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AccPower Retailing System

1. Print New Eat Delete Ext Figure 9 1 Account Payable Payment Entry 9 1 AccPower Retailing System 9 2 Vendor Name The vendor s name matched with the vendor code will be displayed Remark This field is for user to fill in detail description up to 60 characters related to this transaction Cheque No It is for user to key in the cheque no of this payment Payment Method It is to record the payment method for this payment If there is an account code selected for this payment method in Payment Method File this payment will be debited to this account Total Payment Total payment is calculated based on the currency of this voucher selected User can key in the total payment amount AccPower Retailing System will settle the invoices of this vendor by order Or user can select the invoices to settle AccPower Retailing System will calculate the total payment amount Exchange Difference It is the total exchange difference for all invoices Remark 1 2 Detail description for each transaction with maximum 60 characters Contents Invoice No All unpaid invoices for selected vendor will be displayed in here Please choose one to make payment Currency It is the currency of a selected invoice and cannot be altered Rate It is the exchange rate of a selected invoice and cannot be altered Invoice Amount This amount is total amount of an invoice Paid All paid amounts include deposits based on invoice currency Payment The amoun
2. 14 4 15 1 15 4 15 4 Chapter 16 16 1 16 2 Chapter 17 17 1 17 2 17 3 17 4 17 5 17 6 17 7 Chapter 18 18 1 18 2 18 3 18 4 18 5 Stock Adjustment Main Remark System Tools Backup Data Restore Data Transaction Auditor Year End Database Tools Import Data from other format file Export Data to other formats Appendix How to enhance AccPower s performance Tips for exporting reports via e mail Information about MS Windows 2000 Information about Linux FAQ 16 1 16 3 17 1 17 2 17 2 17 3 17 4 17 5 17 6 18 1 18 2 18 2 18 4 18 4 Chapter One Installation Chapter 1 Installation 1 1 1 2 Before installation Before installation please check the followings a Hardware requirements o Intel Pentium 200Mhz or above CPU Intel Pentium H 450Mhz CPU recommended 64MB RAM or above e 120MB HDD space for AccPower installation The space for data depends on the volume of your data 100MB HDD space for data is recommended 800x600 resolution One USB port b Operating System Microsoft Windows XP Vista or 7 Please use Administrator authority to log in the Operating System to install c Folders for AccPower and Data Default folder for AccPower is C APS3000PROV4 Normally AccPower should be installed in local hard disk either single user version or network version to enhance the performance Jf the data will be shared in network please map the drive and share the security permi
3. Before backup data the disk should be formatted All files in the diskette will be overwritten Exit To exit Backup Screen To use this function please note 1 Only the drive and the directory supported by your MS Windows can be chosen If you can not choose the desired drive or directory please check the settings of MS Windows 2 If target drive is CD RW you should have an appropriate application so that CD RW can be written directly For example Direct CD of EasyCD Creator or In CD of Nero 3 Please insert the disk before the drive chose 4 If target drive is hard disk please select one hard disk other than the exiting one Otherwise if there is any damage on the existing hard disk the data and the backup data will be lost simultaneously 5 The file name of backup data is aps4bak zip lg a Backup Data Sa Backup To 7 CA E Aps3000Prov4 E DATA Ten Figure 11 1 Backup Data 11 1 AccPower Retailing System 11 3 Note Before backup data AccPower Retailing System will automatically check whether there is another user executed the program This function will be executed only without any one executed the program simultaneously Moreover it is better to backup more than one copy Restore Data This function is used to restore the backup data to hard disk Please point out the backup file of the source directory to be restored And then press Start Restore button to start I
4. Company Short Name NEWCO Accounting Period Description 2011 04 01 2012 03 31 Data Path C APS3000PROV4IDATAINEWCO Description Description of Accounting Period i e 2011 01 01 2011 12 31 The path for storing data i e c aps3prov4 data sample1 Company s short name which will be used as directory name by default Fe elete a company data X Cancel without save lt S Save company record il Exit from AccPowe Figure 2 2 Create a company data 2 2 2 2 2 3 2 2 4 2 2 5 2 3 2 4 Chapter Two Functions and Operations Open a company data All company data are showed in Multi Company Control Please use the mouse to double click a company data or choose a company data and then click Open a company data Edit a company data The existing company data can be altered by pressing the button Edit company data There are some tips for your reference a Company Short Name can t be altered You can delete the existing one and add a new company data to replace the existing one b Ifthe data path is altered the existing data will not be moved to a new directory Moreover the data in the original folder will not be deleted for security reason Delete a company data To delete an existing company data you can just press the button Delete a company data However the System will not delete the data in the original folder for security reason If you want to delete the data
5. Enter button to add a new line City State Country Post Code Sex ID No Mobile No Home Tel No Passport No E Mail Web site Remark Birthday Join Date Commission rate Create Date Job File User can key in relevant information in these fields Female or Male Identity card number for this employee Employee s mobile telephone number Home telephone number for an employee Passport number for this employee Employee s E mail address Employee s web site To record employee s supplementary information Date of birth for this employee The date of employment for this employee Commission rate for this employee This field will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Job File is to record the information of a job If the job code has been created and selected in the related transactions the reports of income expenses and profits for each job can be produced for analysis purpose Job Code This field can contain 15 characters Under Insert mode job code can be altered After the record saved this field cannot be altered 3 15 AccPower Retailing System To be better management it should be added an appropriate character in front of the digit Inactive If this record is not to be used please
6. For the item not existing in Stock File user can input the name in here Quantity The quantities of a stock will be adjusted Please use positive sign to increase the inventory and negative sign to decrease the inventory Unit It can be selected from the existing records or input directly Unit Price The unit price for the stock Amount This amount is automatically calculated by AccPower Retailing System User cannot alter It equals to Quantity times Unit Price Insert and Delete an Item To insert a record at cursor position press Insert button on the keyboard Press Ctrl Del to delete the record at cursor position 10 2 Chapter Ten Stock Adjustment Entry 10 1 3 Footer 10 2 Total Quantity Itis the total quantities of all items Total Amount This amount is automatically calculated by AccPower Retailing System It is the total amount of all items Remark User can input detail description for each stock adjustment 10 3 Chapter Eleven System Tools Chapter 11 System Tools 11 1 Backup Data After this function has been chosen Figure 17 1 will be displayed User should choose target drive and sub directory and press Start button to start If there is a lot of data to backup more than one diskette will be requested Please put the diskettes with backup data at safe place with right label To avoid backup the error data please use system tools to check database before backup Start Press Start to start
7. Put down menu is usually used in searching item by number To press the downward arrow on right side the desired data will be displayed You can use the mouse to choose 2 9 AccPower Retailing System one Of course you can input the data in the field by using keyboard AccPower Retailing System will jump to the records related to the data your input For example if character 2 input AccPower Retailing System will automatically jump to the records with 2 as the beginning 2 5 3 Search Dialog Box Search dialog box is used to search the records by more than one index for example invoices customers or stocks etc Lookup Es fonch Chuacies Sench By 2 6 Stock Code vemation Price Max Price Min Price Safety Qty 1 000 100 14800 1 48000 360 00 360 00 2900 2900 PSON ink Jet Pintes Sty Figure 2 13 Searching dialog Box To search a record you should just input the appropriate data in Search Character field AccPower Retailing System will jump to the mostly similar records AccPower Retailing System uses incremental searching method For example if AB input AccPower Retailing System will jump to the record beginning with AB That is if more information input the showed record will be more precise If you want to change the search index for example searching a record by name you can just press Index to select the appropriate field Function Keys To be more co
8. Unit Price Discount and Amount Item It is to input the number for each item or other information Stock Code User can input the code directly or press the button beside the field to select the existing records Stock Name Description Stock name is automatically filled in when Stock Code has been selected User can modify stock name directly However the modified stock name is just for this record For the item not existing in Stock File user can input the name in here Quantity The quantities returned to the vendor Unit It can be selected from the existing records or input directly Unit Price The purchase price for the stock Discount This discount is defaulted as percentage Thus please just input the digit Chapter Eight Purchase Return Entry Amount This amount is automatically calculated by AccPower Retailing System User cannot alter It equals to Quantity times Unit Price minus Discount Insert and Delete an Item To insert a record at cursor position press Insert button on the keyboard Press Ctrl Del to delete the record at cursor position D Z Purchase Return Entry elak Main Remark Invoice No VR00003 E Date 9 8 2011 hd Currency HKD v Rate 1 0000 Vendor Code Job Code m CHC001 fe Canion H K Co Ltd Prepared by JP001 lt 19 F The Metropolis 10 Metropolis Drive Payment Terms 0 days Due Date 31 8 2011 Hung Hom Kowloon Hong Kong Payment Method BOC Cheque
9. Vendor Code X Multi Stock Selection Display Format Stock Unit Price 0 00 0 00 X 123 456 789 12 123 456 789 12 Stock Quantity 0 0 X 123 456 789 123 456 789 1S A Figure 3 18 Preference File Search Methods Display Format Display Format Stock Unit Price Default decimal point for stock unit price is 2 User can set decimal point maximum to 4 points for stock unit price Please select the desired one by pressing the downward arrow 3 20 Chapter Three General Files Management Stock Quantity Default decimal point for stock quantity is 0 User can set decimal point maximum to 6 points for stock quantity Please select the desired one by pressing the downward arrow 3 12 3 Sales Memo Setup Store Warehouse The code for this store or warehouse Till I D I D code for this stand Default Salesman The salesman usually responses to issue Sales Memo and will be filled in Salesman field by the System automatically Max Line Discount Max Total Discount Accumulate Item Qty The maximum discount rate for each item The maximum discount rate for a Sales Memo Please mark v in this field for accumulating the quantities of same stocks ma Preferences Erim General Search Methods Display Format E i Store Warehouse SHOP001 Cash A C Code 1060 od Till LD 1 Credit Card A C Code 1070 X Default Salesman Cash Card A C Code 1080 ba Max Line Discount
10. X Contact Mr Leung Tel No 22702828 Delivery Methods Local Delivery X Item Stock Code Stock Name Description Quantity Unit UnitPrice Disc Amount b1 CASCS5000F Canon Scanner CanScan 5000F 1 Pcs 1 629 94 0 00 1 629 94 Tax1 0 00 0 00 Total Dis 1 0 00 0 00 Freight Charges 0 00 Deposit 0 00 Tax2 0 00 0 00 TotalDis 2 0 00 0 00 Others Charges 0 00 Balance 1 629 94 moa le amp 6 A if JL Print Edit Delete Cance Save Exit d Figure 8 1 Purchase Return Entry 8 1 3 Footer Footer includes Tax 1 amp 2 Total Discount 1 amp 2 Freight Charges Other Charges Deposits and Balance Tax 1 amp 2 Sales tax is automatically calculated by AccPower Retailing System based on default formula set by user Please refer to Tax File Total Disc 1 This discount is calculated based on total amount User can just input the percentage or discount amount in relative field These two fields are co related When the percentage input discount amount will be automatically calculated Vise Versa Total Disc 2 This discount is calculated based on total amount exclusive total discount 1 Freight Charges The freight charges paid to the vendor AccPower Retailing System Other Charges All other charges paid to the vendor Deposit To record the amount paid to the vendor Balance It is automatically calculated It equals to total amount plus freight charges and other charges minus total discount 1 amp 2 and deposits It will b
