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User Manual - Child Health Development Programme

1. 18 Greek Street London WID 405 O20 3393 7220 Wwe Cer niis co d cernis 18 Greek Street London W1D 4DS 020 3393 7220 WWW cernis co uk Table of Contents EMC OC VICEIOMN NERO D mn 1 Des NPS IME GIN DI er M C 1 PAM BK oT Ne IND o NCMO pU 1 2 2 Adding anew CNG to ENE Calta EE 2 2 2 hhe equipiTierit NSE EE 10 Z0 el 13 2 9 le ee ee le EE 14 EN Ce Ee Ee E EE 15 GE ele e es EM C t 15 Illustration Index Illdstrdtion 1C NDBJMenD SCIGGOE Age 2 HIE dein le ane W e NET ELS NM 2 illustration 3 Enter a new child s detalls ue pese eoo pk eo qnoa EUIS PAN SES 3 Ill stration 4 Add a dew Key WORK E EE 4 lll astration 5 Completed personal details TOM eessen reet Age ege 4 Illustration 6 Select a child to record care details Tor nennen nnns 5 Illustration 7 Blank care details form staffing esses menn nennen ns 6 Illustration 8 Hours and Staff needs populated 20 eecccssccceseeccecceeececseeceeeeceeeueeseneceeeuceseuceeeeeeceeeeseeeeeeaees 6 Ill strati n 9 Select a new page in care entries EE 7 Ill stration 10 Expertise and Provider page 3 ecu ave eroe ae ya e UR Nba ec dvo vba E vm ger deve eR PRU Te PEE EVEN 7 lll stration Td SHOM eege ge ocu dtr utto de uc st da scite to Eesti daz dan akties 7 Illtistratlon I2 Reien 8 Illustration 13 Postural support page sesseeeseennnnnnemnn nenne menn n nnn nnne sensere 8 MIST Ra dei tA COST Shares PT 9 illustration 15 Summary TOMA E
2. Sg RH d Short Breaks Hours Night Short Breaks Hours Total 0 00 Illustration 11 Short Breaks z 18 Greek Street London W1D lt w LC CO 020 3393 7220 www cernis co uk Children s Needs Database CNDB User Manual This page is self explanatory as is the following page Training Early Support Programme Complete close form Ma Hourz and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Training Needs ifting and handling Training Cost 250 00 Illustration 12 Training page This page provides an opportunity to describe any training required together with the total cost EZ ES The next page Postural Support is completed in the same way as the Training page Complete close form Ma Early Support Programme Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Postural support aeieea Cost 50 00 Page 8 Illustration 13 Postural support page The final page of this form is the Cost Share page On this page you record the agreed cost share between agencies The CNDB will calculate the total cost of the care package equipment costs come later and apportion this between agencies Children s Needs Database CNDB User Manual SS ChildDetailssummaryForm Form Early Support Programme Complete close form hls Hours and Staff Expertise and Provider Short
3. 2 85 148 60 Johnson Gloves non sterile Premiere FTE721 1 0 85 44 32 Aprons poly white British BTB048 1 2 00 104 28 Visqueen Trache tubes size 5 5 Bivona Kapite TRBIV2007 1 24 50 638 74 X Water feed set self closing Fisher amp 900MR190 5 1 70 510 00 Paykel Sterile H2O for inhalation Fisher amp 2DO735G 21 0 04 39 09 1000ml Box of 12 x 1 litre Paykel bags Suction catheters Meddis FSQ248 150 0 05 391 07 Medical Total annual cost including one off purchases 15 310 85 Total cost of one off purchases 11 979 50 Total annual cost of ongoing commitments 3 852 77 Children s Services Commissioning Form for Christine Jones Is this a residential placement Out of area placements Is this an out of area placement If yes have alternatives been considered Date of care package review Name of person responsible for review Approved Not approved till support from each agency Care element Training Posture Equipment Total Equipment periodic recurring one off SSD CSD 35 00 80 00 100 00 2 598 75 11 929 13 11 469 50 Education 25 00 20 00 0 00 479 71 7 015 69 80 00 PCT 33 00 0 00 0 00 148 60 8 710 10 430 00 Other 7 00 0 00 0 00 104 28 1 920 36 0 00 29 575 29 11 979 50 Summary of children receiving commissioned services as at 04 February 2010 NHS No Child s name
