Field Manager
Contents
1. e Frc FIRST Tech Challenge Se 2013 2014 FTC BLOCK PARTY Field Manager Manual 2 Note This manual is solely for the training of Field Managers Any other uses or distributions including to other Volunteers Coaches or Teams is a violation of the Core Values of FIRST Important Safety Update Volunteers should stay out of the plane of an over tensioned flag assembly If the flag is over tensioned the field area should be cleared and an adult should attempt to clear the robot and manually crank the flag being mindful that the handle might slip and release a lot of tension at once FI FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 3 Thank you Thank you for taking the time to volunteer for a FIRST Tech Challenge Event FIRST and FTC rely heavily on Volunteers to ensure Events run smoothly and are a fun experience for Teams and their families which could not happen without people like you With over 3 000 Teams competing annually your dedication and commitment are paramount to the success of each Event and the FTC program Thank you for your time and effort in supporting the mission of FIRST Revision Date Peseription S O Added link to Training Video in Appendix A Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first 4 Table of Contents TAE ee NER FEDR FFF EN F2. Slotted screwdriver Assortment of fasteners Drill bits for Field assembly Safety glasses or side shields for prescription 5 32 hex glasses Phillips and slotted All purpose drill bit set Cordless drill FI FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 11 7 3 Field Reset Field Reset starts when Referees finish scoring a Match and ends when Teams Robots Referees etc are on station for the next Match Efficient flow of action during Field Reset is critical to keeping the Competition running on schedule The FM should pay close attention to the following e Teams quickly remove their Robots from the Playing Field area after the Referees have given the teams a clear the Field signal e Field Reset Volunteers restore the Playing Field to its starting condition e On deck Teams quickly set up their Robots on the Playing Field after reset is complete e The Head Referee verifies that the Playing Field is in the correct starting configuration e The FTA and or his designee perform a quick visual check of the Field Control System computer and Robots to assure they are good to go Items to look for on the FCS computer display are presented in the FTA Manual e The Game Announcer Referees and FTA should be on station and ready to start the Match 8 End of the Day At the end of the day walk away from the Tournament knowing you have done your absolute best to ensure that the Competitio
3. hupdkypes5ph379a99be FI FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 13 10 Appendix B FTC Volunteer Forum Registration Instructions FTC Staff manually moderates the forums in order to weed out spam bots We use various sections of the registration information Location Role and Team Number to help us decide that you aren t a bot spamming our account We do this daily so you will get a guick response once you submit your registration Here s how you successfully register without being mistaken for a spam bot Go to the forum Ftcforum usfirst org forum php You can get there by clicking on FTC at the usfirst org website hovering over Team resources in the left column and selecting forum a RS Click the Forum Link You will then see the following page in which you should click Register at the upper right hand corner of the page R3 R3 B3 R3 BR v HELP REGISTER On the registration page fill out your full name email address and create a password You will also be asked a guestion The guestion field is one of the tools we use to weed out spammers but if you do not know the answer click your browser s refresh button and fill in the fields again and a new random question should appear The following fields must be entered as stated in this manual in order to be granted access to the forum e n the Location field type the city and state tha
4. FA NENN MH FR FYRR E AFR FN FYN FA FARF ND FFR DN FNAN NE FSA FFR FON 3 Dee MINEO TON BEE 5 Ze Field Manager Role DSS 9 de EE 5 3 Field Manager Organizational Chart E 5 4 Field Manager ResponsiDilitiES FR Ye e e W CF TREN FER YNN NENN NNDR NNDR DW 6 5 Field Manager Pre Tournament Responsibilties YHA LLLALLLLYLAL LLY LAAA YY Y YAA Y FFA nn euuon 7 6 Field Manager Tournament Responsibilities ccc eesccccesseccccesecccceeseceeeesececeeueceeeeeeeeessunecetsenecetsenes 7 6 1 Tournament Set Up Day Checklist for the Field Manager 7 6 2 Tournament Day Checklist for the Field Manager 8 6 3 Field Manager Tournament Primary Activities 9 7 TTE US Th eens cesses a caine ana Y tees eee anaes ee cnet OU EUO ESF ANED 9 KEN FFA e E 8 EE 10 TD e WE EE 10 Z 3 FI IG CSE E 11 a ER ONE D a DU OYN CO i ED DEN DON GN FE UEN YN ee 11 9 Appendix A Resources and Certifications ccccccccssscccceseccceeeceecesececeuececeeeseeessuseceesegeceeseneeeetas 12 FI FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 1 Introduction The Field Manager FM and Field Technical Advisor FTA work together to keep the areas in and around the Robot Playing Fields running smoothly The FTA concentrates on the technical issues Robots Field Control System Scoring Software etc and the FM is responsible for operational activities Team Oueuing Playing Field Reset etc While some sma
