Home

Logging into EasyIEP

1. intellectual Assessment Record Standard Scores on previous assessments Test Date Total Verbal Nonverbal f ea T F P a C M i Ce l EA Characteristics of Gifted Creativity Record scores on previous assessments TestiChecklist l Date Score E3 EE E p E a Classroom Grades Year Language Arts Math ali Reading Social Studies Science L I i j i gt E L K Parent Input Observations abg Teacher and Related Service Input Observations a i amp Based on the review of existing evaluation data including information provided by the parent s current classroom based assessments and observations information reported in Sections I Il lll and IV the IE C Yes C No 1 Additional data is needed to determine if this student continues to have an educational disability C Yes CL No 2 Additional data is needed to determine the student s continued need for special education and or related services C Yes No 3 Additional data is needed to determine present levels of academic achievement and related educational needs ofthis student C Yes L No 4 Additional data is necessary to determine whether any additions or modifications to the special education services and or related services are needed to enable the child to meet the measu ofthe child and to partic
2. O s CO O Fays attention to wnat isnappening in tne environment Aga Annual Gomis trom List age Custom annusi Gosie Aga annust Gosie trom Barw common Core Stancar ce Edit alt Goat etais Box save save and continue Page 92 pP eo bon EasylEP End User Manual Easy EDU CATION Summer 2013 Version 5 2 Select the Add Objectives from Bank button at the bottom of the screen Goal Details and Objectives Abbie Marie Test View Workspace ai Transition 3 Follow the steps outlined above for adding Goals to the Goal Bank Adding Objectives to the Objective Bank follows the same process Goals and objectives added to a bank are accessible in saved banks for use in writing future IEPs Adding goals objectives from a goal bank saves time when filling in information on the Goals and Objectives tab Page 93 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error Checks Goals amp Objectives Error 7 1 Error 7 2 Error 7 3 Error 7 4 Error 7 6 Error 7 7 Error 7 8 Error 7 9 Error 7 10 Error 7 11 You have not listed the person or position responsible for the annual goal Please return to the Goals and Objectives tab and list the person or position responsible for the annual goal You have selected a beginning date for the objective Objective that is after the ending date of the IEP Please return to the Goals and O
3. Page 130 pP ao nome O EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 1 Document progress for ECO Exit Reasons 1 2 and 3 in appropriate text boxes 2 Click Save Page 131 EasylEP End User Manual Easy EP P EDUCATION Summer 2013 Version 5 3 Enter the appropriate answers from the key below in the spaces provided for the TEIS Exit and ECO Exit questions in the screen above RULES ates used for measuring outcomes must be at least 6 months apart Early Childhood Outcomes Rating Scale Completely amp 5 Samewhat A 3 Emerging z 1 Not yet Additional Rules and Decision Tree Documents are available on the Main Menu Screen Click here for Early Childhood Outcomes Center Resources For additional ECO resources select this link htto www fpg unc edu eco pages outcomes cfm COSFandInstructions Page 132 EasylEP TENNESSEE DEPARTMENT OF Documents Tab DUCATION EasylEP End User Manual Summer 2013 Version 5 Documents Restrantaleciations View Hostralnt baiant The Documents tab allows users to create various types of documents and letters Select the type of document to create by selecting the document letter name EasylIEP requires a Draft document with no system errors before creating a final document All Drafts print with a Draft watermark on each page except for the last two pages which are for signatures Drafts are
4. in the Received column while Final documents have Accepted Select the Document name under the Document column to view Documents created for Abbie Marie Test 07 10 2013 Sheryn Test Eligibility Report Not Eligible 07 10 2013 Sheryn Test Eligibility Report Eligidis 07 10 2013 Sheyn Test JEP Upload External Documents Paperclip All districts have the capability to upload external documents using the Paperclip functionality of EasylEP 1 On the Documents tab select the Upload External Documents button Documents Abbie Marie Test w New Mail Page 134 M p a gp A EasylEP End User M EasylEP EDUCATION p aE 2 On the Upload External Ducments screen click the Browse button to select the file to upload Documents are limited to 2 00 mb and several file types are accepted 3 Enter a name or description with a date of the file uploaded Select the Upload files button Upload External Documents Abbie Marie Test New Mail Permitted file extensions are PDF DOC XLS TXT RTF PPT TIF JPG PNG XLSX PPTX and DOCX No file may be greater than 2 00 MB in size File Name if not provided the file name will be used C Documents and Settings ca10231 Desktopielig report 5 1 13 Re evaluation repor Bose Bowe Coons 5 The documents uploaded will appear in the Documents Created section on the Document
5. saved in EasylEP for 20 days and Final documents remain in the system permanently Documents Documents Abbie Marie Tes a New Mail Click hers to downbad the Fe Evaluation forms and m tructions from the Tennsssse DOE web site Services Plan Annual Services Plan Addendum Eligibility Report Eliginie Eligmility Report Not Eligiols Evaluation Eligiility Placement Timeline Extension Request Progress Report IEP At a Glance Drect Observation General Ed Teacher Input Medical Information Form Feleass of Information Form i Reevaluation Gassroom Teacher Observation Letters Feevaiuation Parent Information Feevaluation Related Service Observation Feevaiuation Review Section Ill Documents 2 Reevaluation Special Education Teacher Observation Feevaluation Summary Report Sections Il IV V Feevaluation Summary Report Sections Il IV V Gifted Teacher Checklists Contact Log Summary of Performance Student Invitation to Meeting Student Pror Written Notice initial Consent for Eligibility Evaluation O Prior written Notice invitation for a Mesting Note IEP and IEP Addendum documents must be created from the IEP Process tab Page 133 M mrg ppo j EasylEP End User M EasylEP EJ EDUCATION aae vee Draft and Final documents created for the student are listed at the bottom of the screen in the Documents created section Drafts documents have Draft
6. Academics Enricnsd Academics f jpariy 5 General Studiss za T if Interpreter Services pear y 4 iLife Skits j Social Senavior r 7 yy S tae Speecn sna Language ReriY Mw Custom Special Ed Services Num Sessione Session Length eT WV Select Service Location w Seiect Servios Location v Ssisct Service Location peal bs Select Service Location if oo ing School x Serving denotes external school a g Seiect Service Location Assigned Scnooi a i am j pary A L mn v per Y m mn is ae am A Select Service Location iy Assigned School iw perfy w min Select Service Location Assigned Scnool i re m an a A perl _ mn J Select Service Location Assigned Scnool i i Pog me Page 101 M p a g A EasylEP End User M EasylEP E3 ED UCATION pora a Services and Supplemental Aids Abbie Marie Test View Workspace m New Mail 05 01 201 29 12 01 2012 Sheryn Test w Special Ed Setting Assigned School e Consultation BEP Funding requires for Special Education Services are a minimum of two times per month for 15 minutes e ESY If a service is provided during the regular school year and the ext
7. End User M EDUCATION iin 16t vardons EasylEP EdPHan u Tennessee Reference System The EasylEP system will bs down for upgrades from 5 p m CT Juns 20th through midnight Juns 30 2013 Logn Page Message appears hers Password Login Student Success Planning POG Education is a isading national Services include provider of data solutions that promote student success Wwe N combine K 12 consulting expertise with innovative technology and gt Mickey sasha to Intervention FIT research based methodology to hasip educators make informed GDA m5 i ae decisions that lead to improved student outcomes Eoucaticr gemen mp z Student Senavior Management Download Adobe Reade Student Support Plans SIF Version 2 0 Compliant Login Message Districts are able to post a Login Message on this page alerting users of important dates deadlines and other reminders The messages are posted on the login page in large bold red print Statewide messages from EasylEP are in smaller red font on the left To view documents in EasyIEP_ Adobe Acrobat Reader must be installed on your computer To install the latest version of Adobe Acrobat Reader select the link Download Adobe Reader The following screen appears Page 6 pep g som i EasylEP End User M Y EDUCATION E 1 ea Your system Windows XP SP2 S Do you have a different language or operating system Mave TO Yes install C
8. Jae d Developing Quality and Compliant IEPs End User Manual _ w PUBLIC fil ae ia aie Public Focus Proven Results M s tes EasylEP End User Manual EasylEP EDUCATION Unmet venons Table of Contents Wold MEO SI eee te tener er ee cece err en reer er reer er reer eer Serer eee T E er er ee errr crt Try 6 POOP INC NEO EISER sox cnaveyeposqncestoneneyesaneeanetautayesannaaestoneia pessnereue E E esammayerenaneteneapereen 8 Pa WO PON Voirie acob anata qseeseandeenacteawassuanabanara nanan usessionedeaenaasudanbancisiseadonsdarenedaiet odes 8 Electronic End User Fie MMe Iie eccancccusteceeaacee voversceuateneeenccontianesscscanncusseanieseecnaseesthanecanteeuasceqansestienersent 9 Electronic Tennessee EasylEP Access Agreement cccccssecccsssccceesecccesececenscecseceeeeeceseeecessuscetaeaess 9 EaSViER General IDTONNALIOI sccsccsancananatenascoaoorananasecnsanaeeutesansesssceeereaeaunasemsanaesaaraceesueeetaisegaamanevemaenarss 10 I E EE A AE A E EE E E E A A AE V E 10 User Acc ssand Permissions araurioeasrie aiae eie E ai Ei a aai 10 inportant Symbols in EasylEP M erinigiaincin E OO 11 Man Menu TAD oraren e EEE E EENE NEE NER E EE E E E 12 IVES Sa BO W oa E AEE OEE 12 Mes reo CO DI ar E E E T 14 Uploaded FUSS oinar E E TE A E N EEEO ET OEA 15 My nO Tea E N E E A E E E E E E E ni 16 choe e VOU ASSOC a E E E E E A EE nacstvesedatatorenas tecset 16 Changing Personal INMOrmat oN sets cen se cctexcent
9. End User M EasylEP EDU ATION r e E IEP at a Glance Wizard The IEP AT A Glance document is created from the current IEP document and contains only the Goals and Objectives Areas of Participation and Accommodations 1 Select IEP at a Glance Wizard Available Wizards m New wai Progress Report Wizard IEP At a Glance Wizard Caseload Setup Wizard Caseload Administration Vizard Ad Hoc Report Wizard 2 Select the students to create an IEP at a Glance document IEP At a Glance Wizard Select Students fm New Mall Tris Wizard will guide you through generating the specified document for your students Students where you are a Case Manager 2 Check ait Check None Artavius Lameal Dotson Abbie Marie Test Students where you are on a Team 2 neck alt Check None Wiliam Hunter Coiids E Rachal Wilkinson Test 4 total available students 3 Select the Continue button 4 Enter an Academic Social Management Needs narrative if applicable 5 Enter a Comments Special Needs narrative if applicable Page 183 Mm s gg j EasylEP End User M EasyiEP EJ DUCATION aae vee 6 Create the IEP At A Glance document Select Create Draft and Move to Next Student or Create Final and Move to Next Student or select Update and Move to Next Student IEP At a Glance William Hunter Childs Student 1 of 4 Js New Mail Comments Special Needs Narrative
10. Error Checks Narratives Error 3 1 Errors 3 2 Error 3 3 Error 5 1 Error 5 2 Error 5 3 Error 5 4 Error 5 5 Error 5 6 You have not included a description of the student s strengths Please return to the Narratives tab and complete the Describe the student s strengths narrative You have not included a description of the concerns of the parents regarding their child s education Please return to the Narratives tab and complete the narrative Describe the concerns of the parents regarding their child s education You have not included a description of how the student s disability affects involvement and progress in the general curriculum Please return to the Narratives tab and complete the narrative Describe how the student s disability affects involvement and progress in the general curriculum You have not selected a Yes or No response from the drop down menu for the Special Considerations Narratives question Does the student have limited English proficiency Please return to the Narratives tab and select a Yes or No response to this question You have indicated that the student has limited English proficiency but have not selected a primary mode of language for the student Please return to Narratives tab Consideration of Special Factors for IEP Development and select a primary mode of language for the student You have not selected a Yes or No response from the drop down menu for the Special Considerat
11. TEIS students new sub compliance symbols are displayed for applicable students on the student results page These symbols are created for students entering exiting TEIS and flagged for IEP Team Members These are the business rules regarding TEIS compliance symbols for a student When the student is imported into EasylIEP from the TEIDS System a yellow yield symbol with the number 3 is displayed If a child is 3 years and 1 day older without a finalized IEP a red stop sign with the number 3 is displayed The red stop sign will remain until an action is taken to determine the student s eligibility Page 21 M EAI ies EasylEP End User M EasylEP EDUCATION Unmet venons Student Transfers Districts have the ability to request student transfers through the message board First the previous school district must inactivate the student Please contact the previous school district to have the student inactivated and then submit a request to the message board to transfer student demographics documents and workspace information For those districts that may have a large constituency of their student population moving to another district for example city vs county schools please send a message to the EasylIEP message board and request instructions on how your district should handle such a mass transfer e Active student records cannot be transferred Please ensure the previous district has In
12. TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Advanced Student Search Select the Students tab and select the Advanced Student Search button Use the Advanced Student Search page to search for students by primary or blank funding option compliance Status disability soecial education or related services extended school year and student records with no case manager Criteria for Selecting Students to View m Search for students using the information from the Current IEP rather than ths Vorkspace TT lt General Ed M retera Tl speciai Ed rc T TEIS Feterrai initial Consent for Eligdility Evaluation Received T JEP T FSP migbiity TF etigitility Determination Tl Discontinved r T Englisn Second Language ESL FT Parentaity Placed Private School trite Consent tor Erigibitity Evaluation Received 5o reer coer ror tg ibittY Determination fe g _ MUM m E roo F os F os F oy F of F sux SR OM SE SSE RS Se T Ony naude students with no Case Manager O Specific teaming Disaniity OC intenectuaty Gitte O Traumatic Srain injury C Autism C inteectua Disanitity O Viewsat impairments O Deat Stinaness CI mutipis Dis anilities CO vanguags Impairments CO peatnscs C1 ortropesic impairments CO Devetopmental Delay O Emotional Disturbance O Other Heath Impairments O Hearing impairments Functions Delay speech impairments O sins O Academics CO interpre
13. You have entered service Service on the Services tab that is 2 days or less Please return to the Services tab and adjust the Start and or End dates of the service received You have indicated that the IEP Team has determined that ESY is required for this student but have not checked the ESY checkbox for any Special Ed or Related Service Please return to the Special Ed or Related Services Page and check the ESY checkbox for all services to be provided during ESY Page 107 an oo OS EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Transition Services Page Transition Planning must begin at age 14 for all special education students Transition Services must begin at age 16 for all special education students The Transition Services page is accessed from the IEP Process tab Abbie Marie Test m _New Mail Page 108 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP 1 Select Transition Services button Select Measurable Post Secondary Goals from the available drop down lists Enter a description of each goal in the text box below each goal All fields are required 3 Click the Save button at the bottom of the page Transition Services Will work at a jod with some support vv Page 109 nt tom A EasylEP End User Manual EDU CATION Summer 2013 Version 5 EasylEP 5 Answer the questions regardin
14. 01 02 2012 01 20 2010 EES Po Beth Test TEST1001 4 Years 05 20 2005 LISLD Sue Craver 02 wo 01 10 2012 01 10 2010 HCMS 08 Eng IEP Test ENGTEST2 10 Years 09 06 1999 EMN FD Robin W Hammer 2 Students Note The Primary Option search displays each student who has the selected Primary option at any time period in the Current IEP For the screenshot example above Beth Test has 02 as the active option in the Current IEP However Eng IEP2 Test has primary option 02 for the last couple months in the Current IEP where the Primary Option field on the search page is blank because the active primary option at this time is 03 Searching for Blank Primary Option 1 On the Advanced Student Search page check the box for IEP Compliant and check the box for Blank Primary option Page 28 p eo bon EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 2 Select the View Students button The Student Search Results page lists all students with a current IEP and a Blank primary option Compliant Warning Initial Consent for Eligibility Evaluation Received Parent Consent Eligibility Determination IEP IF SP Eligibility IFSP Section 504 Parent Consent Section 504 Eligibility Section 504 Plan O01 0 03 O 05 O07 O 09 Blank Primary Option 002 004006 0 08 O 10 Compliance Status ooo o ofala o o BSEAABBaBB BASE RRR a e e A a Viewing Casel
15. Adaptive Behavior Evaluation Scale Revised ABES R E Battelle Developmental Inventory Second Edition BDI 2 E Basic Achievement Skills Inventory BAS E Vocations sesseement Note An asterisk indicates a messurabie i s grapnadie Score Typa pack seve save ana continue 2 Click the symbol which expands the Assessment that needs deleting Page 53 M TA ms yo i EasylEP End User M EasylEP EDUCATION kameros vesen 3 Select the checkbox under the Del column and click Save The entire assessment is removed when you select the checkbox a checkmark appears in the box M 4 Select the Save and Continue button to return to the previous page O Grace Equiv 0O Age Equiv O Stanina O sta score C Percentile Rank O m Number Correct W vocational assessment Change Scores Reported 1 To change the Scores Reported first expand an Assessment by clicking the symbol 2 Check the correct scores and uncheck the incorrect scores for removal Exceptional Yes No is a required score type for all assessments 3 Select the Save button to save updated information 4 Select the Save and Continue button to return to the previous page Assessments Abbie Marie Test View Workspace f Asssesmem El Adaptive Behavior Evalustion Scale Revised ABES R EXCEPTIONAL YES NO REQUIRED Full Scale Verbal Performance Grade Equiv
16. Aids From the IEP Process tab select Services and Supplemental Aids button Abbie Marie Test m _New Mail amp One or more errors exists in this section W At least ons team member nas entered information in this section that is error free This section nas yet to bs addressed Page 96 ah oo OS EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Services and Supplemental Aids Abbie Marie Test View Workspace MA Workspace MA m _New Mail 5 per w oo min a 12 01 2013 E Jeer Gorm 1 Speech Language Thersey a Special Ea sating iw Assigned School a s0 __ run r201 2013 z E i Note All supplemental aids must begin with AT for inclusion on IEP The IEP Team nas determined that ESY is not required EA Page 97 Mm TA rra ts EasylEP End User M EasyiEP Ey EDUCATION aae vee Supplemental Aids Supplemental Aids such as Assistive Technology and Special Transportation are added as Supplemental Aids and Services All Supplemental Aids must begin with AT for inclusion on the IEP 1 Onthe Services and Supplemental Aids page select the Add Supplemental Aids button i Note All supplemental aids must begin with AT for inclusion on IEP Q3 Num Sessione Start Date ees a Session Length End Date B per w 0501 2013 E Eo m s eE AT Adapted Keyboard 2 Select the appropriate
17. EDUCATION kameo verons TEIDS Student Search 1 To search for student records coming from Tennessee Early Intervention Data System TEIDS first go to the student search page and select Grade Level P3 and select View Students Grade level P3 is automatically assigned to all TEIDS records 2 Below is an example of how the TEIDS student records appear Select a Student Name Student iD Ag Date of Birth Die Case Meneger Primary Option Wiliam Hunter Ouids TEIDS400700S S Years 01 00 2010 Calvin Burden anun Test TEIDS123450 S Years 05 12 2007 Berni i Dolly Test 1501478 4 years 06 02 2000 3 To find NEW TEIDS records select the School Heading to sort by school All TEIDS records that do not have a school assignment will show at the top of the list Select a Student Name Student iD Ages Date of Birth Die Case Manager Primary Option Wiliam Hunter GQuiids TEIDS400700S S Years 01 00 2010 Calvin Burden TEIDS125450 S Years 06 12 2007 1501475 4 Years 06 02 2000 4 Post a message to the EasyIEP message board requesting a school assignment for each TEIDS record 5 Once the school assignment is completed assign a Case Manager to the IEP Team 6 Districts must enter IEP information on the TEIDS record only DO NOT enter data on the Student Information System enrollment record e g Star Student Chancery PowerSchool etc Note Sort student records by selecting the blue column headers Page 26
18. Goals and Objectives Details tab and enter a begin date that falls within the date range of the IEP You have entered the end date of End Date for the objective Objective this is after the end date of the IEP which is IEP End Date Please return to the Goals and Objectives Details tab and enter an end date that falls within the date range of the IEP 1 You have not listed any objectives for the annual goal Name of Goal Please return to the Goals and Objectives tab and create at least one objective for this annual goal Page 94 M TA rag to A EasylEP End User M EasylEP EDUCATION Unmet venons Error 7 13 Error 15 4 You have indicated that the student has taken an assessment with the assessment area as Transition but have not included a Goal with the area of Transition Please return to the Goals page and adjust the goal area for the appropriate transition goal You have indicated that the IEP Team has determined that ESY is required for this student but have not checked the ESY checkbox for any Annual Goals Please return to the Goals and Objectives Page and check the ESY checkbox for all goals to be addressed during ESY Page 95 an oo OS EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Services and Supplemental Aids Page All Special Educations Services Related Services and Supplemental Aids are added on one page titled Services and Supplemental
19. IEP Reevaluation Classroom Teacher Observation IEP Addendum Reevaluation Parent Information Services Plan Annual Reevaluation Summary Report Sections ll IV V Gifted Services Plan Addendum Reevaluation Related Service Observation Progress Report Reevaluation Special Education Teacher Observation IEP At a Glance Contact Log Evaluation Eligibility Placement Timeline Extension Request Summary of Performance Service Plan C Reevaluation Summary Report Sections Il I v V Service Plan Addendum C Reevaluation Review Section Ill Documents Eligibility Report Eligible C Teacher Checklists Eligibility Report Not Eligible C EasyFax Other Cover Sheet Release of Information Form C Transportation Form Medical Information Form Manifestation Determination Direct Observation C Student Invitation for a Meeting General Ed Teacher Input Student Prior Written Notice C C c C C C C C C C C Page 154 M rusia j EasylEP End User M EasylEP EDUCATION pora a Summary of Performance The Summary of Performance document is available on the Documents tab For questions or concerns please contact Gayle Feltner Transition Consultant at 615 741 3834 Email Gayle h feltner tn gov At the top of the document creation page for the Summary of Performance is a page note to create a draft document to save information The following information is required before you can create this Draft Document
20. Once the IEP or IEP Addendum is created without errors it is recognized as the currently valid IEP document Create Final IEP Document Abbie Marie Test View Workspace v w New Mail The following information is required before you can create this Final Document IEP IEP Meeting Date 05 01 201 q Date this IEP Begins 05 01 201 g Date this IEP Ends Meeting Purpose Page 126 sf sow A EasylIEP End User Manual EDUCAT ION Summer 2013 Version 5 EasylEP Print View Documents Page Print and View IEP or IEP Addendum documents by selecting the Print View Documents button on the IEP Process tab Abbie Marie Test R Ons or more errors exists in this section At least one team member has entered information im this section that is error free This section nas yet to Os addressed Documents created from the IEP Process tab may also be viewed on the Documents tab Select the Save and Continue button to return to the IEP Process tab Print View Documents Abbie Marie Test view Workspace ra New vai 07 10 2013 Sneryn Test Eligibility Report Not Eligible Sneryn Test JEP Dratt 10054 07 10 2013 SneynTest Eigibiity Fepor Eligible o at O il Page 127 M s som i EasyIEP End User M EasylEP ty EDUCATION Sevier Ea Early Childhood Tab The Early Childhood Outcomes ECO and EC Transition TEIDS information is found on the
21. Page 184 M A aae a 8 om 2 EasylEP End User M EasylEP P EDUCATION r Ea 7 Once the IEP AT A Glance document is created select the documents to batch print Documents for students of Sheryn Test fm New Mail This pags lists documents you ve created or that were created Dy someones siss for students for whom you ars the Case Manager within the past year including draft documents that nave not expired or a subset of thoss documents if the search pags was used or if coming from the Progress Report Wizard This pags appears immediately after running ths Progress Report Wizard and can always 06 accessed Dy using the My Docs Dutton in th menu above To print a document click on tha Document Type entry in the list then use the printer icon that appears in the toolbar that appears directly sdove the document itself 07 22 2013 07 22 2013 07 10 2013 07 10 2013 Caseload Setup Wizard The Caseload Setup Wizard simplifies the process of creating the Case Manager s caseload Available Wizards m New wai Froarsss Report Wizard IEP At s Giance Wizard Caseload Administration Wizard Ad Hoc Report Wizard 1 Select the Caseload Setup Wizard Select the case manager or team member by checking the appropriate boxes left of the students names To add student select the Add More Students to Caseload button and search for the student Caseload Setup Wizard Current Special Education Caseload Sheryn Tes
22. Skills 6am to uss math functions Accomplishes many self hslp activities without sssistance or mnimal assistance Pays attention to what is happening m the environment none Communication Matn Skis Transition Page 90 M es om j EasylEP End User M EasylEP E3 EDUCATION p aE 4 Once the appropriate categories are assigned each goal is saved under that category and removed from the main Goal Bank screen To access these goals select the category from the drop down menu at the top of the screen Add Annual Goal s from Bank Abbie Marie Test E _New Mall 5 Available goals adjust according to the chosen category Add Annual Goal s from Bank Abbie Marie Test fm _New Mall Category Transition AE a E C y Life Skills E Social Living Adding Customizing and Importing Objectives to an Objective Bank Follow these same steps when creating a Bank of Objectives 1 Access the Objective Bank by selecting one of the goals details button on the main screen of the Goals and Objectives tab Page 91 EasylEP End User Manual lV TENNESSEE DEPARTMENT OF EasyiEP p EDUCATION Summer 2013 Version 5 Abbie Marie Test _New Mail Annual Goals view workspace A zoe KESAN O Assctve Senavior v O Accomplisnes many seif naip activities without assistance or minimal sssistancs 1 omit O 2 Desen j O somn omits o ietsie
23. Technical Education C ACT Ms Tami Tester oo non Employment D Bear s Auto Shop Mr Sears manager ERPE ESY fa mewn lm Independent Living If appropriate MW na a n a Community Participation If appropriate O continue with volunteer woork at BBBS lus Sandi Volunteer coordinator Page 157 M p a gp A EasylEP End User M EasylEP ED CATION amero vons 5 Student Input Student provided information related to this Summary of Performance is recommended The student s contribution a assists high school professionals complete the Summary of Performance b students better understanding of the impact of his her disability on academic and functional performance and c postsecondary personnel understanding of the impact of the disability The Student Input is completed by the student or with the student through an interview Student Input A How does your disability affect your schoolwork and school activities such as grades relationships assignments projects communication I need extra time to let the infromation sink in before answering or reacting If I don t do this I i get flustered when searching for the words to answer BEz In the past what supports have been tried by teachers or by you to help you succeed in school aids adaptive equipment physical accomr Counting to 10 before answering question deep breathing during as