11. this payment will be credited to this account Delivery Methods It is to record the delivery method for this invoice Detail The items can be stock items or remarks input by the user It includes eight fields Item Stock Code Stock Name Description Quantity Unit Unit Price Discount and Amount Item It is to input the number for each item or other information Stock Code User can input the code directly or press the button beside the field to select the existing records Stock Name Description Stock name is automatically filled in when Stock Code has been selected User can modify stock name directly However the modified stock name is just for this record For the item not existing in Stock File user can input the name in here Quantity The quantities are bought from the vendor Unit It can be selected from the existing records or input directly Unit Price The purchase price for the stock Discount This discount is defaulted as percentage Thus please just input the digit Amount This amount is automatically calculated by AccPower Retailing System User cannot alter It equals to Quantity times Unit Price minus Discount Insert and Delete an Item To insert a record at cursor position press Insert button on the keyboard Press Ctrl Del to delete the record at cursor position Chapter Seven Vendor Invoice Entry Dl Z Vendor Invoice Entry aaow Main Remark In
12. 0 00 Coupon A C Code 1085 X Max Total Discount 0 00 Balance A C Code 1090 Accumulate Item Qty V User defined bill date Default Total Discount 0 00 Total Amunt round up toz gt decimal point Disable Printing T Slip Printer Cash Drawer Mode None Y Port COM 2 X Pole Display Mode None v Port Chinese Supported E Pole Display shows Figure 3 19 Preference File Sales Memo Setup Default Total Discount The total discount rate for each Sales Memo will be filled in Total Discount Rate field by the System automatically This rate must be lower than Max Total Discount Cash A C Code When there is a cash payment in a Sales Memo the amount of cash 3 21 AccPower Retailing System payment will be posted to this A C by the System automatically Credit Card A C Code Cash Card A C Code Balance A C Code User defined bill date When there is a credit card payment in a Sales Memo the amount of credit card payment will be posted to this A C by the System automatically When there is a cash card payment in a Sales Memo the amount of cash card payment will be posted to this A C by the System automatically When there is a balance in a Sales Memo the balance amount will be posted to this A C by the System automatically Please mark v in this field for defining the bill date by user Total Amount round up to decimal point To set up the decimal point of the total
13. 1 7 Ready to install Click Next button AccPower Retailing System will be automatically installed If AccPower Retailing System is successfully installed the following screen will be displayed Otherwise you should install once again AccPower Retailing System 4 0 0 has been successfully installed Press the Finish button to exit this installation Figure 1 8 Installation Completed AccPower Retailing System 1 4 1 5 1 5 1 Now AccPower Retailing System installation has been finished You are ready to Section 1 5 Software Dog Installation if single user version had been installed Otherwise please go to next section Network Version Installation If AccPower Retailing System is used in local network please execute the Installation Program in each workstation and create a company data with same data directory in server under Multi Company System For example you can create a company data with following data directory Z APS3000PROV4 DATA COMPANYO1 To create a company data which can be accessed automatically by other workstation please refer to following steps a Search a file named APS4 INI in the folder of AccPower Retailing System installed default folder is C APS3000PROV4 b Modify the content by double click this file or use Note Pad of MS Windows c To add a line under COMMON by pressing Enter key d Type MCOMPATH data directory in Multi Company System such as MCOMPATH z aps3000prov4 da
14. 50 dollars Paid 100 dollars Paid 500 dollars 4 4 Chapter Four Sales Memo Entry 4 5 Alt F11 Alt F12 Alt 0 Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Alt 6 Alt 7 Alt 8 Alt 9 Ctrl 1 Ctrl 2 Ctrl 3 Ctrl 4 Ctrl 5 Ctrl 6 Ctrl 7 Ctrl 8 Ctrl 9 Ctrl 0 Paid 1000 dollars To delete all input payments Paid by CARTE BLANCHE Paid by EPS Paid by Visa Card Paid by Master Card Paid by America Express Paid by Diners Card Paid by OCTOPUS Paid by Coupon Paid by DISCOVER Paid by JCB Paid by Hong Kong Dollars HKD Paid by US Dollar USD Paid by Japanese Yen JPY Paid by Canadian Dollar CAD Paid by Euro EUR Paid by Taiwan New Dollar TWD Paid by Singapore Dollar SGD Paid by Australian Dollar AUD Paid by Korean Won KRW Paid by Thai Baht THB Operation Procedures 4 5 AccPower Retailing System Sales Memo 1 When the stock code is input directly or read by Bar Code Reader a new sales memo will be created If quantities for each stock are too much user can input the quantities by pressing F12 2 After the stock has been selected i User can input total discount by pressing F11 to modify discount amount or Ctrl F11 to modify discount rate ii If no total discount to be input please go to step 3 3 Payment i Cash Payment User can press F2 to input the amount paid by cash or press function key to input a special amount directly Alt F8 for
15. Header Export Options Transfer Voucher Item Export all listed data F Zero values Exports As Blank Account Receivable Payment He Account Receivable Payment iter 5 Export selected records only C Merge data in existing file A Payable P tH pie fare jelin aa JE pee Tue B Start Export J Ext x gt i Figure 11 5 Export Data to Other Formats 11 7 1 File Name The files including Master Files and Transaction Files are displayed on the left hand side of the window Please select one of these files by using mouse to export All detail contents of the selected file will be displayed on the right hand side of the window Content Area AccPower Retailing System allows the user to export designated records Please refer to Query Condition 11 6 11 7 2 11 7 3 11 7 4 Query Condition Chapter Eleven System Tools After the file has been selected the criteria for selecting the records to be exported will be displayed The criteria can be customer code stock code date range or transaction numbers etc Please choose the appropriate range and press Run The result will be showed in Content Area Export Options There are five options for selection Export all listed data Export selected records only Export zero value as blank Merge data to existing file Show Column Title Start Export All records showed in Content Area will be exported To select designated records to be exported please refer to Query
16. MS Outlook Express please tick Send Message Immediately in Tools Options Send For MS Outlook please tick Send Message Immediately in Tools Options Send Information about Linux If the Operating System in server is Linux please note a Share the security permission of data folder for Read Write Add and Delete For example change the authority of data folder to 755 by using chmod command b Confirm Samba is 2 22 version or above C To avoid the problems caused database damage please alter the content of smb conf oplocks false locking on 12 2 12 4 18 4 1 18 4 2 Chapter Eighteen Appendix level2 oplocks on Questions and Answers Does AccPower support to display and record different countries characters simultaneously Yes From version 4 0 AccPower adopts Unicode UTF8 standard AccPower supports all Unicode standard characters e g Traditional Chinese Simplified Chinese Japanese Thai etc provided that your MS Windows supports to display and input by Unicode characters AccPower uses Arial as the default form If some characters displayed by a square happened it is just because Arial doesn t support this character Please follow the below steps to change the form 1 Open aps4 ini under the installation folder of AccPower Default folder is c aps3000prov4 2 Insert a new line under Common Type Font the name of the form For example Common Font Tahoma If Font
17. Order Most of the contents can be selected from the existing files If no suitable record can be selected or to input a new record user can call the interface of the files under Maintenance to add a new record by pressing F6 on the appropriate fields such as Vendor Code Currency or Prepared By etc To close the interface just by pressing Exit and the current record will be copied to this Purchase Order P O No Date Vendor Code Currency Rate Job Code Purchase Order number contains 20 digits or characters and is automatically incremental Note Purchase Order Number should be unique to other Transaction Number To change P O No for next purchase order you should go to Transaction Numbers File in File Maintenance This field is the date to issue a purchase order and will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows Press the button beside the field by the mouse to call the dialog box for searching via vendor code vendor name or telephone number The currency will be filled as vender s default currency It can be altered It is the exchange rate between the selected currency and local currency AccPower Retailing System will exchange the fo
18. automatically calculated Vise Versa This discount is calculated based on total amount exclusive total discount 1 The freight charges paid to the vendor All other charges paid to the vendor To record the amount paid to the vendor 7 3 AccPower Retailing System Balance It is automatically calculated It equals to total amount plus freight charges and other charges minus total discount 1 amp 2 and deposits It will be posted this vendor s account payable 7 2 Remark Remark User can input detail description for each vendor invoice Delivery Date The date to deliver the goods To input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Ref No It is for the user to input supplementary information Customer Order No It is the order no for this customer Vendor Quotation No It is the quotation no from the vendor 7 3 Other Functions Print Under Browse mode press the right key of the mouse to call functions menu The first function is to print vendor invoice User can also press F10 to call dialog box for printing or preview Modify Format Press F8 or right key of the mouse on Print dialog box to call Report Designer User should select the desired format before Report Designer executed Search To search a designated vendor invoice press the button beside the field of Invoice No or press the right key of the mouse to call functions
19. in the original folder you should do it via Operating System such as Windows Explore If you have not deleted the data in the original folder and want to read the data again you can just create a company data and type the data path as the original path Explore sample data There is a set of sample data after the System installed You can explore this sample data to learn the functions of the System by pressing the button Explore sample data Exit System Use the mouse to double click Exit icon on Functions bar or select Exit on Transaction menu Note Please exit the System before shut down the computer It may cause damage on data if the computer has been shut down or stopped inappropriately before exit the System System Functions You can access system functions via Put Down Menu or Quick Access Area All system functions can be found in Put Down Menu which is familiar to users Quick Access Area allows you access primary functions quickly We will elaborate system functions under Put Down Menu AccPower Retailing System 2 4 1 2 4 1 1 2 4 1 2 Transactions Menu All transaction functions are found in Transaction menu Multi Company Control Create a company data To create a new company data Open a company data To open an existing company data Weyer Report Center File Maintenance System Tools Help Sales Control Multi Company Control Create a Company Data Sales Control gt Open a Company Data Pur
20. into System Multi Company Control Exit System Functions Choosing and Searching Records Function Keys Export reports by e mail General Files Management Company Information File Currency File Transactions Numbers File Tax File Payment Methods File Class File Vendor File Stock File Employee File Job File User Security Preferences File Vendor Stock Price File Others Sales Memo Entry Header Detail Footer Function Keys Operation Procedures Sales Memo Payment Entry Header Detail Purchase Order Main Remark 2 10 2 12 2 13 4 1 4 2 4 4 4 6 6 2 6 3 Chapter 7 7 1 7 2 7 3 Chapter 8 8 1 8 2 8 3 Chapter 9 9 1 9 2 Chapter 10 10 1 10 2 Chapter 11 11 1 11 2 11 3 11 4 Chapter 12 12 1 12 2 12 3 Chapter 13 13 1 13 2 13 3 Chapter 14 14 1 14 2 14 3 Chapter 15 15 1 15 2 15 3 Other functions Vendor Invoice Main Remark Other functions Purchase Return Main Remark Other Functions Account Payable Payment Header Content Stock Adjustment Main Remark Sales Return Main Delivery Information Remark Other Functions Delivery Note Main Remark Other Functions Purchase Order Main Remark Other functions Vendor Invoice Main Remark Other functions Purchase Return Main Remark Other functions 6 3 7 1 7 4 7 4 8 1 8 4 8 4 9 1 10 1 10 3 11 1 11 3 11 4 11 4 12 1 12 3 12 3 13 1 13 4 13 4 14 1 14 4
21. menu for searching Copy User can copy the content of the existing transactions to a new vendor invoice by pressing right key of the mouse to call functions menu for copying Unit Price Decimal User can set decimal point maximum to 4 point for unit price in Preference File 7 4 Chapter 8 8 1 Chapter Eight Purchase Return Entry Purchase Return Entry The interface divides into three pages Main and Remark Main Main page includes three parts header detail and footer Header Header includes major contents of a Purchase Return Most of the contents can be selected from the existing files If no suitable record can be selected or to input a new record user can call the interface of the files under Maintenance s to add a new record by pressing F6 on the appropriate fields such as Vender Code Currency or Prepared By etc To close the interface just by pressing Exit and the current record will be copied to this Purchase Return Invoice No Date Vendor Code Currency Rate Job Code Invoice number contains 20 digits or characters and is automatically incremental Note Invoice Number should be unique to other Transaction Number To change the Invoice No for next invoice you should go to Transaction Numbers File in File Maintenance This field is the date to issue an invoice and will be automatically filled in as current date To alter just by input directly or use the mouse to double click the bu
