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DMM6-0_UserManual - Santa Clara County Office of Education

1. mu MJ File name Iv Insert Places Files of type all Pictures emf wmf ipg jpeg ifif jpe png v Cancel Here are just some of the charts you can generate ee ee eee I AYP Proficient AMO of Ethnic Subgroups in ELA AYP Proficient AMO of Ethnic Subgroups in Math AYP Participation Rate of Ethnic Subgroups in ELA and Math AYP Proficient of Other NCLB Subgroups in ELA AYP Proficient of Other NCLB Subgroups in Math AYP Participation Rate of Other NCLB Subgroups in ELA and Math AYP Ethnic Subgroups Proficient AMO over time in ELA AYP Ethnic Subgroups Proficient AMO over time in Math AYP Other NCLB Subgroups Proficient AMO over time in ELA AYP Other NCLB Subgroups Proficient AMO over time in Math API of School compared to District County and State Base API of Ethnic Subgroups over time Base API of Ethnic Subgroups in your school compared to District County and the State Base API of Other NCLB Subgroups over time Base API of Other NCLB Subgroups in your school compared to District County and the State CST ELA Proficient AMO over three years CST ELA all Proficiency Levels over three years Same chart as above for Math and all subtests Same chart as above for History S
2. 12 27 50 245 37 29 0 0 296 JENGRNG TECH 1 F Period 6 Section716 1 233 X s8 a2 e61 o o s37 Mathematics Geometry visis AN S E 8 TR ENT DUIS SR DEC TR ee ENGRNGTECH 1 F Period 6 Section716 2 23 X 69 25 23 8 of of 29 Mathematics Algebra II esce MNA E FOE DE RR sce ENGRNG TECH 1 F Period 6 Section716 amp 1 7 1 61 32 23 10 0 0 286 TS A principal department head or administrator s report using the same template to show teacher averages by course 1 Login as a campus level principal department head or central office district user 2 Click down to the grade course level 3 Click on the to the left of the course Remember To generate the report by teacher run the report at course level 4 On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates 5 Locate the template and click on View SCCOE Page 92 of 134 Chapter 9 Customizing Reports DMM User Manual e i I Li Y I gt Home Query Charts Admin My Settings Re Scanning Logout Help Login and drill Version 5 05 down to Grade e Grades Courses Courses SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt All Grades Courses SIS 06 07 Q1 CST 05 06
3. African American or Black ABNAV Filipino ABNAV Whit fH ABNAV ee ae TL ABNAV on special request 1 by your school wee no in ABNAV Filipin confidential data ABNAV EL Filipino H m ER White not of Hispanic origin A English Only White not of Hispanic origin English Only E Hispanic or Latino English Only sez EMEN Reporting Parameters None Selected Click here to get a report zem with complete test history for this student This is available Class Summary Total Number of Students 11 Avg Raw Score Avg Scale Score Basic 3 6 Proficient 4 0 Did Not Attempt 9 Scale Score Scale Score Prof Level Proficiency Level ABNAV Available But Not Allowed For Viewing Absent 80 Number of Days Absent Total Number of Days rae ED Click on Show to Note Attendance information is related to the roster sel filter data for a subgroup Show Reporting Parameters less than 350 Raw Score Raw Score scissa 550 or better What data does this report contain 1 Student ID 2 Last Name Click on this to get a complete test history report for that student 3 First Name Click on this to get a complete test history report for that student If you clicked over to the Student History Report and want to return to your Original report the best way to do that would be to click on the name of the report again on the left bar 4 Ethnicity Socioeconomic SED Status English
4. COTE ii 7 You can then save the report as a PDF and print it or export it to Excel by clicking the appropriate buttons My Custom Predefined _ Student Custom CAHSEE Reports Reports History Report Cluster Report Report Student demographics are from the most recent test taken Tennessee Middle School 02 28 2007 Student Id Student Mame Garcia Alfred R Date of Birth 11 05 1994 Gender Male Grade 7 School Name Tennessee Middle School Econ No Disadvantage Gifted Talented Yes The latest taken Limited English LEP Bilingual Special Ed Migrant Ethnicity White not of Hispanic origin English taken is listed first Test Date 06 01 2006 Test Name CST 05 06 Level Tested 6 Subject Perf Standard Mathematics 5 Science Hist Soc Science ELA Life Science Test Date 05 01 2006 Test Name District Writing 05 06 Level Tested 6 Subject Perf Standard Raw Score Writing z 9 2 10 CAHSEE Report The CAHSEE Report quickly generates lists of students who have passed and not passed the CAHSEE To access this report complete the following steps 1 Click on Reports icon on the main menu SCCOE Page 107 of 134 Chapter 9 Customizing Reports DMM User Manual 2 Click on the CAHSEE Report tab 3 Click the Master CAHSEE Report to run the report f e i n Home Query Cha Admin My Settings i The report would list all 06 07 Q1 students g and their pass
5. Hudec Anthony 9 2 ee Sal 689 Valadez Randi 9 2 na 14 ME o s z NA 774 Sellers Emily 9 7 nya 12 B o 4 75 o a 1735 Fudge Ted u 8 na 16 MEME o 16 82 2 na 12 2947 Sullivan Hoyeon 9 7 nA 14 MEEM o 15 v5 1 0 13 3406 Navarrete Elbert 9 3 NA E o 4 40 ow 6 3573 Hammon Sabrina 9 5 NA BEJ o 4 75 oo ma o 3884 Hernandez Devin 9 Compare your student s EE 62 12 78 28 NA 8 4052 Sandoval Quintrel 9 4 correct score with MM is 78 34 v 9 4730 Sarabia Eric 9 6 statewide average for 66 62 4 78 12 NA 8 6222 Fizer_ Saul 9 6 minimally pr oficient and 62 18 78 34 NA 4 6362 Evans Amber 9 8 minimally advanced Mm 6o o 75 6 NA 135 6507 Linton Joanna 9 7 students ENMM o 2 755 o ow n 6533 Alejo Jeffrey 9 4 BEM o 5 73 s ma 6 6778 Rodriguez Kerry 9 3 36 o 2 73 oo 7 7939 Silva Johnny 9 5 BEM oo 73 23 NA 10 9045 Inoscencio Marlon 9 7 D o o 7 o v 9265 Bautista Kevin 9 7 ENMM o 4 75 ooo v 9375 Jozwiak Sergio 9 3 MM o 3 5 34 o 5 10686 Bowers Joanna 9 6 Me ct 76 o2 ow 10 13322 Navarrete Sovita 1 6 ER 16 82 30 NA 7 13758 Caldwell Daniel 9 3 BE 7 78 23 NA 10 14970 Chavez Crisly i 2 Ea 32 82 46 NA 4 15022 Gallegos Hammaker 11 1 26 42 82 56 NA 15060 Toto Kisling 11 3 EC 26 82 40 NA 15238 Snell Dobson 11 4 EH 32 82 46 NA 6 20678 Bucaro Bianca 9 7 EM 415 78 1 NA 15 26134 Wilson Cecelia 9 6 In TE 4201 78 5 NA 7 26444 Rasmussen Luciana 11 7 EX 5 82 19 NA 9 27575 Odonnell Kelly Au Es 40 78 56 NA 6
6. n ABC w Dashboard Home Ques 07 7 A sim ne E C C C CAC C C A L Welcome Enrollment Y Austin Julie T When the PDF comes upina new window click on this printer icon Last Login Aug 23 2007 Student Rost 3 18 09 AM Class My Classroom Reports Test Results Objective Analysis esponse Search for a Student My Custom Reports CST 05 06 Math and ELA More Pre Defined Reports T EOC riso CST 04 05 and 05 06 Mat f E CST 05 06 Math and ELA 3 I Your Class T and o gl School wide Hi Ese xil BS Nictrint suia El Done a 1 2 4 Saving a chart to your computer and inserting it into a document or presentation You can copy individual charts and insert them into Microsoft PowerPoint or Word documents Here the steps to do that Page 9 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 Generate the charts using the steps above 2 When you see a chart you want to copy over put your mouse pointer over it and right click 3 A menu appears Select Copy 4 hen start Word or PowerPoint 5 Right click on the document or slide and select Paste Your chart is copied right into your document or presentation a A e ul A A b Dashboard Home Query Charts My Settings Reports Scoring Logout Help A Here s How Your Class is doing for CST 0
7. Grid or Black Asian Indian 5 TM Filipino 5 Hispanic or Latino 35 CED uv Other Pacific Islander TRA MAlika d 2 6 In the screen below you see what the report looks like Elementary teachers would not see multiple classes nor would they have a breakup by subtest 7 To print the report click on the printer icon on the top left corner of the report CST 05 06 Math Cluster Report Heather s Algebra SCCOE gt Maple Valley School District gt Maple Valley School District gt gt All Courses gt students who took Student File SIS 06 07 Q1 T See the General Math This report shows the test exceeded the teachers who taught Algebra 350 threshold 4 of Julie s Algebra students 07777 1Fat Oregon High School took the General Math test and their scores are shown Teacher Name Austin Julie T Little David T Scharer Heather A 12 of Julie s Algebra students took the Algebra 1 test and their scores are Scharer Heather A 9 1 5 2 Example 2 CST Performance Profile in Math This Template is setup to compare three years data on the California Standards Test SCCOE Page 93 of 134 Chapter 9 Customizing Reports DMM User Manual e Subject Mathematics e Scores being compared Performance standard and scale score For the most recent year the template includes breakout by subtest The screen shot below shows how the template was designed NPR Aggregate Expand a as Assessme
8. Santa Clara County Office of Education Page 21 of 130 Chapter 1 Introduction 2 Setting up DMM DMM is a web based application Because the application is hosted on a remote server and accessed through a web browser it does not need to be setup on each user s computer However each user must check their computer for compatibility with the application DMM is compatible with both the PC as well as the MAC environments However the browser used on each of these platforms is different Please use the checklist below to make sure your computer is setup correctly to use DMM Technical Requirements Checklist QUIRI TECHNICAL 1 Minimum CPU Pentium Ill 300 MHZ Macintosh PowerPC FELT MN 256 MB 256MB Operating System Win2k WinXP Mac OS version 8 6 or Win98 4 Browser Internet Explorer 6 0 Netscape 7 0 or higher ppm or higher Netscape Firefox 1 0 or higher Navigator 7 0 or higher Internet Connection ANCILLARY SOFTWARE Adobe Acrobat Reader Most reports in DMM can be converted to PDF format and then printed or stored on the user s computer To support this please download and install the free Adobe Acrobat Reader from www adobe com Microsoft PowerPoint DMM includes a charting module Charts optional generated can then be copied to PowerPoint for presentations Any user who wishes to use this feature must ensure that PowerPoint is installed on their computer Microsoft Excel All data viewed in DMM can be
9. lt VERSION gt 4 7 lt VERSION gt sid Save DMM xml lt TEST_DESCRIPTION SIS Point Arena 05 06 Q lt StudentProfile gt Category name Gender lt Item name Female value 53 90 gt lt Item name Male value 47 gt lt Category gt Category name Ethnicity gt lt Item name African American or Black v lt Item name American Indian or Alaskan I lt Item name Hispanic or Latino value 38 lt Item name White not of Hispanic origin a lt Category gt at Category name Primary Language gt gi sig File name E Blank pn z Save as type Ai Files Lum Jon file to Desktop 13 2 Link from Data Management Module DMM to SchoolCharts Qe Q x a A J gt Search P Favorites 2 e ee B land rel e 33 Address amp http stars sccoe org training jsp home jsp action userhomehtml x Go Links 4 Norton AntiVir s I Snagit by zis C z N aE E P md bal amp http stars11 sccoe org SChoolCharts Default Page Microsoft Internet Explorer X z Version 5 0s Central offi S RU SCCOE gt Maple Valley School Distr ei Y S c h oo IC h a ris popup ina p Q1 CST 05 06 Students Tested 3240 new window 2 Santa Clara High School a ta I OTT t Click to L T M ca AHS C access ri eport i figh Schoa Bmenta W Kansas Middle Schoa Santa Clara Unified District z Santa Clara Hig
10. 10 16 of Students who performed as well or better than MPS Correct of State Minimally Advanced Student MAS Difference of Students who performed as well or better than MAS See how your class performed in comparison with statewide averages Score Key for minimally proficient STE P E GRE and minimally advanced students Scale Score Proficiency Level MPS Minimally Proficient State wide NA Minimally Advanced State wide Here is a description of standards content clusters tested on this assessment You also see this on the table header where your students scores are listed Standards Clusters Word Analysis and Vocabulary Development 2 0 Reading Comprehension Literary Response and Analysis As always use this for subgroup filters Show Reporting Parameters Written Conventions Writing Strategies SCCOE Page 70 of 134 Chapter 7 Generating Classroom Reports DMM User Manual 7 1 2 Answer Frequency Report The Answer Frequency Report can be used by teachers and administrators to analyze the patterns of student responses on a given assessment his report is useful in identifying items that a majority of the students missed The items that more than 7096 of the class answered incorrectly should be further investigated possibly using the Student Response Report to determine if the question was poorly written the answer is incorrect or if the subject matter ne
11. Only three charts No we like charts too They tell the data story so much better In addition to these three class proficiency charts you can get other charts 1 After you click on a report on the left bar area 3 you can convert that to a chart 2 You can click on SchoolCharts at the bottom of area 3 to get API AYP charts and charts on CST CAT 6 CELDT CAHSEE and Physical Fitness Test 3 And then there are the custom charts you can create for yourself using the Charts module on the Main Menu Page 6 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Powered By SchoolCity Inc ES CAU Mri Here s How Your Class is doing for CST 05 06 ELA Search for a Student Your own custom charts here School wide 42 of Students are Proficient and Above Your Class 30 of Students are Proficient and Above My Custom Reports Algebra EOC CST 05 06 Math and ELA District wide 50 of Students are Proficient and Above More Click any report from Pre Defined Reports here view it then Alg EOC Compariso turn it into a chart CST 04 05 and 05 06 Mat CST 05 06 Math and ELA Pre created E Your Class F School wide lil District wide 8 8 CST ELA and Math 03 04 class proficiency charts here of Students CST CAHSEE My Report More API AYP and Other Reports Charts State tests charts here SChoolCharts Proficient and Above of Students in Your Class 43 of Stude
12. Scale Scores Average Scale Score Raw Scores Average Raw Score 2 NPR Rank Percentage of students with NPR rank above a certain value value set by admin IAT of students at or above GE Average NCE DMM User Manual 4 1 Examples of Criterion Reference Test Data Summary Versi Central Offices Sub Districts e Grades Courses All Sub districts SIS 05 06 Q4 CST 05 06 Students Tested 3866 Report Name o Maple Valley School District Show Student File and Assessment List Show Reporting Parameters Example 1 This data summary in the screen above shows the percentage of students who are proficient or better on the California Standards Test CST at Maple Valley School District e 50 of students are proficient or better in English Language Arts e This includes students who are proficient proficiency level 4 as well as those who are advanced proficiency level 5 since students who are advanced are also proficient e This is the proficiency schools are required to monitor toward AYP targets e This number is expected to be 100 in ELA and Mathematics by the year 2013 14 per NCLB law e o monitor the performance of subgroups setup filters for a subgroup see Chapter 6 Accessing Data For Subgroups and then view the numbers Example 2 This data summary in the screen above shows only the percentage of students who are advanced proficiency level 5 on the California Standards Test CS
13. o o a 9 Your Class E School wide lll District wide CST ELA and Math 03 04 of Students 8 S amp CST CAHSEE My Report If you are a teacher with access to the o8 8 oS S Ls More Dashboard click here directly for SchoolCharts Other Reports Charts o a SChoolCharts Proficient and Above Resources Manual of Students in Your Class 43 of Students Proficient and Above 13 Saving Charts and Inserting into Presentations and Documents You can copy individual charts and insert them into Microsoft PowerPoint or Word documents Here the steps to do that 1 Generate the charts using the steps above When you see a chart you want to copy over put your mouse pointer over it and right click 3 A menu appears Select Copy 4 Then start Word or PowerPoint 5 Right click on the document or slide and select Paste Your chart gets copied right into your document or presentation Page 3 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts G Schoo l Save Picture As Classical Academy School om TO Print Picture AYP pI CAH Go to My Pictures Set as Background Set as Desktop Item Overview Time Series Ethnic Subgroups Time Series Othe Otherview Ethnic Subgroups Overview Other S Overview Ethnic Add to Favorites gt Save as pdf R G Google Search Classical Acaden Send To Percent Proficient Annui 2006 Engli 9
14. Austin Julie T Show Student File and Assessment List Show Reporting Parameters Mathematics SCCOE Page 66 of 134 Chapter 7 Generating Classroom Reports DMM User Manual To access the reports 1 If you are a teacher login to DMM and click on your name You will see your classes Hemember that the list of classes you see depends on the test you have selected For example if you are viewing data for a local assessment that was administered only to your Period 2 Algebra class then you will only see that class If you are looking at a state test administered school wide you will see all your classes as per the roster SIS you have selected 2 Click on the Show Detail button to the left of the class to see the classroom reports e Home Query Cha Central Offices Sub Districts Grades Courses SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt Austin Julie gt All Classes SIS 06 07 Q1 Algebra EOC 06 07 Click here for class reports ALG ae ALG 1 9 F Period 2 Secti sec teacher s classes e ALG 1 9 F Period 4 SectidW 224 ALG 1 F Period 3 Section 213 Students Proficient Mathematics Show Student File and Assessment List Show Reporting Parameters 5 f you are a district or school administrator and wish to generate these reports for a entire grade level click on the Grade Courses level
15. CST Compara Student Parameter Student Id C Date of Birth Grade Student Name _ Gender General Parameter oO Region Name C subDistrict Name CI District Name School Name Teacher Parameter Cl Teacher Id Cl Teacher Name Class Parameter O Class Title Select demographics Demographic Parameter Cl Econ Disadvantage Limited English LEP special Ed Eth ae Click Next Cl Gifted Talented o Bilingual o Migrant Home Language select all ne all 6 Note that Student ID and Student Name are pre selected 7 Should you choose to include Teacher ID and or Teacher Name please remember that the report will repeat information for the same student based on how many teachers classes that student is in As a result you may find that if you run a report for the 300 students in your school the report may actually contain 1800 records 300 x 6 teachers 8 After selecting the required demographic parameters click on the Next button at the bottom of the screen This takes you to the Setup Assessment Detail screen 9 Select the assessments you wish to include in your report Q The first assessment you select becomes the driving assessment This means that the demographics reported will also be drawn from f y the time this assessment was administered It is therefore wf important to select the first test carefully Note The first assessment cannot be removed from the template If y
16. Detailed Data Views DMM User Manual performance of the grades in his her school and use that data to make an informed decision on what grades to include in a new Reading program being implemented at the school A teacher teaching a mixed grade Algebra class may view this data to see how the 9 graders in his her Algebra class are performing as compared to the 10 graders in the same class The data can be viewed and used at different levels for different purposes 5 3 1 Understanding Achievement Data for Criterion Reference Tests The Achievement Table can present any two score types for each subject by grade The district system administrator has the ability to customize and change this display chi 1 Raw Score Average Raw Score Scale Score Average Scale Score like Met Minimum Percentage of students who are advanced or an equivalent description like commended performance Proficiency Levels Percentage of students who are Proficient or an equivalent description The data display includes 1 Level Tested this is the grade level for which data is being displayed Please read section on Understanding Grade vs Level Tested in Chapter 3 Getting Started to understand why it is referred to a level tested instead of grade 2 Summarized score for each subject tested on the chosen assessment For example 59 of second graders are proficient or better in ELA and their average scale score is 364 Second grade is n
17. E Correct Incorrect Sa EE SSS ACI AEF far fo Valadez Randi NE eo el cl s Bea c EN a wae ES a EXE EE 29907 Gurnoor den Pers Erw 5 NH EJ 31447 i Graceanna md i ES 33022 i xe A C EJE Class Summary showing how many students knee each response Class Summary Total Number of Students 4 TENE EE SUMI a YEN a i ERREUR EE 25 96 The Student Reponses Report contains the following data 1 Student names 2 Item number question number 3 Response provided by a student to each item Correct responses are colored green incorrect ones red Multiple responses are represented as and no response as The second half of the report contains the class summary It displays how many students provided each response to an item If too few students answered an item correctly it may be identified as an item that probably needs reteaching SCCOE Page 74 of 134 Chapter 7 Generating Classroom Reports DMM User Manual 7 1 5 Printing Saving and Exporting Classroom Reports 1 Look for the PDF icon on the top left corner of the report Click on it to generate the report in PDF format Make sure you have no popup blockers Look for the Excel icon Click on it to export data to Excel Click on the chart icon to generate a chart of the class summary data You can generate a bar chart only The pie shown in the icon is representative of charts not specifically a pie chart em e i at EE A P
18. This function is described in detail in Chapter 6 Accessing Data for Subgroups 5 2 1 Adding Data on District Local Programs In addition to the demographics and programs that have to be monitored by the state a school district may wish to examine data from local programs for example an after school program and study the performance of students receiving these programs DMM provides some open slots user definable fields Please refer to http www cde ca gov ta ac ay documents infoguide06 pdf for a definition of numerically significant SCCOE Page 51 of 134 Chapter 5 Detailed Data Views DMM User Manual that can accommodate such programs School districts are encouraged to submit this data at the same time state data is submitted 5 2 2 Manually Showing Hiding Demographic Data The Profile Table can grow in height to display exhaustive sets of demographic and program data however some data may be confidential The district may choose to not show sensitive information such as the socioeconomically disadvantaged students Since this data is accessible to all levels of users you may hide it so that teachers do not have access to it When district administrators need to view this data for analysis purposes it can be displayed and then hidden again once the analysis is complete Note Parameters hidden from display on the Profile Table will not be available throughout the application They will not be visible 1 While v
19. White not of Hispanic origin White not of Hispanic origin Filipino Hispanic or Latino English Only English Only EL English Only The left bar is designed to access reports with just one click Page 12 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Reports listed under My Classroom Reports are linked to the test you chose on the header area 1 These reports are available or disabled based on the test selected For example the state CST test does not provide each student s response data Student Response report is therefore not available On a Reading fluency test Objective Analysis report may be disabled since fluency test scores are not aligned to standards the word Objectives is used interchangeably with Standards Reports listed under My Custom Reports come from reports you have created in the Custom reports module see Reports icon on the Main Menu at the top of your screen If you have not created any custom reports none will be displayed on the Dashboard Reports listed as Pre defined Reports are special reports setup by your school district and you can run those reports by just clicking on the name Page 13 of 23 SChoolPlan DMM User s Guide Supplement Welcome Austin Julie T Last Login Aug 23 2007 2 30 40 AM My Classroom Reports Test Results Objective Analysis Standard Repo Answer Frequency Student Response Search fora Student My Custom Reports CST 05 06 Math and
20. esses 101 9 2 1 3 Deleting My Custom Reports cccccccseeeeseeeeeeeeeeeeeeseeeens 101 9 2 2 Predefined Repons aoo t Hee eee eds eit 101 9 2 2 1 Accessing Pre defined Reports ssesss 101 923 RUNNING REDONS aseene e a i a a 102 924 Repon Summlaty isise inii i E EEEE TEE ATE EEEE 103 9265 Snn Data OM REDONS ieu tetuixutesutexodesunecudetutexetesun exten 103 9 2 0 FRENN REDONS ere e EE 103 9 2 6 1 Dropdown Menu Filter cccccsscecsesceseeseesseesesseeeeseeeeenes 103 9 2 6 2 Show Reporting Parameters Filter 104 92 4 PRINTING SAVING REDONS usebetesm tit eei E Dru eon etree es uei ete 105 9 2 8 Exporting Reports from the Reports Module to Excel 105 929 SWwdent HSO Ae OOM oie eO EO b HO retour 106 9 219 CAHSEE REDON uoo Uma Pe DNE FUR er eoi emi 107 9 3 User created CAHSEE Reports i cceccccsseeeceeseeeensseeeensaeeeensaees 109 9 4 Differences between Reports in Assessment Grid and Report Modules 109 10 CHAS cease ata rn 111 toT Generating a arc ede eee bentes nt ere aera eet os 111 TO Exame Calls cuidate eua ntque drea unte irae cen rd gent reise erdt 112 TOZ PAMA GV Imm 117 103 SAVING a Ghia Iosue estes un iU UR Gee TURAE VR UP de 117 10 4 Inserting the Chart into Word or PowerPoint sssssssss 117 10 5 Copying Data from the Data Table seeeeesesse
21. stars sccoe org training jsp logon jsp vl Go Links A Masa tas Dien sistens ae e v Enable Pop Up Blocker v Play Sound When Pop Up Is Blocked Always Allow Pop Ups From Total Pop Ups Blocked 3 Why am I still getting pop ups Pop Up Blocker Test More Help ul EE Home Query Charts Admin My Settings Reports Scanning Logout Help Version 5 0s Gera Central Offices e Student All Regions EXTUS A SIS 06 07 Q1 CST 05 06 Students Tested 3240 Show Student File and Assessment List Show Reporting Parameters Always Allow Pop Ups From These Sources Then click Close Hist Soc athematics Science reci Science Life Science Allowing pop ups on the Google toolbar The Google toolbar shows an icon 5 when a site is blocked Click on that icon and it will toggle to allow pop ups ay a deu DRE Google Toolbar with pop ups blocked M JSear avorites I7 g Q O WAG 0s yere G 2 9 LJ amp Click on it to toggle to Pop ups OK Address 4 http stars sccoe org training jsp logon jsp ae vl Go Links Google Gr wlod ES 0o B 3 Bookmarks P Cad ey Auto i Q Settings SchoolCity S E GR AE a dE Google toolbar Qm O ix AOD seme yr O 3 2 I hL GH with pop ups OK Address ri http stars sccoe org training jsp logon jsp Google G v e 4 Br OD Be B Book
22. 28411 Ruffo Whitney 5 Ea 35 78 51 NA 7 29334 Danielsen Ryan 6 ss 7 78 23 mA 5 29375 Suess Audrey 5 57 11 82 25 NA 10 29907 Foo Gurnoor 2 EC 18 78 34 NA 6 29911 Morley Kasandra 4 EI 7 78 23 MA 10 30527 Hallila Ahmet 6 61 1 78 17 NA 12 31447 Pingol Graceanna 2 EE 40 78 56 NA 10 33022 Biggs Marlee 2 EE 40 78 56 NA 10 35845 Chavez Matthew 8 pw 10 78 6 NA 13 37418 Cortez Carolina 7 nuu 421 78 5 NA 37696 Marquez Andrew 2 BECA 21 82 35 NA 37707 Rizo David 2 37 82 51 NA 38113 Torres Yvette 4 343 78 37 NA 11 Class Performance Summary By Standard Cluster Total Number of Students 43 Standard Cluster Number of Items Class Average Correct Correct of State Minimally Proficient Student MPS Difference of Students who performed as well or better than MPS Correct of State Minimally Advanced Student MAS Difference of Students who performed as well or better than MAS See how your class performed in comparison with statewide averages Score Key for minimally proficient Rapa LOD P E GRE and minimally advanced students Scale Score Proficiency Level Minimally Proficient State wide NA Minimally Advanced State wide Here is a description of standards content clusters tested on this assessment You also see this on the table header where your students scores are listed Standards Clusters Word Analysis and Vocabulary Development 2 0 Readin