4. 02 Select last name from the list and you will see all children with that name appear to the left of this guidance Click on the name you wish to set out care details for once and the care details screen will open If the child s last name is not listed you will be prompted to add he or she to the database If the child s full name does not appear to the left click the New Child button Click on the name and address in the white box and this will open the care details form for you to edit The care details form Illustration 7 is where you will enter all the details of staffing care hours training support and equipment The form is arranged in a series of pages or tabs Hours and Staffing Expertise and Provider e Short Breaks e Training e Postural Support e Cost sharing The next few screen shots will describe what these are for cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Page 5 Children s Needs Database CNDB User Manual SS ChildDetailssummaryForm Form Early Support Programme 7 Complete close form lt Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Day staffing required Night staffing required Day hours required Night hours required First visit begins First visit ends Second visit begins Second visit ends Total hours Day hours required Night hours r
5. Age Sex Ethnicity Jones Christine 8 0 Female English Scottish Welsh Jones Jennifer 6 0 Female English Scottish Welsh omith Sandra 4 0 Female Not stated Williamson George 2 0 Male African except Somali There are currently 4 children receiving commissioned services There are 3 girls and 1 boys The average age is 5 00 years Suppliers Report Description Reference Child s name Item Cost per cost annum Abbots Lab Suction liners 80761 Christine Jones 1 00 364 99 Total cost of one off purchases and annual supplies 364 99 Argyle Mini yankeur FWPO033 Christine Jones 0 01 11 99 Total cost of one off purchases and annual supplies 11 99 Arjo concerto Mesh Sling MAA4060 Christine Jones 46 00 Total cost of one off purchases and annual supplies 46 00 Bivona Kapitex Trache tubes size 5 5 TRBIV2007 Christine Jones 24 50 638 74 Total cost of one off purchases and annual supplies 638 74 British Visqueen Aprons poly white BTB048 Christine Jones 2 00 104 28 Total cost of one off purchases and annual supplies 104 28 Datex Ohmeda Oxy Lead x 2 OXY C7 Christine Jones 11 00 Portable Sa O2 monitor 0651 0000 1 Christine Jones 295 00 Total cost of one off purchases and annual supplies 306 00 Euroenergy Battery Charger 126650 Christine Jones 69 00 Total cost of one off purchases and annual supplies 69 00 Description Reference Child s name
6. Item Cost per cost annum Fisher amp Paykel Dual Airway temp probe 900MR560 Christine Jones 41 00 Humidifier Heat Adapter Humidifier 900MR559 Christine Jones 17 00 Humidifier MRM30 Christine Jones 430 00 Sterile H2O for inhalation 2DO735G Christine Jones 0 04 39 09 1000ml Box of 12 x 1 litre bags Water feed set self closing 900MR190 Christine Jones 1 70 510 00 Total cost of one off purchases and annual supplies 488 00 549 09 Johnson amp Johnson Disposable gloves FTFO27 Christine Jones 2 85 148 60 Total cost of one off purchases and annual supplies 148 60 KY KY Jelly FT M084 Christine Jones 0 01 4 17 Total cost of one off purchases and annual supplies 4 17 Mallinckrodt Trachetapes blue 10 per box 321 01 Christine Jones 0 40 41 71 Total cost of one off purchases and annual supplies 41 71 Meddis Medical Suction catheters FSQ248 Christine Jones 0 05 391 07 Total cost of one off purchases and annual supplies 391 07 Medix Vantage Nebuliser MED611V Christine Jones 27 50 Total cost of one off purchases and annual supplies 27 50 Description Reference Child s name Item Cost per cost annum Pennine Healthcare Suction tubing FWP214 Christine Jones 0 11 78 18 Total cost of one off purchases and annual supplies 78 18 Portex Thermovent 600 FTC047 Christine Jones 0 40 437 99 Total cost of one off purchases and annual supplies 437 99 Pr
7. hours required Night hours required Mon UU UU a a mu M EE Weds m ED ke Tues j E M Hj wo NN UU SC a el 4 E el a a el H a e 4 00 C rt e m m ae E e m LI n3 rm m o LI E CH e e rm e e SI In EI ex a e e e rm Si In EN Ei a e em e Discharge date if known amp notes on discharge if any Illustration 8 Hours and Staff needs populated cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Enter the numbers of staff and hours needed for this child in the boxes above Staff should be entered as whole numbers 1 2 3 Page 6 Hours as whole numbers or decimals as required 1 2 25 2 5 Visit times should be entered using the 24 hour clock as a string of numbers only i e 1430 for 14 30 25 Sep 07 Discharge dependent on delivery of equipment Children s Needs Database CNDB User Manual To move between one page and the next select the tab you want from the row along the top Hours and Staff Expertise ang Provider Short Breaks Training Postural support Cost sharing Mon Tues Weds Thurs Fri Sat Sun PE Ns a SN a LCL RSL Ge SSS Staff should be entered as 1 Dav hours reauired O whole numbers 1 2 3 Illustration 9 Select a new page in care entries Day staffing require Enter the numbers of staff and hours needed for this child in Night st
