Stylizer User Manual - Levit & James, Inc.
Contents
1. Stylizer is certified for use with Word 2000 Word 2002 XP Word 2003 and Word 2007 Note that Stylizer no longer actively supports Word 97 Levit James Inc Page 1 Stylizer OPERATING SYSTEMS Stylizer is certified for use with Windows 2000 Windows XP and Windows Vista Note that Stylizer no longer supports Windows NT 4 DOCUMENT MANAGEMENT SYSTEMS Stylizer has been tested with Interwoven DeskSite MailSite FileSite Open Text DOCS Open Open Text PowerDocs DM and Worldox document management systems MACRO PACKAGES Stylizer is compatible with commercial macro packages templates and outline numbering suites INSTALLATION To install Stylizer run Stylizer Setup exe or Stylizer Setup msi from the distribution files set During the installation process a Stylizer installation directory will be created The user selects the directory location During installation the global Stylizer template stylizer dot will be placed in the Microsoft Word startup directory You must copy the license ini file into the Stylizer installation directory in order to use Stylizer If service packs are available for this version of Stylizer apply the latest service pack If you are installing Stylizer as an enterprise product 1 e for multiple users with network based administration then consult the STYLIZER ADMINISTRATOR S MANUAL for complete details on installation and configuration Page 2 Levit James Inc Stylizer2. Inc Page 9 Stylizer Advanced If Effective First Line Indent is checked then two paragraphs that may be identical in formatting except that one has a 2 tab to start the paragraph and no first line indent and the other has a 1 first line indent but no leading tabs or spaces are treated as identical for searching criteria purposes m Stylizer Paragraph Wizard Search by Example Search Criteria Font Mame Times New Roman Size 12 Spacing Alter 12 pt Before 0 pt Bracketing Ignore Bracketing Around Leading T ext Advanced v Use Effecttve Text Start for First Line Indent About T Navigate Next Cancel 7 After selecting all desired search criteria click Next 8 The Apply New Style dialog box displays m Stylizer Paragraph Wizard Apply New Style Select Style Application Criteria New Style Heading 1 Character Formatting Preserve All W Preserve Bold w Preserve Italic iw Preserve Underline Apnply Stay Find Next Empty Paragraphs W Delete Preceding Iw Delete Following Apply All Leading Tabs Spaces W Delete Leading T abs W Delete Leading Spaces Preview About 2 Navigate x Back Exit Apply M ext zx New allows you to create a new style Mod allows you to modify a selected style Styles displays the Style Chooser dialog box Find Next locates the next paragraph matching the search criteria Does NOT apply the new style to th
3. Stylizer Whole Document Mode Grouping Results Paragraph Groups Normal p Normal Normal Normal Normal Normal gt Analyze Options Stylizer Default Ei Analyze entire document Select template and styles Apply Selected Scheme Analyze section View modify para group criteria E Save Scheme Number of Sections 1 Preview selected para group Delete Selected Scheme Skip Welcome dialog at startup Set Current Scheme as Default New Style Modify Style E automatically Analyze Document About Page 18 Levit James Inc Stylizer OPTIONS FOR GROUPING RESULTS You have several options from which to choose in this dialog box Scheme You may apply a saved scheme save any setting changes as a new scheme delete the selected scheme or set the current scheme as the default These settings are described in more detail below M Analyze You may choose to analyze the entire document again or analyze a specific section New Modify Styles You may create a new or modify an existing style without having to exit Stylizer and re analyze the document section When finished the new or modified style will be auto selected for the selected paragraph group Options You may select a new template or styles to be applied the Templates and Styles dialog will display view or modify paragraph grouping criteria or preview the selected paragraph group You may also change the Skip
4. Templates and Choosing Styles ccccccceccccseeeeseeeeeeeeeeseeeseeeeeseeeesaeeeseeeesaaees 25 Stylizer Update iN sic EET OL o m 27 Jde SIVIES Ol OPC OSEE 27 Selecting Paragraph Group Criteria ccccccsecccsecescseecceeeeccecescseeeceeesceeeecseeesceeseceeeesoes 27 USING THE STYLIZER PREPROCESSOR LL er erre reir eene n nena n nen an Renan armen Rr au Rr raa arra rD 30 eua x X 30 Cleaning a Document eL m 31 Atacning a Templ i e a 33 olylizer Preprocessor ODIIONS sanoneet Spp Lk o Iob eee FU etu o 35 Bold ltale andundelllblG uec nci oer aug deo pectine tenido nuncic oes bruce tem TAEA 35 riddensrParagrapbrMVIal KS ssa pE etis ess eap esa evitan name EEE 35 Indentation Alignment and Custom Tab Stops eesessseeeneee 36 Footnotes Endnotes and Gomtmleblls 5 oput testi ER Heo SEED RI TDI ED IMMD INED EDU SUA 36 irieaeccgqeMile etm e eet tamer ten eee een rte n TRet nen tener enter Rene rence eet eee 36 EIE Stylizer INTRODUCTION The information contained in this document represents the current view of Levit amp James Inc as of the date of publication Due to changing market and technology conditions Levit amp James Inc cannot guarantee the accuracy of any information after the date of publication This document is for informational purposes only Levit amp James Inc makes no warranties express or
