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Request for Proposal (RFP)

1. ie qgar Wea Aaa UAT Ia Es Authenticity Check The machines shall perform authenticity check with reference to the features of genuine notes as disclosed by the Reserve Bank of India from time to time Any note which is not found to be having all the features of a genuine note shall be classified by the machine as suspect 4 Fitness Sorting As a part of fitness sorting notes with any visual or physical defects are to be sorted as unfit as per the criteria set out in Table 1 Table 1 Sorting Criteria owe e oo o Seting Seat stinton ofa cress the onene 2 Limpness Structural deterioration resulting in a marked lack of stiffness Corner folds oa Tas Lengthwise and crosswise cuts 5 Holes Holes of a specific diameter 6 Stains Localized concentration of dirt oz foo Graffiti Deliberate graphic alteration of the note 8 Crumples Multiple random folds 9 Decolouration Lack of ink on part or whole of the note e g a washed note 40 Fods O Folds reducing the length or width of the note m Repair Note repaired using adhesive tape paper glue Soiling Soiling refers to the general distribution of dirt across the entire note or in some patterns It is a measure of the loss of reflectivity from the unprinted areas due to dirt ageing yellowing wear and extraneous markings and includes decolourationdue to ageing excessive folding wear and other wearing Soiling increases the optical d
2. ey see aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta ait aster grr WAN Sponsored by Bank of Baroda We hereby declare that we shall treat the RFP documents drawings and other records connected with the work as secret confidential documents and shall not communicate information derived there from to any persons other than a person to whom we are authorized to communicate the same or use the information in any manner prejudicial to the safety of the State the Bank We undertake that in competing for and if the award is made to us in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988 Commissions or gratuities if any paid or to be paid by us to agents relating to this Bid and contract execution if we are awarded the contract are listed below Name and address of agent Amount amp Currency Purpose of commission or gratuity If none state none We are aware that RFP will be evaluated separately for each type of Note Sorting Machines NSM i e Desk Top Note Sorting Machine DTNSM 2 1 pockets and Desk Top Note Sorting Machines DTNSM 1 1 pockets and that the Bank may place the purchase order with successful bidder for a particular type of NSM We fully understand that you are not bound to accept the RFP merely for the reason that the same is the lowest Shri authorized representative
3. Rupees Ten Thousand only by DD in Documents favourof Baroda Rajasthan Kshetriya Gramin Bankpayable at Ajmer RFP fee shall be submitted along with Technical Bid in Separate cover available from Downloadable from the Bank s website www brkgb com i aa submission of RFP RFP to be submitted General Manager 1 FLOOR CITI PLAZA VAISHALI to NAGARAJMER RAJASTHAN State Bid System COVER No 1 amp 2 Technical Bids COVER No 3 amp 4 Price Bids Cover No 5 EMD Amount DD Cover No 6 RFP Fee Amount DD Technical Bids Warranty Minimum 24 months S O Mode of payment 100 of the value of Machine on delivery installation successful commissioning and Training at site subject to submission of 10 of the contract value as Performance Guarantee refer Point no 16 as below Liquidated damages 0 5 of the cost of machine s per week or part thereof for for delayed supply delayed delivery subject to maximum of 10 of the cost of the machine s for which there is delay Performance Bank of the contract amount Basic Price of the Number of Guarantee machines proposed to be purchased from the supplier by the Bank valid till24 monthsbeyond the completion of warranty period along with the unconditional letter of acceptance within 15 days of the date of letter of indent issued by the Bank If the supplier fails to submit the Bank Guarantee along with the unconditional letter of acceptance within the stipulated period Baroda Rajasth
4. 1 Weundertaketoindemnifyyouandkeepyouindemnifiedfromtimetotimeto theextentof lakhsagainstanylossordamagecausedtoorsufferedbyorthat maybecausedtoorsufferedbyyoubyreasonofanybreachorbreachesonthepart ofthe Supplier ofanyofthetermsandconditionscontainedinthesaidContractand intheeventofthe Supplier makinganydefaultordefaultincarryingoutanyofthe workunderthe said Contractorotherwise inthe observanceandperformance ofanyof thetermsand conditions relating thereto in accordance with thetrueindentand meaningthereof weshallforthwithondemandpaytoyousuchsumorsumsnot exceedingintotalthesaidsumof knee amount asmaybeclaimedbyyouasyourlosses and ordamages costs chargesorexpensesbyreasonofsuchdefaultonthepartof the Supplier Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea Aaa WAT Ia Es 2 Notwithstanding anything to the contrary your decision as to whether the Supplier hasmadeanysuchdefaultordefaultsandtheamountoramountstowhich youareentitledbyreasonsthereofwillbebindingonusandweshallnotbeentitledto askyoutoestablishyourclaimorclaimsunderthisGuaranteebutwillpaythesame forthwithonyourdemandwithout any protestordemur 3 Thisguaranteeshallcontinueandholdgooduntilitisreleasedbyyouonthe applicationbythe Supplier afterexpiryoftherelativeguaranteeperiodofthesaid ContractandaftertheSupplierhaddischargedallhisobligationsunderthesaid Contractandproducedacertificateofduecompletionoftheworkunderthe
5. Name of the Bank at site address hereinaftercalled the buyers anorderfor the supply of Annual Maintenance Services for its Heavy Duty Desk Top Sorting Machines No Thatthebuyersrequirefromthesuppliersabankguaranteeforasumofindian Rupees inwords asasecurityfortheduefulfillmentbythesuppliersfor theircontractual obligations inthis respect Declares Herebytoguaranteeirrevocablyandunconditionallyuptoamaximumamountof Indian Rupees in words the due fulfillment by the suppliers of their obligationsinthisregard andconsequentlyundertakestopaytothebuyersontheir firstwrittendemand allthatwhichthebuyersdeclarethesuppliersareduetothemin this respect suchwithdue observance of theabove maximumamount Thisguaranteewillremainvaliduptoandincluding __date endofperiod Claims ifany musthave beenreceivedbythe undersignedonthatdate _atthe latest atthe address __ address ofissuingbank branch Notwithstandinganythingcontainedhereinbefore ourliabilityunderthisguaranteeis restrictedto Rupees___only andthis guarantee wouldbe validupto date andweshallbedischargedfromallliabilitieshereunderunlessa writtenclaimforpaymentunderthisguarantee islodgedonuswithinonemonthfrom thedateofexpiryofguaranteei e onorbefore date irrespectiveofwhether ornotthe original guarantee is returnedtous The confirmationof the guarantee may be obtainedfromourControllingOffice of the issuingbankat address Place Date Baroda Rajasthan Kshetr
6. Cost of Bidding The bidder shall bear all the costs associated with the preparation and submission of its bid and the Bank will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 13 Bidders shall submit fully completed bids in respect of all relevant particulars with complete details Incomplete bids are liable to be rejected 14 Latest details regarding the OEM company s directservice network throughout the Rajasthan State should be furnished along with the technical bid in terms of Status of company service office whether own or franchisee etc No of persons engineers working at the office No of systems sites being handled at present by the office Names of contact persons addresses and telephone nos with full escalation matrix 15 The preferance will be given for OEM company s directservice network at AJMER ALWAR BANSWARA BARAN BHARATPUR BHILWARA BIKANER BUNDI CHITTORGARH CHURU DAUSA DHOLPUR DUNGARPUR JHALAWAR JHUNJHUNU KARAULI KOTA PRATAPGARH SAWAIMADHOPUR SIKAR and TONK Districtof Rajasthan State India 16 In case of Vendor acting on behalf of principal manufacturer details of the principal manufacturer entity its background and the particulars of agency arrangement is to be furnished and service to be provided directly by vendor 17 If the Bidder is not the manufacturer or producer the Bidder should produce a certificate as per the f
7. Rajasthan KshetriyaGramin Bank te site aster grt WANA Sponsored by Bank of Baroda DETAILS OF THE BIDDER Name of the Company Constitution of the Company Proprietorship Partnership Pvt Ltd Public Ltd and year of establishment Annual Turnover 2011 2012 and 2012 2013 2013 14 Please enclose audited balance sheets and Profit and Loss Statement of the Company for the above 2 years Machines manufactured Indigenously or imported Local Address of Factory where Machines are manufactured with details of facilities available In case of imported machines name and Address of Principal Suppliers Details of arrangement to be submitted Whether the machine has been installed in RBI and if yes the details Complete details of OEM company service network in India Particularly in 21 DISTRICTof RAJASTHAN STATE viz Branches offices Number of personnel engaged and their cell phone Number Sales Tax Number PAN TAN Service Tax Registration No Enclose photocopies Details of similar supply made during last 3 Financial years ending 31 03 2014 Give name of Bank quantity supplied period of supply Model Enclose copies of satisfactory installation certificates Details of the factory trained qualified engineers with Degree Diploma 12 13 14 Undertaking as below Empanelment with any other Bank PI specify Have your Company and or Associates have undertaken any work for the Baroda Rajasthan K
8. Reserve Bank of India from time to time Test procedure A known number of suspect notes which do not have one or more of the features of genuine notes and which are otherwise in good condition shall be mixed with about 2000 notes fit for circulation and shall be processed The machine should detect all the suspect notes The test should be repeated with at least two other denominations e Speed Test Test procedure A known number N not less than 2000 of used bank notes of a particular denomination containing fit soiled and reject notes shall be used for testing The time taken in seconds T to process the notes will be noted and speed will be calculated using the formula Speed S in notes per hour 3600N T The test should be repeated with at least two other denominations The average speed of all denominations shall be taken as the speed of the machine e Consistency test The test is carried out to check the consistency of the machine s performance The notes used for speed test may be used for this test also Test procedure A known number of suspect notes which do not have one or more of the features of genuine notes and which are otherwise in good condition shall be mixed with about 2000 notes fit for circulation and shall be processed The machine should detect all the suspect notes Stage 1 The notes are processed through the machine and the number of notes in each output stacker A B C etc shall be noted and ke
9. features listed in the Technical Bid The model will also be subjected to the following tests i Speed test to check the machine s speed ii Authenticity check with reference to the features of genuine notes as disclosed by the RBI to sort suspect notes iii Fitness sorting with reference to the fitness parameters laid down by RBI iv Consistency test to check the consistency of the machine s performance v Stress test to check the suitability of the machine to work continuously for long hours e The bidder has to make available the machine for conducting these tests for which no payment will be made These tests shall be conducted at a specified Place decided by the Bank at a specified time in the presence of bidder s representative Bank s officials and Consultants if any appointed for conducting the tests e The bidder shall handover the Note Sorting Machine offered to be tested in a standard condition Once the Note Sorting Machine has been handed over for test the representative of the bidder shall not be allowed to touch the machines in any manner over the entire period of testing e The testing may likely to be continued for minimum 40 hours of operating time spread over 7 days e The detailed procedure for conducting these tests is given elsewhere in this document Based on the test results the bank will shortlist machines which are considered to be suitable The decision of the Bank regarding suitability of a mach
10. on behalf of us for all the systems goods required by the bank as called for vide the bank s request for proposal reference no We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and services offered for supply by the above firm against this RFP Yours faithfully NAME Name of principal vendor on whose behalf the proposal is submitted Note This letter of authority should be on the letterhead of the principal on whose behalf the proposal is submitted and should be signed by a person competent and having the power of attorney to bind the principal It should be included by the Bidder in its bid Baroda Rajasthan KshetriyaGramin Bank ie qgar Wea AAA UMP Iq batt te site aster grt WANA Sponsored by Bank of Baroda ANNEXURE 1 AGREEMENT FORMAT This agreement made the day of the month of in the year 2014BETWEEN 0 eceeeeee name of the Bank a body Corporate constituted and functioning under the Banking Companies Acquisition and Transfer of undertaking Act 1970 with its Head Office Gt gt wean det ceumeueeedenebeaereatans e E E E E e represented by its duly constituted attorney SIi cceeeeeeeeeeeeees name and designation hereinafter referred to as BANK which expression shall unless exclude by or repugnant to the context mean and include its successors in interest and assignees on the one part and Name of the vendor a company registered
