check its consistency If the item values do not add up to the total CIF value an error message will be displayed See the screen shots below to illustrate 39 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 v wv O d a E 4 M UM 27 A OFFICE OF DESTINATION UGBUS No BUSIA Customs Reference QUIAE ITI Manifest 1 Exporter Trade Car View 6 Nbr 7 Reference number 26 Strect China 2012 TRS00001 No 1000573057 9 Financial 8 Consigncc Mr HENRY BUWURE 861 last 11 12 Value details 13 C A P No 1000024976 15 Country of export 15 17 C D
57. tion can be viewed by any officer in the declaration of the processing chain In order to view the criteria or criterion that hit the declaration the user should use the Finder to view the selected SAD Then right click on it and click view criteria Year Declarant Ref Nber Reg Reg Reg Type Ex Consignee Total duties Ast Asses Colour 2012 UGMUT 1000021 0389383 C 5 06 11 2 4 2012 UGMUT 1000063 2012001 C n 20n11 2 IM 4 ua umm mu mu mu mu mu mu mu L as Figure 133 Viewing a Criterion 55 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 File Edit View Help 100 ASYCUDA Criteria Figure 144 Viewing Criteria The user can select the criteria code by clicking on it the documentation for the selected criteria will be displayed to inform the user on what is required of them 1 23 Exit Note Customs may decide to confirm the physical exit of the goods from Customs premises by using an exit note AW presents two types of exit note Exit Note which is used by the officer to allow exit out of a transit shed or specific location of goods The user will have to know by declaration which location the goods had been stored prior to clearance Item Exit note which is used by the officer to allow exit of an item at a time This implies that the owner of the goods may decide not to take all item
58. tly to be paid Figure 43 Assessment Notice Form Using the finder we can check the document status now is assessed the Declarant may proceed to the next step payment created on 11 18 12 4 24 PM by user obert full name obert chibende owner 1000088644 locked no from n a by n a Current version version status owner B Date Status Transaction 11 18 12 4 40 Exited Exit Paid 11 18 12 4 36 Pai Print Release Order 11 18 12 4 35 Pai System re route to green 11 18 12 4 31 Pai Clear declaration 11 18 12 4 29 Pai Release Order selectivity 11 18 12 4 28 Pai Payment 11 18 12 426 PM Assessed Registered directto assessed 11 18 12 426 PM Registered Validate and assess ROC co Figure 44 Displaying Document Status In line with URA s policy of paying all taxes through the eTAX system the system has been configured to generate a Payment Registration Number PRN 45 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Click to 1 18 Generating a PRN Generating a PRN on the AN generate PRN E Detailed Declaration View 2012 File Edit View Help i 8 QAeveeve sa AP ec 100 uiii nm A OFFICE OF DESTINATION 1 DECLARATION UGBUS E IM 4 BUSIA Customs Reference 3 Forms 4LoadList C 4 18 11 2012 1 2 Manifest 6 Nbr packages 7 Reference number 11 2012 TRS00001 Figu
59. uired for the clearance of a particular goods i e quarantine items health certificates etc 45 Adjustment Prohibited Monetary Amount Adjustment Identifier To identify an adjustment to a monetary amount such as an 18 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 42 Mandatory The item price of the particular commodity in foreign currency automatic is declared in this field input 3 4 allowance or charge Percentage converted into a 2 digit decimal fraction Not usually required for filling in Uganda since the adjustment rate will always be 1 Statistical Value Mandatory This represents the Value for Customs in national currency Enter the value in USD of the goods described in Field 31 according to the rules for Customs valuation under Uganda Customs law This value is the price of the goods as adjusted by the cost elements to value the goods at the landed CIF level 47 Calculation of Mandatory A mathematical formula is adopted to calculate the various duties taxes fees due on each item of the consignment This automatic acer z encompasses duties or taxes applicable to commodities or a input type of tax or fee applicable to services The formula is applied on the tax base relevant to each tax type For taxes based on quantity and not value enter the quantity used for the tax calculation i e if taxed by weight enter the net mass from field 38 or for liquids taxed per litre enter the s