5. To set the default scheme select the desired scheme name from the scheme dropdown list and click on the Set Current Scheme as Default button Scheme New Scheme El Apply Selected 5cheme Save Scheme Delete Selected Scheme Set Current Scheme as Default Page 22 Levit James Inc Stylizer Stylizer will inform you that the default scheme has been changed Stylizer 1 Mew Scheme is now the default scheme APPLYING STYLES TO PARAGRAPH GROUPS To apply a specific style to a paragraph group click on the style name in the New Style Name column click the drop down arrow next to the existing style name and select the new style from the list Fr m Stylizer Whole Document Mode Grouping Results Paragraph Groups arre Heading 1 Normal 1 UU Normal d D Heading 1 Mormal Il Hil Heading 2 Normal N A Heading 3 Normal N A Heading 4 Heading 5 Scheme Analyze Options CUSTOM el Analyze entire document gl Select template and styles gl Apply Selected Scheme El Analyze section Ell View modiy para group criteria save Scheme Number of Sections 1 O Preview selected para group Delete Selected Scheme Skip Welcome dialog at startup H set Current Scheme as Default Mew Style Modify Style 5 automatically Analyze Document About e Apply New Styles Exit After you have chosen a style for all paragraph groups click the button and
6. Welcome setting To preview how the chosen style will affect a paragraph group select the group and click on Preview Selected Para Group The Preview dialog will open m Stylizer Preview Current Paragraph Type Styles Stylizer Options Current Style Normal if Preserve Bold W Delete Leading Tabs New Style A if Preserve Italics iM Delete Leading Spaces W Preserve Underline Before L Heading Title Heading Title Choose the style you would like applied to this paragraph group You may also choose to preserve font formatting and or delete leading tabs or spaces as Stylizer applies the selected style SCHEMES Stylizer Schemes are the mechanism by which you can store settings for different document types That 1s you should have a separate scheme for each type of document that will be run through the Stylizer Whole Document Wizard Levit James Inc Page 19 Stylizer A Scheme will contain two types of information 1 paragraph grouping criteria and 2 new style application information The paragraph grouping criteria will be comprised of grouping criteria for numbered and non numbered paragraphs snap settings a flag for analyzing the entire document or the current section and settings for tables The new style application information will be comprised of new style settings that correspond to each paragraph group found in the document When the document is analyzed based on the specified grouping criteria paragr
7. compatible with the paragraph structure in your document 1 To begin styling a document place your cursor inside the paragraph you wish to apply a style to and click on the flashlight icon in the Stylizer toolbar Note Be aware that when running the Paragraph Wizard it is important to verify whether your cursor is inside or outside a table If the cursor IS NOT in a table Stylizer will skip all tables if the cursor IS in a table Stylizer will only detect paragraphs that are in tables 2 If Hidden Paragraph marks are present in the document you will receive a warning that the hidden paragraphs will be temporarily visible This prevents mistakenly styling two paragraphs as one Levit James Inc Page 7 Stylizer Stylizer Message This document has hidden paragraph marks Stylizer is temporarily showing hidden text Remind me about this in the future The Hidden Paragraph warning will only display if you have Hidden Text and All unchecked in your viewing options To verify these settings click on the Tools menu and select Options On the View tab find the Formatting Marks options 3 The Stylizer Search dialog box displays the formatting detected in the selected paragraph If the selected paragraph contains either automatic or manually entered paragraph numbering the numbering format and style will be reflected in the Search by Example options The Search by Example dialog box m Stylizer Par