24. activated the student record before posting a transfer requests e To request an IEP transfer include the student s name date of birth and previous school district e When a student is transferred to a new district a new IEP must be finalized to create an option of service in the new district First update the Providers and Service Dates selected on the Services Details page Also update the Goals and Objectives dates and details Then on the Documents tab select IEP enter the IEP begin date and create a new Final IEP District Student Transfer Contact List The EasylEP Help Desk maintains a District Student Transfer Contact List to assist District personnel in notifying the Student s previous District when the Student has transferred to another District Please identify the person in your District to contact when a Student needs an inactivation to complete a transfer Please review the District Student Transfer Contact List for the correct information The most current version of the District Student Transfer Contact List is located on the Main page of EasylEP If there are changes to the contact information for your District please send a message to the EasylIEP Message Board with the changes and the correct contact information Page 22 M A VH y EasylEP End User Manual EasylEP ED CATION kameros veons Out of State Transfer Suggested Guidelines When a Student transfe
25. aids and services from the dropdown menu or enter custom information 3 Choose the number of sessions per year week month or day Choose the session length in minutes hours periods or blocks 4 Enter the Start Date and End Date 5 Select the Save and Continue button to return to the previous page Add Supplemental Aids Abbie Marie Test View Workspace A m _New Maii Transportation AT Adapted Computer Switcnes AT Adapted Eating Utensils AT Adapted Keyboard JAT Adaptsd Writing Tools aero ifs AT Adapted Keyboard osiora01g 12 31 2013 AT Adapted Writing Tooi s Page 98 M TA rra te j EasylEP End User M EasyiEP EDUCATION aae ve Special Transportation The Supplemental Aids tab also includes Special Transportation Special Transportation must be selected two times in the Supplemental Aids section 1 Select the Add Supplemental Aids button 2 From the dropdown menu choose Special Transportation 3 The number of sessions and session length is not required but is entered only if needed Add Supplemental Aids Abbie Marie Test View Workspace vA m New Mail Session Length Start Date End Date mn a osora heana Bg 4 Select the Save and Continue button to return to the previous page 5 Select Special Transportation a second time and any additional b
26. and Special education classroom instruction and classroom testing 845 appropriate Note Must address Participations before you can choose Accommodations Each Participation Area defaults to a Participation Level of Not Applicable The Accommodations tab contains both the Classroom and Behavior Participations a r and Testing Accommodations for State amp District Mandated Tests If an Alternate Assessment is chosen from the drop down menu the user is asked to address this information on the Create Document page before creating the IEP Participations selected With Accommodations Modifications automatically appear on the Accommodations page after selecting Update the database button Page 64 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Adding Participations Users will first select Participation Level and click Save to save selections or click Add Accommodations to save selection and continue to the next page to add accommodations Each Participation Area subject defaults to Not Applicable for a new student record If a dropdown item has an existing Participation Area the system retains those choices in the workspace There is a Reset Participation Level button to reset all Participations to Not Applicable 1 Choose the appropriate Participation Level from the drop down menu for
27. and adaptive level of functioning galan Only the psychologist completing the file review has authorization to enter their name in this field Entering your name below is considered to be your electronic signature Psychologist who Completed the File Review Date of Review L Page 35 M TA rs oe EasylEP End User M EasylIEP EDUCATION kameros vesen Census Information The Census Information fields appear at the bottom of the Eligibility tab and must be completed prior to creating a Final IEP document Choose the appropriate Status of Service from the drop list of choices Most students will have a Status of Service of 1 Full Special Education Services The only time a student is listed as less than full service is when a parent refuses some of the services that are recommended by the rest of the IEP team If that is happening then the Status of Service would be shown as a 3 4 or 5 depending on the circumstances Select a Reason for Less Than Full Service from the drop down list of choices if necessary Census Information Section Status of Service 1 _ Full Snerial Ediicatiann Sunnnrt Service Me Reason For Less Than Full Service Only Answer if Status of Service is 3 4 or 5 v For District Use Only Make a selection in this box only if the student has a contractual agreement signed by the TN Commissioner of EducationContractual Services Contractual Services The Contractu
28. assessment is listed with the regular subjects and other state assessments English Language Development Assessment ELDA Not Applicable ee 3 TCAP Gateway Language Arts Grades 9 12 No Accommodations Accommodations TCAP Gateway Mathematics Grades 9 12 Preparing for Assessment Assessment Completed lt lt g C i ATEWA GIenn ACIES WOT ADN an Page 67 M p st te j EasylEP End User M EasylEP ED UCATION p ernie 2 Select the appropriate Participation Level from the drop down list Select Save after all Participation Areas are selected 4 Select Add View Accommodation to continue adding Accommodations for each Participation Page 68 M i me a ie EasylEP End User M EasylEP ED UCATION p aE Adding Accommodations Each Participation Area will link to the appropriate Accommodations for each classroom activity or state district assessment 1 Click the Add List Accommodations button to select the appropriate Accommodations for each Participation Area 2 Click Save button to save selections Accommodations Abbie Marie Test View Workspace Note If you have a student participating in the ACT contact your District Testing Accommodations Coordinator for more information about the use of LS State amp ACT Aliowadle Accommodations w Note Cnooss correct Area classroom Denavior T CAP tc from pull down menu to sss approp
29. cortical arc werctgo 1 ety oo wes 7 aA mager fae p ate Paty ee Sy tosir fe py maei efter bel ereresd eu ayer amp Oe sere Cerise Page 9 M ee eet OPEN OS EasylEP End User Manual EasylIEP EDUCATION kameros vesen EasylIEP General Information Security All EasylIEP information is confidential The server uses Secure Socket Layer SSL technology encrypting all information transmitted through the Internet This is the same technology used for protecting credit card numbers and other sensitive information sent over the Internet The security level of the website is viewed by selecting the VeriSign Secured symbol on the login page Please adhere to the following procedures ensuring security e Do not give your username or password to anyone e Do not write your password down where it can be seen by anyone e Do not save documents or reports to an unsecured computer e Always log off of EasylEP and close your browser when you are finished e Lock your computer when leaving it unattended Press CTRL ALT amp DEL simultaneously User Access and Permissions Access to the various areas of EasylEP and the permission to execute various functions are controlled by the user type assigned to each user Examples of common user types include IEP Chairperson School Administrator and Director Depending on the user type individuals are assigned either view or edit access to EasylEP Users with
30. create the appropriate Eligibility document in EasylEP The eligibility determination date eligibility status and disability automatically populate upon creation of the eligibility document Psychologists Review of Cognitive Adaptive Ability for TCAP Alt PA Participation Directors and psychologists have access to enter or edit information in this section of the Eligibility tab This section is completed if a student demonstrates a significant cognitive and adaptive disability which prevents full involvement and completion of the state approved content standards with program modifications After entering these data select Update the database Psychologists Review of Cognitive Adaptive Ability for TCAP Alt Participation Complete this section only if this student demonstrates a significant cognitive and adaptive disability which prevents full involvement in and completion of the state approved content standards even with program modifications The school psychologist must review all evaluation assessment information The documentation of this review must be completed or reviewed on the Documents tab When creating a draft IEP document the TCAP Alt Participation section is located on the document creation page if Alternate has been selected for an assessment on the Participations tab This review must be completed before the student s IEP can be finalized Review of student files indicates s he has a significant deficit in cognitive
31. date for Date Report to School Page 55 M TA rag to A EasylEP End User M EasylIEP EDUCATION kameros vesen Error 4 11 Error 7 8 You have not included an Area for the student s Assessment Please return to the Assessments tab and choose an area from the Area drop down for the student s Present Levels of Performance You have indicated that the student has taken an assessment with the assessment area of Pre vocational or Vocational but have not included a Goal with the area of Pre vocational or Vocational Please return to the Goals page and adjust the goal area for the appropriate goal to either Pre vocational or Vocational Page 56 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Narratives Page From the IEP Process tab select Narratives to enter a current descriptive of student s strengths parent concerns and how the student s disability affects involvement in the general curriculum Considerations of special factors for IEP development must also be addressed a Welcome Sheryn My Calendar Message Board Logout Ona or more errors exists N this section WY At least ons team member has entered information in this section that is error tree v This section nas yet to bs addressed Page 57 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer
32. documents and print at one time To print documents in a batch la Click on the My Docs tab Under the Batch column check the box next to each document to print Select the View Document Batch button The documents selected open as a single PDF file in Adobe To print these documents use the Print icon on the Adobe toolbar Documents for students of Sheryn Test fm New Meu This page lists documents you ve created or that were created Oy someones siss for students for whom you are the Case Manager within ths past year including draft documents that nave not expired or a subset of those documents if the search page was used or if coming from ths Progress Report Wizard This page appears immediately after running the Progress Report Vizard and can always Ds accessed Dy using the My Docs Dutton in ths menu above To print a document click on the Document Typs entry in the list then use the printer icon that appears in ths toolbar that appears directly above the document itself 07 22 2013 07 22 2013 Sheryn Ordway 07 10 2013 OTAN Page 179 mMm rag ie s EasylEP End User M EasyiEP EJ EDUCATION o e Wizards Wizards are tools used to simplify the process of creating the same document for multiple students students yI izards Sct Is School Syste sers My Infc BE Students Personal Eligibility IEP Process Early Childhood Documents Restraints lsolations View Re
33. each applicable Participation Area Select the Save button to save selected Participation Areas i 2 Select Add View Accommodations to continue with adding Accommodations for the selected Participation Areas Accommodations Abbie Marie Test view Worcepacs Note If you nave a student participating in the ACT contact your District Testing Accommodations Coordinator for more information about the use of State amp ACT Allowable Accommodations ii Note Gnoose correct Area classroom Denavior T CAP etc from pull down menu to sss appropriate accommodations for that area Page 65 M rag ie s EasylEP End User M EasyiEP EDUCATION aae vee EOC Gateway Test Summary Enter EOC Gateway Test Summary in the accommodations page instead of the IEP creation page The student must be in grades 9 12 for the ECO Summary Score data to display 1 Enter EOC Gateway Test Summary by selecting the Assessment Completed in the Participation Level and click Save TCAP Gateway Mathematics Grades 9 12 Assessment Completed Not Applicable CAP Gateway Science Grades 9 12 INo Accommodations Alternate Portfolio 1 EXPLORE Preparing for Assessment Assessment Completed PLAN 2 Onthe Accommodations page enter the test status summary for Proficiency level Date and if the student passed the course 3 Check the Met Graduation Requirement box if the student met the gradua
34. initial eligibility was previously determined In this situation the 40 day timeline does not apply and user s will not be penalized 6 Student transitioned from TEIS If student is determined eligible for special education services the IEP is developed by the student s third birthday In this situation the 40 day timeline does not apply and evaluator will not be penalized 7 Waiting on specialist reports Excessive student absences 9 Parent did not show for scheduled meeting or parent cancelled scheduled meeting outside of timelines meeting too late to reschedule within timelines or parent requested to schedule 10 Student parent serious medical issues 11 Repeated attempts to contact parents failed 12 Student shows progress when provided with research based interventions in general education classroom 13 Other Sea The Primary Reason for Delay entered on the IEP creation page is for federal Annual Performance Reports APR These reasons do not print on the IEP document Page 119 M rag tee A EasylEP End User M EasylEP EJ EDUCATION p aE Key Points 40 Day Timeline is based on school days pulled from the district calendar Applies to students who exceed the 40 school day timeline for Initial Eligibility Determination not reevaluations If a student transfers from another school district use the previous Initial Consent for Eligibility Evaluation date and indicate the primary reason as Student
35. not entered an assessment area of PL Vocational or PL Pre vocational for any of this student s assessments Please return to the Present Levels tab and include at least one assessment with an area PL Vocational or PL Pre vocational Error 09 01 Participation in at least one state or district assessment is required Return to the Participations Tab and select the appropriate mandated assessment or alternate assessment and the participation level for the student Return to the Documents Page Close this Window Page 162 M A ms y EasylEP End User M EasyIEP EDUCATION iinmersosvesoss Replacing Finalized IEP Documents EasylEP allows for the creation of a draft IEP document at anytime while working in the student s workspace Always create draft IEPs before finalizing an IEP Sometimes an IEP document is finalized with clerical errors or wrong information If an error is discovered in the finalized IEP document within 15 days there is the option to correct the problem and create another final IEP document to replace the incorrect document Example Scenario 1 After reviewing the finalized IEP document duplicate objectives for a specific goal were found Rather than posting a note to the Message Board asking for this IEP to be deleted return to the Documents tab and create another final IEP 2 After selecting the Create Final Document button a red message indicating an IEP was created four d
36. of reporting growth as a percent for each individual objective 8 Enter the Status Summary Narrative This is required 9 Atthe parent s request check the box to Create Cumulative Report 10 Select the Create Draft Progress Report button Page 143 Mm mr g 1 A EasylEP End User M EasyiEP EJ DUCATION a aE Abbie has regressed during this progress report Status Summary Narrative O Create Cumulative Report 11 Create the Final Progress report when all Goals and Objectives progress and Status Narratives are updated 12 Select the correct Reporting Period and select Create Final Document Create Draft document for Tony Test New Mail The following information is required before you can create this Draft Document Progress Report School Year 2011 2012 Reporting Period 1st Quarter Report Period Ist Quarter Report Period Creat Quarter Report Period 3rd Quarter Report Period 4th Quarter Report Period Page 144 M SOPU IENDE SEEE DEMAETAENT O EasylEP End User Manual EasylEP ED CATION kameros veons Re Evaluation Summary Report Sections II IV V This document is available in a type able format on the creation page and reflects the State s current form Information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page Like t
37. or The decision for TCAP MAAS participation is Dased on the needs of the student and is not bassa upon anticipated impact on system and or school performance scores Yes Student May Participate in TCAP MAAS O No Student Will Not Participate in TCAP MAAS For additional information and guidance on the TCAP MAAS Assessment refer to this link http state tn us education speced assessment shtml Page 122 SEE DEPARTMENT EasylIEP End User Manual EasylIEP EDUCATION amero vons State and District Mandated Tests 1 Review the contents of the State and District Mandated Tests section on the IEP creation page 2 Check to show you have read and understand the information regarding Alternative Performance Based Rubric State and District Mandated Tests Alternative Performance Based Rubric for High School End of Course Assessment Students with Disabilities Instructions for Completion Key Requirements Students with disabilities must participate in the state End of Course EOC Assessment These Students must receive appropriate support and accommodations with the goal of mastering course Content and passing ths EOC asss65ment However amp student on an active IEP whose disability interferes with performance on the EOC have read and understand the information above regarding the Alternative Performance Based Rubric for High School End of Course Assessment Page 123 M eee EasylEP End Us
38. part of an initial evaluation i e the primary disability is finalized and the second disability is added or changed at a later date The original Eligibility Determination Date and subsequent re evaluation timelines is not affected when selecting this checkbox to add or edit the secondary disability Eligibility a Eligibility Meeting Date 05 0 1 2011 His Disabilities Primary Secondary Select Disabilities below in the ELIGIBILITY DETERMINATION section Update Secondary Disability only Selecting this box indicates that only a secondary disability is being added deleted or changed at this time and the primary disability has already been finalized This selection will ensure that the eligibility timeline DOES NOT change 1 Based on information from a variety of sources that have been documented and carefully considered the IEP team has determined Yes No This student meets the criteria for a disability consistent with Tennessee State Regulations Yes No The disability adversely impacts educational performance in his her learning environment Both MUST be YES in order for the studentto be eligible for special education and related services 2 The following factors have been ruled out as the primary cause of the student s educational difficulties Yes O No Lack of instruction in reading or mathematics Yes No Limited English proficiency 3 Educationally relevant medical findings if
39. present levels of performance used as the basis for determining that participations the TCAP MAAS is the most appropriate form of statewide assessment for the student Please return to the Documents tab and create a draft IEP On the Document Creation Page answer this question yes or no You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for one or more assessments selected on the Participations tab but have not answered the question Are the student s instruction and IEP goals and objectives based primarily on the Alternate Standards benchmarks and indicators If you selected Yes the IEP Team should review the detailed eligibility criteria for 1 Alternate Assessment to finalize the decision before documenting on the IEP Please return to the Documents tab and create a draft IEP On the Document Creation Page answer this question yes or no You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for one or more assessments selected on the Participations tab but have not answered the question Is the student multiple years behind grade level expectations Please return to the Documents tab and create a draft IEP On the Document Creation Page answer this question yes or no You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for one or more assessments selected on the Participations tab but have not answered the question D
40. services needed IEP and IEP Addendum documents are created from the IEP Process tab Abbie Marie Test m New Neu Page 116 r y e EasylEP End User M PI EDUCATION ot e shinee EasylEP Create Draft Page IEP Draft Document 1 Select the Create Draft button on the IEP Process tab 2 Enter the IEP Meeting Date Date this IEP Begins and Date this IEP Ends 3 Select the Meeting Purpose IEP Annual or IEP Addendum Create Draft IEP Document Abbie Marie Test View Workspace E m New Mail The following information is required before you can create this Draft Document IEP IEP Meeting Date 05 01 2015 Date this IEP Bagins os01 2013 A Date this IEP Ends 12 31 2013 Meeting Purpose EP Annual Please indicate which of the following contacts relate to this IEP 4 Ifthe parent did not attend the meeting enter the name of the responsible person explaining the contents of the IEP to the parents 5 Select the Parent Guardian Responsibility and the Special Education Teacher using the dropdown list and enter the appropriate names for the LEA Representative the Regular Education Teacher and the Interpreter of Evaluation Results 6 Check if the student is included as a Team Member If the parent s did not attend the parece responsible for forwarding and explaining the contents of the IEP to the parents alo
41. students for which a progress report is to be created 2 Progress Report for Abbie Marie Test 2012 2013 Reporting Period 6 New Mail Annual Goal Articulation The student will improve effective communication in th Status Anticipate Meeting Goal by IEP End Abbie is making some continued progress over the year Status Narrative for Progress Report Evaluation Procedures Current Objective Status Narrative Target ress being made student continues to make progress towar objective for speech and languageProgress Reporting Periods e to the General Education report card schedule peech and Language Expressive The tudent will use incressingly longer and nore complex utterances with evelopmentally appropriate syntax and norphology ppeech and Language Receptive The tudent will follow directions of incressin a u 3 Select the status for the goals for which you are responsible and complete the Status Narrative text box for each goal The Annual Goal Status Narrative is required Select a Status from the dropdown box for each applicable objective Enter an objective Status Narrative This is optional Enter a current percent of growth for each objective This is optional oO SS There will be an area of blank space on the reports for those districts that choose not to use the option of objective summary and objective percent Many districts use the option
42. the Eligibility Report Not Eligible If you need to choose an option where a child is eligible for special education please return to the Documents Tab and select Eligible Report Eligible Date Eligibility Report was given to parents lf the parent s did not attend the person responsible for forwarding and explaining the Eligibility Report to the parents along with their rights i Page 139 M s so A EasylEP End User M EasylIEP EDUCATION Unmet vesen Evaluation Eligibility Placement Timeline Extension Request A Timeline Extension Request is for students with federally recognized disabilities exceeding the 40 day timeline beginning from the date the parental permission is received to finalizing the Initial Eligibility report Create Draft document for Tony Test The following information is required before you can create this Draft Document New Evaluation Eligibility Placement Timeline Extension Reques Date of Request 07 01 2011 B Referral Date 03 15 2011 Formally known as the Written Parental Permission Received Date the Initial Consent for Eligibility Determination Date 03 15 2011 RE Student s evaluation eligibility determination and placement time frame were proposed to be completed within 40 school days from this date or by 03 15 2011 Requested Extension Date 08 01 2011 RE Reason for Delay choose the ONE most appropriate Limited scoess to professional staff St
43. view access only see information on a given screen and cannot edit that information Users with edit access can view and edit information in EasylEP View access and edit access pages look different Page 10 M CRHIIC EasylEP End User Manual EasylEP EDUCATION Use Important Symbols in EasylEP Address https This site is secure there is an s after the http in the URL All actions in EasylEP are single clicks of the mouse Help This link shows general help information See the End User Manual for updated specific information J Drop down menu Only one selection can be made Click once on the gray box and select an option Check box More than one selection can be made To add or remove a check click once on the box Spell Check icon Click on the icon to launch the spell check function for a specific text box Calendar icon To add a date click on the calendar and scroll through the screens to find the appropriate date The tabs along the top on the screen are used to navigate throughout the system Never use the back button unless instructed by the EasylEP help desk Log Out Main Menu Students My Docs Wizards Schools School System Users My Info After a change is made select the Update the database button at the bottom of each screen to save the changes Update the database is equivalent to Save Any information ente
44. 0 p Referral Z lo 03 03 2008 Written Parental Permission Received Peter Smith fie ene Source Parent 2 Contact the EasylEP Administrator responsible for deleting events and indicate which events need deleting Remember if a Progress Report s is associated with an IEP document delete and the Progress Report s first and delete the incorrect IEP event Create a new IEP document and applicable Progress Reports 3 If the EasylEP Administrator does not have delete permissions post a message to the Message Board with the following information The EasylEP helpdesk will remove the event from the system a Student Name Student ID Event ID s Type of Document IEP Progress Report Eligibility Reason Dano Example Message Please delete the following IEP for Tony Test Event ID 83220 This was made in error The correct IEP is the one with the Event ID 83900 Thanks Page 173 EasylEP EDUCATION Date Changes Event s documents entered with incorrect service dates Record the Event ID for each incorrect event EasylEP End User Manual Summer 2013 Version 5 Contact the EasylEP Administrator with edit delete permissions to edit service dates on the student s history page If the EasylEP Administrator does not have edit delete permissions post a message to the Message Board with the following information The EasylIEP helpdesk wi
45. 2013 Version 5 EasylEP All text fields on the Narratives page must have an entry There is a Save button after each text field Select any of the Save buttons to save the entire Narratives page 1 Enter any relevant information and select the Save button If information is not available or known enter N A in the appropriate text field Each Narratives field has a spell check icon Narratives Abbie Marie Test View Workspaces a i NOTE Each Save Dutton When pressed will update all data entered on this page Page 58 ip TENNESSEE DEPARTMENT OF EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 2 When selecting from the drop down menus for Consideration of Special Factors for IEP Development users must enter the sub question If a user picks No in the first question they must pick NA as their answer for the sub question s Mo a m Eea n e te Samma O EPEE n cme menee me am e aa a v 5 1e assiative Technology necessary in arder to implement tme studerte ie ey le E mes ve eums temias nme mimemitame tay C Functional Benavior Assessment O Senavior Intervention Pian CO Accommosations CO otner E bimes emni ameeniorsani 3 When completed select the Save and Continue button to return to the previous page Page 59 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen
46. 33 M Prg 1ye EasylEP End User M EasyiEP ED UCATION aae vee Eligibility Tab Ed by PCG Education Welcome Sheryn My Calendar Message Board Logout m n Students Personal Eligibility IEP Process Early Childhood Documents Reestrainte isoistions View Restraint incidents Definitions e Referral Date The Date the student is referred for special education If this information is unknown use the district s definition of the referral date e Referral Source This usually is the parent The Referral Source may be the school or teacher depending on circumstances e Initial Consent for Eligibility Evaluation Received Date The date the parental permission is received for an Eligibility Evaluation e Initial Consent for Eligibility Evaluation Received Source The Initial Consent for Eligibility Evaluation Source is usually the parent The source is whoever signs the Initial Consent for Eligibility Evaluation Permission form e Eligibility Date The date the IEP team met determining if the student is eligible for special education This date is populated from the Eligibility document e Current IEP Begin Date The begin date of the Current IEP This date is automatically filled in when the IEP is created Note TN only tracks the current eligibility date so all evaluations are required every three years Page 34 M A ns so EasylEP End User M EasylEP EDUCATION Unmet ve
47. ASED STATE ASSESSMENT REVIEW 1 Summative Assessments Tennessee Comprehensive Assessment Program TCAP Achievement Assessment Results Report Scores or Percentiles BP Below Proficient BB Below Basic B Basic P Proficient and A Advanced for the last 3 years Tennessee Comprehensive Assessment Program TCAP Ach TCAP Alternate Portfolio Assessment TCAP ALT PA TCAP Modified Academic Achievement Standards Assessment TCAP MAAS Date of Test Score Score C TCAP Ach C TCAP AI LPA C TCAP MAAS C TCAP Ach C TCAP AILPA DC TCAP MAAS C TCAP Ach C TCAP AIL PA C TCAP MAAS C TCAP Ach C TCAP AILPA C TCAP MAAS C TCAP Ach C TCAP AIt PA C TCAP MAAS C TCAP Ach C TCAP Ach C TCAP AIt PA C TCAP AIL PA C TCAP MAAS C TCAP MAAS C TCAP Ach C TCAFP AH PA C TCAP MAAS C TCAP Ach C TCAP AIt PA C TCAP MAAS Social Studies Date of Test I C TCAP Ach C TCAP AILPA C TCAP MAAS C TCAP Ach C TCAP AI LPA C TCAP MAAS C TCAP Ach C TCAP AILPA C TCAP MAAS Date of Test I Page 146 TENNESSEE DEPARTMENT OF DUCATION Summer 2013 versions EasylEP The Re Evaluation Summary Report Section V document includes the secondary or exited disability SECTION V IEP TEAM REEVALUATION DECISION The following members of the IEP Team participated in the reevaluation process on 1 11 Position Principal Designee General Education Teacher Spe