11. period of 90 days from the date of LOI Baroda Rajasthan KshetriyaGramin Bank s ta site aster grt WARNA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq nate iii In case the supplier fails to supply the machine accessories within the above delivery period the Bank shall be at liberty to cancel the order for the undelivered machines if any besides de listing the supplier from the vendors list and also denying any future entrustment by the Bank iv If the supplier fails to deliver the machines as above and in the event of such cancellation the Performance Guarantee of the supplier shall stand forfeited and the supplier shall not be entitled to any compensation but the supplier shall continue to carry out all his obligations under this contract including warranty and AMC in respect of the machines that may have already been supplied and commissioned before cancellation v The Bank at its sole discretion decides to accept the delayed supply of any machine s liquidated damages 0 5 of cost of the machine will be charged per week or part thereof subject to a maximum of 10 of the cost of the machine for each machine which is delayed The amount of damages so calculated shall be deducted at the time of making any payment after successful installation and commissioning of the machine and the cost of transportation and other cost there on shall be borne by the supplier vi The machines shall be installed and commission
12. Baroda Rajasthan Kshetriya Gramin Bank fe site aster grt WAN Sponsored by Bank of Baroda ey qar monea Aaa WMT Ia ka reas ae Request for Proposal RFP For Inviting Quotation for Supply Installation amp Commissioning of DESKTOP NOTE SORTING MACHINES DESKTOP NOTE SORTING MACHINES 2 1 Pockets amp DESKTOP NOTE SORTING MACHINES 1 1 Pockets BARODA RAJASTHAN KSHETRIYA GRAMIN BANK HEAD OFFICE 1stFLOOR CITI PLAZA VAISHALI NAGAR AJMER E Neate re ear RFP Reference No BRKGB P amp E 11 02 Date 16 12 2014 aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grt WAN Sponsored by Bank of Baroda B ery sexe gt A IMPORTANT DATES 1 lssuance of RFP Document on Bank web site www brkgb com Date 16 12 2014 2 Last Date of Submission of Response by the Bidder Date 07 01 2015 by 5 00 P M B IMPORTANT CLARIFICATIONS Following terms are used in the document interchangeably to mean 1 Bank BRKGB means Baroda Rajasthan Kshetriya Gramin Bank 2 RFP means this Request for Proposal document 3 Recipient Respondent and Bidder means Respondent to the RFP document 4 OEM means Original Equipment Manufacturers 5 RFP means RFP response documents prepared by the bidder and submitted to Baroda Rajasthan Kshetriya Gramin Bank 6 LOI means Letter of Indent 7 Term of the Contract Agreement shall r
13. EMD amount Rs 30 lakh Rupees Thirtylakh only for DTNSM 1 1 pockets and DTNSM 2 1 pockets The EMD shall be made by way of Demand Draft favouringBaroda Rajasthan_ Kshetriya_ Gramin Bank payable at Ajmer Bids without EMD shall not be_ considered Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es The Bid security may be forfeited i If a Bidder withdraws its Bid during the period of Bid validity or ii Incase of a successful Bidder if the Bidder fails a To accept LOI b To furnish Performance Guarantee valid for warrantee period 24 months beyond the completion of warranty period within the stipulated time 4 Performance Guarantee The selected Bidder will be required to submit to the Bank a Performance Bank Guarantee for 10 of the Invoice amount Invoice Price of the number of machines proposed to be purchased from the supplier excluding the AMC charges valid till 6 months beyond the completion of warranty period along with the unconditional letter of acceptance within 15 days of the date of letter of indent issued by the Bank If the supplier fails to submit the Bank Guarantee as per Bank s format in ANNEXURE 3 along with the unconditional letter of acceptance within the stipulated period the Bank reserves the right to invoke the Bank Guarantee for the Earnest Money Deposit in proportion of the indent for which default is made based
14. Gramin Bank ta site aster grt WAN Sponsored by Bank of Baroda diagnosis systems for easy and speedy maintenance Machine should have feather touch key pad with all modern features Machines should have Central Monitoring facility Power supply requirements and consumption Voltage stabiliser inbuilt or external at no extra cost Dimensions W x D x H Weight Warranty unconditional and comprehensive as per standard warrantee terms of OEM Baroda Rajasthan KshetriyaGramin Bank s te ait aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es TECHNICAL SPECIFICATIONS 2 DESK TOP NOTE SORTING MACHINE Model DTNSM 1 1 POCKETS The machines shall perform authenticity check with reference to the features of genuine notes as disclosed by the Reserve Bank of India from time to time Any note which is not found to be having all the features of a genuine note shall be classified by the machine as suspect Notes can only be recycled reissued if they are evaluated as genuine and fit according to the parameters laid down by RBI see Guidelines on Note Authentication and Fitness Sorting Parameters attached Authenticity check is a prerequisite for fitness sorting Fitness sorting can be done only in case of genuine notes The machines shall be able to identify and separate suspected counterfeits and notes which are unfit for circulation in terms of these standards in a reliable and consistent fashio
15. K The work is supply installation testing commissioning and maintenance of Desktop Note Sorting Machines as detailed elsewhere with comprehensive all inclusive warranty for a period as per terms of manufacturer and comprehensive maintenance for a further period of 5 years The machines are to be supplied to various branches oftheBankinvarious locationsof 21 district i e in AJMER ALWAR BANSWARA BARAN BHARATPUR BHILWARA BIKANER BUNDI CHITTORGARH CHURU DAUSA DHOLPUR DUNGARPUR JHALAWAR JHUNJHUNU KARAULI KOTA PRATAPGARH SAWAIMADHOPUR SIKAR andTONK District of Rajasthan State of India The scope also includes supplying of accessories as specified and training of Bank s staff in operation of the machines 3 EARNEST MONEY DEPOSIT EMD The Vender will have to deposit earnest money to the extent and in the form detailed in the Notice Inviting RFP and General Information and Instructions to the Bidders If a Vender withdraws or unilaterally modifies its RFP during the period of RFP validity or in case a successful bidder fails to accept Letter of Indent LOI provide Performance Guarantee and sign the agreement within the time allowed the Earnest Money Deposit will be forfeited will be invoked Baroda Rajasthan KshetriyaGramin Bank s ta site aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es EMD of successful Vender will be refunded on submission of Performance Guarantee No interest shall be a
16. Machines ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank te site aster grt WANA Sponsored by Bank of Baroda rene nes The Technical Bid means this RFP document excluding the Price Bids The Technical Bids Cover No 1 amp 2 shall be opened at 12 00 hrs on dated 06 12 2014 at the1stFLOOR CITI PLAZA VAISHALI NAGAR AJMER Rajasthan State The bidders are expected to furnish all the information asked for sign all the pages and submit the RFP i e Technical Bid in a single envelope i e offer for DTINSM 2 1 Pockets and DTNSM 1 1 Pockets superscribing on the envelop details of NSMs offered Similarly the Price Bid to be submitted in single envelops i e offer for DINSM 2 1 Pockets and DTNSM 1 1 Pockets superscribing on the envelop details of NSMs offered RFP enquiry document will be available on the website www brkgb comfrom 16 12 2014 for downloading GENERAL MANAGER aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grt WANA Sponsored by Bank of Baroda DATA SHEET Name of the work Supply Installation Commissioning and Maintenance of 1 Desk Top Note Sorting Machines 2 1 pockets 2 Desk Top Note Sorting Machines 1 1 pockets Location Owner Baroda Rajasthan Kshetriya Gramin Bank _ _ Earnest Money Deposit by way of Demand Draft in favour of Baroda Rajasthan Kshetriya Gramin Bank payable at Ajmer Cost of RFP RFP form fee 10 000
17. P for supply installation training commissioning and maintenance of following types of Note Sorting Machines with capability to detect Forged Currency Notes as per the enclosed description from manufacturers authorized dealers l Desk Top Note Sorting Machines 2 1 pockets 2 Desk Top Note Sorting Machines 1 1 pockets The above Note Sorting Machines are to be supplied installed commissioned and maintained including imparting training to the staff at various Branches of Baroda Rajasthan Kshetriya Gramin Bank Rajasthan The Bank may at its discretion increase the requirement and place orders subsequently within the validity or the extended validity of the RFP up to 25 or decrease the requirement up to 25 The bidders are requested to go through the RFP enquiry document carefully and submit the RFPs in separate sealed covers duly signed superscribed as follows Cover No 1 Technical Bid 1 for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting i Cover No 2 Technical Bid 2 for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting i Commercial Indicative Price Bid 3 for Supply Installation Cover No 3 Commissioning and Maintenance of Desk Top Note Sorting Commissioning and Maintenance of Desk Top Note Sorting For keeping DD of EMD Amount for Desk Top Note Sorting Machines Cover No 6 For keeping DD for Fee of RFP Document for Desk Top Note Sorting
18. Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta ait aster grt WAN Sponsored by Bank of Baroda B Ka ey a 13 In case of any dispute the courts at AJMER only will have jurisdictions 14 This AMC Contract shall be valid for Five years from the date of expiry of __ years warranty as shown in ANNEXURE 15 To ensure due fulfillment of these terms and conditions the Supplier has furnished an irrevocable PerfomanceBank Guarantee bearing NG iscedescie dated for an amount of issued by Bank This Perfomance Bank Guarantee shall be returned duly discharged on satisfactory completion of the AMC period IN WITNESS WHEREOF THE PARTIES HERETO HAVE SET THEIR HANDS AND SEAL TO THESE PRESENTS ON THE DAY MONTH amp YEAR FIRST ABOVE WRITTEN Signed in place on Signed in place on For and on behalf of Name of the vendor For and on behalf of Bank Sd Name Managing Director Managing Partner Authorised Signatory Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es ANNEXURE 5 Format ofBankGuaranteeforAMC Tobe submittedonNon judicial samppaperofappropriate value purchasedinthe Name of the issuingbank The undersigned Bank havingits registeredoffice in address takingintoconsideration ThatM s address hereinaftercalledthesuppliershavereceivedfrom _
19. an Kshetriya Gramin Bankreserves the right to invoke the Bank Guarantee AMC comprehensive E scalation of price all Clause FP Validit elivery Period qelal Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te ait aster grt WAN Sponsored by Bank of Baroda for the Earnest Money Deposit in proportion of the indent for which default is made and cancel the purchase contract If the selected Bidder reduces its price or sells or offers to sell the rate contracted goods under similar items and conditions as in the rate contract at a price lower than the rate contracted price to any person or organization during the currency of the rate contract the rate contract price will be automatically reduced for all subsequent supplies under the rate contract with effect from the date from which such offer or sale was made to the outsider and the rate contract will be amended accordingly 1 year from the date of Letter of Indent 90 days from the issue of letter of indent Baroda Rajasthan KshetriyaGramin Bank ta site aster grt WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq See ana GENERAL INFORMATION AND INSTRUCTIONS TO BIDDERS 1 This Request for proposal is a part of an RFP for supply installation commissioning and maintenance of following Note Sorting Machines as per RBI specificationsand also as per the specification given in Technical Specifications 1 amp 2 attached from the manufac
20. ation constituted under the Banking Companies Acquisition amp Transfer of Undertakings Act 1970 havingits Head Office at Ajmer 305004 INDIA hereinafter referred to as the Bank WHEREAS Vender sname herein afterreferredto as Vender a Company firm registeredunder___ andhavingitsregisteredofficeat isboundtodeposit withtheBankbywayofearnestmoneyfor 20 lakh Rupees Twenty lakh only towards HDNSM 4 1 pockets or 10 lakh Rupees Ten lakh only towards HDNSM 3 1 pockets or 1 50 Crore Rupees One Crore Fifty lakh only towards DTNSM 2 1 pockets or 60 lakh Rupees Sixty lakh only towards DTNSM 1 1 pockets as the case may be inconnectionwith its RFP for supply installation commissioning testing and Maintenance of Heavy Duty Note Sorting Machines 4 1 pockets and Sinia cates Heavy Duty Note Sorting Machines 3 1 pockets and Desktop Note Sorting Machines 2 1 pockets and Desktop Note Sorting Machines 1 1 pockets strike out whichever is not applicable at Bank s Offices branches locatedalloverindiaandthespecificationsandtermsand conditions enclosedtherein WHEREAS the Vender as per clause Instructions to Venders has agreed to furnish a Bank Guarantee valid up to date 48 months from the date of opening of Technical Bids instead of depositofearnestmoneyin cash NOWTHISWITNESSETH Baroda Rajasthan KshetriyaGramin Bank s ta ap aster grt WAN Sponsored b
21. bmitted If the Bidder is not the Original Equipment Manufacturer OEM but only an authorized dealer distributer it should have a valid authorization letter from the OEM to deal market the machine in India gt b rene aa s Cover No 1 Baroda Rajasthan KshetriyaGramin Bank ta site aster grr WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq To bid for Desk Top Note Sorting Machine 1 1 pockets 1 The bidder and or Original Equipment Manufacturer OEM should have at least threeyears experience in supplying Note Sorting Machines to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI as on 31 03 2014 2 The bidder Original Equipment Manufacturer OEM should be a profit making company firm for the last three financial years ending on 31 03 2012 31 03 2013 and 31 03 2014 FY 2011 2012 FY2012 13 FY2013 14 and the networth should be positive as on 31 03 2014 3 The bidder Original Equipment Manufacturer OEM should have supplied at least 200 Two Hundred Only Note Sorting Machines during last Two financial years ending 31 03 2014to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI 4 The bidder submitting the bid should be a Registered Company Firm having minimum Average Annual Turn Over of 2 Crores Rupees Two Crores during the last two financial years ending on 31 03 2014 Manufacturers Authorisation Fo