23. 86 2 26 41 22 6 ojo 332 23 22 37 30 6 0 33 8 18 36 31 5 joj 331 CST03 04 CSTO304 CSTO405 CSTO4 05 CST 05 06 CsTOS 06 p MEC E Scale Yo iais ME E Scale Yo gg i le rm Scal Campus Name gm p pem n CHBEIEIBDDNCRNEREIESEIETHICRREIETEJETEIC RN Oregon High School 83 o 15 37 33 13 O 0 353 2 21j 34 31 9 Jo 344 9 33 25 22 8 Mathematics a I CST03 04 csTO204 csTO405 csTO405 cstas 06 csTO506 a a ui RE LC cn n a8 9o eee ee le Performance le ae Performance i Campus Name se m EUREN i ESEN dg aa e o a aA Geb regon School s3 4o 8 Jojo 34 2a 1 42 27 8 o 338 s 30 37 22 1 J O0 36 This report now presents summaries by school The elementary schools are not listed on this report because this template was setup to break up the report by subtest Subtests are not applicable to elementary schools Setup a separate Assessment Grid template without subtest for elementary schools This report shows 1 High schools 2 n i e the number of students who have remained in the district for three years and have data for all three years It is important that only these students scores be compared for a valid statistical comparison This is called a matched cases report and does not take into account students who left the district or new ones who entered the district but do not have data f
24. Assessment Grids with the Show Details icon Kansas P Middle School Oregon High School Tennessee Middle School Washington Elementary School Show Student File and Assessment List Show Reporting Parameters Students Proficient SIS 06 07 Q1 CST 05 06 Mathematics Science Hist Soc Life Science Science 4 If this is the first time your district is setting up these templates you will see a blank Assessment Grid List popup screen with no templates listed If you do have some templates already created you may edit or delete them Rpsesxnmend Grid Administra Alg EOC CST MAC Math 06 CST 04 05 CELDT 05 06 CST 05 06 PL CST 05 06 and Algebra EOC 05 06 and 06 07 CST 05 06 Math CST 05 06 Math Cluster Re CST 05 06 PL Score by Standard SS Life Sc CST 05 06 PL Score By Standard 55 Science CST 05 06 PL Score By Standard 55 Socstudles CST 05 06 ee ee CST Longitudinal ELA 3 Yr Report 04 05 06 CST Longitudinal MATH 3 Yr Report 04 05 06 HAC DG CST DS Math PL MAC 2 mparison 05 065 Wis Ra LA OS Red EST ELA Perf Lvl 06 J view a report Click hereto E make changes B Emm w ung fu f Ede pue mets Edt Delete Click here to delete Click here to J Click here to setupanew report template 5 Click on the New button to setup a new template 6 his brings up the screen where you can define a new template SCCOE Page 84 of 134 Chapter 9 Cus
25. CS rtaiaat ar cerns anazsasantpoamronduagspemsteusnpesoeuyteasiaenuaqiacies 19 1 12 2 3 Proficiency Performance Levels PL 19 1 12 3 Scores in Local Assessments eese 20 1 13 Valid Longitudinal Data Comparisons eeeeeeseseessse 20 2 SETING UD DMM e LL 22 Technical Requirements Checklist cccccceececeeeeeceeeeeceeeeeseeeeeseeseeseeeesaees 22 3 Getting Stane uasa nsos oou osa aD elntatc eti sane eee 24 SX NMEEFOugugeetcrrr 24 3 2 Troubleshooting EoglIS SUBS soie ei rie petu ori o pn e re ea ea Ehe o ein pota 27 3 9 X5nhanding your PaaS SWO ei t ele o qe ene eens 27 3 4 Understanding DMM Terminology ccccccececseeeeeeeeeeeeeseeesaeeeeaeeeens 29 3 4 1 Application Menu Main Menu ccccscccssecceseeceseeceeeeceeeeeeeeenes 29 SP MEER E 18 10 PET 30 3 4 3 Methods Of NavIgallOIni u iro elected ett oov ue tcmes 31 CI E EEUU t 32 3 4 5 SIS Student Information System Extract and Assessment Display 32 o5 Summary Tables aub noted SERRE ER UR Seed 33 3 4 7 Show Student File and Assessment List 36 3 4 8 Show Reporting Parameters ccccccseececsseeeeeeeeeeseeeeseeeeeseeeeeees 37 3 5 Selecting Changing Assessment and SIS Roster 37 3 5 1 Setting vour Deau Sl Sacer ae n x ba om 38 3
26. Inc Page 62 of 7 Version 5 0 DMM User Manual To filter for CAPA scores only 1 Click on Show Reporting Parameters 2 Scroll down to CAPA Level 3 Check the boxes for all CAPA levels except Blank This will include all CAPA scores irrespective of what their level was in your filtered group of students 4 Now you can drill down to individual student levels and view each student s CAPA score A A ijf x Home Query Charts Admin My Settings Show Student File and Assessment List Hide Reporting Parameters Gam CIT Gender C Female Male Ethnicity L1 Blank C Cambodian C Guamanian Cl Laotian Fi African American or Black Fi Chinese L Hispanic or Latino L1 Native Hawaiian Fi Check the CAP A C American Indian or Alaskan Native Declined to state 3apanese Cl other Asian L1 levels to filter for J Asian Indian CI Filipino Cl Korean Cl Other Pacific Islander CAPA scores ASAM Enrolled lt 90 Days Prior to Test we CAPA Level P C Blank Llyes C Blank I My Class Size Reduction Program F Blank Ino Llves EL Program Type C Blank CIEL in ELD amp SDAIE with PL ELinELD Other CIEL in ELD amp AS through PL JEL in ELD amp SDAIE C None EL Year First Enrolled in US School C Blank 12000 12002 12004 12006 To filter OUT CAPA scores and view ONLY CST scores 1 Click on Show Reporting Parameters 2 Scroll down to CAPA Level 3 Check the box for all Blank and then click Apply Thi
27. Locate the name of your county and then your district 5 Click on Go This will display DMM login screen You may need to maximize the screen DMM User Manual SANTA CLARA COUNTY OFFICE OF EDUCATION Y Home About SCCOE Search our site Contact us Home Resources for Educators SChool Plan Superintendent amp Gounty Board of Education OT 7 n m j Education News and Facts SChool Plan is a complete package that provides school personnel with an integrated approach to Resources data management analysis and decision making It facilitates comprehensive reporting linked to for Educators research based best practices Download our SChool Plan Overview in PowerPoint format Services Management NEW Planning and Reporungweuaure Data Management PS OUPCES M for Families E PRM Launched Planning and Reporting Ep Module PRM More user friendly Select your SPELL Better data present rt schoolCharts Member Login SUCOE Departments Public School m 2 Budget reports mor Select your Selecta County Director administrators in mz etri i finances district Select a District m Job Opportunities You should not need any a Click Go L use this new release if y OL ern training additional dates are available refer to SCCOE Staff our registration site to sign up Resources BRFHARAAERRERESAHRREREIAHRRERENAHRRERSIAERRERESAERRHRESAERRERESAHRRRRESAHRRRRRSA
28. Proficiency by Ethnicity Show General Parameters Hide Chart Parameters Type of Chart Colors Bea Es 3 Hu Choose Y Axis Parameters Performance Level From Threshold Y1 To Threshold Y2 Group Ey Ethnicity ka Subjects I ELA D Mathematics 7 Science Hist Soc Science Hide Reporting Parameters Set Demographic Parameters Select All Select None Programs Gender I Special Ed Limited English LEP C Title 1 Iv ESL Female Econ Disadvantaged O Migrant L Gifted Talented D Bilingual Male Ethnicity Asian Indian African American Hispanic or Latino White not of Hispanic origin Korean a Filipino American Indian Alaska Native Vietnamese Chinese O Japanese SChool Plan powered by SchoolCity Inc Page 115 of 8 Version 5 0 DMM User Manual Resulting Chart and Data Table f e dl A Home Query Charts My Settings Logout Help Version 4 1 Proficiency by Ethnicity CST MapleValley 03 04 SIS MapleValley 03 04 District Maple Valley School District Sub District Maple Valley School District Campus Kansas Middle School Grade All Group By Ethnicity Selected Parameters ESL 96 of Students by Performance Level Subject ELA Far Below Basic W Below Basic Basic Proficient Advanced W Not Available Wi Did Not Attempt Data Performance Level Not Did Not Available Attempt African American American Indian
29. Students Tested 699 Students Proficient Report Name fe Science http stars sccoe org SchoolCity Inc STARS Microsoft Internet Explorer In the popup window you want the Jocate the template report for and Alg EOC CST MAC Math 06 and click View view Edit Delete click on the CST 04 05 CELDT 05 06 CST 05 06 PL view Edit Delete CST 05 06 and Algebra EOC 05 06 and 06 07 view Edit Delete CST 05 06 Math 3 3 M View Edit Delete CST 05 06 Math Cluster Report View Edit Delete CST 05 06 PL Score by Standard SS Life Sc View Edit Delete NTG SCI 2 F CST 05 06 PL Score By Standard SS Science View Edit Delete ALG19F CST 05 06 PL Score By Standard SS SocStudies view Edit Delete 06 PL Score By Standard SS ELA View Edit Delete SMENA CST 05 06 PLScoreByStandard ssMath View Edit Delete nts Teste 43 Primary CST Longitudinal ELA 3 Yr Report 04 05 06 1 View Edit Delete cererate Gen Cjickonthe CST Longitudinal MATH 3 vr Report 04 05 06 vew Eat Delete e id tN MAcoecsrooMahpL O f view Edit Delete m Assessment Grid N p ad MAc 2 year comparison 05 06 n view Edit Delete Assessment African American 5 5 208 writing Perf Lvi 06 andCST ELAPerfivi0e amp View Edit Delete
30. button in its default state r e Maple Valley School District Show Student File and Assessment List Show Reporting Parameters SCCOE Page 49 of 134 Chapter 5 Detailed Data Views DMM User Manual 5 EB Grades Courses Student Students Proficient Mathematics Science Hist Soc Science Life Science Student Achievement Students Proficient Avg Scale Score The Profile table contains B scs Me Mie fee pe E ud student demographic data Science 2 73555 84 444 The Achievement table thnicit The Report i ot contains student score Panel Cebuano Visayan summaries by gr ade i English n rican Farsi Persian Eran or Filipino Pilipinc or Tagalog Alaskan Native French Asian Indian German Cambodian Greek Chinese Gujarati a m Declined to Hindi Hmong Hungarian Ilocano e Japan iem lt n Korean Mandarin Putonghua Mien Yao Other Non English Language Export To SChoolPlan SchoolCharts Guamanian Hispanic or Latino Japanese Korean Laotian Native Hawaiian Other 3 68 384 79 434 5 2 Viewing Demographic Data on the Profile Table The Profile Table contains program and demographic information on students It displays the percentage of students in each category The programs and demographics mapped into the Profile Table are those that need to be monitored as subgroups under NCLB The system reads this information from the assessment file at the time o
31. example 2 s Under General Parameters if querying for a single student enter the students last name in the student box If querying for all students of a particular group enter a in Student box as a wild card to represent all students You can use a similar scheme for a teacher If querying for a school enter the name of the school in campus box If you are not sure of SCCOE Page 119 of 134 Chapter 11 Querying for Data Sets DMM User Manual exactly how the name was input into the system enter a part of the name followed by a t Use Reporting Parameters to select demographic or program parameters in the same way as you would while defining a subgroup u From Subject Parameters select All to include all subjects or first click on the radio button for By Subject and check the Subjects to include some of them v In Additional Parameters enter the scores to query for For example raw score ranges scale score ranges or proficiency levels on a CRT If selecting proficiency levels first click on the radio button for proficiency levels and then check the appropriate boxes for the same subjects as the ones selected in Subject Parameters w Click on Generate Query to return 20 query results at a time or click on Export Query to export all results at one time to Excel If viewing 20 results click on Next and Previous options to see the next 20 query results 11 1 1 Saving a Query Once a Query is setup and run o
32. grade course teacher class and student 1 9 2 Frequency of Roster Upload Prior to November 2006 rosters uploads were repeated several times during the year on a schedule established in consultation with the school district to keep student lists current si After November 2006 an automated process has been introduced where rosters are refreshed on a nightly schedule from the student a information system without any manual data extracts or intervention The process works with existing firewalls while also ensuring data security It is compatible with most student information systems It produces a nightly log with details of errors encountered such as duplicate student ID incorrect date of birth etc A school district can then correct the errors at source in their student information system 1 10 Step 2 Upload of Assessment Data Assessment data one test at a time is uploaded as a second step The system matches student scores to student records from SIS based on the Student ID number and sets up a relational database If an exact match cannot be achieved on Student ID the system attempts to find a match based on an exact combination of Student First Name Last Name Gender and Date of Birth Any student records that could not be matched even after the second attempt are not accepted into the system A detailed reject log provided after each assessment upload contains the names of students whose scores wer
33. l BERASE Home Query Charts My Settings Repone Scoring Scanning Logout Help IL Central Offices Sub Districts Grades Courses aple Valley School District gt Maple Valley School District gt Oregon High School gt Austin Julie gt All Classes Tested 10 Students Proficient Name Mathematics ALG 1 9 S Pe 2596 y Look for these i icons on the top Answer Frequency Standard Report left corner of any classroom Subject Are EEG PESAPSAPSA PESAPSAPSA ERA PESAPSAPSAPSAPSAPSA FIFIEIEIEIEIEIE Valadez Randi ET D fe lol sl alalol o E A A 29907 Foo Gurnoor 3 ce 31447 Pingol Graceanna A EIN gt NRHEEH ES ESESEJ E 33022 Bias Mariee BSMM A ESEJE o KJE Class Summary Total Number of ZEE a 4 Item PE E E Summa Response de J Respondes Responde Respondes reek Responded Respondes Respondes Respondes 25 Ail SchoolCity Inc STARS Microsoft Internet Explorer Fa amp http stars sccoe org default jsp ObjectiveAnalysisChart jsp amp BREAD CRUMB SCCOE gt Maple ge Back a 36 J2 Search prd Favorites SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt Austin Julie gt ALG 1 9 S Period 2 Section 212 Address amp http stars sccoe org default jsp T eacherhome jsp action userho Peri d Google C IMesem oom Student Roster SIS 05 06 Q4 Assessment CST 05 06 di 3 A Class All Class es select
34. where you saved it 1 2 5 Step 3 View reports of student scores and class performance summary When you are ready to view individual student scores click on the reports on the left bar area 3 1 EC FE i m Dashboard Home Query Charts My Settings Reports Welcome Austin Julie T 2005 2006 iv SIS 05 06 Q4 Assessment Year 2005 2006 x If you want the v Assessment CST 05 06 classroom charts back click here My Classroom Reports ar All lv Last Login Aug 23 2007 5 29 23 AM ALG 1 9 S Period 2 Section 212 v Subject ELA Test Results _ When you click on a GC report here the dard Report report appears here Objective Analysis RT CST 05 06 Answer Frequency Student Response Search for a Student My Custom Reports Algebra EOC CST 05 06 Math and ELA More Ph gt Name dad Socioeconomic PET eem Raw Scale Perf Ethnicity Disadvantage oe Proficiency Absent 80 Score Score Level ABNAV NO ABNAV English Only English Only I FEP English Only Kevin Filipino White not of Hispanic origin Filipino White not of Hispanic origin African American or Black English Only White not of Hispanic origin English Only African American or Black EL Daniel Matthew Ahmet Kasandra Elbert Pre Defined Reports CST Alg EOC Compariso CST 04 05 and 05 06 Mat CST 05 06 Math and ELA CST ELA and Math 03 04
35. 5 2 Setting your Default Assessment eeeeeeeeeeeeeeeese 39 3 5 3 Benefits of the Option to Select SIS and Assessment 40 3 5 4 Understanding Grade vs Level Tested 41 3 6 Understanding the Methods of Navigation Drill Down 42 3 6 1 Direct Navigation vs Progressive Navigation 42 4 Viewing Data Summaries oec eoe e er eee a D E Ua so rese Kappa e CEPS 45 4 1 Examples of Criterion Reference Test Data Summary 46 4 2 Examples of Norm Reference Test Data Summaries 47 4 3 Example of Local Assessment Data Summary 48 4 4 Example of a Criterion Reference Summary for a Teacher 48 5 Viewing Detailed Dala 42 ooi tee rerit etae onu e o rasa cora e aenea ren 49 5 1 Accessing Detailed Glasses eet Rete n e n Euh eet metuo eu ertt etu gece 49 5 2 Viewing Demographic Data on the Profile Table 50 5 2 1 Adding Data on District Local Programs 51 5 2 2 Manually Showing Hiding Demographic Data 52 5 2 3 Automatic Hiding of Demographic Data 52 5 3 Viewing Performance Data on the Achievement Table 52 9 9 1 Understanding Achievement Data
36. Alaska Native KR Asian Indian CERES Chinese E EE Filipino BE UN Hispanic or Latino o Japanese Korean Vietnamese White not of pem origin amp e o v o o o o AMNEM Note the Selected Parameters Frame that shows that only ESL students are included in this chart The data table tells us that of the 62 of the ESL students are Hispanic It gives us the number of students who scored in each of the performance categories In the chart we see that 1596 of the 62 scored at Far Below Basic 32 at Below Basic and 48 at basic SChool Plan powered by SchoolCity Inc Page 116 of 8 Version 5 0 DMM User Manual From the table we know that 2 students scored at proficient and 1 at Advanced The percents of students who are proficient and advanced are so small that the bars do not appear Charts with such small numbers of students should be used with caution Note We see that four ethnicities African American American Indian Alaskan Japanese and Korean have a space on the chart but no results When we refer to the data table we see that there are no students in those groups at Kansas Middle School 10 2 Printing Charts e o printa chart simply click on the Printer icon on the top left corner of the chart window This prints the chart as well as the data table e Print in landscape format e f you have a black and white printer choose texture as your option in the Chart Parameters Colors box Th
37. Central Offices Sub Districts TM ete e All Regions SIS MapleValley 03 04 CST MapleValley 03 04 Students Proficient Hist Soc Report Name ELA Mathematics Science Science CQ sccoe Show Student File and Assessment List Hide Reporting Parameters CETO Select None Apply Programs Gender Special Ed Limited English LEP M Title 1 EsL Female Econ Disadvantaged Migrant Gifted Talented Bilingual r Ethnicity Asian India i i i i i l Chinese Filipino r Home Language Language Fluency English Korean Mandarin French English Only EL C Spanish 1 Filipino E Japanese 1 FEP R FEP Parent Guardian Education Primary Disability Graduate School PG Training HS graduate visual Impairment VI Emotional Disturb ED Autism AUT l College graduate IT Declined to State Unknown r Title 1 Schoolwide Targeted 6 Note that Title is part of the Program group and it is also a group by itself If you wish to filter for all Title students irrespective of whether they are part of a Targeted or Schoolwide Title program check Title in the Program group If you wish to filter for any one type of Title I then only check that option under the Title group 7 After you have made your selection click on Apply 8 The system immediately filters through all the data and refreshes the scre
38. District Sub District School and Grade levels Charts Try each of these tabs and the Classical Academy School options under In some cases each tab you may even AYP API CS CAHS f _ find a third set of COE P i options Overview Time Series Ethnic Subgroups Time Series Other Subgroups Otherview Ethnic Subgroups Overview Other Subgroups Overview Ethnic Subgrou Click here to ne save your chart to a PDF Classical Academy School Comparisons A Save as pdf ercent Proficient Annual Measurable Objectives AMOs 2006 English Language Arts Percent Proficient and Above Af Amer Amer Ind Asian Filipino Hispanic 2006 AYP Percent Proficient Target 24 Page 2 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts How to access SchoolCharts from SChoolPlan DMM Teacher Dashboard FE A f uli i A b Dashboard Home Query Charts My Settings Reports Scoring Logout Help student Response Here s How Your Class is doing for CST 05 06 ELA Search for a Student Your Class 30 of Students are Proficient and Above My Custom Reports School wide 42 of Students are Proficient and Above Algebra EOC District wide 50 of Students are Proficient and Above CST 05 06 Math and ELA More 10096 Pre Defined Reports 9096 CST Alg EOC Compariso 8096 CST 04 05 and 05 06 Mat E a a CST 05 06 Math and ELA
39. Individual Determination AVID is a program designed to help underachieving middle and high school students prepare for and succeed in colleges and universities Students in the program commit themselves to improvement and preparation for college AVID offers a rigorous program of instruction in academic survival skills and college level entry skills http www avidonline org EETC Enhancing Education Through Technology Funding for school technology from the No Child Left Behind Act of 2001 used in classrooms to improve student academic achievement http www cde ca gov Is et ft eett asp Santa Clara County Office of Education Page 14 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 1 9 1 Step 1 Roster Upload As a first step in the data upload process an extract from the district s student information system is uploaded into the system This extract must be based on a template provided by SchoolCity The data that the template captures is generic it is compatible with any SIS that the district uses It captures basic student teacher and course information SIS integration with assessment data recreates the same roster structure from SIS within DMM This ensures that when teachers and administrators login to access data in DMM they see classes and students consistent with the SIS roster It also provides a means for creating data views and generating reports at various levels in the system including district school
40. KX KK X ba ba 3 Proficiency Levels On the NRT an x indicates the 1 and 2 Quartiles a V indicates the 3 Quartile and a indicates 4 Quartile 4 Legend for proficiency levels A description of the proficiency levels seen on the table header Since the 1 and 2 Quartiles are considered a no pass they are referred to as Did Not Meet Standards The 3 Quartile met standards and the 4 Quartile Exceeded Standards 5 Subject header This is also a clickable hyperlink Click on it one time to sort scores in ascending order for that subject Click on it again to sort in descending order SChool Plan powered by SchoolCity Inc Page 81 of 4 Version 5 0 DMM User Manual 9 Customized Reports DMM provides two means by which to create custom reports Both modules allow for creation of reports that display assessment data from multiple assessments over multiple years The essential difference between the reports is that the Reports Module is student centered and the Assessment Grid Module is assessment centered Reports from the Reports Module always show names of students and some demographic information and can show as many as 18 different student characteristics Custom report templates can be created by all users The data is not summarized Assessment Grid reports only include student performance data and may include student names The data is summarized and can also be displayed by teacher course grad
41. Learner and special Education are criteria monitored as AYP subgroups However SED status of a student must be preserved and cannot be displayed Page 15 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 5 Absent n Attendance can be displayed if this information is extracted from your Student Information System on a specific request from your school district 6 Raw Score This is the total number of items answered correctly on the test 7 Scale Score This is the scale score The scale score is a mathematically converted raw score A scale score of 350 or more highlighted green is considered proficient on the state CST test A local assessment typically does not have a scale score 8 Perf Level This is the same as the Proficiency Level The color coding on this column can be customized by your system administrator for this program Click on the column header on the arrows to sort in ascending or descending order The Class Summary gives you the number of students who performed at each proficiency level and the average raw and scale scores When you click on the chart icon on the top right corner of the report classroom summary data is presented as a chart Selected Parameters Student Roster SIS 05 06 Q4 Assessment CST 05 06 Class ALG 1 9 5 Period 2 Section Subject ELA 212 Grade 09 11 This chart represents CST 05 06 Proficiency Summary the number of Students in your class who performed at eac
42. Query Charts Admin My Settings cT n5 Assessment CS Qo2 O03 Oos ZED Qe Student File SIS 06 0 Set General Report Parameters Region All Campus oregon EN Class Grade On Ooo P Hide Reporting Parameters Set Demographic Parameters Select All Select None Gender C Female Male Ethnicity Cl Blank CI Cambodian Cl African American or Black CI Chinese Cl American Indian or Alaskan Native _ Declined to state Japanese Asian Indian Filipino Cl Korean ul AE Charts Admin My Settings Assessment CS Student Oo Oo Oo4a Oos LI Guamanian Cl Laotian Hispanic or Latino Native Hawaiian Cl Other Asian ASAM Enrolled lt 90 Days Prior to Test Cl Blank LlyYes Class Size Reduction Program L1 Blank L No lyes Query Home Student File SIS 06 07 Q1 Set General Report Parameters Region All Campus oregon Class Grade all Ooo Ooi Show Reporting Parameters Hide Subject Parameters Select All Select None O all J Other Pacific Islander m Tm Reports Scanning Logout Sub District Teacher Ooo O10 O11 O12 gt Reports Scanning _ Logout CI Samoan Cl Vietnamese C white not of Hispanic origin CAPA Level Ll Blang Or Ov ifi At Charts Admin My Settings Assessment CST 05 06 District iv Course Student Oo O03 Oo Oos QOCos Oo Oos v ELA C Ma
43. Scoring allows teachers and users with campus level access to enter scores for performance based assessments directly into the system The results are immediately available for reporting L To enter scores online using A scoring you have to be logged in with a gt teacher level or campus level account Before you can begin the DMM Administrator has to setup the assessment for score entry e Bainbridge Skinner c Show Student File and Assessment List Show Reporting Parameters 12 1 Entering Scores on Rubric based Assessments 1 To start entering scores on rubric based assessments click on the A icon on the Main Menu 2 On the next screen select the assessment for which you wish to enter scores DMM User Manual e Ww 3 lf you teach more than one class you will be presented with a list of your classes 4 Click on the name of the class for which you wish to start entering scores 5 For each student assign a score from the rubric presented To assign a score click on the corresponding radio button If a student has not tested on that assessment and has no score click none 6 Click Submit after completing score entry A e n Home Query Charts Class Score Entry District Maple Valley School District School Kansas Middle School Teacher Name Bainbridge Skinner c Class ALGEBRA BASIC Period 4 Section M1500BX 041 Test Name Reading Q2 05 06 Grade 08 Subject Read
44. This does not mean that they do not have access to that level Direct access to all classes or all students is restricted to optimize on server resources Those levels can still be accessed by drilling down using the Progressive Navigation described later in this chapter The first method Direct Navigation uses the Level buttons to drill down to different levels in the system The second method Progressive Navigation does not use the Level buttons Please see section Navigation and Drill down later in this chapter for details on how these two methods are different 3 4 4 Trail Bar The Trail Bar can be found just below the Level Buttons to the left As you navigate to different levels in the system you can refer to the Trail Bar to check what level you are at at any point in time The Trail Bar captures the trail of navigation levels you have traversed as you move through the screens When you first login the trail bar indicates the level at which you have access to the system For example a DMM administrator s Trail Bar displays All Regions A school principal s Trail Bar displays All Schools as the starting point and a teachers Trail Bar displays All Teachers as the first level A e Li p Home Query Charts Admin Central Offices Students Tested 47 The Trail Bar here indicates that the user is viewing data for Illinois Middle School Q MATH 6 01 Period 1 Section 106 teacher Lawlor Martina