22. scan all files when AccPower Retailing System reads or writes the data each time Therefore the performance of AccPower Retailing System will be affected Please close Anti Virus applications temporarily or exclude the database files edbtbl edbidx edbblb edbcfg edblog edbcat from scan lists System Restore The database files of AccPower Retailing System may be included in System Restore of MS Windows ME XP When AccPower Retailing System reads or writes the files MS Windows will make a backup copy firstly It slows AccPower s performance It can be solved by these two methods a Close System Restore Function b Create a separate and independent partition for the database files of AccPower Retailing System The speed of Hard Disk Normally the faster speed of Hard Disk the higher AccPower s performance Please choose a higher speed of Hard Disk to enhance AccPower s performance Regular maintenance of Hard Disk is definitely important The speed of network If the data is placed in server and will be shared in the network the speed of network is an important factor to AccPower s performance Please seek for advises from your System Administrator or network vendor There are suggestions a Faster network card 100 1000MB network card b Faster HUB If possible please choose switch that is better than HUB c Quality of network card and switch Data communication relies on the quality of network card and
23. tax is automatically calculated by AccPower Retailing System based on default formula set by user Please refer to Tax File This discount is calculated based on total amount User can just input the percentage or discount amount in relative field These two fields are co related When the percentage input discount amount will be automatically calculated Vise Versa This discount is calculated based on total amount exclusive total discount 1 The freight charges are paid to the vendor All other charges are paid to the vendor It is automatically calculated It equals to total amount plus freight charges and other charges minus total discount 1 amp 2 AccPower Retailing System 6 2 6 3 Remark Remark User can input detail description for each purchase order Delivery Date The date to deliver the goods To input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Ref No It is for the user to input supplementary information Customer Order No It is the order no for the customer Vendor Quotation No It is the quotation no from the vendor P O No It is customer s purchase order number Other Functions Print Modify Format Search Copy Under Browse mode press the right key of the mouse to call functions menu The first function is to print purchase order User can also press F10 to call dialog box for printing or preview Pre
24. the quantities input when you are first time to AccPower Retailing System Current stock quantities This field is automatically calculated by AccPower Retailing System Sales Information Selling Price divides into Standard Price Retail Price Wholesale Price Promotion Price Maximum Price and Minimum Price Warning message will be showed when the actual selling price is out of the range of maximum price and minimum price Stock File re Basic Information Sales Information Purchase information Remark Image EPSC1160 EPSON Ink Jet Printer Stylus Color 1160 Selling Price Standard Price 2 500 00 Retail Price 2 500 00 Wholesale Price 2 300 00 Promotion Price 2 380 00 Maximum Price 2 600 00 Minimum Price 2 200 00 Selling Price Quantity Discount Rate Qty 1 Disc 1 Qty 2 Disc 2 Qty 3 Disc 3 Qty 4 Disc 4 10 2 00 20 5 00 50 10 00 100 15 00 Taxable V eee a r4 it New Edit Delete ce e Exit i Figure 3 12 Stock File Sales Information Selling Price Quantity Discount Rate AccPower Retailing System supports up to 4 levels accumulated discounts for each stock For example 2 off for over 10 pieces 5 off for over 20 pieces 10 off for over 50 pieces 15 off for over 100 pieces 3 12 3 8 3 Chapter Three General Files Management Note If this quantity discount rate has been input in the Stock File last selling price will not be displayed when an invoice
25. this statement and transfer or destroy all copies in any form Remember once you transfer the software you no longer have any right to use it and the person to whom it is transferred may use it only in accordance with the copyright law international treaty and this statement If you transfer this product to another person the new user have no right to use our free support service even this product under free warranty period If you have purchased an upgrade version of the software it constitutes a single product with the software the you upgraded For example the upgrade and the software the upgraded cannot both be available for use by two different people at the same time and cannot be transferred separately without written permission from Glorious Technology Co Ltd Except as provided in this statement you may not transfer rent lease lend copy modify translate sublicense time share or electronically transmit or receive the software media or documentation LIMITED WARRANTY 1 Glorious Technology Co Ltd provides 90 days free hot line support from the original purchase date 2 Glorious Technology Co Ltd warrants the product provided by Glorious Technology Co Ltd to be free of defects in materials and workmanship for a period of 60 days from the original purchase date 3 The entire and exclusive liability and remedy for breach of this limited warranty shall be limited to replacement of defective media or d
26. 3 Transaction Auditor It is for bringing forward the balance to next financial year and to delete the detail contents of all transactions Steps 1 2 To create a new company data e g CO2011 to handle the transactions for new financial year In old company data e g CO2010 Repair data System Tools gt Database Tools gt Check and Repair Data Files gt Repair Execute Transaction Audit System Tools gt Transaction Audit Verify all financial reports Backup Data System Tools gt Backup Data Execute Restore Data in the new company data e g CO2011 Execute Year End in the new company data e g CO2010 Verify all financial reports Note All transaction files including Invoices and Vouchers will be deleted after Year End executed Please make sure you have at least one copy of data If there are any adjustments for previous year after Year End executed you can adjust the transactions directly in old company data e g CO2010 For the new company data you can just input the correct opening balance to the relative accounts If the adjustment involved A R and A P accounts please adjust the 11 3 AccPower Retailing System 11 5 1 11 5 2 opening balance for the relevant customers and vendors other than just adjust the opening balance for A R account and A P account r Year End Sox 31 12 2011 X va Figure 11 4 Year End Database Tools There are three functions Check and
27. 50 dollars Alt F9 for 100 dollars Alt F10 for 500 dollars Alt F11 for 1000 dollars 11 Credit Card Payment User can select different type of credit card by function key 4 When a sales memo has been finished please press F2 to save Sales Return 1 Press F12 to input the quantity returned by the customer Negative sign must be input 2 Input stock code directly or read by Bar Code Reader 3 After the stock has been selected i User can input total discount by pressing F11 to modify discount amount or Ctrl F11 to modify discount rate ii If no total discount to be input please go to step 3 4 Payment User can press F2 to input the amount paid by cash or press function key to input a special amount directly Alt F8 for 50 dollars Alt F9 for 100 dollars Alt F10 for 500 dollars Alt F11 for 1000 dollars 5 When a sales memo has been finished please press F2 to save Note To modify other fields such as currency and salesman etc please refer to section Function Keys Chapter 5 5 1 5 2 Chapter Five Sales Memo Payment Entry Sales Memo Payment Entry Under main menu use the mouse to choose Sales Memo Payment Entry or press F3 to Sales Memo Payment Entry interface Sales Memo Payment Entry is designed for inputting sales memo payment It doesn t involve accounting knowledge The interface is friendly and simple Header Journal No Date Cashier Shift Sales Memo No Invoice Date
28. AccPower Retailing System User s Manual 4 0 Edition Publisher Glorious Technology Company Limited COPYRIGHT 1997 2012 Glorious Technology Company Limited All rights reserved All GTC brands and product names are trademarks or registered trademarks of Glorious Technology Co Ltd Other product names are trademarks or registered trademarks of their respective holders Printed in China LICENSE AGREEMENT This software is protected by copyright law and international copyright treaty Therefore you must treat this software just like a book except that you may copy it onto a computer to be used and you may make archive copies of the software for the sole purpose of backing up our software and protecting your investment from loss The software may be moved from one computer to another so long as there is no possibility of it being used by more than one person at a time ADDING USERS You may add users by paying for a separate software package for each user you wish to add You may also add users by purchasing a site license so long as the number of persons who are able to use the software at one time is not more than the number of authorized users specified in our product or license TRANSFERRING THE SOFTWARE You may transfer all of your rights to use the software to another person provided that you transfer to that person all of the software diskettes if applicable and documentation provided in this product including
29. Condition User can select designated records in Content Area by pressing Ctrl button and using mouse to select the desired records simultaneously If this field be selected the zero value of the records will be interpreted as blank when the records are exported If this field be selected and there is a same file name existed the new records will be merged into the existing file Otherwise the existing file will only contain the new records Please mark v here if you want to show column titles in the first line of the records The export function will be executed once you press Start Export During the process there are a series of questions will be displayed Please answer the questions according to your options Chapter Eighteen Appendix Chapter 12 Appendix 12 1 How to enhance the performance of AccPower s performance The speed of CPU and the size of RAM is the most important factors to affect the AccPower s performance Normally the faster speed of CPU the higher AccPower s performance However data communication is very frequent when AccPower Retailing System executed Therefore the performance of HDD is more important than the speed of CPU At least 64MB RAM is required for AccPower Retailing System exclusive the requirement of Operating System To improve the method of data communication please refer to the followings 1 Anti Virus applications Anti Virus applications will automatically
30. Currency Total Amount Total Discount Paid Balance Contents Currency Rate Journal number is max to 20 characters It must be unique It is to record the date of transaction and will be automatically filled in as current date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows The user who login in the System This shift is selected by user before entered into this interface All unpaid sales memo will be displayed in here Please choose one to make payment The date of the selected sales memo The currency of the selected sales memo This amount is total amount of the selected sales memo This amount is total discount of the selected sales memo All paid amounts include deposits It equals to Total Amount minus Total Discount and Paid Amount The default value is the currency of the selected sales memo If the currency changed the exchange rate will be changed respectively It is the exchange rate between the selected currency and local currency To change it just by input the new rate directly To change the exchange rate permanently please go to Currency File 5 1 AccPower Retailing System r Sales Memo Payment Entry EEn Payment Journal No PV00008 Date 1122011 Sales Memo No 1 12 2011 Payment Detail Rate 1 0000 Currency HKD X Remark Invoice Date Currency PaymentAmount Cashier Shift v AD
31. Default is used the default form of MS Windows will be applied For MS Windows 7 the default form is Tahoma Why only part of the voucher or invoice in the format of Computer Form can be printed on the left side It is because your printer driver can t support custom paper size Most default drivers of MS Windows doesn t support custom paper size Please refer to the following solutions a The best solution is to ask your printer vendor for the driver supporting custom paper size b Change the paper size to the one your printer driver supported such as A4 c Create a new format It is applicable to MS Windows 2000 XP Vista and 7 i click Control Panel gt Printers and Faxes select the printer by mouse ii In the printer windows choose File gt Server Properties to create new paper size iii Set a form name check the box for Create a new form input paper size click Save iv Click the OK button when finished v Select this new format in Report Designer 18 4 3 Why there is no response when the reports printed by multifunction printer It is because the drivers of these multifunction printers don t support Letter Size paper Please change Paper Size to A4 in General page of System Setup 12 3
32. EPSC1160 Name EPSON Ink Jet Printer Stylus Color 1160 Stock Type Product X Unit of Measure Pcs X Bar Code Color White Class Ink Jet Printer X Packing Box Size Gross Weight 0 X Net Weight 0 Reorder Level Qty Sales Order Qty Pur Order Qty Opening Stock Stock On Hand 0 0 0 0 0 Fee a if it New Edit Delete Cancel Save Exit K Figure 3 11 Stock File Basic Information Unit of Measure It is for the measurement of a stock It can be selected from the existing records or input a new one directly This field is up to 8 characters or 4 Chinese characters Color Stock s color Packing Stock s packing e g 32X45X88 etc Gross Weight Stock s weight including package Net Weight Stock s net weight Class Classification of a stock Size Stock s size Reorder Level Qty The minimum quantity should be kept for a stock When the quantity is lower than Reorder Level Qty there is a warning message showed 3 11 AccPower Retailing System Since it takes time to purchase stocks from vendor and sell stocks in between you should keep a certain level quantity of a stock Otherwise it may be out of stock if too little stock kept or waste warehouse and money if too much stock kept Sales Order Qty The outstanding quantities ordered by the customers P O Qty Opening Stock Stock On Hand 3 8 2 Selling Price The outstanding quantities ordered from the vendors It is bought from last year or