22. cations in Rajasthan State and shall install and commission them at site and conduct such stress tests as per the requirement of the Bank as mentioned in this document Baroda Rajasthan KshetriyaGramin Bank s ta ap aster grt WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es ii Installation and commissioning of the machine to the satisfaction of the Bank is the responsibility of the Vendor iii Any damage to existing structure fixtures or fittings during the installation shall be made good by the supplier at his own cost 8 WARRANTY i The machines shall be under supplier s comprehensive all inclusive warranty as per OEM manufacturer terms from the date of satisfactory installation and commissioning During this period the supplier shall ensure that the machines shall at all time be kept in efficient and satisfactory running condition by undertaking appropriate preventive maintenance at monthly intervals and monitoring the performance of the machines ii During the warranty period the supplier shall at his own cost replace any defective parts rectify jremove any defects in material components workmanship and functioning that may occur under normal use and provide consumables l e Belts Roller Wheel etc including spares free of cost to the Bank iii Any malfunctioning or breakdown of the machine or shortfall in its performance will be intimated to the supplier by the Bank and supplier shall att
23. ct malfunctioning or breakdown of the machine or shortfall in its performance the Bank shall inform the supplier by phone telex fax letter about the said complaint The complaints in respect of machine located at each of the place may be preferred to the address given in the ANNEXURE against the respective installation Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es 4 If the machine cannot be made serviceable either by repair or by replacement and put back the system into regular operation within 3 days in metros 5 days in urban 7 days in semi urban and 10 days in rural branches on account of any breakdown due to machine failures repairs settings a similar stand by machine in good working condition shall be provided at the cost of the vendor failing which a penalty at the rate of 500 Rupees Five Hujdred only per day for the first 10 days and 1 000 Rupees One Thousand only per day beyond 10 days for the DTNSM will be imposed and deducted from any payment due to the supplier or from the Security Deposit or by revoking the Performance Guarantee 5 If the preventive maintenance is not attended as stipulated under clause 2 above proportionate charges based on the AMC amount quoted by the supplier will be deducted from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee 6 The supplier shall bear t
24. ct or may be recovered by encashment of Bank Guarantees or by arbitration action of law or otherwise from the Supplier 12 TRAINING The supplier shall associate the site staff during the testing of the machine s The Supplier shall also train the staff in the proper operation and trouble identifying troubleshooting and routine maintenance at each and every location On successful installation amp Commissioning of the machine training for at least Three days shall be provided through factory trained Service Engineer Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es 13 ENFORCEABILITY The decision of the Bank in arriving at the conclusion of breach of conditions and or default of supplier will be accepted by the supplier without any demur and the Bank will be at liberty to enforce these conditions rights 14 TERMINATION i The Bank at its option without prejudice to its rights under the Contract is entitled to terminate the Contract at any time by giving 30 days written notice to the Contractor in the following circumstance a in case the Bidder does not comply with any of his obligations undertakings under this Contract b if the design specifications functions or performance of the machines supplied by the Bidder do not confirm to the approved technical specifications and other requirements specified in this contract or agreed to by the bidd
25. dder shall continue to perform it s obligations under the Contract as far as it is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event In such a case the time for performance shall be extended by a period s not less than the duration of such delay If the duration of delay continues beyond a period of three months the Bank and the Bidder shall hold consultations with each other in an endeavor to find a solution to the problem Notwithstanding the above the decision of the Bank shall be final and binding on the Bidder UPGRADATION The supplier confirms that the machine is adaptable to any new series of currency notes that may be issued by the Reserve Bank of India from time to time with revised security features The supplier further undertakes to upgrade the software of machine from time to time at no extra cost to facilitate proper sorting of currency notes and detection of forged counterfeit notes including any new currency notes that may be issued or any new security features that may be introduced by the Reserve Bank of India for a life time period of machine Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es 19 INSPECTION The Bank reserves the right to get the machines and accessories inspected by its own technical personnel and or by any other organization persons e
26. documents Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WANA Sponsored by Bank of Baroda ie qgar Wea Aaa UT Ia Sete in consideration of the payments to be made by the Bank to the Vender the Vender hereby covenants and agrees with the Bank to complete the works in conformity with and subject to all terms and conditions rules as mentioned in the General Conditions as also in the aforesaid documents which shall form part of this agreement In witness whereof the parties hereto have hereunto set their respective hands and seals the day and year first above written Signed sealed and delivered by the said Vender to ee rer name of the Bank in the presence of Signature of Vender with seal Signature of Authorized representative of the Bank Accepting Authority Witness Signature Name amp Address 1 2 Baroda Rajasthan KshetriyaGramin Bank ie qgar Wea AAA UMP Iq he i ta ait aster grt WANA Sponsored by Bank of Baroda aa ANNEXURE 2 Format ofBankGuarantee To The General Manager Baroda Rajasthan Kshetriya Gramin Bank Head Office AJMER Tobe submittedonnonjudicialstamppaperofappropriate value purchasedinthe name of the issuingBank This deedof guarantee made this __ day of two thousand between Nameof Banker havingits registeredofficeat _ localofficesat__ s hereinafterreferredtoastheSurety andBaroda place andoneofits Rajasthan Kshetriya Gramin Bank aBody Corpor
27. e Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta site aster grr WAN Sponsored by Bank of Baroda or indirectly transfer assign or sublet the contract or any part share or interest therein without written consent of the Bank INDEMNITY The supplier indemnifies to protect and save Bank against all claims losses costs damages expenses action suits and other proceeding resulting from infringement of any patent trademarks copyrights etc or such other statutory infringements in respect of all Note Sorting Machines supplied to the Bank FORCE MAJEURE The Bidder shall not be liable for forfeiture of its performance security liquidated damages or termination for default if and to the extent that it s delay in performance or other failure to perform its obligations under the contract is the result of an event of force Majeure For purposes of this Clause Force Majeure means an event beyond the control of the Bidder and not involving the Bidder s fault or negligence and not foreseeable Such events may include but are not limited to Acts of God or of public enemy acts of Government of India in their sovereign capacity acts of war and acts of the Bank either in fires floods strikes lock outs and freight embargoes If a Force Majeure situation arises the Bidder shall promptly notify the Bank in writing of such conditions and the cause thereof immediately Unless otherwise directed by the Bank in writing the Bi
28. e aster grt WARNA Sponsored by Bank of Baroda Dimensions W x D x H Weight Voltage stabiliser inbuilt or external at no extra cost Machine should have software upgradation Facility to make changes Machine should have LCD graphic mode Digital display of information with value Nos of Notes Warranty unconditional and comprehensive as per standard warrantee terms of OEM Machines should have Central Monitoring facility Details of EMD DD No 0006 Date rene aa iS eat aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta site aster grt WANA Sponsored by Bank of Baroda GUIDELINES ON NOTE AUTHENTICATION AND FITNESS SORTING PARAMETERS laid by Reserve Bank of India Ref DCM R amp D No G 26 18 00 14 2009 10 dated May 11 2010 from RBI amp Bidder to ensure the latest specification parameter from RBI as on date Introduction A fit note is a note that is genuine sufficiently clean to allow its denomination to be readily ascertained and thus suitable for recycling An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India All the fitness parameters laid down in this document are to be evaluated individually A note must pass all the fitness parameters to be considered fit for recycling These parameters provide the minimum standards for cash handling machines u
29. eckoned from the successful installation and commissioning of the last system This document is meant for the specific use by the Company person s interested to participate in the current tendering process This document in its entirety is subject to Copyright Laws Baroda Rajasthan_ KshetriyaGramin Bank expects the bidders or any person acting on behalf of the bidders to strictly adhere to the instructions given in the document and maintain confidentiality of information The bidders will be held responsible for any misuse of the information contained in the document and liable to be prosecuted by the Bank in the event of such a circumstance is brought to the notice of the Bank By downloading the document the interested party is subject to confidentiality clauses NOTICE INVITING RFP aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grt WAN Sponsored by Bank of Baroda All Eligible Venders Sub Invitation of RFP for supply installation training commissioning and maintenance of 300 Nos DesktopNote Sorting Machines for Baroda Rajasthan Kshetriya Gramin Bank to be supplied to various Branches in 21 district i e in AJMER ALWAR BANSWARA BARAN BHARATPUR BHILWARA BIKANER BUNDI CHURU CHITTORGARH DAUSADHOLPUR DUNGARPUR JHALAWAR JHUNJHUNU KARAULI amp KOTA PRATAPGARH SAWAIMADHOPUR SIKAR and TONK District of Rajasthan State India This Request for Proposal RFP is a part of an All India RF
30. ed through the process of arbitration conducted by a sole Arbitrator appointed by the Bank Arbitration will be carried out at Bank s office that placed the order The provisions of Arbitration and Conciliation Act 1996 shall apply to the Arbitration proceeding gt Notwithstanding any reference to arbitration herein Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es a the parties shall continue to perform their respective obligation under the contract unless they otherwise agree and b the purchaser shall pay the supplier any monies due to the supplier unless the dispute is relating to such payment 21 WAIVER Non enforcement by either party of any of the provisions of this Contract shall not construe or constitute as a waiver of the provision itself or any subsequent breach thereof The validity of the Contract shall not be affected should one or more of its stipulations be or become legally invalid and such stipulation is severable from and not fundamental to the obligations of either party to this Contract In such a case the parties shall negotiate in good faith to replace the invalid clause by an agreed stipulation which is in accordance with the applicable Indian Law and which shall be as close as possible to the party s original indent 22 STATUTORY AND OTHER REGULATIONS The Supplier shall comply with all the statutory obligations of the Gov
31. ed within seven working days of delivery at Branch Various parameters set out by the Bank and duly committed by the supplier while participating in the RFP process shall be demonstrated after installation at each of the location In case the machine does not function properly during the installation demonstration the same shall be immediately replaced with a new machine vii The decision of the Bank in regard to cancellation of the Purchase Order levy of liquidated damages and forfeiting the Performance Guarantee shall be final viii In case of delivery of machines to States where Road Permit is required for transportation of goods it is the responsibility of supplier to procure the same by making all arrangements required well in advance However Bank will provide any letter if required by the vendors for getting the permits The Bank shall not be responsible for any delay on this account However the Bank may consider in exceptional circumstances and purely at its sole discretion granting additional time for completion of supply if it is satisfied that the delay was on account of delay in issuing road permits by the concerned authorities and not on account of any delay or lapse on the part of the supplier No correspondence shall be entertained from the bidders 7 INSTALLATION i The supplier shall arrange at its cost for the transportation and delivery of the machines and accessories to the Bank s Branches situated at various lo