8. contains fixes to reported customer issues Levit James Inc Page 3 Stylizer WHAT IS STYLIZER Stylizer was developed to assist users in quickly reformatting Word documents by intelligently applying Styles that reflect firm standard template designs This includes e mail attachments documents that have been scanned or those that were converted from WordPerfect to Word with Levit amp James s popular CrossWords Document Conversion Utility Stylizer can accomplish these tasks quickly and accurately by automating formatting tasks that users would otherwise have to complete manually Stylizer will also reduce the risk that you will miss paragraphs or inconsistently apply styles to new paragraphs Stylizer can also be useful when you wish to update a document based on an entirely different set of styles Using Stylizer it is very easy to apply Style A to all paragraphs with Style B currently applied In addition Stylizer includes a document preprocessor for documents that do not contain your standard styles These may be documents that have experienced repeated conversions from WordPerfect format to Microsoft Word client work received via e mail and documents with several editors or an ambiguous editing history As a best practice these document types are generally copied and pasted unformatted into a new document All formatting must then be re created in the new document to restore its original appearance This can be time
9. document When the analysis has been ee eder completed show paragraph groupings in the grid display Stylizer Default Select the scheme to use when analyzing dacument sectian Altach Unaltach a Template and Select Styles to Choose From T lat d Stul AttachUnattach Copy Styles fram a template and select which APA cl styles to use when applying new styles to paragraph groups Set and Save Paragraph Grouping Criteria Determine which paragraph charactenestics to use when Groups and Schemes grouping paragraphs Numbered and Non Numbered paragraphs Set scheme for grouping and applying new styles Skip Welcome dialog at startup automatically Analize Document About Cancel Levit James Inc Page 17 Stylizer From this dialog you can choose one of several actions by clicking on the appropriate button Whether you can click on the Analyze Section button or the Analyze Document button depends on the default Scheme in use You may skip this dialog completely and analyze the document by checking the box Skip Welcome dialog at startup automatically Analyze Document If you check this box the other functions will be available from the Stylizer Grid dialog box You can load the default settings for the Templates and Styles dialog in the Stylizer configuration file and the default Scheme will be the current scheme See a detailed discussion on Schemes below ANALYZING THE DOCUMENT OR SECTION The Whole D
10. implied in this document CrossWords CrossFingers Stylizer CrossEyes and Best Authority are trademarks or registered trademarks of Levit amp James Inc All other brands or product names are trademarks or registered trademarks of their respective holders TECHNICAL SUPPORT Stylizer comes with 90 days of free technical support We encourage you to take full advantage of our technical support department You may choose to purchase an additional year of software maintenance which includes technical support software patches and version upgrades When calling with technical support inquiries please be prepared to provide a comprehensive explanation of the problem encountered including the full text of error messages In some cases you may be asked to provide a copy of the problematic document that you believe exhibits an error with the execution of Stylizer This helps to ensure a satisfactory and more timely resolution To view the latest information on Stylizer and other Levit amp James Inc products visit the Levit amp James Inc web site at http www levitjames com You may also send an e mail for sales and or technical support inquiries Technical Support 703 771 8185 Sales 703 771 1549 stylizer levitjames com sales levitjames com Main Number 703 771 1549 Postal Mail Levit amp James Inc 50 Sycolin Road Fax 703 779 0304 P O Box 2503 Leesburg VA 20177 USA SUPPORTED PLATFORMS WORD VERSIONS
11. m tNormal dot ui Agreement dot My Recent ff Normal dot Documents Desktop LJ My Documents My Computer File name amp greement dot Y ei My Network Files of type Document Templates dot x Places Open as read only Stylizer will return to the Templates and Styles dialog box There are several options you may wish to consider The options selected in the Select Styles section determine what styles will appear in the New Style drop down menu on the Apply New Style dialog box This allows the user to select the set of styles to be added to the Apply New Styles drop down menu M Styles In Use is always checked as these are styles that are currently being used in the document The All Styles in Document option allows the user to select from all styles contained in the document Levit James Inc Page 13 Stylizer Additional Styles from Attached Template allows you to associate styles present in specific templates such as Litigation Court Cover Letters Estate Planning Instruments etc to the current document Normal dot the Word global document template is attached to all Word documents by default If you have attached a template to the document because the template contains styles you wish to use then you should check this option The Update Styles and Update Styles on Open options will direct Stylizer when and if to update the styles in the document from the attached tem