33. MIN 1 Total Amount Total Discount Paid HKD 1 0000 5 700 00 0 00 3 000 00 1 000 00 Paid by Cur Payment gt CASH HKD Save Cash F2 Pay 100 Altra l Pay 500 AF10 Pay 1000 cates l 1 000 00 Balance 2 700 00 nar ne a ee EPS Att visaait2 Mastercat s Aena Diners cats _ Octopus at s Currency Ctri F3 Revision 0 Modified Date 27 1 2011 17 55 43 Modified By ADMIN La Exit Figure 5 1 Sales Memo Payment Entry Payment Amount Entry Payment Information The total payment amount for this Sales Memo Payment All payment information in different payment methods will be displayed here Paid by Cur Payment Revision To record all payment methods for this sales memo Currency code for different payment methods The paid amount for different payment methods The times of this record modified 0 will be marked for this record saved in first time AccPower will automatically add 1 for each modification Modified Date record Modified By this record AccPower will automatically update the latest modified time of this AccPower will automatically update the latest modified user name of Chapter 6 6 1 Chapter Six Purchase Order Entry Purchase Order Entry The interface divides into two pages Main and Remark Main Main page includes three parts header detail and footer Header Header includes major contents of a Purchase
34. Repair Data Files Delete Transactions Data and Clear All Data Check and Repair Data Files Database may be damaged caused by hardware problem or electric stopped etc To overcome AccPower Retailing System has two built in functions Check and Repair Data Files Verify To check all database files The result will be displayed in dialog box If there are errors in database files please execute Repair function to correct the errors in database files Repair AccPower Retailing System will check all database files before repair the database files Only database files with error will be repaired The result will be displayed in dialog box Save Result You can save the result of the database files verified or repaired as text file The default name is result txt Exit To exit and go to main menu Delete Transactions Data This function is executed to delete all transaction files including Sales Invoice Vendor Invoice A R or A P Payments and Stock Adjustment etc However all files under File Maintenance will be reserved Chapter Eleven System Tools 11 5 3 Clear all data This function is executed to clear all data including invoices payments stock adjustment and all files under File Maintenance When this function finished the database will be empty Import Data from other format files This function allows the data in other formats can be imported into AccPower s database Supported formats include Paradox File dBase Fi
35. Stock Name CASCS5000F fe Canon Scanner CanScan 5000F Curerncy Unit Price Unit Price Discount Rate Quantity HKD X 1 630 00 HKD 1 630 00 0 00 30 Bill Number Date Vi00035 10 12 2011 Y f il New Edit Delete Cancel Save Exit Figure 3 20 Vendor Stock Last Price File 3 14 Other Files 3 14 1 Credit Status File It is to record different types of credit status It can contain 40 English or Chinese characters 3 14 2 Delivery Methods File It is to record different types of delivery methods It can contain 40 English or Chinese characters 3 14 3 District File It is to record different sales districts It can contain 40 English or Chinese characters 3 14 4 Unit of Measure File It is to record different types of unit for stocks or weights It can contain 8 English or Chinese characters 3 23 AccPower Retailing System El system Files p 5 E F Delivery Methods gt Local Courier R Figure 3 21 Delivery Methods File Figure 3 22 Unit of Measure File 3 24 Chapter 4 4 1 Sales Memo Entry Chapter Four Sales Memo Entry Under main menu use the mouse to choose Sales Memo Entry or press F2 to Sales Memo Entry interface The interface divides into three parts Header Detail and Footer Header Header includes basic information of a Sales Memo Most of the contents can be selected from the exi
36. Vise Versa Total Tax Total tax is automatically calculated by the System and based on default formula set by user Please refer to the chapter of Tax File Net Amount This amount is also automatically calculated by the System It equals to Total Amount minus Total Discount plus Total Tax China VAT exclusive Paid It is to record the amount paid by customer Balance It is automatically calculated It equals to Net Amount minus Paid Amount Function Keys ESC To cancel or exit from Sales Memo Entry 4 3 AccPower Retailing System F2 F3 F4 F5 F6 F8 F9 F10 F11 F12 Ctrl F2 Ctrl F3 Ctrl F11 Ctrl F12 Alt F2 Atl F3 Atl F4 Alt F5 Alt F7 Alt F8 Alt F9 Alt F10 To add or save a sales memo or a cash payment display interface for cash payment To browse or edit a sales memo To browse or delete a sales memo To select a sales memo under Browse Mode To change the salesman To modify the format of sales memo To preview a sales memo To print a sales memo To modify total discount amount To modify the quantity of a stock To save a sales memo with balance amount To change the currency To modify total discount rate To focus on Multi Payment Grid User can use Delete to delete the record at cursor position To show total amount in customer display Under edit mode to focus on the field of stock code To exit from Sales Memo Entry under browse mode To browse the stock file Paid 10 dollars Paid
37. aditional Chinese BIG5A ih 5 fb Simplified Chinese GB AA iach jes E cme Figure 1 2 Select Language screen Click OK button after the desired Language selected Then go to next step Chapter One Installation Setup program This program will install AccPower Welcome to AccPower Retailing System 4 0 0 eB Retailing System 4 0 0 on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Cancel Figure 1 3 Welcome screen Press Next button to install AccPower Retailing System Setup will install AccPower Retailing System 4 0 0 in the following folder To install into a different folder click Browse and select another folder You can choose not to install AccPower Retailing System 4 0 0 by clicking Cancel to exit Setup Destination Folder C Aps3000ProV4 Browse Cancel Figure 1 4 Destination Folder Default folder for AccPower Retailing System is C APS3000PRO Click Browse R button for installation to another folder Otherw
38. amount Disable Printing Please mark v in this field for disable the printing function after a Sales Memo issued Slip Printer Please mark v in this field for supporting Slip Printer Cash Drawer Mode Port Pole Display Mode Chinese Supported Pole Display shows Press the button beside the field by the mouse to call the dialog box for selecting Cash Drawer Mode The port to link Cash Drawer Press the button beside the field by the mouse to call the dialog box for selecting Pole Display Mode Please mark V in this field if Pole Display supporting Chinese Pole Display can be showed by Stock Name or Stock Code 3 13 Vendor Stock Last Price File This file keeps all information about the latest purchase price of a stock from different vendors It is helpful for user to handle purchase transactions All the user need to do is to select the desired vendor AccPower Retailing System will automatically display all stocks which had been ordered from this vendor The 3 22 Chapter Three General Files Management information includes stock code stock name currency unit price discount rate quantity bill number and bill date r Al Vendor Stock Last Price File S Vendor Code ___ Vendor Name EHK001 fe Epison H K Co Ltd ma HE Stock Code Stock Name e gt CASCS5000F Canon Scanner CanScan 5000F CASCS9900F Canon Scanner CanoScan 9900F CASCSD1250U2 Canon Scanner CanoScan D1250U2 Stock Code
39. andard Cost and Last Purchase Price Search Methods Display Format Sales Entry Interface Search Customer by Bar Code If this field be selected AccPower Retailing System will execute the search action until the user input search criteria and press Enter in Customer Code field of Sales Entry Interface There are hints if no matched records found Search Stock by Bar Code If this field be selected AccPower Retailing System will execute the search action until the user input search criteria and press Enter in Stock Code field of Sales Entry Interface There are hints if no matched records found Search Customer by AccPower Retailing System uses incremental searching method User can set the default field for searching the customer via customer code customer name or telephone number Multi Stock Selection User can select more than one stock in incremental searching lookup box When set to True this property allows the ability to select multiple contiguous records with the mouse while the Shift key is pressed and to select multiple uncontiguous records with the mouse while the Ctrl key is pressed The selected stocks will be added to the current transaction by selecting order The default quantity is 1 The Retail Price will be used as the unit price Purchase Entry Interface Search Vendor by Bar Code If this field be selected AccPower Retailing System will execute the search action until the user input search criteria and
40. asy to handle Company Information It is only to fill the data in certain fields AccPower Retailing System will confirm you to save the modification or not when you press Exit Press Yes to save the records f i laies Company Information 2 8 Company Name Company Logo Glorious Technology Co Ltd Demo Company Address 10 F Wui Tat Centre 55 Connaught Road West T M Sheung Wan Hong Kong Tel No Fax No 852 2857 2761 852 2540 5563 E Mail info accpower com Web Site http www accpower com Load Logo Delete Logo Sl ext Figure 3 1 Company Information Currency File Currency File divides into two parts Local currency and foreign currency Local currency is the currency used by the user at his place and to be used in company s financial reports The exchange rate is 1 You should input all information including code exchange rate and description 3 1 AccPower Retailing System F System Files Currency File Payment Methods File Class File Remark File Credit Status File Detaji Code Rate Description a CNY 1 1760 Ren Min Bi 4 HKD 1 0000 Hong Kong Dollars USD 7 8000 United States Dollars Local Currency HKD Hong Kong Dollars New Delete Code Exchange Rate Description 3 3 Figure 3 2 Currency File Currency s short name up to 4 characters Exchange rate for local currency is 1 The exchang
41. ation of vendors AccPower Retailing System Inactive Name Please mark v in this field if the vendor had been terminated After that no any invoices can be issued to this vendor However this vendor should not be deleted before Year End since this vendor may have linkage with other transactions e g invoice Vendor s name with maximum 60 characters r Vendor File Sr Purchase Information Contact History Remark Ad C Name Canlon H K Co Ltd E Mail cmhkwebm chk canlon com hk Web Site www canlon com hk Code CHC001 Currency HKD Class Inactive X dress 19 F The Metropolis 10 Metropolis Drive Hung Hom Kowloon Hong Kong Contact Mr Leung Direct Line Tel No 22702828 Fax No City State ountry Post Code v New Edit i Delete gt PI H Cance Save Exit Address City State Countr Contact Direct Line Tel No Fax No E mail Web Site Figure 3 7 Vendor s Contact information It is to record the address of a vendor Press Enter to add a new line y Post Code User can key in relevant information in these fields Key person in this company to be contacted Telephone number to contact key person directly Telephone number of the company Fax number of the company E mail address for the company or contact person For example our company s customer suppo
42. chase Control gt fy Stock Adjustment Entry Languages gt Set Default Language EG Login as Other User Ctl F1 J Exit Figure 2 3 Multi Company Control Quotation Entry To browse add edit or delete a quotation Sales Order Entry To handle customer s sales order Sales Invoice Entry To browse add edit or delete a sales invoice Sales Return Entry To handle sales return from customer Delivery Note Entry To handle the information of goods delivery The content can be copied from sales invoice and modified partly by user Customer Stock Last Price File User can search the latest selling price sold of a stock for different customers in this file The price can be modified Chapter Two Functions and Operations Report Center File Maintenance System Tools Help Multi Company Control Sales Memo Entry F2 Sales Memo Payment F3 Purchase Control ty Stock Adjustment Entry Languages Set Default Language ES Login as Other User CtrltF1 Jf Exit Figure 2 4 Sales Control Menu 2 4 1 3 Purchase Control Purchase Order Entry To handle the purchase from vendor Vendor Invoice Entry To input vendor invoices and handle stock and A P Purchase Return Entry To handle purchase return to vendor Vendor Stock Last Price File User can search the latest purchase price of a stock bought from the vendors The price can be modified ReportCenter File Maintenance System Tools Help Multi Company Control gt Sales Control