48. Age Equiv Stanine Std Score Percentile Fank Number Correct PL Adaptive Senavior w Adaptive Behavior Evaluation Scals Revised ASES Fp Number Incorrect Score Passed Y or N oO o m 0 m I O O m O O o Page 54 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error Checks Present Levels Error 4 1 Error 4 2 Error 4 3 Error 4 4 Error 4 5 Error 4 6 Error 4 7 Error 4 8 Error 4 9 Error 4 10 You have not included an assessment for the student s Present Level of Performance Please return to the Assessments tab and enter an assessment for the student s Present Levels of Performance PLP assessments are identified by selection one of the Areas that begin with the three characters PL You have not selected Exceptional Yes No as one of the score types for the Present Levels of Performance Assessment Assessment Name Please return to the Assessments tab and add Exceptional Yes No to the score types for the assessment You have not listed the date administered for PL Assessment Assessment Name or at least one of its sub areas Please return to the Assessments tab and enter the Date Administered for Assessment Assessment Name or one of its sub areas You have not answered Yes of No to the Exceptional Yes No score type for the PL Assessment Assessment Name Please return to the Assessments tab and select the details button for the Assessment Assessmen
49. EP End User Manual p Easy gt EDUCATION Summer 2013 Version 5 Changing Views Toggle between the Workspace view and the Current IEP view by selecting the View dropdown list This drop down list appears at the top of every student page if an IEP is finalized An example of the View dropdown menu is displayed below Special Ed Services for Tony Test View Workspace v Current IEP Previous IEP Significance of Changing Views The Workspace view and the Current IEP view does not always display the same information for a student The Workspace view represents what is in the database for that student at that moment The Current IEP view represents the information saved in the student s current finalized IEP When entering subsequent IEPs for a student the Workspace view changes as new dates are entered goals are updated and service information is changed Toggle between these two views if 1 Comparing two different IEPs 2 Troubleshooting a student s option 3 Checking goals on a Progress Report Example Scenario A student with a finalized IEP document does not have an option Select Special Ed Services tab to view the Workspace Changing the view to the Current IEP view the screen displays the Special Education Services in the current finalized IEP document At this point begin to troubleshoot the Special Education Services and Related Services lis
50. Early Childhood tab From the main menu bar select Early Childhood tab Early Childhood Documents Restraints solations View Restraint Incidents EC Transition The TEIS data automatically imports into EasylEP after the fifth 5 and 20 days of each month The child must have a state ID number entered in the TEIDS system and must have a TEIS transition meeting date Select the EC Transition tab for the imported TEIS data from TEIDS 1 Select the EC Transition tab on the Early Childhood page EARLY CHILDHOOD Abbie Marie Test View Workspace v fm New Mall omen Early Childhood Transition Notification Referral Information NotiticatiowReterral Source TEIS TEIDS Referral Date 0217 2012 RE TEIDS Parent Consent Date to LEA 05717 2012 A Eligibility Information loroz2012 AZ AJ IFSP Eligibility Dete Eligible Y IFSP Information HD gt IFO NetitirotiewyDeferrel Nota 0022 2012 RA Page 128 ms bom A EasylEP End User M EDUCATION Suiiiee 1s versus EasylEP 2 Enter the Developmental Information Developmental Information Percent of Developmental Deiay Cognitive Instrument Name SDI I Assessment Method Structured observation interview Summary and Recommendation DQ scores is 71 Abergsail occcupics herself for 10 minutes without needing attention attends to ons play activity for 3 minutes attem
51. Isolation Incidents Ed a by PCG Education Welcome Sheryn My Calendar Message Board Logout Students Personal Eligibility Early Childhood Documents Aestrainte isoistions View Restraint incidents Select the IEP Process tab to begin the development of the student s IEP information Select each button on the IEP Process tab to enter and verify information Items on the left side are required to complete the IEP while items on the right side may be updated at anytime Note the legend at the bottom of the IEP Process tab One or more errors exists m tus section At least one team member has entered information in this section that is error free v This section has yet to Ds addressed Abbie Marie Tesi v Services and Supplemental Aids 00 Ons or more errors exists in this section W At least ons team member has entered information in this section that is error free v This section nas yet to bs addressed Page 40 M i mrg ie EasylEP End User M EasyiEP ED UCATION aae 20 D o On each page of the IEP Process tab is a group of buttons for Save Save and Continue or Back e Save saves the information entered and stays on the same page e Save and Continue checks for any errors on the page saves the information entered and returns to the previous page e Back does not save any information entered and returns to the previous page Pa
52. P End User M y EDUCATION ene e Creating a Progress Report 1 Select Progress Report and choose Create Draft button Documents Documents for Click here to download the Procedural Ssfequerds from the Tennessee DOE web site Click here to download the Re Evalustion forms and instructions from the Tennessee DOE web site IEP General Ed Teacher Input IEP Addendum Reevaluation Classroom Teacher Observation Services Plan Annual Reevaluation Parent Information Services Plan Addendum Reevalustion Related Service Observation C Progress Repot Reevaluation Special Education Teacher Observation IEP At a Glance Reevaluation Summary Report Sections Il IV V Evslustion Eligibility Placement Timeline Extension Request Reevaluation Summary Report Sections Il IV V Gifted O Eligibility Report Eligible Reevslustion Review Section III Documents Eligibility Report Not Eligible Teacher Checklists Release of Information Form Contact Log Medical Information Form Summary of Performance Direct Observation Letters Invitation for a Meeting Prior Written Notice Initial Consent for Eligibility Evaluation Cfeate Draft will be saved for 30 days Create Final Document will be saved Users are required to select a reporting period before creating a progress report Progress Report Wizard does not default to current reporting period Prog
53. S please visit Tennessee s Department of Education weneite This information can be found in the Alternate Assessment Section of Special Education ntto stats tn us educstion Ssssssment alt MAAS shtri You nave selected the following TCAP Altemate MAAS 2 Assessments TOAP English Readine Languses Arts Achievement Grades 5 5 Eligibility Guidelines for Participation in TCAP MAAS TCAP MAAS is an assessment option for students with disabilities enrolled mn Grades 5 5 The Quidelines shouki Ds used Dy IEP Teams to determine if a student is eligible to participate in TCAP MAAS p i 1 The student has an IEP based in the general curriculum standards Note Functionally Delayed is not an IDEA recognized disability A student whose primary disability is Functionally Delayed participates in TCAP MAAS his her scores will De Considered non proficient and he she will DS Considered a non participant for AYP purposes The student s progress to date in response to appropriate instruction including special education and related Services designed to address the student s individual needs is such that even if significant growth occurs the IEP Team is reasonably Certain that the student will not achieve grade level proficiency Ths IEP Team must use multiple valid measures of students progress over time in making this The student is not sligitis for TCAP Alt PA A OAE TOAN UOS PROPA A EET O n racial
54. Summary of Performance Note Please remember to create a draft document by clicking the button below This will enable you to save all information entered on this page Summary of Performance Document 1 Student Demographics Complete requested information Attach current copies of the formal and informal assessment reports documenting the student s disability which provides additional information assisting in post secondary planning Summary of Performance Note Please remember to create a draft document by clicking the button below This will enable you to save all information entered on this page Year of Graduation Exit 201 4 123 main st nashville State TN Zip Code 37115 _ 615 123 1234 English Primary Language Pe If English is not the student s primary language what services were provided for this student as an English language learner n a Assessment Reports Check and include the most recent copy of assessment reports attached that clearly identify the student s disability or functional limitations and that will assist in postsecondary planning E Psychologicsl cognitive C Response to Intervention RTI O Adaptive behavior FBA Behaviors analysis C Neuropsychological C Language proficiency Social interpersonsl skills C Classroom observations O Medical physical O Reading assessments O Community based assessment CO Assistive technology O Achievement scademics O Communication O Self determination Careervocatio
55. a tos EasylEP End User M EasylIEP EDUCATION kameros vesen Reminders e EasylEP Help Desk 1 888 212 3162 e Use the Message Board for asking the EasylEP Help Desk questions report bugs or post suggestions This is found on the Main Menu page of EasylEP e All Message Board requests must include a student s full name and date of birth for further research by the EasylEP Help Desk If the requests are in reference to users or user types please include specific examples e To request an IEP transfer post a message and include the following information Student s full name date of birth sending district and receiving district e Use the Navigational Toolbar to navigate through the screens e Always Update the database to save data entered e When typing long quantities of notes e g Narratives tab Update the Database frequently e A finalized IEP document is required to create an IEP At a Glance document e A finalized IEP document is required to create a Progress Report e Donot use the Back button on the browser tool bar e Contact the District EasylEP Administrator for password resets Page 187 ee AT Eu oein o EasylEP End User Manual EasylEP EDUCATION pora a Appendix Revisions to Manual July 2011 Updates section Compe Students Tab TEIDS Student Search Student Compliance New ECO Compliance Symbols Symbols Personal Tab New Item 7 TEIS Program che
56. a variety of settings including school community home or the workplace to acquire maintain and generalize functional academics and life skills Please return to the Documents tab and create a draft IEP On the Create Document Page answer this question yes or no Page 165 M EA rI ies EasylEP End User M EasylEP EDUCATION Unmet venons Error 11 3 Error 11 31 Error 11 4 Error 11 5 Error 11 6 Error 11 7 You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not answer the question Are there historical data current and longitudinal across multiple settings that confirm the individual student criteria listed above Please return to the Documents tab and create a draft IEP On the Create Document Page answer this question yes or no You have not selected the checkbox on the IEP Creation Page indicating that you have contacted the District Testing Accommodations Coordinator Please return to the IEP Creation Page and indicate that you have contacted your District Testing Accommodations Coordinator to ensure that the appropriate State and or ACT Allowed Accommodation Request Forms are submitted to the ACT testing company You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not check all of the statements ruling out conditions other than significant cognitive and adap
57. al Services field is selected only if the student has a contractual agreement signed by the TN Commissioner of Education Note If the student s disability is Developmental Delay the Projected Eligibility date is based off the student s date of birth When the student turns 10 yrs old the student must have a new disability and new Eligibility Determination Additional Programs Additional fields are available for e Date the student entered English as Second Language program ESL e Date of Parentally Placed in Private School e This information must be entered by the Director or Psychologist on the Eligibility tab Additional Programs English Second Language ESL 2E RE Parentally Placed Private School Page 36 M pe a ie EasylEP End User M EasylEP EJ EDUCATION p ernie 1 Enter the date for Parentally Place Private School and click Update the Database button Additional Programs English Second Language ESL 07 01 201 g Parentally Placed Private School 07 01 2015 2 Next confirm the date entered for Parentally Placed Private School by checking the box labeled as Enter Parentally Placed Private School and verify the date entered is correct 3 Click Update the Database button Confirm Events Abbie Marie Test Please confirm the following new event s for Abbie Marie Test by checking the appropriate checkboxes Also fill in any missing in
58. anguage Arts on the participations tab but have not entered the date of the test Please return to the create document page and enter the date of the most recent Language Arts test taken You have indicated that the student has completed the Gateway Test for Science on the participations tab but have not entered the score of the most recent test Page 167 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error 11 18 Error 11 19 Error 11 20 Error 11 21 Error 11 22 Error 11 23 Error 11 24 Error 11 25 Error 11 26 Error 11 27 taken Please return to the create documents page and enter the value in the score field for Gateway Science You have indicated that the student has completed the Gateway Test for Science on the participations tab but have not selected Below Proficient Proficient Advanced or Scores Not Yet Available to indicate the student s performance level on the test Please return to the create document page and select a response in the correct field You have indicated that the student has completed the Gateway Test for Science on the participations tab but have not entered the date of the test Please return to the create document page and enter the date of the most recent Science test taken You have entered a non numeric value for the Total Battery Score on the Cognitive Ability Test Taken Please return to the create document page and enter a numeric value You have enter
59. any il 4 Vision Screening Results 7 Date j i E amaS Screening Results aap B ELIGIBILITY DETERMINATION This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for Primary speech Impairments Secondary This student Is Eligible for Special Education ett s he meets the State of Tennessee s eligibility standards for Primary Traumat li Secondary however the student s parent guardian is declining services This student will nok receive special education or related services This student Is Not Eligible for Special Education because s he does not meet state standards for a disability Note You have selected to create the Eligibility Report Eligible If you need to choose an option where a child is not eligible for special education please return to the Documents Tab and select Eligible Report Not Eligible Date Eligibility Report was given to parents If the parent s did not attend the person responsible for a forwarding and explaining the Eligibility Report to the parents along with their rights I Page 138 M mp g i s EasylEP End User M EasylEP EDUCATION p e On the finalized Eligibility Report a signature line is available for the Special Education Teacher under the Assessment Team header ASSESSMENT TEAM Your signature indicates that you were involved in the assessment by providing
60. ave indicated that the student has Gateway EOC and or TCAP Achievement Additional Accommodations for English Language Learners but you have not addressed the ESL Date field on the Eligibility tab Please return to the Eligibility tab and enter the student s ESL date Note If you have a date in the ESL Date field on the Eligibility tab please address it appropriately with applicable accommodations for state mandated tests Page 170 mM m Tene mance Deere Ce EasylEP End User Manual EasylIEP EDUCATION kameros vesen Page Views Workspace View Workspace is the default view in EasyIEP The Workspace is used for entering information into a student s record Editing and viewing information in the Workspace is available based on user type permission An example of the Workspace view a Personal Information for Tony Test View Workspace m New Mail Current IEP View The Current IEP view is available once an IEP is finalized It is a record of the information from the student s currently IEP The Current IEP view cannot be edited Select Current IEP to view the current IEP document when editing the workspace or troubleshooting a student s option of service An example of the Current IEP view Special Ed Services for Tony Test View Curent EP ov New Mail from IEP Meeting 08 01 2011 Begin 08 01 2011 End 04 30 2012 Page 171 M cs pea g bom 4 Easyl
61. ave not included a description of the assistive technology needed Please return to the Narratives tab Consideration of Special Factors for IEP Development and describe the assistive technology needed for this student You have indicated that the student requires assistive technology in the Consideration of Special Factors section item 5 on the Narratives tab You have not selected an assistive technology supplemental aid Please return to the Supplemental Aids tab and select at least one assistive technology supplemental aid or edit the response to Question 5 on the Narratives tab Assistive technology supplemental aids are preceded by the three characters AT You have not selected a Yes or No response from the drop down menu for the Special Considerations Narratives question Does the student s behavior impede his her learning or that of others Please return to the Narratives tab and select a Yes or No response to this question Page 61 M GEA eran iy A EasylEP End User M EasylIEP EDUCATION kameros vesen Error 5 15 Error 5 16 You have indicated that the student s behavior impedes his her or other s learning but did not select how the IEP team has addressed the behavior Please return to the Narratives tab Consideration of Special Factors for IEP Development and select how the IEP team has addressed the behavior You have indicated the student s behavior impedes his her or other s learning and selected other as the ma
62. ays ago and gives the option to replace with the new finalized IEP document Replace the old incorrect IEP document by checking the checkbox in the red message before creating the final document a Create Final document for Sheryn Test m New Mail The following information is required before you can create this Final Document IEP E rm IEP was created for Sheryn Test on 07 28 2011 which was only 4 days ago If thst IEP should be deleted and replaced with the one you sre sbout to ceste click in this checkoox IEP Meeting Date 03 15 2011 26 Date this IEP Begins 03 15 2011 af Date this IEP Ends 03 01 2012 EJ Page 163 TENNESSEE DEPARTMENT OF DUCATION Summer 2013 version 5 EasylEP Contact Log The Contact Log document is available on the Documents Tab 1 Indicate the date range of contacts needed for this Contact Log Select Create Draft Document or Create Final Document Create Draft document for Sheryn Test m New Mail The following information is required before you can create this Draft Document Contact Log Contact Log This document will list all contacts made by users for the student based on the date range you provide below Indicate the date range of contacts needed for this Contact Log From 07 01 2011 0 B To 06 30 2011_ 2 Once the document is created view the Contact Log The document lists all associated contacts including those made for parents a
63. b and indicate the grade appropriate assessment s for the student Error 9 4 You have indicated that the student is taking the PLAN on the Participations Tab but they are not designated in the appropriate grade level for this assessment Please return to the Participations tab and indicate the grade appropriate assessment s for the student Error 11 1 You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not answer the question Does the student demonstrate cognitive ability and adaptive skills which prevent full involvement and completion of the state approved content standards even with program modifications Please return to the Document tab and create a draft IEP On the Create Draft Document page answer this question yes or no Error 11 1 1 You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments on the Participations tab One or more of the fields in item 1 of the TCAP Alternate Assessments section of the Create Document page must be completed or a details explanation must be provided Please return to the TCAP Alt 1 Portfolio section and provide required information Error 11 2 You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not answer the question Does the student require intense frequent individualized instruction in
64. b or the Related Services tab and add at least on service You have not completed the number of sessions field for the Service Class service service Please return to the Services tab and add the number of sessions for this service You have not completed the session length for the Service Class service service Please return to the Services tab and add the session length for this service You have not entered a begin date for the Service Class service service Please return to the Services tab and enter a begin date for the service You have not entered an end date for the Service Please return to the Services tab and enter an Service Class service end date for the service You have not selected a location for the Service Class service Service Please return to the Services tab and select the Details button for the Service Class Service and enter the location You have entered the begin date of Begin Date for the service Service This is before the begin date of the IEP which is EPBeginDate please return to the Services tab and enter a begin date that falls within the date range of the IEP You have entered the begin date of End Date for the service Service This is after the end date of the IEP which is EP End Date Please return to the Services tab and enter an end date that falls within the date range of the IEP You have not selected a provider for the ServiceClass service Service Please return to the Details button of the ServiceClass se
65. base button Update Information Please enter your current password g E required to make any changes on this pags To change your current password enter the new password in both of the following areas Ses How to choose a good password O Email Calendar Events to Outlook 4 Minutes Before Calendar Events Page 16 M Prag iye j EasylEP End User M EasyiEP ey EDUCATION aae ene After updating the database a confirmation box opens A user successfully changes their password by selecting OK in the confirmation box The password disappears for security purposes To test the new password log out of EasylIEP and log in again using the new password District system administrators can change a user s password if necessary The My Info tab contains a users contact information Confirm the email address and the phone number is correct Changing Personal Information 1 From the Main Menu Select the My Info tab by PCG Education Welcome Sheryn My Calendar Message Board Logout GE 2 Enter current password Personal information is added and or edited on this page Users must enter their Title Work Phone and E mail Address 3 Users may setup a Forgot Password Question to assist with resetting their own password 4 Select Update the database Update Information Please enter your current passw
66. bjectives tab and select the details button for the annual goal Goal and select a beginning date for the objective that is before the ending date of the IEP You have not listed any goals for this student Please return to the Goals and Objectives tab and create at least one annual goal You have not selected the area of need for the annual goal Goal Please return to the Goals and Objectives tab and choose an area of need for the annual goal You have not listed a target percentage for the objective Objective Please return to the Goals and Objectives tab and select the details button for the annual goal Goal Add the target percentage to the objective Objective You have not listed an evaluation procedure for the objective Objective Please return to the Goals and Objectives page and select the details button for the annual goal Goal Select one or more of the evaluation procedures check boxes for the objective Objective You have indicated that the student has taken an assessment with the assessment area of Pre vocational or Vocational but have not included a Goal with the area of Pre vocational or Vocational Please return to the Goals page and adjust the goal area for the appropriate goal to either Pre vocational or Vocational You have entered the begin date of Begin Date for the objective Objective This is before the begin date of the IEP which is EP Begin Date Please return to the
67. ccsssccccssscecssececcsececenececeeceseeseceseececeuecessuncesseeceseaecessuecesseness 172 M eee EasylEP End User M EasylEP EDUCATION Unmet venons Deno aia WER secede gcse ciecere sie nse sessed E E E 173 DIE CANE cape arse cte ce tse ce een etn cc sates A EE EE 174 Options Troubleshooting socsnesciusessaicdevancutnasdeadvdcateseentassstebsatnavieasdeaiehoctuceeneessndeeerheseinnsdesdaboceuattbeaseageas 175 Conecctne an OpUONS PrODIE i oerrinne T A T E te ner ene 177 PN OCS EE A EE A ovis E A A E E E E A E E N E 178 BUC IY E arr E E A R A E EA E 179 IZ a E E E 180 Progra REDONE W erea E EE EE 180 Me EEEE TE E E O E T E TA E E T eve 183 ASCO n e ATA DR AN A EEN AE AA EN E A van A E 185 Logging out and Exiting EasylEP ccccccssccccssececesscceeeseecceeceeseeceeeeseceeeneceseaecessecessenecesenecesseecetsgaess 186 ToLo oulad ab 1 ors EP M ari n E E OES 186 REMAS carni EE EA EEA A O OEE AE T A OEA 187 App dix REVISIONS to WIANUGL sinisssance cazsovinasdedavacasdnavasaeenosdactworinguaubseansadeatasaiabasaaatenstesedwieaaiatenmnantwes 188 U2 Wa I CS race pareve E E E seas sohecaeceoennonseusstuasaeasausssearareseoraneeseurseuasneesesne 188 oo 8 1g 0 gt a4 OLL Updates iarann een eee ee ee ee 189 Octoper 2011 Update Sorrenta e E A EE A EE ANE EE 189 UMNE LOL ACCS ene rr E EEEE AE AE EEA 189 Winter 2 Upd IOS en cerns E EE T AE SAE E EE ctoemeascecas 190 SUMM O ACS a EE O E EE E A 190 Page 5 ms 8 om A EasylEP
68. cial Education Teacher Assessment Specialist Consultant C coordinator Parent Other Based on the review of existing evaluation data including information provided by the parent s current classroom based assessments and observations information reported in Sections I II II and IV the IEP team determined the following C YesM No 1 Additional data is needed to determine if this student continues to have an educational disability O Yes No Additional data is needed to determine the student s continued need for special education and or related services Yes No 3 Additional data is needed to determine present levels of academic achievement and related educational needs of this student WV Yes No 4 Additional data is necessary to determine whether any additions or modifications to the special education services and or related services are needed to enable the child to meet the measurable annual goals set out in the IEP of the child and to participate as appropnate in the general education cwmculum tv If YES to any of the above statement what was decided zi The student contmues to be eligible for Special Education services with currently identified disabilities but ad ditional assessment is needed for program planning purposes Complete Eligibility Report Primary Disability Intellectually Gifted Secondary Disability Hearing Impairments The student contmues to be eligible for Special Education services in
69. ckbox Eligibility Rev Initial Consent for Eligibility Evaluation Received Date Participations New Red text box with guidelines for TCAP EOC and District Assessment testing accommodations in a student s general and special education classroom instruction Each Participation area will default to Not Applicable Participations New Added screen shot for District Assessments on Participations tab Accommodations New Note about Accommodations in EasylIEP now match the Tab Accommodations charts on the Special Ed website Added link for the state s Allowable Accommodations Chart Goals amp Objectives Added link for TN Core Curriculum Standards web site Early Childhood Users will now be able to document a student s progress for ECO Exit Transition Reasons 1 2 and 3 in appropriate text boxes Rev IEP document creation page changes for TCAP Alt 1 Assessment Rev IEP At A Glance document has IEP dates and case manager s name Documents Rev Eligibility documents now has line for special education teacher signature Documents Rev Evaluation Eligibility Placement Timeline Extension Request form Documents Rev Section Il Item 4 the label has been changed to Services provided through IEP Documents Rev Reevaluation Summary Report Sections l Il IV V date fields have been revised to select a month and year User has the option to remove the Draft Watermark Do
70. cuments Rev Reevaluation Summary Report Sections l Il IV V Gifted Documents Removed Revaluation Summary Report Section III Preschool has been removed Documents Rev Revaluation Related Service Observation form Documents Rev Revaluation Special Education Teachers Observation form Documents Rev Summary of performance document page note reminding users the create a draft document to save data on the form Page 188 feat TRESS omn o EasylEP End User Manual EasylEP EDUCATION pora a Documents Rev Summary of Performance document The Post Secondary Goals will pull for the Transition tab September 2011 Updates Section ange SO Student Compliance TEIS Ages 3 0 Compliance Symbols Symbols Invitation to Meeting Letter Prior Written Notice Letter October 2011 Updates Changes to Assessments Summer 2012 Updates Accommodations tab Add Accommodations button to add Gnana Rcommedatons for each Pareto rea Accommodations tab Add EOC Gateway Test Summary by marking e ee Paricpation eve as Asesment Compete Present Levels tab Subject areas automatically populate Contact Tab Progress Report included as a Contact Eligibility Tab Eligibility date Primary Disability Secondary Disability will populate from the Eligibility Document Goals and Objectives Rubric added as Evaluation Procedure Goals and Objectives Edit All Details button IEP AT A Glance document Includes stu