12. on the Template Lookup button The Attach Template dialog box will allow you to browse to the template you wish to attach Select the appropriate template and click on Open Levit James Inc Page 25 Stylizer Attach Template Look in B Templates 4o er Eg amp Normal dot 3 EER ui Agreement dot My Recent i Nor mal dot Documents 3 Desktop LS My Documents My Computer tren e File name JAgreementdot d My Network Files of type Document Templates dot T PI aces Open as read only Stylizer will return to the Templates and Styles dialog box There are several options you may wish to consider Stylizer Whole Document Mode Templates and Styles Select Styles r Template Options Select which styles to be Attach a template copy styles from a template into the document and or update available when applying styles in the document based on the attached template new styles to paragraph groups Choose None Unattach Template Attach Template v Styles it C Copy Styles From Template v All Styles in Location C Documents and Settings Application D ataMicrosoft Templ Document Additional Styles From M Attached Template f Update Styles Update Styles On Open Current Attached Template Normal dot About OK Cancel The options selected in the Select Styles section determine what styles will appear in the New Style drop down menu o
13. will prompt you to overwrite the existing scheme 9 A scheme with the name New Scheme already exists d Do you wish to overwrite Yes No Cancel Clicking Yes will overwrite the existing scheme Clicking No will tell Stylizer to prompt for another scheme name Clicking Cancel will return to the previous dialog Note Upon saving you can cause the scheme to be read only by surrounding the name with parentheses e g Stylizer Default DELETING A SCHEME To delete a scheme select a scheme name from the scheme dropdown list and click on the Delete Selected Scheme button Levit James Inc Page 21 Stylizer Scheme Mew Scheme El Apply Selected Scheme Save Scheme xi Delete Selected Scheme Set Curent Scheme as Default Stylizer will display the deleted scheme Stylizer 1 Scheme Mew Scheme has been deleted AX If the selected scheme is the default scheme Stylizer will display a prompt indicating the scheme that will be set as default Stylizer You are about to delete the default scheme Deleting this scheme will change the default scheme to Stylizer Default Continue YES Ma Note You cannot delete a read only scheme A read only scheme will be indicated with a name surrounded by parentheses e g Stylizer Default SETTING THE DEFAULT SCHEME The default scheme is the scheme that automatically loads when the Stylizer Whole Document Wizard is initialized
14. E mm Other j w Bi elete Selected Scheme EXT Delos zi Set Current Scheme as Default Leading Spaces Spacing After v Alignment Before sections Ss 34 Ignore Bracketing v Line Spacing Group Paras in each Section Separately Check All Clear All Check Al zd Tables Snap Interval Iv Include Paragraphs In Tables Group Paragraphs In Tables Separately Number Position Text Position Left Indent Right Indent First Line Indent OK Cancel In addition to style numbering indentation spacing etc each tab will contain criteria for setting Snap Interval values for specific grouping criteria The Snap Interval if specified will place the values for each paragraph into bins separated by the specified snap interval For example if on the Non Numbered tab the Snap Interval for First Line Indent is set to 0 1 inches AND the box for First Line Indentation is checked then all of the Non Numbered paragraph groups will contain paragraphs in one of the following value ranges 0 05 to 0 05 0 05 to 0 15 0 15 to 0 25 Thus if exactly the same in all other respects two paragraphs one with a First Line indent of 1 0965 and the other with a First Line indent of 1 1003 will be placed in the same group 1 1 Page 28 Levit James Inc Stylizer You can also group paragraphs in each section separately by clicking the checkbox in the Sections area Humbe