43. d to change the password of ADMIN UES IEL ET Accpower Retailing System leet ADMIN Figure 2 1 User Logon Screen 2 1 AccPower Retailing System 2 2 2 2 1 Multi Company Control Multi Company Control is to handle different data files of different companies or different years You should set up a company data firstly If you want to explore the functions of the System please press Explore Sample Data Create a company data Figure 2 2 will be displayed when you press Create a company data Fill in relevant information press Save company record to save the record and exit To abort the record just press Cancel without save to exit without save Company short name Company short name is the name of a company data and used for the name of data path Please just use letter or number for company short name The requirement for creating a name of data path please refer to the requirement of your Operating System Accounting Period Description Data Path It is to describe the accounting period e g 2005 04 01 2006 3 31 It can be blank The directory stores the data file e g c aps3000pro data samplel The System will automatically set the data path as the directory of the System installed data company short name For example if the System is installed in c aps3000pro and company short name is accpower the data path will be c aps3000pro data accpower Multi Company Control gt
44. de StockCode Quantity Ov Total Quantity 4 i i a E t i s Print New Edit Delete Exit L J Figure 4 1 Sales Memo Entry Shift This shift is selected by user before entered into this interface x Pars a pe Void There will be a Vv in this field when a Sales Memo is deleted Stock 4 1 AccPower Retailing System 4 2 Currency Salesman Cashier Revision Modified Date Modified By Details quantities will be increased and sales transactions will be deleted when a Sales Memo is deleted For security reason deleted Sales Memo still keeps in the System for supervisor s checking Default currency is local currency To change the currency please press F3 to choose the desired one To record the salesman responsible to this memo To change the salesman please press F6 to choose the desired one The user who login in the System The times of this record modified 0 will be marked for this record saved in first time AccPower will automatically add 1 for each modification AccPower will automatically update the latest modified time of this record AccPower will automatically update the latest modified user name of this record Each memo can contain many items It includes Stock Code Stock Name Description Quantity Unit Unit Price Discount and Amount Stock Code The stock code in here will be automatically filled in when a stock code is input directly or read by bar code reader
45. dor please mark v in this field Contact History This page is to record all contact information related to a vendor AccPower Retailing System displays 14 days contact information 7 days before or after the current day The date range can be set by the user To view or edit the information please use mouse to double click the field of content Remark Remark It is for user to input supplementary information for a vendor Billing Reminder The information will be automatically filled in the remark field of a sales invoice Create Date This field will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing the desired date 3 7 2 Chapter Three General Files Management r Vendor File tex Contact Information Purchase Information Contact History Remark CHC001 Canlon H K Co Ltd Date Time Content Contact Person a gt E 4 r X New f Delete a New if Delete Edit Cance Save Figure 3 9 Vendors Contact History Opening Balance Setup The opening balance is not just a number It should include the content of an invoice invoice number invoice date invoice amount and paid amount The user should key in all unpaid invoices Of course you can group all unpaid invoices into one For example if th
46. e 9 8 2011 bd Currency HKD v Rate 1 0000 Job Code X Description Prepared by X Ref No Item Stock Code Stock Name Quantity Unit Unit Price Amount b1 CASCSD646U Canon Scanner CanoScan D646U ex 2 Pcs 0 00 0 00 2 EPSC1160 EPSON Ink Jet Printer Stylus Color 1160 1 Pes 0 00 0 00 Total Quantity 1 Total Amount 0 00 oe ese 2 ii Print J L Edit Delete Save Ext Figure 10 1 Stock Adjustment Entry The currency will be filled as local currency It can be altered 10 1 AccPower Retailing System Rate It is the exchange rate between the selected currency and local currency AccPower Retailing System will exchange the foreign currency to local currency based on this exchange rate Job Code The job code assigned to this transaction It can be blank Prepared By It is to record the employee who is responsible to this stock adjustment Ref No It is for user to input supplementary information 10 1 2 Detail The items must be stock items It includes seven fields Item Stock Code Stock Name Description Quantity Unit Unit Price and Amount Item It is to input the number for each item or other information Stock Code User can input the code directly or press the button beside the field to select the existing records Stock Name Description Stock name is automatically filled in when Stock Code has been selected User can modify stock name directly However the modified stock name is just for this record
47. e Discount 0 00 AIP Account 2000 Credit Limit 100 000 00 Payment Method BOC Cheque X Opening Balance 0 00 E Delivery Methods Local Delivery v Current Balance 590 754 40 Staff JP001 v BankAccount No Credit Status bd Tax ID No Taxable F rh a it fi New Edit Delete e e Exit Payment Method Figure 3 8 Vendor s Purchase information The payment method is usually used by the vendor It will automatically be filled in when an invoice issued and can be altered temporarily AccPower Retailing System Delivery Method Default delivery method of a vendor Staff The responsible staff for this vendor and will be filled in Prepared By field by AccPower Retailing System automatically Credit Status It is to classify the credit status of a vendor Credit Limit It is the maximum credit limit for a vendor When A P is greater than credit limit AccPower Retailing System will reject to issue an invoice or to give warning signal according to different authorize level Opening Balance The opening balance for this financial year is automatically brought from previous financial year by AccPower Retailing System If you are first time to use AccPower Retailing System please refer to Opening Balance Setup Current Balance Amounts due from vendor including opening balance Bank A C No _ Vendor s main banker account number Tax ID No Vendor s Tax ID No Taxable If the sales tax is paid by the ven
48. e posted this vendor s account payable 8 2 Remark Remark User can input detail description for each purchase return Delivery Date The date to deliver the goods To input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Ref No It is for the user to input supplementary information Customer Order No It is the order no for the customer Vendor Quotation No It is the quotation no from the vendor 8 3 Other Functions Print Under Browse mode press the right key of the mouse to call functions menu The first function is to print purchase return User can also press F10 to call dialog box for printing or preview Modify Format Press F8 or right key of the mouse on Print dialog box to call Report Designer User should select the desired format before Report Designer executed Search To search a designated purchase return press the button beside the field of Invoice No or press the right key of the mouse to call functions menu for searching Copy User can copy the content of the existing transactions to a new purchase return by pressing right key of the mouse to call functions menu for copying Unit Price Decimal User can set decimal point maximum to 4 point for unit price in Preference File 8 4 Chapter 9 9 1 Chapter Nine Account Payable Payment Entry Account Payable Payment Entry Account Receivable Payment Entry is designed to set
49. e rate for foreign currency is one unit foreign currency equal to how much local currency For example if local currency is HK Dollar One US Dollar can change for 7 8 HK Dollars The exchange rate for US Dollar is 7 8 If you are first time to this file please fill in all information and choose one currency as local currency If the exchange rate of the chose currency is not equal to 1 AccPower Retailing System will automatically change the exchange rate of the chose currency to 1 and the exchange rate of other currencies will be adjusted to correct value Detail description for this currency Transaction Numbers File Transaction Numbers File records the initial number for every transaction For example if you want to set the next invoice number is I2011 00080 you can just input 1201 1 00080 in the relative field All transaction number will be incremental automatically 3 4 Chapter Three General Files Management Note Each type of transaction number should be differentiated The simple method is to add a character in front of number For example add I in front of Invoice number and add DN in front of Delivery Note number etc F GH Transaction Numbers File Retailing Number Purchase Number Stock Number Sales Memo Number CM00080 Sales Memo Payment Number Pv00012 Figure 3 3 Transaction Number Files Tax File AccPower Retailing System supports multi taxation for m
50. e selected here will be used Otherwise Default bank account selected in Control Account File will be used z p System Files baba Currency Fil f Class File Remark File Credit Status File Deltajee Payment Methods Account Code a gt BOC Cheque 1020 10 BOC Saving 1020 20 Cash 1010 Cash Cheque 1050 Cheque 1020 20 qj New Delete Figure 3 5 Payment Methods File Chapter Three General Files Management 3 6 Class File The name for a class is up to 40 English or Chinese characters System Files army Remark File Credit Status File De gt Class a gt Ink Jet Printer Scanner Currency File Payment Methods File fi new Delete Ji Ext Figure 3 6 Class File 3 7 Vendor File This file is to keep basic information for all vendors It is familiar with Customer File 3 7 1 Input Information Contact Information Code This field is max to 20 digits or characters Under Insert mode vendor code can be altered After the vendor s record saved this field cannot be altered To be better management it should be added an appropriate character in front of digit For example if a company s short name is CA vendor code should be CA001 The next one will be CA002 Currency The currency mostly used by this vendor This currency will be automatically filled in all transactions Class It is to record the classific
51. em supports 6 image formats i e JPG JPEG BMP ICO EMF and WMF When you use Report Designer to design the format of a report please specify the designated image format One type of image format for all stocks is recommended 3 8 5 Image Create Date 3 9 Employee File This field will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Employee Code This field can contain 20 characters Under Insert mode employee code can be altered After the record saved this field cannot be altered To be better management it should be added an appropriate character in front of the digit Inactive If this record is not to be used please mark Vv m Employee File Se Employee Code GM001 Inactive English Name Gilbert Mok Chinese Name Address Sex Male LD No Mobile No City State Home Tel No Country Post Code Birthday b E Mail Join Date 1 4 2003 X Web Site Commission Rate 4 00 Remark Create Date 1 4 2003 Modified Date 20 8 2011 11 24 47 7 Modified By ADMIN a es age a ES Cancel e Em Figure 3 14 Employee File 3 14 3 10 English Name Chinese Name Address Chapter Three General Files Management Employee s English name Employee s Chinese name It is record the address of an employee Press
52. er cannot alter It equals to Quantity times Unit Price minus Discount Insert and Delete an Item To insert a record at cursor position press Insert button on the keyboard Press Ctrl Del to delete the record at cursor position Chapter Six Purchase Order Entry i nl i Purchase Order Entry lolak Main Remark P O No PO00036 fa Date 15 12 2011 Currency USD v Rate 7 8000 Vendor Code Job Code m HPH001 f HPC H K Co Ltd Prepared by SC001 18 F Phase 1 North Point Centre 888 King s Road PaymentTerms 0 days North Point Hong Kong Payment Method BOC Cheque X Contact Miss Law Tel No 22997777 Delivery Methods Local Delivery X item Stock Code Stock Name Description Quantity Unit Unit Price Disc Amount a b1 CASCS5000F Canon Scanner CanScan 5000F 15 Pes 208 00 0 00 3 120 00 2 CASCS9900F Canon Scanner CanoScan 9900F 15 Pcs 256 00 0 00 3 840 00 3 CASCSD1250U2 Canon Scanner CanoScan D1250U2 15 Pcs 128 00 0 00 1 920 00 Tax1 0 00 0 00 Total Dis 14 0 00 0 00 Freight Charges 0 00 Tax2 0 00 0 00 Total Dis 2 0 00 0 00 Others Charges 0 00 Balance 8 880 00 eee ea a a z fi Print New j Edit Delete Exit d Figure 6 1 Purchase Order entry Footer Footer includes Tax 1 amp 2 Total Discount 1 amp 2 Freight Charges Other Charges and Balance Tax 1 amp 2 Total Disc 1 Total Disc 2 Freight Charges Other Charges Balance Sales
53. ere are ten unpaid invoices totally amounted 2 800 It can be represented for one invoice BAL980001 amounted 2 800 Under Insert or Edit mode press Insert button of the keyboard or double click this field by mouse to call the screen of Figure 3 21 Invoice Number It contains 20 digits or characters It must be unique hg Opening Balance Setup pa Invoice No Date Due Date Cur Rate Salesman Invoice Amount Paid Balance d Vi1003689 1 3 2010 1 4 2010 HKD 1 0000 JP001 1 200 00 300 00 900 00 vi1003780 10 3 2010 10 4 2010 HKD 1 0000 JP001 2 100 00 500 00 1 600 00 elete i New F xe New f Figure 3 10 Opening Balance Setup Invoice Date Invoice date is the date to issue an invoice AccPower Retailing System Due Date It is the payment date for an invoice Currency The currency used in the invoice Rate It is the exchange rate between the selected currency and local currency To change it just by input the new rate directly To change the exchange rate permanently please go to Currency File Salesman The salesman is responsible for this invoice User can select the desired one just by pressing the downward arrow Invoice Amount Total invoice amount exclusive discount amount Paid The amount has been paid Balance Total invoice amount minus paid amount AccPower Retailing System automatically calculates it 3 8 Stock File The file is to keep the information for stocks User can also add a no