45. and a Total Raw Score in each Subject If an assessment has multiple subjects you can still enter raw scores for each subject using A scoring Each subject can in turn have multiple skills or standards The system computes the total raw score for the subject and the overall raw score for the test 12 6 Types of Assessments and Score Entry Choices Each district may have different local assessments that can use the A Scoring module for direct data entry by teachers or one person at the school level Some may require the multiple subject input others the multiple skills but one subject input Please discuss your assessments with your DMM support person for suggestions on which of the score input methods is best suited to your needs SCCOE Page 128 of 134 Chapter 12 Entering Scores Appendix A Handling Pop up Blockers When you install toolbars like the Google Toolbar or the Yahoo toolbar on your browsers there may be different types of pop blockers installed along with them These pop up blockers are designed to prevent pop up windows from unsolicited content like advertisements etc from being displayed and interrupting your work But they also block legitimate pop up windows in applications like DMM You will therefore need to turn off pop blockers in order for DMM to function efficiently Here are examples of pop up blockers in Internet Explorer Yahoo and Google and instructions on how to disable them Allowing pop ups in Intern
46. and would stress the system technically However they can still view class summaries using the Progressive Navigation method described later in this chapter Student button provides access to the individual student level This button is also not available to the central office user as displaying all students in the district would place a huge strain on the system However a central office user can still navigate to the student level using Progressive Navigation 3 4 3 Methods of Navigation When you login you will find one of these buttons highlighted with a yellow label This indicates the highest level at which you have access to data in the system For example if you are a principal you will find the Schools button highlighted in yellow when you login This indicates that you have access to your school s data and can view data for all the grades and students in the school but cannot access data for other schools or the district i e you can click on the Level buttons to the right of the Schools button but will not be able to click on the Level button to the left of the School button The general rule is that a user has access to all levels to the right of the level where he she starts upon login However sometimes you may find that some level buttons to the right are disabled For example a district administrator might SCCOE Page 31 of 130 Chapter 3 Getting Started DMM User Manual find the class and student button disabled
47. by that percentage of the class B The percentage of the class that responded B as the correct response C The percentage of the class that responded C as the correct response D The percentage of the class that responded D as the correct response No Response The percentage of the class that did not respond to the item Multiple Responses The percentage of the class that provided multiple responses You can use the sort option on the column header to learn interesting facts on this report For example if you sort on the column No Response you can quickly see what were the items most of your class did not answer at all and can then teach or revisit that item 1 2 10 Student Response Report What is the purpose of this report His report is also like the Answer Frequency Report in that it provides item level analysis where available on local assessments It quickly provides an analysis of who answered each item correctly in your class and who did not The class summary at the bottom of the report summarizes that data into how many students and what percentage of your class answered each item correctly thereby making it easy to identify the items that need revision What data does this report contain Student ID Last Name Click on this to go to the Student History Report First Name Click on this to go to the Student History Report Page 21 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Item Number E
48. change remove the form Student box and type it in the Teacher box to denote all teachers fulfilling the rest of the parameters c Run the query SCCOE Page 122 of 134 Chapter 11 Querying for Data Sets DMM User Manual Back To Query Home Selected Parameters Assessment CST 05 06 Ethnicity l Hispanic or Latino The summary table is showing 0 because it is setup to display proficient students in our example we set a filter for students who are not proficient who have students who F Studenti are not proficient in their classes Ampie Alison Anderson Brandy E Anderson Paula E Antongiovanni Karen O Austin Julie T pad Click on this to Balentinewarren Kimberly access the Expanded Barbara Janet E Report option Barragan Mercedes Bartz Angela Bass Arcelia S Baum Michael Beach Elsa r d The query results page displays a list of teachers The summary score is 096 for percentage of students proficient since this query filters for those students that are NOT proficient e To generate lists of students that fit the parameters defined in the rest of the query for each teacher click on the and then click Expanded Report f Repeat this for each teacher to get student lists by teacher g Those lists can be exported to Excel or saved as a PDF report SCCOE Page 123 of 134 Chapter 11 Querying for Data Sets 12 Entering Scores Online Using A Scoring A
49. color coded reports with no more than one click A little like dashboards on cars easy access to information like speed and gas level The Teacher to what gauges are to 2 Does that mean cannot use SChoolPlan DMM as used it prior to Version 6 0 You can continue to use all the features of SChoolPlan DMM from previous versions 3 Can I still customize my own reports if wanted to Yes you can still use the Reports module to create your own custom reports if you like In fact you will see a direct link to any custom reports you create on the Dashboard You can then click on the link to run the report directly from the Dashboard 4 Is the Dashboard accessible to all users The Dashboard is only accessible to all teachers in version 6 0 Future versions will include Dashboards for other user types 5 Does my username and password change Page 1 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard No Your username and password remain the same 6 Sounds interesting how do I get to the Dashboard When you login to SChoolPlan DMM you will automatically be directed to the Dashboard Read on for more information Page 2 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 1 How to Access the Dashboard 1 Do you have the URL to access SChoolPlan DMM If not ask your SChoolPlan DMM support person 2 Enter the URL in your web browser You see the login screen Your screen is c
50. contact the otandards and Assessment Department at the Santa Clara County Office of Education at 408 453 6527 1 8 Types of Data Supported DMM acts as a repository of student assessment and related demographic data Assessment data could include test data from state tests other standardized tests and district benchmarks local assessments The system provides a simple method for analysis based on certain state mandated demographic data elements like gender ethnicity home language program participation In addition it also allows districts to disaggregate data by programs or demographics that may be specifically in use in a school district 9 MJ Atthe time of providing data for upload in DMM each district is ncouraged to discuss any local programs for example after school i tutorial AVID EETT that they may wish to bring into DMM so that data upload templates and processes may be adjusted accordingly 1 9 Overview of Data Upload Process The most important step in the implementation of DMM is data upload Integrity of data and its timely availability is core to the success of the effort schoolCity includes data uploads as part of the service offered during implementation A district which has technically qualified personnel may choose to upload their own data In this case considerable training is required and can be provided by SchoolCity Data upload in DMM is a two step process AVID Advancement Via
51. exported to Excel optional and then combined reformatted sorted or rearranged as required Any user who wishes to use this feature must ensure that Excel is installed on their computer DMM REQUII MISCELLANEOUS D Popup Blocker 0 Proxy and Firewall Settings 1 11 Monitor Display Resolution SCCOE User Manual Turn off popup blockers Popup blockers that are part of applications like the Google Toolbar or Yahoo Toolbar are designed to prevent annoying advertisement popup windows However they also block legitimate popup windows in other web applications like DMM and must be turned off to allow proper functioning of the application For more information see Appendix A If a firewall is in place ensure that it allows access to DMM This is something your school district network administrator can check for you This is applicable only if you are working within a networked environment like a school district or school not to your home computer set your monitor s resolution to 1024 x 768 DMM is designed to work best at a resolution of 1024 x 768 At smaller resolutions DMM screens will be larger than what your monitor can accommodate and will require that you scroll sideways To avoid this change the resolution of your monitor using directions provided by the manufacturer of your computer Page 23 of 130 Chapter 2 Setting Up DMM 3 Getting Started Using the checklist in Chapter 2 Se
52. facts on this report For example if you sort on the column No Response you can quickly see what were the items most of your class did not answer at all and can then teach or revisit that item 7 1 3 Standard Report This report shows the performance of your students on the standards and strands sub standards that were tested on the assessment you selected This report is not available on the state CST test because that test only reports scores at the content cluster level You see those scores on the Objective Analysis Report SCCOE Page 72 of 134 Chapter 7 Generating Classroom Reports DMM User Manual Here is a description of the standard The description is also repeted at the end Reporting Parameters None Selected These are the of the report in the key I standards o A oe of Total Standard aligned to the Description id o jon OSAlgebra I 1 0 items in thiS and use the arithmetic properties of subsets of integers and Zs assessment and real numbers including closure properties for the four 6 jperations where applicable 11Algebra I 1 0 Students identify and use the arithmetic properties of subsets of integers and rational irrational and real numbers including closure properties forj bessi basic arithmetic operatio H b f 11Algebra I 13 0 Students add subtract ere is the number o i functions Students solve items on the test that problems by using these arg aligned to this 09Algebra I 13 0 Stud
53. for Criterion Reference Tests 53 5 3 2 Understanding Achievement Data for Norm Reference Tests 54 5 4 Setting Visual Alerts on the Achievement Data DO 5 4 1 Comparing Detailed Data eisiston 56 95 ODORE kaeran E riredumscairedum ca Ded ssua mix da oou UE 56 6 Accessing Data for Subgroups ecce eere ee 58 6 1 Seting up a SubdLOlpD ssi iste ribs dnb P nine deni qam deni qai deminecideri dendi 59 6 1 1 Modules Affected by Subgroup Filter 61 6 2 Gancelinga SUbgroup FIll elc odio oo eb REPE EE MO er 62 6 3 Note on Numerically Significant Subgroups esses 62 64 WIGWING CAPA SCOl CS sme iacet Em mcm UM ELTE ERI mU DEC 62 7 Classroom Reports Item Analysis and Standards Detail Reports 65 7 1 Accessing Classroom Re POrts cccsscccsseccseeeceseeceeeeseeeeceueeseneessaees 66 45154 Objective Analysis ODOM seiseec ictu oe EO eeu Poco eU ce UP e coUe ida 68 7 1 2 Answer Frequency Reporlt cccccccscccssecceeecseecseeseeeeeseeseeeseeeens 71 Aks otahdald PebOlLauiu eiii rio Pu EDU P DUE MEME up dtt 72 7 1 4 Student Response Report ccccseccsseecceeecceeeecseeeeeeeeseeeenseeenees 74 7 1 5 Printing Saving and Exporting Classroom Reports 75 7 1 6 Switching Data Views on Classroom Reports 76 8
54. from earlier versions of DMM The Reports module provides an efficient way of creating and managing reports and includes 1 My Custom Reports Create reports containing demographic and assessment data 2 Predefined Reports Student reports that are created by your DMM Administrator If you are not a DMM Administrator you can run these reports but not edit or delete them 3 Student History Report A predefined customizable comprehensive individual student assessment report 4 CAHSEE Report California High School Exit Exam report for high schools only SCCOE Page 98 of 134 Chapter 9 Customizing Reports DMM User Manual A e ul x at Home Query Charts Admin My Settings 0 _ The Reports module A with various report tabs SIS 06 07 Q1 fi z My Custom V Pre defined Student History Custom Cluster This tab allows Reports Reports Report Report every user to setup their own My Cy om Reports Created 37 f report D gj 7 templates Jj caffiamn csrma mamzvr admin run reports j frompre cuxcs k T ezev created cor Lonatuanaiosostoozoa in ow f B o eS amen duse ans c _ o 03 04 complete e crost so biotic winina B Performance District Writin report for a single student graduationand O 0 e 94 retetrepots WES qq wm 9 2 1 My Custom Reports Users have long requested a way in which they can create their own cust
55. i 0 Assessmen T 05 Last Login Aug 23 2007 Student Roster SIS 05 06 Q4 v t CST 05 06 3 18 09 AM Enrollment Year 2005 2006 v Assessment Year 2005 2006 iv Class ALG 19 S Period 2 Section 212 v Subject ELA My Classroom Reports All g o v To print Test Results B charts first Objective Analysis click here and You are currently viewing results for CST 05 06 make a PDF Standard Report Use the options above to select a different test class Messe To view detailed reports on your students performance click on the reports on the left bar a Answer Frequency Student Response Here s How Your Class is doing for CST 05 06 ELA Search for a Student Your Class 30 of Students are Proficient and Above My Custom Reports School wide 42 of Students are Proficient and Above District wide 50 of Students are Proficient and Above Pre Defined Reports CST 04 05 05 06 Mat CST 05 06 Math and ELA CST ELA and Math 03 04 amp SchoolCity inc STARS Microsoft Internet Explorer m agg a File Edit el Q O ig 6 Pst Yorn 60 3 s LJer amp i Address https stars schoolcity com sccoe fisp Teacherhome jsp action userhomehtm https stars schoolcity com sccoe jsp ChartToPdf jsp jsp TeacherDashboardPDF jsp EJES Go Links i y Google G wolo an 008 p Rl saeacoy 35 a d 6 T gt seen i CORI 3 amp 85 C Settings
56. is presented 7 Parent Guardian Education this is the education level of either of the student s parents If information is available on both parents the parent with the higher education level is taken into consideration 8 Language Fluency Percentages of students who are EL English Learners English Only l FEP Initially Fluent English Proficient R FEP Redesignated Fluent English Proficient 9 Socioeconomically Disadvantaged These are students whose parents both have not received a high school diploma or students who participate in the free or reduced price lunch program 10 Migrant These are students whose parents have moved their place of residence for the purpose of employment in agricultural or fishing Under the NCLB not only schools and LEAs as a whole must meet AYP requirements but also numerically significant subgroups within those schools and LEAs Those subgroups include 1 Ethnic racial subgroups 2 Socioeconomically Disadvantaged students 3 English Learners Students who are redesignated fluent English proficient who have not scored proficient or above on the California otandards Test in English language Arts for three years 4 Students with Disabilities Students who receive special education services and have a valid disability code It is therefore important to study the performance of each of these subgroups DMM includes the ability to filter data and view the performance of subgroups
57. l SUD DOMCG ics csvicvenevccvcaueouciseeeuusesenavaresuneresisenesuvencuaversuaeis 14 1 9 Overview of Data Upload Process cccccceceeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeees 14 gS Fey Sep ee 8121 2 8 6 9 21 peer eee ee ee 15 1 9 2 Frequency of Roster Upload cccccceccceccseeeeeeeeeeceeeseeeseeeeeeeaees 15 1 10 Step 2 Upload of Assessment Data seseeeeeseessssse 15 1 10 1 Methods to Upload Assessment Data 16 Tedd Types Ol ASSSSSING DIES snsdtisuRts ctv E EE EEE druide 16 1 11 1 Norm reference Tests NRT7 cccccccssccseeseeeseeeseeeceeseeesaeesaeess 17 1 11 2 Criterion reference Tests CRT eeeeeeeseeeeeeeeeeeeeeee 17 Tek leo PAEA se sole alo odia UB ITF E NI TIM HIN 17 1 11 4 District Benchmark Tests Local Assessments 18 UE 1o 10e operonin dese ce eeesiea de ceislvnds cease EENE EEEE EEEE E 18 1 12 1 Scores in Norm reference TeSts cccccscccseeccseeecseeeceeeeceeeeseaees 18 1 12 1 1 Percentile Rank PR ccceccccccsecceeeceeeceeeeeeseeeseeseeeeeeeas 18 1 12 1 2 Normal Curve Equivalent NCE cccccseeceseeeeseeeeneeeeeees 18 1 12 1 3 Grade Equivalent GE ccccccccccecceeceseeeseeeeeeeeseeeseeeeeeees 18 1 12 2 Scores in Criterion reference TeSts ccccccssecesseseecseseeseeeeeneees 19 ja 2292 RW COOS eae UIDI 19 1 1222 edle DCO
58. no pass status CAHSEE Report The Master CAHSEE Report lists all students who took the CAHSEE based on the roster selected and displays all CAHSEE scores of those students The report highlights CAHSEE data including e The report highlights when a student passed the English or Math portions of the test or both with color coding e No Pass scores e Retest scores e lf a student used modifications To export the report to Excel click on the Export to Excel button on the top right corner of the report The student data can be filtered using the header filters at the top of the report The filter choices include e Students who passed ELA Students who did not pass ELA otudents who passed Mathematics otudents who did not pass Mathematics otudents who passed ELA but did not pass Mathematics otudents who passed Mathematics but did not pass ELA otudents who did not pass both Mathematics and ELA otudents who met CAHSEE requirement otudents who did not meet CAHSEE requirement All Students SCCOE Page 108 of 134 Chapter 9 Customizing Reports User Manual DMM Report Driving Parameters Use level filters to choose Student File SIS 06 07 Q1 students based on District School and Teacher Region SCCOE District All v Sub District All v School All v Grade All v Teacher All v No of Attempts in ELA All Choose test data filters to No of Attempts in Mathematics A
59. on Login SCCOE Page 27 of 130 Chapter 3 Getting Started DMM User Manual Tuesday February 20 2007 ee gt Check this box to change password HZ 1 want to change my password Click Login The system displays a Change Password popup window Enter the password you are currently using in the box for Old Password Enter a new password in New Password box Repeat the new password in Retype New Password box Click on Login This saves your new password and allows access to the system at the same time 9 You can use the new password to login on subsequent use of DMM ee ole Tuesday February 20 2007 B Enter current w password je my password Click Login 2003 All Rights Reserved SCCOE Page 28 of 130 Chapter 3 Getting Started DMM User Manual 3 4 Understanding DMM Terminology DMM opening screen has several components that every user must get familiar with in order to navigate efficiently and view data A 2 ul x Tt E gt cl Home Query Charts Admin My Settings Reports Scanning Logout mey Main Menu eo A Level Buttons on 5 Regions Central Offices Sub Districts Schools Grades Courses Teacher Trail Bar Selected roster SIS 06 07 Q1 CST 05 06 and assessment Students Tested 3240 E show Detail button Students Proficient n n Report Nams Show Detail button ELA Mathematics Science Hist Soc Life Science EXE Science 52 sh v Report
60. program coordinators who require access to data across all grade levels within a campus fall into this category They have access to the data for their campus and can drill down to grades courses classes and individual students 1 6 3 Teacher Users Teacher Users are typically classroom teachers They can access data for their classes and students including prior year students and test data for prior years Teachers can use DMM to generate detailed student reports They can monitor student progress without having to wait for administrators to provide that information reports 1 6 4 System Administrator In addition to these three types of users every district designates one user as a DMM System Administrator The administrator is responsible for managing user accounts and setting up certain report formats and views within DMM DMM oystem Administrators assign a username and password to each user and define the types of user accounts and the user s level of access to data The System Administrator must be familiar with working on the internet and web applications A certain level of familiarity with test scores and demographic and program information is desirable Santa Clara County Office of Education Page 13 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 1 7 Support Services Please contact your local district DMM system administrator or support team for assistance with this application Should they be unavailable
61. s o MATH 6 Q1 Period 2 Section 206 Show Student File and Assessment List Show Reporting Parameters 3 4 5 SIS Student Information System Extract and Assessment Display DMM supports the upload of various state and local assessment data All data submitted by a district is uploaded and available for you to select from The opening screen displays a SIS and assessment when you first login just below the Level Buttons to the right of the screen The system displays data from that assessment with a drill down organized as per the roster SIS SCCOE Page 32 of 130 Chapter 3 Getting Started DMM User Manual Students Tested 47 Function used to change Jus sl roster and assessment mam s a r oO Students Proficient Selected roster from SIS E J studentinformation 100 68 system and selected 95 A assessment Show Student File and Assessment List Show Reporting Parameters The default assessment displayed upon login is the last one that was administered This is based on the test date submitted as part of the assessment data The default SIS is the latest extract from your districts Student Information system This extract reflects class schedules For example SIS 06 07 Q1 is the first quarter schedule for the year 2006 07 In the second quarter a fresh upload from the SIS would become the default SIS on the Opening Screen and will
62. snapshots of the SIS Student file and allowing a cross comparison of SIS and Assessment DMM provides unique benefits 1 SCCOE The first and obvious benefit is that you have the ability to view data on any assessment for student groups selected by you DMM helps in rerostering students The system does not overwrite SIS upload to retain only the latest rosters It keeps snap shots of each SIS uploaded This provides a powerful way of cross comparison For example let us consider that you are a teacher returning to school in the Fall of 05 06 You can select SIS of 04 05 and CST Assessment of 04 05 to analyze the performance of the students you taught last year You can change the SIS to 05 06 but retain the assessment selection and view the scores of the students you have in your class at the beginning of this school year The system helps you to compare performance across different assessments Let us take the scenario where you as a teacher are viewing the performance of your current class on English Language Arts standard or strand 3 on the state test At this point you can retain the same SIS but change the assessment to a district writing assessment Assuming the benchmark tested that same standard you can quickly assess how the class has performed on the same standard on the local assessment It supports dynamic longitudinal views of data If you were a principal looking at a longitudinal report for 3 yrs pe
63. the template This template will now be displayed on the Assessment Grid List screen for all users SCCOE Page 85 of 134 Chapter 9 Customizing Reports DMM User Manual Types of Assessment Grids Assessment grids can have many different variables depending on what assessments are displayed The following sections out line the rules for each type of assessment CRT Parameters Field The following choices of variables are available on CRTs o Performance Level The performance levels of an assessment are set by the state for state assessments and locally for local assessments For example the CST performance levels are Advanced Proficient Basic Below Basic Far Below Basic o Avg Scale Score An average of the scale scores for the group shown on the assessment grid This option will only appear if scale score data is included in the assessment files Scores are scaled to make it possible to compare tests that are measuring the same standards but ask different question For example CSTs include scale scores o Avg Raw Score An average of the raw scores for the group shown on the assessment grid NPR Threshold NPR Threshold is not applicable on a CRT assessment Aggregate Threshold You may show conditional color formatting or visual alerts based on proficiency levels by typing a number in the Aggregate Threshold box For example if the Aggregate Threshold is set at 350 on scale score then if the
64. users in your district select the SIS you would like to set as your default from the drop down Click Apply The system requests confirmation of selection Click OK The screen refreshes and shows the SIS of your choice in the drop down the drop down will not have a dark blue background The system displays a notification that your selection will take effect when you login to the application the next time pipi SCCOE Page 38 of 130 Chapter 3 Getting Started DMM User Manual 9 f you would like it to become effective right away logout of the application by clicking on Logout on the Navigation Bar and login again 10 Now the SIS you selected will always be your default SIS every time you login to DMM and will not be affected by any future uploads Please note that if you have not set a default SIS you will automatically see the last uploaded SIS as the default when you login If you have set a default SIS please ensure that you check for more recent uploads frequently SchoolCity will refresh your SIS Student sles Roster frequently The frequency may vary from district to district based on the terms of your MOU Contract To check for recent updates and change your default SIS repeat the steps above and select a more recent SIS from the drop down A more recent upload of SIS can be identified by it s name For example SIS 06 07 Q2 SIS for School Year 2006 07 Quarter 2 would be more recent than SIS 05
65. wish to modify and click on the corresponding Edit button 4 Edit the report template using the same directions as you did while creating it Save your changes 5 You will not be able to delete the first assessment on the template 6 Io change the first assessment you may have to delete the template and recreate it 9 2 1 3 Deleting My Custom Reports To delete a report template 1 Click on Reports icon on the Main Menu 2 Click on My Custom Reports tab 3 Locate the template you wish to delete check the box for deletion and then click on the Delete button 9 2 2 Pre defined Reports Pre defined reports are similar to My Custom Reports in the way they are created and run except that these templates are setup by your districts DMM Administrator This is the best way to deliver pre defined reports to teachers saving them considerable amount of time 9 2 2 1 Accessing Pre defined Reports To access pre defined reports 1 Click on Reports icon on the main menu 2 Click on the tab Pre defined Reports 3 he screen displays a set of report templates that have been created by your system administrator SCCOE Page 101 of 134 Chapter 9 Customizing Reports DMM User Manual 4 Click on the name of the template to generate the report 5 You have the same options to save the report as a PDF report or to export the data to Excel as you do in My Custom Reports 9 2 3 Running Reports To generate reports based on custom templates you ha