15. NEW TO VERSION 4 0 Version 4 0 comes with two major enhancements l There have been significant performance improvements in all modes the Preprocessor the Paragraph Wizard and the Whole Document Wizard The Preprocessor and the Paragraph Wizard will exhibit gains in processing speed of 60 70 the improvement in the Whole Document Wizard is slightly less Version 4 0 is now certified with Windows Vista and Word 2007 There have been many changes to the underlying structure of the product but no changes to the User Interface Most of the Vista compatibility changes involve where user specific program data is located Schemes are now separated into Shared and Private schemes Shared schemes are firm wide schemes that are distributed to every user while Private schemes are the schemes that are created on the end user s machine All schemes as well as user specific data such as preferences and logs are now located under the Application Data folder for the logged on user Administrator configurable data is now located in the All Users Application Data folder this is true for both Windows Vista and Windows XP 2000 machines although the path is different depending on the Operating System See the STYLIZER ADMINISTRATOR S MANUAL for details Version 4 0 also features a new network based administration system that can be employed to quickly and easily set up new STYLIZER users and update Shared schemes for existing users Version 4 0 also
16. STYLIZER UsER MANUAL Version 4 0 March 23 2009 50 Sycolin Rd Levit James Inc PO Box 2505 Leesburg VA 20177 Computer Software and Consulting 703 771 1549 voice www levitjames com 703 779 0304 fax Stylizer TABLE OF CONTENTS Page INTRODUCTION ee s 1 TOCARA UODO NE ITI TUM 1 SUDDONEC PIatfolfllS dedito te oe dicen xxt o cr eicere ta x tle du E td enn petitio dien 1 Wordi version S 2ecoe m m 1 Operaud SVStelriS eiiis scien ia det steep fed p este ut Seduta tebt fedus ctas Sede eo eu 2 Document Management Systems ccccceecccseeeeceeeesseeeeceeeesseeeeseeessueeeseeeessusesseeesees 2 WICK Or AC ACG ETT cate TETTE OTI 2 Msalato REED i E 2 New Fonsi MP 3 WHAT 1S STYLIZER gd 4 HOw eJdr mile T a m 4 Incelligently ADDIVSSIV eS cota ott eats ES 4 x isie rap VV IZ ANC e c 5 Whole Document VV IZANO mE ur r a r a aA 5 wiizielfeje lp Mt c P 6 wiizieridseMis aB ere Mm e t EET 6 USING THE STYLIZER PARAGRAPH WIZARD eee eee nennen nnn nnn nnn nnn nnn nnn nnn nana nans 7 AI M 7 Siino a DOCUMEN eesse aa T 7 Choosihg a otyle TOAD DIY arrene nE E EE 11 Gharacter Formatting ccecce a a a 11 Empty PFaragraph Seana ee ee en ee ee EI RI MIRI ree 11
17. Stylizer will apply the selected styles to all paragraph groups in the document or section if you re analyzing by section If you have not saved changes to your document Stylizer will prompt you to save your document at this time Stylizer Message This document has not been saved Without saving the Undo function will be disabled Save now res Save Mo Do not Save Cancel Return to form Remind me about this in the future Levit James Inc Page 23 Stylizer The Whole Document Wizard will begin applying styles to your document Stylizer Whole Document Mode Ed otylizer is Applying Styles After the Whole Document Wizard has completed applying styles the Results dialog will display giving you several choices for how you wish to proceed Stylizer Whole Document Wizard Results bd Stylizer has finished applying styles to selected paragraph groups Please select an option from the following r Stylizer Options 1 eae t Analyze He analyze the entire document When Finished Stylizer sog eis will display the Grouping Results Form Pieces t Examine the document Stylizer toolbar button will display to bring SOS ete you back to this Farm Return to the Grouping Results form without re analyzing the View Group Results document section Exit Stylizer Exit Stylizer Whole Document mode Document Options Save Document Save the document keeping the changes made by Stylizer Undo Changes
18. Undo the changes made by Stylizer Cancel RESULTS OPTIONS M Analyze Document You may re analyze your document again to review paragraph groups after the styles have been applied Navigate Document This will minimize Stylizer allowing you to navigate your document to review applied styles View Group Results You may return to the Grouping Results without re analyzing the document M Exit Stylizer You may exit the Stylizer Whole Document mode DOCUMENT OPTIONS Save Document You may save your document to keep all changes made to your document by Stylizer M Undo Changes This will undo all changes made to your document by Stylizer Page 24 Levit James Inc Stylizer ATTACHING TEMPLATES AND CHOOSING STYLES Like the Paragraph Wizard the Stylizer Whole Document Wizard provides built in functionality to attach a template to the current document and or select styles to copy into the document and make available to Stylizer To attach a template and or select which styles to make available to the document select the Template and Styles button from the Stylizer Welcome dialog box Stylizer Whole Document Wizard Welcome Let Stylizer Analyze All or Part of the Document IDE REI Analyze the current section only When the analysis has been yee 2 i completed show paragraph groupings in the grid display ARUM DEUS Analyze the current document When the analysis has been veel i complete