71. d District Mandated Tests as cicc sociecadsarecavesandedsdadsnasied dpasavadaiebdacsegadedsdedvanseuduciaeabaiebdeqnapebudeesdeas 123 IEP AGENOR te acee eevee E E A E E saeco scenes E neces 124 eg ge ge CREC IEP Addend en EE E E E ee eee ee 124 cree RRNA PS aena EE A E A EA ANE E EAEE A 125 IEP Final DOCUMENTS vances Sis ccs enctbanctnosnnstenctbaacesdin ocenadisosacteoannseanak onscee a EATA PEENE 125 Print View Documents Page anarien an E NAE 127 EPN CIO OO GAO riera E A NEEE N O O OEE AE T A A O 128 EC TAO O e E E E E E 128 ECO ATOT ES E E E E E E E E TTE 130 DOCUMENT T E E E E E E A E ee eee 133 Upload External Documents Paperclip sssessssseessseresssrersssreressrrressreressreressreressreressreressreressreresses 134 EPRA AGCO secre E A EE E AEE E A OANA A 136 Services Plan and Services Plan Addendum ccccsssecccsececesececcsceccenececeueceseusceeeeeeesenecessuecetseaess 137 WUT REDON S arera caer ver E E neaacia ci eeirat nica E E O OEO A E E A 138 Eligibility Report Non Eligible DOCUMENL ccsscccssecccesececeececceseccceuecesausceeeeeeeseaecesseecesseeeetes 139 Evaluation Eligibility Placement Timeline Extension REQUEST ccccssscccssseceeeseeeeeeceseeecesseeeeees 140 PE OCT CSS ROPOT si crcc esac scant essen E denen enuaeteg EE EE AE EEE E EEEE 141 Re Evaluation Summary Report Sections Il IV Vu ccc ceeccseecccesecceseceeeceeeceeenseeeneeseueseeeeceneeens 145 Re Evaluation Summary Report f
72. dent s date of birth and special ed services details Student Invitation to a Meeting Page 189 feat TRESS omn o EasylEP End User Manual EasylEP EDUCATION pora a Student Prior Written Notice Release of information form Contact relabeled as Facility Professional Progress Report Select Progress Report Period before creating the Progress report Special Services and Related Services tab Student Transfers District Student Transfer Contact List Student Transfers Out of State Transfer Suggested Guidelines Winter 2013 Updates Progress Report Option to enter an objective status and percent of growth Progress Report Option to create cumulative report Entering Parentally Placed Private School Date Eligibility tab Entering English as Second Language ESL Date Eligibility tab Summer 2013 Updates ew Services and Supplemental Aids Page Page 190
73. dent Last Name Select a Grade Level and or School to narrow the search Criteria for Selecting Students to View Grade Level All Grades iM School All Schools w Student Last Name O Exact maton Student First Name O Exact maton Student Middie Name O Exact Maton Student 1D O Exact maton State ID Number O Exact maten O Generai Ed O Feferral Cj Soecial Ed O els fetoras initia consent tor Bligivility Evaiustion Recevea OF IEP Status O IFSP etigibitity O etiginitity Determination CJ ciscontinuss Cl ise Additional Program s CO English Second Languages ESL O Parentaity Placed Private School Students Last Name s O Open Fesults in a New Vindow Page 24 M p a g A EasylEP End User M EasylIEP EDUCATION iinmersosvesoss 3 The student record s meeting the selected criteria appear 4 Selecting the View My Caseload button displays an individualized user s caseload 5 Select the name of the student to open the student s record Note Sort student records by selecting the blue column headers Select a Student 01 23 2010 ISt AbD Mane Test 5 14 Yaara 11 10 1005 07 05 2012 08 02 2011 Aunt Bee Test TESTIS24 O Years 01 10 2004 05 01 2013 P3 Benjanwm Test TEIDS 123456 S Years 05 12 2007 0201 2015 Betn Sam Test T457 10 Years 04 05 1007 Page 25 M PA os so EasylEP End User M EasylEP
74. document Date Sent 08 11 2011 m Create draft document for Invitation for a Meeting Person s invited Mr and Mrs Test Tony Tesy Meeting Date 09 30 2011 af Meeting Location Sample School Meeting Time 1 0 00 am Meeting Reason please check all that apply CJ To review educational status and determine what data if any are needed to complete evslustion re evslustion CJ To review the results of the initial evalustion reevsaluation and determine eligibility for specia education and related services CI To review and or develop an Individuslized Education Program IEP C To consider educations placement includes s change in educations placement grsdustion and terminstion of eligibility Prior Written Notice Prior written notice means written statements from the school district informing the parent s of recommendation s relating to the initiation or change in the identification evaluation educational placement of the student or the provision of FAPE Page 160 TENNESSEE DEPARTMENT OF d EasylEP EDUCATION Simmerzo vecors Prior Written Notice To which parent guardian is this letter addressed Mr and Mrs Test W NOTE You will be able to address this letter to multiple parent syguardian s when you ceste a Fins document Date Sent 08 11 2011 Will the student attend the IEP Meeting Yss Purpose for Notice Has been referred for initial evaluation Has been referred fo
75. e errors to view the document and print from the adobe toolbar Page 118 M cs mpm g te j EasylEP End User Manual p Easy 3 EDUCATION Summer 2013 Version 5 Initial Eligibility Determination Timelines Reason for Delay Document the primary reason for the 40 day timeline delay on the IEP Creation Page if applicable This applies to students with federally recognized disabilities that exceeded the 40 day timeline between the Initial Consent for Eligibility Evaluation Received date and Initial Eligibility date EasylEP tracks the 40 school day timeline for completion of Initial Eligibility determinations and requires the entry of a primary reason for delay after 40 school days Users must select the primary reason for delay which best fits the unique needs of the student Teachers writing IEPs must contact the School Psychologist to obtain the primary reason for delay Approval of the Evaluation Eligibility and Placement Timeline Extension Request does not overrule an unexcused reason for delay Not all reasons are excusable although it is equally important to document unexcused reasons for identifying trends Numbers three eight nine ten and eleven are excusable reasons noted by Reason for Delay 1 Limited access to professional staff 2 Student family language delays 3 Student transfers from another district 4 Student transfers within the district 5 Student transferred from out of state and
76. e oste M sgn G emm ED Current Funding Option Primary Option Secondary Option Option Begin Date Percert of Day oS o1 01 10 2013 27 O Fesend current option s to EIS E Resend Option History to Star Student EIS Enrollment Year i To determine the EIS Enrollment Year 2000 2000 2010 School Year 2010 2010 2011 School Year Sent to EIS O TEIS Program 4 n 1 When updating the Grade and or School on the Personal page from the drop down menus users must fill in the following information Update Enrollment Information for Tony Test Please fill out the exit date and reason for the student s previous school and the entry date for the student s new school School Begin Date End Date Reason For Change Last Test School 04 07 2008 04 07 2008 Next Ashley Academy 04 07 2008 Changed Schools Enrolled in Error Update the database 2 Select Update the database once the Grade School information is edited 3 The EIS enrollment year is automatically set by PCG for ALL student records prior to sending the first baseline file to EIS The EIS enrollment year must be entered on any student records added after the initial setup of the EIS enrollment year Page 32 M TA ms om A EasylEP End User M EasylIEP EDUCATION Unmet venons 4 Student records imported from the Tennessee Early Intervention Data System have a new label near the bottom of the page f
77. e the subject of your message in the Subject box Be as specific as possible Enter your e mail address in the Your email address box so the EasylIEP Helpdesk can reply to your request Your e mail address automatically populates if your e mail is entered under the My Info Tab Page 12 mMm m a ts EasylEP End User M EasyiEP DUCATION o ernie 7 Add your message to the text box 8 Select the Send Message button Send us a Message Message Type Subject Your E Mail Addresse shenyn ordway tn gov Page Title if applicables Student if applicable Enter the Messsge Here Page 13 M Prag ie j EasylEP End User M EasylEP EDUCATION pora a 9 A confirmation page appears with the content of your message Select the Back to Message Board link once the message is completed hank You for the Question test messoe sheryn ordway tn gov test message Choosing this link directs users to the following screen which displays New Messages and or Previous Messages The New Mail icon on the Main Menu screen disappears when all messages are read Messages Sheryn Ordway Mis page displays all of the messages you havs sent m the EasylEP System and the responses that you have recensa If you nave messages you have not read amp New Messages section will appear at the top of the pags Below a the messages
78. east one service You have not completed the number of sessions field for the ServiceClass service Service Please return to the Services tab and add the number of sessions for this service You have not completed the session length for the ServiceClass service Service Please return to the Services tab and add the session length for this service You have not entered a begin date for the ServiceClass service Service Please return to the Services tab and enter a begin date for the service You have not entered an end date for the ServiceClass service Service Please return to the Services tab and enter an end date for the service You have not selected a location for the ServiceClass service Service Please return to the Services tab and select the Details button for the service Service and enter the location You have entered the begin date of BeginDate for the service Service This is before the begin date of the IEP which is IEP Begin Date Please return to the Services tab and enter a begin date that falls within the date range of the IEP You have entered the end date of EndDate for the service Service This is after the end date of the IEP which is EP End Date Please return to the Services tab and enter an end date that falls within the date range of the IEP You have not selected a provider for the ServiceClass service Service Please return to the Details button of the ServiceClass service Service and enter the provider for this service
79. ed a non numeric value for the Highest Component Score on the Cognitive Ability Test Taken Please return to the create document page and enter a numeric value You have entered a non numeric value for the Lowest Component Score on the Cognitive Ability Test Taken Please return to the create document page and enter a numeric value You have entered a non numeric value for the Total Battery Score on the Adaptive Behavior Skills Assessment Taken Please return to the create document page and enter a numeric value You have entered a non numeric value for the Highest Component Score on the Adaptive Behavior Skills Assessment Taken Please return to the create document page and enter a numeric value You have entered a non numeric value for the Lowest Component Score on the Adaptive Behavior Skills Assessment Taken Please return to the create document page and enter a numeric value You have not selected Yes to all three of the Out of Level questions You are required to indicate that all other options have been considered to participate in this assessment Please return to the Participations page and choose something other than Alternate Portfolio 1 or return to the document creation page to review your responses to the Out of Level questions or select to participate in the TCAP Alt PA The IEP Team must select participation in either TCAP Alt PA or TCAP Alt Out of Level Return to the Documents tab and select the appropriate assessment t
80. eir IEP goals and objectives The Progress Report may be created for a single progress report peiod and or consecutive reporting periods to show cummulative progress Progress reports must be created timely and fall within the dates of the appropriate progress reporting period e Example District on 6 week report card periods IEP dates 4 2012 4 2013 User will send the first progress report on the new IEP with the progress reporting period 6 which correlates to the final 6 week period of the current school year The next teacher will send the Progress Reporting Period 1 report with the student s first report card of the new school year All progress reports must be completed for the student s current IEP before finalizing a new IEP or IEP Addendum If a new IEP document is finalized before the last progress report is completed the next progress report will pull from the new finalized IEP document e Example Progress Report Period 1 is for dates of 8 1 12 9 1 12 Progress Report Period 2 is for the dates of 9 2 12 10 10 12 Student has an IEP dated 5 1 12 5 1 13 A new IEP document is finalized with a date of 9 5 12 9 5 13 Progress Report 1 must be completed within the date range of progress report period 1 and prior to the new IEP document begin date Progress Report 2 will pull from the new IEP document and must be created within the date range of progress report period 2 Page 141 EasylEP TENNESSEE DEPARTMENT Of EasyIE
81. embers I Welcome Sheryn My Calendar Message Board Logout Abbie Marie Test Ona or more errors exists N this section W At east ons team member has entered information in this section that is error free v This section has yet to bs addressed The Team page is where users select the student s IEP Team members 1 The Case Manager is assigned by using the drop down box 2 Parents are shown as IEP Team members if the box Include on IEP Team is checked on the Parents tab 3 Select the Add More button to build the IEP team Page 47 os sow A EasylIEP End User Manual EDUCAT ION Summer 2013 Version 5 EasylEP 4 To add an IEP Team Member select the dropdown arrow under Add Team Member 5 To allow View Only permissions check the View Only box to the right of their name 6 Select the Save and Continue button when all IEP Team members are added Page 48 TENNESSEE DEPARTMENT Of EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Present Levels Page From the IEP Process tab select Present Levels button to add Assessments Welcome Sheryn My Calendar Message Board IEP Process Ons or more errors exists N this section WY Atleast one team member nas entered information in this section that is error tree J This section nas yet to bs addressed Present Levels m
82. ended school year enter the service a second time for ESY and indicate this by checking the ESY checkbox ESY services do not count towards BEP funding option calculation e Start End Dates Dates must be within begin and end dates for the IEP Services cannot begin or end outside the date range of the IEP e Percent TN does not require this feature EasyiEP automatically calculates the hours based on the hours of service e Service Provider Location is the service location selected for students receiving special education or related services from a service provider in private clinicians offices schools classrooms hospital facilities libraries and other public locations Service Provider Location is not selected if the student also receives special education at home or attending separate early childhood programs or special education programs provided in separate schools classes or residential facilities Children who receive special education both in a service provider location and at home are reported in the Home category e Private Separate School is only selected when a district pays to place a student ina Private Separate School facility and the student s IEP is managed by the district personnel e Select Service Provider Location for preschool students who only receive speech language therapy or home schooled students who receive services LRE Details Scroll down to
83. ent level of performance and accommodations modifications and assistive technology essential in assisting the student receiving a Free and Appropriate Public Education FAPE for each of the three areas Academic Reading basic reading decoding reading comprehension reading fluency Math calculation skills math problem solving e Written Language written composition written expression spelling Cognitive General ability and Problem Solving reasoning and processing e Attention and Executive Functioning energy level sustained attention memory functions processing speeds impulse control activity level e Communication speech language augmentative communication Functional o Social Skills and Behavior interactions with teachers peers level of initiation in asking for assistance responsiveness to services accommodations degree of involvement in extracurricular activities confidence and persistence as a learner emotional or behavioral issues related to learning and attention Independent Living Skills self care leisure skills personal safety budgeting and financial management skills Page 156 M mpm g jpo EasylEP End User M EasylEP y EDUCATION ne e veraens Environmental Access Mobility assistive technology mobility transportation Self Determination Self Advocacy Skills ability to identify and articulate post secondary goals learning style s strengths needs ability to ask for a
84. er M EasylIEP EDUCATION kameros vesen IEP Addendum The IEP Addendum follows the IEP created in your district The IEP Addendum dates must fall within the date range of the IEP created in your district Do not use the same begin date of the IEP created in the previous district To create an IEP Addendum update the dates on the Special Ed Services and Related Services and Goals amp Objectives tabs The start and end dates of services must fall within the date range of the IEP Addendum Follow the same process of creating the IEP document Error Check IEP Addendum Error 11 8 You are attempting to create an IEP Addendum with an end date that does not equal the end date of the current IEP Please return to the Create Draft Document page and change the end date to the end date of the current IEP The current end date can be found at the top of the Create Draft Document page Page 124 pP TENNESSEE DEPARTMENT OF EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 Create Final Page IEP Final Documents From the IEP Process tab select the Create Final button Abbie Marie Test m _New Mail Page 125 M rag ie j EasylEP End User M EasylEP EJ EDUCATION aae ve 1 Review the IEP dates on the IEP creation page 2 Scroll to the bottom and click Display IEP Errors again to review for any errors If no errors are found select the Create Final IEP button
85. ered for this student The student has a new Proposed IEP and the system is waiting for the parent s response to be entered The student s new IEP has been Rejected and a new one must be Proposed The student has a Rejected IEP and it has been over a set period of time after the rejection A transferred student is in the warning period before being out of compliance Once the student goes out of compliance the standard stop sign symbol will appear The IEP Team has 30 calendar days to create a new IEP A student has been re activated After the student is re activated the team has 30 calendar days to create a new IEP Either 1 it has been gt 335 days since this student s Last IEP Date or 2 it has been gt 23 days since this student s Eligibility Date and no IEP has been recorded i e the student s Last IEP Date field is empty To enter the student into special education fill in the eligibility page Make sure the student has a final IEP and option in the system Confirm the parent s response is received and entered into the system Not used in TN Create a new IEP or modify the current IEP for the student and propose this for acceptance Not used in TN Create a new IEP or modify the current IEP for the student Make sure the newly proposed IEP has been confirmed for acceptance Not used in TN In the new district the student is flagged with the new compliance symbol until an IEP is finali
86. ersonai Eligibility IEP Process Early Childhood Documents Peetrainta lsolstione View Restraint incidents If any of the information has changed the student s enrollment record must be updated in the district s student information system If additional changes are needed in EasylEP posta message to the EasylIEP message board and include the student s name date of birth and change s needed The Student s name Student ID Social Security Number PIN Number Date of Birth Gender School and Race are required fields Depending on the individual user type the Personal page may appear different from the illustration below The fields highlighted with red boxes are required Personal Information Abbie Marie Test View Workspace v Soc Sec Number 111 11 1111 Piace of Birth Prim Language Engisn Language of Inetruction English Hispanic Ethnicity No Amencan indian or Alaska Native Black or African American Race Asian Length of School Day 7 00 nours Sto White Native Hawaiian or Pacific Islander Home District this school system Serving District tnis scnool system vl L y mg 4 4 Page 31 E DEPARTMENT a pan F EasylEP End User M Y EDUCATION ne Ea Medicaid Eligibility Dates BeginDate emoe Parental Consent to bill for Medicaid Services Signatur
87. ested Check an Chack None Beth SummerUpdates Test NoStudent Type Test 2 available students Continue Page 181 M rag ie j EasylEP End User M EasylEP EDUCATION p aE 5 Select a Status for each Annual goal enter a Status Narrative select a Status for each Objective enter the Target Percent enter a Status Summary Narrative if applicable and enter the Date Sent to Parent Progress Report for Beth3 SummerUpdates Test 2011 2012 Reporting Period 1 Fall Student 1 of 2 Annual Goal Narratives for Beth3 SummerUpdstes Test NOTE Each Update the Database button when pressed will update all data entered on this page Current Descriptive Information Last Updated By none Status A Last Updated On none Narrative Status Narrative for Progress Report l Objective Status Target Add Custom Objectives for Beth SummerUpdstes Test Add Custom Objective s for Beth3 SummerUpdstes Test Add Custom Objective s for Beth3 SummerUpdates Test 3 Some Progress Being Mad Status Summary Narrative Status Summary Narrative Date Sent to Parent Guardian 08 02 2011 B Update and Move to Next Student 6 Select the Update and Move to Next Student button to save the Progress Report 7 Select the Just Update the database button to save the Progress Report This does not move to the next student Page 182 M s Bom i EasylEP
88. eswatanteascesnacest 100 Peral ETSC 0 Se nn ane nee E E E EE 101 REDE IE an E A cea ct sare A EAE EEE 102 A E E EE A EE E E E E AEN EE E E E A T 103 Re order Special Services and Related Service ccccssccccssecccessccceeseceeeececescceeeueeeeeaecesseecesseeeeees 103 Error CHECKS Special Ed SEVICE S oarso E ERE aE 104 FRAC S EN a E E E E E E 106 Error Checks Related CII Oeste cct see ranner rne EOE 107 MnS ON SEVICE PE ene E E E ee eteent 108 Error Checks Transition S rviCes 0sssessssesssssccccssscncssssscscssevesrencusssacacsseveestencustsncasssscsessencusrens 111 ACU AC Crags deter vare ce nea pea temas pc crits saeeaea pce sece E E 112 M EA rI ies EasylEP End User M EasylEP EDUCATION Unmet venons Creating IEP and IEP Addendum DOCUMENKS cccccssscccessececesececsesceceeneceeeueceseuscesseseeeseaecessuecetaeeeeees 116 Cronte Dron PaL nen ene ee eee ene eee en EA ee eee ee eee eee 117 EP DAR DOCUMEN acca tise ces com ancn Se avceee cee sncten dish asinine sacee Sa A E tes 117 Initial Eligibility Determination Timelines Reason for Delay cccccssecceessccceseeeeeseceeeeeeeseeeeeees 119 TCAP Alternate Portfolio 1 Assessments ssccccesesccenssccessecccenssecenssececueseseusseceusescseueseneussesseners 121 TCAP MAA aren saceassayceadeaneeasenecavancmaqenasaeaun ae sdannesaauneussaseeaqarasaniatesdanncsdaundussecteaseraeaidseneciessesnaundessecteeues 122 State an
89. evaluation observations or input Dissenting statements should be attached Position Signature Date 5 Disagree Parent General Education Teacher Interpreter of Test Results Assessment Specialist Special Education Teacher Optional Eligibility Report Non Eligible Document On the Eligibility Report Not Eligible Document two options are available regarding the student s non eligibility e This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for primary disability secondary disability however the student s parent guardian is declining services This student will not receive special education or related services e This student is Not Eligible for Special Education because s he does not meet the State of Tennessee standards for a disability ELIGIBILITY DETERMINATION This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for 10 This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for Autism Primary Traumatic Brain Injury v Secondary however the student s parent guardian is declining services This student will not receive special education or related services This student Is Not Eligible for Special Education because s he does not meet state standards for a disability Note You have selected to create
90. evelopment Delay Students of this age cannot have this disability selected Please return to the eligibility page of the documents page and adjust the disability selected for this student You have not entered the Written Parental Permission Received Date on the eligibility page for this student Please return to the Eligibility tab and enter the date that written parental permission was received If you do have the ability to enter this date because it is read only then please contact someone at the district level to assist with this error A review of the student files by the school psychologist has not yet been completed Please have the school psychologist document the review findings and enter the date of their review on the eligibility page for the student Not all users have access to this field this must be completed by the school psychologist A review of the student files has been completed by the school psychologist but they have not entered their name in the appropriate field Please have the school psychologist enter their name on the eligibility page for the student Not all users have access to this field this must be completed by the school psychologist A review of the student files by the school psychologist must be completed annually for TCAP Alt participation The last review was done on IEP TCAP ALT REVIEW DATE Please have the school psychologist enter the date of their current review on the eligibility page for the
91. f Review 00302013 Hi Individual Cognitive Ability Test taken Total Battery Score Highest Component Score Lowest Component Score Adaptive Benavior Skills Assessment taken Total Battery Score Highest Component Score Principals select and approve with their signature on the IEP Document the specific TCAP Alt PA choice that applies to a student School Principal Signature am aware this student meets the TCAP Al PA Participation Guidelines and is appropriately identified as a candidate for the TCAP AIt Portfolio 1 OR am aware this student does not meet the TCAP AIt PA Participation Guidelines and if assessed with the TCAP AIt Portfolio 1 the student will be reported as non participant and below proficient for AYP purposes Principals Signature ONLY Designee or Vice Principal s NOT Accepted For more information on the TCAP ALT PA please visit the following website http www tn gov education assessment TCAP AltPortfolio shtml Page 121 TCAP MAAS EasylEP t e oo EasylIEP End User M ED UCATION avin 06 varios Participation in TCAP MAAS Assessment selected on the Accommodations tab requires additional information on the IEP creation page Check Yes or No for student participation in the TCAP MAAS Assessment on the IEP creation page P Alternate MAAS 2 Assessments For more information on TCAP Modified Academic Achievement Standards TCAP MAA
92. fective communication GLE 0101 2 2 de tie HOL iti i ening ci enti 5 Select the Save and Continue button to return to the previous page Page 76 E DEPARTMENT OF M Pe pm EasylEP End User M EasyiEP EDUCATION aae vee 6 Goals are added for the regular school year and the extended school year ESY If a goal is addressed during Extended School Year enter the goal a second time for ESY and indicate this by checking the ESY checkbox Annual Goals Abbie Marie Test View Workspace Area of Need Adaptive Behavior Communication Academics 5 F Writing English Il Apply Standard English including usage mechanics spelling and sentence structure CLE 3002 3 4 2 Transition v Os Life Skills 1 ES oT Communication English ll Demonstrate effective oral and nonverbal communication skills to express ideas and to present information in a 1 Loe E variety of oral contexts CLE 3002 2 1 Page 77 M Prag py j EasylEP End User M EasylEP p EDUCATION p aE Adding Custom Goals 1 From the main Goals and Objectives page select the Add Custom Annual Goals button Writing English Il Apply Standard English including usage mechanics spelling and sentence structure CLE 3002 3 4 Life Skills Communication English Il Demonstrate effective oral and nonverbal communication skills to express ideas and to present infor
93. formation and correct any incorrect information O Enter Parentally Placed Private School Abbie Marie Test entered Parentally Placed Private School on 07 01 2012 4 Enter the ESL date and click Update the Database button Additional Programs English Second Language ESL 07 0 1 20 1E Parentally Placed Private School 07 01 2015 5 Next confirm the date entered for ESL and click Update the Database button Confirm Events Abbie Marie Test Please confirm the following new event s for Abbie Marie Test by checking the appropriate checkboxes Also fill in any missing information and correct any incorrect information Page 37 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error Checks Eligibility Error 1 1 Error 1 2 Error 1 3 Error 1 4 Error 1 5 Error 1 6 Error 1 7 Error 1 8 Error 1 10 Error 1 11 You have not selected a valid Student Type Please return to the Eligibility tab and select an appropriate Student Type You have not selected a valid Status of Service for the student Please return to the Eligibility tab and select an appropriate Status of Service You have indicated that the student s Status of Service is less than Full Service Please return to the Eligibility tab and select the appropriate Reason for Less Than Full Service The student is 10 years old or older and you have indicated the disability for the student is D
