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ERC Release Notes

1. Correction item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction item Number Description Correction Item Number Description Correction 394 Password change is not working Fixed password change now works 395 On password change the user should not get a message about the discipline if it was not changed Messages fixed to correlate with only data fields that are changed 396 A Reviewer should not able save a null comment A user is now blocked from entering Null comments 397 Email stating Comments Submitted not going to Prime PM It should also cc the In house PM and the Reviewer himself Email corrected to include the correct roles for the submittal 411 Home page counts are incorrect for number of Reassign to Subconsultant Home page counts have been corrected to not include on hold and closed submittals 413 When editing a response the Submit button should save the response and the Agree checkbox before submitting Data is now saved before submitted 415 All 3 ERC Reports need to show Agree and saved the response All reports altered to show all data 417 For the In house PM the Home menu item Review Submittals with Submitted Comments is showing too many submittals should limit too those with comments Opening page has been limited to the Home p
2. Quick Reference Guides Correction Updated to reflect changes Item Number 327 Description Update all User Manuals Correction Updated to reflect changes Item Number 357 Description On the Edit Project the county field is not allowing selection immediately after add project Correction Field corrected to allow editing Item Number 358 Description On the Edit Project add an Assign Lead Reviewer button Correction Button Added Item Number 378 Description As a Reviewer on Rejected Response show only his rejected comments no one else s Correction Reviewer can now only see his rejected comments Item Number 385 Description Inactive people should not appear on any people name lists Correction Inactive people removed Item Number 408 Description As a Reviewer do not allow addition of blank record for all attachments Correction Block added to not allow blank records Item Number 416 Description As a Prime PM No Response triggers lost comment link On any set of responses if you check the No Response box and save it it will remove the edit links to all the other responses Correction No Response trigger code corrected Item Number 419 Description From In house PM home page number links should show on submittals and responses per the number link Correction Numbers now match the opening page counts Page 2 of 13 item Number Description Correction Item Number Description Corr
3. code to not change existing dates on other comments 456 Comments for unassigned Reviewer not submitting through to the Prime PM Comments now submits through to Prime PM provided there is no grace period on the comments 457 When adding comments as a Lead Reviewer or Reviewer sometimes the add comment field will not print the actual words being typed Comment field will now always write typed text Page 7 of 13 The following is a list of items that have occurred in the ERC system per this release date Date Released 3 8 2005 Item Number 319 Description On District Download page the titles are incorrectly labeled Change Select a Component to Select a Department And change Download Department Files to Download District Files Correction Both titles read correctly according to task description Item Number 331 Description On Search Page show Keyword search option Correction Keyword search is now displayed for Submittal keyword search Item Number 334 Description shift all data over to the left Correction Item Number 340 Description As a Reviewer or Consultant when attaching documents the Attach feature should give the user an error message with no selection is made and should not add blank records Correction Attachment button will give the user an error message indicating that a document has to be selected first Item Number 341 Description On all document attachment pages change the
4. ERC Release Notes This document provides a listing of changes that have occurred in the system since the official testing periods The following is a list of items that have occurred in the ERC system per this release date Date Released 1 28 2006 Item Number 359 Description On the Project Assignment page add these buttons Assign Lead Reviewers Back to Project Correction Item Number 361 Description On the Assign Project Lead Reviewer page add these buttons Assign PMs Back to Project Correction Item Number 365 Description On the Submittal PM Assignments page add this button Assign Reviewers Correction Item Number 366 Description On the Submittal Lead Reviewer Assignment page add Assign Reviewers button Correction item Number 467 Description As an Admin do not allow addition of blank record for all attachments Correction Item Number 468 Description Adjust and verify Home Page counts for In house PM Lead Reviewer Reviewer Prime PM Subconsultant and Lead Reviewer Delegate Correction Item Number 477 Description Update In house PM and Prime PM User Manual to reflect page updates for September Correction Item Number 479 Description Lead Reviewer Delegate is missing User Account Correction Page 1 of 13 The following is a list of items that have occurred in the ERC system per this release date Date Released 9 28 2005 Item Number 326 Description Update all