8. AgencyPhone SLA in place a Agency Willing esNo E Agency willing comments Page 13 na Hourly rate e Add a new care provider or statutory agency This form will mostly be used for new care agencies Ip 2 4 Key workers The Key Worker menu is straightforward It enables you to add a Key Worker to the database or to amend a Key Worker s details ya NON 29200 DO et ony DS 020 3393 7220 www cernis co uk 18 Greek Street London W1D 4 Children s Needs Database CNDB User Manual The option to delete a Key Worker has not been included on the assumption that the number of Key Workers will remain relatively constant and that a departing Key Worker will be replaced by a new one This will ensure that each child continues to have a named Key Worker Children s Needs Commissioning Database Add a new Key Worker ta the database fi Edit an existing Key Worker s details Return to main menu c Cernis Ltd 07973 234496 Version 7 20100120 Illustration 18 Keyworker Menu You may need to re allocate Key Workers between children from time to time This can be done through the Edit a child s details form The New Key Worker form is a simple name and address form Select the Key Worker whose details you want to amend Key Worker red Smith Name Fred Smith Job Title Social Worker Telephone number 01246 292191 Mobile number 07943 492205 Base 10 Grim Buildings Illustrati
9. Breaks Training Postural support Cost sharing Care element Training Posture Enter the proportion cost to be borne by Agency Cost Share SSD 35 00 9 080 38 50 00 200 00 100 00 50 00 Proportions to be en as decimal values Le Cost Share Education 25 00 6 485 99 20 00 50 00 0 00 for 100 a for 50 The financial value of Cost Sh Gr 33 0094 8 561 50 0 00 0 00 ost Share P 33 00 0 00 0 00 arai Debe pane wil be shown to the Cost Share Other 7 00 1 816 08 0 00 0 00 each column Cost Share Other organisation AnvyOneButlUs ALB Equipment costs are shown on the Eguipment form Illustration 14 Cost shares Finally using the slider on the right of the screen slide up to see the top of the form as indicated in the screen shot below S ChildDetailsSummaryForm Form Early Support Programme Complete close form lt Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Care element Training Posture Enter the proportion cost to be borne by Agency Cost Share SSD 35 00 9 080 38 50 00 200 00 100 00 50 00 Proportions to be en as decimal values Le Cost Share Education 6 485 99 20 00 50 00 0 00 for 100 a for 50 applying these percei wit be shown to the Cost Share PCT 33 00 8 561 50 0 00 0 00 The financial vakse of Cost Share Other 7 00 1 816 08 0 00 0 00 each
10. Jones Weekly Care Needs Recommended Agency SupaCare Ltd Mon Tue Wed Thu Fri Sat Sun Day staffing required 1 1 1 1 1 1 1 Night staffing required 2 2 2 2 2 2 2 Day hours required 4 00 4 00 4 00 4 00 4 00 5 00 5 00 Night hours required 2 00 2 00 2 00 2 00 2 00 2 00 2 00 First visit begins 07 00 07 00 07 00 07 00 07 00 08 00 08 00 First visit ends Second visit begins 16 00 16 00 16 00 16 00 16 00 17 00 17 00 Second visit ends Expertise required by staff Expertise Day Expertise Night Expertise School Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal care Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal care Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal care amp hygiene amp hygiene vital sign amp hygiene vital sign observation and SaO2 observation and SaO2 monitoring monitoring Short Breaks SE Discharge date if known 25 Sep 07 Short Breaks staff 0 0 Discharge dependent on delivery of equipment Short Breaks hours 0 00 0 00 Children s Services Commissioning Form for Christine Jones Weekly hours summary Week Week Total Cost day end Day hours required 20 00 10 00 30 00 337 50 Night hours required 10 00 4 00 14 00 157 50
11. TE EE 10 Il stration CA Equipment ISU ooa mucous SUE vara P bear e UNIES aie a NISI Hs m MP ems 11 Illastration 17 e It TEE 11 Illustration Los Keuworker MeN U ser 14 ll stration 19 Edit Ee ed EE 14 Illustration 20 New Key Worker form oo EE aeque ko BE eto In Ee AERE ee geed 14 Ill stration ZT Prine reports Tie ill sa essct sevi aeu c rd addo eb orte t eg dete ecoute Duae o aerei t qup rade sers pO EDI 15 DIE eCall 22 EXPOrtS MENU WEE 15 Children s Needs Database Guidance Manual 1 Introduction The Children s Needs Database CNDB was developed by Cernis Ltd with expert guidance from Wendi Murphy of the Cheshire amp Merseyside Child Health Development Programme It has been extensively trialled in the North West of