94. g IEP Transition Service Needs and IEP meeting There ars currently no transition services for this student C stusent interview C Student porttotio C interest Inventory o Student survey C vVocationsi Assessments O Other describe Delow Select the Save button Select the Add Transition Services button Anticipated Date Range Enter the date range of the service Service Area Select the Service Area from the Dropdown list 10 Activities Strategies Document all the activities and strategies that are used to meet the service goal Unlimited text box 11 Person Agency Responsibilities Enter Person s or Agency s responsible for the activities and their responsibilities 12 Click the Save button at the bottom of the page al Oa SL Add Transition Service Abbie Marie Test Functional Vocational Evaluation Other 13 Select the Save and Continue button to return the IEP Process tab Page 110 M a ms toms EasylEP End User M EasylIEP EDUCATION amero vons Error Checks Transition Services Error 4 7 Error 6 1 Error 6 2 Error 6 3 Error 17 1 Error 17 2 You have not entered an assessment area of PL Transition for any of the student s assessments Please return to the assessment tab and include at least one assessment with the area as PL Transition You have indicated the student was not in attendance at the IEP meeting but did not select h
95. ge 41 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Personal Page From the IEP Process tab select the Personal Information button to verify the student s demographic information and all required fields This page is read only Fa Welcome Sheryn My Calendar Message Board Logout Ons or more errors exists in this section W At least ons team member nas entered information in this section that is error free J This section nas yet to bs addressed Page 42 TENNESSEE DEPARTMENT OF pP EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 Verify the student data on the Personal page If changes need to be made post a message to the message board with the student s full name date of birth and the fields that need changing Click the Save and Continue button to return to the previous page Personal Information Abbie Marie Test view apie erie rest Ld 4441205 Age 14 Years vv o American indian or Alaska Native o Slack or African American O Asian E waite 7 00 mous sto C native Hawaiian or Pacific Islander Page 43 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Parents Page From the IEP Process tab select the Parents button to add parents guardians and other important people outside the sc
96. h usage mechanics spalling and sentence structure Write from ieft to right and top to bottom K 12 potas L JRE 3 Enter the custom objective in the text box Add Custom Objective s Abbie Marie Test Annual Goal Accomplisnss many self help activities without assistance or minimal assistance Enter up to 10 new custom objectives 4 Select the Save and Continue button to return to the previous page Page 82 Easy EP EJ EDUCATION EasylEP End User Manual Summer 2013 Version 5 Enter Objective Details 1 Select the Details button for each goal 2 Enter the Begin Date and if known enter the End Date and Target for each objective 3 To add details for one objective select the Details button next to the objective To add details for all objectives select the Edit All Goals Details button from the Annual Goals page Annual Goals Abbie Marie Test View Workspace j _New Mail agsotivs Benavior w O Accomplshss Many self help activities without Sesistance or minimal assistance Communication v Demonstrates understanding of gestures and words Acc Annual Goats trom List Ada Custom Annus Gosie 4 Select the Details for All Objectives button os 01 2013 RA Page 83 pep a Bom i EasylEP End User M DUCATION ieiie 06s versus EasylEP 5 Select the appropriate Evaluation Proced
97. he Initial Referral or Initial Consent for Eligibility date change due to clerical errors Page 174 Mm a i EasylEP End User M EasylEP ED UCATION o ernie Options Troubleshooting A student s BEP funding option is displayed at the bottom of the Personal page The options funding table contains information regarding the student s primary and secondary options the option begin date and the percent of day 1 Select the Details button in the options table to see the student s option history Current Funding Option Primary Option Secondary Option Option Begin Date Percent of Day o2 10 14 2010 Ta O Resend current option s to EIS EIS Enrollment Year To determine the EIS Enrollment Year 2009 2009 2010 School Year 2010 2010 2011 School Year Sent to EIS O TEIS Program Update the Database Make this student inactive 2 The option details displays a student s option history IEP document s and option begin date s Funding Options History for New Mail Event ID Event Date IEP Document Primary Option Secondary Option Option Begin Date Percent of Day 71 8025 04 04 201 1 IEP 03 08 10 2011 17 718025 04 04 201 1 IEP 02 04 04 20 11 E a ia UA en IFP ina ALANA EF Page 175 TENNESSEE DEPARTMENT OF pP EasylEP End User Manual Easy EDUCATION Summer 2013 Version 5 3 Ifa student is identified with no opt
98. he Eligibility Document the option Remove Draft watermark is available When selected the Draft watermark does not print on the draft document C Remove Draft watermark There are no error checks associated with creating this document REEVALUATION SUMMARY REPORT DEMOGRAPHIC INFORMATION Student Name Last First Middle Initial Birthdate month day year Beth FebruaryUpdates Test O1 01 2001 School System School of Enrollment rat Hamilton County Stage Sample School j PROCEDURAL SAFEGUARDS Prior Written Notice for Reevaluation Date Parent Guardian Signed Consent for Reevaluation lf Comprehensive Evaluation 1s mdicated by IEP team SECTION I BACK CKROUND INFORMATION Medical and Sensory Information l E Yes No In the last three years has there been a change im the student s medical health status If yes explam syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm est The call mmber and lnk for the webex has been sent m an email to all distincts syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm cst The call mm ber and lmk for the webex has been sent m an email to all districts syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm est The call owmber amd link for the webex has been sent m an email to all distncts Student s current medications syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm cst The call number and link for the webex has been sent m an email to all distnc
99. he Special Ed Services tab and address this statement You have not addressed the LRE and General Education statement Explain the extent if any in which the student will not participate with non disabled peers in extracurricular and nonacademic activities Please return to the Special Ed Services tab and address this statement You have not addressed the LRE and General Education statement and or his her LEA Home School Please return to the Special Ed Services tab and address this statement You have not entered the Date ESY program is was determined Please return to the Special Ed Services Page and enter the Date ESY program is was determined You have not entered a selection to indicate the IEP Team s determination of student eligibility for Extended School Year Please return to the Special Ed Services page and select the appropriate choice for the IEP Team s determination of student eligibility for Extended School Year You have indicated that the IEP Team has determined that ESY is required for this student but have not checked the ESY checkbox for any Special Ed or Related Service Please return to the Special Ed or Related Services Page and check the ESY checkbox for all services to be provided during ESY You have indicated that the IEP Team has determined that ESY is required for this student but have not checked the ESY checkbox for any Annual Goals Please return to the Goals and Objectives Page and check the ESY checkbox fo
100. his her primary disability but additional assessment is needed to determine the presence of a secondary disability Complete Eligibility Report Pnmary Disability Intellectually Gifted S L A Comprehensive Evaluation is needed to determine if the student continues to have a disability and need spe cial education services dn Eligibility Report will not be completed but procedures for conducting a Compre hensive Evaluation will commence Page 147 M p a som o EasylEP End User M EasylEP Ss EDUCATION p e Re Evaluation Summary Report for Intellectually Gifted Sections I Il IV V This document is available in a type able format and information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page It is not a set number of pages as it has been in the past No error checks are associated with creating this document Reevaluation Summary Report Sections Il IV V Gifted Date Ea Current Special Education Services Medical or Other Pertinent information Section Ill and IV Achievement Assessment TCAP Report total scores or percentiles for last three years All other achievement assessment Repor total scores or percentiles on any previous assessments administered Test Year Reading Lang Math Social Studies Science Writing TCAP o iz Do Roo yj Do OoOo n TCAP TCAP WJ
101. hool district who are involved with the student s IEP Welcome Sheryn My Calendar Message Board Logout Ona or more errors exists N this section Y At least ons team member nas entered information in this section that is error tree J This section nas yet to ds addressed Parents and Guardians Overview Parents Guardians View Workspace M4 fearertest wre A A Adding a Parent Guardian Page 44 M ms tf EasylIEP End User M EasylEP ED CATION kameros vesen 1 Select the Add More button Students Personal Eligibility IEP Process Early Childhood Documents Aeestrainte isolations View Restraint incidents Parents Guardians Abbie Marie Test View Workspace There is no parental information for this student Nn the databases 2 The following is the Add a Parent s Guardian page Add Parent s Guardian Abbie Marie Test Full Name Mr and Mrs Parent Both Parents 125 Main St nasnviis a i Instructions For consistency if Doth parents work enter the fathers work phons number first and the mother s second wv 3 The Student Lives Here and Guardian Responsibility must be checked for at least one parent guardian This is required to finalize the IEP Select the Include on IEP Team if the parent guardian is part of the IEP Team Parents Guardians Abbie Marie Test View Workspace v Name Relation Studen
102. hrome as my default browser and Google Toolbar for Internet Explorer optional 32 8 Install Options 5y clicking te Download now DAON you acknowleoge fist you Nave read and agree to tne Adobe Sofware Licensing Agreemen and te Googie License Agreement Please note depending on your settings you may have to temporarily disable your antivirus software Install the program for free by selecting the Download now button on this screen Page 7 ep g som i EasylEP End User M DUCATION ne Ea EasylEP Logging into EasylEP 1 Open a web browser and enter your district s URL in the address bar The district site is replaced by the appropriate district name El https g04 pegeducation com ndistrictsiteiep 2 Enter your username on the log in screen First Name lt space gt Last Name 3 Enter your password case sensitive Select the Login button Note The username is not case sensitive but the password is case sensitive and must have at least eight characters Please Do Not select Yes in the box that asks Do you want Internet Explorer to remember this password If the user has previously setup a Forgot Password Question you may click on the link to Forgot Your Password to obtain temporary access to EasylEP Password Policy As part of on going efforts to uphold security of the data managed PCG Education is moving its suite of hosted application to use harde
103. i you are idhaonasi by lhe School Syste ta use G POS Liters Prude 2 Yruvilustihe POG Iinea Pruiki anky for ahisi Stend Systeen purposes al kiBuns iEn by Siama yee mu esd Bla 2 Youwil not shee your passaa ri with any other pison and wil charge you passexud asray be equcext by POS i Shan Syston 4 Youwil oot acis a alin la aooess the POG Liewniet Product softwar heal is net onded un use acosss apd wil na copy arefe tyes amgrens dissaisernide choexurgik sdribate irxudty inanshale er cress cesivalive wus ofthe POG icensied Procicl softwar ar any part ofthe POG Licee Pradet salwar You acknowledge thes Ihir POG Licensxi Product is the prapenty of POG ant is peotoctest by oyip h Sate seco croc laws ijiHa fl TOUS aa Note Ciclong on Dont Agee wiliog you o Electronic Tennessee EasylIEP Access Agreement Upon first log in to EasylEP users must read acknowledge and agree to three statements regarding their access to the Tennessee EasylEP system The user is required to type their name as it appears in the system and enter the date of agreement prior to clicking the Agree button If a user does not acknowledge and agree to these statements their access to Tennessee EasylEP is denied Teroodees They Sccese Agreeres lt Te teeere T ed vetoes Trg Ter access lt he eaaa E biosie So Terreeees Death wil be cer legreete amie si puderi formim cose epee teal aii seeo Ty Uvr Oare Pssewes
104. ied Assessment ELSA csccccccsssececeesecceceeeceeseeseeeeseeeeeeeees 67 TCAP English Language Development Assessment ELDA ccccccessseceeeseececeeecceeeeseceeseeeeeeeees 67 Adding Accommodati NS erwinas ences cutea EEA EET 69 ACP EXPLORE SDA PLAN caironar E E E E E 70 USEC A POS a E E AE O E EA E E E EA 71 DSC AS e SII S eea E R EEN RE EA TE A E EEEn 71 TCAP Alternate Ass ssmMENtS asacscasacivane vacccaasaaenegersdwasceasavieabe ENERE TEE OAREN aE 72 Error Checks Accommodations Participation sssssesssssseseesesssrrrrrrrrtrrrrrrrreessssssssrrrrrttrrrereeeeeeessees 73 Gere amp Objectives Page enn one ee en ee ere Cee eee ee er er ere 74 PCN Ol So face sacs cen osteo E E sated sien EE ne ateedat E 76 Aadne CUON G19 ene nnn ne een cn ee ee eee eee 78 PUMICE OD OCUVES oeae E hes coat seat senses tad carps tere segue cont E E E 80 PROGINS USTOM I OCCU Css ra E panes vaeeoueieen eee A E ET 82 Banking Goals and ODjeCtIVES ccccccessccccssecccesececeescecceseceeeececeusceseesceeseaecesenscessuneesseaecessaecesseeeeteges 85 Emor Check Goals S 9 01 oh lt 1 een ne eon On eee eee 94 SEFVICES and Supplemental Aids Page savssccdecseccesaeacetsbacesuswasavendedeuwasessnedsudabacvdasanseandielaceawadanouerdetesvenecagaes 96 SUD NET CAF AdS reesi EANO E N ENEE NN 98 SPET PO O eaa aa a a a a 99 Emor CHECKS Supplemental AIS wanxcosticctisececacsreteuarcseseesecenthussbanicanncanteuacapascncuseutecstana
105. ile select the name of the file denoted by a blue hyperlink Files can be saved to an individual computer when opened After viewing the file select the Main Menu tab at the top of your screen Do not close the browser because the user is still logged into EasylEP _ Documents Del Poe New Poe Date Uploaded Uploaded By 00 14 2013 Samantha Law 05 14 2013 Sheryn Ordway 051413 Essyiep Conference Call Agenda Fina Rev pot O 05 14 2013 Sheann Ordway Deleting documents and events final 051313 pdf C Page 15 M Prag iye j EasylEP End User M EasyiEP Ey EDUCATION aae ene My Info Tab The My Info tab is used to add or edit a user s demographic information It is also used to change a user s password and setup a forgot password question In order to change any information on the My Info tab the user must first enter their current password Change Your Password 1 From the Main Menu Select the My Info tab Ed by PCG Education Welcome Sheryn My Calendar Message Board Logout mt 1 2 Enter current password this is the current password used to log into EasylEP Enter a new password in the New Password box and enter it again to verify Passwords are case sensitive Please select the How to choose a good password hyperlink if applicable 3 Select Setup my Forgot Password Question to help reset your password yourself 3 Select the Update the data
106. ing Impairment Deafness Cognitive Intellectual Other Health Impairment Development Social Emotional Behavioral Autism Spectrum Fluency Voice Visual Impairment Selecting the Re Evaluation Review Section III document displays a page with all Section III Evaluation Reviews Select the checkbox associated with each Evaluation Review Select the symbol beside the name of each Evaluation Review and enter text or appropriate values Selecting the symbol expands or collapses the creation page available for each Review Achievement Adaptive Behavior Articulation Cognitive intellectual Development Fluency Voice Hearing Impairment Deafness Language Medical Other Health Impairment Social Emotional Behavioral Autism Spectrum Visual Impairment OOOOOOOQ00000 HH HHH The Preschool Section IIl Document is no longer a part of the Re evaluation Summary report Section III and is not available or needed as a state document Page 150 p me feo EasylIEP End User Manual Easy ED UCATION Summer 2013 Version 5 Select the checkbox next to each Evaluation Review and information entered on the creation page prints on the Re Evaluation Section III document No error checks are associated with creating this document E B Achievement m WIAT Date of Test p 1 0 2010 BR u l ee a E E A Bth Grade Reading Comprehension gt Fseudoword Decoding Reading Composite Math Reasoning Numerical O
107. ion or incorrect option select the Services and Supplemental Aids button on the IEP Process tab Abbie Marie Test m New Mail 5 Confirm service begin and end dates fall within the date range of the current IEP Confirm the provider and location information is correct Services and Supplemental Aids View Coren EF FSP from IEP Amendment Meeting 06 01 2013 Begin 06 01 2013 End 12 31 2013 Page 176 M mr g po j EasylEP End User M EasylEP ED UCATION p e No option Incorrect option calculates if IEP document is not finalized A service s begin date is prior to the IEP begin date or service s end date is after the IEP m end date Services have future dates An incorrect Session Length or Number of Sessions is entered The correct Location of Service or Provider is chosen A Special Ed Service is entered as a Related Service or vice versa 2 E Correcting an Options problem 1 Select the Workspace view and correct any errors on the Special Ed Services and or Related Services page s and Update the database Services and Supplemental Aids Abbie Marie Test view Wworkspacs e New Mail ing denotes Tp B Num Seesione A Start Date lt r Del Pos New Position Special Ed Services Session Length Consultation ESY Pet End Date Provider Location is perlw wi sons a Academics J z o 14 20 Sneryn Test w Special Ed Set
108. ions Narratives question Is the student blind or visually impaired Please return to the Narratives tab and select a Yes or No response to this question You have indicated that the student is blind or visually impaired but have not determined whether the student needs instruction in Braille or not Please return to the Narratives tab Consideration of Special Factors for IEP Development and select whether the student needs instruction in Braille or not You have not selected a Yes or No response from the drop down menu for the Special Considerations Narratives question Does the student have communication needs Please return to the Narratives tab and select a Yes or No response to this question You have indicated that the student has communication needs but you have not described these needs Please return to the Narratives tab Consideration of Special Factors for IEP Development and describe the student s communication needs Page 60 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error 5 7 Error 5 8 Error 5 9 Error 5 10 Error 5 11 Error 5 12 Error 5 13 Error 5 14 You have not selected a Yes or No response from the drop down menu for the Special Considerations Narratives question Is the student deaf or hard of hearing Please return to the narratives tab Consideration of Special Factors for IEP Development and select a Yes or No response to the question You have indicated the studen
109. ipate as appropriate in the general education curriculum If YES to any of the above statements what was decided t C The student continues to be eligible for Special Education services with currently identified disabilities but additional assessmentis needed for program planning purposes Complete Eligibility Report Primary Disability Autism 2 C The student continues to be eligible for Special Education services in his her primary disability but additional assessment is needed to determine the presence of a secondary disability Complete Eligibility Primary Disability Autism x C A Comprehensive Evaluation is needed to determine if the student continues to have a disability and needs special education services An Eligibility Report will not be completed but procedures for conducti Create Draft Document Page 148 M ratio j EasylEP End User M EasylEP ED CATION kameo venons The option to Remove Draft Watermark is available on the document creation page When selected the Draft watermark does not print on the draft document C Remove Draft watermark Page 149 pP R s ago 2 EasylIEP End User Manual Easy Sa EDUCATION Summer 2013 Version 5 Re Evaluation Review Section Ill Documents The following Evaluation Sections are available in a type able format and information entered on the creation page prints on the document Adaptive Behavior Language Achievement Hear
110. lio 1 Assessment Criteria All answers must be Yes If any answers are No then the student does not qualify for Alternate Portfolio 1 Assessments and you must return to the Participations tab and set the selection for the Assessment Participation Area to something other than Alternate Portfolio 1 or return to the Documents tab and create a draft IEP and review your answers on the Create Document page Page 166 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error 11 8 Error 11 9 Error 11 10 Error11 11 Error 11 12 Error 11 13 Error 11 14 Error 11 15 Error 11 16 Error 11 17 You are attempting to create an IEP Addendum with an end date that does not equal the end date of the current IEP Please return to the Create Draft Document page and change the end date to the end date of the current IEP The current end date can be found at the top of the Create Draft Document page You are attempting to create an addendum document but have not selected Addendum as the meeting purpose on the Create Draft Document page please return to that page and select the correct meeting purpose You are attempting to create an IEP but you have selected Addendum as the meeting purpose on the Create Draft Document page please return to that page and select the correct meeting purpose You have indicated that the student has completed the Gateway Test for Mathematics on the participations
111. lity for TCAP Alt PA Participation sss 35 Cenc US HONA OV rena E ATE EI EEE EE T AE EE A NN 36 COPIC EU aN VICE S e E E E EA 36 A dational POE CAIS pai a E R ee ene ee ene eee 36 aas aA e ies EIN HONEY E P E E EE A AEE AE N E ET as 38 IEP PTO Co TAO aer T T T 40 PA ONAP IEE a E E E A E E E E E EAE 42 M EA rI ies EasylEP End User M EasylEP EDUCATION Unmet venons RN UMS E E circ cvied ooo teu vouecoleten attentions E E beste tut toms te E euitee yacuae I O E tosses 44 Parents and Guar dials OVElVICW ssiausiossainetessneossanamenieceasanetersaitetaausndsacoaweatsatacaieteoantuesacenecsaseasnabrcemanaeses 44 EEO CIO KO a CONG Spa etic acc atendictem E TEE AE 46 TCV NCIS EEPE E A E I A AE EA O EEA E A N E E 47 Pre eni LEVE PIE E oE E E EE EEEE EAE A 49 Add an Assess meN erinnere eE EANA NEEE neri 50 Add Custom AssessmMENtS wsissacaedsts detasicn dncnaeadvichdaceeaadedsds aad nie ean edsin 52 RGSK8 882 A E E aa A A EE E AE E A E 53 Delene ASS CS 99 a 1 a a a e E E E ee ee ore ee 53 ANNE SCOPES R DO O aa E E E EA 54 Error Checks Present Levels scsccccssscssssscscsssccccesscncusssscacscencessencusrsncasscscessencusrsncassssvassenensrencas 55 PAU VS Fe Src E Gaeta case ce E oa ct aust E eevee Coney A A A E 57 Emor Checks NA ACV OS eris E EEE EAO 60 AccomModI On PAS E eene EN N E E a N 63 Adding Participation Senini E E ETE O 65 EOC Gateway Test SUMMAT y yrei oc nn O E E E E T 66 TCAP English Linguistically Simplif
112. ll edit the event s Student Name Student ID Event ID s Incorrect and Correct Date Type of Document IEP Progress Report Eligibility Example Message Please change the Eligibility Determination Begin Date for Event ID 83710 The incorrect date is 04 09 08 and the Correct Date is 04 10 08 Also please delete the following Eligibility Determination Event ID 83745 It was made in error Event ID Event Date Event Type Begin Date End Date User Document Date Created 83545 g 01 2008 School Change Test School 01 01 2008 04 03 2008 Beth Carter 2008 04 03 09 55 00 11 days 83206 Eligibility Determination 03 03 2008 03 03 2011 Athane Keovilay 2008 03 26 06 57 00 19 days Details 83220 83222 03 03 2008 BE IEP 03 26 2008 Progress Report 2007 rp 8 03 03 2008 Ya 03 03 2009 a s Peter Smith IEP ID 17662 2008 03 26 11 27 00 19 days Peter Smith Progress Report ID 17665 2008 03 26 11 40 00 19 days Details Details 03 03 2008 Eligibility Determination 03 03 2008 03 03 2011 A Peter Smith 2008 04 09 11 21 00 5 days Details Note Once entered Referral and Initial Consent for Eligibility Evaluation Dates are changed by a system administrator EasylIEP Helpdesk Submit a request to the Message Board asking t
113. mation in a variety of oral contexts CLE 3002 2 1 2 Enter the custom goal in the text box Add Custom Annual Goals Abbie Marie Test Enter up to 10 new custom annual goals Select the Save and Continue button to return to the previous page Select an Area of Need and address ESY for each goal 5 The field to the right of Area of Need is ESY If a goal is addressed during Extended School Year enter the goal a second time for ESY and indicate this by checking the ESY checkbox Annual Goals Abbie Marie Test View Workspace Custom goal Accomplishes many self help activities without assistance or minimal assistance Demonstrates understanding of gestures and words Enter Goal Details 1 Select the Details button beside each goal 2 Enter the Person Position Responsible Page 78 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP 3 Enter Program Modifications Supports in the text field box This is a required field and if there are no Program Modifications Supports type N A or none 4 Select the Save button or Save and Continue button to return to the previous page Goal Details and Objectives Abbie Marie Test View Workspace psor 2013 EE _ Abbie will continue to use the toilet independently Page 79 TENNESSEE DEPARTMENT OF EasylEP End U
114. nal assessment O Informal assessment specify Other specify Teacher interview Page 155 M s tes EasylEP End User Manual EasylIEP EDUCATION Unmet venons Student s Measurable Postsecondary Goal Complete in the spring of the student s exit year if appropriate Indicate the post secondary environment and goals for transition upon completion of high school This document pulls the post secondary goals from the Transition tab Measurable Postsecondary Goals This section states the student s specific measurable postsecondary gosl s Postsecondary Area Measurable Postsecondary Goal Community Involvement Volunteer with Big Brothers and Big Sisters Education Training Graduate from TN Tech with an auto mechanic s license Employment Independent Supported Living if appropriate n 3 Full time employment at Jear s automotive Summary of Performance The Summary of Performance is critical as a student transitions from high school to post secondary education training or employment This information is necessary under Section 504 and the Americans with Disabilities Act ADA establishing eligibility for reasonable accommodations and supports in postsecondary settings It is also useful for the Vocational Rehabilitation Comprehensive Assessment Areas of Student Performance Three areas of student performance are included Academic Cognitive and Functional Complete the student s pres
115. nd Services Plan Addendum A Services Plan is for private parentally placed students served in a school district This includes private schools and home schooled students Service plans do not create BEP funding options Speech Only students have a Services Plan only if home schooled or parentally placed private school student receiving special education services or related services from the school district Preschool children who receive only walk in speech services typically will have an IEP and not a Services Plan All special ed pre k students whether private or public schooled must be fully evaluated for all services and a IEP developed for services needed Assessments do not print on Services Plan only Goals amp Objectives and Special Education Services print on the Services Plan Only the Primary Disability appears on the Services Plan Page 137 INESSEE DEPARTMENT OF EasylEP End User Manual Easy EP PI EDUCATION Summer 2013 Version 5 Eligibility Reports The updated Eligibility documents reflect the state s current Eligibility forms On the Eligibility Report Eligible document creation page the Eligibility Date is referred to as the Eligibility Determination Date A checkbox labeled Update the Secondary Disability Only appears on the document creation page Select this checkbox to add or edit the secondary disability Select this checkbox when the secondary disability is updated as
116. nd non parents and any notes entered 2011 2012 CONTACT LOG From 2010 07 01 To 2011 06 30 Student Name Tony Test Grade 5th Grade Student ID 1234567 School Sample School Contact Method Tall Renae Farmer OTS 20I0 nee Katie Miller 117012010 Notes Behavior Information goes here ee IUU Katie Maller 117022010 SS Notes Behavior Information Monitoring 1072672010 e a Page 164 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error Checks Documents Error 1 5 You have not entered the Initial Consent for Eligibility Evaluation Received Date on the eligibility page for this student Please return to the Eligibility tab and enter the date that initial consent for an eligibility evaluation received If you do not have the ability to enter this date because it is read only then please contact someone at the district level to assist with this error Error 8 3 You indicated that the participation area DistrictAssessmentParticipation has the participation level With Accommodations Modifications but no accommodations modifications were selected Please return to the Accommodations tab and add at least one accommodation modification from the list for this participation area Error 9 3 You have indicated that the student is taking the EXPLORE on the Participations tab but they are not designated in the appropriate grade level for this assessment Please return to the Participations ta