66. 0 0 0 0 Algebra I 6 0 A 096 096 50 0 0 Algebra 1 14 0 f you saw a number 096 096 096 50 0 0 Algebra 2 0 With no color that 0 50 0 50 0 Algebra 11 0 Would an incorrect 0 50 0 0 0 Algebra I 1 0 response provided by pam 0 0 0 Algebra 1 0 that of the class 0 f 0 Algebra I 1 0 0 0 0 Algebra 15 0 _ The pale green 0 50 0 Algebra I 5 0 indicates a correct 0 0 50 0 Algebra 1 5 0 eSponse by less than T 5096 Algebra I 9 0 60 of the class 0 0 0 Algebra I 9 0 0 50 0 Algebra I 6 0 50 0 0 Algebra I 9 0 ce response by more Algebra I 20 0 gt 0 0 095 gem than 60 of the class Algebra 17 0 unite ed 0 50 0 Algebra I 20 0 50 Algebra I 7 0 0 0 gt The bright green indicates a correct Item Number The number f the item on the test Page 20 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Standards Aligned The standard or strand to which the item is aligned Correct Response The correct response to the item A The percentage of the class that responded A as the correct response If this percentage is highlighted in a bright green color then it is the correct response and more than 60 of the class got it correct If the item is highlighted in a pale green color then it is still the correct response but only less than 60 of the class got it correct If the percentage has no colored background it is the incorrect response provided
67. 06 Q3 a 3 5 2 Setting your Default Assessment To select an assessment and set it as the default 1 Click on My Settings on the Navigation Bar 2 To select an assessment click on the radio button for Set Default Assessment 3 On the next screen select the assessment you would like to set as your default from the drop down 4 Click Apply 5 The screen refreshes and shows the assessment of your choice in the drop down the drop down will not have a dark blue background 6 Your selection will take effect when you login to the application the next time 7 f you would like it to become effective right away logout of the application by clicking on Logout on the Navigation Bar and login again 8 Now the assessment you selected will always be your default every time you login to DMM and will not be affected by any future uploads sie Please note that if you have not set a default assessment you will W automatically see the last uploaded test as the default when you login f you have set a default assessment please ensure that you check for oe more recent assessment uploads frequently Note that even if you have set a default SIS and Assessment you can change them as you view data by using the Show Student File and Assessment option at the bottom of your screen SCCOE Page 39 of 130 Chapter 3 Getting Started DMM 3 5 3 User Manual Benefits of the Option to Select SIS and Assessment By maintaining
68. 330 29 308 29 321 level has no option to Export to PRM or link to SchoolCharts Life Science Des Urdu Hispanic or Latino 23 Vietnamese Japanese 25 School Mobility Vietnamese 11 Grade 10 White not of 472 Grade 6 Hispanic origin Grade 8 SCCOE 52 Student Profile Student Achievement i Students 3 240 Primary Language Students Proficient Avg Scale Score Generate Tested j Blank Hist Report Gender Albanian Bist x ELA Mathematics Science Soc Mosa E Female 49 Arabic Science 2 66 387 77 431 ned Report panel at grade school and district levels has additional options icar eee English aia Farsi Persian II Alaskan Native Filipino Pilipino or Tagalog Asian Indian French Cambodian German Chinese Greek d Declined to Gujarati state Hindi SchoolCharts Filipino Hi maari Export To SChoolPlan 1 Generate Report this function helps to generate an Adobe Acrobat PDF Portable Document Format report of the data you are currently viewing Reports in PDF format are better formatted for printing than if you were to use your browsers print feature to print a data view They can also be saved to your computer for later use To use this feature you must have Adobe Acrobat Reader installed on your computer See Chapter 2 Setting Up DMM 2 Assessment Grid provides access to district defined report templates This is discussed in detail in Chapter 9 Custom Reports 3 Export to Excel click on this
69. 5 06 ELA Your Class 30 of Students are Proficient and Above Search for a Student My Custom Reports School wide 42 of Students are Proficient and Above Algebra EOC CST 05 06 Math and ELA District wide 50 of Students are Proficient and Above More Pre Defined Reports CST Alg EOC Compariso CST 04 05 and 05 06 Mat CST 05 06 Math and ELA E Your Class F School wide i District wide CST ELA and Math 03 04 CST CAHSEE of Students My Report More Other Reports Charts SChoolCharts Resources 6 Another way to save the chart is to select Save Picture As on the chart right menu and save the chart to your computer Page 10 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard n A v T am Em 6 Once you have it saved to your computer you can insert it into you document or slide 7 To do that start Word or PowerPoint 8 Select the menu Insert Picture From File ae Apply slide layout EL EIE B Slides from Files Slides from Outline 4 AutoShapes WordArt 5 3 Organization Chart Slide 1 of 1 Default Design English U S by 9 Select the file you have saved onto your computer and click Insert Page 11 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard jB My Pictures dmm mE dedita Select the chart from
70. 9 4 Differences between Reports in Assessment Grid and Report Modules Assessment Grid Reports Templates can only be created by system administrator Report Module Reports All users can create my Custom Reports templates Student History report and Pre defined report templates can only be created by system administrators Does not include student Includes student demographics SCCOE Page 109 of 134 Chapter 9 Customizing Reports DMM User Manual demographics i Limited to 6 scores on one report AA e A d ser limit on the number of scores in each report Can be summarized rolled up by Always displays individual class teacher a school and student scores only For district For example current Grade 5 example all current grade 5 average scale score in CST ELA over students and their individual the last three years scale score over last three ears CST ELA 5 To apply subgroup filters a user must A user can run the report and first setup the subgroup and then run then apply reporting parameters an Assessment Grid report to filter data for subgroups SCCOE Page 110 of 134 Chapter 9 Customizing Reports DMM User Manual 10 Charts The Charts module helps users to generate custom data views in a graphical format The user can choose between bar stacked bar and pie charts Every user s access to data in this module is bound by the same rules that apply to their access to data on the main screen A di
71. All Regions SIS MapleValley 03 04 CST MapleValley 03 04 Students Proficient Report Name ELA Mathematics Science sccoe 57 5799 50 Show Student File and Assessment List Show Reporting Parameters 8 x Home Query Charts Admin My Settings Logout Help Version 4 1 Regions _ Central Offices Sub Districts e Student All Regions SIS MapleValley 03 04 CST MapleValley 03 04 Students Proficient Report Name ELA Mathematics Science Q sccoe 57 57 50 Show Student File and Assessment List Hide Reporting Parameters Select All Select None Apply Programs I Special Ed I Limited English LEP M Title 1 ESL Econ Disadvantaged Migrant I Gifted Talented I Bilingual Ethnicity Asian Indian African American M Hispanic or Latino Chinese Filipino American Indian Alaska Nati e White not of Hispanic origin SSS Home Language Language Fluency English Korean Mandarin French English Only T EL Spanish Filipino T Japanese 1 FEP R FEP Parent Guardian Education Primary Disability Graduate School PG Training HS graduate visual Impairment VI Emotional Disturb ED l Autism AUT I College graduate Il Declined to State Unknown Title 1 Schoolwide Targeted To setup a subgroup and filter the data for that group 1 Scroll down to the bottom of your screen and click on Show Reporting Parameters 2 This
72. C 7N mE p American Indian Alaska i a Asian Asian Indian Lese ss L8 Filipino amp 48 78 a j 7 mM E MEI Vietnamese 140 216 mae 216 O weeCrewemr Cum am a am origin NMC Number Meeting Criteria TN Total Number SChool Plan powered by SchoolCity Inc Page 114 of 8 Version 5 0 DMM User Manual Interpretation of this Chart This chart shows what percentage of each ethnic group is proficient in ELA and in mathematics This is a good chart to track AYP proficiency percentages of ethnic subgroups In this example 3796 of Hispanic Students represented as brown in the district are proficient in ELA From the data table we can tell that the number of students in this subgroup is 278 TN Total Number for ELA and of these 105 are proficient NMC number meeting criteria In this case criterion is proficiency Example 2 Generate a bar chart showing proficiency bands of ESL students in ELA by ethnic groups In Charting Parameters choose the stacked bar chart when you want to show all performance categories and Ethnicity in Grouped By to present the data by ethnicity Use the Reporting Parameters section to choose the ESL subgroup Screen where chart is defined i rili At d E Home Query Charts My Settings Logout Help Version 4 1 Chart Student File SIS MapleValley 03 04 Assessment CST MapleValley 03 04 Title
73. ELA CST ELA and Math 03 04 CST CAHSEE My Report More Other Reports Charts ark hoo Li arts Resources Manual Each report has Report key Oe oet Teacher Dashboard Reports listed here are related to the test you selected in the header area area 1 You may not see any reports here if you have not created any custom reports using the Reports module J Your school district created these reports They could be a longitudinal comparatives or reports across multiple test types They may NOT only be related to the test you selected in the header area 1 Here you will find over 200 charts on API AYP and state tests like STAR test CELDT CAHSEE and Physical Fitness Heport Name top left corner Chart Export to Excel and Convert to PDF icons top right corner otudent names and scores A summary of that data class average Show Reporting Parameters to filter report for subgroups Page 14 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 6 Test Results Report What is the purpose of this report This report gives you quick access to all the scores on a test for your class It also gives you a summary of class performance It does NOT present the scores on standards content clusters TEST RESULTS REPORT CST 05 06 If you had any subgroups filters those filters would show English Socioeconomic Special English i
74. General Math o 47 23 28 EARTH SCIENCEF 8 o 25 37 37 ENGL 10 F 2 s50 so 0 o jojojo 270 so0 so o o o ENGL9F 5 20 20 20 40 o ojo 31 o eo 20 20 0 ENGLOHF 2 o so so o o fojo 317 o0 so so o o FRENCH 1 F 1 0 10 0 O oloa 289 o 100 o o o GENERALARTF a o 100 o o o fofo 297 o soo o o o fol 263 GERMAN1F 1 o o 100 o o ofo 3a o o o soo o ol 3e 25 0 0 ICP SCIENCE 2 F 0 N Ui This report now presents summaries by grade and also by course In a middle or high school the summary by course is probably more relevant The report shows 1 Grades and Courses 2 n i e the number of students who have remained in the school for three years and have data for all three years It is important that only these students scores be compared for a valid statistical comparison This is called a matched cases report and does not take into account students SCCOE Page 95 of 134 Chapter 9 Customizing Reports DMM User Manual who left the district or new ones who entered the district but do not have data for all three years As long as they were in a school in the district they are included in the cohort In the performance standard columns we see what percentages of students are at level 1 2 3 4 and 5 On this assessment 4 and 5 are considered a pass By adding the two we know the total
75. HR RR AA If you are not using SChool Plan and would like Planning and Reporting PRM a demonstration please contact us at 408 453 ee 6527 or send an email to Peggy Stull Data Management 6 Please note that your login screen may differ from the one seen below Your screen may be customized to reflect the colors and look and feel of your district or county office SCCOE Page 25 of 130 Chapter 3 Getting Started DMM User Manual E SchoolCity STARS Microsoft Internet Explorer File Edit View Favorites Tools Help O O i9 8 Qs dr O BB mL Other a http stars sccoe org training jsp logon jsp Go Links T Norton An login screen A Tuesday February 20 2007 a at Enter your ame 2 password FS ASCH UU Click Login j T C I want to change my password u t T vy Enter your Tuesday February 20 2007 At user name Copyright SchoolCity Inc 2003 All Rights Reserved 7 Enter the username assigned to you in the box Name 8 Enter the password assigned to you in the box Password If you have forgotten your password please contact your system administrator to reset it SCCOE Page 26 of 130 Chapter 3 Getting Started DMM User Manual 9 Click on Login This should take you to DMM Opening Screen 3 2 Troubleshooting Login Issues The most common errors that prevent successful login are 1 Choosing the incorrect SChool Plan module SChool Plan consists of four modules DM
76. Interpreting Student Level Data 78 8 1 Student Level Data on a Criterion Reference Test 78 8 2 Student Level Data on a Norm Reference Test 80 9 Customized REDONNS ocior titu ta tt etat ooo xa coe aao cache eon pa oc ioa ees rendus 82 Oil Assessment Grd esensina Ge boost els bei Seb note BINA D PED v sa febr Orci 82 9 1 1 Tips for Creating Assessment Grid Templates 83 9 1 2 Setting up an Assessment Grid Template 83 9 1 3 Generating Assessment Grid Reports sssssus 88 9 1 4 Filtering Assessment Grids for Subgroups 89 9 1 5 Some Example Assessment Grid Reports 90 9 1 5 1 Example 1 CST Cluster Report in Math 90 9 1 5 2 Example 2 CST Performance Profile in Math 93 9 1 6 Printing Assessment Grid Reports sseeseeeeeeeesesss 98 9 1 7 Copying Data from Assessment Grid Reports to Excel 98 9 2 REPONS Module 5 do eSATA EUMD PA Sd eA OOo 98 9 2 1 My CUSTOM REDOMS nio on iru toic eI Lt ot ect ates erue 99 9 2 1 1 Creating My Custom Reports cccccececseeeseeeeseeeeseeeeseees 99 9 2 1 2 Editing My Custom Templates
77. M PRM SPELL and SChoolCharts Make sure you have chosen the correct module 2 Using the incorrect user name or password If either the user name or password is incorrect the screen displays a message User authentication failed Please try again If this error message appears please check your user name and password and re enter it Note that neither the Username nor Password are NOT case sensitive 3 If you have forgotten either your user name or password please contact your DMM system administrator The system administrator will be able to retrieve your user name but not password he she can however reset your password to the default word password 4 Use the default password upon your next login At that time it would be advisable to use the Change Password option to create a new personalized password See below for details on how to change your password I 1 Reason Users Can t Login Using the wrong password for the wrong module of SChool Plan Asie 3 3 Changing your Password You are assigned a username and default password when you first start using DMM In order to preserve the security of your account it is advisable to change your password from time to time You can change your Password from the Login screen To change your password 1 Enter Username and Password current in Name and Password boxes on your DMM Login screen 2 Locate the checkbox I want to change my password and check it 3 hen click
78. PL Score By Standard SS Science SCCOE gt Maple Valley School District gt Maple Valley School District gt All Schools gt Oregon High School Student File SIS 06 07 Q1 Science Biology CST 05 06 CST 05 06 CST 05 06 D Scio Science 9 o Student Performance Standard me j amp pcom Correct MEO tle Score gt e Grade Course Name Avg Raw Score Avg Scale Score CR 90 o 3 33 22 ot so 66 79 62 61 60 o 37 80 6 10 45 31 7 ol 34 aa s17 s8 35 48 O t 44 a a 40 20 6 0 3 7 w 0 W 9 JJ Ea ourses PAEECON 33 659 0 0 joj z s33 s8e 62 so 1 0 a2 aEINTGSCI2E 3 o a3 es o o jo 3 at a 32 as x 0 30 mers 2 0 50 s o o jo 25 J g dq123 16 53 30 3 0 37 Bu A ee 1 e cm m m ee ALG 2 F o a 6 s j o 40 146 64 49 5 ALG 2H F o xl a o jo 96 ss Doe n o AMERICAN LIT Lii ss 11 at 0 sa 5123 63 41 36 O ae Norm Reference Tests Parameters Field The following choices of variables are available for NRT assessments gt Grade Equivalent Median GE Avg NCE Students with NPR gt x Median NPR National Percentile Rank NPR Threshold You may show conditional color formatting or visual alerts based on NPR rank by typing a number in the NPR SCCOE Page 87 of 134 Chapter 9 Customizing Reports DMM User Manual Thres
79. SCCOE Page 103 of 134 Chapter 9 Customizing Reports DMM User Manual Student Grid Report Back Generate PDF Report Export to Excel Student Grid Selected CELDT CST Comparative Report Report Driving Parameters Student File SIS 06 07 Q1 Assessment File CELDT 05 06 CST 05 06 Region Use these header District All filters to filter by Sub FF levels District School All Course All Grade All v Teacher All Total Records 1 30 of 3352 CELDT 05 06 Overall CST 05 06 Test ELA Student Name Grade Home Language 05 06 05 06 PS PS 10035 Abarca Danielle ri English 20800 Abbod Emely B ri English 37772 Abdoli Rafael 10 English 29311 Abdullahi Cyrra 11 English 33608 Aboudane Natalie 2 Mandarin Putonghua 20978 Abraham Pearson 10 Spanish 26430 Abungan Carlos 5 Hindi 27502 Abungan Jose 11 Hindi Other Non English 2037 Acevedo Daniel 12 Language 28267 Acevedo Jacob 3 Italian 5672 Acevedo Jaylan 11 English Other Non English Language 14429 Acevedo Sergio Vietnamese 20395 Acevedo Ricardo 5 31456 Aceves Gerald Dupree 4316 Aceves Katelynn Spanish Other Non English Language 36226 Ackley Ivan Korean 3703 Acosta Erin English 31725 Acosta Gage English 4844 Acosta Michael English 12896 Acosta Ruben English Filipino Pilipino or Tag 9119 Ackerman Robert K 36956 Acuna Omar Gujarati 2844 Adame Jonathan E
80. SCuooL 273 Data Management Module DMM User Manual Version 6 0 SANTA CLARA COUNTY re OFFICE OF EDUCATION 1290 Ridder Park Drive San Jose CA 95131 SChool Plan powered by SchoolCity Revisions Version Revision Description A5 Chapter 2 Updated Technical Requirements 3 aa login instructions to login aa website Chapter 4 Modified Main Menu description to icons D c 8 include information on CAPA filters Chapter 9 Changed chapter title to Reports BERE UN and included information on new Reports module E EE performance based assessments 2 10102000 45Rev2 O ree Page 46 and Talented from GATES to GATE Page 86 Assessment BENENEEN uH o Page 99 instructions for generating query ae ee Contents Pere eneagoeeme and it S modules OD cl refresh assessments and upload methods for local assessment data LLLI magis dee reflect changes on SCCOE website CT Included session timeout information HL Updated Main Menu descriptions to include new modules TO i Course L T ee bal summary views pj pr Included new feature automatic wn of 0 demographic data Pp LOhapter6 Included information on CAPA filters _ oe LE changes in classroom reports Chapter9 X Changed all examples to recent data _ Eo LL LT Chapter 11 deed examples to include recent data a ae Chapter 12 Expanded A Scoring to include raw score entry and raw scor
81. T at Maple Valley School District SCCOE Page 46 of 129 Chapter 4 Data Summaries DMM User Manual 4 2 Examples of Norm Reference Test Data Summaries Central Offices Sub Districts Example 1 This data summary shows the percentage of students who have an NPR rank equal to or greater than 50 on the California Achievement Test CAT6 Quartiles are defined based on NPH ranks as follows 1 Quartile NPR rank 1 25 2 Quartile NPR rank 26 50 3 Quartile NPR rank 51 75 4 Quartile NPR rank 76 99 The summary view in example 4 includes NPR rank 50 and above up to NPR 99 and must not therefore be interpreted as the third quartile Your district DMM system administrator can change the threshold of the NPR rank so that the summary table can display 96 of students at or above NPR n n being the NPR rank threshold O pitia Show Student File and Assessment List Show Reporting Parameters SCCOE Page 47 of 129 Chapter 4 Data Summaries DMM User Manual 4 3 Example of Local Assessment Data Summary LOG Students Het Standard District chow Student File and Assessment List Show Reporting Parameters Example 1 Here is the summary on a local assessment designed at the district level to test Mathematics skills Notice that the summary table only displays one subject Met Standard in this case is set based on the raw scores number of questions answered correctly by gr
82. ach student s response is listed under each item A green background indicates a correct response a red background indicates an incorrect response Use the sort feature to order all the responses Then quickly identify the incorrect ones by the colored background The Class Summary of the Student Response Report provides for interesting analysis at the item level This is the This is the However 20 of the total number percent who class chose E as the of students in chose D as correct response Perhaps your class M the responen you need to revisit that Class Summary Total Number of Students 35 Correct oe z R oe er regem D 6 96 11 9 96 7 9 0 26 6 3 aa es 17 6 17 9 96 2 6 96 14 96 3 9 cum ibm 1 3 11 96 1 3 3 9 7 20 20 1 3 EESTI ENSE 5 14 96 6 17 96 QUU O0 mo a J fre kere nm o R5 Uu 1 2 11 Search for a Student Do you recall using this feature from the Reports Module on the Main Menu It lets you search for a student by ID or a part of the last name and then generate a Student History Report Student History Report This report is a complete record of test scores for each student Student ID 9 Student Last Name p EE Page 22 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Student Performance Student Last irst r3 to a Student 6533 Alejo effr Hispanic or Latino History Report by 9265 Bautis
83. ade level This information is provided by the school district at the time of providing test scores for upload into the system 4 4 Example of a Criterion Reference Summary for a Teacher si z Central Offices Sub Districts Grades Courses Teacher ETES SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt All Teachers SIS 06 07 Q1 Algebra EOC 06 07 _ Summary of performance of all the students in the teachers classes Report Name Mathematics Austin Julie T 21 Show Student File and Assessment List Show Reporting Parameters Grades Courses CEB ers SIS 06 07 Q1 Algebra EOC 06 07 Students Proficient Report Name P d Mathematics o ALG 1 9 F Period 2 Section 212 nG1i9r Period 4 Section 224 nir Period 3 Section 213 Show Student File and Assessment List Show Reporting Parameters Example 1 When a teacher logs into the system they get a summary of performance of all their classes They can then drill down and view summary of performance of individual classes which is a more informative view for middle and high school teachers SCCOE Page 48 of 129 Chapter 4 Data Summaries DMM User Manual 5 Viewing Detailed Data The Summary Table in DMM displays overall performance data on a selected assessment More detailed data is accessible at all levels in the system from district down to individual student Detailed data views co
84. al oince the Longitudinal Analysis report only presents raw scores the report is limited in its value Comparison of raw scores across time is not a valid statistical method of studying student progress unless the tests are identical 7 1 4 Student Response Report The Student Response Report can be used by teachers and administrators to analyze the patterns of student responses on a given assessment This report is useful in identifying which items students chose instead of the correct item If many students choose the same incorrect item it should be reviewed to determine if the question was written poorly the answer is incorrect or if the subject matter needs to be re taught The Student Response Report is only available on assessments that return item response data If student response data is important to your school or district then be sure to design your local assessments so that this data is included in the output This type of data is not available on the CST in California EE A e Dashboard Home Qu jer ry cher ts My Settings Central Offices Sub Districts Grades Courses Maple Valley School District gt Maple Valley School District gt Oregon High School gt Austin Julie gt All Classes Tested 10 Students Proficient Name Mathematics ALG 1 9 S Period 3 Section 213 Objective Analysis Answer Frequency Standard Report Subject Area Mathematics W Grade Level tested ALL Refresh Legend iil
85. ame year This would not be a valid comparison The Accountability Progress Report APR If you are viewing SchoolCharts for a particular school you can also click on the link Accountability Progress Report on the right top corner of the screen to view a consolidated report of API and AYP scores for that school The 4 page PDF report can then be saved and printed Page 8 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts SChoolChart s Santa Clara High School AYP API CST CAHSEE 4 CAT 6 CELDT PFT Overview Time Series Ethnic Subgroups Time Series Other Subgroups f Otherview Ethnic Subgroups Overview Other Subgroups Click here for the APR Overview Ethnic Subgroups Report Santa Clara High School Comparisons Percent Proficient Annual Measurable Objectives AMOs 2007 English Language Arts Percent Proficient and Above ey 103 1 8 v da E Ase vr report print the APR Click hereto Save a copy of the APR Click here to report 2007 Accountability Progress Report School Name Santa Clara High This is the cover page of the APR report in PDF District Name Santa Clara Unified Produced by SChoolPlan and SchoolCity Inc For more information contact Santa Clara County Office of Education Standards amp Assessment Department 408 453 6527 Page 9 of 9
86. ample you may not see 2007 2008 because your school district might be waiting on schedules to be firmed up before providing a roster upload into SChoolPlan DMM Select Student Roster Within one Enrollment Year your school district refreshes the roster several times to reflect schedule changes and student mobility Select which roster you would like to view select Class Elementary teachers see one homeroom class Secondary teachers have the option to select from their classes or select All to see students in all classes on your report oelect Grade Again elementary teachers do not have to make a selection here Secondary teachers who teach courses where there may be students from different grades can choose All to include all students in the selected class or choose a specific grade to see only students from that grade in the selected class For example to see how the 9 graders in an Algebra class performed a teacher would select grade 9 the teacher can then select 10 grade to compare performance of the two student groups in the same class Then select the Assessment and the Subject Remember to click Go Enrollment Year 2005 2006 x Assessment Year 2005 2006 x 5tudent Roster SIS 05 06 Q4 L Assessment CST 05 06 Class Grade 1 ALG19 S Period 3 Section 213 v Subject ELA pee B 5 Select the subject Select Enrollment Year school year 4 Is th