England and found to meet a previously unmet need for commissioning managers The CNDB is designed to meet a specific need As a Commissioning Manager you need to keep track of complex care arrangements together with equipment and supply needs for children with complex needs The CNDB will help you to Maintain a profile of each child for whom you have made this type of provision e Set out a schedule of daily visits and keep track of the costs of the care provided e Specify the expertise required of your providers e identify o Short Breaks requirements Training needed and its cost Postural support requirements e Apportion the cost of all of these between agencies Identify children who are part of the E
12. Training needs and cost Lifting and handling Cost 250 00 Postural support Side pads and ripple cushion Cost 50 00 Equipment Weekly Description Company Reference No per Item cost Cost per week annum 02 tubing Universal FDH348 7 1 07 391 05 Hospital Supplies Portable Sa O2 monitor Datex 0651 0000 1 1 295 00 295 00 Ohmeda Ventilators x 2 Taema KC020000 2 11 000 00 11 000 00 Oxy Lead x 2 Datex OXY C7 2 11 00 11 00 Ohmeda Battery Charger Euroenergy 126650 1 69 00 69 00 2 analyser Viamed TED200TT 1 43 00 43 00 Humidifier Fisher amp MRM30 1 430 00 430 00 Paykel Dual Airway temp probe Fisher amp 900MR560 1 41 00 41 00 Humidifier Paykel Nebuliser Medix Vantag MED611V 1 27 50 27 50 e Service agreements for Taema 1 0 00 0 00 vents Heat Adapter Humidifier Fisher amp 900MR559 1 17 00 17 00 Paykel Children s Services Commissioning Form for Christine Jones Description Company Reference No per Item cost Cost per week annum Mesh Sling Arjo concerto MAA4060 1 46 00 46 00 Suction tubing Pennine FWP214 14 0 11 78 18 Healthcare 2ml syringes Terumo FWC101 100 0 02 125 14 Suction liners Abbots Lab 80761 7 1 00 364 99 Trachetapes blue 10 per Mallinckrodt 321 01 2 0 40 41 71 box Thermovent 600 Portex FTC047 21 0 40 437 99 KY Jelly FTM084 10 0 01 4 17 Mini yankeur Argyle FWP033 20 0 01 11 99 Disposable gloves Johnson amp FTF027 1
13. Week Week amp notes on discharge if any day end Total Discharge dependent on Ali uma AF Io amat Illustration 15 Summary form From the reports menu you can print a list of all children on the Early Support Programme When you click the Print this form button above you will be prompted and asked if you need to start a new equipment list for this child e Click No if you do not need to start an equipment list either because no equipment is required or one has already been compiled This will close the form and open a report for the child which you can print Page 10 e Click Yes if there is no existing equipment list for this child You will be taken to the New Equipment List form Select the name of the child from the combo box Enterthe details of the equipment and other supplies needed 2 3 The equipment list The equipment list is where you will build up the list of equipment and other supplies needed for this child It keeps track of the frequency with which different items are needed and also differentiates between recurring and one off purchases cernis 18 Greek Street London W1D 4DS 020 3393 72 www cernis co uk N C2 C2 Ko C2 Children s Needs Database CNDB User Manual The example below is an equipment list which has been filled in cC Equipment schedule Use this form to edit details of the equipment needed for this child You can only select children who already have a
14. affing requir the boxes above JU Here we are selecting the Expertise and Provider tab Illustration 10 This page is where you will select the care provider and set out the expertise required for daytime night time and school time care Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Recommended Agency SupaCare Ltd M Cost per care hour 11 25 Expertise Day Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal Expertise Night Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal care amp hygiene vital sign observation and SaO2 monitoring Expertise School Tracheostomy care ventilator care paediatric rescusitation enteral feeding personal care amp hygiene vital sign observation and SaO2 monitoring Have other organisations been considered Illustration 10 Expertise and Provider page You can select the supplier of this care in the Recommended Agency box To the right of this you record the hourly cost of care This is used in conjunction with the previous page to calculate the cost of the care profile you ve drawn up The next page is Short Breaks Early Support Programme Complete close form Ais H Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Pa ge 7 Short Breaks Staff Day Short Breaks Staff Night Short Breaks Hours Day