32. end to the fault and rectify the same most expeditiously iv If the machine cannot be made serviceable either by repair or by replacement and put back the system into regular operation within 3 days in metros 5 days in urban 7 days in semi urban and 10 days in rural branches on account of any breakdown due to machine failures repairs settings a similar stand by machine in good working condition shall be provided at the cost of the vendor failing which a penalty at the rate of 500 Rupees five hunded only per day for the first 10 days and 1 000 Rupees one Thousand only per day beyond 10 days for the DTNSM will be imposed and deducted from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee v If the preventive maintenance is not attended as stipulated under clause i above proportionate charges based on the AMC amount for first year after the warranty period quoted by the supplier will be deducted from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee vi Engaging services of any third party including supplier s subsidiaries associates sister concerns etc by the OEM Supplier for providing maintenance support will not be accepted The Engineers technicians of the OEM Supplier alone shall carry out monthly preventive check up and maintenance y qgar mona ANA mA Iq k Baroda Rajasthan KshetriyaGramin Bank s ta ait ast
33. ensity and decreases the reflectance of the notes Notes exceeding the soiling levels qatar Wore Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te ait aster grt WAN Sponsored by Bank of Baroda B rey aaa set out in Table 2 shall be sorted as unfit Both the obverse and the reverse of the note shall be checked for soiling Table 2 Soiling Levels Maximum Me eee g Minimum Denomination Density Reflectance difference Limpness Limpness relates to structural deterioration or wear resulting in a marked lack of stiffness in the note paper Notes with a very low stiffness shall be sorted as unfit Notes with very low stiffness of paper i e with paper which is worn out in circulation or mechanically mutilated shall be sorted out as unfit Detectors for paper quality shall be adapted to the same level as for soiling Dog Ears Notes with dog ears with an area of more than 130 mm and a minimum length of the smaller edge greater than 10 mm shall be sorted as unfit Chipped notes shall also be sorted as unfit Tears Notes exhibiting at least one tear at the edge shall be classified as those having tears Notes with tears larger than those indicated in Table 3 shall be sorted as unfit ie qgar Wea Aaa UAT Ia Baroda Rajasthan KshetriyaGramin Bank ta ait aster grt WANA Sponsored by Bank of Baroda rey see Table 3 Tears Ts vere emt 2 recon em sm 3 maoona em tom Mea
34. er c if the Bidder refrains from implementing any of the instructions received from the Bank within the stipulation of this Contract d in case of any breach of the terms and conditions of this contract by the supplier ii If the Supplier becomes bankrupt or insolvent or causes or suffers any receiver to be appointed for its business or any assets thereof compounded with its Creditors or being a corporation commence to be wound up for the purpose of amalgamation or reconstruction or carry on its business under a Receiver for the benefit of its Creditors the Bank shall be at liberty to terminate the contract forthwith upon coming to know of the happening of any such event as aforesaid by notice in writing to the Supplier or to the Receiver or Liquidator or to any person in whom the Contract may become vested or give such Receiver Liquidator or other person the option of carrying out the Contract subject to his providing guarantee for amount to be specified by the Bank iii In the event of such termination the Performance Guarantee submitted by the supplier and the Performance Bank Guarantee for AMC shall stand forfeited and the Bank shall have the right to terminate vendor ship and deny any future empanelment 15 ASSIGNMENT The whole of the works separately for each type of Note Sorting Machines included in the contract shall be executed by the Vender and shall not directly iS eat ere aa 16 17 18 aea Wer
35. er grt WAN Sponsored by Bank of Baroda reer aa vil The OEM company should have sufficient number of factory trained service engineers service support centres and adequate stock of spares and consumables at various locations in India to attend to the maintenance and preventive check up of the machines within the stipulated time period vill The spares and accessories should be available at different service centers 9 ANNUAL MAINTENANCE CONTRACT AMC i The supplier shall quote his rates for Annual Maintenance Contract AMC for 5 Five years after the expiry of the warranty period of OEM The AMC will cover the entire machine and accessories inclusive of the consumables 11 The supplier shall sign a separate Annual Maintenance Contract with the Bank before the expiry of warranty period in the format attached ANNEXURE 4 for a period of 5 ive years for satisfactory comprehensive maintenance of the machines and shall provide a Perfomance Bank Guarantee equivalent to 10 of the total cost of AMC of machines valid for a period of 66 months which shall be returned after the AMC period is over iii The AMC charges shall be payable by the Bank on half yearly basis at the end of the period subject to Tax Deduction at Sources TDS as per relevant provisions of Finance Act from time to time iv During the AMC period the supplier shall provide all services including quarterly preventive checks and attending to complaint
36. er is not applicable having manufacturing facility at ANG ecasccss do hereby authorize IS aa Name and Address of Agents to submit a bid and sign the contract with you for the goods manufactured by us against the above RFP We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and services offered for supply by the above firm against this RFP Yours faithfully NAME Name of manufacturers Note This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer It should be included by the Bidder in its bid aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grt WAN Sponsored by Bank of Baroda LETTER OF AUTHORISATION TO BID NO ieina Dated 120 The General Manager Baroda Rajasthan Kshetriya Gramin Bank Head Office AJMER Dear Sir Sub Letter of Authorisation to bid for Supply installation commissioning and maintenance of Desk Top Note Sorting Machines 2 1 pocket and Desk Top Note Sorting Machines 1 1 pocket strike out which ever is not applicable for Branches all over Rajasthan State India We MIS edcedtavesiussivasinetivantreeiatias Name and address of the principal hereby authorize rene Name and Address of Agents our Business Partner Authorised Distributors to submit a bid and sign the contract
37. ernment of India State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non compliance of statutory obligations by the Supplier 23 APPLICABLE LAW The Contract shall be interpreted in accordance with the laws of India Any dispute arising out of this contract will be under the jurisdiction of Courts of Law in the place of the Head Quarters of the Bank i e at AJMER Rajsthan 24 JURISDICTION This agreement shall be subject to the jurisdiction of the Courts in the place of the Head Quarters of the Bank i e at AJMER Rajsthan 25 LIABILITY OF THE SUCCESSFUL BIDDER Bank shall hold the Successful Bidder its Successors Assignees and Administrators fully liable against loss or liability claims actions or proceedings arising out of non fulfillment of any obligations under the Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grr WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq ate Contract and such liability of the Successful Bidder will be restricted to the actual amount of the Contract Successful Bidder shall be the principal employer of the employees agents contractors subcontractors etc engaged by Successful Bidder and shall be vicariously liable for all the acts deeds or things done by its employees agents contractors sub contractors etc whether the same is within the scope of power or outside the scope of power ves
38. harges iv The prices quoted shall be deemed to include all taxes and duties local levies in the country of origin and shipment packing freight from the factory to the destination site handling clearing charges etc and all taxes and duties in India except VAT and Octroi Entry tax if any installation and commissioning If the Vender fails to include such taxes and duties in the RFP no claim thereof will be entertained by the Bank afterwards Baroda Rajasthan KshetriyaGramin Bank i ta ait aster grt WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es VAT Service Tax octroi will be payable on actual on production of documentary evidence of payment wherever applicable The vendor should clearly provide the goods cost component on which VAT will be applicable and the service component on which Service Tax will be applicable Both VAT and Service tax will not be payable for the same amount component v The prices are inclusive of comprehensive warranty as per OEM which starts from the date of installation and successful commissioning of equipment at the respective branch offices vi Price is not subject to fluctuation of the rupee against foreign currencies or for any other reason s The price shall remain firm throughout the period of this contract vii in case there is a change in the Government norms taxes etc before installation or presentation of invoices on the Bank whichever is later the same
39. he transportation and all other costs in this regard for shifting repairing and replacing 7 The AMC charges shall be for each machine for each year excluding Service Tax Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing The AMC charges are inclusive of all taxes and firm and not subject to any escalation whatsoever on any account The charges are payable by the Bank on half yearly basis at the end of the period on successful completion of the services after deduction of tax at source TDS as per relevant provisions of Finance Act from time to time 8 The bills and invoices for AMC charges shall be prepared by the supplier and submitted to the respective branch office of the Bank duly certified for the satisfactory working of the machine 9 For attending to the complaints or preventive maintenance the Engineers of the OEM supplier only will have to be deputed and the supplier shall not engage any other local mechanics or other companies 10 During the validity of the AMC the supplier shall ensure the replacement of any spare consumables components and parts free of cost 1 The supplier shall not claim any other overheads traveling expenses boarding lodging expenses etc for engineers workmen 12 The Bank is entitled to cancel this agreement without assigning any reasons by giving 30 days written notice to the corporate office of the supplier aea
40. helawrelatingtosuretieswouldbutfortheprovisions hereofhavetheeffectofsoreleasingusfromourliabilityhereunderprovidedalways thatnothinghereincontainedwillenlargeourliabilityhereunderbeyondthelimitof ATE asaforesaid 6 Thisguaranteeshallnotinanywaybeaffectedbyyourtakingorvaryingor givingupanysecuritiesfromthe Supplieroranyotherperson firmorcompanyon itsbehalforbythewindingup dissolution insolvencyordeathasthecasemaybe of the Supplier ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ere aaa 7 Inordertogive full effectto the guarantee hereincontainedyoushall be entitled toactasifwewereyourprincipaldebtorsinrespectofallyourclaimsagainstthe Contractorherebyguaranteedbyusasaforesaidandweherebyexpresslywaiveallou r rights ofsurety shipandotherrights ifany whichareinanywayinconsistentwithany of the provisions of this guarantee 8 Subjecttothemaximumlimitofourliabilityasaforesaid thisguaranteewill coverallyourclaimorclaimsagainstthe Supplier fromtimetotimearisingoutofor inrelationto the saidcontractandinrespectofwhichyourclaiminwritingislodgedon us before expiryofsixmonths fromthe dateofexpiryof this guarantee 9 Anynoticebywayofdemandorotherwisehereundermaybesentbyspecial courier telex faxorregisteredposttoourlocaladdressasaforesaidandifsentby post itshall be deemedtohave beengivenwhenthe same has been posted 10 This guarantee andthe powers andprovisionshereinconta
41. ickness sensor Machine should indicate the reason for rejection should be available Machine should work on any orientation of the notes First Note recognition Denomination sorting Orientation sorting Facing sorting Machine must detect and sort suspect Notes Machine should generate report in excel format to USB Pen drive directly Fitness sorting The machines shall perform the followingfitness sorting functions as per criteria and standards laid down in RBI Guidelines on Note Authentication and Fitness Sorting Parameters Soiling Limpness Dog Ears Tears Holes Stains Graffiti Crumples Folds Decolouration Repair Mutilated Imperfect and Mismatched Notes Batching Arrangement with indication in sound or light Possibility of up gradation of software as per RBI directivethrough directly USB pen drive The technology must be image based User interface machine should have provision to attach printer display USB LAN RS 232 display with function menu keys external display for count of notes at no extra cost Printer interface facility must be provided free of cost Machine should have exhaustive intelligent self diagnosis systems for easy and speedy maintenance Machine should have feather touch key pad with all modern features Power supply requirements and consumption AGST TATTIMIOAD DY Bs heat 26 28 29 30 31 32 aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te sit