19. WOAGING FADS SD ACCS usce tanta tata ale ediatu tees ntuedis Lote eer tu edis usato tet bdi itus 11 Working an Navigate MOOG tcrtio or et edo edle ore eoe praedia ed doc pedit EA xen 12 Attaching Templates and Choosing Styles eesseesssseesseeeeneeenenee nnne 12 WIG ALE SIVIC sect sGse masta D OO D DT DL 14 Update Styles on Open ER 14 VIEWING Paragraph PFODEMY DE Tall Sxicesia telat e ut deut e e e a a Dor deo cons 14 miisidici vla Ec ies NVE mentees mee ee tenet E OI E OE 15 USING THE STYLIZER WHOLE DOCUMENT WIZARD cccsscceeseceeseeceseeeeneeeeseeeeneeeeneeoeneeoenees 17 DV CTV IS EM T ace 17 ersebelzlioM ER T I caged Sen cuceMaoseens a a A 17 Analyzing the DOCUMENT OF SECUON scsisccesyussoseinedencssysdacdeeridenensysSactearidasessyutendvavidecieabiardes 18 Options FOr Grouping ReSHlIS ioco ier Ere otro a nee ee DEOR DUE 19 fel ME c EET ETE m emanates 19 ADDIVING TOCNE MO EO T T OS 20 SAVING A SCMEING NE sernieebeavonias ae ndkebedwnsims seen kebeaeaaueheve diebedveanees 21 Deleting Qi SCHOINIG missus ette dept smi de tato Beat dnces Sac metis matices 21 Setting the Default Scheme meranie aE EE E 22 Applying Styles to Paragraph Groups uoo ig oei et eese tenda oett esae tene e a ebat esse teo een Debe congue 23 misriblzs8lenelf e TTE 24 DOCUMEN ODINS een ne mete utu oben dosi urocde testis arredato eer bte eoi Ed uu 24 Attaching
20. agraph Wizard Search by Example Numbering fw Format 1 2 3 Spacing Line Spacing Single Indentation Special First line Left io Right fo Leading Tabs Mo Leading Spaces No 0tt S Clear resets all options in the Search l by Example dialog box F Alignment Justified v Entire Document CC Current Section Only Reset Reset resets the Search by Example dialog box About P Navigate Next Cancel Cancel exits Stylizer without any l 4 changes to the document About displays Displays information about E n P E Navigate will allow Next displays the Apply New Style the Stylizer M E you to find new dialog box Proeram example paragraphs in the document without exiting Stylizer 4 Select the Search by Example attributes you wish to use for Stylizer criteria by checking desired boxes Page 8 Levit James Inc Stylizer 5 In addition to choosing attributes such as style numbering indentation spacing etc you may use the Snap tab to set criteria for setting Snap Interval values for specific grouping criteria The Snap Interval if specified will place select paragraphs if they meet the other specified criteria and fall within the specified snap interval For example if the Snap Interval for First Line Indent is set to 0 1 inches then paragraphs which are exactly the same in all other respects yet some may have a First Line ind
21. aph groups are constructed based on the paragraphs found in the document Each paragraph will be contained in one of the paragraph groups When displaying the grouping results Stylizer will search through each group found in the document and compare with those stored in the Scheme When a group in the document matches a group in the Scheme Stylizer will pre set and display the corresponding new style application settings for that group For any group in the document that is not found in the Scheme you can set the new style application information and store the new group in the Scheme The next time a paragraph group matching the new group information is found in a document Stylizer will autofill the new style application information Note You can develop schemes for your organization s documents by running several documents and saving any changes to the Schemes Once the Schemes are set they may be pre loaded onto any computer and put into use The Schemes are stored in ASCII text files with INI extensions in the Schemes subdirectory of the Stylizer program directory Once the Schemes are set they may be copied to the Schemes subdirectory on any computer and put into use When a change is made to any of these settings either in the Paragraph Grouping dialog box or in the Grouping Results dialog box the Scheme will be considered unsaved and will display as Custom When you save the Scheme you can either enter a new name for the s
22. applying new styles E Stylizer will remove extra outline numbers that either have been manually typed into the document or are the product of a converted document that contained numbering in an unknown format The Word Find and Replace feature will leave a residual number that users must manually delete M Stylizer can search on several paragraph attributes not available in the native Word Find and Replace utility such as Number Format leading spaces yes no and leading tabs number Stylizer will classify a paragraph based on two kinds of properties M paragraph formatting such as line spacing justification indentations etc and or M any form of paragraph numbering The combination of these two kinds of paragraph properties is what makes a paragraph unique and is the basis for grouping paragraphs in the Whole Document Wizard and for setting search criteria in the Paragraph Wizard using Search by Example Stylizer will then let you apply a new style to this paragraph using a set of rules not available in Word When Stylizer applies a style to a paragraph these rules allow you to M protect direct formatting for bold italic and underline M remove extra paragraph marks before and after the paragraph and M remove extra spaces and tabs at the beginning of the paragraph PARAGRAPH WIZARD Use the Paragraph Wizard if you wish to make a paragraph by paragraph decision regarding what style to apply to each paragraph and o