5. age count 418 The In house PM should not see the link for comments from Subconsultant Link removed 422 As a Prime PM on the Comments from Subconsultants page the No Response button needs to be removed Button removed Page 10 of 13 item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction item Number Description Correction 424 Change Complete to Submit on button Word changed 432 Edit home pages to include Release Notes Release Notes link added 434 Change all phases FDOT PM to In house PM and Consultant PM to Prime PM Word changes updated 437 Implement user password requirements Passwords must now be a minimum of 6 characters contain at least 1 letter and 1 number and must start with a letter 451 On Search Page submittal keyword search is missing Submittal keyword search has been added Page 11 of 13 The following is a list of items that have occurred in the ERC system per this release date Date Released 2 25 2005 Item Number 333 Description On Edit User Account page a user did not receive a message after changing his password or discipline Correction A message now appears indicating that the account information has been updated Item Number 335 Description As a Lead Reviewer the Assign Reviewer to Submittal page had an unnecessary Go Back b
6. ase date Date Released 6 30 2005 item Number 458 Description As Reviewer clicking on the discipline report link when user does not select anything an error was received Correction Error block by data request message item Number 459 Description As a Lead Reviewer there is no order to the submittals listed It is not easy to find a submittal because of no set order Correction Submittals are now ordered by FPID and the Phase of the submittal item Number 460 Description On ERC report Follow up text appears all the time unnecessarily when there is no actual text Correction Removed item Number 464 Description As a Reviewer the user cannot determine the phase of the submittal Correction Submittal Phase column added Item Number 465 Description In House Project Managers are currently receiving double emails Correction Corrected to send only one Item Number 466 Description As Lead Reviewer Delegate assignment pages are not clear and open wrong assignment page Correction Pages corrected Page 5 of 13 The following is a list of items that have occurred in the ERC system per this release date Date Released 3 31 2005 Item Number 388 Description When all the Reviewers are deleted the Assign Email to All button should not be available Correction When no names are selected yet the email button will not be appear active Item Number 393 Description On all ERC reports c
7. ection Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction 420 As a Prime PM user needs access to see rejected responses once he responds Page corrected to continue to show rejected responses 423 On reports the Submittal Checklist for some submittals there are more responses than comments Report corrected to not double count No Responses and Agree checkboxes 428 On Submittal checklist dates are sometimes incorrect Admin Comment Status page corrected to not change the wrong field dates 433 On the Add and Edit Submittal pages require a submittal description Page block added to prevent user from saving record with a description 441 Change Error Message Invalid date string on Submittal Input date field to Missing or Invalid date string on Submittal Input date field for all date field messages Text corrected as noted 444 On Reviewer s home pages all counts need to exclude On hold and closed Submittals On hold and Closed counts removed 450 Submit not sending unassigned reviewers comments thru to Prime PM Corrected code to advance comment to Prime PM 452 Add Addition link to home page to pos
8. hange the words Action Taken to Follow up Response s Correction Word correction made item Number 398 Description When a submittal is placed On hold the On hold Email fired has the wrong site link Correction Site address has been corrected item Number 406 Description As Admin Keyword page loses format Correction Format corrected item Number 421 Description Reviewer edited comments not transferring ownership to the Lead Reviewer Correction The edited comment should now transfer to the Lead Reviewer item Number 426 Description Add the word Last above all dates Correction Word added to all date fields item Number 430 Description As Prime PM duplicate emails are being sent for Responses Complete to each Reviewer Correction Code altered to sent email only once Item Number 438 Description Reviewers home page option Add Edit Comments to Assigned Submittals count is incorrect Correction Count has been altered to exclude closed and on hold submittals Item Number 439 Description As an Admin from the Settings menu option the top horizontal menu first two links do not work Remove Edit Account Link Correction All links now work and removed extra link Page 6 of 13 Item Number Description Correction Item Number Description Correction Item Number Description Correction 448 Submitted dates are changing when other comments are submitted Correction made to
9. he wrong number of submittals for the user after submittals have been closed Correction Home page counts have been adjusted to not include on hold and closed submittals Page 12 of 13 Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction 374 The title on the self user edit account page to change the password and default discipline was incorrect The title has been updated to Edit User Account 376 As an In house PM the Comments menu used the term Pending Transfer as an option The menu now indicates Pending Submit for comments as a word correction 380 As an In house PM on the Add Edit Submittal pages the link for adding new State Roads should not appear The link only appears for the Admin 390 On Edit User Account page a user got an error if he tried to enter his User ID as his password An error message will now appear asking the user indicating that password cannot be the same as the User ID to select a different password 391 As an In house PM on the Comments As In house PM page the words for the comments were noted as complete and incomplete Page has been corrected to reflect Submitted Comments and Co