60. upplementary units in litres Tax base The statistical value or the value based on quantity or Net mass is entered in this column The type of taxes is calculated against this value to arrive at the amount payable Rate in this column for Import Duty the tax rate from the customs tariff This is either the rate against the commodity code or a special rate as a result of a concession Excise Duty the tax rate from the customs tariff Amount The total amount payable after assessment of the rates of taxes for the item MIP Not required Value details This field has space to enter details of other charges that are 19 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 20 Deferred payment warehouse period Principal Identification of Mandatory for transit Intended office Mandatory for of transit transit Guarantee not Mandatory for valid for Office of transit Mandatory for destination and transit country Accounting Details s Mandatory relevant to the calculation of the Customs value of the goods at the total invoice or declaration level E g if the sale between buyer and seller the invoice price is at the FOB level the other expenses and charges to bring the goods to Uganda must be added Sea or air freight expenses insurance other freight or handling charges local unloading charges are added to the value of the goods at the correct plac
61. venue Authority 2012 Figure 1 ASYCUDA World Website The website provides an ASYCUDA World Login link and users may access the link with the appropriate login credentials oe ASYCUDAWorld TLS DHE DSS WITH AES 128 CBC SHA Figure 2 ASYCUDA World Login Window When the choice is made to access ASYCUDA the user will click on the ASYCUDAWorld Login link as shown in figure 2 This will in turn produce a small window to insert the User name and Password as shown 3 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 With the appropriate access name and password type in the user name allocated in the first field reading Login name On completion press the Tab button on the keyboard or press the enter button and the cursor will be displayed in the second field Insert the Password which will appear as asterix for security reasons Take note that for a first time user the ASYCUDA team will have allocated a generic password and will be required to change the password the first time they log in Instructions on how users can change the password shall be communicated via appropriate means Once the password is inserted the user will be required to authenticate their access by pressing the Enter button or clicking the V The process of authentication will be displayed as seen in figure 2 above As long as the credentials inserted are correct the process of logging into ASYCUDA will begin and the user will be
62. verification to check all declaration fields for consistency Document validation to ensure the resulting document is a viable and valid customs declaration Validation and assessment it is a two in one icon that does both validation as well as declaration assessment i e calculation of duties and taxes and routing the declaration to the appropriate channel depending on the configuration in use Store to save the declaration on AW server before validation but after being verified Remote check to compare declaration data against AW database Applicable xml manifest checks Import from AW XML file retrieve declaration data that have been stored locally on a computer workstation in an XML format for further processing Export to AW XML file store declaration data in XML format on a computer workstation for later processing 1 Print 2 Print Hard copy 3 Information page 3 Attached document print attached documents 1 Customized print on a pre printed form 2 Assessment notice View total mass displays the total weight of all items on the declaration Change goods ownership for goods that have been warehoused 1 Export to PDF print the document in a PDF file 2 Hardcopy export to PDF print a hardcopy of the document on a PDF file These are used to view Inspection Act receipt waybill exit note and scans depending on the document status Add item to add an item to a declaration during data capture Delet
63. ws a user with the requisite rights for route goods to the examination shed Route Goods or delivery point This is the control on the declaration that has been examined and found with Clearance officer l discrepancies It allows the officer to route the declaration to the delivery point Release Allows a user to trigger selectivity Order selectivity Recalls a declaration and enables a user to review and modify the declaration This is the cancellation operation of a paid declaration this is done directly from the Finder In fact the document remains in the database until it is archived This operation locks the access of the document This operation unlocks the access of the document Manual Examiner This option allows users to re assign declarations that cannot be handled but the assigned officers assignment UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Cancel 34 Generate T1 Allows a user to generate a transit entry from the declaration Detail This is operation represents the history status evolution of the declaration from registered onwards Table7 Operations on a Paid Declaration 1 11 4 Operations on an EXITED SAD Year Of Declarant Ref Mber Da Type Gen Ite Exp Consignee Total taxes Ast Ast Ast Date Co 2012 UGM 1000055 TRS000 12 18H 1 2 IM 4 1 10005730 4283933 30 18 11 20 Figure 26 Operations on an EXIT

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