5. d Set up Robot Match flow etc FI FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 9 Get a copy of the Match schedule with times from the Scorekeeper The schedule is created by the computer system but cannot be generated until the Tournament Director has determined all the Teams have checked in for the Competition Attend the Opening Ceremony and be prepared to start the first Match directly following The remainder of the day will be spent overseeing the activities around the Competition Playing Field s 6 3 Field Manager Tournament Primary Activities The FM is more of a manager and observer of the entire Competition area to assure that the flow of activity is going well The FM doesn t perform the detailed actions of any of the Volunteer roles that he she supervises Furthermore the FM needs to ensure that Referee deliberations while important are also brief and that Game Announcers keep the Matches moving along at an appropriate pace Primary activities of the FM include e Ensure the flow of the Competition stays on the schedule for the Competition o Referees are working quickly and efficiently o Field Resetters guickly reset the Field o Game Announcers and Emcees keep the Event moving forward and o Queuers deliver Teams to the Field on time e Check in with Volunteers to make sure they take breaks and are hydrated e Verify that the environment is k
6. e FM will do a lot of walking around the Competition area conversing with Teams and Volunteers and helping with Event load in and load out e An experienced leader that is able to lead Volunteers of all ages e An empathetic and patient person to work with still maturing youth or a disgruntled Mentor to explain an issue and work with them to solve the problem during what can be a rather exasperating time and e A cheerleader for Teams and fellow Volunteers 3 Field Manager Organizational Chart The Field Manager works closely with the Field Tech Advisor and in some cases those roles are held by the same person although FIRST recommends keeping them separate The Field Manager reports to the Tournament Director Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first 6 Volunteers that report to the Field Manager are the Field Technical Advisor Lead Queuer Head Scorekeeper and Field Resetters While the Referees Emcee and Game Announcer do not report to the Field Manager the Field Manager will need to work closely with these Volunteers in order to keep the Match schedule running smoothly Refer to the Organizational Chart below for the relationship between roles and Volunteer reporting at Tournaments Suggested Tournament Organizational Chart i j SES y Judge Advisor i Assistant Fr j Judge Match Observer 4 Field Manager Responsibilitie
7. ept clean and safe e Contribute to the sense of fun for the Event 7 The Playing Field The FM is responsible for verifying that the Playing Fields are constructed to specification correctly set up repaired when needed and disassembled at the end of the Competition The FM should bring a tabbed binder containing the following documents to the Competition Playing Field Build Guide Playing Field Set Up Guide Field Electronics Set up Guide Game Manual Parts 1 and 2 Field Control System User Guide Field Manager Training Manual Field Technical Advisor Training Manual Scorekeeper s Manual Scoring System User s Manual 2013 2014 FTC Legal Parts List Game O amp A Forum Printout latest version Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first 10 These guides and manuals are updated throughout the season The tabbed binder should contain the latest versions of these documents A revision history page at the beginning of each document is the key to keeping track of updates These documents are located on the FTC website www usfirst org ftc game in the The FTC Game section The Game O amp A Forum is an online community where Teams ask the FTC Game Design Committee guestions about the Game The forum is updated regularly until the Tournament season starts in Novembe
8. ller Events combine the Field Technical Advisor and Field Manager responsibilities having separate Volunteers for each role will keep the workload manageable for each Volunteer and is recommended by FIRST FIRST Tech Challenge Tournaments sgueeze a lot of activity into one day One of the keys running a smooth and successful Event is for Teams and Volunteers to show up prepared Teams spend countless hours preparing for Competition day and we ask our Volunteers to prepare for Tournament day as well 2 Field Manager Role Description The Field Manager role is comparable to the conductor of a symphony orchestra They are responsible for directing the flow of activities of groups of Volunteers each group performs a specialized task in coordination with other groups and one group s misstep will disrupt the rhythm of the entire Competition The goal for the Competition area Volunteers is to stay within one Match of the published Match schedule If the Matches run two Matches it is time to look for ways to speed up or slow down Matches so that the Tournament returns to a rhythm of one Match The FM empowers the Volunteers to track the schedule work together to make adjustments and help the Competition run at the rhythm of the Match schedule Generally anyone with good people and organization skills can serve as a Field Manager However a well rounded FM will have the following attributes e The FM should be someone with high energy Th