54. f backup diskettes are more than one please insert the diskettes by order The Application will automatically check whether anyone executed the Application including other modules before Restore Data function is executed Otherwise the function will not be executed Note This function will overwrite the data in target directory Please be careful If Restore procedure is stopped by force the data in hard disk may be damaged S YI Restore Data Restore from C aps4bak zip f Z sennen Figure 11 2 Restore Data Transaction Audit When there is the difference from the actual value due to hardware problem Transaction Auditor can be executed to recalculate the balance of different transactions 11 4 Year End Chapter Eleven System Tools FE Transaction Auditor S Checking Sales Invoice No a Checking Sales Return Invoice No Checking Vendor Invoice No Checking Purchase Return Invoice No Checking Delivery Note No Checking Stock Adjustment No Checking Sales Memo No Checking Transfer Voucher No Checking Customer Payment Voucher No Checking Account Payable Payment Voucher No Checking Sales Memo Payment No m Checking customerNvendor opening balance aa Processing Account 7020 7 Check Customer Vendor Opening E Check Journal Transaction V Check System Number E Rebuild Transactions Audit il Exit Figure 11
55. gt Purchase Control Purchase Order Entry fy Stock Adjustment Entry hay Vendor Invoice Entry Languages gt y Purchase Retum Entry Set Default Language Account Payable Payment Entry S LoginesOtherUser Ctre __YemdowStock Last Price File H Exit Figure 2 5 Purchase Control Menu 2 4 1 4 Stock Adjustment User can adjust the quantity for individual stock in this interface This function is to be used when the actual stock quantity is different from book balance caused by material loss stolen etc 2 4 1 5 Other functions AccPower Retailing System Language Set default Language Exit 2 4 2 Report Center There are many kinds of operation and financial In Language menu there are three choices English Traditional Chinese and Simplified Chinese Traditional Chinese uses BIGS character set while Simplified Chinese uses GB Code Please select the correct one that matched with the character set of your Chinese System Otherwise non readable character will happen If happened it can be solved by just choosing the correct one in Language menu You can use this function if certain language interface is to be used for every entry To shut down System and release RAM Exit button on Function bar has same function reports All reports are helpful to analyze your company s position It includes General Ledger Reports Account Receivable Reports Account Payable Reports Stock Reports Sales Analysis Report
56. ise click Next N to continue AccPower Retailing System This installation program can create backup copies of all files replaced during the installation These files will be used when the software is uninstalled and a rollback is requested If backup copies are not created you will only be able to uninstall the software and not roll the system back to a previous state Do you want to create backups of the replaced files Yes C No Please select the directory where the replaced files will be copied Backup File Destination Directory C Aps3000ProV4 BACKUP Browse Cancel Figure 1 5 Destination Folder for Backup File If Yes be selected in Figure 1 5 the folder for backup file is required Otherwise Installation Program will go to next step Enter the name of the Program Manager group to add AccPower Retailing System 4 0 0 icons to JACCPOWER 7 Zip Accessories ACCPOWER Acronis Administrative Tools AnySoft Blancco Borland Delphi 3 Borland Delphi 6 Borland InterBase 2007 instance gds_db BrowserPlus Canon Utilities Clear History CodeGear InterBase 2009 instance gds_db Cancel Figure 1 6 Group Folder for AccPower Retailing System 1 4 Chapter One Installation You are now ready to install AccPower Retailing System 4 0 0 Press the Next button to begin the installation or the Back button to reenter the installation information Cancel Figure
57. issued Taxable If there is a sales tax on a stock please mark Vv Purchase Information Last Purchase Price The latest purchase price for a stock is automatically updated by AccPower Retailing System Average Cost Price Average cost price is calculated based on actual purchase price When a vendor invoice issued this field will be automatically filled in If you are first time to AccPower Retailing System this field should be key in by yourself Otherwise the result of average cost will be wrong Standard Cost Price It is set and updated by the user Taxable If there is a sales tax on a stock please mark Vv Vendor Stock Code It is for user to input vendor s stock code If it is different from yours you can input the vendor stock code in this field You can also change P O format by yourself to display vendor s stock code a Stock File crime Basic Information Sales Information Purchase information Remark Image EPSC1160 EPSON Ink Jet Printer Stylus Color 1160 Last Purchase Price 2 010 00 Average Cost Price 2 050 00 Standard Cost Price 2 050 00 Taxable vV Vendor Stock Code mare a if IL New Edit Delete e Save Exit c d Figure 3 13 Stock File Purchase Information 3 13 AccPower Retailing System 3 8 4 Remark It is to record the supplementary information for a stock User can save the image of a stock here AccPower Retailing Syst
58. le Text File HTML File MS Excel File MS Word File Lotus 1 2 3 File QuattroPro File XML File MS Access Database File and ADO File The data can be imported including Chart of Accounts Customer File Vendor File Stock File Employee File Currency File Payment Methods File Class File Credit Status File District File Unit of Measure File Job File and Tax File Notes 1 If the data is read from MS Access and ADO MS Access and ADO database engine or compiler must be installed firstly No database engine or compiler must be installed if the data read from other formats such as MS Excel 2 User should have certain knowledge of database structure and source database formats Steps to import data 1 Select target file such as Customer File and source file Press Start Import to start 2 Select file format of the data you want to import and press Next User can also press Specifications to use the previous imported files setting 3 The System will show the directory and file name for confirmation 4 Then user should choose the correct settings such as Text Settings Data Formats which are related to the selected source file If OK press Next to preview 5 Select field mappings to specify the correspondence between fields in the source and destination files 6 The result of field mappings will be showed here To filter the data of source file please select Load when or Skip if and set the appropriate c
59. mark Vv Name Name of a job ff Job File 2 8 Code JB001 Inactive E Name Office Network Installion Contact MrAu Young Address Room 1502 15 F Hewlett Centre Direct Line 54 Hoi Yeun Road KWUN TONG KOWLOON Tel No 27948977 Fax No 27984877 City State Start Date 25 7 2011 X Country Post Code Finish Date 25 8 2011 E Mail Complete Rate 80 00 Web Site Remark Create Date 1 4 2011 Modified Date 19 8 2011 17 22 02 Modified By ADMIN mar K f JL New Edit Delete Cancel Save Exit K Figure 3 15 Job File Address It is record the address of a job Press Enter button to add a new line City State Country Post Code User can key in relevant information in these fields Contact Tel No Fax No E Mail Web Site Start Date Finish Date Complete Rate Start date for the job 3 16 Fax number in the job place E mail address of the job place Web site of the job place Completion date for the job Completion rate for the job The responsible person of the job Telephone number in the job place 3 11 Chapter Three General Files Management Create Date This field will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date User Security User Security is to control the authority to each user for each function Each function for each user can be res
60. mber To change the Invoice No for next invoice you should go to Transaction Numbers File in File Maintenance This field is the date to issue an invoice and will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows Press the button beside the field by the mouse to call the dialog box for searching via vendor code vendor name or telephone number The currency will be filled as vendor s default currency It can be altered It is the exchange rate between the selected currency and local currency AccPower Retailing System will exchange the foreign currency to local currency based on this exchange rate The job code assigned to this transaction It can be blank 7 1 AccPower Retailing System Prepared By It is to record the employee who is responsible to this vendor invoice Payment Terms It is the credit days granted from the vendor Please refer to Vendor File Due Date The date of account payable will be due It is automatically calculated by AccPower Retailing System based on payment terms It can be altered by the user Payment Method It is to record vendor s payment method If there is an account code selected for this payment method in Payment Method File
61. n stock item stock in stock file It should be classified as Service type AccPower Retailing System will not count the quantity of this stock The interface for Stock File divides into Basic Information Sales Information Purchase Information Remark and Image 3 8 1 Basic Information Stock Code This field is up to 30 digits or characters Under Insert mode stock code can be altered After the stock information saved this field cannot be altered To be better management stock code should be easy to memory Bar code should not be used as stock code Bar Code The content of bar code e g 4899628434108 Service Item If the stock is non stock item please mark Vv Inactive Please mark v in this field if one stock had been stopped to sell However this record should not be deleted before Year End since this record may have linkage with other transactions e g sales invoices or vendor invoices 3 10 Chapter Three General Files Management Name The name for a stock with maximum 60 English or Chinese characters Stock Type To work with General Ledger the types of a stock is very important Different accounts will be debited credited when different stock type selected please refer to Section 3 6 Control Accounts The inventory of a stock with Service type will not be counted Stock File te a mation Sales Information Purchase Information Remark Image Code
62. nvenient there are a series of function keys for user to call the desired function directly To press the function keys on the keyboard the relative function will be executed by AccPower Retailing System F1 On any interfaces press F1 to call Online Help for current interface F2 Under Browse mode press F2 to add a new record Under Insert Edit mode press F2 to save the record F6 On any transactions entry interface user can input a new record to maintenance files without exiting the transaction entry interface To do this 2 10 2 7 Chapter Two Functions and Operations just by pressing F6 on the appropriate fields such as customer code currency or salesman etc The interface of relative maintenance files will be displayed When finished press Exit to close this interface and the current record will be copied to this transaction F8 On Printing dialog box press F8 to execute Report Designer to modify the report format F10 Under Browse mode of any transactions press F10 to call Printing dialog box F12 Send out reports via e mail Ctrl Del To input items press Ctrl Del to delete the record at cursor position Ctrl E To change to English interface Ctrl B To change to traditional Chinese interface Ctrl S To change to simplified Chinese interface Send reports by e mail All reports in AccPower Retailing System can be sent out to the designated person via e mail To call this function presse
63. ocumentation and shall not include or extend to any claim for or right to recover any other damages including but not limited to loss of profit data or use of the software or special incidental or consequential damages or other similar claims even if Glorious Technology Co Ltd has been specifically advised of the possibility of such damages 4 This warranty is invalid when the product has been damaged through misuse negligence accident computer virus and natural calamities 5 Glorious Technology Co Ltd is not responsible for the data which create or produce by the software 6 Glorious Technology Co Ltd makes no representation or warranty that the software or documentation are error free or meet any user s particular standards requirements or needs 7 Glorious Technology Co Ltd provides no warranty at all to any person other than the Limited Warranty provided to the original purchaser of this product 8 Installing and using this software indicate the purchaser and the users acceptance of above terms and license agreement The invalidity or unenforceability of any provisions of this License Agreement shall not affect the remaining provisions hereof Chapter 1 1 1 3 14 Chapter 4 4 1 Chapter 5 Sol 5 2 Chapter 6 6 1 6 2 Installation Before installation Execute installation program Installation Steps Network version installation Software Dog Installation Functions and Operations Enter
64. please search a file named instdrv exe under Driver Folder in the folder of AccPower Retailing System installed default folder C APS3000PROV4 DRIVER Double click this file and press Uninstall Driver to uninstall Software Dog driver 1 7 Chapter Two Functions and Operations Chapter 2 Functions and Operations 2 1 Enter into System Use mouse to click Start button and choose AccPower Retailing System in Programs or AccPower Retailing System icon in desktop Multi Company Control appears whenever you start the System To add delete or edit the information of one company data please refer to Section 2 2 Multi Company Control To enter into the System please use the mouse to double click a company data or choose a company data and then click Open a company data The System will automatically execute the initialization when the user is first time to the System There are some basic information should key in Of course this information can be altered lately Next Log On interface will appear default user name and password is ADMIN and PASS respectively And then the interface for Company Information Currency System Number Accounting Period and Tax File will be shown Please input the information according to your company If Change Password has been ticked in Log On interface Change Password interface will be shown after you are successfully log on ADMIN is a user with the highest authority It is highly recommende
