INTRODUCTION Installing H1N1 Influenza application
Contents
1. corporate or government firewalls prohibit access to the File Transfer Protocol FTP which is the protocol used to download the Epi Info installer In other cases the CDC s file server may be experiencing problems Several solutions exist 1 Try downloading the file again at a later time 2 Try downloading Epi Info from the WHO website The WHO website does not use FTP but rather the more popular and well supported HTTP protocol See http www who int chp steps resources EpiInfo en index htm for a download link Note The version of Epi Info offered at this URL is a slightly older version 3 Try the web installation of Epi Info by downloading ftp ftp cdc gov pub Software epi_info epiinfo343 SetupWeb exe Note The version of Epi Info offered at this URL is a slightly older version 4 Users may order an Epi Info 3 5 1 CD ROM from a list of vendors at http www cdc gov epiinfo vendors htm 5 Talk to your network administrator about allowing Internet access to the File Transfer Protocol Problem I am receiving a Not a valid Win32 application when trying to install Epi Info Solution This error is displayed when the Epi Info download failed to complete or was terminated prematurely for example the computer lost power during the download Please try downloading the file again If the problem repeats itself please try several of the solutions listed for problem 3 APPENDIX C2. Start the H1N1 Application from Desktop Shortcut a Go to Windows XP desktop b Double click on the icon Shortcut to H1N1 Clinical to start the application Novel H1N1 Influenza Hospitalizations 2009 Application Instructions 1 QUICK START GUIDE To immediately get started with data entry first follow the installation instructions found in Appendix A Then please follow the steps below 1 Display the Windows XP desktop 2 Double click on the Shortcut to H1N1 Clinical icon Novel H1N1 Influenza Hospitalizations loj xj Data entry Data analysis Reports Merge Import Feed forward Export Tools Settings Epilnfo Help r CDC F4 Novel H1N1 Influenza Hospitalizations 2009 BAFEP HCALTH ER PEOPLE Go to H1N1 Flu clinical long form Computer date and time 10 8 2009 3 53 18 PM Version 1 0 3 September 2009 Figure 2 1 The Novel H1N1 Influenza Hospitalizations 2009 application main menu 3 Click on the button that says Go to H1N1 Flu clinical short form and the H1N1 data entry window should appear Novel H1N1 Influenza Hospitalizations 2009 Application Instructions Eile Edit Options Help Clinical Case Report SHORT Form for Novel Influenza A Reporting and Case Identification STATE ID COUNTY ID CDC IDH CDC Unique ID Primary health department contact or study investigator Last name First name S O Position OoOo n O Institution L City E State gi Zip L County sf P
3. links to download Epi Info version 3 5 1 2 When prompted save the installation file to your desktop 3 Double click on the file that you just downloaded to start the Epi Info installation process Warning Do not modify any of the default installation options Modifying the installation options including the installation directory has been known to cause errors in Epi Info Note If you receive error 1720 upon installation see Appendix B problem 2 for trouble shooting tips Part 2 Granting Folder Permissions After installation is complete full folder permissions must be set for your account If this step is not taken then you may experience recurring errors during normal program operation Novel H1N1 Influenza Hospitalizations 2009 Application Instructions Note System administrators should be familiar with the concept of folder permissions Failure to grant Full Permissions to each account that will be using the application may cause in error messages and other problems Note If the account that will be using Epi Info is an administrator account then Part 2 may be skipped 7 Log in to the computer as an administrator Open My Computer and click on C drive Right click on the Epi_Info folder and select Properties from the pop up menu Click the Security tab Highlight the username of the person who will be using Epi Info If their name is not on the list add them to the list by click
4. stating that the data has been exported successfully along with the location on the computer where the data can be found Novel H1N1 Influenza Hospitalizations 2009 Application Instructions In order to open the file that was just exported attach the file to an email or copy the file to a thumb drive you will need to navigate to the FeedForward STATE folder This folder can be accessed by navigating to My Computer opening the C drive opening the Epi_Info folder clicking on the H1N1_ Clinical folder the FeedForward folder and then finally the STATE folder Inside of this folder you will find the file you just exported Figure 3 3 shows the location of the file relative to My Computer x Look in STATE gt e m ES My Recent Documents 3 Desktop amp My Documents i My Computer J 3 Floppy A lt gt Local Disk C Epi_Info H1N1_Ciinical FeedForward amp DVD CD RW Drive D E Nero Scout My Network Places Maps ww OOOO a Files of type Databases mdb 7 Cancel Figure 3 3 The relative location of the exported data when the Feed forward to state option is selected The process works identically when selecting the Feed forward to CDC option shown in figure 3 1 except for the location where the file is exported Instead of being placed into the STATE folder it will be placed in the CDC folder 3 IMPORTING DATA Data is imported into the Novel H1N1 Influenza Hos