42. ine shall be final and binding on the bidder e The price bids of only the successfully qualified vendors whose Technical bids and machines are found acceptable will be opened subsequently in the presence of committee of bank Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WAN Sponsored by Bank of Baroda y qgar mona ANA UAT Ia Es e The RFP will be determined on the basis of the quality of product and OEM company s best offer for after sales service not on the lowest price Cost of machine with warrantee AMC charges for 5 years only The orders may be split at the sole discretion of the Bank between L1 and L2 In case the L2 bidder does not cannot match the prices with the L1 bidder under the RFP there shall be an option to make an offer and negotiate with the L3 bidder and so on and so forth e Any incomplete or ambiguous terms conditions quotes will disqualify the offer 19 Notification of Award Prior to expiration of the period of Bid validity the Bank will notify the successful Bidders in writing or by e mail that their Bids have been accepted Upon notification of award to successful bidders Bank will promptly notify each unsuccessful Bidder and will discharge their Bid security After identification of the Bidders the Bank will follow its internal procedure for necessary approvals and thereafter proceed with placing of letter of indent to the Bidders 20 During the technical evaluation Bank rese
43. inedare inadditionto andnotbywayoflimitationoforsubstitutionforanyotherguaranteeorguarantees heretoforegiventoyoubyus whetherjointlywithothersoralone andnowexisting uncancelledandthatthis guarantee is notintendedtoandshall notrevoke orlimitsuch guarantee or guarantees 11 Thisguaranteeshallnotbeaffectedbyanychangeintheconstitutionofthe Supplierorusnorshallitbeaffectedbyanychangeinyourconstitutionorbyany amalgamationorabsorptionthereofortherewithbutwillensuretothebenefitofand be available toandenforceable bythe absorbingoramalgamatedcompanyorconcern 12 Anyforbearance actoromissiononthe partof the Bankinenforcinganyofthe conditionsofthesaidRFPorshowingofanyindulgencebythe BanktotheVendershallnotdischargetheSuretyinanywayandtheobligationsoftheS uretyunderthis guaranteeshallbedischargedonlyontheintimationthereofbeinggiventotheSurety bythe Bank 13 Thisguaranteeisirrevocableduringtheperiodofitscurrencyandshallnotbe revokedwithoutyour previous consentinwriting 14 We further agree and undertake to pay you without demur the amount demanded byyouinwritingnotwithstandinganydifferenceordisputeorcontroversythatmay existorarise betweenyouand Supplieroranyother person y qgar mona ANA mA Iq k Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda reer aa 15 Notwithstanding anything contained herein before our liability under this guaranteeisrestrictedto Amount andthisguaranteewouldbe
44. installation by the supplier for 5 hours each day for a period of 15 working days at the branch If in order the Branch Manager will certify that the machine is running satisfactorily The Vendor shall be required to furnish certificates from the manufacturer besides his own certification as stated in clause iv below The machine shall be deemed to have been delivered installed commissioned and handed over to the branch only after these three certifications The payment would not be released if the machine fails to perform satisfactorily for a period of 15 working days from the date of installation and until such time it is rectified replaced to the satisfaction of the Bank iv The Supplier shall furnish a certificate from the manufacturer that the machines are new based on proven and established technology and are as per the Machine Requirement and Technical Specifications mentioned in the RFP free from defective material and workmanship and suitable for Indian conditions as per RBI specifications In addition to the manufacturer s certificate the above shall also be certified by the supplier The issuance of above certificate by the Branch Manager shall in no way relieve the Supplier from the provisions of clause iv vi 100 of the Invoice amount will be paid by the Bank within 30 Thirty working days from the date of submission of the bill subject to compliance of the following v a Satisfactory installation and comm
45. issioning of the machine and accessories as per the parameters mentioned in the Technical bid general terms and conditions of the RFP b Production of the following documents pertaining to the delivery amp installation of the machine and accessories in original duly acknowledged by the Bank Official Officer in charge of branch e Original Bidder s Invoice along with certified copy of Invoice showing Contract No Goods description quantity unit price total amount Serial Nos of the Equipment s etc e Original Delivery Note signed by Consignee or Acknowledgement of receipt of goods from the Consignee with the name of the Official who has received the Goods designation and mobile number e Manufacturer s Bidder s Warranty Certificate ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank s ta ap aster grt WANA Sponsored by Bank of Baroda ere aaa e Installation Note including confirmation on satisfactory running of machine as mentioned in clause iii above signed by Bank Officers with the name of the Official designation and mobile number e Certificate as mentioned in clause iv above c Production of a Certificate issued by the Branch Regional Office of the Bank in whose jurisdiction the machine is installed confirming the speed of the machine as 25000 to 30000 Bank notes through put for DTNSM of any mix per hour provided by the Bank into the respective stackers as per the set programme and fitness
46. iyaGramin Bank te ait aster grt WAN Sponsored by Bank of Baroda ie qgar Wea ANA UMP Ia See aaa 14 15 16 PRICE BID 1 UNIT RATE FOR SUPPLY INSTALLATION COMMISSIONING AND MAINTENANCE OF DESK TOP NOTE SORTING MACHINE 2 1 POCKET Type of Machine Model Brand name Model No amp Make Brand Name 1 Basic Price of machine per unit 2 Taxes Freight etc per unit 3 Total cost excluding VAT Octroi Entry tax Per unit SI No 1 SI No 2 4 AMC per unit Comprehensive charge for 1 year excluding Service Tax as applicable Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing 5 AMC for 5 years Comprehensive charge for 5year excluding Service Tax Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing SI No 4 x 5 years 6 Grand Total SI No 3 SI No 5 SEAL OF THE COMPANY FIRM SIGNATURE OF THE BIDDER Place DATE Baroda Rajasthan KshetriyaGramin Bank te site aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Na aaa PRICE BID 2 UNIT RATE FOR SUPPLY INSTALLATION COMMISSIONING AND MAINTENANCE OF DESK TOP NOTE SORTING MACHINE 1 1 POCKET Type of Machine Model Brand name Model No amp Make Brand Name 1 Basic Price of machine per unit 2 Taxes Freight etc per unit 3 Total cost exc
47. jasthan KshetriyaGramin Bank d ie ta ait aster grt WAN Sponsored by Bank of Baroda rary sexe A repaired note is created by joining parts of the same note together for example by using extraneous matter such as tape paper or glue Notes with the following types of repairs shall be sorted as unfit e Repairs covering an area greater than 100 mm or e Thickness of the extraneous matter 50 um or more or e Width of the extraneous matter 10 mm or more or e Length of the extraneous matter 10 mm or more Mutilated Imperfect and Mismatched Notes A mutilated note is note of which a portion is missing or which is composed of more than two pieces An imperfect note is a note which is wholly or partially obliterated shrunk washed altered or indecipherable but does not include a mutilated note A mismatched note is a note which has been formed by joining a half note of any one note to a half note of another note Such notes shall be classified as unfit Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es TEST PROCEDURES Machine shall not be disturbed tempered during the testing No mechanic Service personnel shall be allowed to touch the machine once it has been handed over to the Bank for technical testing e Authenticity check The machines shall check authenticity of notes with reference to the features of genuine notes as disclosed by the
48. llowed on the Earnest Money EMD of unsuccessful Venders will be refunded on finalization of the RFP or after expiry of the validity of the offer The Bid security may be forfeited i If a Bidder withdraws its Bid during the period of Bid validity or ii Incase of a successful Bidder if the Bidder fails a To accept LOI b To furnish Performance Guarantee valid for 48 months 24 months beyond the completion of warranty period within the stipulated time 4 PERFORMANCE GUARANTEE The Performance Guarantee shall be 10 Ten percent of the contract value excluding the AMC charges in the form of a Bank Guarantee as per approved format enclosed as ANNEXURE 3 from a Scheduled Commercial Bank other than Baroda Rajasthan Kshetriya Gramin Bank On satisfactory completion of the Warranty period and submission of Performance Bank Guarantee for AMC this Performance Guaranteeshall be discharged and returned to the bidder 5 PRICE i The Price Bid to be submitted in single envelops i e offer for DTNSM 2 1 Pockets and DTNSM 1 1 Pockets superscribing on the envelop details of Note Sorting Machines offered ii The price of Note Sorting Machine shall include the cost ofvoltage stabilizer The bidder shall indicate if voltage stabilizer is in built or is to be provided as additional accessory iii The Price Bids should mention the Basic Price of machine including taxes excluding Octroi entry tax and Annual Maintenance Contract c
49. luding VAT Octroi Entry tax Per unit SI No 1 SI No 2 4 AMC per unit Comprehensive charge for 1 year excluding Service Tax as applicable Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing 5 AMC for 5 years Comprehensive charge for 5 year excluding Service Tax Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing SI No 4 x 5years 6 Grand Total SI No 3 SI No 5 SEAL OF THE COMPANY FIRM SIGNATURE OF THE BIDDER Place DATE Baroda Rajasthan KshetriyaGramin Bank ta ait aster grt WANA Sponsored by Bank of Baroda e agar mona Aaa WAT Ia im aa
50. n A fit note is a note that is genuine sufficiently clean to allow its denomination to be readily ascertained and thus suitable for recycling An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India All the fitness parameters laid down by RBI are to be evaluated individually A note must pass all the fitness parameters to be considered fit for recycling If the Machine offered by the bidder meets with the following specifications and requirements the bidder s response to be given as YES otherwise the exact specification should be given Sl Details Remarks by Deviation if No Bidder any 1 Model number of machine Model Desk top Ergonomic design sturdy capable of working in dusty hot and humid conditions in India 3 Number of Stackers with capacity 1 1 pocket 200 notes stacker capacity Hopper Capacity 500 notes 5 Number of Reject Stackers with capacity 1 reject pocket 70 notes stacker capacity 6 Minimum Processing Speed 25000 Notes hour Machine programmable for diverse sorting parameters 7 Feeding Capacity Minimum 500 Notes with Assisted Feed mechanism A 18 19 20 22 23 24 25 aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grr WARNA Sponsored by Bank of Baroda Machine should have all type of sensors like CIS IR MG UV and full length LVDT th
51. n and maintenance instructions manuals catalogues and two sets of descriptive literature giving Control safety circuit diagrams with various set parameters duly marked wherever applicable shall be supplied along with the machine ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank te site aster grt WANA Sponsored by Bank of Baroda Praia 28 The Bank reserves the right to cancel the bid with out assigning any reasons 29 The Vendors shall inform the Bank in case of Transfer of Ownership of the Company 30 RATES TO BE IN FIGURES AND WORDS The Vender should quote in English both in figures as well as in words the rates and amount RFPed by him in the schedule of Rates for each item and in such a way that interpolation is not possible The amount for each item should be worked out and entered and requisite totals given of all items both in figures and in words The RFPed amount for the work shall be entered in the RFP and duly signed by the Vendor kkkkkkkkkkkkkkkkk ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WANA Sponsored by Bank of Baroda ere aaa On Company s Letter Head To The General Manager Baroda Rajasthan Kshetriya Gramin Bank Head Office Ajmer Dear Sir Re RFP OFFER We have read and examined the RFP document for Desk Top Note Sorting Machines We hereby RFP for the execution of the work specified by the Bank within the time to be
52. ngaged for the purpose and the supplier shall have no objection and shall cooperate and provide necessary details information required for such inspection 20 SETTLEMENT OF DISPUTES gt Should any dispute or difference of any kind whatsoever arise between the purchaser and the supplier in connection with or arising out of the contract the parties shall make every effort to resolve amicably such disputes or difference by mutual consultation gt If after 30 days the parties fail to resolve their disputes or difference by such mutual consultation then either the purchaser or the supplier may give notice to the other party of its intention to commence arbitration as hereinafter provided as to the matter in dispute No arbitration in respect of this matter may be commenced unless such notice is given gt Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this clause shall be settled in accordance with the Arbitration and Conciliation Act 1996 gt Arbitration proceedings shall be held at the place of the Head Quarters of the Bank and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English or Hindi gt In the event of a dispute or difference of any nature whatsoever between Bank and the Bidder during the course of the assignment arising as a result of this proposal the same will be settl