65. press Enter in Vendor Code field of Purchase Entry Interface There are hints if no matched records found 3 19 AccPower Retailing System Search Stock by Bar Code If this field be selected AccPower Retailing System will execute the search action until the user input search criteria and press Enter in Stock Code field of Purchase Entry Interface There are hints if no matched records found Search Vendor by AccPower Retailing System uses incremental searching method User can set the default field for searching the vendor via vendor code vendor name or telephone number Multi Stock Selection User can select more than one stock in incremental searching lookup box When set to True this property allows the ability to select multiple contiguous records with the mouse while the Shift key is pressed and to select multiple uncontiguous records with the mouse while the Ctrl key is pressed The selected stocks will be added to the current transaction by selecting order The default quantity is 1 The Last Purchase Price or Standard Price by order will be used as the unit price i Preferences jo ea General Search Methods Display Format Sales Memo Setup Sales Entry Interface Search Customer by Bar Code Seach Stock by Bar Code Search Customer by Customer Code x Multi Stock Selection Purchase Entry Interface Search Vendor by Bar Code ia Seach Stock by Bar Code Search Vendor by
66. r each transaction e g Sales Invoice saved If there is v in this field printing action will be automatically executed If there is no Vv in this field Ask before Printing and Show Print Dialog will not display Ask before Printing AccPower Retailing System will automatically check this setting when printing action executed If there is VW in this field the print dialog will be displayed for user to choose print or not If there is no v in this field printing action will be automatically executed il ry Preferences So General Search Methods Display Format Sales Memo Setup Printing Print after Save Default Format Company Letter Ask before Printing v Paper Size SPARET AIA X Show Print Dialog 7 Stock Sales Costing Method Average Cost X JL Ext x A Figure 3 17 Preference File General Show Print Dialog Default Format Paper Size If there is v in this field AccPower Retailing System will display print dialog box before printing User can change the printer setting in here This format is usually used to print out This paper size is used to print User can change the paper size temporarily in Print Dialog box If user has modified the report format the paper size cannot be changed in here 3 18 3 12 2 Chapter Three General Files Management Stock Sales Costing Method There are three types of costing method Average Cost St
67. r Operation System If there are many data to backup more than one diskette may be requested Please place the diskettes with backup data in a safe place with right label This function is to restore the backup data to current directory Please choose source driver and press OK button to restore data If backup data in two or more diskettes please insert the diskettes by order Transaction Auditor Year End Database Tools When the database had been damaged or there was a problem in hardware the outstanding of customers vendors and stocks may be incorrect This function is to correct such errors It is to bring forward the balance to next financial year There are three functions Check and repair Data File Delete Transaction files and Clear All data AccPower Retailing System Export Data to Other Format User can export the data in AccPower Retailing System to other formats The formats are up to 17 general formats system Tool Help 44 Backup Data lih Restore Data Transaction Audit Year End Database Tools gt Check and Repair Data Files Delete Transactions D Import Data from Other Format File rie All Data sas Export Data to Other Format File Z Figure 2 9 Utilities Menu 2 4 5 Help Menu Contents Online Help s main directory will be showed here You can choose an appropriate item How to Use Help The descriptions for how to use Online Help are provided by Operating System About To
68. reign currency to local currency based on this exchange rate The job code assigned to this transaction It can be blank 6 1 AccPower Retailing System Prepared By Payment Terms Payment Method Delivery Methods Detail It is to record the employee who is responsible to this purchase order It is the credit days from the vendor Please refer to Vender File It is to record vender s payment method It is to record the delivery method for this purchase order The items can be stock items or remarks input by the user It includes eight fields Item Stock Code Stock Name Description Quantity Unit Unit Price Discount and Amount Item Stock Code Stock Name Desc Quantity Unit Unit Price Discount Amount It is to input the number for each item or other information User can input the code directly or press the button beside the field to select the existing records ription Stock name is automatically filled in when Stock Code has been selected User can modify stock name directly However the modified stock name is just for this record For the item not existing in Stock File user can input the name in here The quantities are ordered from the vendor It can be selected from the existing records or input directly The purchase price for the stock This discount is defaulted as percentage Thus please just input the digit This amount is automatically calculated by AccPower Retailing System Us
69. riterias Expression Builder can be called for helping to set the appropriate criterias by pressing the button beside AccPower Retailing System 7 Select the appropriate Import Mode and press Execute to begin the import process Press Specifications to save all settings of this import The figures of imported records will be showed after the import process finished 11 7 Export Data to Other Formats AccPower Retailing System has a powerful function Export Data to Other Formats for user to export the data to many general formats such as Text File HTML File MS Excel File MS Word File Symbolic Link File DIF File Lotus 1 2 3 File QuattroPro File SQL File XML File MS Access Database File Rich Text File SPSS File PDF File and LDAP File By doing that the data in AccPower Retailing System can be read by other applications m Export Data to Other Format ea Master Files a Query Condition piin Ji 7 Cust T Vendor 2 v Contact Date Range To Run Stock Unit Hold Ctrl key and then press left mouse button to select record s AcCode EName Currency gt 1010 Petty Cash Payment Methods 1020 Bank Account eaa 1020 10 Bank Current District 1020 20 Bank Saving Job 1020 30 Time Deposit Tax Remark 1030 Prepayments Member 1050 Invoice Deposit Customer Stock Last Price 1060 Cash Payment Vendor Stock Last Price 1070 Credit Payment 3 Transaction Files 4 Transfer Voucher
70. rt E mail address is support accpower com Vendor s company web site Our web site is http www accpower com company s Purchase Information Payment Terms Payment is due Plus X days Purchase Discount A P Account Chapter Three General Files Management To record the payment terms of a vendor The due date will be automatically calculated when an invoice issued Of course the due date can be altered when an invoice issued The date for calculating the payment date It divides into three types invoice date 15 date of each month and End date of each month The date is the payment date for each invoice matched with payment terms For example if the payment term is 15 days credit the payment date will be invoice date plus 15 days based on invoice date or the next fifteenth date plus 15 days based on 15 date of each month or the date at month end plus 15 days based on End date of each month It is used to calculate the due date of an invoice The due date can be edited when an invoice issued This figure will be automatically filled in the field of Total Discount 1 in a vendor invoice User can set different A P account to different vendor Only the account with A P category in Chart of Accounts will be displayed here r Vendor File kaS Contact Information F CHC001 Canlon H K Co Ltd Payment Terms Paymentis due End of Each Month yiplus 0 days Purchas
71. s Purchase Analysis Reports Quotation Reports Sales Order Reports Purchase Order Reports Job Reports and Print Cheque Report Center File Maintenance System Tools Help Account Payable Reports gt Stock Reports gt Sales Analysis Reports gt Daily Closing Summary Report Purchase Analysis Reports gt Daily Sales Detail Report Purchase Order Reports gt Sales Memo Payment Detail Report Tax Reports gt Qutstanding Sales Memo Report Print Cheque Stock Ranking by Amount Report Stock Ranking by Quantity Report 2 4 3 File Maintenance menu All master files are under Salesman Performance Analysis Report Figure 2 6 Report Center Menu File Maintenance menu Before input any transactions you should finish these master files 2 4 4 Chapter Two Functions and Operations File Maintenance System Tools Help Ta Vendor File T Stock File a Employee File 857 Currency File ka Payment Methods File Class File Credit Status File Delivery Methods File District File Unit of Measure File 8 Job File Tax File ul Transaction Numbers File Preferences File Account Period E User Security Maintenance Company Information Figure 2 7 File Maintenance Menu System Tools menu Backup Data Restore Data It is to compress the data to the target directory which can be floppy diskette hard disk CD RW or ZIP drive Of course the device you chose should be supported by you
72. s F12 in Printing Dialog Box or right click the mouse in Printing Dialog Box to choose Send Report by Mail The reports in JPG format will be created by AccPower Retailing System and attached in the e mail The speed of this process depends on the size of the reports Progress bar will be displayed for reference E Se Hee CASCS5000F zg HPPS7550 ikh 19 8 2011 m FU SVERRE F8 ela RESRLESS F2 fe LS 4 Figure 2 14 Printing Dialog Box 2 11 AccPower Retailing System When the reports in JPG format created Figure 2 15 will be displayed Now you can key in recipient s address subject and message And then press Send to send out the mail Bru SM pop3gtel comhk EO KFE AsO EFAS Eu Seaeee RED nl BES Ljpg 178 KB Figure 2 15 New Messages 2 12 Chapter Three General Files Management Chapter 3 General Files Management 3 1 3 2 There are many common files in AccPower Retailing System In which some files are very important In this chapter we will introduce some key points for these common files Company Information The content of Company Information includes user s basic information company name address telephone number fax number and BR number etc All fields in this file are not necessary to fill in However company name will be showed at almost all reports Thus company name should be filled in It is e
73. show software name version copyright company name and contact method 2 4 6 Quick Access Area lizi tk FERH Accpower Retailing System Pe A ORRA TERENA F2 FEREHMHNA F3 Tl Yika RE T FAMER R REMEKE RRP WwWW accpower com aa FREH aes RALA HEA EMS H ala fa cas EHHTR LAE a Ppl ictal m Figure 2 10 Quick Access Area Chapter Two Functions and Operations Quick Access Area is represented by buttons You can access the desired functions directly by pressing the buttons To point at the button by mouse hints related to the buttons will be displayed 2 5 Choosing and searching records To be more simplification and precision AccPower Retailing System uses Put Down Menu for user to choose the desired data Here three examples date selection put down menu and dialog box are elaborated 2 5 1 Selecting a date In AccPower Retailing System user can use the downward arrow beside date fields to call a calendar For previous month left side arrow should be pressed For next month right side arrow should be pressed Finally use the mouse to choose the desired date 22 3 2005 a March 2005 Sun Mon Tue Wed Thu Fri 3 6 7 8 9 10 13 14 15 16 17 20 21 GBB 23 24 27 28 29 30 31 OSA 221372005 Figure 2 11 A calendar 2 5 2 Put Down Menu BOC Cheque BOC Cheque 1020 10 BOC Saving 1020 20 Cash Cash Cheque Cheque Figure 2 12 Put Down Menu
74. ss F8 or right key of the mouse on Print dialog box to call Report Designer User should select the desired format before Report Designer executed To search a designated purchase order press the button beside the field of P O No or press the right key of the mouse to call functions menu for searching User can copy the content of the existing transactions to a new purchase order by pressing right key of the mouse to call functions menu for copying Unit Price Decimal User can set decimal point maximum to 4 point for unit price in Preference File 6 4 Chapter 7 7 1 Chapter Seven Vendor Invoice Entry Vendor Invoice Entry The interface divides into three pages Main and Remark Main Main page includes three parts header detail and footer Header Header includes major contents of a Vendor Invoice Most of the contents can be selected from the existing files If no suitable record can be selected or to input a new record user can call the interface of the files under Maintenance s to add a new record by pressing F6 on the appropriate fields such as Vender Code Currency or Prepared By etc To close the interface just by pressing Exit and the current record will be copied to this Vendor Invoice Invoice No Date Vendor Code Currency Rate Job Code Invoice number contains 20 digits or characters and is automatically incremental Note Invoice Number should be unique to other Transaction Nu