5. General Questions 1 Question Can I run Epi Info on Linux or a Macintosh computer Answer Not directly At this time Linux and Macintosh are not supported by Epi Info 3 5 1 A full list of supported operating systems for the latest supported version of Epi Info can be found at 13 2 3 4 Novel HiN1 Influenza Hospitalizations 2009 Application Instructions http www cdc gov epiinfo Note that using emulators or virtual PCs users may be able to run Epi Info on other operating systems but this practice is not officially supported by the CDC Question I want to learn more about how to use Epi Info Where can I go for additional training and instructions Answer Several excellent resources exist to help users become familiar with the Epi Info suite of tools Built in Tutorials Two tutorials come with every copy of Epi Info They can be accessed by navigating to Help gt Tutorials from the main Epi Info menu screen Comprehensive Tutorials In addition to the built in tutorials Epi Info has two comprehensive tutorials available for download at http www cdc gov epiinfo tutorials htm These are offered in both PDF and DOC format and cover almost every aspect of the program User Manual Help File The Epi Info help file acts as the program s user manual It contains information on every function of the application It can be accessed two different ways First by navi
6. Novel HiN1 Influenza Hospitalizations 2009 Application Instructions INTRODUCTION This guide covers the steps necessary to install enter data import data and export data from the Novel H1N1 Influenza Hospitalizations 2009 application including Epi Info installation and troubleshooting tips INSTALATION REQUIRNMENTS FOR H1N1 APPLICATION 1 You must have full folder permissions and appropriate administrative rights computer administrator for directories where Epi Info files are stored 2 You must have Epi Info 3 5 1 or later version installed and functioning on your workstation Epi Info is a CDC based disease outbreak and surveillance tool If you do not have Epi Info 3 5 1 installed go to Appendix A for installation instructions Installing H1N1 Influenza application H1N1_ Clinical 1 Download the H1iN1_Clinical zip file to your local drive from phConnect website 2 Unzip the HLN1_Clinical zip file to the Epi Info folder C Epi_Info Note This is usually accomplished by right click on the Zip file and selecting an Extract All 1 option from the pop up menu that appears 3 Open My Computer from the Windows XP desktop a Double click on the My Computer icon from the Windows XP desktop to open it 4 Open the C drive a Click on C drive to display folders and files 5 Navigate to the H1N1_Clinical folder a Click on the C Epi_Info folder b Click on the H1N1_ Clinical fo
7. er level and one the Centers for Disease Control and Prevention The distinction is important as one format may exclude some data that the other format does not and vice versa Notice that the higher level and CDC feed forward option exists for each form the long form and the short form To access the data export function open the main menu of the Novel HiN1 Influenza Hospitalizations 2009 application and navigate to Feed forward Export from the main navigation menu Feed forward Export Tools Settings Epi Info SHORT FORM For importing to Epi Info database Feed forward to next higher level For importing to SAS database Feed forward to CDC LONG FORM For importing to Epi Info database Feed forward to next higher level T For importing to SAS database Feed forward to CDC Figure 3 1 The feed forward export menu Select Feed forward to next higher level from the menu pictured in figure 3 1 After several seconds the Analysis module will open and begin executing a series of pre written scripts No user action should be necessary during processing After the records processing is complete a dialog box will appear The path and file name of the exported data will be shown as seen in figure 3 2 Feedforward x The data has been written to C EPI_INFO H1N1_CLINICAL FeedForward STATE H1N1_FLU_Clinical SHORT_2009_10_5_14_49_23 MDB Figure 3 2 The message