53. nufactures Authorization Form MAF 9 Bid Opening and preliminary scrutiny The technical bid will be opened at 04 00 p m hrs on 08 01 2015 at Baroda Rajasthan Kshetriya Gramin Bank Head Office Ajmerin the presence of intending bidders or their Representatives who may be deputed to remain present at the time of RFP opening Only one Authorised Representative will be allowed to ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WAN Sponsored by Bank of Baroda ere aa witness the RFP opening upon submitting the authorization letter issued by the Vendor Company as well as Identity Card No offer can be modified or withdrawn by a Bidder after submission of Bid s If any of the Bidders or all the Bidders who submitted Bids are not present during the specified date and time of opening the Bank will proceed further with opening of the Bids in their absence The Bank will scrutinize the Bid s received to determine whether they are complete in all respects as per the requirement of RFP and subsequent clarifications whether technical specifications as required to evaluate the offer has been submitted whether the documents have been properly signed and whether items are offered as per this RFP requirements Pre Qualification Criteria Technical Bid submitted by the Bidder will be evaluated based on the terms and conditions of the RFP and subsequent clarifications if any The Bank may reject any prop
54. of the Company is the person authorized to negotiate commercial technical terms amp conditions amp sign on behalf of the firm any Agreement Bills amp receipts for this work We agree that until a formal agreement on requisite value stamp paper is prepared and signed this RFP with your written acceptance thereof shall constitute a binding contract between us Dated Signature of Contractor Bidder Vendor Witness Name amp address Full Postal Address including 1 2 Pin Code No Telephone No amp Mobile No Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq Es TECHNICAL SPECIFICATIONS 1 DESK TOP NOTE SORTING MACHINE Model DTNSM 2 1 POCKETS The machines shall perform authenticity check with reference to the features of genuine notes as disclosed by the Reserve Bank of India from time to time Any note which is not found to be having all the features of a genuine note shall be classified by the machine as suspect Notes can only be recycled reissued if they are evaluated as genuine and fit according to the parameters laid down by RBI see Guidelines on Note Authentication and Fitness Sorting Parameters attached Authenticity check is a prerequisite for fitness sorting Fitness sorting can be done only in case of genuine notes The machines shall be able to identify and separate suspected counterfeits and notes which are unfit for circula
55. ome ineffective on intimation thereof being given to the Surety by the Bank in which event this guarantee shallstanddischarged if TheSuretywillmakethepaymentpursuanttothedemandnoticeissuedbythe Bank notwithstandinganydisputethatmayexistorarisebetweentheVenderand the Bankoranyotherperson 8 Anyforbearance actoromissiononthepartoftheBankinenforcinganyofthe conditionsofthesaidRFPorshowingofanyindulgencebytheBanktotheVendersh allnotdischargetheSuretyinanywayandtheobligationsoftheSuretyunderthis guaranteeshallbedischargedonlyontheintimationthereofbeinggiventotheSuret y bythe Bank 9 Notwithstanding anything contained herein before our liability under this guaranteeisrestricted to l Rupees 2 2 2 cc cece ee ee ee eeeee only and this 10 reas nes Baroda Rajasthan KshetriyaGramin Bank ta ait aster grt WAN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq guaranteewouldbevalidupto 00 00 20 18 months from the date of opening of Technical Bids and we shall be discharged from all liabilities hereunder unless a written claim for payment under this guarantee is lodged on us within one month from the date of expiry of guarantee i e on or before 00 00 20 18 months from the date of opening of Technical Bids irrespective of whether or not the original guarantee is returned to us TheSuretyhasthepowertoissuethisguaranteeunderitsMemorandumand ArticlesofAssociationandthepersonwhoisherebyexecutingthi
56. on the communication received from the Bank and cancel the purchase contract 5 Authority to submit Bids a Only authorized personnel of the firm or organization shall sign the BID The proposal must be accompanied with an undertaking letter duly signed by the designated personnel providing a Bid commitment The letter should also indicate the complete name and designation of the designated personnel Necessary resolutions authority Power of Attorney available shall be enclosed In case the principal vendors authorise their business partners or authorised distributors to bid on their behalf a separate authorisation letter as per format Letter of Authorisation to bid enclosed along with a commitment to fulfill the terms of RFP should be submitted The certified photocopy of Resolutions Authority Power of Attorney having authority to authorize the person to submit Bid documents on behalf of the company shall be enclosed The proposal must be accompanied with an undertaking letter duly signed by the designated personnel providing a Bid commitment The letter should also indicate the complete name and_ designation of the designated personnel io eat rene aa qelal Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te ait aster grt WARNA Sponsored by Bank of Baroda b One firm or organization cannot quote on behalf of multiple manufacturers c Either the Indian Agent on behalf of the foreign principal or the f
57. oreign principal directly could bid in a RFP but not both Further in cases where an agent participates in a RFP on behalf of one manufacturer he will not be allowed to quote on behalf of another manufacturer along with the first manufacturer in a subsequent parallel RFP for the same item 6 Minimum Pre Qualification Criteria a 1 2 3 4 5 To bid for Desk Top Note Sorting Machine 2 1 pockets The bidder and or Original Equipment Manufacturer OEM should have at least three years experience in supplying Note Sorting Machines to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI as on 31 03 2014 The bidder Original Equipment Manufacturer OEM should be a profit making company firm for the last three financial years ending on 31 03 2012 31 03 2013 and 31 03 2014 FY2011 12 FY2012 13 FY2013 2014 and the networth should be positive as on 31 03 2014 The bidder and or Original Equipment Manufacturer OEM should have supplied at least 50 Fifty Only Desk Top Note Sorting Machines during last three financial years ending 31 03 2014 to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI The bidder submitting the bid should be a Registered Company Firm having minimum Average Annual Turn Over of 5 Crores Rupees five Crores during the last two financial years ending on 31 03 2014 Manufacturers Authorisation Form MAF also to be su
58. ormat Manufacturer s Authorisation form enclosed that they have been duly authorized by the goods manufacturer or producer to supply the goods and assuring full guarantee and warranty obligations If proposals are submitted through the business partners or authorised distributors etc a separate LETTER OF AUTHORISATION TO BID on behalf of the main vendor s should be enclosed along with the technical bid Proposals received without the authorisation letter s will summarily be rejected However the bidder should confirm that they have a national presence to extend support for the systems supplied and also submit a list of such service support centers 18 Evaluation of RFP e The RFPs received within the due date and time only will be considered for evaluation Baroda Rajasthan KshetriyaGramin Bank he s ta ait aster grt WANA Sponsored by Bank of Baroda aa ie qgar Wea AAA UMP Iq e The Technical bids shall be opened and the qualifications of the bidders will be evaluated to ensure meeting the minimum pre qualification criteria e Technical bids of the bidders who satisfy the prequalification criteria will be evaluated for compliance of other terms and conditions and also compliance of the machine model offered to the technical specifications The bidders whose Technical bids are found to be in order in all respects may be advised to give a demonstration of the model of the Note Sorting Machine offered to explain the various
59. osal not containing all the requirements called for in various ANNEXUREs Technical Bid must contain required relevant information on all the items including optional items if any without fail Bank has the right not to entertain any correspondence on any matter relating to this RFP like Technical responsiveness non responsiveness of the Bidders etc Bank s decision will be final in this matter 1 S Bid Validity RFP validity period is 1 year from the date of LOl Letter of Indent The RFPs offers submitted by the vendors including the rates quoted by them shall remain valid during the period of RFP validity 11 Bid Currency and Prices The offer must be in Indian Rupees only and the price and taxes shall be firm and binding without any escalation whatsoever However AMC charges shall be quoted exclusive of Service Tax The Service tax on AMC will be paid separately at the prevailing rate during the period of AMC VAT Service Tax octroi will be payable on actuals on production of documentary evidence of payment wherever applicable The vendor should clearly provide the goods cost component on which VAT will be applicable and the service component on which Service Tax will be applicable Both VAT and Service tax will not be payable for the same amount component B Ka ery sexe aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank te site aster grt WAN Sponsored by Bank of Baroda 12
60. over No 5 For keeping EMD for Desk Top Note Sorting Machines For keeping DD for Fee of RFP Document for Desk Top Note Sorting Machines The name and address of the bidder shall necessarily be written on all the covers The sealed covers should be addressed and delivered to the General Manager Baroda Rajasthan Kshetriya Gramin Bank 1 FLOOR CITI PLAZA VAISHALI NAGAR AJMER Rajasthan State so as to reach him by 05 00pm hrs on 07 01 2015 Late RFPs shall not be entertained To avoid any possible delay in delivery by postal authorities couriers the bidders are advised to hand over the RFPs personally 8 Documents to be submitted with bids Documents required in Technical Bid 8 1 This RFP Document 8 2 DD towards the cost of RFP document downloaded from website 8 3 DDtowards EMD for RFP 8 4 Supporting documents in respect of pre qualification criteria as mentioned in the RFP documents 8 5 Any other document indicating the features of the product such as user manual technical specifications sheets etc 8 6 Latest details regarding the OEM company s directservice network throughout the Rajasthan State 8 7 Authorisation letter 8 8 Last three years 2011 12 2012 13 amp 2013 14 audited balance sheets and Profit amp Loss A c statement 8 9 Proof that machine is in use in India for last one year 8 10 Undertaking about maintaining the machines at least for Five Years after warranty period 8 11 Ma
61. pt aside stacker wise If the number of notes in any stacker is less than 100 additional notes shall be processed so that there are at least 100 notes in any stacker Stage 2 The notes removed from stacker A are then processed through the machine and the total number of notes in all other output stackers excluding A shall be noted and expressed as a per cent of the number processed Stage 3 Test in stage 2 is repeated and result noted ie qgar Wea AAA UMP Iq Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WARN Sponsored by Bank of Baroda ers aaa Stage 4 The notes removed from stacker B in Stage 1 are then processed through the machine and the total number of notes in all other output stackers excluding B shall be noted and expressed as a per cent of the number processed Stage 5 Test in stage 4 is repeated and result noted The procedure is repeated with notes removed from all other stackers in stage 1 and with other denominations The percentages calculated as above in all the stages shall not be more than 5 e Fitness sorting An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India A note must pass all the fitness parameters laid down by RBI to be considered fit for recycling Notes with any visual or physical defects are to be sorted as unfit as per the criteria set out in Table 1 of
62. rm MAF also to be submitted 5 If the Bidder is not the Original Equipment Manufacturer OEM but only an authorized dealer distributer it should have a valid authorization letter from the OEM to deal market the machine in India The Bidder should enclose proof in support of all Pre Qualification Criteria while submitting the Bid Proposals Bidders not meeting the eligibility criteria and not submitting proof of the same will not be considered for further Technical Evaluation and the Bid may be considered as technically non responsive Bank will not entertain any correspondence on this issue and Bank s decision will be final Submission of Bids Venders may quote for one or more types of Note Sorting Machines i e for DTINSM 2 1 pockets and or DTNSM 1 1 pockets Venders should quote for only one time tested make and model which is in use in India for which proof shall be furnished for the last one year of particular type ie DTINSM 2 1 pockets or DTNSM 1 1 pockets conforming to the technical specifications Bids are to be submitted in separate sealed covers duly signed and superscribed as Technical Bid for Supply Installation Commissioning and Maintenance of Desk Top Note Sorting Baroda Rajasthan KshetriyaGramin Bank s ta ap aster grt WARN Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq ate Cover No 3 Price Bid for Supply Installation Commissioning and Cover No 2 Cover No 4 C
63. rt WAN Sponsored by Bank of Baroda rear CIS IR MG UV and ultra sonic sensor Machine is capable to show front back and IR images on screen Machine should be able to print serial no of accepted notes Machine should work on any orientation of the notes First Note recognition Denomination sorting Orientation sorting Facing sorting Machine must detect and sort suspect Notes Machine should indicate the reason for rejection should be available Fitness sorting The machines shall perform the followingfitness sorting functions as per criteria and standards laid down in RBI Guidelines on Note Authentication and Fitness Sorting Parameters A Soiling lLimpness Dog Ears Tears Holes Stains Graffiti Crumples Folds Decolouration Repair Mutilated Imperfect and Mismatched Notes Batching Arrangement with indication in sound or light Possibility of upgradation of software as per RBI directive i e for new features through directly USB pen drive The technology must be image based Machine should have LCD graphic mode digital display of information with value no of notes Machine should generate transactions reports Inbuilt Printer interface facility should be available User interface machine should have provision to attach printer display USB LAN RS 232must be provided free of cost Machine should have exhaustive intelligent self AGT ZTaATAMOAD aea Were Aaa wre Jar Baroda Rajasthan Kshetriya