15. arly Support Programme Individual reports can be printed for e Each child s All children Receiving commissioned care On the Early Support Programme Equipment provided listed by all suppliers o The equipment schedules are costed separately to separate o One off purchases i e a ventilator o X Recurring purchases i e disposables A detailed report for each child will describe all of the above and apportion all costs between agencies saving you the time and effort of working through each calculation A sample report is attached at Appendix A All data can be exported to spreadsheets for further analysis as required 2 Using CNDB 2 1 Opening CNDB CNDB is a tailored Microsoft Access 2002 database If you don t have Microsoft Access 2002 or later on your computer you can install a version of CNDB which will run without it In this case you may need to ask your IT Department to install it for you Children s Needs Database CNDB User Manual The easiest place to keep CNDB is on your computer Desktop To open it double click the CNDB C icon The database will open and you will see the main menu c Children s Commissioning Database draft UH File Edit Insert Records Window Help Type a question for help v Children s Needs Commissioning Database By gt Add a new child or edit an existing care plan A Oh ra _ Edit a child s details _ Manage equipment lists El Export data as spreadsh
16. ch item from the combo box When you are finished close the form using the button cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Children s Needs Database CNDB User Manual The Equipment Menu provides a range of options e Begin anew equipment list If you select this option only the names of those children who don t have an existing list will appear in the combo box o Ifachild s name isn t listed it will be because a list has already been started even if it s blank Edit an existing equipment list Select the name of the child from the combo box only those children who already have an equipment list will be shown e View and then print a report of all equipment or supplies grouped by supplier The individual cost and the annual cost are both shown for each item Atotalis given for each supplier e Add anew supplier Only the supplier s name is needed a box will open for you to add the supplier to the database Delete an existing supplier This box enables you to mark a supplier as inactive or to change the supplier name i e if the company has rebranded been merged or taken over Inactive suppliers will no longer appear in any of the combo boxes but their name will remain in any existing reports C Enter details for a new care agency or statutory provider below agencame 1 AgencSupport RON Agency approved AgencyPostCode e Direct Pay
17. column Cost Share Other organisation AnyOneButUs ALB Equipment costs are shown on the Equipment form cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Page 9 Children s Needs Database CNDB User Manual The top of the form shows a few basic details about the child and also provides three further options e Indicate whether or not this child is on the Early Support Programme tick box e Print a copy of this child s schedule of needs and equipment e Exit the form and return to the main menu ChildDetailsSummaryForm Form Child s name Christine Jones Key Worker Home address 1 Tired Parent Walk ESP StressTown Print this form Early Support Programme Complete close form Ais Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Mon Tues Weds Thurs Fri Sat Sun Day staffing required Enter the numbers of staff and hours needed for this child in Night staffing required Batter Staff should be entered as Day hours required whole numbers 1 2 3 h Hours as whole numbers or Night hours required desti egeo yel 2 5 First visit begins 07 00 07 00 07 00 07 00 07 00 08 00 08 00 US C AN Ern T ut Er mu Visit times should be entered a using the 24 hour clock as a First visit ends CIOT EL LE LO Il L string of numbers only ie 1430 for 14 30 Second visit begins Discharge date if known 25 Sep 07 Total hours