10. lower button text from Back to Back to Comment Correction All document attachment buttons now read Back to Comment Item Number 345 Description Primavera Schedulers not receiving emails from Submittal add edit page Correction Primavera Schedulers now receiving emails Item Number 347 Description As an Admin the Edit User page had horizontal scrolling Correction Page width has been set to not expand Item Number 352 Description Remove Discipline from list once already used Correction Discipline already listed will fall out of the selection list Item Number 355 Description On Admin Add Edit Project pages FPID should require 6 digits Correction FPID number is required to be 6 digits now Page 8 of 13 Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description Correction 362 When adding or editing a submittal not selecting a Document type and then clicking Add Document Type gave an error message Message will appear asking for a required Document Type 367 For the Prime PM on the Assign Subconsultant page the Subconsultant dropdown list does not show the persons Com
11. mments Not Submitted 410 As a Reviewer unassigned to a submittal on the Add Edit Comment page the user could not edit his comments The Reviewer can now edit his comments on unassigned submittals 414 As a Prime PM on the Edit Response page a checkmark box was labeled Complete The box is now correctly labeled Submit 453 As an Admin or In house PM on the Add or Edit Submittal page not selecting a document type and then hitting the Add Documents Type button produced an error The user will receive a message that a document type must be selected first Page 13 of 13
12. pany name Company name added next the persons name 371 The Subject heading of the On Hold message contains System Web UI WebControls Label for the FPID number The subject heading now shows the correct information 373 On the Edit User Account the user cannot confirm updated information A message will appear upon successful submit indicating the account has been updated 377 Lead Reviewer should not be able to accept reject anyone s comments but his own including the Reviewers under him He can see them but not reject them LEAD REVIEWER has been limited to his comments only 379 On the Submittal Assign PM page the Assignment Email to All button gave an error Button completes the email mail out and gives message that emails have been sent 384 As Admin on Add Edit User page inactive names should not appear in the supervisor list or the LEAD REVIEWER Discipline list or the Delegate list Inactive names have been removed 386 When a Prime PM is assigned the Assignment Email to All button disappears Page have been fixed to keep the button visible at all times on the page 392 Underlined Total column gives false expectation of information on next opening page Moved link to Incomplete Comments column not on Total Comment column Page 9 of 13 item Number Description Correction Item Number Description Correction Item Number Description Correction Item Number Description
13. t upcoming changes Link added 454 Subconsultant is seeing more reports than he should limit reports to same list as Prime PM Reports removed 455 On Search Page comment keyword search is missing Keyword search field has been added Page 3 of 13 The following is a list of items that have occurred in the ERC system per this release date Date Released 8 8 2005 Item Number 469 Description As a Lead Reviewer Accept Reject not showing correct submittals Correction Accept Reject now shows correct submittals Item Number 470 Description As a Reviewer Comments All not showing all submittals Correction Comments All now show all open submittals Item Number 471 Description When Prime PM submits his responses the emial that goes out has the FPID in the subject title two times Correction Subject line corrected to show FPID once Item Number 472 Description Entire rejection loop needs to show for all users Correction Loop displays for users as needed on pages and in reports item Number 473 Description The Reviewers names need to be listed in A to Z order on the submittal checklist page Correction Names alphabetized Item Number 475 Description Update the Primavera Scheduler that fires from the Edit Submittal page to show the Submittal Phase Correction Submittal Phase added to email Page 4 of 13 The following is a list of items that have occurred in the ERC system per this rele
14. utton Correction The button has been removed Item Number 342 Description As a Lead Reviewer or Reviewer on the Add Edit Comment page the No Comment checkbox was now giving error message as needed and not deleting previous messages Correction The box has been corrected to only exist in the first comment and to give the error message when checked Item Number 343 Description As an Admin on the Edit User page the Add Previous Comment button text was misleading Correction Text on the button now says Add On hold Comment Item Number 349 Description As an Admin on the Add or Edit User page trying to save a user without an email address caused an error Correction The system will now give an error message requesting an email address to be entered Item Number 350 Description As an Admin on the Edit User page selecting a used User ID caused a system error Correction ERC now gives an error message indicating that User ID already exists Item Number 351 Description As a Admin the Lead Reviewer Discipline assignment list did not refresh to show after a new combination was added Correction The page will now refresh to show new additions immediately Item Number 360 Description Lead Reviewers names on the Project PM Assignment page should not appear twice Correction Lead Reviewers names no longer appear twice Item Number 372 Description As a Lead Reviewer and Reviewer the menu on the home page indicated t

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