23. aragraph Note that if these options are selected and a paragraph has a manually entered paragraph number all tabs or spaces following the paragraph number will be deleted Levit James Inc Page 11 Stylizer WORKING IN NAVIGATE MODE The Navigate function allows you to view and navigate through your Word document in a normal screen size in order to determine which paragraphs to select for Stylizer to analyze To work with the Navigate function follow these steps 1 Click on the button in the Stylizer Search by Example dialog box 2 Stylizer will compact to a small window that will be visible from your document 3 Navigate through your document to identify paragraphs to be styled 4 To return to Stylizer click the flashlight in the Stylizer Navigate toolbar 5 Stylizer will analyze the paragraph containing your cursor and display the Search by Example dialog box 6 Identify the desired paragraph properties in the Search by Example dialog box designate the New Style to apply and choose Apply Stay Apply Next or Apply AIL ATTACHING TEMPLATES AND CHOOSING STYLES The Stylizer Paragraph Wizard provides built in functionality to attach a template to the current document and or select styles to copy into the document and make available to Stylizer To attach a template and or select which styles to make available to the document select the Styles button in the Apply New Style dialog box m Stylizer Paragraph W
24. b stops in the Stylizer Preprocessor results document This makes the application of styles using the Search by Example technology in Stylizer a quick and easy task as paragraph formats such as first line indents alignment and tabs are typically included in a style definition FOOTNOTES ENDNOTES AND COMMENTS When removing old formatting commands from a document footnotes endnotes and comments are often lost in the process If you choose to re create these features in the Preprocessor results they will be re created flawlessly using information contained in the original document GRAPHICS AND TABLES Graphics and tables are often the source of formatting conflicts and cannot be migrated to the Stylizer Preprocessor results document However the Stylizer Preprocessor can insert tags to hold the place of the former tables and or graphics until a replacement can be made If you select the graphics and or tables options the following text will appear in the new document as a placeholder lt lt Graphic 1 located on C My Documents Agreement doc Page 1 gt gt Page 36
25. bs Spaces C Details gt W Delete Leading Tabs i Delete Leading Spaces Preview About 2 Navigate Back Exit Page 14 Levit James Inc Stylizer The Paragraph Properties display Stylizer Paragraph Properties Property Style Normal Level List Type No Numbering List Number Number Position 3b Mumber Format FAR Mumber Style Tod mesh First Line Indent gS Left Indent g Right Indent g Space After O pt Space Before O pt Line Spacing Rule Single Line Spacing 12 pt Has Leading T abs False Has Leading Spaces False Font Mame Times New Roman Font Size l Outline Paragraph False Is Outline Candidate True Alignment Left Group MA Count This dialog box displays a detailed listing of the properties of the current paragraph If Is Outline Paragraph is marked True the paragraph already contains an outline numbering style If Is Outline Candidate is True Stylizer recognizes the repetitive number pattern as a potential outline in the document but numbering scheme and style have not yet been applied to the paragraph PREVIEWING A STYLE Stylizer allows you to preview your paragraph with a selected style prior to applying it to the document To preview a style in Stylizer follow these steps 1 In the Apply New Style dialog box select Preview Preview 2 A warning displays Stylizer Message Running Preview will clear the Undo stack Proceed Remind me about this in t