18. e advised there there is no Key Worker Of pag e 3 that name listed yet and then asked if you would like to enter the name cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Children s Needs Database CNDB User Manual Microsoft Access Fred Smith A Key Worker with this surname is mot currently listed Do vou want bo add a new Key Worker bo Ehe list Check that you have the correct spelling Illustration 4 Add a new Key Worker Select Yes and you will be taken to a form where you can enter the name and contact details of the new Key Worker The next time you enter this Key Worker s name in the combo box it will appear as one of the options You cannot add to or change the options for ethnicity sex title or language The Pen Portrait box is there for you to make brief descriptive notes like those shown in the illustration below Edit child details Child s full name rhristine Jones Address Child s family name Birth Date 23 05 2002 Add1 1 Tired Parent Walk First name Age add 1 1 1 jJ Other forename Sex Town Ethnicity English Scottish Welsh Title County Child s first language English X Telephone 01987 654321 PostCode SF1 1ST Parent s first language English X Mobile phone 07123 456789 KeyWorker Pen Portrait Christine is a 5 year old girl with a rare syndrome which has a deteriorating effect on her She is unable to ca
19. eets mi Manage Key Worker details Dij Print reports i Exit the database cernis 18 Gree Street Lond WID At c Cernis Ltd 07973 234496 Version 7 20100120 Form View FLTR E Q Cc childrens needs trial v amp Main Switchboard Illustration 1 CNDB Menu Screen 2 2 Adding a new child to the database To set up a new child on the database choose the top option Add a new child or edit an existing care plan Click on the button to the left of the description or on the words This will open the next form where you can add a new child This form also opens existing records so that you can edit information for a child whose details are in the database already C Children s Commissioning Database draft CHIC File Edit Insert Records Window Help Type a question for help amp Select child Type the child s last name family name in the drop box A list of all previous patients with this family name will appear in the larger box below If the family name is not recognised you will be invited to register a new child on the system If you want to enter another new child who has an existing family name but is not listed click the new client button FullName TJ First name Family name Address Date of Birth Page 2 Select the child from this list click on their name once and the attendance screen will open If the child s name is not listed click the New Child button and you will be able to register
20. emiere Gloves non sterile FTE 21 Christine Jones 0 85 44 32 Total cost of one off purchases and annual supplies 44 32 Taema Service agreements for vents Christine Jones 0 00 Ventilators x 2 KCO020000 Christine Jones 11 000 00 Total cost of one off purchases and annual supplies 11 000 00 Terumo 2ml syringes FWC101 Christine Jones 0 02 125 14 Total cost of one off purchases and annual supplies 125 14 Universal Hospital Supplies 02 tubing FDH348 Christine Jones 1 07 391 05 Total cost of one off purchases and annual supplies 391 05 Viamed 2 analyser TED200TT Christine Jones 43 00 Total cost of one off purchases and annual supplies 43 00 Description Reference Child s name Item Cost per cost annum Total annual cost including one off purchases 15 310 85 Total cost of one off purchases 11 979 50 Total annual cost of ongoing commitments 3 331 35
21. equired Mon UWUUUUUUU Week NU s Tues Weds Thurs Fri Sat Sun E NE PN GN ANA AOO EREEREER A D A HO C Jn Lhe Re 3A L PPE ee R L LOM aa e ee IL RENT Liked ied kd E YO pep esp VE E ER NN L O Illustration 7 Blank care details form staffing Enter the numbers of staff and hours needed for this child in the boxes above Staff should be entered as whole numbers 1 2 3 Hours as whole numbers or decimals as required 1 2 25 2 5 Visit times should be entered using the 24 hour clock as a string of numbers only i e 1430 for 14 30 See This page enables you to set out morning and evening visits describing the time of the visit the number of hours per visit and the number of staff required per visit The totals in the bottom left hand of the page are automatically calculated for you They will also be costed using information you provide elsewhere about provider costs The following example has been completed all the next screen shots have been populated so that you can see how they re intended to work SS ChildDetailsSummaryForm Form Early Support Programme Complete close form As Hours and Staff Expertise and Provider Short Breaks Training Postural support Cost sharing Day staffing required Night staffing required Day hours required Night hours required First visit begins First visit ends Second visit begins Second visit ends Total hours Day