117. ned passwords for system access The hardened password policy is as follows e Requires use of complex passwords e Aminimum of 8 characters e Atleast one upper case character e Atleast one alphanumeric character e Atleast one numeric character e Atleast one non alphanumeric like etc e Must not match the last 3 passwords the user selected e Password expires every 90 days e Forgotten password link for users with CAPTCHA option only available if the user forgets password Page 8 E DEPARTMENT pan gn P EasylEP End User M y EDUCATION ne pineal EasylEP Electronic End User Agreement Upon initial log in to the EasylEP system users must acknowledge that they have read and understand the user policies of the EasylEP system They acknowledge this by clicking the Agree button on the initial log in page If a user does not acknowledge and agree by clicking the Do not Agree button they are automatically logged out of the EasylEP system Public Consulting Group Inc Electronic End User Agreement PCG Licensed Products NOTICE TO END USER BY SELECTING AGREE BELOW YOU AGREE TO ALL OF THE REPRESENTATIONS AND TERMS SET FORTH BELOW Metro Nastmle Pubic Schoo Staging the Schoo System has purchased a tcense to use a wobec CorsuPog Group irc sh TH I J You tie Em lisar alhs PCG licensi Prxiuci repecesent arki ager as folkiws 1 You aean empkwer of tie Schra System am
118. ng with their rights is 5 Select the Team Members that are filling the following roles Select ths team member Who sssumes the role of sach required position The Parent Guardian Responsibility positions will De Selected from a drop down menu of a person or persons that you created in the Parents tab that nave parent guardian responsibilty The special education teacher will also De selected from a drop down menu The names of the remaining members will Ds typed into the text fields Decide their position Positi Parent Guardian Responsibility 500 Test Parent Guardian Responsibility Betn Test LEA Feoresentative Regular Education Teacher Special Education Teacher Eric Crawford i interpretar of Evaluation Results Agency Representative O Piesse indicate if the student is included as a team menber Page 117 M gt ms y EasylEP End User M EasylEP EDUCATION Unmet venons 7 Type in the names and positions of any additional team members Please select any additional team members Position 8 Select the Display IEP Errors buttons to scan the IEP data 9 Review any errors and make necessary corrections on the student s IEP workspace 10 Select the Create Draft IEP button to create the IEP draft Draft documents may be printed for the IEP meeting Note Draft IEP documents print without entering an eligibility date Please select the link above th
119. nner in which the IEP team has addressed the behavior You did not include a description of other Please return to the Narratives Tab Consideration of Special Factors for IEP Development and include a description of the other manner in which the IEP team addressed the student s behavior Page 62 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Accommodations Page Participations and Accommodations pages have been combined into one page and labeled as Accommodations From the IEP Process tab select the Accommodations button SSE Welcome Sheryn My Calendar Message Board Logo Ona or more errors exists N this section Y At least ons team member nas entered information in this section that is error free v This section nas yet to bs addressed Page 63 M Sami TENNESSEE DEMAETAENT Os EasylEP End User Manual EasylEP ED CATION kameo venons At the top of the Accommodations tab a text box displays guidelines for TCAP EOC and District Assessment testing accommodations in a student s general and special education classroom instruction Accommodations Abbie Marie Test View Workspaces Note All accommodations selected Delow to faciiitate tus student aapos s appropriate participation mn TCAP Mgh ecnool End of Course testing and or district BSSesement s Must also Ds provided to the student as accommodations during general
120. nons Accessing Eligibility Information The user type determines whether the page is view only Eligibility Information Abbie Marie Test Ww s s Initial Consent for eligibility evaluation shouid be obtained in the following circumsetances Any evaluation for a chid who nas never recemved special education services and requires evaluation for special education services Any comprehensive evaluation conducted on an out of state transfer A Student Any evaluation conducted for special education services subsequent to a non siigiDility datermination Any evaluation conducted for special education services subsequent to a revocation of parental consent for special education services Peterral Dete 10 17 2012 initial Consent for Eligibility Evaluation Received Date Eligibility Determination Date Current IEP Begin Dete Additional Programe English Second Language ESL Parentally Placed Private School Current Eligibility Dieabilities Primary Specific Leaming Disability Enter Initial Referral Date and Initial Consent for Eligibility Evaluation Received Date The Eligibility Date field is read only reflecting the Eligibility Determination Date based on the Eligibility document Districts will not be able to enter the Eligibility Date on the Eligibility tab requiring ALL Districts to create the Eligibility Eligible or Eligibility Non Eligible document Districts may use their own Eligibility forms if desired but must
121. oads 1 Select the View My Caseload button at the bottom of the Student Search page Criteria for Selecting Students to View T i lt IN General Ed O Feterray O special Ea TEIS Reterrsi 1 initial Consent tor Eligibility Evaluation Received O ier IFSP Eligibitity O Etiginility Determination O Discontinued IFSP O English Second Languages ESL CO Parentaity Placed Private School Students Last Name O Open Fesults in a New Window Page 29 pP ED oe a EasylEP End User Manual Easy DUCATION Summer 2013 Version 5 2 The following Select a Student page lists all the students that a user serves via the Team tab Note If the user is not listed as the Case Manager then the user serves on the IEP Team Select a Student sini of ina bin Artavius Lameal Dotson 41521350 12 Years 03 27 2001 SLD SI ann t Test oO ww 01 25 2010 12 31 2013 Abdia Maris Test 4441208 14 Years 11 10 1008 SLD Snenyn Test Select a Student Caseload of Sheryn Test 10 07 2013 O5 10 201S 01 25 2010 12 51 2015 01 01 2010 01 01 2014 Page 30 M Prag y gt J EasylEP End User M EasyiEP E3 ED UCATION aae ve Personal Tab The Personal tab contains student demographics allowing edit or view permissions This information is imported from the district s student information system Ed by PCG Education Welcome Sheryn My Calendar Message Board Logout Students P
122. oes the student need significant changes in the complexity and scope of the general standards to show progress in the Page 169 M mra a tes EasylEP End User Manual EasylEP ED CATION kameros veons Error 23 5 Error 23 6 Error 24 1 curriculum Please return to the Documents tab and create a draft IEP On the Document Creation Page answer this question yes or no You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for one or more assessments selected on the Participations tab but have not answered the question Does the student need supports to significantly reduce the complexity or breadth of assessment items If you selected Yes the IEP Team should review the detailed eligibility criteria for TCAP MAAS to finalize the decision before documenting on the IEP Please return to the Documents tab and create a draft IEP On the Document Creation Page answer this question yes or no You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for Participation Area but have not addressed the accommodation modifications Please return to the Accommodations tab and add at least one accommodation modification from the list for this participation area If no further accommodations are needed please select the item Participation in TCAP MASS no further accommodation s are needed under the Allowable Accommodations Modifications category You h
123. on contacted is someone other than those on the Team tab enter the name into the External Contact field Page 113 ms bom A EasylEP End User M Y EDUCATION r Ea Abbie Marie Test ma New Mail User name ID Smith Emaii mm r 5 Enter the Contact Method Contact Date and Contact Result 6 Enter any necessary information in the Notes section 7 Select the Save and Continue button to return to the previous page Page 114 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP 8 Select the Contacts page to find the Parent and Non Parent contacts entered O Username Bain Test Pron one yet oetaits O Username Dr Smitn Erai potaite 9 Select the Save and Continue button to return to the previous page Page 115 os sow A EasylIEP End User Manual EDUCAT ION Summer 2013 Version 5 EasylEP Creating IEP and IEP Addendum Documents The student s current school system is responsible for creating a new IEP for the student for ever how long the student needs services in that school system The IEP is most often thought of as a yearly annual IEP since it can run for 365 days or less than 365 days All special education pre k students whether private or public schooled must be fully evaluated for all services and a IEP developed for
124. on the 40 day timeline does not apply and user s will not be penalized Page 120 M Prag ie j EasylEP End User M EasylEP E3 EDUCATION pora a TCAP Alternate Portfolio 1 Assessments Participation in TCAP Alt Portfolio 1 assessment requires additional information on the IEP creation page If the student s Accommodations are selected for the Portfolio 1 TCAP Achievement Tests answer additional questions on the IEP Creation Page prior to finalization Questions to the TCAP Alt PA appear on the IEP creation page and all answers are required Select the month and year for the Individual Cognitive Ability Test and the Adaptive Behavior Skill Assessment Complete the information in each field and select the Create Draft Document button TCAP Alternate Portfolio 1 Assessments You havs selected ths following TCAP Altemate Portfolio 1 Assessments TCAP End of Course Algebra TCAP End of Course Biology Please follow the Participation Guidelines Delow to assure that ADDis mests the Altemate Portfolio 1 Assessment critena 1 Doss the student Gemonstrate cognitive ability and adaptive skills which prevent full Involvement and completion of the state approved content standards even with program modifications select w Feview of student files indicates s he has a Significant deficit m cognitive and adaptive level of functioning Yes Psychologist who completed the File Review Ms Psycnologist Date o
125. or TEIS Program This is part of a future enhancement creating a new compliance symbol for 3 year old Early Childhood records C Resend current option s to EIS EIS Enrollment Year 2011 v To determine the EIS Enrollment Yesr 2009 2009 2010 School Yesr 2010 2010 2011 School Year TEIS Program Update the Database Make this student inactive Error Checks Personal Error 16 1 Error 16 2 Error 16 3 Error 16 4 Error 16 5 Error 22 1 This student does not currently have a grade entered on the personal page Please return to the personal page and assign a grade to this student This student does not currently have a race entered on the personal page Please return to the personal page and assign a race to this student This student does not currently have a school entered on the personal page Please return to the personal page and assign a school to this student This student does not currently have a gender entered on the personal page Please return to the personal page and assign a school to this student This student does not currently have a Social Security Number or PIN entered on the personal page Please return to the personal page and assign a Social Security Number or PIN to this student The school associated with this student does not have the length of school day determined Please contact your district administrators to set the length of school day on the School Information page Page
126. or Intellectually Gifted Sections I I IV V cccceecceeeeseeeeseeeeeens 148 Re Evaluation Review Section II Documents ccccccssecccesececeesceceesececeececsasceceeeeeeeaecessuecesseneetes 150 Reevaluation Related Service ODSErvation ccccsssccccssecccsecccesecceeseceeeecessesceeeeneeeseaecessuecesseeeeees 152 Reevaluation Special Education Teacher Observation ccccceecccsscccsseceeseceeseceeenceeeneceeeseeeeceeeeens 153 FEN is Or AMO ION peers cree EE E EE E E 153 Student Invitation tO a MECTING ccccssecccssecccescecceseccceececeeecessesceeseeceseaecessucesseeeesegecessuncetsuaess 154 SLUG ENC Pror Witten NOU Cernir e E AET AE O 154 SUr aN O PEONO E op EEE E EEE E EAE E 155 EO ELON gee coin sae E E E E E E yen tant seeuncatveninaces 159 Initial Consent for Eligibility Evaluation cccccccccsssccccsseccceseccceesceceeseceeaneceseusceseeeeeseaecesseecesseeeeees 159 WIG AION 10 1 COTA orrn E E E 160 POF TIUN OLC O aec E E a a E 160 C ornrectne Errors iN EasylEP esre AOS 162 Replacing Finalized IEP Documents s oosensssesseeesseesssrrssrereserrssresssrreserrsseressrerssrrossreeseeesseeessereseeeeseeeee 163 CONTAC LOE e E E A E A 164 Enor checks DOCUMEN aorar EERE AS 165 P ENVION S aar E E cena EE S A E A E EA E AE E E N 171 WOK DACE NIN EA E E E E EA E E A 171 Unen IEP VOW aien EE E E E E E EE EEE E E ET 171 TVS VS NON eN E E R A EE 172 Significance OF CHANGING VICWS cssc
127. ord required to make any changes on this pags To change your current password enter the new password in Doth of the following areas Sss How to choose a good password New Password First Eren J rennon sheryn ordway amp tn gov O Emaii Candar Events to Outiook Minutes Before Calendar Events Page 17 M eT Ey Ne EasylEP End User Manual EasylIEP EDUCATION kameros vesen Student Compliance Symbols Every student in EasylIEP has a compliance symbol associated with their name The compliance symbol is found in two places in EasylEP the Students tab and the Eligibility tab for that student Both are found next to the student s name When viewing a caseload the compliance symbols are a quick way to view which students are in or out of compliance as well as students who have approaching deadlines On the Select a Student page the compliance symbol is to the left of the student s name Select a Student Caseload of Sheryn Test 4152130 Years 03 27 2001 SLD SI Shenn 4441205 14 Years 11 10 1005 SLD Page 18 EasylEP End User Manual Summer 2013 Version 5 EasylEP EDUCATION Common Compliance Symbols No Eligibility or IEP information has been entered for this student this usually denotes a regular education student All appropriate Eligibility and IEP information has been ent
128. ow the student s preferences and interests were considered in determining needed transition services Please return to the Transition Services tab and under the question concerning the student s attendance at the IEP meeting select all boxes that apply to the method s used in considering the student s preferences and interests in determining transition service needs You have chosen Other as the method to consider the student s preferences and interests in determining transition services when the student did not attend the IEP meeting but did not provide an explanation for the Other method Return to the Transition Services tab and add an explanation for the Other method that was selected to indicate how the student s preferences and interests were considered The text box labeled Documentation of other agency participation in planning has been left blank Please return to the Transition Services tab to add this information If other agency participation is not currently part of Transition Services for this student then indicate Not applicable The students will be 14 years old before the end of the IEP that you are creating Please return to the transition services page and complete a transition plan for this student The student will be 16 years old before the end of the IEP that you are creating Please return to the transition services page and add transition services for this student Page 111 Sn oo OS EasylEP End U
129. page must include the student s Present Levels of Performance The test date will automatically default to the Date Administered Enter any other known test scores and test dates Exceptional Yes No is a required score on every assessment and is checked by default Users are not required to select this score type and will not receive errors that are associated with omitting this score type 9 Select the Save and Continue button to return to the previous page Page 51 EasylEP EDUCATION Add Custom Assessments EasylEP End User Manual Summer 2013 Version 5 1 To add a custom Assessment return to the Present Levels page and select Add Assessments button 2 Enter the name of the Custom Assessment select the Assessment Area from the drop down list enter the subject area s tested and select the type of Scores Reported for the Custom Assessment One to five subject areas may be entered for a Custom Assessment Exceptional Yes No are required scores reported on every assessment and are a default score type Additional score types may be selected if appropriate 3 Select the Save and Continue button to save information entered and return to the previous page Add Custom Assessments 4 Select the Edit Assessment Details button H Vocational assessment E 0 0 0O 0 i CL oO 0O 0 0 O EXCEPTIONAL YES NO REQUIRED Full Scais Vernal Perfo
130. perations Math Composite Listening Comprehension Oral Expression Oral Language Composite spelling Grade ritten Expression Writing Composite a E WIAT I Date of Test 02 01 2011 it SubtestComposite a Score Percentile M Grade C Equivalent Reading Comprehension EE Pseudoword Decoding Oral Reading Fluency P A Page 151 M rag ie j EasylEP End User M EasylEP EJ EDUCATION p ernie Reevaluation Related Service Observation This document is available in a type able format on the creation page and information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page The following information is required before you can create this Draft Document Reevaluation Related Service Observation Date of Observation 07 01 2011 Select Related Service Occupational Therapy Select Related Service Provider Completing Observation John Psychologist Test Date of Last Evaluation 03 01 2011 1 Please describe related service s you currently provide for this student OT Services Text re related service observation OT Services Text re related service observation HB 2 Yes No Does this student appear to continue to have the identified disability lf no please explain OT Services Text re related service observation OT Services Text re related se
131. pts to get an out Communication p Instrument Name SDI Il Assessment Method Structured observation interview Summan and Recommendation DQ score is 55 Abergsil attends to Someone speaking to mer for 10 seconds responds to Gifferaent tones of a persons voices identifics famuly Motor Instrument Name SDI Il Assessment Method structured observation interview Summary and 3 Select Save button Page 129 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP ECO Ages 3 5 On the Early childhood tab select the ECO Ages 3 5 page to enter Early Childhood Outcomes ECO data Entrance and Exit on children between the ages of three and five EARLY CHILDHOOD View Workspace ECO Ages 35 TEIS ECO Data TEIS Entrance 1 Positive Social Emotional Skille TEIS Exit Outcome 1 Positive Social Emotional Skille TEIS Entrance 2 Acquiring Knowledge and Skills TEIS Exit Outcome 2 Acquiring Knowledge and Skills TEIS Entrance 3 Taking Action to Mest Needa TEIS Exit Outcome 3 Taking Action to Mest Needs LEA ECO Data Date of ECO Entrance Rating 11 10 2012 Custom Date Field OutcomesDatecfExit dose not exist in thie system Reminder When evaluating progress please note that any incremental gain counts aa On the ECO Ages 3 5 page the left side of the page is entrance data and the right side of the page is exit data
132. r a re evaluation The School District On ____ an JEP Team Meeting was held to discuss a change in education On__ an JEP Team Meeting will be held to discuss a change in education Revocation of Services by Parent Request O identification Eligibility O Evaluation Re Evaluation C Review Revise Individualized Education Program IEP Provision of FAPE H Educational Placement includes change in educational placement graduation and termination of eligibility E Other If other please explain Page 161 M eon eae Ore O EasylEP End User Manual EasylEP EDUCATION Unmet vesen Correcting Errors in EasylEP Finalizing an IEP requires a draft IEP document created free of any errors If the IEP has errors these errors appear after selecting the Create Draft Document button from the Documents tab Before you can create a non Draft IEP the following errors will need to be corrected Correcting errors 1 Select the View Errors in a Separate Window button A list of errors appears in a separate window and the student s workspace is in another window allowing for corrections 2 Correct each error by selecting the checkbox next to the error Checking the box s does not automatically update the errors 3 When finished making corrections select the Return to the Documents Page button 4 Create another draft IEP IEP Please Correct the Following Errors Error 04 6 You have
133. r all goals to be addressed during ESY Page 105 M ms iyo EasylIEP End User M EasylEP E3 ED UCATION p e Related Services Related Services are added on the Services and Supplemental Aids page 1 On the Services and Supplemental Aids page select the Add Related Services button 05101 2014 EA i ope mi n l a 86 Sheryn Test Special Ed Setting al Assigned School w 12101 2014 E 2 Select the appropriate Related Service from the dropdown menu Choose the Number of Sessions per Year Week Month or Day and Session Length in minutes hours periods or blocks 3 Check Consultation or ESY if needed Enter a Start date and End date for the related service 5 Select the Provider and Service Location Provider and Location are required to create a Final IEP 6 If the service is provided at a school different from the attending school select a Serving School 7 Select the Save and Continue button to return to the previous page Page 106 M ms som A EasylEP End User M EasylIEP EDUCATION amero vons Error Checks Related Services Error 12 1 Error 12 2 Error 12 3 Error 12 4 Error 12 5 Error 12 6 Error 12 7 Error 12 8 Error 12 9 Error 12 10 Error 15 3 You have not selected a special education or related service for this student Please return to the Special Ed Services tab or the Related Services tab and add at l
134. reas grade level strengths preferences interests Essa opommoda z Snipe ee a j bb Ja Social Skills and Behavior 10th grade very social and well behaved likes infa g Yy ie TUER grat 7 SOEs forward to f E apt iome on Independent Living iUth grade looks forward to first apt home on ae Environmental Access Mobility in a Self Determination Self Advocacy Skills 10th grade not shy and knows how to ask for a a ji n a aa Career Vocational Transition 10th grade wants to earn auto mechanics license ELSI fed Ma Additional Considerations n a n a 4 Recommendations to assist student in meeting post secondary goals Write a brief narrative describing assistance and supports required for success in a postsecondary environment including higher education training employment independent living and or community participation Recommendations to assist the student in meeting measurable postsecondary goals This section presents recommendations for accommodations adaptive devices assistive services compensatory strategies and or support servic participation in measurable postsecondary goals Postsecondary Area NA Recommendations to Assist the Student in Meeting Measurable Postsecondary Goals Contact Information name and or title phone number address email a m tT m Training u Machine shop auto shop Mr Dale Teacher 5 Higher Education or Career
135. reas are available for subjects areas not listed on the Accommodations page Enter text into the Other Participation Area fields and choose the appropriate Participation level as FTE Not Applicable Name of Custom Participation Subject Area Not Applicable Without Accommodations Modifications With Accommodations Modifications Not Applicable District Assessments Each district has the option to enter three District Assessment test at the bottom of the Accommodations page The District Assessment is selected from the extensive list of assessments by selecting the dropdown arrow If the District Assessment requires accommodations it must be marked on the Accommodations page Not Applicable Not Applicable No Accommodations Accommodations Alternate Portfolio 1 Information on the Accommodations page regarding the Participation Area and Participation Level must be completed before Accommodations are added Page 71 M a eo A EasylEP End User Manual EasylEP ED CATION kameros vesen TCAP Alternate Assessments Users are able to address TCAP Assessments individually Language Arts Math etc with two alternate choices e Alternate Portfolio 1 applies to TCAP Alt PA e Alternate MAAS 2 applies to TCAP MAAS For more information on the TCAP ALT PA please visit the following website http www tn gov education asses
136. red a Special Transportation end date that is outside the range of the IEP Please return to the Supplemental Aids tab and enter a valid transportation end date or remove the current date Page 100 M FD ms es EasylEP End User M EasyiEP E3 EDUCATION aae vee Special Ed Services Special Ed Services Least Restrictive Environment LRE and Extended School Year ESY are added on the Services and Supplemental Aids page On the Services and Supplemental Aids page select the Add Special Ed Services button Services and Supplemental Aids Abbie Marie Test View Workspace v m New Mail Start Date End Date Location hzo Special Ea Setting oS oe Select a Special Ed Service from the dropdown menu or enter a Custom Special Ed Service Choose the Number of Sessions per Year Week Month or Day and Session Length in minutes hours periods or blocks Check the box for Consultation or ESY as need Enter the Start date and End date of the services Select the Provider and the Service Location If the services are provided at a school different from the attending school select a Serving School Only select a Serving School if the services are provided at a different school Select the Save and Continue button to return to the previous page Add Special Ed Services Abbie Marie Test View Workspacs v m New Mail Location none _ Per 6
137. red is lost if the Update the database button is not selected Update the database Page 11 M EA rai ie EasylEP End User M EasylEP E3 ED UCATION p aE Main Menu Tab EdPlan is the logo used within he EasylEP system Eci C by PCG Education Welcome Sheryn My Calendar Message Board Logout Schools School System Jsers Viv intc gg Send us a Message bx My Messages Review the License Agreement Updates from the EasylEP Help Desk NOTE TO ALL DISTRICTS Message Board Contact the EasylEP Helpdesk with any questions concerns suggestions or bug reports Messages are answered as submitted To send a Question Bug Report Comment or Suggestion 1 Select the blue hyperlink Send us a Message Select which type of message you need to send by selecting the appropriate blue hyperlink Message types of Question Comment or Suggestion are for questions comments student transfer requests or suggestions Use the Bug Report type when a feature or function of EasylEP is not working correctly 3 All Message Board requests must include a student s full name and date of birth for further research by the EasylEP Help Desk If the requests are in reference to users or user types please include specific examples 4 To request an IEP transfer post a message and include the following information Student s full name date of birth sending district and receiving district 5 Typ
138. ress Reporting Periods correlate to the General Education report card schedule Progress Report Wizard Select Students This wizard will guide you through generating Progress Reports for your students Please be sure to select the c School Year 2011 2012 e Select the students for whom you wold like to update statu Hor generate Progress Reports 3 e Students that do not have a currently valid final IEP ISP ill not show i this list e Students who transferred into this school system with events but without detailed historical information may show as having a current IEP ISP IFSP bu will also not appear below and will need anew IEP ISP IFSP before a Progress Report can be created Check All Check None Alicia EasyFax Test Bill Bage Test Chelsea Nicole Test Gloomy Saturday Test Golf Game Test IEP Updates Test Pranita Test Page 142 M Dm oe EasylEP End User M EasylEP EDUCATION Unmet vesen Additionally users are able to select prior school year to accommodate ESY progress reporting The system will limit the number of weeks Progress Report Periods in the prior school calendar available for ESY progress reports Progress Report Wizard Select Students his wizard will guide you through generating Progress Reports for your students Flease be sure to select the correct Reporting Period School Year 2011 2012 Reporting Period 010 2011 2011 2012 2 Select the
139. riate accommodations for that area O Assignments Additional Time Note The accommodations for TCAP Gateway EOC ACT Explore and Plan assessments must not be altered If these accommodations are edited an error message appears when creating the draft IEP document Note The extended time accommodation reads as A Extended time only allowed if Flexible Setting and Flexible Scheduling are selected from Allowable Accommodations for this test and if extended time is used in classroom IEP Team determines extended time limits Note The Allowable and Special Accommodations match the Accommodations chart on the state s website If needed please visit the following link for more information http www state tn us education assessment doc Allow Accomm Chart 10 11 pdf http www tn gov education assessment doc Spec Accomm Chart 10 11 pdf Page 69 M i p a g A EasylEP End User M EasylEP ED UCATION p e ACT EXPLORE and PLAN 1 The ACT EXPLORE and PLAN are listed within the same list as the regular subjects and other state assessments 2 Select the Participation Level for each assessment as needed 3 Click Add View Accommodations to add accommodations if needed Not Apolcabis Ww Not Appiicabia d No Accommodations i Accommodations Preparing for Assessment Assessment Completed Add List Accommodations Abbie Marie Test Feaders Script w Regular Typs Examinses using reader s Ex