87. ample students in your class this year or last year e Assessment year for example this year s local reading assessment or last year s local reading assessment Change the Assessment Use the Show Student File and Assessment List option at the bottom of the screen Change assessment in the dropdown menu Change the Subject View how students have done in other subjects by changing the subject area in the top left corner of the display For example the data you see may help you link student performance between Science and Mathematics Ani 3 Answer Frequency Longitudinal Analysis Student Response Subject Area Mathematics Grade Level tested Obje I Choose the Su Test Taken J Bowers Joanna ig J Algebra I Cortez Carolina 11 11 93 6 NA NA 37 AlgebraI bject Area Evans Amber 8 7 39 6 NA NA 30 Algebra I Hernandez Devin 13 7 11 6 NA NA 39 Algebra I Hudec Anthony Luis 12 7 11 8 NA NA 38 Algebra I Linton Joanna 16 6 95 NA NA 36 Algebra I Sarabia Eric 8 7 Algebra I Average 11 7 Change the Assessment name Using the Student File and Assessment List link at the bottom of the screen chose a new assessment from the dropdown menu Hide Student File and Assessment List Student Year 2005 2006 Student File SIS 05 06 Q1 Assessment Algebra EOC Final 05 06 IT Apply Change the Student Roster Year Using the Student File and Assessment List link switch
88. ard content cluster level di The class summary displays the average number of items correct per standard content cluster On the state CST test it also displays the number of students in the class who performed as well as or better than the statewide minimally proficient student and the statewide minimally advanced student The California Department of Education each year publishes statewide average scores of the minimally proficient student student on content clusters The average is derived from taking into consideration all students who scored an overall scale score of exactly 350 and then calculating the average of their scores on each content cluster Similarly an average is calculated from the scores of all students who are exactly advanced scale score of exactly 390 minimally advanced Page 17 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard Use these icons to Click here or on the i First Name to get the convert to chart OBJECTIVE ANALYSIS REPORT CST 05 06 Student History export to Excel and Reporting Parameters None Selected Report print to PDF Scores by Standard Content Cluster BAJTE Last Name first Name 2 0 rendre romprsnension RS 18 Sa Eie tai RS 16 of MPS of MAS 64 NA 13 62 10 78 6 NA 9 E TERA 1 0 Word Analysis and Vocabulary Development Yo
89. arized to study gains over time in the same content area They cannot be used to measure gains across content areas 1 12 2 3 Proficiency Performance Levels PL Proficiency Performance Level is a score that indicates the level of performance based on cut points established on the basis of scale scores They are sometimes described as the desired achievement goal categories For example a scale score of 400 500 may be translated to a PL of 2 Meets standards The federal Elementary and Secondary Education Act ESEA requires that at least three levels of performance be established to assist in determining which students have or have not achieved a satisfactory or proficient level of performance on any assessment oome tests may provide more than three performance levels For example the California Standards Test CST sets forth five proficiency levels as follows 1 Far Below Basic 2 Below Basic Santa Clara County Office of Education Page 19 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 3 Basic 4 Proficient 5 Advanced ocale score cut points may be different for different grade levels 1 12 3 Scores in Local Assessments Most local assessment scores are similar to criterion reference scores Variations specific to a test may occur At the time of data upload your DMM support representative consults with you to determine 1 What scores must be captured from the local assessment 2 What is t
90. assessment 1 Scroll down on your screen until you see the last row Show Student File and Assessment 2 The word Show is a hyperlink You can click on it to activate it Clicking on it again hides the options it opens Click on the word Show 3 Select the student academic year 4 From the drop down for Student File select the SIS roster you wish to work with A student file named SIS 06 07 Q2 is the roster for the second quarter of the year 2006 07 o From the drop down list for assessment select the test for which you wish to view data The name of the assessment also includes the period of administration For example CAHSEE 05 06 May 6 Click Apply 7 Scroll back to the top of the screen and make sure that the SIS and assessment have been refreshed to reflect your choice by checking the display on the top right corner 3 5 1 Setting your Default SIS To select an SIS and set it as the default 1 Click on My Settings on the Navigation Bar 2 o select an SIS click on the radio button for Set Default Student File gt Click here to select 7 your default roster andassessment Click here to select Select a type to proceed assessment Tor Set Default Assessment EK Hore to soloct lo Set Default Student File 3 On the next screen if this is the first time you are using this option the default SIS will be none unless your DMM System Administrator has set a default for all
91. ate curriculum standards are administered each year to specific grades or grade spans Test results are used for student and school accountability purposes Standardized tests are tests that are given and scored in the same way under carefully controlled and secured conditions They provide reliable data on student knowledge of a subject Santa Clara County Office of Education Page 17 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 1 11 4 District Benchmark Tests Local Assessments In this manual assessment data derived from tests other than state mandated tests are broadly referred to as local assessments These could include standardized tests from publishers Reading Lions Performance Based Assessment Math tests created by the district or summative formative assessments from adopted text books curriculum embedded assessments 1 12 Types of Scores DMM supports the following score types based on whether a test is a norm reference or a criterion reference test Actual scores seen in the system depend on the data supplied by your district Some score types may be shared by both norm reference and criterion reference tests Score types listed for each of these test types are typical scores in DMM but not necessarily the only score types possible 1 12 1 Scores in Norm reference Tests 1 12 1 1 Percentile Rank PR A percentile rank indicates the percentage of students in a norm group who have scores less than
92. aw score range v Average raw score of certain groups of students vi Average scale score of certain groups of students b Stacked Bar chart and Pie Chart options i Percentes of students in all proficiency level ii Percents of students by ethnicity SChool Plan powered by SchoolCity Inc Page 111 of 8 Version 5 0 DMM User Manual ili Percents of students by program NRT Data a Bar charts options iv Percentage of students Met Expectations 3 Quartile v Percentage of students Exceeded Expectations 4 Quartile vi Percentage of students within a given NPR range vil Percentage of students within a given NCE range vill Average NCE ix Percentage of Students equal to or greater than GE b Stacked Bar charts and Pie Chart options a Percent of students by Quartile b Percent of students by Quintiles j If you have chosen a Y axis value that required ranges the Y1 and Y2 boxes will accept values Enter the score range k From the Group By menu select if you wish to generate the chart for all ethnic groups or by gender or by any of the program groups l Select the subjects to include in the chart Only the Bar chart accepts multiple subjects at one time All other charts can only accommodate one subject at a time On the bar chart if you include multiple subjects you will see one set of bars for each subject m If you wish to chart for a specific subgroup setup the subgroup in the same way as you would in Show R
93. be labeled SIS 06 07 Q2 DMM also allows you to choose your own default assessment and SIS Subsequently you can also change the assessment and roster you choose to view data for at any point in time while navigating through the system For details on the setting a default SIS and assessment and the significance and method of changing an assessment and roster please see Selecting Assessment and SIS later in this chapter 3 4 6 Summary Table The Summary Table presents a quick overall performance summary by subject on the assessment selected This feature extends to all levels in the system If you are a principal you will be presented with a summary table for your school showing overall performance of all students If you are a teacher you will see the performance of all your classes as your first view of data If you teach elementary grade levels home room class the summary includes all your homeroom class students If you teach more than one class secondary levels the first summary includes all students of all your classes but you have the opportunity to view a breakup by period class when you drill down to the next level Components of the Summary Table SCCOE Page 33 of 130 Chapter 3 Getting Started DMM User Manual ll f 2 Home Query Charts Central Offices Sub Districts Maple Valley gt Maple Valley gt Maple Valley gt Illinois Middle gt All Grades Courses SIS 06 07 Q1 CST 05 06 Students Teste
94. button blue button across the top of your screen Then click on the to the left of the grade To generate these reports for a course click on the to the left of the course To generate these reports for one teacher click on the grade or course to display teacher names and then click on the to the left of the teacher name 6 Each of the four colored tabs represents a classroom report SCCOE Page 67 of 134 Chapter 7 Generating Classroom Reports DMM User Manual a fA e Dashboard Home Query Charts Central Offices Distri Grades Courses SCCOE gt Maple Valley School District gt Maple Valley School District gt Georgia Elementary School gt Burns Maria gt All Classes Students Proficient Mathematics Science Answer Frequency Standard Report Subject Area ELA w Grade Level tested ALL iv quU Remember to click the Refresh e Objective Legend button after you make a selection Select the subject you want to see If you are viewing the report for a Each of these course you can further filter by K Colored tabs ESA ndard Content Cluste P epresents a EE Analysis and vocabulary ISE AN ae Response and Ana RS 14 E n Cor ae Cor tale RS 16 poe Cor aot Cor bt RS 12 Princi Cor edi Cor sa ED MPS of MAS ECH MPS of MAS MPS of MAS Carrie 16 12 1 14 7 13 10 Click on the tab corresponding to the report you wish to
95. c or Latino Vietnamese Japanese 2 School Mobility Vietnamese Grade 10 White not of Grade 6 Hispanic origin Grade 8 Grade 9 Parent Education Level College graduate Declined to state or unknown Graduate school post graduate training High school graduate Not a high school graduate Some college includes AA egree Receiving Title I Services 5 4 1 Comparing Detailed Data You can open more than one detailed view to compare the performance between schools or classes For example a district administrator can open the detailed views of two elementary schools and compare the performance of 5 graders in both schools To do this 1 Click on the to the left of one school 2 Scroll up or down to locate the second school 3 hen click on the next to this school without collapsing the detail screen of the previous one 4 You can then scroll as required to view detailed data for both schools 5 5 Report Panel The Report Panel is accessible from just below the icon on the Detail Screen It provides access to the following features SCCOE Page 56 of 134 Chapter 5 Detailed Data Views DMM User Manual e Austin Julie T BSc Student Profile Student Achievement Students Tested 47 Primary Language Students Proficient Avg Scale Score Generate Arabic r I Hist 2993 Fndish ELA Mathematics Science Soc i Tested deg Report panel at teacher and class z 43 339 50
96. class of 06 07 on the assessment of 05 06 To see how her class of last year did on the test she must change her SIS using Show Student File and Assessment List before running the Assessment Grid report org SchoolCity Inc STARS Microsoft Internet Explorer This report is run by She has run this teacher for one of her report for her 06 07 classes Q1 roster 05 06 Math Cluster Report F Period 3 Section 213 B Student File SIS 06 07 Q1 reakout of scores as percent m Report shows subtest correct by cluster standard taken by each student 7 Mathematics Raw Score Test Taken E EM 20 Algebra 4 57 Algeral 29 E 3 Student Name On Bachman Tiffany Cardoso Robbie Ceja Mohamed Evans Amber co 24 Algebra I ES Algeral 47 50 Algebra 29 35 General Math Grades 8 amp 9 29 42 29 Algebrai 58 64 22 Algebrai 52 28 Algebal 58 42 Algebrai 82 64 GeneralMath Grades 8 amp 9 35 35 Algebra 70 50 Agebrar 35 28 22 GeneralMath Grades 8 amp 9 41 14 UJ Flournoy Alejandra Mccarthy Andrew Orihuela Donna Ramos Edward Sanchez Robert DIN LJ wie iN ie oe ee ae N SPN NI Co JW hJ UJ Smith Bennett Jozwiak Sergio Williams Jorge Done Internet A teacher s report using the same template to show class averages not student scores Login as a teac
97. d 613 Students Proficient LADO Va Summary table header in this m case tells us that we are viewing the percentage of students who are proficient or better Hist Soc Life Science Science Report Name E L BAND ADV Q1 BAND INT 6 Q1 Performance summary by course at Illinois Middle School EE IE Courses like Band Tutorial can Summary score by be deleted if not required subject In this case 60 ELD BL ENGL O1 of 7th grade students at ELD SSCI Q1 lt Illinois Middle School are ENGLISH 7 Q1 proficient or better in ENGLISH 7H Q1 Math ENGLISH BSC Q1 LANu 6 601 s LEADERSHIP UTE Show Detail button EUN provides access to MATH 6 01 more detailed data and HATH 201 to the Report Panel MATH BSC Q1 ORCH ADV 6 Q1 ORCH ADV Q1 COMPTR LIT T1 A Level at which summary is being The screen shown above viewed illustrates grade and course level summaries Summary Score Rainbow Each subject is represented by a different color The length of the bar is proportionate to the score Summary Table Header The screen above shows summary data for a criterion reference test The summary score being displayed in this case is the percentage of students who are proficient or better represented by the table header as Students Proficient In the screen above ELA Mathematics Science and History Social Sciences are the subjects of the test selected There i
98. de is that from last year 5 Raw Score This is the number of items answered correctly on a cluster standard over the number of items tested on that cluster standard SCCOE Page 68 of 134 Chapter 7 Generating Classroom Reports DMM User Manual 6 Percent Correct on each standard A red color indicates less than 65 correct and green indicates more than 65 of items correct on that standard 7 The Percent Correct of the statewide minimally proficient student and the difference between your student s score and that statewide average on the state CST test 8 The Percent Correct of the statewide minimally advanced student and the difference between your student s score and the statewide average on the state CST test 9 Scale Score Most tests do not display a scale score at the standard content cluster level You can click on the arrows above each column to sort the data in that column in ascending or descending order The class summary displays the average number of items correct per standard content cluster On the state CST test it also displays the number of students in the class who performed as well as or better than the statewide minimally proficient student and the statewide minimally advanced student Look for the PDF Excel and Chart icons on the top left corner of the report Click on the chart to produce a bar chart of the class summary data SCCOE Page 69 of 134 Chapter 7 Generating Classroom Reports DMM Us
99. different assessments 4 Each report can be setup to compare 6 scores as there are only 6 columns per report Each score occupies one column 5 You may include more than on subject in one report For example you can build a Science and Math comparative report across two years on the same type of test 6 here is no limit on the number of assessment grids templates you can create 7 lt is always a good idea to plan the report layout on paper That makes it easier to translate onto a template 8 Determine which tests you wish to compare 9 Decide what subjects and scores you wish to present 10 When you layout the report remember that what you select on the first row of the template becomes the first column in the report 9 1 2 Setting up an Assessment Grid Template To setup an Assessment Grid template 1 Make sure you have logged in as an administrator you should see the Admin icon on the Main Menu 2 Click on a Show Detail icon at any level 3 Click on the Assessment Grid icon on the Report Panel This brings up the Assessment Grid Administration screen SCCOE Page 83 of 134 Chapter 9 Customizing Reports DMM User Manual e T xt Hr gt Home Query Charts Admin My Settings Reporis Scanning Logout Help Version 5 0s Central Offices Sub Districts eI Grades Courses Student SCCOE gt Maple Valley School District gt Maple Valley School District gt All Schools Students Tested 3240 Report
100. displays all demographic and program parameters from which you can make a selection to setup filters for your subgroup 3 Notice that the selections presented here are the same as what you see in the Profile Table If your system administrator had chosen to hide some ethnicities they will not be available for subgroup selection either See Chapter 5 Viewing Detailed Data for more details Sometimes a whole group may be hidden For example in the example in above the EL Program group comprising of EL in ELD EL in SDAIE etc has been SChool Plan powered by SchoolCity Inc Page 59 of 7 Version 5 0 DMM User Manual completely hidden This is probably because that district had no EL Programs in place and chose to hide that from display in the Profile Table Note that these parameters have not been deleted only hidden and can be displayed anytime by the system administrator 4 Parameters are grouped into sets and each set if framed by a border on this screen 5 While making a selection be aware that selections within a frame are joined by an or and selections between frames are joined by an and For example only students who are Hispanic AND male AND receive Title services will be included in the subgroup defined above On the other hand the subgroup includes male Title funded students and they can be either Hispanic OR African American in the example shown below Home Query Charts Admin My Settings Logout Help Version 4 1
101. e school and district They are set up by the DMM System Administrator in each district and at the global level by the Santa Clara County Office of Education A e ifi x m gt ly Home Query Charts Admin eports ee A A Version 5 05s Use the Reports module Regions C259 J toaccess custom all Regions reports or to design SIS 06 07 Q1 CST 05 06 Students Tested 3240 your own reports Students rroiicient Mathematics Science Hist Soc Science Life Science Rep name Use the Assessment Grid to access custom reports Student Achievement E a Students Proficient Avg Scale Score _ setup by administrator aS ni Level p Hist p tt Dar Josod ELA Mathematics Science Soc rer Science Life Science 2 66 387 71 431 Cantonese American or Cebuano Visayan Black Chaozhou Chaochow American English Indian or Farsi Persian Alaskan Native Filipino Pilipino or Tagalog Asian Indian French Cambodian German Chinese Greek a d Declined to Gujarati Hindi Hungarian Hispanic or Latino ur ER 3 372 391 81 440 Japanese Japanese qued Khmer Cambodian Korean Native f Hawaiian Mandarin Putonghua Other Acian 1 Mien Yao Export To SChoolPlan SchoolCharts Guamanian Please see section 9 4 Differences between Assessment Grid and Reports Module reports later in this chapter for details on the differences between both types
102. e Click on it again to return to the summary view For more information on the Detail Screen please see Chapter 5 Viewing Detailed Data viv Q he default state of the Show Detail Button wu The expanded state of the Show Detail Button Nope 3 4 7 Show Student File and Assessment List This function allows you to select the roster and assessment you wish to view Refer to section Selecting Assessment and SIS roster later in this chapter for more details on how to set a default roster and assessment and also to change it subsequently SCCOE Page 36 of 130 Chapter 3 Getting Started DMM User Manual i inois Mi e f o This function allows the user s fii ta for s re This function allows the user to filter data for subgroups to select a roster and M assessment P ow jen ile aan red sment Li 3 4 8 Show Reporting Parameters The last row of any screen is the Show Reporting Parameters option The word Show is a hyperlink Click on the word Show to extend the screen to display additional functionality The Show Reporting Parameters option provides access to an important functionality in DMM the ability to setup sub groups and filter data appropriately to monitor their performance against goals See Chapter 6 Accessing Data for Subgroups for details 3 5 Selecting Changing Assessment and SIS Roster DMM constantly displays SIS roster and assess
103. e Info Convert to Adobe PDF Convert to existing PDF Properties Percent Proficient and Above Af Amer Amer Ind Asian Filipino Hispanic 2006 AYP Percent Proficient Target 24 6 Another way to save the chart is to select Save Picture As on the chart right menu and save the chart to your computer 1 Select the folder where you want to save your chart BA Bi 4 E B D Microsoft Clip Organizer Page 4 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts 6 Once you have it saved to your computer you can insert it into your document or slide 7 To do that start Word or PowerPoint 8 Select the menu Insert gt Picture gt From File ae Apply slide layout JL Saas a i Content Layouts EE Hyperlink 9 Select the file you have saved onto your computer and click Insert Page 5 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts Insert Picture Look in dal My Pictures My Recent Documents than i dull chart from 3j EIU N saved it Desktop My Documents aL Click Insert 3 My Computer e e Picture i png Thermometer3 png Sample Pictures amp L A My Network Select the TELERITE b where you CFV0810 0313182bD CombinedIndicators png
104. e entry with 1 04 17 2006 a 777 1 pf LL T multiple skills clusters Appendix A New Handling of popup blockers lesan ler ren Sata other SChool Plan modules changes in classroom reports Chapter 9 Edited the chapter to include new options in custom reports sorting report summary Chapter 12 Included new information on A Scoring for assessments with multiple subjects Supplement 1 New section containing material on the Teacher Dashboard The supplement can be used independent of the manual Supplement 2 New section with information on SchoolCharts Contents FOU OW ON MM RR TTE Tm 10 1 Initrejolllenifolo et 11 TI WIV TS COO en EE Me ex Mi NEU 11 1 2 Benefits of DMM ssesssessessseennennenne nennen nnne nnn nnn nnns 12 1 3 Definition of a Web based Application usse 12 TA DA CUN T 12 1 5 Intended Users of DMM ssseesseesseeseeeneennen nnne 13 Te VSS OT USES eem 13 1 6 1 Central Office Users cc ecccceccceececseeeceeceteneeseuceseueeseueeseueeseueesaaees 13 102 Gamps USCiS eccceccceesveteceesrateneescetieeesvehicssssetoussausnneevadsdeenereoeieeaes 13 Tero WCAG edd NORTON 13 1 6 4 System Administrator cccccceeceeeeccseeeceeeeseeeeseeeseeeesseeesseeeeaaees 13 L4 SUPPO SI WIC SS oar ceetcaecececcteseeatescemseeeacceeeaeseneaucneenuouacsevsue eveue cvexeenees 14 1 9 TyDesorD
105. e not accepted and the reason why they were rejected A district may choose to correct and re upload data We strongly recommend that any corrections made to the data also be reflected within the districts SIS to ensure that errors are corrected at source Santa Clara County Office of Education Page 15 of 130 Chapter 1 Introduction SChool Plan DMM User Manual If your district chooses to upload their own data we provide training on understanding data templates data upload and extracting reject logs 1 10 1 Methods to Upload Assessment Data DMM includes multiple methods to upload assessment data 1 Upload of state test data All data from state assessments are uploaded using built in background processes District system administrators only need to submit state test data in a timely fashion to the secure FTP site provided Should a district choose to upload their own data for any reason training can be provided 2 Upload of local assessment data To support the upload of a the wide variety of local assessment data DMM provides three different methods modules a Scanning Module facilitates easy delivery of curriculum embedded assessments or district designed assessments It allows for creation of pre slugged pre printed plain paper answer sheets which can then be scanned using plain paper scanners This is an add on module to DMM and is only available when purchased by your district b A Module is an online data entr
106. e year Student SIS 05 06 Q4 CST 05 06 9 5 Students Proficient Mathematics Science Hist Soc Science Life Science Student Achievement Students Proficient Avg Scale Score Hist Student Profile Primary Language Blank Arabic ed ELA Mathematics Science Armenian Cantonese English Blank Farsi Persian African Filipino Pilipino or Tagalog German Gujarati Japanese Indian or Korean Alaskan Native Mandarin Putonghua Asian Indian Other Non English Language Chinese Portuguese Declined to Punjabi state Rumanian Filipino Russian Hispanic or Serbo Croatian Latino Bosnian Croation Serbian Japanese Spanish Korean Urdu Native Vietnamese Hawaiian ses Other Asian School Mobility Level tested is also 7 7 57 360 52 354 SChoolPlan If you have selected SIS of 06 07 and the assessment of 05 06 then you are viewing rerostered data Last years 7th grade is currently 8th grade Hence grade is one grade higher than level tested since you selected a later SIS j 2 m z D Home Query Charts Admin My Settings Reports Scanning Logout Help SIS from current year assessment prom isst yaar SIS 06 07 Q1 CST 05 06 Central Offices Sub Districts A ers SCCOE gt Maple Valley School District gt Maple Valley School District gt Kansas Middle School gt All Grades Courses Students Tested 613 9 5 Students Proficient Mathematics Science Hist S
107. ed Subject ELA Dashboard Home amp A Grade 09 Central Offices SCCOE gt Maple Valley School District gt Maple Valley School ourses Performance Summary By Standard Cluster for CST 05 06 Students Tested 43 Q AlG 19S Period 2 Section 212 Subject Area ELA Generate When you Report click on this H chart icon you see a Assessment Grid Scores by Standard EBENE a pa i i i 30 Eso EM Standards Cluster m Last Name RS 8 A d E g Class Avg Correct Emily gg Correct of mPs 3406 Navarrete Elbert Bl we 6778 Rodriquez Kerry 1 0 Word Analysis and Vocabulary Development 2 0 Reading Comprehension 9265 Bautista Kevin 3 0 Literary Response and Analysis 4 0 Written Conventions Average Correct 50 Writing Strategies 13758 Caldwell Daniel 26134 Wilson Cecelia 27575 Odonnell Kellv t3 MPS Minimally Proficient State wide Done g Bh 0 M M ofa d M E SCCOE Page 75 0f 134 Chapter 7 Generating Classroom Reports DMM User Manual 7 1 6 Switching Data Views on Classroom Reports While in Classroom Reports you can choose what data is displayed by adjusting four variables e Assessment subject within an assessment for example switch between Language Arts Mathematics Science and History on the CST e Assessment name for example CST or local assessment otudent Roster year for ex
108. eds to be re taught The Answer Frequency report is only available on assessments that return item response data If answer frequency data is important to your school or district then be sure to design your local assessments so that this data is included in the output This type of data is not available on the CST in California The Answer Frequency report shows the percent of students who answered each question The correct question is shown in either green or red For example on question 1 A F was the correct response and 7596 of the class answered it correctly If less than 7096 of the class answered an item correctly the number is displayed in red and if 7096 or more answered correctly then it is displayed in green An explanation of color coding can be found in the Legend ida 3 z 7 Sorting on this column quickly This is the Item Number In this gives you the items most of the screen shot they are not in order class did not respond to only because the report is sorted on the column No Response Response Frequen ci s IP ZI ee T px s ponse Respo ponse psp ponse Algebra I 3 0 50 0 0 Algebra I 9 0 D 0 0 0 Algebra I 6 0 A C 0 algebra 114 0 e you saw a number e 0 50 12 9 X With no color that 3 os Algebra 11 0 WOuld an incorrect Algebra 1 1 0 eSponse provided by i that of the class Algebra Algebra I 1 0 Algebra I 1 0 Algebrais c The pale green Algebra 15 0 Indicates a correct algebra 1 5 0 esp