22. m m CH CH CH 4 4 4 4 4 4 amp Kk Kl NK RH RR KI Agency paying hildren s Service hildren s Service hildren s Service ducation ducation hildren s Service hildren s Service hildren s Service Other Close Form The equipment list also enables you to keep track of which agency is meeting the cost This together with the care hours cost share will contribute to the total cost care equipment which will be met by each agency All of the items listed above are one off purchases as indicated by the tick box The Frequency of Supply box is irrelevant in this case Description Thermovent 600 KY Jelly Mini vankeur Disposable gloves Gloves non sterile Aprons poly white Trache tubes size 5 Water feed set se Sterile H2O for inh 2ml syringes Please also select which Agency is paying for e Supplier Reference Portex Argyle Terumo z PwC Cn piece OF equipmeli Number of items needed n3 e ra n3 n3 100 Frequency of supply 4 onth Five time Week Once D D D D D D D iD D Du iD Du D D AX AX AX AX AX A AX m ol Jol ol Jo Jo jo m m 2 2 2 2 2 D m m m m nm m met oO D D D D D Cr z 4 4 4 4 4 4 Week Once M Cost per item pack 0 4 0 0 0 0 2 8 0 8 2 0 24 5 1 7 0 0 Lr D uer DT el ENT ex IL L Hii 0 0 Is this a one off purcha
23. n equipment allocation using this form To begin an equipment list for a child who has not previously had one use the Equipment list new child option from the menu The annual cost of the equipment will be calculated for you and shown in the Commissioning Assessment Form lones Cl Please also select which Agency is paying for each piece of equipment the default is the Children s Services Department Description Mesh Sling Ventilators x 2 Oxy Lead x 2 Battery Charger 2 analyser Hurnidifier Dual Airway temp Nebuliser D a er tu Er D u tu CH n3 3 n Q Service agreements Supplier Reference rjo concerto M MAA4D60 l atex Ohmeda 0651 0000 153 4 aema KcOo20000 atex Ohmeda OXY C7 uroenergy 126650 4 iamed TED200TT isher amp Paykel MRM30 isher amp Paykel 900MR560 MED611V edix Vantage 4 aera Illustration 16 Equipment list Number of items needed Frequency of supply E D D D D K IS Oo 19 J 2 m m D D 4 4 o D Ke oO CH D DE D D D D K IS H QO o 2 2 m m D D 4 4 x D D A o 2 m D 4 10 K IS Omo zi BM 3 m m 4 4 el Io ol i Ke rond Oj o ei OF CH CH o o Cost per item pack 46 0 295 0 11 000 0 11 0 69 0 43 0 430 0 41 0 27 95 0 00 Is this a one off purchase S CH CH d CH
24. on 19 Edit Key Worker form Page 14 The Edit Key Worker form is the same except that there is a combo box which you use to select the Key Worker whose details you wish to change 2 5 Print reports The Print Reports menu offers three options z 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Children s Needs Database CNDB User Manual Children s Needs Commissioning Database Print list of children on ESP a Print a list of all children receiving commissioned service gal Print a blank report Go to main menu c Cernis Ltd 07973 234496 Version 20100120 Illustration 21 Print reports menu Samples of each report are attached as Appendices and The report will print to your screen From there you can either print to paper or if your system allows you print to PDF 2 6 Back up and analysis All of the data can be saved as spreadsheets Use the Exports menu to save e Equipment schedules and costs Personal details of all children e Agency share of costs Children s Needs Commissioning Database Export a named child s equipment schedule p Export equipment schedule for all children zu Export total equipment costs for all children p Export all children s personal details a Export Agency share of costs spreadsheet Bi Go back to main menu Page 15 c Cernis Ltd 07973 234496 Version 7 20100120 Illustration 22 Exports menu 3 Support The CNDB has been trialled extensivel
25. re for herself walk talk or breathe without support from technology Christine has just had a new wheelchair and Does the client have a view on how needs can be met O ESP standing frame so will not need any before the next review All other care and equipment has been included in the assessment Does the parent have a view on how needs can be met Is this child on the Early Support Programme Illustration 5 Completed personal details form Page 4 Notice that the child s age is calculated automatically When you have entered all the details click the close button and you will be taken back to the Select Child screen but this time your new child s last name will appear in the combo box In the larger space below you will see the child s full name cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk 6 Select child Children s Needs Database CNDB User Manual Type the child s last name family name in the drop box A list of all previous patients with this family name will appear in the larger box below If the family name is not recognised you will be invited to register a new child on the system If you want to enter another new child who has an existing family name but is not listed click the new client button Last name First name Christine New Child Illustration 6 Select a child to record care details for Address 1 Tired Parent Walk Family name Date of Birth 23 May