140. rmance Grade Equiv Age Equiv Stanine Std Score Percentile Fank Number Correct Number Incorrect Score Passed Y or N Complete the necessary details for all Assessments Enter a Narrative for the Assessment The Assessment Narrative text box on the Assessment Details page must include the student s Present Levels of Performance The test score date will automatically default to the Date Administered field Enter any other scores and test dates available 5 Select the Save and Continue button to check for any errors and return to the previous page Page 52 M mrg ie EasylEP End User M EasyiEP EDUCATION aae ve Reorder Assessments Change the order of assessments by entering new positions in the New Pos box Assessments Abbie Marie Test View Workspace Del Poe New Pos Assessment Ares Aseesement EE Adaptive Behavior Evaluation Scale Revieed ABES R E Battelle Developmental Inventory Second Edition BDI 2 Basic Achievement Skills Inventory BAS Vocational assessment Note An asterisk mdicates a measurable i s grapnadis Score Typs 1 Enter a New Position number under the New Pos column 2 Select the Save button 3 Select the Save and Continue button to return to the previous page Deleting Assessments 1 Onthe Present Levels page view the student s assessments Assessments Abbie Marie Test View Workspace E
141. rom parent and teacher Note Most transfer students will be treated as a reevaluation Only when a comprehensive assessment is needed will students be initially evaluated under state of Tennessee criteria 5 When the Reevaluation Summary Review or Comprehensive Assessment is completed create the following documents in EasylEP 1 Create a new Eligibility Determination document with the current eligibility determination date and disability and 2 Create a new IEP with the current date and data collected from the Reevaluation Assessment Page 23 mMm Fs te EasylEP End User M EasyiEP eE UCATION o aE Students Tab Student Search All students receiving special education services MUST be enrolled in the district s student information system e g Star Student PowerSchool Skyward etc When searching for students both regular education and special education students are listed in EasylEP A certain number of students appear on the screen depending on the search criteria Users may narrow their search by entering the first three letters of the child s last name and selecting the Special Ed check box The student search screen looks different depending on each user s permissions Some users are only able to view their individual caseload 1 From the Main Menu select the Students tab Ed by PCG Education Welcome Sheryn My Calendar Message Board Logout 2 Enter search criteria such as Stu
142. rom the Eligibility document When a student s Eligibility status is determined an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document When a re evaluation is performed an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document When a re evaluation is performed an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document ECO Compliance Symbols For the Early Childhood Outcome ECO students new sub compliance symbols are displayed for applicable students on the student results page Students exiting ECO are flagged for IEP Team Members for entering outcome information once students are six years old These are the business rules regarding when the new compliance symbols show for a student with the number 6 is displayed If the student is 5 5 to 6 years old and has outcomes information green check sign is displayed a If the student is 5 5 to 6 years old and has no outcomes listed a yellow yield symbol green check sign O lssembienmie g oao re aar stop sign with the number 6 Page 20 M AT Ne EasylEP End User Manual EasylIEP EDUCATION Unmet venons TEIS Ages 0 3 Compliance Symbols For the Tennessee Early Intervention Systems
143. rs from out of state and there is evidence i e IEP or Eligibility Report that the Student has a disability the current School District must provide the Student with services comparable to those described in the IEP from the previous School District The Student is enrolled in EasylEP and should continue to receive comparable IEP services until an updated eligibility determination 1 Onthe Eligibility tab enter a Referral Date and Initial Consent for Evaluation Received date from out of state If you do not have the Referral date and Initial Consent date then use the last Eligibility date or last IEP date from out of state 2 Onthe Documents tab create an Eligibility report based on the last Eligibility Determination date and disability from out of state If you do not have the last Eligibility Determination document from out of state then use the last IEP date 3 If comparable services can be provided accept the IEP from out of state and enter into EasylEP with a begin date of the Student s enrollment date in your District If comparable services cannot be provided accept the IEP from out of state until a new IEP is developed and implemented If you do not have the IEP from out of state create a new IEP with services to accommodate the Student s needs 4 Complete the state s Reevaluation Summary Review to review existing evaluation data which includes current classroom based observations and input f
144. rvice Service and enter the provider for this service You have entered service Service on the Services tab that is 2 days or less Please return to the Services tab and adjust the Start and or End dates of the service received You have entered the end date of End Date for the service Service which is after the end date of EP End Date Please return to the Special Ed or Related Services tab and enter an end date that falls within the date range of the IEP You have not selected a provider for the Special Ed Service Speech and Language Please return to the details button of the Special Ed service Speech and Language and enter the provider You have not selected a provider for the Related Service Service Please return to the details button of the Related Service service and enter the provider You entered a service on the Special Ed Services tab or Related Services tab withan end date for the service that is before the begin date Please return to Page 104 M mra a tes EasylEP End User Manual EasylEP ED CATION kameros veons Error 13 1 Error 13 2 Error 13 3 Error 15 1 Error 15 2 Error 15 3 Error 15 4 the Special Ed Services tab or Related Services tab and adjust the Start and or End dates of the services received You have not addressed the LRE and General Education statement Explain the extent if any in which the student will not participate with non disabled peers in the regular class Please return to t
145. rvice observation MI 3 Yes No Are related services needed No error checks are associated with creating this document Page 152 M mrm g te s EasylEP End User M EasylEP EDUCATION p ernie Reevaluation Special Education Teacher Observation Information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page Reevaluation Special Education Teacher Observation Date of Observation 07 01 2011 Select Special Education Service Academics Select Special Education Teacher Completing Observation Assessment Trainer Class Subject English 1 Please describe current special education interventions provided for this student 1 Please describe current special education interventions provided for this student 1 Please describe current special education interventions provided for this student z 2 Yes No Does this student appear to continue to have the identified disability 3 Yes No Does this student continue to need special education and or related services 4 Describe this student s general classroom behavior and work habits Strengths Description of the student s general classroom behavior and work habits consist of No error checks are associated with creating this document Release of Information The Release of Information Form Contact is relabeled Facility Profe
146. s tab Documents created for Abbie Marie Test 10706 07 29 2013 Sheryn Test 5 1 13 Re evaluation report Page 135 ms so A EasylEP End User M Y EDUCATION ne Ea EasylEP IEP At A Glance The IEP AT A Glance document pulls from the current IEP document and contains only the Goals and Objectives Areas of Participation and Accommodations This document includes the student s date of birth special ed servcies details IEP begin and end dates and the case manager s name IEP At A Glance Tennessee Reference System Special Education Date 07 22 2013 Student Abbie Marie Test Student ID 4441208 DOB 11 16 1998 School Year 2013 Case Manager Sheryn Test IEP Begin Date 06 01 2013 IEP End Date 12 31 2013 IEP Goals s and Objectives e Accomplishes many self help activities without assistance or minimal assistance e EL 1 2 Demonstrate knowledge of standard English usage mechanics spelling and sentence structure Write from left to right and top to bottom K 12 e Social Living e Transition Goal far Sacial Skills Special Education Services Type of Service Time Per Session Begin End Dates Location of O e Peon Ena pates services Academics 5 times W 60 min 06 03 2013 Special Ed Setting La el a E a Life Skills 3 times W 30 min 06 03 2013 Special Ed Setting 12 31 2013 Related Services Page 136 M AT rr Ne EasylEP End User Manual EasylIEP EDUCATION kameros vesen Services Plan a
147. ser Manual EDUCATION Summer 2013 Version 5 EasylEP Adding Objectives Add objectives on the Goals and Objectives page by selecting the Details button beside each goal on the Annual Goals page Select Add Objectives from List Add Custom Objectives or Add Objectives from Bank button Select the grade specific Objective Benchmark Category and add objective s 1 Select the Details button for each Goal Annual Goals Abbie Marie Test View Workspace 2 Select the Add Objective s from Lists button Goal Details and Objectives Abbie Marie Test View Workspace Page 80 M Prag py j EasylEP End User M EasylEP p EDUCATION p aE 3 Select the grade specific Objective Benchmark Category from the dropdown list Add Objective s Benchmark s Abbie Marie Test Annus Goal Accomplisnes many self help activities without sssistance or minimal assistance Objective Benchmark Category API Mathematics Numbers and Operations C NO 1 2 Ths student will understand numbers ways of representing numbers relationships among numbers and number systems Count to 10 by 1 s K 2 O O NO 1 2 The student will understand numbers ways of representing numbers relationsnips among numbers and number systems Count to 50 by 1 s 55 and 10 3 5 NO 1 2 The student will understand numbers ways of representing numbers relationships among numbers and number systems Co
148. ser Manual EDUCATION Summer 2013 Version 5 EasylEP Contacts Page The Contacts page is used to document any contact information letters phone calls conversations etc between a district and the Parents Guardians or any non Parental contacts Someone within or even outside of the school system such as a doctor regarding a particular student The choice to link a contact to a specific document is an option From the IEP Process tab select the Contacts page IEP Process Abbie Marie Test New Mail Page 112 M ms ts EasylIEP End User M EasylEP ED CATION kameo verons Adding a Contact 1 Select the Add a Contact button to enter a Parent Contact and select the Add a non Parent Contact button to add a Non Parent Contact e g medical doctor Contacts Abbie Marie Test CJ New Mail Trere are mo Parent Contacts for tms stucent yet There are mo Non Parent Contacts for tws student yet 2 Enter the user s name in the Person Making Contact field 3 Select the Person Contacted name from the drop down list logging a parental contact is populated from the Parents tab Add Parent Contact Abbie Marie Test fm New Me rom Soo Test Phone o7ro12015 RSC v 4 When adding a Non Parent contact the Person Contacted drop down list populates from the Team tab and includes all persons on the students IEP team If the pers
149. sessments and short breaks Which of these supports and sccommodation have worked best for you Taking my time and not instantly reacting knee jerk Which of these accommodation or supports has not worked best for you _ n a E What are some of the strengths and needs you would like professions to know sbout you as you enter the college or work environment I m very detail oriented honest loyal and enjoy learning Are there additional supports or accommodstions you think you will need Just patience Page 158 A paame a aa i EasylEP End User M EDUCATION ein 16s vera 5 Letters Initial Consent for Eligibility Evaluation This letter is sent to the parent guardian requesting a evaluation to determine whether a child has a disability where Special Education and Related Services are needed Create Draft document for Tony Test m New Mail The following information is required before you can create this Draft Document Initial Consent for Eligibility Evaluation To which parent guardian is this letter addressed Tom and Mary Test NOTE You will be able to address this letter to multiple parent s guiGrandmother Test inal document Date Sent 08 09 2011 P Select Reason s for Assessment CI child is working above grade level or below grade level in one or more basic skills CJ child s behavior is inconsistent with that expected for children of st
150. sment TCAP AltPortfolio shtml TCAP MAAS is for special education students with a current IEP in grades 3 8 only Selecting TCAP Alternate MAAS 2 Participation requires additional information entered on the IEP Creation Page The information captured on the creation page is included in the IEP document A Principals signature is not required for TCAP Alternate MAAS 2 For more information on the TCAP Alternate MAAS 2 please visit the following website htto www tn gov education assessment alt MAAS shtml Page 72 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error Checks Accommodations Participation Error 8 1 Error 8 2 Error 9 1 Error 9 5 Error 9 6 Error 9 7 Error 9 8 Error 9 9 You indicated that the Participation Area has the participation level With Accommodations Modifications but no accommodations modifications were selected Please return to the Accommodations tab and add at least one accommodation modification from the list for this participation area You have created a custom accommodation for a TCAP or Gateway participation area Participation Area Custom accommodations are not allowed for TCAP or Gateway assessments Please return to the Accommodations page and select the available accommodations for Participation Area Participation in at least one state or district assessment is required Return to the Participations Tab and select the appropriate mandated assessmen
151. ssional For this evaluation we are requesting the information from the indicated facility professional Medical Facility Professional Name Social Emotional Address Visual Auditory Other o Phone Number l Page 153 M PA ms yS EasylEP End User M EasylIEP EDUCATION kameros vesen Student Invitation to a Meeting The Student Invitation to Meeting document is for any student at any age that needs an invitation to the IEP meeting The Student Invitation to Meeting document is available under the Documents section of the Student s Document page This is a required document ensuring LEA s invite the student to the meeting to discuss transition services in their next IEP LEA s are required to create the Student Invitation to Meeting document for those students that are 15 years 1 day old at the beginning date of the IEP meaning they will turn 16 years old during the life of the IEP Error Check 17 03 is triggered if the Student Invitation to Meeting document is not created Student Prior Written Notice Prior Written Notice for Student document for students over the age of 18 is available under the Documents section of the Documents tab Documents for Pranita Test Click here to download the Procedural Safequards from the Tennessee DOE web site Click here to download the Re Evaluation forms and instructions from the Tennessee DOE web site Documents
152. ssistance ability to describe impact disability and it impact Summary of Performance This section includes information on academic achievement and functional levels of performance Next to each specified ares complete the students present level of performance and the sccommodstions assisi supports thet were effective in high school to assist the student in achieving progress Present Level of Performance Academic Content Areas reek te EEPE poms Essential Accommodations Assistive Technology and or Supports grade level strengths preferences interests Reading 10th grade level strong comprehension in extra time allowed for overall comprehension Math 10th grade loves geometry and wants to persue lcalenistor Written Language S9th grade using his imagination prefers typing t word processor or computer for keying words Present Level of Performance Cognitive Areas j i g grade level strengths preferences interests Essential Accommodations Assistive Technology and or Supports General Ability and Problem Solving 10th grade calculation using calculator and extra time allowed for overall comprehension Attention and Executive Functioning Sth grade spot on in areas of interest word processor or computer for keying words Communication 10th grade verbal communication a strength and a a Present Level of Performance Functional A j sential A tions Assistive Technol nd or rts tional A
153. st Adaptive Adaptive Behavior Assessment Systen Second Edition ABAS II Adaptive Behavior Evaluation Scale Revised ABES F AIMSwed Progress Monitoring yi Note Available Subject Areas Autism Spectrum Rating Scales ASRS aed BASC 2 Benavioral amp Emotional Screening BASC 2 BESS Sazi puan ci aI on j 3 Click the Save button at the bottom of the screen 4 Select the symbol next to the Assessment added to enter a date administered acersive Behavior Evaluation Scale Revieed ABES R Battelle Developmental Inventory Second Edition BDI 2 E Basic Achievement Skita Inventory BASI Page 50 M i ppm a pom sf EasylEP End U M EasylEP EDUCATION kameros vesen 5 Select additional Scores Reported if needed Exceptional Yes No is a required score on every assessment and is checked by default Users are not required to select this score type and will not receive errors that are associated with omitting this score type Applied Problems 6 Select the Save button 7 Select the Edit All Assessment Details button Details All Assessments Abbie Marie Test PL Adaotve Benavior Adaptive Behavior Evaluation Scale Revised ABES F Communication Skills EXCEPTIONAL YES NO REQUIRED 8 Complete the necessary details for all Assessments Enter a Narrative for the Assessment The Assessment Narrative text box on the Assessment Details
154. straint Incidents Progress Report Wizard This wizard creates Progress Reports for a case manager s students Only the case manager s students show in the list of available students Other IEP Team members are able to update the status of goals and or objectives for students on Team member s caseload 1 Select the Progress Report Wizard link Available Wizards m New wail IEP At a Glance Wizard Caseload Setup Vizard Caseload Administration Vizard Ad Hoc Report Wizard 2 The School Year field will default to the current school year Select the Reporting Period from the dropdown menu 3 Select the student s needed to update their status and or generate Progress Reports 4 Select the Continue button Page 180 me fom A EasylIEP End User Manual EDUCAT ION Summer 2013 Version 5 Progress Report Wizard Select Students Plesse be sure to select the corect Reporting Period School Year 2011 2012 Reporting Period Reporting Period 1 Fall vi Select the students for whom you would like to updste status and or generste Progress Reports Students that do not have a currently valid final IEP ISP IFSP will not show in this list Students who transferred into this school system with events but without detsiled historical information may show as having a current IEP ISP IFSP but will also not sooesr below snd will need s new IEP ISP IFSP before s Progress Report can be g
155. student Not all users have access to this field this must be completed by the school psychologist The student s disability on the Workspace does not match the disability on the current Eligibility event Please return to the Eligibility tab and update the disability to match the current Eligibility Event The student s Eligibility Date and or Primary Disability have not been entered for this student Please return to the Eligibility tab and enter this information Page 38 M A rs yS EasylEP End User M EasylIEP EDUCATION kameros vesen Error 24 1 You have indicated that the student has Gateway EOC and or TCAP Achievement Additional Accommodations for English Language Learners but you have not addressed the ESL Date field on the Eligibility tab Please return to the Eligibility tab and enter the student s ESL date If you have a date in the ESL Date field on the Eligibility tab please address it appropriately with applicable accommodations for state mandated tests Page 39 M rag ie EasylEP End User M EasyiEP Cy ED UCATION aae vee IEP Process Tab When Users select a student record anew menu bar consisting of Students Personal Eligibility IEP Process Early Childhood and Documents appears If the user has permissions to enter Restraint and Isolation incidents they will also see menu items for Restraints Isolation and View Restraint
156. t m Mew Nail creck an Check None Check an 01 00 2010 O K Artavius Lameal Dotson 03 27 2001 K OO AbDdic Maris Test 11 10 1005 Fachal Wilkinson Test 03 00 2002 O E K 4 Students Page 185 M ms ee j EasylIEP End User M EasylEP ED CATION kameros vesen Log Out and Exiting EasylEP To log out of EasylEP select the Log Out tab on the main menu bar For security reasons please log out of EasylEP if finished or leave for the day If leaving a computer for a short break lock the screen by pressing CTRL ALT and Del keys simultaneously To Log out and Exit EasylEP 1 Select the Log Out tab on the menu bar Log Oui Main Men sugen s V VOC Nizards CNOOIS chool Syster sers Mv Infc 142 Students Personal Eligibility IEP Process Early Childhood Documents Restraints lsolations View Restraint Incidents 2 Close the browser by using these methods e Select File in the upper left hand corner of the screen and then choose Exit e Mac users Select the Elin the upper left hand corner of the screen e PC users Select the X in the upper right hand corner of the screen Always Log Out and Exit the Browser If a user does not Log Out of EasylIEP properly information in EasylEP is easily accessible by anyone All users are responsible for any actions in EasylEP that are performed under that Log In name Page 186 M me
157. t Lives Here Guardian Responsibility Mr and Mrs Parent Botn Parents A 015 555 1212 4 When a student is age 18 or older the student becomes their own guardian The student s name must be on the Parent tab and must be marked as own guardian responsibility Also include the student s address and mark Student lives here The Page 45 M GEA eran iy A EasylEP End User M EasylIEP EDUCATION kameros vesen only exception is if there has been a court order where someone has power of attorney over the student 5 Select the Save and Continue button when all parent guardian information is added and return to the previous page Error Checks Parents Error 2 1 You have not entered a parent or guardian for the student Please return to the Parents page and add at least one parent or guardian Error 2 2 At least one person under the Parents tab must have Guardian Responsibility Please return to the Parents tab and check Guardian Responsibility for a Parent Guardian Error 2 3 At least one person under the Parents tab must have Student Lives Here checked Please return to the Parents tab and check the Student Lives Here for a Parent Guardian Page 46 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP Team Page From the IEP Process tab select the Team button to add IEP Case Manager and Team M
158. t Name Enter a Yes No response for the Exceptional Yes No score type You have not listed the date administered for PL Assessment Assessment Name subject area Subject Areas Please return to the Assessments tab and select the details button for the Assessment Assessment Name Enter the date administered for the subject area Subject Areas You have not entered an assessment area of PL Vocational or PL Pre Vocational for any of this student s assessments Please return to the assessments tab and include at least one assessment with an area PL Vocational or PL Pre vocational You have not entered an assessment area of PL Transition for any of the student s assessments Please return to the assessment tab and include at least one assessment with the area as PL Transition You have selected the student has Psychological Turnaround Work but have not selected Type Please return to the Assessment tab and select the detail button and choose from the Type drop down You have selected the student has Psychological Turnaround Work but have not entered a date for PTE Date Please return to the Assessment tab and select the detail button and enter a date for PTE Date the student You have selected the student has Psychological Turnaround Work but have not entered a date for Date Report to School Please return to the Assessment tab and select the detail button and enter a
159. t a portion of the date range covered by this IEP Please return to the Participations Tab and select the appropriate participation level for their TCAP Achievement tests the student is projected to participate in during the third grade Page 73 pP ao a aoe OS EasylIEP End User Manual Easy EDUCATION Summer 2013 Version 5 Goals amp Objectives Page Access Goals and Objectives information by selecting the Goals and Objectives button on the IEP Process tab Choose Goals and Objectives from list or add Custom Goals amp Objectives or add Goals and Objectives from a personal bank a Welcome Sheryn My Calendar Message Board Logout IEP Process Abbie Marie Test Ona or more errors exists N this section WY At least ons team member has entered information in this section that is error tree v This section nas yet to bs addressed Page 74 TENNESSEE DEPARTMENT Of EasylEP End User Manual EDU DUCATION Summer 2013 Version 5 EasylEP Annual Goals Abbie Marie Test view Workspace Det Poo NewPos Areactnmed SY umm a fo Adaptive Benavior O Accomplisnes many seif neip activities without assistance or minimal assistance 3 al E 1 Demonstrates understanding of gestures and words Cyl ie Cognitive Proceesing Pays attention to what is nappening in the environment For more information on the TN Core Curriculum Standards please visit the following
160. t is deaf or hard of hearing but did not address question 4a If the student is deaf or hard of hearing did the IEP team consider the student s language and communication needs Please return to the Narratives tab Consideration of Special Factors for IEP Development and answer yes or no to question 4a You have indicated the student is deaf or hard of hearing but did not address question 4b If the student is deaf or hard of hearing did the IEP Team consider opportunities for direct communications with peers and professional personnel in the student s language and communication mode Please return to the Narratives tab Consideration of Special Factors for IEP Development and answer yes or no to question 4b You have indicated the student is deaf or hard of hearing but did not address the question 4c If the student is deaf or hard of hearing did the IEP Team consider necessary opportunities for direct instruction in the student s language and communication mode Please return to the Narratives tab Consideration of Special Factors for IEP Development and answer yes or no to 4c You have not selected a Yes or No response from the drop down menu for the Special Considerations Narratives question Is Assistive Technology necessary in order to implement the student s IEP Please return to the Narratives tab and select a Yes or No response to this question You had indicated that the student needs assistive technology to implement the IEP but h
161. t or alternate assessment and the participation level for the student You have indicated a custom subject participation area for your student on the Participations Tab but did not designate an appropriate participation level Please return to the Participations Tab and indicate the appropriate participation level You have entered Preparing for Assessment for a student who is projected to be in the third grade for at least a portion of the date range covered by this IEP Please return to the Participations Tab and select the appropriate participation level for their TCAP Achievement tests the student is projected to participate in during the third grade You have entered Preparing for Assessment for a student who is projected to be in the eighth grade for at least a portion of the date range covered by this IEP Please return to the Participations Tab and select the appropriate participation level for their TCAP Achievement tests the student is projected to participate in during the third grade You have entered Not Applicable for a student who is projected to be in the third grade for at least a portion of the date range covered by this IEP Please return to the Participations Tab and select the appropriate participation level for their TCAP Achievement tests the student is projected to participate in during the third grade You have entered Not Applicable for a student who is projected to be in the eighth grade for at leas
162. tab but have not entered the score of the most recent test taken Please return to the create documents page and enter the value in the score field for Gateway Mathematics You have indicated that the student has completed the Gateway Test for Mathematics on the participations tab but have not selected Below Proficient Proficient Advanced or Scores Not Yet Available to indicate the student s performance level on the test Please return to the create document page and select a response in the correct field You have indicated that the student has completed the Gateway Test for Mathematics on the participations tab but have not entered the date of the test Please return to the create document page and enter the date of the most recent Mathematics test taken You have indicated that the student has completed the Gateway Test for Language Arts on the participations tab but have not entered the score of the most recent test taken Please return to the create documents page and enter the value in the score field for Gateway Language Arts You have indicated that the student has completed the Gateway Test for Language Arts on the participations tab but have not selected Below Proficient Proficient Advanced or Scores Not Yet Available to indicate the student s performance level on the test Please return to the create document page and select a response in the correct field You have indicated that the student has completed the Gateway Test for L