8. figure 2 2 take you to separate data entry forms These separate forms are linked to the form you see by each record s Unique ID You can see each record s Unique ID number by looking at the top right corner of the screen To create a new record click the New button that appears on the middle left sidebar of the data entry window You may also search for existing records by clicking the Find button on the sidebar or by navigating to Edit gt Find from the menu bar The Find and New buttons are both pictured in Figure 2 3 You do not have to manually save each record Data is saved as it is entered Record 7 New Record lt lt lt gt gt gt Figure 2 4 The record navigation panel The user may move forwards and backwards through all the records in the database by clicking the arrows in the record navigation panel The record navigation panel is pictured in figure 2 4 and appears at the lower left corner of the Enter Data window The double arrows take the user to the first or last record in the database while the single arrows move the user one record forwards or backwards Alternatively the user may type a record number into Novel H1N1 Influenza Hospitalizations 2009 Application Instructions the number box and press the Enter key which will then take them directly to the record with that number 2 EXPORTING THE DATA The data from the system can be exported into two different formats One for the next high
9. gating to Help gt Contents from the main Epi Info menu screen or clicking the Help button on any dialog box or window Community Discussion Forum Many how to questions can be answered at the Epi Info Community of Users discussion forum Please see http forums myepi info Note This website is not administered by the CDC or the US Federal Government Question Our office has several Spanish speaking personnel who are conducting data entry for the Pandemic Influenza form Is there a way to translate the Epi Info user interface to Spanish Answer Yes Epi Info is available in Italian Russian Spanish and English Please see http www cdc gov epiinfo translations htm for the translation files and instructions on how to install those files Question Does our office need a license to install or use Epi Info Are there any restrictions on how many copies we can install Are there any legal issues we should be aware of before using Epi Info Answer Although Epi Info is a CDC trademark the programs documentation and teaching materials are in the public domain and 14 Novel H1N1 Influenza Hospitalizations 2009 Application Instructions may be freely copied distributed and translated There is no license required to download install or use Epi Info 15
10. hone PagevCel Fx emai Case Enrollment Information Last name First name Middle name Patient s initials e ian a ax Address City Phone no AS State of Zip County of Country El residence residence If Not US If a residential address is not available GIS coordinates of residence Latitude Degrees Minutes Seconds x Longitudinal Degrees Minutes Seconds Lat Long Date of Birth es Age Months Years Sex 5 Ethnicity Race Occupation Report notes Clinical Signs amp Symptoms Hematology amp Serum Radiology Medications amp Blood Influenza Diagnostic Testing Microbiology Results Pathology amp Histopathology Figure 2 2 The Novel H1N1 Influenza Hospitalizations 2009 data entry window 4 You may begin entering data at this point The screen pictured in figure 2 2 is the main data entry form On the left side of the form is a sidebar that displays page numbers There should be four pages Reporting Medical care facility Vaccination History and Medical history You may navigate to each page by clicking on the page title Novel HiN1 Influenza Hospitalizations 2009 Application Instructions Enter ixi 2 Medical care facility 3 Vaccination history 4 Medical history Next Save data Mark record as deleted Find New Figure 2 3 The page navigation window of the Novel H1N1 Influenza Hospitalizations 2009 data entry screen The buttons that are pictured in
11. ing the Add button With the user s name highlighted put a check mark underneath Full Control in the Allow column and click OK Log off To verify the steps worked properly 1 Log in to the computer using the account selected in Step 5 above Open Epi Info Click the Analyze Data button The Analysis module loads In the Analysis Output window the phrase Epi Info should be written on a gray background Click Read Import from the command tree A READ window appears with options for Current Project Data Formats Data Source and a selection window with six buttons at the bottom of the window Click the Change Project button Select Sample mdb from the list of files that appears and click OK Highlight viewOswego from the list of views Novel HiN1 Influenza Hospitalizations 2009 Application Instructions 9 Click the OK button that is located on the READ window 10 The Analysis Output window should say Current View C Epi_Info Sample mdb viewOswego Record Count 75 Deleted records excluded Date current date and time APPENDIX B Troubleshooting 1 Problem How can I be sure that I have the right GetGlobalUniqueID file 1 Click on the Tools menu and then select Folder Options from the pop up menu that appears _ Tools Help Map Network Drive Disconnect Network Drive Synchronize E Folder Options Figure 1 1 Selecting Folder Options 2 In the window tha