9. n was fair for all Teams This is the ultimate goal of the Field Manager positions As long as the winner of the Tournament can say that they ve won fair and sguare your job is done Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first 12 9 Appendix A Resources and Certifications Training Video Link https usfirst box com s fvmo18nrgeyennu1npp5 Certifications Certification is not required for this role Game Forum Q amp A http ftcforum usfirst org forum ph Volunteer Forum n order to access the Volunteer Forum you must register through the Game forum page Please see Appendix B for instructions The Volunteer Forum allows you to ask other Volunteers guestions or share tips and best practices Game Manuals Part 1 and 2 http www usfirst org roboticsprograms ftc game Monthly Discussion Calls Currently we do not have a scheduled monthly discussion call for this role If you would like to have a call set up to talk with other Field Managers about tips and best practices please post your interest to the Volunteer Forum FIRST Headguarters Support Phone support is provided throughout the Event season Friday through Sunday If you are Volunteering at an Event and need immediate assistance please use the following number Phone 603 206 2412 Email FTCTeams Ousfirst org Gracious Professionalism Video https usfirst box com s
10. r Once Tournaments start the Forum is updated Sunday through Thursday at 12 00 p m Eastern time Game Design Committee posts to this Forum are enforceable rules or guidance that carry the same weight as the information contained in the guides and manuals The FM should obtain a printout of the forum on the Thursday before the Competition FIRST posts a PDF format copy of the O amp A Forum on the www usfirst org web site Thursday afternoon before every Tournament weekend Please reference Appendix A and B of this document for a link to the forum as well as detailed instructions to sing into the forum 7 1 Field Set Up Playing Field construction should start a month or more before the first Event of the season The Field Manager is responsible for verifying that the Playing Fields meet the specificationsin the Playing Field Build Guide the Playing Field Set Up Guide and in the Game Manual Part 1 and 2 Initial Playing Field verification should be completed one week or more prior to Competition day Set up the Playing Fields the day before the Competition Set up should take approximately two hours per field depending on the complexity of the Game Elements this time will get shorter with experience 7 2 Field Repair Tools spare parts and repair materials should be on hand should the Playing Field or Field Elements are damaged Spare parts are Game dependent and will vary from year to year A Field Manager s tool kit should generally contain
11. s 6 1 Tournament Set Up Day Checklist for the Field Manager Dress for the day includes a pair of safety glasses which are required around the Competition Playing Fields and in the Pit areas comfortable clothing that will allow you to move easily and closed toed shoes that will not harm the foam Playing Field floor covering Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first 8 Tournament set up generally occurs the day before the Competition Setting up the Competition area and testing the electronics should take two to three hours for a single field Tournament and three to four hours for a two field Tournament The FM is responsible for setting up the Competition area as specified in the site plan including o The Playing Field s Field Control System Operator s table Scorekeeper s table Queuing tables O O O Crowd control stations if applicable o Oversee the installation of the sound video and lighting systems The FM will work with the FTA and a team of Volunteers to set up and test the Competition Playing Field s and the Practice Field s The FM should verify that the Fields are set up as instructed by the Playing Field Build Guide and the Playing Field Set Up Guide and then the Field Electronics System can be installed by the FTA The Playing Field section of this manual contains additional informa