163. ted in the IEP document Review the services listed session length and service dates If this IEP is not the correct make the necessary changes to the workspace and finalize a new IEP document Be sure the EasylIEP Administrator deletes the incorrect IEP document Page 172 Mm Ai ipo j EasylEP End User M EasylEP i ED UCATION ee e Deleting an IEP Review the IEP events on the student s history page and determine which document s need deleting Only incorrect and or duplicate IEP events need deletion Process for deleting events 1 Record the Event ID for each event which needs deleting The Event ID is a unique ID assigned to each document or event in the Student History Page Student History for Tony Test m New Mail Event Date Event Type Begin Date End Date User Document Date Created a NA Re 83545 01 01 2008 School Change Test School 01 01 2008 04 03 2008 Beth Carter nopti ETa 83206 f3 03 2008 A Eligibility a 2008 03 26 06 57 00 2 03 03 2008 Eligibility Determination 03 03 2008 03 03 2011 Athane Keovilay 19 days Details fn 83220 03 03 2008 IEP 03 03 2008 03 03 2009 Peter Smith IEP ID 17662 eee 11 27 00 Detaits l AT T T Progress Report ID 2008 03 26 11 40 00 O 2 03 26 2008 Progress Report 2007 rp 8 Peter Smith 17665 19 days Details gt 0A 91 03 03 2008 Eligibility Determination 03 03 2008 03 03 2017 Peter Smith ana 09 11 21 0
164. tended Time All tests on one day Answers recorded by Scrips A Extended Time Extended time limits determined t Script must test Individually team or 504 committes Extended Time Authorization to test over multple days Auditory Ass Amplification Noise Buffer 5 Fead Aloud intemal Test instructions Itamse 504 Plan May not DS ussd for ELA content area IEP Standard Time Authorization to test over multiple days Srailis or Largs Print used for all content areas including ELA Audio DVDs w Large Typs Audio DVDe w Raised Line Drawings Standard Time One session with standard breaks Detween Fexidis Scheduling Fiexibis Time of Day C Prompting Upon Request 504 Service Pian May Audio DVDs w Reaular Tvos tects Itnic antinn trv terns hina Anhi uaan for Fl A content araa IFP May ha naani for all 6 Please note that the accommodations for the ACT are listed in two categories e ACT ACT Approved Accommodations e ACT Tennessee State Approved Allowable and Special Accommodations 7 For more information please visit the following website http state tn us education assessment ACTtesting shtml Note If a student is participating in the ACT assessment contact the District Testing Accommodations Coordinator for more information about the use of State amp ACT Allowable Accommodations Page 70 M Ferag te J EasylEP End User M EasylEP EDUCATION kameros vesen Custom Areas Three custom Participation A
165. ter Services O sociai Senavior C Enricnes Acacemics O tite skins CO speson ana Language Gensrai Studies C Ancitary Attenaant CO Nursing Services CO scnool Heaitn Services CO Ancitiary interpreter O cccupationsi Terany O social work Services C Ancillary Other C otner Services C speecrLanguage Therapy O Senavioral Health Services O Pnysical merspy O VisionwOrientation amp Mobility Services Page 27 M Fens ts EasylEP End User M EasylEP E3 EDUCATION p aE Serving School Al Schools Extended School Year Only inciuds students with at least one service marked as ESY Sort List By Students Last Name SE O Open Results in a New Window Example of an advance student search Find students with a Referral date and no Initial Consent for Eligibility Evaluation Received Date 1 On the Advanced Student page check the box labeled Referral 2 Select the View Students button 3 The list of students displayed has a Referral date entered on the Eligibility tab Searching by Primary Option 1 On the advanced student search page check the Primary option for the selected search 2 After selecting a Primary option select the View Students button The Student Search Results page lists all students whose Current IEP includes the Primary option value selected Select a Student CP ProjElig IEP End School Grade Name StudentID Age Date Of Birth Dis Case Manager Primary Option a
166. that you have previousty sent or recemvved You Have No New Messages Previous Messages Message of the Day Below the message link is the Message of the Day This message is edited by district administrators and alerts users of any important information Please check this message often to stay informed with district wide changes or updates Updates from the EasylEP Help Desk NOTE TO ALL DISTRICTS PCG will discontinue importing student data from district information systems on a daily basis on Friday June 7 2013 A tentative date to start this daily process for the 2013 14 school year ia Monday July 22 2013 Please make note Administrators please remember to enter the district calendar in EasylEP and mark the Summer daye in the calendar Check the begin date on the School Years page for the 2013 14 year Welcome to the new look of EasylEP Pleases join representatives from the State and PCG as they present a series of webinars for users beginning the week of July 8 Schedule is published below Page 14 M eT ye A EasylEP End User Manual EasylIEP EDUCATION Unmet venons Uploaded Files At the bottom of the Main Menu page various files are available to users for viewing or downloading Instead of sending e mail attachments to everyone in the district the EasylIEP Helpdesk district administrators or PCG staff often upload the necessary file s to the main page of EasylEP To view a f
167. the LRE and General Education section on the Services page and enter information concerning Least Restrictive Environment LRE 1 Enter the appropriate response to each question in the corresponding text box 2 When finished select the Save button Page 102 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP ESY Details Scroll down to Extended School Year section on the Services page and complete the information for Extended School Year ESY Click the Save button Aberfail needs to be in a small group setting to learn to communicate and play with age appropriate peers Re order Special Services and Related Services Users may re order Special Ed Services and Related Services by entering new positions in the New Pos box Scroll to the bottom of the page and select the Save button osoro O 1 C tessa Oo O 4m co 2o12 E min per ovana O 2 0 academics O O ma co 201201 min iM Page 103 M EA rI ies EasylEP End User M EasylEP EDUCATION Unmet venons Error Checks Special Ed Services Error 12 1 Error 12 2 Error 12 3 Error 12 4 Error 12 5 Error 12 6 Error 12 7 Error 12 8 Error 12 9 Error 12 10 Error 12 12 Error 12 13 Error 12 14 Error 12 15 You have not selected a special education or related service for this student Please return to the Special Ed Services ta
168. ting 20 min 12 01 2013 EE 2 Return to the IEP Process tab and finalize a new IEP Changing the workspace only without finalizing an IEP document does not change the option A new finalized IEP reflecting the changes must be finalized before the option calculates correctly Page 177 TENNESSEE DEPARTMENT OF EasylEP End User Manual EDUCATION Summer 2013 Version 5 EasylEP My Docs The My Docs tab displays the Case Manager s student s documents This tab allows Case Managers to view and print all documents for students on their caseload Documents for students of Sheryn Test e _New Mail This pags lists documents you ve created or that were created Dy someones siss for students for whom you ars the Case Manager within the past year including draft documents that nave not expired or a subset of those documents if the search pags was used or if coming from the Progress Report Vizard This pags appears immediately after running the Progress Report Wizard and can always DS accessed Dy using the My Docs Dutton in the menu above To print a document click on tne Document Type entry in the list then use the printer icon that appears in the toolbar that appears directly above the document itself 07 10 2013 07 10 2013 Page 178 EasylEP ep g som i EasylEP End User M DUCATION ein 06 vera s Batch Printing Batch printing allows users to select specific student
169. tion requirement Assessment Complete Test Status Summary Tew Gateway Met Graduation Mathematics Grades 9 12 Score Performance Level Date Requirement of cece r Page 66 ey AT Wess EasylEP End User Manual EasyiEP EDUCATION A Wei veeen TCAP English Linguistically Simplified Assessment ELSA ELSA is listed as a selection for Participation Level under the four TCAP Achievement subject areas and added as a Participation Level for EOC Algebra and English II The following Participation Areas have the ELSA Participation Level e TCAP English 3 8 e EOC Algebra e TCAP Math 3 8 e EOC English Il e TCAP Science 3 8 e TCAP Social Studies 3 8 TCAP English Reading Language Arts Achievement Grades 3 8 TCAP Mathematics Achievement Grades 3 8 N ot Applicable TCAP Science Achievement Grades 3 8 Not Applicable TCAP Social Studies Achievement Grades 3 8 Not Applicable TCAP Writing Grades 6 8 11 Not Applicable TCAP Constructed Response Assessment Not Applicable TCAP End of Course Algebra ELSA Not Applicable TCAP End of Course Algebra Il No Accommodations Accommodations TCAP End of Course Biology Alternate Portfolio 1 TCAP End of Course English Assessment Completed TCAP End of Course English Il Not Applicable vi 4 TCAP English Language Development Assessment ELDA 1 Select ELDA on the Accommodations page This
170. tions and contexts GLE 0700 3 0 Algeors Kindergarten Identify duplicate and extend simple number patterns and sequential and growing pattems GLE 0000 5 1 Algeors Kindergarten Recognize attributes such as color snaps size and pattems such as repeated pairs bilateral symmetry GLE 0000 5 2 Back Save ana continue Add Custom Goals to Goal Bank 1 From the main Goal Bank screen enter custom goals into the available text boxes and select Save and Continue Manage Annual Goal Bank Sheryn Test c _New Mall Category ene 2 There are no Goals im your bank i Note To add custom goals to your goal Dank enter them Deiow qo Page 87 M h pep a som A EasylEP End User M EasylEP Y EDUCATION p ier 20 ee nie 2 The custom goal s added to the bank appear on the main goal bank screen with the goals that were previously added from the list Custom goals are denoted by the asterisk in the Custom column Manage Annual Goal Bank Sheryn Test fm New Mail Life Skills Transition _ Sociali Living v Note To 800 custom goals to category Transition in your goal Dank enter tham Delow Importing Goals from Caseload into Goal Bank 1 Select the Import Goals to my Goal Bank from my Caseload button Manage Annual Goal Bank Sheryn Test fj New Mall Category none v There are no Goals in yo
171. tive disability as the primary justification for participation in TCAP Alt 1 Portfolio Please return to the Participations page and chose something other than Alternate Portfolio 1 for Participation Area or return to the Documents tab and create a draft IEP On the Create Document Page check each statement in section number 4 of the TCAP Alt Portfolio 1 Participation Guidelines You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not answer the question Is the Decision for TCAP Alt Portfolio 1 participation based on the needs of the student and not based upon anticipated impact on system and or school performance scores Please return to the Documents tab and create a draft IEP On the Create Document Page answer this question yes or no You have indicated that the student will participate in an Alternate Portfolio 1 assessment for one or more assessments but did not answer the question Is the student unable to complete a regular state approved high school diploma program even with extended learning opportunities and or accommodations Please return to the Documents tab and create a draft IEP On the Create Document Draft Page answer this question yes or no You selected No in response to a question in the first section of the TCAP Alt Portfolio 1 Participation Guidelines These questions are asked to ensure that the student meets the Alternate Portfo
172. transferred from another district If a student transfers from out of state with an Initial Eligibility Determination the 40 day timeline does not apply If a student transitions from TEIS and is eligible for special education services the 40 day timeline does not apply Additionally districts may obtain a new currently dated Initial Consent for Eligibility Evaluation form and continue with the Eligibility Determination Delayed Eligibility Determination Macletus Test has exceeded the maximum allowed days 40 days between the Initial Consent for Assessment and their initial Eligibility Date C An Evaluation Eligibility Placement Timeline Extension Request form has been completed and submitted to the State Department of Education for this student Please indicate below the reason why this student was unable to meet this timeline lf multiple reasons apply to the student only select the primary reason for the delay below Limited access to professional staff O Studentfamily language delays O Student transfer from another district Student transfer within the district O Student transferred from out of state and initial eligibility was previously determined In this situation the 40 day timeline does not apply and user s will not be penalized O Studenttransitioned from TEIS If student is determined eligible for special education services the IEP will be developed by the student s third birthday In this situati
173. ts Summary of previous medical evaluatons diagmoses N A Desenbe any pnor or on going hospitalizations or clmical outpatient counselime within the last 3 years and include dates of treatment syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm cst The call mmber and link for the webex has been sent in an email to all distncts 2 Review of viston and heanme screenmes Vision Screening 0O No Vision was on 11 01 2010 and was within normal limit Page 145 NNESSEE DEPARTMENT EDUCATION EasylEP End User Manual Summer 2013 Version 5 EasylEP i Under Section Il Item 4 the label Services provided through IEP includes special education and related services SECTION II IEP AND RECORDS REVIEW Primary Disability Blind Most Recent Eligibility Date 04 01 2011 Secondary Disability List Previous Disability Determinations IEP Team Date s for Disability Determination Evaluation Reevaluation Report in File _ lC Yes No C Yes C No C Yes No C Yes C No Last IEP Team IEP Date 06 01 2011 Special education hours 3 52 Services provided through IEP I Inclusion l Direct Service l Consultation C Other l Occupational Therapy Direct Consult C Physical Therapy Direct Consult l Speech Language Therapy Direct Consult I Other In Section IV Item 1 select a month and year for a TCAP Achievement Test SECTION IV CLASSROOM B
174. uacensensnccasaceesssineeohexeuntuntensesnaceneaesnasGinceedexeunsearesesiacuneteares 17 Student Compliance SIO O Ss ssa cascnacedencececacassuaieacesanesacecaauesonsuairssonateaencesace aeasauaraeusueniaccsseieaaeseceeiesscesear 18 COMMON Compliance SV MIDIS sscacccncazcvovreacsedevaasdnatesacessanntearinaraudacacsadsmieiaraperaaatenstasrieiuncaiadenmnanawessas 19 ECOLCOMPIIN CE VIMO ane E EE OE 20 TEISAges 0 3 C omphance SyMmMDOlSirsriiiase rossii eina ere EEE 21 Saden TASE er E NE E E 22 District Student Transter Contact USE sisicnwscdeveydarccarindsaciencnedsvarevadaadsdancaachedsdsinacewitecdeeatatdedaanapebedaeatea des 22 Out of State Transfer Suggested Guidelines o senossessseesssersssrresrerssressserrsseroseeresreessrerssereseereseeese 23 CUNO N ICS WD aia E A E 24 SUENE S ote e E E E E E ee ee eee 24 TEIDS Student Sodi Chasin Narea TER e NE E E E eTEN 26 Aese ke tle OIC SO aI CIN E E A E E E E E E EA A A 27 Searching Dy Primary NOU eercemuiieeisr eE EE 28 Searching for Blank Primary Option ccccssccccssscccessececesececeececeeseceeeeceeeaecesseeceseeaeeesenecessuecesseeetes 28 WAC WSC ASO OAS cesiasresu ennnen re Neneg EEEE OE 29 P ORT a EE E E E E EE EEEE 31 EVO CO e a lhe A E E A E A E E A E E E A 33 aTeo ch e EA E E ws aie T A A E A A E A aaanddeaweseaetei 34 DENAIN a E E ects EE A E E E esas aes eee aseeoes 34 Accessing ENICIOIINY INTOFM aU OM srice E N T a ETET 35 Psychologists Review of Cognitive Adaptive Abi
175. udent family language delays Student transfer from another district Student transfer within the district Waiting on specialist reports Excessive student absences Parent did not show for scheduled meeting or parent cancelled scheduled meeting too late to reschedule within timelines or parent requested to schedule meeting outside of timelines Student parent serious medical issues Repeated attempts to contact parents failed i Other If OTHER explain All of the Delayed Eligibility Determination 40 Day Reasons are not required The following reasons are excluded from the document e Student transferred from out of state and initial eligibility was previously determined In this situation the 40 day timeline does not apply and user s will not be penalized e Student transitioned from TEIS If student is determined eligible for special education services the IEP is developed by the student s third birthday In this situation the 40 day timeline does not apply and user s will not be penalized e Student shows documented progress when provided with research based interventions in general education classroom No error checks are associated with creating this document Page 140 Mm mpm g po j EasylEP End User M EasylEP ED CATION kameros veons Progress Reports The Progress Report document in EasylEP is designed to provide summary information to parents on their child s work toward meeting th
176. udents sge C child has a rate of progress which has increased decreased CO child s speech language skills are inconsistent with those expected for children of student s sge C child has entered our school system with an out of date and or incomplete evslustion O parent preschool referral Select Areas Procedures for Assessment Vision Hearing Sceening O 10 Audiological Evalustion Classroom Observation CJ 11 Functional Vision Assessment Academic Achievement O 12 Personslity Assessment Intellectual Functioning O 13 Vocational Assessment Page 159 EasylEP End User Manual M TENNESSEE DEPARTMENT O EasylEP EJ EDUCATION Summer 2013 Version 5 Invitation to a Meeting Purpose of this letter is to invite the parent s guardian s and or student to a meeting Included in the invitation is 1 the location of where the meeting is held to discuss the educational needs and the date and time 2 the reason s for the meeting and the people with titles who are invited to attend and 3 the opportunity to accept the suggested location time and date or request another meeting at a mutually agreed time and location Initial and Reminder checkboxes have been added to the Invitation for a Meeting letter Invitation for a Meeting To which parent quardian is this letter addressed Tony Tesy I Tony Tesy NOTE You will be able to sddress this letter to multiple psrent s guardian s when you ceste a Final
177. under a specific category Add Goals from the Lists to my Goal Bank Import Goals to my Goal Bank from my Caseload Edit Categories for my Goal Bank Page 85 M mrg ppo j EasylEP End User M EasylEP EJ EDUCATION aae ve Manage Annual Goal Bank Sheryn Test fm New Mail Category nons Theres are no Goals in your Dank Ti Note To add custom goals to your goal bank enter them bDsiow ony Add Goals from a List to your Goal Bank 1 Select the Add Goals from the List to my Goal Bank button 2 Select the appropriate goal category from the drop down menu and check the goal needed The screen looks identical to the one displayed when adding goals from the list for individual students Add Annual Goal s to Goal Bank Sheryn Test f _New Mal Annual Goal Category in Liste Onoose Content and or Gassification Add to Your Category Matn Skills There are no Annual Goals for this category 3 After selecting the Goal s select the Save and Continue button at the bottom of the screen Page 86 Mm h pep a toms EasylEP End User M EasyiEP EDUCATION o aE 4 The goals appear on the main page of the goal bank screen Add Annual Goal s from Bank Abbie Marie Test fm New Mall Category Math Skills E Algeora 7th Grade Conceptualize the meanings of slopa using various interpretations representa
178. unt to 50 by 15 55 and 10 s 0 5 4 The available objectives appear for that category 5 Select the objectives needed 6 Select the Save and Continue button to return to the previous page Select Evaluation Procedure Select the Evaluation Procedure on the Objective details page On the Objective details page Rubric is a selection option for evaluation procedures 1 Select the Details button on the Goal Details and Objectives page Goal Details and Objectives Abbie Marie Test View Workspace A Adaptive Behavior Accomolishss many self help activities without assistance or minimal Sssistance Preschool Cigssroom Teacher Begin End Date Target eso12013 EE Abbie will continus to use the toilet independently Re ries 50 1201 2015 EA 2 Select the Evaluation Procedures 3 Click the Save and Continue button to return to the previous page Objective Details Abbie Marie Test Abbie will continue to use the toilet independently Objective CO standard Tests Teacher Observations O work Samples Eval Procedures O teacner vace Tests O Data collection O muoie Page 81 M Prag 17e s EasylEP End User M EasyiEP EJ EDUCATION aae ve Adding Custom Objectives 1 Select the Details button for each goal 2 Select the Add Custom Objective s button Objectives Begin End Date Target B EL 1 2 Demonstrate Knowledges of standard Englis
179. ur bank Ti Note To add custom gosis to your goal Dank enter them Delow 0 Page 88 M s Bom i EasyIEP End User M EasyiEP 3 DUCATION r Ea 2 Check the appropriate option and select Import Goals from my Caseload Import Annual Goals to Goal Bank Sheryn Test fm New Mall CO Ony include students for whom am Case Manager CO create Categories from the Goal Area of the Goal 3 The goals imported appear on the main goal bank screen with goals added from the list or customized Edit Categories in Goal Bank Creating categories in a goal bank organizes the goals by subject area To add categories 1 Select the Edit Categories for my Goal Bank button Page 89 M p a gp A EasylEP End User M EasylEP ED CATION amero voons 2 Categories entered into a bank appear at the top of the following page Enter the names of the new categories in the spaces provided Manage Annual Goal Bank Categories Sheryn Test e New Mail i Note Deleting a category will place any goals currently in that category into the none category Category Communication Math Skills Transition Yi Note To add categories enter them below C3 New Category 3 Select the Save and Continue button Assign categories to goals from the main Goal Bank screen Manage Annual Goal Bank Sheryn Test e _New Mall Math
180. ure s Objective Details Abbie Marie Test E _New Mail EL 1 2 Demonstrate knowledge of standard English usages _ Mecnanics spalling and sentence structure Write from left Objective t right and top to bottom K 12 B CO Standard Teste teacher Opeervations C work Samples Eval Procedures C teacher Meade Tests C Deta Collection C Rubric 6 Select the Save and Continue button to return to the previous page Page 84 M ems te EasylEP End User M EasylEP E3 EDUCATION p ernie Banking Goals and Objectives This feature allows for creation of individual banks of goals and objectives for use when filling in information on the Goals and Objectives tab The banking option allows users to save the goals objectives that are used on a regular basis Users can develop their banks from the goals objectives lists by adding custom goals objectives or by importing goals objectives that they have already created for other students in their caseload Creating Bank of Goals 1 Select the Add Annual Goals from Bank button on the Annual Goals page Annual Goals Abbie Marie Test q New Mail View Workspace 2 Select the Manage your Bank of Goals button Add Annual Goal s from Bank Abbie Marie Test e New Mall Category K There are no Goals in your bank with no Category set 3 Enter the Goal text and select the desired option below e Select a Category to add goals
181. us type as needed Begin and End dates are not required to finalize an IEP Special Transportation C Provides by Parents O Sus witn Seat Beits Special Transportation Bus a priw s 05101 2013 R O Sus with uitt O Sus with Nurse CO Bus witn Car Seat fis mn 12 31 2013 O Standard Sus 6 Select the Save and Continue button to return to the previous page Page 99 M me a tes EasylEP End User M EasylEP EDUCATION Unmet venons Error Checks Supplemental Aids Error 5 13 Error 14 1 Error 14 2 Error 14 3 You have indicated that the student requires assistive technology in the Consideration of Special Factors section item 5 on the Narratives tab You have not selected an assistive technology supplemental aid Please return to the Supplemental Aids tab and select at least one assistive technology supplemental aid or edit the response to Question 5 on the Narratives tab Assistive technology supplemental aids are preceded by the three characters AT You indicated that the student requires Special Transportation but did not select a transportation type from the transportation check boxes Please return to the Supplemental Aids tab and select at least one transportation type You entered a Special Transportation begin date that is outside the range of the IEP dates Please return to the Supplemental Aids tab and enter a valid transportation begin date or remove the current date You have ente
182. ust include three years of current Assessments for the student s current IEP All students require at least one Pre vocational Vocational Assessment If a student turns fourteen years of age during the life of the current IEP an age appropriate Transition Assessment is required A Vocational Assessment can be a part of the Transition Assessment Page 49 M per a io j EasylEP End User M EasylIEP EDUCATION kameo venons Add an Assessment 1 Select the Add Assessments button Assessments Abbie Marie Test View Workspace Adaptive Behavior Evaiuation Scale Pevised ABES R Battelle Developmental inventory Second Edition BDI 2 00 27 2012 E Basic Achievement Skills Inventory BAS 00 03 2013 Note An astensk mdicates a messurabis 1 5 grapnadie Score Typs 2 Select an Assessment category Assessment Area subjects and type of Scores Reported from the drop down lists for each Assessment Subject areas for assessments if applicable populate automatically in the Subject Areas column Each Assessment Area must be marked as a PL Area to print on the IEP document Assessments that have Eligibility or Other as Assessment Areas will not print on the IEP The list of assessments includes the Top 100 most commonly used assessments in EasylIEP and are grouped within category Add Assessmeni s Abbie Marie Test Add Assessments from a List ACT Amerncan College Te
183. web site http www tncurriculumcenter or Page 75 ms som a EasylEP End User M y EDUCATION ne Ea EasylEP Adding Goals 1 From the main Goals and Objectives page select the Add Annual Goals from a List button 2 Select an Annual Goal Category from the dropdown menu Add Annual Goal s Abbie Marie Test K al Note Changes are not saved until you click on the Save and Continue button Changing the Category will not save your changes in the current category Annual Goal Category Choose Content and or Classification There are no Annual Goals for this category 3 After selecting a category a category specific goal list appears 4 Check the appropriate goals needed Add Annual Goal s Abbie Marie Test Q A Note Changes are not saved until you click on the Save and Continue button Changing the Category will not save your changes in the current category Annual Goal Category Language Arts Communication Communication Kindergarten Develop critical listening skills essential for comprehension problem solving and task completion GLE 0001 2 1 Communication Kindergarten Develop critical speaking skills essential for effective communication GLE 0001 2 2 Communication 1st Grade Develop critical listening skills essential for comprehension problem solving and task completion GLE 0101 2 1 Communication 1st Grade Develop critical speaking skills essential for ef
184. ype Page 168 M EA rI ies EasylEP End User M EasylIEP EDUCATION kameros vesen Error 11 28 Error 11 30 Error 21 1 Error 22 1 Error 23 1 Error 23 2 Error 23 3 Error 23 4 The IEP Team has determined that the student will participate in the TCAP Alt PA At least one subject area must be selected Return to the Documents tab and select at least one subject area for this assessment You have not selected the checkbox on the IEP Creation Page determining that you have read and understand the information regarding the Alternative Performance Based Rubric for High School End of Course Assessment Please return to the IEP Creation Page and indicate that you have read and understand the Alternative Performance Based Assessment information The student has exceeded the maximum allowed days 40 days between the Written Parental Permission Received Date and their initial Eligibility Date Please return to the Indicator 11 section on the IEP Creation Page and indicate which reason applies for this student The school associated with this student does not have the length of school day determined Please contact your district administrators to set the length of school day on the School Information page You have indicated that the student is participating in a TCAP Alternate MAAS 2 Assessment for one or more assessments selected on the Participations tab but have not answered question Were multiple measures of the students
185. zed When the IEP has been finalized the compliance symbol will show the student is in compliance green check mark A team member must generate an IEP for the reactivated student using EasylIEP to bring the student into compliance When a user generates an IEP for a student using EasylEP the Last IEP Date will automatically be updated Page 19 EasylEP EDUCATION Either 1 it has been gt 365 days since this student s Last IEP Date or 2 it has been gt 30 calendar days since this student s Eligibility Date and no IEP has been recorded i e the student s Last IEP Date field is empty It has been gt 20 school days since this student s Initial Consent Received Date and Eligibility has not yet been determined It has been gt 40 school days since this student s Initial Consent Received Date and Eligibility has not yet been determined It has been gt 1035 calendar days since this student s Eligibility Date A triennial re evaluation is due within 2 months It has been gt 1095 calendar days 3 years since this student s Eligibility Date A triennial re evaluation is due EasylEP End User Manual Summer 2013 Version 5 When a user generates an IEP for a student using EasylEP the Last IEP Date will automatically be updated When a student s Eligibility status is determined an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated f

Logging into EasyIEP

Contents

Download Pdf Manuals

Related Search

Related Contents