75. ssion of data folder for Read Write Add and Delete d Create a company data Set up Account Period carefully when create a company data Account Period can t be modified after the company data created Set up some basic information for Customers Vendors Stocks Payment Methods and Employee etc Installation from CD ROM Please shut down all running programs before AccPower installed Put AccPower CD into your CD ROM Figure 1 2 is displayed If Installation Program can t be automatically executed please click Start button to choose Run function Type D ARSSETUP D is CD ROM in dialog box Of course you can also execute ARSSETUP EXE in AccPower CD by yourself Please don t insert USB Software Dog into your computer before Installation Program completed 1 1 AccPower Retailing System Type the name of a program Folder document or Internet resource and Windows will open it for you Open D ARSSETUP Figure 1 1 Run screen in MS Windows 1 3 Installation Steps After Installation Program being run the interface for language selection will be displayed Only matched with the language code of your MS Windows the character set can be displayed correctly Otherwise non readable character will happen Please choose the correct Language Please select the language that you would like to use during the installation FREA AAR ARRES FE ARORA AAE ae Or IS Enalish S2 32 2 l Tr
76. sting files under Maintenance Field description Invoice No Invoice No contains 20 digits or characters and is automatically incremental Note Voucher Number should be unique to other Transaction Number To change Voucher Number for next voucher you should go to Transaction Numbers File in File Maintenance Date Time This field is the date to issue a sales memo and will be automatically filled in as current date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows Sales Memo Entry Eram Invoice No CM00028 a Date 1 10 2011 11 52 03 Shift 1 Void Currency HKD X 1 0000 Salesman JP001 X Cashier ADMIN Member V001 Revision 3 Modified Date 27 1 2011 17 50 02 Modified By ADMIN StockCode Stock Name Description Quantity Unit UnitPrice Discount Amount gt CASCS5000F Canon Scanner CanScan 5000F 4Pcs 2 000 00 3 00 7 760 00 Remark Total Amount 7 760 00 Paid by Cur Payment Pay 500 AIt F10 Pay 1000 Ait F11 Total Discount 0 00 0 00 P MASTER HKD 7 760 00 a UnionPay Alt 0 EPS Alt 1 Total Tax NetAmount 7 760 00 _ Savercasn 2 Paystoo aitrs visacat2 master t3 eS S Paid 7 760 00 Octopus Alt 6 Show Total Alt F2 Change item Att 3 Member Alt F6 l Balance 0 00 Discount Ctri F 11 Quantity F12 Currency Ctr F3 Salesman F6 Bar Co
77. switch There may be communication errors or even damage on data caused from bad quality of network card and switch 12 1 AccPower Retailing System 12 2 12 2 1 12 2 2 12 2 3 12 3 d Qualified network accessories There is an international standard of different network For example Ethernet 1000MB network requires the network accessories with Cat 6 or above standard Notes to send reports by e mail The requirement for email software AccPower Retailing System uses default email software of Operating System to send reports by e mail In order to use the email feature your email software must be MAPI compliant For example MS Outlook and MS Outlook Express are MAPI compliant Please contact the vendor of your email software to obtain more information about MAPI compliance If you want to check your email software that is default email software of Operating System please go to Internet Options in Control Panel Network cabling and email account To send out an email please set up network cabling and open an email account firstly Otherwise the email will be placed in Out Box Not send out immediately If the email cannot send out immediately please check the following a Whether the network cabling is connected b Whether your email software can send and receive an email Try to send an email to yourself If you cannot receive the email please check the setting of network cabling and your email account c For
78. t for this payment based on invoice currency Exch Difference It is the exchange difference between the payment amount and the invoice amount Payment The amount for this payment based on voucher currency Note The currency should be same as voucher currency For example if voucher currency is Hong Kong Dollar the amount filled in this field should be the amount of Hong Kong Dollar 9 2 Chapter 10 Stock Adjustment Entry is to adjust the quantity of individual stock in warehouse 10 1 10 1 1 Main Chapter Ten Stock Adjustment Entry Stock Adjustment Entry Main page includes three parts header detail and footer Header Bill No Date Description Currency Bill No contains 20 digits or characters and is automatically incremental Note Bill No should be unique to other Transaction Number To change the Bill No for next stock adjustment you should go to Transaction Numbers File in File Maintenance This field is the date to entry stock adjustment and will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows It is to record the reason of the stock adjustment Sf Stock Adjustment Entry a of Main Remark Bill No SA00003 Dat
79. ta MCOMPATH is key word and z aps3000prov4 data is data directory which is decided by the user e Save the file and exit Please share the security permission of the data folder for Read Write Add and Delete Sample for APS3 INI COMMON MCOMPATH z aps3000prov4 data TempPath c aps3000prov4 Priv Language 2 Software Dog installation In AccPower Retailing System package there is a hardware protection device Software Dog that shall be inserted into USB port Otherwise it will be treated as a trial version The trial version is just same as released version except there is a limitation up to 100 records Thus if trial version had been installed there is no need to install AccPower Retailing System again provided that the version is same and Software Dog is installed Installation Steps 1 Install AccPower Retailing System firstly 1 5 2 Chapter One Installation 2 Insert Software Dog into USB port of the computer Operating System will install Software Dog Driver automatically During the process you may be asked to press OK If there is a problem please search a file named MicroDogInstdrv exe under Driver Folder in the folder of AccPower Retailing System installed default folder C APS3000PROV4 DRIVER Double click this file and press Install Driver to install Software Dog driver If there is no USB port of the computer please contact us Un installation To un install Software Dog driver
80. tle the payment of a vendor invoice It doesn t involve accounting knowledge The interface is friendly and simple The interface divides into two parts voucher header and contents Voucher Header Journal No Date Currency Rate Ref No Vendor Code Journal number is max to 20 characters It must be unique It is to record the date of transaction and will be automatically filled in as current date To alter just by input directly or use the mouse to double click the button with triangle in this field to call a calendar for choosing a desired date Default currency is local currency If the currency changed the exchange rate will be changed respectively It is the exchange rate between the selected currency and local currency To change it just by input the new rate directly To change the exchange rate permanently please go to Currency File It is for the user to input supplementary information It is up to 20 digits or characters Use the mouse to press this field to call search dialog box for searching records via Vendor Code seml By Account Payable Payment Entry Se Date Currency Rate Ref No 208200 HKD 1 0000 vendor Code i Cheuge No HK be Epison H K Co Lid Remark Payment Method BOC Cheque Total Payment 20 000 00 Exchange Dif HKD 0 00 Invoice No Cur Rate invoiceamt Paid Payment Exch Dit Payment p 100023 HKO 1 0000 108 865 00 0 00 20 000 00 0 00 20 000 00 Mae e SJA i
81. to the first field in the left side of the bottom line Stock Name Description Stock name is automatically filled in when Stock Code has Quantity Unit Unit Price Discount been selected The quantity in here will be automatically filled in when the quantity is input directly to the second field in the left side of the bottom line The unit for a stock The selling price for a stock Default discount for each stock This discount is automatically filled in referring to Stock Promotion Price or quantity discount 4 3 4 4 Chapter Four Sales Memo Entry Amount This amount is automatically calculated by the System It equals to Quantity times Unit Price minus Discount Footer Footer includes all payment information function buttons and financial figures Payment information All payment information in different payment methods about this Sales Memo will be displayed here Paid by To record all payment methods for this sales memo Cur Currency code for different payment methods Payment The paid amount for different payment methods Other financial figures Total Amount This amount is also automatically calculated by the System It accumulates all items amount Total Disc This discount is calculated based on sales memo total amount User can just input the percentage or discount amount in relative field These two fields are co related When the percentage input discount amount will be automatically calculated
82. tricted to Browse Add Amend or Delete To execute User Security Figure 3 27 will be showed Press New User button new user name and password are requested to input After that all functions are shown If the user is allowed perform the function please use the mouse to double click the functions Read To allow user enter into or execute a specific function New To allow user insert a new record Edit To edit the existing record Delete To delete the existing record To delete an existing user please use the mouse to choose the desired one by pressing downward arrow beside user name and press Delete User button Note ADMIN and the user executing AccPower Retailing System cannot be deleted r 7 Dl FJ User Security Maintenance arora User USER X New User Delete User g m 2 Functions Read New Delete Sales Memo Entry Sales Memo Payment Entry Purchase Order Entry Vendor Invoice Entry Purchase Return Invoice Entry Stock Adjustment Entry Account Payable Payment Entry Member File Vendor File Stock File Employee File Currency File gt Class File ISS SSIS RIKE SISRSES SR 888 SBISISISISSISisiSisisiee SESS SiS SiS SS SiS FARRE ARK Figure 3 16 User Security Maintenance 3 17 AccPower Retailing System 3 12 Preference File 3 12 1 General Print after Save AccPower Retailing System will automatically check this setting afte
83. tton with triangle in this field to call a calendar for choosing a desired date The format is according to the date format of MS Windows To change the format please go to Control panel of MS Windows Press the button beside the field by the mouse to call the dialog box for searching via vendor code vendor name or telephone number The currency will be filled as vendor s default currency It can be altered It is the exchange rate between the selected currency and local currency AccPower Retailing System will exchange the foreign currency to local currency based on this exchange rate The job code assigned to this transaction It can be blank 8 1 AccPower Retailing System Prepared By It is to record the employee who is responsible to this purchase return Payment Terms It is the credit days granted from the vendor Please refer to Vendor File Due Date The date of account payable will be due It is automatically calculated by AccPower Retailing System based on payment terms It can be altered by the user Payment Method It is to record vendor s payment method If there is an account code selected for this payment method in Payment Method File this payment will be credited to this account Delivery Methods It is to record the delivery method for this purchase return Detail The items can be stock items or remarks input by the user It includes eight fields Item Stock Code Stock Name Description Quantity Unit
84. ulti countries Figure 3 4 is a sample of Value Added Tax of China Tax Code Short name given by users Tax Rate Tax Rate is defaulted as percentage Thus please just input the digit Description Detail description for a tax Country Select an appropriate country for sales tax used Please choose Other Country if no sales tax used Before Discount If the taxation is calculated based on invoice amount before discount please mark v in this field Accumulation If there are more than one type of taxes on an invoice and the later one is calculated based on invoice amount plus precious tax please mark v in this field Default Tax 1 amp 2 Default Tax 1 is relative to the Sales Tax 1 of sales transactions Default Tax 2 is relative to the Sales Tax 2 of sales transactions AccPower Retailing System Generally speaking Default Tax is regional tax and Default Tax 2 is country tax In U S A Default Tax 1 is state tax and Default Tax 2 is federal tax Default Tax 1 and 2 should be blank if there is no sales tax r nl a Tax File arwy Tax Code Tax Rate Description a gt VAT 17 00 VAT of China Country China 4 Before Discount Accumulation 7 Default Tax VAT of China Default Tax 2 x Figure 3 4 Tax File 3 5 Payment Methods File The description of a payment method is up to 40 English or Chinese characters If there are deposits in a sales invoice the account cod
85. voice No VI00036 AQ Date 19 12 2011 Currency USD Rate 7 8000 Vendor Code Job Code m HPH001 e HPC H K Co Ltd Prepared by SC001 X 18 F Phase 1 North Point Centre 888 King s Road PaymentTerms 0 days Due Date 15 12 2011 North Point Hong Kong Payment Method BOC Cheque d Contact Miss Law Tel No 22997777 Delivery Methods Local Delivery A item Stock Code Stock Name Description Quantity Unit Unit Price Disc Amount b1 CASCS5000F Canon Scanner CanScan 5000F 15 Pcs 208 00 0 00 3 120 00 2 CASCS9900F Canon Scanner CanoScan 9900F 15 Pes 256 00 0 00 3 840 00 3 CASCSD1250U2 Canon Scanner CanoScan D1250U2 15 Pcs 128 00 0 00 1 920 00 Tax1 0 00 0 00 Total Dis 1 0 00 0 00 Freight Charges 0 00 Deposit 0 00 Tax2 0 00 0 00 TotalDis 2 0 00 0 00 Others Charges 0 00 Balance 8 880 00 Moa GPGe B a if Il Print Edit Delete S Exit d Figure 7 1 Vendor Invoice Entry Footer Footer includes Tax 1 amp 2 Total Discount 1 amp 2 Freight Charges Other Charges Deposits and Balance Tax 1 amp 2 Total Disc 1 Total Disc 2 Freight Charges Other Charges Deposit Sales tax is automatically calculated by AccPower Retailing System based on default formula set by user Please refer to Tax File This discount is calculated based on total amount User can just input the percentage or discount amount in relative field These two fields are co related When the percentage input discount amount will be

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