12. s The Field Manager is responsible for all activities in and around the Robot Playing Fields including e Competition Playing Field set up and tear down This does not include responsibility for the Field Control System electronics e Keeping the Robot Matches on schedule e Ensuring the Playing Field is set up for each Match e Repairing Playing Field Game Elements e Managing a safe environment including o Everyone is wearing safety glasses o Norunning o Robots are operating safely and o Cables remain taped down e The flow of activity in and around the Robot Playing Fields This includes Referees Field Control System Operators Scorekeepers Field Reset Attendants Queuers Teams Game Announcers etc e Assuring that Volunteers have the resources they need and receive breaks A FIRST FOR INSPIRATION AND RECOGNITION OF SCIENCE AND TECHNOLOGY Rev 1 3 October 18 2013 The FM is NOT responsible for e Interpreting Game or Robot rules e Refereeing or Judging e Repairing Robots e Explaining their actions Field Technical Advisor actions Referee decisions Game play Game rules Robot rules etc to Coaches Mentors parents grandparents etc e Helping Teams with detailed Robot debugging This is a sure way causing a Tournament to run behind schedule 5 Field Manager Pre Tournament Responsibilities It is important prior to the Event that the Field Manager reviews the FM Manual While Field Managers are Ke
13. t you will be volunteering in i e Manchester NH e n the Team Role field type the position you will hold at that event i e Field Tech Advisor e n the Team Number field type Event Volunteer the field will only permit Event Vo but that works The last fields are optional however you must check the box that says I have read and agree to abide by the FTC Forum rules Once all of these steps have been completed click Complete Registration You will then receive an email from FTC Forums to complete the registration Click the link in the email and follow the instructions This will activate your account however you will still need to be granted access which is done manually Within one business day you ll receive an email from our forum welcoming you officially Now you will be able to post in the various forums and you will see the Volunteer forums Use the Ask the Game Design Committee threads to post guestions you would like the game design committee or FTC staff to answer Use the Best Practices threads to talk to other volunteers about your guestions and experiences Gracious Professionalism Doing your best work while treating others with respect and kindness It s what makes FIRST first
14. tion pertaining to Playing Field set up reset between Matches and repair 6 2 Tournament Day Checklist for the Field Manager Arrive early the Field Manager should be one of the first Volunteers to arrive on Tournament day Assure that the Competition area is ready for Volunteers and Teams Look for safety hazards make sure cables are taped down clean up trash pick up tools that may have been left behind etc Check in with the following Volunteers o FTA Has the Field Electronics System been tested and is it ready for Software Inspection and Practice Matches o Scorekeeper Has the Scoring System been tested and have the Teams sponsors etc been inputted o Audio Crew Has the sound system been tested Has a sound check been performed with the microphones o Video Crew Has the video system been tested Hold meetings with the Competition area and Pit Oueuing teams This is a good time to test 2 way radios and review the day s schedule Oueuing procedure Oueuing travel path between the Pit area and the Competition area etc Instruct the Oueuing Team to bring the Teams participating in the first two Matches of the day for a single Playing Field Event and the Teams for the first four Matches for two Playing Field Events to the Competition area prior to the start of the Opening Ceremony Hold a meeting with the Field Reset crew and review their responsibilities proper Fiel
15. y Volunteers and are not required to pass a FIRST certification test in order to fill this role at an Event they must possess certain knowledge and skill sets in order to be successful The FM plays a key role in assuring that Robot Matches runs smoothly and completing the tasks on the following checklist will help assure a fun and successful Tournament day Watch the Game animation on the FIRST Tech Challenge website www usfirst org ftc game Focus on understanding what the Teams are trying to accomplish during a Match and the names of the Playing Field Elements Download the Game Manual Part 1 and read Section 3 The Tournament and become familiar with the Tournament terminology and structure It would be beneficial to also read Section 5 for the Robot construction rules and the Game Manual Part 2 to learn the Game rules Read this manual thoroughly Read the Playing Field Build Guide Read the Playing Field Set Up Guide One or more weeks prior to Tournament day verify that the Competition Playing Fields have been constructed in compliance with the Playing Field Build Guide and the Playing Field Set Up Guide The FM should work with the Tournament Director to create a site plan for the Competition area Verify that the tables chairs power extension cords audio visual equipment etc have been reserved for Tournament day 6 Field Manager Tournament Responsibilitie
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