26. cheme 1 e Save As or use the same name as the previous scheme 1 e Save APPLYING A SCHEME To apply a scheme select the desired scheme name from the dropdown list and click on the Apply Selected Scheme button If the current scheme has not been saved Stylizer will tell you and ask you if you want to continue If the current scheme has been saved the new scheme will be applied and the settings on the form will be modified appropriately Scheme Stylizer Default Apply Selected Scheme Save Scheme Delete Selected Scheme El Set Current Scheme as Default Page 20 Levit James Inc Stylizer Selecting a scheme in the dropdown WILL NOT apply the scheme maybe instead you would like to delete the scheme After selecting the scheme in the dropdown you must click on the Apply Selected Scheme button to apply the scheme SAVING A SCHEME If you have made modifications to the current scheme Stylizer will display the word lt Custom gt in the scheme dropdown This will tell you that the scheme is unsaved To save the scheme click on the Save Scheme button Scheme Custom ey Apply Selected Scheme B Save Scheme Delete Selected Scheme Set Current Scheme as Default Stylizer will prompt you to enter the scheme name Stylizer Enter scheme name If you enter keep the same scheme name 1 e you are changing the information in an already saved scheme then Stylizer
27. consuming work particularly in the case of lengthy documents with heavy formatting requirements The Preprocessor takes hours of work and translates it into a 10 minute project The Stylizer Preprocessor also has the ability to re create document footnotes endnotes comments simple tables and insert tagged placeholders for graphics and complex tables This greatly reduces the problems that occur with exchanged documents over time and makes obsolete the time consuming task of restoring document appearance with correct formatting How STYLIZER WORKS INTELLIGENTLY APPLY STYLES The Paragraph Wizard and Whole Document Wizard both offer the following advantages over Word s native Find and Replace utility M Microsoft Word only has the capacity to identify one style and globally replace it with another style Stylizer can identify the different attributes of paragraphs and assign several styles based on those attributes m When using Word s global replacement of styles it will often remove the direct character formatting 1 e bold italic underlining in the paragraph Stylizer provides an option to the user to preserve direct character formatting Page 4 Levit James Inc Stylizer m Word will not remove leading spaces and tabs in paragraphs when applying styles First line indentation should always be implemented through the use of proper style definitions Stylizer provides an option to delete leading spaces and or tabs when
28. creating direct formats such as bold italic and underline The Preprocessor also provides the option to re create M Character formatting Custom tab settings Paragraph indentation M Footnotes and endnotes M Paragraph alignment Comments The Stylizer Preprocessor provides the option to insert tags in the new document where tables and graphics were located In addition the Stylizer Preprocessor provides a summary in the new document that contains a listing of items that were re created tagged or discarded along with references to their page numbers in the original document This eliminates the time consuming task of recreating document elements in a cleanly formatted document The Stylizer Preprocessor dialog box m Stylizer Preprocessor Options allows you to specify what formats to preserve or discard in the When Preprocessor Finishes new document Keep Original Document Open Prompt to Save New Document qs Template allows you to attach a Word mu Template to a preprocessed document OK initiates the Stylizer Preprocessor Cancel closes the Stylizer Preprocessor dialog Canca Displays Preprocessor Help Build New Document Template to Attach to New Document Marmal dat About displays information about the Stylizer Program Page 30 Levit James Inc Stylizer CLEANING A DOCUMENT Once you have opened the document you wish to clean in Word format follow these steps 1 Click on
29. cument using the Stylizer Preprocessor The Preprocessor will analyze a document for direct formatting such as bold italic and underline It can also detect footnotes endnotes comments indents tabs graphics and tables while removing old format commands that may be embedded in the document It then creates a new cleanly formatted document and re creates all prior direct formats footnotes endnotes comments indents and tabs The preprocessor places tags in the new document where graphics and tables can be replaced Note The Stylizer Preprocessor need only be run on existing Word documents If you are running Stylizer in conjunction with a CrossWords conversion from WordPerfect to Word you do NOT need to run the Stylizer Preprocessor The preprocessed document can then be quickly styled using either 1 the Stylizer Paragraph Wizard using Search by Example technology or 11 the Stylizer Whole Document Wizard to process the entire document or sections of the document at once PREPARING THE DOCUMENT Once you have opened the document you wish to style in Word format follow these steps 1 If you are unsure of the document editing his