109. elected assessment SCCOE Page 35 of 130 Chapter 3 Getting Started DMM User Manual e A blank gray bar on the other hand indicates that the group of students was not tested on that subject For example no students in Arizona Elementary School were tested in History Social Science 3 Table Header Depending on the type of assessment being viewed norm or criterion reference test the actual summary values displayed vary The table header indicates the value being displayed In the example the table header is Students Proficient Your DMM system administrator can change the scores displayed in the summary table and the description on the table header 4 Subjects The table header includes the names of the subjects as relevant to the test being viewed e Click on the name of the subject to sort by scores in ascending order e Click on it a second time to sort the scores in descending order e Click on the word Name to return it to the default alphabetical order listing e The maximum number of subjects is five 5 Show Detail Button The Show Detail button is located to the left of the Level the name of the school or district You can use it to access Detail Screen for any level in the system For example at the District level the Detail Screen contains demographic information e Click on the button once to display the Detail Screen with additional information The button now toggles to a
110. en to display only data for that subgroup 9 To ensure that the parameters you selected have been correctly applied in filtering the data check the Selected Parameters Frame that now becomes visible at the top of your screen just below the Level button SChool Plan powered by SchoolCity Inc Page 60 of 7 Version 5 0 DMM User Manual 10 Now all the data views reflect the performance of only that subgroup until you cancel the filter NOTE Do not forget to cancel the filters you have set for these views when finished using the filters Refer to section 6 2 Canceling a Subgroup Filter for more details A 2 i L3 A 7 Home Query Charts Admin My Settings Logout Help Central Offices Sub Districts es irm SIS MapleValley 03 04 CST MapleValley 03 04 Selected Parameters Ethnicity African American Hispanic or Latino ELA Mathematics Science SCCOE 25 35 Show Student File and Assessment List Show Reporting Parameters Fig 4 The Selected Parameters Frame displays the parameters that were applied to filter data based on the subgroup defined 6 1 1 Modules Affected by Subgroup Filter When you setup a subgroup and filter data the filter gets applied to 1 The Summary Table the table will display summarized scores of only students who fall into the subgroup These scores can then be viewed and compared with AYP targets to see if the subgroup met or did not meet targets 2 Profile Table this table will now disp
111. ent Response Data Response Data Local Assessment Norm Reference Test Answer if test contains Frequency student response data X Objective if test contains Analysis student response data if items are aligned to standards and test contains student responses Student if student Response response data is provided Standard Report V indicates report is available indicates report not available If no data is available on a report the system displays a message No Data Available For this Subject when you click on the report tab 7 1 Accessing Classroom Reports Classroom reports are pre defined and designed for easy access to performance on standards and items A teacher can view these reports for his her classes A user with school level or district level access to DMM can view these reports at the grade course teacher and class level i e a principal can view how a whole grade level performed on one strand or on one item This is a new feature introduced in DMM version 6 0 In prior versions these reports were only available at the class level Central Offices Sub Districts eI Grades Courses eacher ecc SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt All Teachers SIS 06 07 Q1 Algebra EOC 06 07 Students Tested If you are a teacher click on your name to see your classes Students Proficient Report Name mm
112. ent SPSA and Budget Reports for site use SChool Plan consists of four modules 1 Data Management Module DMM is a tool for reporting state and local assessments data Administrators and teachers analyze the data reports to identify areas of need and adjust classroom instruction I THIS DOCUMENT IS THE USER MANUAL FOR DMM 2 Planning and Reporting Module PRM is an application that guides schools through the Cycle of Continuous Monitoring and Improvement To help create meaningful plans for improvement the program provides tools to evaluate the prior year s results analyze assessment data review best practices and outline available funds With all of this information available School Site Councils and school administrators are able to create meaningful goals and actions and generate multiple reports including the ochool Accountability Report Card SARC the Single Plan for Student Achievement SPSA and Budget Reports 3 SChool Plan for English Language Learners SPELL reports how well schools are meeting Annual Measurable Achievement Objectives AMAO requirements It provides English Learner specific assessment data summarized by district school grade and classroom Student data includes students scores and redesignation indicators Teachers use this tool to plan lessons and differentiate instructional practices 4 SChoolCharts generates predefined charts that illustrate individual school s state assessment results Da
113. entile 3 n is the number of students who tested on each subject at each grade level 5 4 Setting Visual Alerts on the Achievement Data Notice that some of the numbers in the Achievement Table are red This is a visual alert based on a threshold that is setup by your district system SCCOE Page 55 of 134 Chapter 5 Detailed Data Views DMM User Manual administrator system administrators will find instruction in the System Administrators Manual The thresholds can be varied by grade since AYP goals change by grade range For example if your districts AYP goal for the year is 60 this means that 60 of the students are expected to be proficient or better on the CRT test your system administrator can setup a threshold for 60 If less than that number of students is proficient the numbers are displayed in red This kind of display appears at all levels from district down to the classroom alerting all users of the performance shortcoming i ENG Home Query Charts El Central Offices Sub Districts Grades Courses cr e SIS 06 07 Q1 CST 05 06 Students Proficient Mathematics Science gt p Life Science Red numbers indicate that performance is below desired rings threshold for that grade level English ae ELA Mathematics Sei Ilocano scii Other Non English 8 43 339 50 330 29 308 29 327 African American or Language Black Punjabi Asian Indian Russian Chinese Filipino 6 1 Hispani
114. ents add subtract functions Students solve sp ecific standard problems by using these te SEINE NA Here is the total number of items on the test that are When you click here you can aligned to this specific see how your students standard AND to any sub scored on the items aligned to standards strands below it this standard STANDARDS DETAIL REPORT Algebra EOC Final 05 06 1 Standard The name of the standard and standard number For example O9Algebra 1 1 0 indicates the standard 1 0 for 9 grade Algebra 2 Description The description corresponds to the state curriculum unless you modified it at the time of creating it for scanning or upload into this system or you used an assessment created by a publisher who did not follow the same description as that used in the state curriculum 3 of Items This is the number of items on the test that are aligned directly to the standard 4 Total of Items This is the sum of the number of items aligned directly to the standard and to any strands objectives sub level of standards under it Generally the of items and the Total of Items are the same unless some items are directly aligned to the standard itself 5 Show Students When you check this box against a standard you see your students scores on the items aligned to that particular standard Students Proficient Mathematics e ALG 1 9 S Period 3 Section 213 Objective Analysis Answer Frequency ndard Report S
115. eporting Parameters n Click Generate Chart 10 1 1 Example Charts Example 1 Bar chart showing proficiency of ethnic groups in ELA and Math on the CST 03 04 Screen where chart is defined SChool Plan powered by SchoolCity Inc Page 112 of 8 Version 5 0 DMM User Manual e dl at Home Query Charts My Settings Logout Help Chart Student File SIS MapleValley 03 04 Assessment CST MapleValley 03 04 Title Proficiency by Ethnicity Show General Parameters Hide Chart Parameters Type of Chart Colors Bar Choose Y Axis Parameters 9c of Students Proficient From Threshold Y1 To Threshold Y2 Group By Ethnicity Subjects M ELA M Mathematics Science Hist Soc Science Show Reporting Parameters Generate Charts Resulting Chart and Data Table SChool Plan powered by SchoolCity Inc Page 113 of 8 Version 5 0 DMM User Manual e rill x fo Query Charts My Settings Logout Proficiency by Ethnicity CST MapleValley 03 04 SIS MapleValley 03 04 District Maple valley School District Sub District Maple Valley School District Campus Kansas Middle School Grade All Group By Ethnicity of Students Proficient ELA Mathematics Subjects B African American Bl amp merican Indian Alaska Native Asian Indian B Chinese M Filipino W Hispanic or Latino Japanese Korean W Vietnamese B White not of Hispanic origin Data Ethnicity pA Mathemaics NMC m NM
116. er Manual Use these icons to Click here or on the i First Name to get the convert to chart OBJECTIVE ANALYSIS REPORT CST 05 06 Student History export to Excel and Reporting Parameters None Selected Report print to PDF Scores by Standard Content Cluster axa wel Peres eae ON ee ee RESTE ES 1 0 Word Analysis and Vocabulary Development 2 0 rendre romprsnension Last Name RS 8 RS 18 es Correct RS 16 EM sr ss orilla of MPS res of MAS i 5287 64 NA 13 62 10 78 6 NA 9 first Name Hudec Anthony 9 2 Nc 689 Valadez Randi 9 2 na 14 ME o s z NA 774 Sellers Emily 9 7 nya 12 B o 4 75 o a 1735 Fudge Ted u 8 na 16 MEME o 16 82 2 na 12 2947 Sullivan Hoyeon 9 7 nA 14 MEEM o 15 v5 1 0 13 3406 Navarrete Elbert 9 3 NA E o 4 40 ow 6 3573 Hammon Sabrina 9 5 NA BEJ o 4 75 oo ma o 3884 Hernandez Devin 9 Compare your student s EE 62 12 78 28 NA 8 4052 Sandoval Quintrel 9 4 correct score with MM is 78 34 v 9 4730 Sarabia Eric 9 6 statewide average for 66 62 4 78 12 NA 8 6222 Fizer_ Saul 9 6 minimally pr oficient and 62 18 78 34 NA 4 6362 Evans Amber 9 8 minimally advanced Mm 6o o 75 6 NA 135 6507 Linton Joanna 9 7 students ENMM o 2 755 o ow n 6533 Alejo Jeffrey 9 4 BEM o 5 73 s ma 6 6778 Rodriguez Kerry 9 3 36 o 2 73 oo 7 7939 Silva Johnny 9 5 BEM 2 783 23 NA 10 9045 Inoscencio Marlon 9 7 D o
117. er e is the number of functions Students solve tems on the test that e problems by using these are aligned to this O9Algebra I 13 0 Students add subtract functions Students solve problems by using these technianes is Here is the total number of items on the test that are When you click here you can aligned to this specific see how your students standard AND to any sub scored on the items aligned to standards strands below it this standard specific standard Standard The name of the standard and standard number For example O9Algebra 1 1 0 indicates the standard 1 0 for 9 grade Algebra Description The description corresponds to the state curriculum unless you modified it at the time of creating it for scanning or upload into this system or you used an assessment created by a publisher who did not follow the same description as that used in the state curriculum of Items This is the number of items on the test that are aligned directly to the standard Total of Items This is the sum of the number of items aligned directly to the standard and to any strands objectives sub level of standards under it Generally the of items and the Total of Items are the same unless some items are directly aligned to the standard itself Show Students When you check this box against a standard you see your students scores on the items aligned to that particular standard Page 19 of 23 SChoolPlan DMM Us
118. er s Guide Supplement Teacher Dashboard of Total Show O9Algebra I 1 0 Students identify and use the arithmetic properties of subsets of integers and rational irrational and real numbers including closure properties for the four basic arithmetic operations where applicable When you click here you see student s Biggs score over 6 items in Bowers this case that were Bucaro aligned to this Caldwell standard Chavez Matthe Cortez Carolina Danielsen Ryan scores against that standard Mastery is set at 65 correct if you need a different cut point let us know Also be cautious in interpreting mastery There may be too few items Evans Amber Fizer Saul NN o UW UN hut io og o gogo wo wo 1 2 9 Answer Frequency Report What is the purpose of this report This report provides a detailed analysis of the responses provided by the class to each item You can then sort the report to quickly see for example on what items the majority of the class provided no response at all What data does this report contain Sorting on this column quickly This is the Item Number In this gives you the items most of the screen shot they are not in order pee class did not respond to only because the report is sorted 3 E on the column No Response esses Frequency SANE nd Av a IU s Ud esponse SE Donse Response Algebra I 3 0 D 0 50 0 0 Algebra I 9 0 D 0 0 50 5
119. ere there Were they easy or hard Is 40 a good average or poor score Often what we really want to know is how this score compares with the scores of other pupils of the same age or in the same grade Is it high medium or low in relation to the scores of pupils in some large group This way of describing performance is called norm reference and the numbers that are used to give meaning to a pupil s performance are called norms or norm reference scores NRTs are CAT 6 California Achievement Test Gates Reading are examples of Norm reference tests 1 11 2 Criterion reference Tests CRT Criterion reference tests are also standardized tests As opposed to Norm reference tests they test student performance in reference to clearly defined curricular objectives and skills The student is scored on mastery of material tested NRTs classify students based on their relative performance and CRTs score students on their individual performance not on relative performance For example the CST California Standards Test TAKS Texas Assessment of Knowledge and Skills FCAT Florida s Comprehensive Assessment Test ITBS lowa Test of Basic Skills are Criterion reference tests Another way of classifying tests is based on the entity administering the tests They are 1 State Assessments 2 District Benchmarks also referred to as Local Assessments or Common Assessments 1 11 3 State Assessments otate mandated assessments aligned to st
120. et Explorer If pop ups are blocked in your Internet Explorer and DMM is attempting to open a pop up window to display a screen or report a message will appear in a yellow bar running across the top of the screen that says Pop up blocked To see this pop up or additional options click here E SchoolCity Inc STARS Microsoft Internet Explorer Jee File Edit View Favorites Tools Help ay Qe X 4 ix a P Search Sj Favorites Y X el e 33 Address http stars sccoe org training jsp home jsp action Zuserhomehtml v Eo Links Information Bar Help Regions eq CLEA L Schools e SS Pop ups are blocked Click on the message and Select Always Allow Pop ups from This Site Students Tested 3 Science When you click there a menu appears that says Always Allow Pop ups from This Site Click Yes If you want to see where to make changes to the Internet Explorer Pop up blocker settings 1 Choose Tools from Internet Explorer menus 2 Choose Pop up Blocker 3 Choose Pop up Blocker Settings 4 You can then add DMM website to your list of Allowed Sites Your DMM URL would be hitp stars sccoe org 5 You could also change the level of security in the Filter Level options to allow pop ups from secure sites if you feel comfortable about allowing some pop ups DMM User Manual Beaia Add http J stars s sccoe org to the ily une crc canens Hocked V
121. f data upload The profile table can therefore contain different program and demographic information on different assessments depending on what was included at the time of testing For example a state test may include ethnicity information while a local district benchmark may or may not contain it depending upon if the district submits this information as part of the assessment data at the time of data upload Data displayed on the Profile Table varies from test to test depending on the information that test captures for the purposes of reporting It usually includes but is not limited to 1 Students Tested This is the number of students who tested on the assessment being viewed not the number of students enrolled at the level where you are viewing the detailed data 2 Gender The percentage of male and female students 3 Ethnicity State tests usually track a large number of ethnicities while local assessments may not The table can display as many ethnicities as the test contains SCCOE Page 50 of 134 Chapter 5 Detailed Data Views DMM User Manual 4 Programs State or federally funded programs are grouped under this header This includes common programs such as Bilingual Education Gifted and Talented GATE Special Education Title but is not limited to these 5 Home Language As in the case of Ethnicity this may be an extensive list on state tests 6 Primary Disability a breakup by the type of disability
122. f performance by school and use that to compare performance of schools The basic rule of thumb is generate the report at one level higher than the level you wish to summarize for Student 9 1 4 Filtering Assessment Grids for Subgroups Assessment Grid reports can further be enhanced by applying demographic and program filters such that they not only present summarized reports but also summarized reports for a demographic subgroup or a group of students receiving certain program services For example a principal who is more interested in studying grade level trends of English Learners may run the report at the school level after setting up the filter for EL student only The principal will need to first setup the filter for the subgroup using Show Reporting Parameters function and then run the assessment grid from the report panel To do this 1 Scroll down to the bottom of the screen 2 Click Show Reporting Parameters 3 he screen expands showing the demographic parameters and programs scroll down until you see the parameter English Learner To include only EL students in your report check Yes ocroll back to the start of the parameters and click Apply Now open the at the required level to access Assessment Grid on the report panel Run the report of your choice It will now include only EL students AO a eo SCCOE Page 89 of 134 Chapter 9 Customizing Reports DMM User Manual 9 Remember you can c
123. from the students in your classroom last year 05 06 to those in your classroom this year 06 07 SCCOE Page 76 of 134 Chapter 7 Generating Classroom Reports DMM User Manual Hide Student File and Assessment List Student Year 2005 2006 Assessment Year 2005 2006 Student File SIS 05 06 Q1 w J Assessment Algebra EOC Final 05 06 Apply Change Assessment Year Using the Student File and Assessment List choose the new year from the dropdown menu Hide Student File and Assessment List Student Year 2005 2006 w Kk Assessment Year 2005 2006 Student File SIS 05 06 Q1 Assessment Algebra EOC Final 05 06 w Lr Note Teachers can access these classroom reports directly from the Teacher Dashboard See Supplement 1 Teacher Dashboard for more information Note SCCOE Page 77 of 134 Chapter 7 Generating Classroom Reports DMM 8 Interpreting Student Level Data User Manual The DMM provides users with the option of reviewing detailed data at the student level Although the classroom reports contain most of the student performance data at the student level you can view some additional scores as well as individual student program and demographic information To get to the student level click on the class period and section hyperlink The resulting display will change depending on what assessment is chosen f Home amp Central Offices il Cha
124. g Comprehension Literary Response and Analysis As always use this for subgroup filters Show Reporting Parameters Written Conventions Writing Strategies Page 18 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 8 Standards Detail Report What is the purpose of this report This report shows the performance of your students on the standards and strands sub standards that were tested on the assessment you selected This report is not available on the state CST test because that test only reports scores at the content cluster level You see those scores on the Objective Analysis Report What data does this report contain Here is a description of the standard The description is also repeted at the end Reporting Parameters None Selected These are the of the report in the key CE standards of Total standard aligned to the Description EE E O O9Algebra I 1 0 items inthis and use the arithmetic properties of subsets of integers and s assessment and real numbers including closure properties for the four 6 STANDARDS DETAIL REPORT Algebra EOC Final 05 06 a jperations where applicable 11Algebra I 1 0 Students identify and use the arithmetic properties of subsets of integers anc rational irrational and real numbers including closure properties for th iu basic arithmetic operatio t e e 11Algebra I 13 0 Students add subtract H
125. g and Reporting Module PRM ccccseseeseeeeseeeeseeeeseeeseeeeseeeeeas 132 13 2 Link from Data Management Module DMM to SchoolCharts 133 Supplement1 Teacher Dashboard Supplement 2 SchoolCharts Copyright Copyright O 2005 SchoolCity Inc All rights reserved Confidential and proprietary information of SchoolCity Inc is contained herein Any reproduction use appropriation or disclosure of this information in whole or in part without the specific prior written authorization of the owner thereof is strictly prohibited Failure to observe this notice may result in legal proceedings or liability for resulting damage or loss Any and all information or specifications are subject to change without notice Foreword Welcome to SChool Plan DMM the assessment data disaggregation and reporting tool The user guide will help you navigate the basic screens in SChool Plan DMM Once you work through this short manual you will be familiar with the basic functions of the system This guide refers to a criterion reference test California Standards Test and a Norm Reference Test California Achievement Test in most screen shots The manual refers to these assessments as the generic data set for purposes of examples and illustrations it also explains any variations in data presentation where applicable as in the case of other state s high stake tests standardized tests and local assessments Any data interp
126. generate select the subject for which you wish to view scores Select the grade from the drop down Selecting a grade is not relevant to elementary classes but in middle and high schools where there may be mixed grade classes you can further filter the reports by grade In this case a high school teacher may view these reports for one grade ata time or for the entire class It is a good way of comparing the performance of say the 9 graders in the Algebra class with the 10 graders in the same class 10 Remember to click Refresh OTN 7 1 1 Objective Analysis Report The Objective Analysis report provides information about how students scored on an assessment based on the objectives or clusters of the test A teacher could use this information to review how last year s students did by objective to evaluate what material the class did well on and what material they need to revisit A teacher could also review the objective results on last year s test for students in his or her class this year to discover students strengths and weaknesses to differentiate instruction Data displayed on the Objective Analysis Report include the following 1 Student ID 2 Last Name Click on this to get a complete test history report for that student 3 First Name Click on this to get a complete test history report for that student 4 Grade The grade displayed comes from the roster selected If you select last year s class then the student s gra
127. gregate implies 9 1 3 Generating Assessment Grid Reports All users can generate Assessment Grid reports To do this 1 Drill down to the level at which you wish to generate the report see table below for guidance Click on the to access the Report Panel Click on the Assessment Grid icon at the required level Locate the template you wish to use from the list of available templates Click on View to generate the report A student level report does not take much time to generate but the higher level summarized reports do take about 3 minutes depending on how much data they contain and the number of students included in the summary oa Ie SCCOE Page 88 of 134 Chapter 9 Customizing Reports DMM User Manual It is important to understand how the same assessment grid template can produce different reports based on what level it was generated at Let us take the example of an assessment grid that shows proficiency levels in Mathematics on two years state test If the report is generated at the Class level it produces a list of students and their performance level for three years so teachers can see a longitudinal report A principal who is more interested in studying grade level trends may run the same report at the school level His her view will display the percentage of students in each performance level category by grade A district administrator can run this report at the sub district level to generate summary o
128. h School Oregon High School English Language Pis and Mathematics R 2006 Participation Rate Students Generate Tested Report Gender m Female Overview Ethnic Subgroups Other Subgroups panel Male Assessment Ethnicity Grid African American or link to Click here to SchoolCharts Participation Rate SC eclined to state Filipino SchoelCharts Guamanian Hispanic or Latino Done SCCOE Page 133 of 134 Appendix B DMM User Manual DMM includes a Charts module on the Main Menu It can be used to define custom charts using data uploaded into DMM In addition to this you can also access SChoolCharts from within DMM at district and school levels only SchoolCharts provide a set of over 100 predefined charts using summary data released by CDE It includes charts and views for subgroups for AYP API STAR tests California High School Exit Exam CAHSEE Physical Fitness Test and California Designated Primary Language test DPLT 1 2 SCCOE To see SChoolCharts click on the while looking at District or School data Locate the SChoolCharts icon on the report panel ochoolCharts relevant to that district or school pop up in a new window Use the drop down options and tabs to view the chart you are interested in These charts are generated using pre loaded state research files They present comparatives on how your school or distr
129. h proficiency level annii cuin Far Below Basic Below Basic Basic un dal E i oe an T a H Froficient Advanced Did Not Attempt a 4 5 Performance Standards 13 E 4 Page 16 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 7 Objective Analysis Report What is the purpose of this report This is a very valuable report that presents the scores of your students at the standard content cluster level and compares their performance with that the minimally proficient student state wide and the minimally advanced student statewide What data does this report contain 1 Student ID 2 Last Name Click on this to get a complete test history report for that student 3 First Name Click on this to get a complete test history report for that student 4 Grade The grade displayed comes from the roster selected 5 Raw Score This is the number of items answered correctly on a cluster standard number of items tested on that cluster standard 6 Percent Correct on each standard T The Percent Correct of the statewide minimally proficient student and the difference between your student s score and that statewide average on the state CST test 8 The Percent Correct of the statewide minimally advanced student and the difference between your student s score and the statewide average on the state CST test 9 Scale Score Most tests do not display a scale score at the stand