64. rves the right for seeking clarifications additional information details from the responsive vendors However clarification information from the vendors without the Bank seeking for the same during the process will not be entertained 21 No change whatsoever will be permitted in the technical bid after opening the same 22The Vender shall agree that until a formal agreement on stamp paper is prepared and signed with the Bank this RFP shall constitute a binding contract between the Vender and the Bank 23 The Bank reserves the right to check each machine before delivery to the specified locations through an independent Agency for compliance of stipulated parameters 24 The applicable TDS will be deducted from the bill before releasing the payment 25 The Technical Bid submitted in response to this RFP and written clarifications submitted consequent if any till the date of acceptance of bid shall form part of the contract document The successful bidder on acceptance of his bid by the Bank shall within 15 days from the date of intimation of acceptance sign an Agreement with the Bank on required stamp paper in the format available as per ANNEXURE 1 in the RFP document B Ka ey sexe aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta site aster grt WANA Sponsored by Bank of Baroda 26 Canvassing in connection with RFPs is strictly prohibited 27 Bank reserves the right to cancel this invitation
65. s repairing replacing parts providing stand by machines etc as required during Warranty period v During AMC period failure to expeditiously attend to the complaints or preventive maintenance will attract the same penalty as specified for the Warranty period 10 PAYMENT i The Bank will not pay any advance for supply of the machines All payments will be through e payment mode only The bills and invoices shall be prepared by the supplier and submitted to the Head Office Regional Office of the Bank along with a certificate by the Manager of the Branchi location where installed for the satisfactory installation and working The minimum quantity of machines in a bill shall be 10 or total number of NSMs ordered if the order is for less than 10 NSMs ii Various parameters set out by the Bank and duly committed by the supplier while participating in the RFP process shall be demonstrated after Baroda Rajasthan KshetriyaGramin Bank s ta ait aster grt WANA Sponsored by Bank of Baroda ie qgar Wea AAA UMP Iq ate installation at each of the location If the machine does not stand the test the order stands automatically cancelled and the supplier shall not be entitled for any payment and the machines shall be taken back at the cost risk etc of the supplier Further in such an event the EMD Performance Guarantee deposited by the vendor shall be forfeited iii The machine should once again undergo a stress test after
66. said contractandsubmitteda NoDemandCertificate providedalwaysthat thisguarantee shallinnoeventremaininforceafter _ date 48 months from date of installation and commissioning of the machines withoutprejudicetoyourclaim orclaimsarisenanddemandedfromorotherwisenotifiedtousinwritingbeforethe expiry of six months from the said date which will be enforceable against us notwithstandingthatthe same is orare enforcedafterthe saiddate 4 Shoulditbenecessarytoextendthisguaranteeonaccountofanyreason whatsoever weundertaketoextendtheperiodofthisGuaranteeonyourrequesttill suchtimeasmayberequiredbyyou If you don t hear from us on such extension within 10 days of your demand then it can be presumed that we have extended accordingly and yourdecisioninthisrespectshallbefinaland bindingonus 5 Youwillhavethefullestlibertywithoutaffectingthisguaranteefromtimeto timetovaryanyofthetermsandconditionsofthesaidcontractorextendthetimeof performanceoftheContractorortopostponeforanytimeorfromtimetotimeanyof yourrightsorpowersagainsttheContractorandeithertoenforceorforbeartoenforce anyofthetermsandconditionsofthesaidContractandweshallnotbereleasedfrom ourliabilityunderthisguaranteebytheexerciseofyourlibertywithreferenceto mattersaforesaidorbyreasonofanytimebeinggiventotheContractororanyother forbearance actoromissiononyour partoranyindulgence byyouto the Supplieror byanyvariationormodificationofthesaidcontractoranyotheract matterorthings whatsoever whichundert
67. sdeedhasthe necessary powers todosounderthe PowerofAttorneygrantedtohim bythe Surety SIGNEDANDDELIVERED _ ForandonBehalfof Forandonbehalfofabove namedBank Banker sNameandSeal Branch Manager Banker s seal ie qgar Wea Aaa WAT Ia Baroda Rajasthan KshetriyaGramin Bank s te ap aster grt WAN Sponsored by Bank of Baroda ers aa ANNEXURE 3 FormatofBankGuarantee for Performance Guarantee Tobe submittedonNon judicial stamppaperofappropriate value purchasedinthe name of the issuingbank No _ Date _ The General Manager Baroda Rajasthan Kshetriya Gramin Bank Head Office Ajmer DearSir In consideration of your agreeing to accept the security deposit of lakhs furnishableto you by Messrs hereinafter referred to as the Supplier in terms of their contract with you for supply installation testing commissioning of Desktop Note Sorting Machines 2 1 pockets and Desktop Note Sorting Machines 1 1 pockets strikeout whichever is not applicable for the Bank s Branches at locations to be specified by the Bank as per their RFP No dated aad General conditions of Contract and other RFP documents relating thereto subject to the conditions and alterations mutually agreed upon the set forth or referred to in your Order Contract No ___ dated____in the form of guarantee from us in the manner hereinaftercontained we Name of theBank doherebycovenantand agree with youas follows
68. sed by banks hereinafter called the machines Notes can only be recycled reissued if they are evaluated as genuine and fit according to these parameters Authenticity check is a prerequisite for fitness sorting Fitness sorting can be done only in case of genuine notes The machines shall be able to identify and separate suspected counterfeits and notes which are unfit for circulation in terms of these standards in a reliable and consistent fashion The Reserve Bank of India phases out certain series issue of notes from circulation from time to time These notes though considered legal RFP unless otherwise specified are unfit for recycling As and when the Reserve Bank of India decides to phase out a specific series issue of a specific denomination of notes the machines shall sort all the phased out notes as unfit irrespective of their physical condition Applicability These parameters are applicable to machines operated by banks either directly by their staff or indirectly by their agents These machines can be of any of the following i machines which check the authenticity and fitness of notes i e note processing machines note sorting machines and ii Machines which check only the authenticity of notes i e note authentication machines All these machines shall classify the individual notes as either genuine or suspect Baroda Rajasthan KshetriyaGramin Bank oe ta ait aster grt WANA Sponsored by Bank of Baroda
69. shall be borne by the supplier viii Price quoted shall remain firm for acceptance during the validity period stated in the General Information and Instructions to Bidders ix Fall Clause If the selected Bidder reduces its price or sells or offers to sell the rate contracted goods under similar items and conditions as in the rate contract at a price lower than the rate contracted price to any person or organization during the currency of the rate contract the rate contract price will be automatically reduced for all subsequent supplies under the rate contract with effect from the date from which such offer or sale was made to the outsider and the rate contract will be amended accordingly 6 DELIVERY LIQUIDATED DAMAGES i On acceptance of RFP the Bank shall issue a Letter of Indent LOI to the successful bidder The Bidder shall give an unconditional letter of acceptance of LOI provide Performance Guarantee and enter into Service Level Agreement with the Bank as per the format enclosed as ANNEXURE 1 within 15 days of the date of letter of indent failing which the Bank reserves the right to invoke the Bank Guarantee for the Earnest Money Deposit and cancel the purchase contract Firm purchase order will be placed by the Bank only after the successful bidder signs the Agreement ii Time is the essence of this contract The supply of all the machines and all accessories such as stabiliseretc shall be completed within the stipulated
70. shetriya Gramin Bank PI specify with details Have you ever been disqualified or levied penalty by Baroda Rajasthan Kshetriya Gramin Bank Bankor any other Bank in India for non fulfillment of contractual obligations If yes please provide details in brief Have you ever been put on a holiday list or banned by any Public Sector Unit if yes please provide details I We confirm that to the best of my our knowledge the information provided above is correct and I we understand that any concealment of facts will lead to my our disqualification at any stage by the Bank Date Place SIGNATURE OF BIDDER Authorized Signatory With Seal All details are mandatory Wherever the space is insufficient separate sheet may be used to furnish the details aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank 4 te site aster grt WAN Sponsored by Bank of Baroda aa MANUFACTURER S AUTHORISATION FORM NO areata taki ccbteideeeeSaciais Dated 1120 The General Manager Baroda Rajasthan Kshetriya Gramin Bank Head Office AJMER Dear Sir Sub Invitation to bid for supply installation commissioning and Maintenance of vee Desk Top Note Sorting Machines 2 1 pocket and Desk Top Note Sorting Machines 1 1 pocket strikeout whichever is not applicable for Branches all over Rajasthan State India WG oaeee who are established and reputable manufacturers of Heavy Duty Desk Top Note Sorting Machines strikeout whichev
71. sorting as per the RBI norms and satisfactory performance of the machine as per the parameters committed by the supplier in the Technical bid and RFP terms and conditions d Compliance with regard to training of Bank s staff as stipulated in Clause 12 below e Execution of separate Annual Maintenance Contract as per the format attached ANNEXURE 4 vii In the event of any breach of terms and conditions and or failure to service the machine s by the supplier as per the terms and conditions Bank shall have the right to invoke the Performance Bank Guarantee viii Applicable Tax deduction at source TDS if any as per relevant provisions of Finance Act from time to time will be deducted at the time of releasing the payments The payments will be released through NEFT RGTS and the Selected Bidder has to provide necessary Bank Details like Account No Bank s Name with Branch IFSC Code amp permanent account number PAN etc 11 DEDUCTION FROM PURCHASE PRICE The Supplier shall reimburse the Bank all costs charges damages or expenses which the Bank may have paid or suffered and to the extent to which the Supplier is obliged and responsible under this Contract to do so within 30 days upon written request of the Bank failing which such costs charges damages or expenses including statutory payments if any shall be deducted by the Bank from any money due or becoming due to the Supplier under this contract or any other Contra
72. specified at the rates to be finalized in this bidding process in accordance with the Technical Specifications and instructions in writing referred to in the General Rules and Instructions and in all respects and in accordance with such conditions so far as applicable for the following types of Note Sorting Machines a 50 Nos of Desk Top Note Sorting Machines 2 1 pockets b 250 Nos of Desk Top Note Sorting Machines 1 1 pockets We agree to keep the RFP open for 1 year from the date of letter of indent and not to make any modifications in its terms and conditions A sum of 10 000 Rupees Ten Thousand only by way of Demand Draft issued DY irii Name of the issuing Bank bearing no sses and date is hereby enclosed as Cost of RFP document We enclose as Earnest Money Deposit the following Demand Drafts issued DY a E EEE cosets E E Name of the issuing Bank DD No dated for 30 lacs for Desk Top Note Sorting Machines 2 1 pockets and 1 1 pocket strikeout whichever is not applicable In the event of our withdrawing or unilaterally modifying this offer during the period of RFP validity or failure to accept Letter of Indent LOI within 15 days of its issue or failure to furnish Performance Guarantee or to sign the agreement when called upon to do so we agree that the Bank shall without prejudice to any other right or remedy be at liberty to forfeit the said Earnest Money absolutely B
73. st for a period of lift time 31 Notwithstanding anything contained herein above in case of any dispute claim and legal action arising out of this RFP the parties shall be subject to the jurisdiction of Courts of Law in the place of the Head Quarter Ajmer Rajasthan of the Bank only Ka ery sexe aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta ait ester grt WANA Sponsored by Bank of Baroda GENERAL TERMS amp CONDITIONS l INTERPRETATION In construing these conditions the specifications and Agreement the following words shall have the meaning herein assigned to them except where the subject or context otherwise requires i Bank The term shall denote Baroda Rajasthan Kshetriya Gramin Bank and any of its employees representative authorized on its behalf ii Purchaser The term shall denote the Bank placing the letter of indent and any of its employees representative authorized on its behalf iii Vender Bidder Supplier Vendor The term shall mean Name amp address of the Vender and their heirs legal representatives assigns and successors iv Supply Work shall mean the work or works to be done under this contract as detailed in the Scope of Work v Machine shall mean the Desk Top Note Sorting Machines including all accessories such as printer voltage stabilizer etc to be supplied under this contract 2 SCOPE OF WOR