12. lder 6 Send H1N1 Shortcut to desktop a Right click on the shortcut Shortcut to H1N1 Clinical b select Send To from the pop up menu that appears c and then select Desktop Novel H1N1 Influenza Hospitalizations 2009 Application Instructions 7 Navigate to Source folder a Click on Source folder from C Epi_Info H1N1_ Clinical Source 8 Register control GetGlobalUniqueID WSC in the windows operating system a Right click on the file GetGlobalUniqueID b Select the Register option See Appendix B Troubleshooting if you have questions R FF_SWINE_FLU_DATA_CDC e FF_SWINE_FLU_DATA_STAT 3KB SRC File B FF_VARIABLES PGM 1KB PGMFile R FF_VARIABLES SRC 1KB SRC File 1KB_ Windows Script Co Merge src Open C File MessageNoRecords PG Generate Type Library BGM File E Select_State_code SRC C File E SetDefaultOff PGM Unregister GM File SetDefaultOn PGM ays GM File SetTimeIntervel SRC Open With p prc File F Setup SRC Winzip C File B STATE_CODES_DESCR C File 2 swineurl bat Send To gt MS DOS Batch File Figure 1 3 Registering the Global Unique ID WSC control Note This file must be registered before the global unique ID system will work Failure to register this file may cause serious problems with the Pandemic Influenza system If you receive errors upon attempting registration you may need a system administrator to take this step for you 9
13. pitalizations 2009 application by navigating to Merge Import from the menu bar and selecting Merge External Data Make sure to only merge data for the appropriate form you shouldn t attempt to merge a short form with a long form Upon Novel HiN1 Influenza Hospitalizations 2009 Application Instructions selecting this option a window appears asking you to select a file to import Select the file you wish to import and click Open You should only import data that was exported from the Novel H1N1 Influenza Hospitalizations 2009 application as part of a feed forward to higher level see section 2 above The import process will copy all records from the file you selected to the Novel HiN1 Influenza Hospitalizations database To verify the import process worked click the button that says Go to H1N1 Flu clinical short form or Go to H1N1 Flu clinical long form depending on the type of import you conducted When the Enter module appears you should see additional records in the record count signaling that the import process appended those records successfully If the file you imported had 20 records in it the last 20 records in the Enter module will be those records The import process may be run multiple times in order to import as many external data sets as needed APPENDIX A Installing Epi Info 1 INSTALLATION Part 1 Installing Epi Info 3 5 1 1 Open your web browser and navigate to http www cdc gov epiinfo and follow the
14. ript Co Merge src Open C File MessageNoRecords PG Generate Type Library GM File R Select_State_code SRC C File SetDefaultoff PGM Unregister GM File R Peman E j Open With gt E Setup SRC ages C File n cD WinZip STATE_CODES_DESCR C File Fe swineurl bat Send To gt MS DOS Batch File Figure 1 3 Registering the Global Unique ID WSC File 2 Problem I am receiving Error 1720 when I attempt to install Epi Info My computer meets all of the system requirements and I have Windows XP Service Pack 3 What is happening and what can I do to fix this problem Solution This is a somewhat common installation error that is the result of an installer script not being packaged with the newest Epi Info 3 5 1 installer To fix this you must take the following steps 1 Uninstall any existing copies of Epi Info by navigating to the Windows Control Panel and selecting the Add Remove Programs tool 2 Download and install Epi Info version 3 3 2 from ftp ftp cdc gov pub software epi_info epiinfo332 Setup exe 3 Uninstall Epi Info 3 3 2 by going to the Windows Control Panel and selecting the Add Remove Programs tool 4 Install Epi Info version 3 5 1 3 Problem I cannot complete Step 1 of the installation because the Epi Info installation file will not download to my computer 12 4 Novel HiN1 Influenza Hospitalizations 2009 Application Instructions Solution In some cases
15. t appears click the View tab You should see a list of options with check boxes next to each Uncheck the box marked Hide extensions for known file types and click OK 10 Novel H1N1 Influenza Hospitalizations 2009 Application Instructions Folder Options 1 2 xi General View Fie Types Offine Files Folder views PE You can apply the view such as Details or Tiles that you are using for this folder to all folders HH Advanced settings Files and Folders Automatically search for network folders and printers Display file size information in folder tips Display simple folder view in Explorer s Folders list O Display the contents of system folders Display the full path in the address bar Display the full path in the title bar O Do not cache thumbnails Hidden files and folders Do not show hidden files and folders Show hidden files and folders O Hide extensions for known file types Ad Figure 1 2 Turning on file extensions From the My Computer window double click on C to open the C drive of the computer Navigate to the Source folder C Epi_Info H1N1_Clinical Source You should see the file GetGlobalUniqueID WSC 11 Novel H1N1 Influenza Hospitalizations 2009 Application Instructions FF_SWINE_FLU_DATA_CDC 3KB SRC File FF_SWINE_FLU_DATA_STAT 3KB SRC File FF_VARIABLES PGM 1KB PGMFile B FF_VARIABLES SRC 1KB SRC File 1KB_ Windows Sc
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