130. he left bar Here s How Your Class is doing for CST 05 06 ELA Search for a Student Your Class 30 of Students are Proficient and Above My Custom Reports 3 z D School wide 42 of Students are Proficient and Above Algebra EOC ty District wide 50 of Students are Proficient and Above CST 05 06 Math and ELA This part of your Dashboard displays charts and reports for the class and test you selected above More Pre Defined Reports CST Alg EOC Compariso CST 04 05 and 05 06 Mat CST 05 06 Math and ELA Bl Your Class CST ELA and Math 03 04 I School wide The Dashboard consists of three main areas E The top half of the screen where you select which class and on what assessment you want to view reports 2 The bottom half of the screen displays charts and reports based on the selections made in area 1 and area 3 3 The left bar contains quick links to reports When you click on a report the report appears in area 2 Page 4 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 1 Step 1 Select the student roster and the assessment On which class do you want data For example this year s period 2 Algebra class last year s period 2 Algebra class or if you are an elementary teacher this years home room class 1 select Enrollment Year The selections you see here depend on when your school district provided uploads from your student information system For ex
131. he score scoring rubric 3 What are the proficiency levels and what are the related cut points for each grade 4 What curriculum standards are each of the items mapped to 1 13 Valid Longitudinal Data Comparisons In measuring and monitoring student progress across multiple years for the same test certain scores can be used to make valid grade to grade or year to year comparisons Some other score types would not be suitable for longitudinal progress monitoring Certain scores can statistically be averaged some other would be invalid if averaged The table below provides a general guideline for longitudinal comparisons SUMMARY OF DATA COMPARISONS Raw Sears Yes No 1 1 Scale Score Yes Yes but only for the same content area subject For example you can compare Science Scale scores from year to year but cannot compare Science scores from one year to Mathematics scores from the next year 3 Correct by Standard Cluster ra Proficiency Performance Levels NPR No Yes you can compare the percentage of students ina certain range of NPR For example if 32 of students scored between 25 49 NPR second quartile and 45 of students scored in that same range the next year it can be considered an improvement in Santa Clara County Office of Education Page 20 of 130 Chapter 1 Introduction County Office of Education Page 20 of 130 Chapter 1 Introduction SChool Plan DMM User Manual category 6 JG NN
132. he student for who you wish to generate the report SIS 06 07 Q1 Pre defined Student History Custom Cluster Report Report Student History Report Click on the student name for generating the report student Choose the Student E a a sa o Goana OOS S ee S 31760 1415 Garcia Amelia 14355 Garcia Ana Karen 25419 Garcia Andrea 5 On the next screen select the assessment scores you wish to include in your report and click Generate Report at the bottom of the page OR Choose Include All and the program will automatically report only assessment results for those assessments the student has scores for SCCOE Page 106 of 134 Chapter 9 Customizing Reports DMM User Manual 6 Choose Generate Report at the bottom of the page SIS 06 07 Q1 Test Subject Include All b e e oeny Level E cross mamemanes Raw score CEO O 7 7C Lema meme pe eied a Cs esros seems Twesore Ts estoses o sime p saesue E rero LLL CS S ES CIESI IQIBEECLLCZTS SIGGGQ11TTohrrfrBlnOiinCQCecirr rg i in nCdngf1vv81 LCTIS L CI hO LU LEI ZGGOELECLZ ISECIICLCTVST C OU LLL LLLI CIOKLOLC CCCOC TTCEVmTT rZ jn I tm b orn GODLISGOOLCILIILLELEE LLLCLELZ LSGCILCELLCLEBOUELULUS TIGE ELL BfIIO GG OPST 4 O0B C Z ZCOCLLSSCIQIR TTLLECR ELBOGKUAUP Include Allis the easiest way to pick the appropraite assessments for the student
133. her 2 Click on the to the left of your name Remember To generate the report by class run the report at teacher level 3 On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates 4 Locate the template and click on View o In the screen below you see what the report looks like Elementary teachers will not see multiple classes nor would they have a breakup by subtest 6 To print the report click on the printer icon on the top left corner of the report SCCOE Page 91 of 134 Chapter 9 Customizing Reports DMM User Manual CST 05 06 Math Cluster Report p This class average scale score is below the 350 aggregate threshold Mathematics General Math Grades 8 amp 9 Heri e scores are pri esented as class averages 5 Correct Objective Score Avg Raw Score gp 0 0 E T 3 GN YS Notice the breakoutby w 389 37 37 a 6 4 4 3396 subtest nm This indicates that 14 students in the AP Calculus ABF class took the High School Math subtest and their scores are shown L IRDSDPA TT e AP CAL AB F Period 1 Secion211 4e 73 84 70 43 O0 O 348 Mathematics Algebra I Mathematics Mathematics Mathematics 9 o Correct Objective Score ncn S EU we ae RIEN icis cai 7 EN ALG 1 F Period 3 Section 213
134. hold box For example if you wish to view a report on students at or above the 50th percentile then NPR threshold must be set at 49 NPR threshold as the name indicates is only applicable on an NRT for NPR rank You can set an NPR threshold when only certain choices are made in the Field box e Median GE e Students with NPR gt X e Median NPR Aggregate Threshold You may show conditional color formatting or visual alerts based on proficiency levels by typing a number in the Aggregate Threshold box For example if the Aggregate Threshold is set at 350 on scale score then if the scale score is less than 350 the number displays in red You can set an aggregate threshold when only certain choices are made in the Field box e Median GE e Average NCE e Median NPR When working with a NPR assessment the aggregate threshold and NPR threshold can be used in conjunction For example if you want to set the threshold as 35 of students at or above the 50 percentile then we enter 49 since the value we want to set is at or above 50 and 35 as the NPR threshold If less than 35 of students score at or above the 50 percentile the numbers are displayed in red on the report e On NCE the NPR threshold is not applicable The value entered in Aggregate Threshold controls the red numbers on Average NCE vis Q Aggregate Thresholds do not apply to scores at the student level only at summarized levels like grade school etc as the name ag
135. ict performed Vs the county and state You can right click anywhere on the chart on a MAC choose Apple Click and save it as an image to your local computer Then you can insert it into Word or PowerPoint using the Insert Picture From File options You can also click on the PDF icon on the top left corner of the chart to create a PDF version of the chart and save it to your computer Page 134 of 134 Appendix B SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 The Teacher Dashboard We are pleased to bring you the teacher Dashboard a new feature addition to SChoolPlan Data Management Module DMM This appendix describes the new data reports and presentations on the teacher Dashboard It is a quick guide for teachers not intended as a replacement to SChoolPlan DMM User s Guide Please refer to the SChoolPlan DMM User s Guide for a description of all modules other than the teacher Dashboard 1 What is the teacher Dashboard We recognize that teachers must have quick access to current and accurate data without having to spend too much working time on various software applications or creating reports We have designed the teacher Dashboard with that objective in mind quick access to current accurate data The teacher Dashboard is a new component of SChoolPlan DMM in Version 6 0 released in August 2007 It is designed to give a teacher the easy access to class and student performance in the form of charts and
136. iewing individual student profiles 2 In the show Reporting Parameters feature which allows for filtering of data for subgroups 3 In Charts 4 In the Query feature For example the hidden socioeconomic group will not be displayed on a chart showing proficiency of students by program Therefore exercise caution and hide only those parameters that the district does not want to display in data analysis and reporting 5 2 3 Automatic Hiding of Demographic Data Any demographic group that is not represented in a district or school is hidden from display automatically by the DMM For example if there are no Vietnamese students in a district the category is automatically hidden If there are some Vietnamese students in the district but none in one particular school DMM automatically hides it at the school level but will display it at the district level The system administrator can then hide it even from the district level using the manual hide option if they choose to 5 3 Viewing Performance Data on the Achievement Table Just as the Profile Table displays a summary of program and demographic information the Achievement Table displays the grade level score summaries for each subject at the level where it is opened A district administrator performing a data analysis may open the detail screen to see grade level performance summaries by subject for the whole district whereas a principal may view the SCCOE Page 52 of 134 Chapter 5
137. ines Allowed Sites list Web sites by adding the site to the list Charts Admin My Settings Address of Web site to allow http stars sccoe ong Allowed sites support dell com webmessenger msn com www dell com www dellauction com Students Notifications and Filter Level Play a sound when a pop up is blocked Show Information Bar when a pop up is blocked Filter Level Low Allow pop ups from secure sites Allowing pop ups on the Yahoo toolbar Rar When the Yahoo toolbar blocks a pop up you will See an icon on the Yahoo tool bar t issn ni an This icon indicates t t that Yahoo Toolbar Q sax X ix E A PP search jT Favorites ei blocked a pop up Address http stars sccoe org 4 yw Q 7 Web Search 4 Bookmarks Fiseuings EH Popup Boder Maps 1 Click on that icon to allow pop ups from the site you are looking at 2 You will see a message Always allow Pop ups from and the name of the site you are on at that time 3 Click on the site and click on Allow 4 You can select the Yes option when prompted to always allow pop ups for that particular site SCCOE Page 130 of 134 Chapter 12 Entering Scores DMM User Manual E SchoolCity STARS Microsoft Internet Explorer CEU Ws HAE eee Clickon this arrow aes select Always Allow 3 Q x A 5 sar yere 2 12 JI Pop Ups From Address http
138. ing StudentID Student Name Scre Cd 77661 TESTANI AARON M O2 93 Onone 77665 VILLALOBOS ERICA N O2 O3 G none e wc SLNo pss EN FER F s sus mammam nosem 0102 3 Onone 72705 ruer anastacom 0102 3 Onone marae F NEN F 7 To view the scores you just entered or generate reports select the assessment from the Home screen using the Show Student File and Assessment Grid option You can view data on this new single assessment or add it to report templates in the Reports module SCCOE Page 125 of 134 Chapter 12 Entering Scores DMM User Manual eo Bainbridge Skinner c Hide Student File and Assessment List Student Year 2004 2005 lv Assessment Yea eadin Student File SIS MapleValley 04 05 Q1 v Assessment Show Reporting Parameters 12 2 Campus Level user Entering Scores for all Teacher s Classes A school may choose to enter scores centrally rather than have each teacher enter scores for their own classes In this case any user with campus level access can 1 Click on the A4 icon on the Main Menu 2 Select the test and then click on a teacher s name 3 The system displays the teacher s classes 4 Click on the class and enter scores for the students 5 When you have completed score entry for one class and click Submit the system displays a message Would you like to enter scores for any other class 6 C
139. ing Parameters Summary table Option to filter data for subgroups Option to select a different roster and assessment 3 4 1 Application Menu Main Menu Across the top of the screen you will find seven to ten icons on the Main Menu depending on the permissions you have to various modules e f you have been assigned rights as a system administrator you will see an additional Admin icon e f your district has purchased the additional plain paper scanning module you will see a Scanning icon e lf you login as a teacher you will see the A icon for online score entry for certain types of local assessments e Click on the icon to access the related module e he selected icon is marked by an upward arrow icon Returns you to the opening screen from any screen that you may have navigated to Takes you to the Query screen where you can generate data views based on specific search criteria Provides access to the charting module where you can setup and generate custom charts SCCOE Page 29 of 130 Chapter 3 Getting Started DMM User Manual Gb SCRIPT 4 Admin This icon is only visible to the DMM administrator E and to any other user who has been assigned rights to some of the administrative functions like creating and maintaining user accounts For example although user accounts are usually maintained by the administrator a school site principal who has been assigned rights to add new DMM users to h
140. is her school will also see the Admin icon 5 My Settings This icon allows each user to specify which student roster and assessment they would like to see as LI default when they login Provides access to a reporting module that allows each user to customize and save their own report templates This icon is only available to teacher users It facilitates data entry for performance based assessments This icon provides access to a module that allows users to print answer sheets for local assessments and scan answer sheets using plain paper scanners Click on this button to logout of DMM As you navigate through the application click on the Help icon to see instructions on how to use the features on that screen Help screens are context sensitive i e relevant to the screen from where you clicked on the Help icon 3 4 2 Level Buttons Level buttons are the blue buttons below the Main Menu As the name indicates these buttons are used to access various levels of data in the system For example click on the Schools button to view summary information for all the schools in the district click on Grades Courses button to view grade level data summaries as well as summary by course in the case of middle and high schools from where you can access details for that level or drill down to lower levels Central Offices _Sub Districts B Grades Courses Teacher Regions All Regions The Level buttons provide direc
141. is the test scores you want to view If not select another one selection Page 5 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard What is the correlation between the student file and assessment selections on the Dashboard and those selected using My Settings option on the Main Menu When you login the student file and assessment first displayed are the last roster update provided into this system and the last assessment uploaded or scanned The default class for an elementary teacher is of course the homeroom class For a secondary teacher the first class alphabetically is the default However if you have used the My Settings option on the Main Menu to set a different student file or assessment as YOUR default that setting becomes the default when you login If you then select a different student file or assessment on the Dashboard after login that same selection stays active as you navigate around the other modules like Charts or Query until you log out or until you click back on the Dashboard or Home icon If you click back on the Dashboard or Home icon that selection is reset to the same as when you logged in 1 2 2 Step 2 View your class proficiency charts In keeping with the primary objective of the dashboard make data available easily and accurately we have pre created three basic charts comparing the proficiency of your class with school wide and district wide averages on the test you selected
142. is will fill the bar with textures that can be seen in a black and white printout 10 3 Saving a Chart e To save the chart right click anywhere on the image of the chart On a Mac use Apple click e Select the Save Image As option and save your chart to your local computer either in bmp or png format e Now the chart is saved as an image and can be copied into reports or PowerPoint presentations e tis not possible to save the chart template to be used in the future 10 4 Inserting the Chart into Word or PowerPoint After saving the chart as an image onto your computer Open the presentation or document Select the menu option Insert Select Picture Select From File option Locate the chart image you saved to your computer Click on the Insert button to copy the chart into your presentation or report oe De qas 10 5 Copying Data from the Data Table To copy the data from the data table 1 Highlight the data 2 Right click and select the copy option On a Mac use Apple click SChool Plan powered by SchoolCity Inc Page 117 of 8 Version 5 0 DMM User Manual 3 In Excel click on the top left corner of your worksheet and then select Edit Menu Copy option 4 n word right click and select Paste option SChool Plan powered by SchoolCity Inc Page 118 of 8 Version 5 0 DMM User Manual 11 Querying for Data Sets The Query module helps users to generate custom data views based on a combination of para
143. kills and a Total Raw Score some assessments are not rubric based They test multiple skills toward a raw score for a subject For example a reading assessment may include scores for Fluency Comprehension Checking Skills Spelling and Vocabulary DMM can be setup to accept scores online for each of the skills using A scoring DMM automatically calculates the total raw score and derives a proficiency level based on cut points defined by the district To enter scores for such assessments 1 Click on the A icon on the Main Menu On the next screen select the assessment for which you wish to enter scores 3 If you teach more than one class you will be presented with a list of your classes 4 Click on the name of the class for which you wish to start entering scores 5 For each student enter the score for each of the skills The system automatically computes the total raw score You can also enter scale score if available SCCOE Page 127 of 134 Chapter 12 Entering Scores DMM User Manual 6 Click Submit after completing score entry Maple Valley School District Amazon Elementary School Ledet Betty ass FIFTH GRADE Period 1 Section 1 Reading Skills 06 07 Reading Enter raw score for each of the skills The system computes total raw score aa escena Mat area and also the proficiency level cale S Aguirre Rica rdo U 12 5 Entering Scores for Assessments with Multiple Subjects with Raw Scores for Multiple Skills
144. l grades and the courses in the district and summary data at those level e This lets you compare performance by grade and course For example how is the 5 grade performing as compared to 4 grade in Mathematics overall in the district Progressive Navigation e Click on the name of the district e You Will see a list of schools in the district e Click on the name of the school whose data you wish to view e You Will see a list of grades and courses but this time you see only those grades and courses of the school you selected e This lets you see how 4 grade at that school is performing as compared to 5 grade at the same school Navigating as a Campus Level User Now assume the role of a principal Remember that you have access only to your school s data Direct Navigation e Click on the button Grades Courses e he system lists all grades and courses but only in your school since as a principal you only has access to your school s data Progressive Navigation e Click on the hyperlinks and navigate to grade course level e n this case the two methods of navigation generate the same view due to the automatic data restrictions However if you navigate to the next level i e teacher or other levels below that you Will still see a difference in the views that are produced by the two methods SO if you wish to all teachers in your school you would use Direct Navigation if you wish to view only the 5 grade teacher
145. lay only students who fall into the subgroup under Number Tested and also for all demographic and program percentages 3 Achievement Table the table displays grade wise breakup of scores that now includes only students who fall into the subgroup defined 4 Export to Excel exported data will also contain only data for the subgroup 5 PDF Reports the PDF report that is created will present a snap shot of the data on the screen and therefore includes only the subgroup 6 Assessment Grid the longitudinal and multiple measure reports defined in this module also include only students from the subgroup irrespective of whether it is generated at the classroom level to present student scores or at any of the upper levels to present summarized scores by class grade or school 7 Classroom Reports All data and reports at the classroom level Answer Frequency report Objective Analysis Report Longitudinal Analysis SChool Plan powered by SchoolCity Inc Page 61 of 7 Version 5 0 DMM User Manual Report Item Response Report present data for only students who belong in the subgroup 8 Student Lists at the last level in the system you will only see the names of students who fall into this subgroup Itis NOT applied to 1 Charts 2 Query 3 Reports This does not mean that you cannot query or chart data for subgroups Those two modules function independent of the Main Screen and require that you define the subgroup withi
146. lick OK This takes you back to the screen where you can select the next class 12 3 Entering Scores for Assessments with a Total Raw Score some assessments are not rubric based They have a simple raw score that can then be converted into proficiency levels based on cut points provided by the district To enter scores for such assessments SCCOE Page 126 of 134 Chapter 12 Entering Scores DMM User Manual Class Score Entry District Maple Valley School District hoo Amazon Elementary School Teacher Name Ledet Betty Enter total raw score The system assigns Test Name Reading Fluency 06 07 proficiency levels based on cut points Subject Reading Fluency provided at the time of creating the 1 assessment Student ID Student Name Raw Score dd Scaie Score 20395 Acevedo Ricardo 5243 Bahena Andrea Marie 33203 Bianchi Liliana A 5o83 Boccignone Zoey T 12 5154 Gonzalez Austin N 41 2 3 y 32 44 45 12 34 55 54 24 45 33 Click on the A4 icon on the Main Menu On the next screen select the assessment for which you wish to enter scores 3 If you teach more than one class you will be presented with a list of your classes 4 Click on the name of the class for which you wish to start entering scores 5 For each student enter the raw score and where available scale score 6 Click Submit after completing score entry Ne 12 4 Entering Scores for Assessments with Raw Scores for Multiple S
147. ll v create a list of students based on their CAHSEE Show performance Students who passed ELA Students who did not pass ELA Students who passed Mathematics Students who did not pass Mathematics Students who passed ELA but did not pass Mathematics Students who passed Mathematics but did not pass ELA Students who did not pass both Mathematics and ELA Students who met CAHSEE requirement Students who did not meet CAHSEE requirement All Students Total Records 1 30 of 358 LOU CAHSEE 04 CAHSEE cansee 04 CAHSEE CAHSEE o4 CAHSEE CAHSEE 05 CAHSEE 05 Mar rat 05 95 May n 05 5 Nov rad 05 0 Student Student Date of Gander Grade Mathematics m T Mathematics ay Benet B n Mathematics ELA rig modification Passed Id Name Birth Mathematics in ELA 04 05 2037 PON 06 01 1989 Male 12 d No 9 Green indicates cevedo gt 13415 r 05 18 1989 Male 12 passing ov No ov 12896 arm 06 30 1989 Male 12 No 31637 crea 07 11 1988 Male 12 N 330 X va aron 9 3 User created CAHSEE Reports In addition to the Master CAHSEE report every user has the ability to create their own CAHSEE reports This would be useful if a user needs for example a report across one year s CAHSEE administrations not all CAHSEE history The method to create templates on the CAHSEE report is exactly the same as creating My Custom Reports except that the templates are limited to CAHSEE data only
148. m a report Click on Reports icon on the Main Menu Click on the My Custom Reports or Pre defined Reports tab Click on the name of the template to run the report Locate and click on the Export to Excel button on the top right corner of your screen p pelo SCCOE Page 105 of 134 Chapter 9 Customizing Reports DMM User Manual 9 2 9 Student History Report otudent History Report is the easiest way of viewing all test scores for any one student The report displays scores of the student for those selected tests that he she has taken The demographics displayed on the report come from the last test that the student was tested on by test date To access this report complete the following steps 1 Click on Reports icon on the main menu 2 Click on the tab Student History Report 3 If you know the student s ID click the radio button for Student ID and enter the ID If you do not know the ID you can search by last name If you cannot recall the entire last name you may enter a part of it followed by an SIS 06 07 Q1 Pre defined Student History Custom Cluster Reports Student History Report This report is a complete record of test scores for each student Put the first few letters of the student s last name and a Student ID Student Last Name gar Run Report 4 This displays a list of all students whose last names are similar to what you entered You can then click on the name of t
149. marily designed to view detailed student performance on standards and items to inform instruction intervention DMM provides many different report options Other report formats can be created using Assessment Grids Chapter 9 Reports Module Chapter 9 Queries Chapter 11 Charts Chapter 10 This chapter provides details on the Classroom Reports Classroom Reports Display Tabs 1 Answer Frequency Report 2 Objective Analysis Report 3 Standard Report 4 Student Response Report Vhat information does it provide Answer What is the correct response to an item Frequenc What percentage of your class answered an item correctly Objective Displays scores by standards by grade for each subject Analysis Displays standards blue print with number of items per standard Allows sorting by performance on a standard Standard Displays scores not only by the cluster or first level of standard Report but also by the multiple levels of standards like strands i e not only for Standards at level 1 0 but also at level 1 0 1 1 1 2 etc Student Shows incorrect responses by item for each student Response Helps identify distracters Not all of these reports are available on all test types Refer to the table below for an understanding of when these reports are available SCCOE Page 65 of 134 Chapter 7 Generating Classroom Reports DMM User Manual Criterion Criterion Reference Test Reference Test not containing containing Student Stud