26. se Agency paying ducation M m hildren s Service hildren s Service CH D CH CH mn el 4 hildren s Service ther M Q hildren s Service v hildren s Service hildren s Service hildren s Service Close Form Illustration 17 Frequent supplies The items shown in Illustration 17 are for frequent supply i e Sterile H20 for inhaler is a bulk supply of 21 items delivered once per week Each individual item costs 4p Children s Services Department is paying cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Page 11 Children s Needs Database CNDB User Manual The cost is calculated on an annual basis There are many pre programmed frequencies which reflect all of the options you are likely to need Frequency Multiplier Once only one off 0 000 Week Once 52 142 Week Twice 104 284 Week Three times 156 426 Week Four times 208 568 Week Five times 26 071 Week Six times 312 852 Week Seven times 364 994 Week Every two weeks 26 070 Month Once 12 000 Six weekly 8 690 Month Twice 24 000 Month Three times 36 000 Month Four times 48 000 Month Five times 60 000 Month Six times 72 000 Year Once 1 000 Year Twice 2 000 Year Three times 3 000 r 7 Year Four times 4 000 Year Five times 5 000 Year Six times 6 000 Select the frequency for ea
27. the new patient on the system New Child Form View E Q C childrens needs trial v amp Main Switchboard E3 Select child Illustration 2 Add a new child Cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk Children s Needs Database CNDB User Manual Click the New Child button lower right of the screen This will take you to the New Child form amp New child details Address Child s family name Birth Date Add1 First name Age Add2 Other forename O Sex Add3 Towns 5 1 county PostCode sd Ethnicity Not stated v Title Child s first language English M Telephone Parent s first language English M Mobile phone KeyWorker Pen Portrait Does the client have a view on how needs can be met Does the parent have a view on how needs can be met Close and return to child selection form hie Illustration 3 Enter a new child s details Here you can enter the child s personal details To move from one box to another you can either use your mouse or the Tab key Notice that the following fields are combo boxes click the arrow and they offer you a choice i Ethnicity e Child s first language e Parent s first language e Sex e Title Key Worker You can either click the arrow as described above or begin typing the word you type will appear in the box When you get to the Key Worker field for the first time you will b
28. y in the North West of England and been found to meet Commissioning Managers needs well Cernis Ltd and Cheshire amp Merseyside Child Health Development Programme offer up to half a day s training or consultation as part of the ongoing development of CNDB If you could like further details please contact cernis 18 Greek Street London W1D 4DS 020 3393 7220 www cernis co uk DRAFT CHILDREN S SERVICES COMMISSIONING ASSESSMENT FORM Child s details ESP Child s name Christine Jones Home address 1 Tired Parent Walk Home Phone 01987 654321 Stress Town Sefton Mobile Phone 07123 456789 SF1 1ST DOB 23 May 02 Ethnicity English Scottish Welsh Sex Female Religion Church of England Parent s first language Child s first language English English Key Worker s details Name Job Title Base Phone Mobile Key Worker s Pen Portrait Christine is a 5 year old girl with a rare syndrome which has a deteriorating effect on her She is unable to care for herself walk talk or breathe without support from technology Christine has just had a new wheelchair and standing frame so will not need any before the next review All other care and equipment has been included in the assessment Does the client have a view on how their needs could be met Does the parent have a view on how their needs could be met V Children s Services Commissioning Form for Christine

User Manual - Child Health Development Programme

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