74. sured by drawing a straight line from the peak of the tear to the edge of the note where the tear begins rectangular projection rather than measuring the length of the tear itself Holes This refers to notes with at least one visible hole Notes with holes with area exceeding 10 mm shall be sorted as unfit Stains Stains are visible markings which are not part of the feature of a note Notes shall be detected as unfit if localized i e with limited extension stain can be recognised on its surface In case the total area covered by stains exceeds 500 mm7 the note shall be sorted as unfit A note with a single stain covering an area of more than 200 mm shall be sorted as unfit Both the obverse and the reverse of the note shall be checked for stains Graffiti Graffiti refers to deliberate graphic alteration of the note with for example figures or letters Fitness sorting criteria in case of graffiti shall be the same as those for stains Both the obverse and the reverse of the note shall be checked for graffiti Crumples Folds Crumpled folded notes shall be sorted as unfit if the folds result in reduction of the original note in length or width greater than 5 mm Decolouration Notes affected by decolouration shall be sorted as unfit if the ink is partially or wholly missing from its surface Both the obverse and the reverse of the note shall be checked for decolouration Repair qelal Were Asta wre Jar J Baroda Ra
75. ted or instructions issued by the Bank under the Contract to be issued for this RFP However the Successful Bidder would be given an opportunity to be heard by the Bank prior to making of a decision in respect of such loss or damage 26 NEGLIGENCE In connection with the work or contravenes the provisions of General Terms if the Successful Bidder neglects to execute the work with due diligence or expedition or refuses or neglects to comply with any reasonable order given to him in writing by the Bank in such eventuality the Bank may after giving notice in writing to the Successful bidder calling upon him to make good the failure neglect or contravention complained of within such times as may be deemed reasonable and in default of the said notice the Bank shall have the right to cancel the Contract holding the Successful bidder liable for the damages that the Bank may sustain in this behalf Thereafter the Bank is to be compensated for good the failure at the risk and cost of the Successful Bidder 27 DRAWINGS 1 The supplier shall supply all necessary drawings and documents to the Bank s branches without any additional cost These drawings and documents shall be in English or Hindi 2 The drawings and documents to be furnished shall be as follows a All general arrangement and installation drawings inclusive of installation instructions b Electrical schematic drawings indicating consumption points c Three sets of operatio
76. the RBI guidelines Test procedure For each of the parameter to be checked at least 10 notes should be selected in such a way that 5 notes have the defect within the permissible limit and 5 notes have the defect more than the permissible limit For e g to check for holes 5 notes should have a hole less than 10 mm and 5 notes should have holes more than 10 mm These selected notes should have no other defect except the defect in the parameter to be tested These selected notes should then be mixed with at least 500 other notes and processed The machine should correctly sort the 5 notes with defect more than the permissible limit as unfit The test should be repeated for other parameters e Stress Test This test is conducted to check the suitability of the machine to work continuously for long hours The test shall be conducted under conditions similar to those that are available in normal branches and currency chests Test procedure The machine should be put to work continuously for 6 hours daily for 4 consecutive days The machine may be given rest for 10 minutes after each hour of working During each hour the machine should work continuously Details of stoppages or breakdown if any number of occasions time time taken to restart nature of break down etc and other defects or abnormal behavior etc noticed during the test should be carefully recorded 10 11 15 16 ree nes ie qgar Wea AAA UMP Iq Baroda
77. tion in terms of these standards in a reliable and consistent fashion A fit note is a note that is genuine sufficiently clean to allow its denomination to be readily ascertained and thus suitable for recycling An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India All the fitness parameters laid down by RBI are to be evaluated individually A note must pass all the fitness parameters to be considered fit for recycling If the Machine offered by the bidder meets with the following specifications and requirements the bidder s response to be given as YES otherwise the exact_ specification should be given Sl Details Remarks by Deviation if No Bidder any 1 Model number of machine Model Desk top Ergonomic design sturdy capable of working in dusty hot and humid conditions in India 3 Number of Stackers with capacity Two or more with 250 notes stacker capacity Hopper Capacity 500 notes 5 Number of Reject Stackers with capacity One or more 100 notes stacker capacity 6 Minimum Processing Speed 25000 Notes hour Machine programmable for diverse sorting parameters 7 Feeding Capacity Minimum 500 Notes with Assisted Feed mechanism 8 Machine should have all type of sensors like Front amp A 19 20 21 22 23 24 25 26 aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank ta site aster g
78. to offer in part or full and also the entire procurement process at any stage without assigning any reason No claims whatsoever shall be entertained on this account 28 All the pages of RFP document shall be SEALED STAMPED AND SIGNED by Authorized signatory as token of having read the entire RFP document and understood the instructions terms amp conditions etc No changes whatsoever be permitted in the RFP document and the RFP submitted by the bidder shall be strictly as per Bank s format 29 The Bidder shall indemnify protect and save the Bank against all claims losses damages costs expenses action suits and other proceedings resulting from infringement of any patent trademarks copyrights etc by the Bidder The Bidder shall always remain liable to the Bank for any losses suffered by the Bank due to any technical error and negligence or fault on the part of the Bidder and the Bidder also indemnifies the Bank for the same in respect of the hardware and software supplied by him by executing an instrument to the effect on a Non Judicial stamp paper that Bank may sustain on account of violation of patent trademarks etc by the Bidders 30 If the Bidder is not the Original Equipment Manufacturer OEM but only an authorized dealer distributer The Bidder should submit a certificate on the letter head of The OEM Company that OEM Company will upgrade software of the Note Shorting Machine as per directives of RBI without any extra co
79. turers authorized dealers who satisfy the Pre Qualification Criteria a 20 no of Desk Top Note Sorting Machines 2 1 pockets Apprx b 280 no of Desk Top Note Sorting Machines 1 1 pockets Apprx This RFP is being issued for the requirements of Note Sorting Machines as per RBI specifications to various Branches of Baroda Rajasthan Kshetriya Gramin Bank The order for each type of Machine may be split at the sole discretion of the Bank between L1 and L2 vendors in the ratio of decided at the time of placement of order provided L2 vendor match the L1 price In case the L2 bidder does not cannot match the prices with the L1 bidder under the RFP there shall be an option to make an offer and negotiate with the L3 bidder and so on and so forth The Bank s reserves the right to accept or reject any RFP in whole or in parts without assigning any reason thereof The bank s decision will be final amp bank will not entertain any correspondence in this regard 2 Cost of RFP Document RFP document can be downloaded from our web site www brkgb comand RFP document fee in the form of DD favouringBaroda Rajasthan Kshetriya Gramin Bankpayable at Ajmer shall be enclosed in a separate cover and stapled to the cover containing Technical Bid from outside otherwise the bid is liable for rejection Cost of RFP document Is not refundable 3 Earnest Money Deposit EMD EMD for each type of Note Sorting Machines will be as under I One single
80. under Companies Act 1956 a firm registered under Partnership Act 1932 having its registered office at represented by its director Sri hereinafter referred to as the SUPPLIER BIDDER or VENDER on the other part WHEREAS the Bank having agreed to purchase about Desk Top Note Sorting Machines strike out whichever is not applicable Make Model with 2 1 pockets 1 1 pockets strike out whichever is not applicable hereinafter called Machine from the supplier who agrees to supply install impart training commission and maintain the said machines as per the model and the specifications and the terms and conditions finalized between the supplier and the Bank NOW THIS AGREEMENT WITNESSETH as follows 1 In this agreement words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to 2 The following documents not inconsistent with these presents shall be deemed to form and be read and construed as part of this agreement viz 2 1 The RFP document with all ANNEXUREs and Price Bids 2 2 The RFP Letter of Acceptance Letters from amp to the Vender if any leading to and prior to acceptance letter 2 3 Technical Specifications Special Conditions Questionnaire RFP drawings if any etc 2 4 Minutes of pre bid meeting if any 2 5 The details submitted in technical bid design and such other
81. validupto ES date 48 months from date of installation and commissioning of machines plus six months grace period andweshallbedischargedfromallliabilitieshereunderunlessa writtenclaimforpaymentunderthisguaranteeislodgedonuswithinonemonthfrom thedateofexpiryofguaranteei e onorbefore date irrespectiveofwhetheror notthe original guarantee is returnedtous 16 WehavepowertoissuethisguaranteeinyourfavourundertheMemorandum andArticlesofAssociationofourBankandtheundersignedhasfullpowertoexecute this Guarantee underthe PowerofAttorneygrantedtohimbythe Bank SIGNEDANDDELIVERED For amp on behalfofthe above namedBank For amp onbehalfof Banker sName amp Seal BRANCH MANAGER Banker sSeal Address ___ i B aea Were Aaa wre Jar Baroda Rajasthan KshetriyaGramin Bank lt a te site aster grt WANA Sponsored by Bank of Baroda 12 ANNEXURE 4 Format of Annual Maintenance Contract 13 This Annual Maintenance Contract Is executed on date by and between sassen Name and address of the Vendor a company registered under Companies Act 1956 a firm having its registered office at hereinafter called the Supplier represented by its Managing Director Authorised signatory Mr And Pikes E EE Name of the Bank a body corporate constituted and functioning under the Banking Companies Acquisition and Transfer of undertaking Act 1970 hereinafter called the Bank ha
82. ving its Head Office at ccccceecceecceeecoeee address of the bank represented by its duly constituted attorney Mr General Manager The Bank has purchased Nos Desk Top Note Sorting Machines 2 1 pockets and asss Nos Desk Top Note Sorting Machines 1 1 pockets strike out whichever is not applicable from the supplier as per the Agreement dated for installation and use at its various Branches Currency Chests In the said Agreement the supplier has agreed for an inbuilt warranty for a period of ___ years from the date of satisfactory installation amp Commissioning The Supplier has also agreed to sign an Annual Maintenance Contract AMC for a period of 5 years after the expiry of the warranty period Clause No 9 of Terms and Conditions of RFP which is part of the Agreement dated may be referred to for complete details and may be treated as part of this Agreement Accordingly the Supplier agrees to undertake the said work of annual maintenance of the machines for a period of four years after the expiry of years warranty period on the following terms and conditions 1 The AMC period for the various machines shall be as given in the ANNEXURE attached 2 The Supplier shall ensure that the machines are kept in efficient running working condition at all times by arranging appropriate preventive maintenance of the machines at quarterly intervals 3 In case of any defe
83. y Bank of Baroda ie qgar Wea AAA UMP Iq Es 1 ThattheSuretyinconsiderationoftheaboveRFPmadebytheVenderto theBankherebyundertakestoguaranteepaymentondemandwithoutdemurtothe Bankthe saidamountof l Rupees so cecdeenceienescakiccdece only withinone weekfrom the date ofreceiptof the demandfromtheBankonpresentationofthisdeedofguarantee whichtheVenderis boundtodepositwiththeBankbywayofearnestmoneyinconnectionwithhis RFP 2 This guarantee shallnotbeaffectedbyanyinfirmityorirregularityonthepartof theVenderorbythedissolutionoranychangeintheconstitutionoftheBank Venderor the Surety 3 The Bank shall be eligible to make any claim under this guarantee if the VenderaftersubmittinghisRFP rescindsfromhisofferormodifiesthetermsand conditions thereof in a manner not acceptable to the Bank or expresses his unwillingnesstoaccepttheorderaftertheBankhasdecidedtoplaceorderwiththe Venderforthesupplyofthe Heavy Duty DesktopNoteSortingMachines TheBanksdecisionin this regardshall be final andbinding 4 TheSuretyshallnotandcannotrevokethisguaranteeduringitscurrencyexcept with previous consentof the Bankinwriting Notwithstanding anything contained in the foregoing the Surety s liability nnas the guarantee is restrictedto l Rupees sssaaa only 6 Thisguaranteeshallremaininforceandeffectiveupto00 00 20 48 months from the date of opening of Technical Bids plus one month grace period and shall expire and bec

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