150. marks SCCOE Page 131 of 134 Chapter 12 Entering Scores DMM User Manual 13Appendix B DMM links to Other SChool Plan Modules DMM is linked to two other applications Planning and Reporting Module PRM and SchoolCharts It provides local assessment data for upload into PRM and it is links directly into SchoolCharts to display those charts at the district school and grade level 13 1 Data exchange between Data Management Module DMM and Planning and Reporting Module PRM Assessment data uploaded into DMM can be exported and included in PRM For example you might want to include a chart that illustrates local assessment data results for reading in your Reading Goal in your Single Plan for Student Achievement To do so follow these steps 1 Navigate to the screen that shows the data you wish to include 2 Click on the and locate the icon Export to SChool Plan on the report panel 3 Click Export to SChool Plan The system will create a code XML file that pops up on the screen Save that file to your desktop 4 Then open PRM and upload file v You can only export data from district school grade course levels Te Export from lower levels of drill down is not made available due to restrictions imposed by FERPA n NN Home Query Charts Admin si 0s Geno Central Offices Sub Districts Schools Grades Courses Student p All Regions SIS 06 07 Q1 CST 05 06 Students Tes
151. mber of proficiency levels and their description may vary from test to test Proficiency levels can be color coded by the system administrator 4 Legend for Proficiency Levels Description of the proficiency levels seen on the table header 5 Subject Header This is also a clickable hyperlink Click on it one time to sort scores in ascending order for that subject Click on it again to sort in descending order SChool Plan powered by SchoolCity Inc Page 79 of 4 Version 5 0 DMM User Manual 8 2 Student Level Data on a Norm Reference Test Ur Exceeded Standard Met Standard IX t Did Not Meet Standard un Report Name Reading Language pelling Mathematics Science Adair Charles ESTEBAN Boley Teara M Boyd Maegan ANTHONY Cassidy Danielle DANIEL Duncan Thomas ERIN Echeguren Heather JAMES Estes Silia VY Fernandez gonzales Ashley MICHELLE Gallagher Maria M Gibbs Uriel CECILE Gutierrez garcia Jesus M Hawkins Richard M Hightower Tiffanysha M Ibarra Donnie KAREN Jackson Rafael M Jacobs Johnna ANDRES Jones Lauren MARIE Juan Antonio Whitney M Markland Chance AARON Hail Erika RODRIGO Ochoa Jamison Nicolas M 0000000000000000000022020 X 3x S XS XX KR 4 OK X KK S OE K S OX X OX K X X NE NE X IE X NE es Do INE K MEX NX NS us x lt 4 K X K K Ko KH K KS SL EK OK SN OK K X we EK EK IF D DES xu IK DUO IS IE Reynolds BreAnna M On a NHT you see the following data at the student level 1 S
152. ment on the top right corner of the screen Generally the default SIS displayed upon login is the one that was last uploaded The date when a test was administered test date determines the default assessment displayed upon login the last assessment administered is the default displayed How can you recognize the latest SIS when the roster is refreshed automatically every night When the automatic nightly roster refresh is implemented it also maintains a snap shot of the SIS roster at intervals suggested by the district For example the SIS named SIS 06 07 Q1 is the first snapshot for the first quarter of the year 2006 07 Thereafter that same SIS is refreshed every night automatically It continues to have the same name On a date identified by the district a new snapshot of the SIS named SIS 06 07 Q2 is started Subsequent nightly refresh is made to the new SIS i e SIS 06 07Q2 You have the ability to select one SIS and one assessment as your default You also have the ability to change them at any point as you view and analyze data SCCOE Page 37 of 130 Chapter 3 Getting Started DMM User Manual For example if you are a teacher viewing your class performance data for a local district assessment you can set that up as your default You can then change the assessment to a state test and see how the students have performed on that test overall or on a particular standard strand objective To change an SIS or
153. meters to answer specific questions related to student performance User s access to data in this module is bound by the same rules that apply to their access to data on the main screen A DMM Administrator can generate queries for data from all levels in the system a principal for her his school and levels below that and a teacher for his her classes and students 11 1 Defining a Query To setup a query follow these steps o First click on Home on Main Menu p Selected the SIS and assessment for your chart You cannot change the SIS or assessment on the Charts or Query module Select it on the Home Page Click Query on Navigation Menu Choose parameters a General Parameters Define the level of the report b Reporting Parameters Define and apply subgroups to the query c Subject Parameters Select the subjects to include in your query d Additional Parameters Select the scores to include in your query nO h Before setting out to generate a query write it down as a sentence and underline the key words E For example Query the system for All Hispanic students not proficient in ELA in Oregon High School on CST 05 06 This is an example of a student level query It is explained in example 1 Modify the same query to find all teachers who have Hispanic students who are not proficient in ELA and then list the students in each teacher s class This is an example of a summarized query and is explained in
154. n the query results page click on Save Query Enter a name for the query and save it You can then run it again when required from the Query home screen Saved queries are only available to the user who saved them and cannot be shared with other users 11 1 2 Example Queries Example 1 Query the system for All Hispanic students not proficient in ELA in Oregon High School on CST 05 06 All key words underlined have to be translated into query parameters To define this query enter the following parameters 1 In General Parameters enter Oregon for school a in student box for all students at Oregon High School 2 In Reporting Parameters check the box for ethnicity Hispanic 3 In Subject Parameters click By Subject Area and then check ELA 4 n Additional Parameters first click By Proficiency Level and then check those proficiency levels that are not proficient for ELA which is Far Below Basic Below Basic and Basic on the CST 5 Run the query 6 On the Query results page you can click on the subject and sort results within the 20 results displayed 7 Click on Save Query button to save your query SCCOE Page 120 of 134 Chapter 11 Querying for Data Sets DMM Query Home Student File SIS 06 0 Set General Report Parameters Region All r Campus oregon f Class Grade all Ooo Oo Show Reporting Parameters Show Subject Parameters Show Additional Parameters e Tl at Home
155. n them as you select querying or charting parameters 6 2 Canceling a Subgroup Filter To cancel the filters you setup to define a subgroup 1 Click on Show Reporting Parameters 2 Click Select None 3 Click Apply 4 Check back at the top of your screen when the screen refreshed to make sure that the Selected Parameters Frame has disappeared Selected filters will automatically be lost when you logout of the application 6 3 Note on Numerically Significant Subgroups PSAA and NCLB prohibit reporting to the public student group data that is not numerically significant Please refer to http www cde ca gov ta ac ay documents infoguideO6 pdf for a definition of what numerically significant However for instructional planning purposes a district may need to identify smaller groups To support this effort DMM filters and displays data even for groups that are not numerically significant Exercise caution in interpreting these results use them more for individual student identification and instructional planning rather than for reporting 6 4 Viewing CAPA Scores STAR Test data discs provided by the state also include CAPA scores A proficiency level of 4 on CAPA is considered equivalent of a proficiency level of 4 on the CST hence both scores count toward overall percent proficient when summarized for a grade school or district At the time of uploading CST data CAPA scores are also uploaded SChool Plan powered by SchoolCity
156. nglish 442 Adame Ulysses A Portuguese 34000 Adams Armando Filipino Pilipino or Tag 11081 Adams Coor Spanish Use this link to filter by demographics Notice that the filters come from the first assessment on the template Show Reporting Parameters for CELDT 05 06 OW Fe NN WRF ULUNUU A W N fF WH FN A KF UN 9 2 6 2 Show Reporting Parameters Filter In addition to filtering by the location of the student you may also filter by student demographics For example in the screen above notice that students who have scores for either the CELDT or the CST total of 3352 are listed ACELDT CST comparative report would be more focused if it included only students who are English Learners To filter the report for those students alone Click on Show Reporting Parameters Check Yes on the EL box to include only English Learners Click Apply Reporting Parameters Now the report displays only the 101 EL students who have tested on the CELDT assessment and their performance on the CST au om SCCOE Page 104 of 134 Chapter 9 Customizing Reports DMM User Manual f e ll Li At 5 Home Query Charts Admin My Settings Reports Scanning Logout Help Select all Select None Gender C Female Male Ethnicity O Blank C Cambodian C Guamanian C Laotian C Samoan Cl African American or Black C Chinese L Hispanic or Latino Native Hawaiian Cl Vietnamese Cl American Indian or Alaskan Native Declined to sta
157. nsist of e Profile Table student demographics e Achievement Table student scores e And access to the Report Panel consists of multiple functions like ability to export data to Excel create PDF reports export data to PRM module and access to SchoolCharts At the Class level detailed data also include four classroom reports These are discussed in Chapter 7 Generating Classroom Reports 5 1 Accessing Detailed Data To access detailed data for any level in the system navigate to that level and then click on the to the left of that level The is also called the Show Detail button Opening the detailed screen at the district level provides detailed data for the district Opening it at the school level provides this information for the school and a teacher can view detailed data for his her class if he she opens the detailed data screen at the class level The default state of the Show Detail button is 1 Click on it once to open up the detailed iie views 2 This opens the detailed views showing the Profile Table Achievement Table and Report Panel 3 Click on it one more time it turns into a when you click once to open details to close the detailed views and return to the summary view 4 You can also open more than one to compare data For example at the school level a district Miri uz can open and compare data for two or more elementary schools EG te The Show Detail
158. nt Subject a rires objectives Taken Report Generated at the Class Level Login and click down to the class level 2 Click on the to the left of the class Remember To generate the report by student run the report at class level 3 On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates 4 Locate the template and click on View Tiffany has no scores in 03 04 CST Longitudinal MATH 3 Yr Report 04 05 06 and 04 05 ol District gt Oregon High School gt Austin Julie gt All Classes gt ALG 1 F Period 3 Section 213 srox f csroxo4 csro40s csro40s csrox06 csrOs06 O Bahman mte SOOO LLL o oz O a S Cardoso Robbie 22 Et 4 2 928 aba OE CjaMoamd Qe O 0 238 Algebra I fevans Amber 2 2 Th sstudent dropped scale Po amz Algeral O c1 MM Q ua OM a a Sanchez Robert J 2 Silva Samme J J Smith Bennett Smith kellie J Soto Erick d T o Williams Jorge 3 332 1 O The report generated at Class Level shows SCCOE Page 94 of 134 Chapter 9 Customizing Reports DMM User Manual 1 Individual Student names 2 heir Proficiency level for th
159. nts Proficient and Above 13 The first chart shows you what percentage of your class was proficient on the test you selected and how that compares with school wide and district wide averages Here s How Your Class is doing for CST 05 06 ELA Your Class 30 of Students are Proficient and Above School wide 42 of Students are Proficient and Above District wide 50 of Students are Proficient and Above F Your Class E School wide ll District wide 2 c o 3 a 6 Here is the number of students in your class who took the test and the Pees MUR ANM number who are proficient of Students in Your Class 43 of Students Proficient and Above 13 Proficiency on the CST test means all students who got a proficiency level of 4 and 5 or a scale score of 350 or more You school district provide similar cut points for proficiency on your school district assessments If you designed a test and only your class took it then the bar for your class will be equal to the school wide and district wide averages When we talk of district wide average we refer to those schools in your district that use SChoolPlan DMM to input test scores Page 7 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard The second chart shows not only proficiency data but also the placement of students in all proficiency levels On a local assessment the number of proficiency levels and their names may vary depending on how your scho
160. nts who have not scored proficient or above on the California Standards Test in English language arts for three years e Students with Disabilities These are students who receive special education services and have a valid by the state disability code In addition to subgroups based on these categories a school district may wish to disaggregate data by other criteria from the point of instructional planning It is therefore important that any application used for data analysis and reporting must also be able to produce performance reports for these subgroups DMM e Allows filtering of data for any subgroup defined by you These may include subgroups that need to be reported on for NCLB compliance and Subgroups required by a district or school for planning purposes e Different users can setup different subgroup filters at any one point in time e Subgroups can be created by you based on a combination of demographic and program parameters For example you can setup a subgroup of Hispanic male students receiving Title I e When you setup a subgroup in this application you can then generate data views and reports for that subgroup e You can also generate charts showing performance of specific subgroups SChool Plan powered by SchoolCity Inc Page 58 of 7 Version 5 0 DMM User Manual 6 1 Setting up a Subgroup qd f e ul x At b Home Query Charts Admin My Settings Logout Help E Version 4 4 eM C Sub Districts E Student
161. o 7 o v 9265 Bautista Kevin 9 7 ENMM o 4 75 ooo v 9375 Jozwiak Sergio 9 3 MM o 3 5 34 o 5 10686 Bowers Joanna 9 6 Me ct 76 o2 ow 10 13322 Navarrete Sovita 1 6 ER 16 82 30 NA 7 13758 Caldwell Daniel 9 3 BE 7 78 23 NA 10 14970 Chavez Crisly i 2 Ea 32 82 46 NA 4 15022 Gallegos Hammaker 11 1 26 42 82 56 NA 15060 Toto Kisling 11 3 EC 26 82 40 NA 15238 Snell Dobson 11 4 ea 32 82 46 NA 6 20678 Bucaro Bianca 9 7 EM 415 78 1 NA 15 26134 Wilson Cecelia 9 6 In TE 421 78 5 NA 7 26444 Rasmussen Luciana 11 7 EX 5 82 19 NA 9 27575 Odonnell Kelly Au Es 40 78 56 NA 6 28411 Ruffo Whitney 5 Ea 35 78 51 NA 7 29334 Danielsen Ryan 6 ss 7 78 23 mA 5 29375 Suess Audrey 5 57 11 82 25 NA 10 29907 Foo Gurnoor 2 EC 18 78 34 NA 6 29911 Morley Kasandra 4 ETSI 7 78 23 MA 10 30527 Hallila Ahmet 6 4al 78 17 NA 12 31447 Pingol Graceanna 2 EE 40 78 56 NA 10 33022 Biggs Marlee 2 EE 40 78 56 NA 10 35845 Chavez Matthew 8 pw 10 78 6 NA 13 37418 Cortez Carolina 7 nuu 421 78 5 NA 37696 Marquez Andrew 2 21 82 35 NA 37707 Rizo David 2 EE 37 82 51 NA 38113 Torres Yvette 4 3 78 37 NA 11 Class Performance Summary By Standard Cluster Total Number of Students 43 Standard Cluster 3 0 4 0 Number of Items 8 18 16 13 20 Class Average Correct 61 55 52 61 50 Correct of State Minimally Proficient Student MPS 79 62 62 77 58 Difference 18 7
162. oc Science Life Science The grade at which they were when SE they took the test last year was 7 Primary Language Generate Blank Report Arabic vr Armenian Cantonese Assessment city English Grid Blank Farsi Persian African Filipino Pilipino or Tagalog German Gujarati Japanese Indian or Korean Alaskan Native Mandarin Putonghua Asian Indian Other Non English Language Chinese Portuguese Declined to Punjabi state Russian Filipino Serbo Croatian Hispanic or Bosnian Croation Serbian Latino Spanish Japanese Urdu 7 63 369 58 364 SChoolPlan SCCOE Korean Vietnamese Native Hawaiian School Mobility Page 41 of 130 Chapter 3 Getting Started DMM User Manual m sometimes you may see more than one level tested under the same grade This could happen if some students tested out of level or were retained from the previous year or if the SIS data extract contained T grade errors or Student Id errors so that one student was confused for another one based on Student ID 3 6 Understanding the Methods of Navigation Drill Down DMM affords every user the ability to generate data views at different levels depending on permissions and access levels The system employs a top down access to data data views start at the district level and go down to the student level hence the name drill down A district administrator starts at the central office level and can drill down
163. ocial Sciences and World and US History as applicable Same chart as above for Science and EOC Sciences CST ELA and all other subjects Proficient AMO of Ethnic Subgroups compared to District County and State CST ELA and all other subjects Proficient AMO of other NCLB Subgroups compared to District County and State Performance of subgroups on individual subjects Page 6 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts Proficient AMO by grade level 3 year comparative for all subjects 9e at all proficiency levels by grade level for all subjects Mean Scale Score for all subjects by grade level CAHSEE students passing of Ethnic subgroups in school District County and State over time in ELA and Math Similar set of charts for other NCLB subgroups CAHSEE students passing by Grade in school District County and State over time in ELA and Math CAT 6 Quartile distribution by subject Students scoring at or above 50 Percentile on CAT 6 by Ethnic Subgroup compared to District County State for all subjects Students scoring at or above 50 Percentile on CAT 6 by other NCLB Subgroups compared to District County State for all subjects Students scoring at or above 50 Percentile on CAT 6 by Grade compared to District County State for all subjects 96 Students scoring at or above 50 Percentile on CAT 6 by Grade over time f
164. of reports 9 1 Assessment Grid The Assessment Grid module allows districts to create customized reports that summarize assessment data All users have access to the Assessment Grids at their level but only DMM system administrators create templates This promotes SCCOE Page 82 of 134 Chapter 9 Customizing Reports DMM User Manual consistent reporting throughout the district If you are not the DMM administrator you may want to skip the next two sections You may however like to learn what your choices are so that you can ask your DMM administrator to create assessment that meets your needs Assessment grids are very flexible Once set up the data they display changes as you move between levels For example a teacher can use a template to run a report that displays student data on three subsequent administrations of the CST and a principal can use the same template to view the same data not by student but summarized by grade Examples have been included in this chapter to illustrate this 9 1 1 Tips for Creating Assessment Grid Templates Pointers for Creating Assessment Grid Templates 1 Only DMM administrators can edit delete or add new assessment grids 2 Other users can only View reports 3 You can setup Assessment Grids to be e Multiple Year Reports longitudinal reports e Multiple Measures Reports comparing performance on different types of assessments e A combination of both viewing longitudinal data on
165. ol district defines them I Your Class School wide ISl District wide Wi J D T z ud un rum a Far Below Basic Below Basic Proficient Advanced Did Mot Attempt ar Below Basic Below Basic Basic Proficient Advanced Did Not Attempt Bl Your Coss 18 we a om The third chart goes a little deeper For each UT o content porem as the state refers to them on the CST this chart gives you the average percent correct i e the percentage of items your class answered correctly on each standard or content cluster compared with school wide and district wide average Clusters Standards Performance Avg Correct for Your Class Compared to Your School and District for CST 05 06 ELA ll Your Class F School wide ll District wide Average Correct B Your Class lll School wide ll District wide Clusters Standards Here is a Word Analysis and Vocabulary Development description of Reading Comprehension the standards ncmpc M ee content clusters Written Conventions Writing Strategies Writing Applications Grade 4 and 7 only On the state CST test you only see content clusters On a local benchmark assessment you would see description of standards from the curriculum Page 8 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 3 Printing Charts e t It EE Ts Dashboard Home Query Charts My Settings Reports Scoring Logout Help Welcome Austin Julie T
166. om reports in addition to those report templates setup by their DMM Administrator in the Assessment Grid module The My Custom Reports module allows every user to create their own report templates save them and generate the reports based on those templates 9 2 1 1 Creating My Custom Reports To setup your own custom report template including student demographics and scores follow these steps 1 Choose the Student SIS file that you want to analyze using the Student File and Assessment List choice at the bottom of the Main Menu screen 2 Click on Reports icon on the Main Menu 3 Click on the button New at the bottom of the screen This takes you to the Student Grid Creation Screen 4 Create a name for your report The name can be a maximum of 40 characters long and cannot contain any special characters other than parenthesis and hyphen 5 Then select the parameters you wish to include in your report by checking the appropriate boxes These parameters are included when your district uploads the test scores The example below shows a CELDT and CST report Since it is comparing student s CELDT and CST scores the report author included students home language and LEP status to display on the report SCCOE Page 99 of 134 Chapter 9 Customizing Reports DMM User Manual Home Query Charts Admin My Settings Reports Scanning Logout Help SIS 06 07 Q1 Enter name for template Welcome to Student Grid Creation in Title CELDT
167. onse by less than Algebra I 9 0 60 of the class Algebra I 9 0 S The bright green indicates a correct response by more Algebra I 20 0 gebra than 60 of the class Algebra I 7 0 Algebra I 6 0 Algebra I 9 0 Algebra I 20 0 Data displayed on this report are 1 Item Number The number of the item on the test SCCOE Page 71 of 134 Chapter 7 Generating Classroom Reports DMM User Manual 2 Standards Aligned The standard or strand to which the item is aligned Correct Response The correct response to the item A The percentage of the class that responded A as the correct response If this percentage is highlighted in a bright green color then it is the correct response and more than 60 of the class got it correct If the item is highlighted in a pale green color then it is still the correct response but only less than 60 of the class got it correct If the percentage has no colored background it is the incorrect response provided by that percentage of the class B The percentage of the class that responded B as the correct response C The percentage of the class that responded C as the correct response D The percentage of the class that responded D as the correct response No Response The percentage of the class that did not respond to the item Multiple Responses The percentage of the class that provided multiple responses You can use the sort option on the column header to learn interesting
168. or all subjects CELDT Proficient and Above by Home Language in School District County and State CELDT Proficient and Above by Grade in School District County and State Physical Fitness Test Number of Standards Achieved over time Physical Fitness Test Number of Standards Achieved by grade in school County and State Physical Fitness by Ethnicity over time Page 7 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts A Sample Chart and its interpretation Classical Academy School District Classical Academy School CST English Language Arts 2004 to 2006 Students Percent Proficient and Advanced by Grade Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 pr cer aae ee IU 2004 78 2004 38 AT la 2005 59 5B B5 i 75 B 2005 61 50 Bi 2006 65 ti 83 79 Bl 2006 3 4 49 E m T E uc E a a 2 a CST ELA Chart showing students Proficient and Advanced AMO by Grade over three years The data table shows Grade 2 2004 44 This indicates that 44 of Grade 2 students were at Proficient and Above in 2004 the n of number of students in Grade 2 who were at Percent Proficient and Above is 25 not the total number of students in Grade 2 A valid comparison on this chart is that Grade 2 showed a steady improvement in performance over three years We cannot infer that in 2006 Grade 6 performed better than all the other grades in the s
169. or all three years As long as they were in a school in the district they are included in the cohort SCCOE Page 97 of 134 Chapter 9 Customizing Reports DMM User Manual 3 In the performance standard columns we see what percentages of students are at level 1 2 3 4 and 5 On this assessment 4 and 5 is considered a pass By adding the two we know what total percentage passed in each year 4 In the scale score column we see the average scale score of the students 9 1 6 Printing Assessment Grid Reports To print a report that was generated from an Assessment Grid template 1 Run the report at the level required 2 Click on the printer icon on the top left corner of the report screen 3 For best fit print the report in landscape format 9 1 7 Copying Data from Assessment Grid Reports to Excel You may export results into Excel Once in Excel you can manipulate the data For example once in Excel you can sort find differences color code and create charts with the data 1 Click anywhere on the top left corner of the report window 2 While holding the click down drag the mouse to select the entire report 3 Right click the mouse and copy the data on a Mac use the Apple click instead of right click 4 Open an Excel worksheet 5 Click on the top left corner cell and paste the data 9 2 Reports Module A new icon Reports on the Main Menu represents a new reporting module This icon replaces the Student Grid icon
170. or equal to a student s score For example a student with a PR of 60 in Mathematics is said to have scored as well as or better than 609 of all students in the norm group who were tested on the same test and subject If the test is nationally normed then the norm group includes students tested on that subject in the same grade at the same time of year across the entire nation Percentile ranks are not equal interval scores and must never be added or averaged 1 12 1 2 Normal Curve Equivalent NCE An achievement test norm reference score that describes the performance of a student relative to other students the norming population This score is derived from percentile ranks but in contrast to percentiles an ordinal scale NCE provides an equal interval scale Students with a zero NCE have maintained their prior achievement status A mean NCE gain significantly different from zero revels that a significant change in achievement status in the student population has occurred from test to test 1 12 1 3 Grade Equivalent GE A norm reference score the grade and month of the school year for which a given score is the actual or estimated average A grade equivalent is based on a 10 month school year If a student scores at the average of all fifth graders tested in the first month of the school year he she would obtain a G E of 5 1 If the Santa Clara County Office of Education Page 18 of 130 Chapter 1 Introduction SChool Plan DMM U
171. ot tested in Science and History on the particular assessment viewed 3 n is the number of students at each grade level 1347 second grade students took the test in ELA and 59 of them were proficient sometimes the number of students varies from one subject to another within the same grade level This is because some students may have taken the test on one subject and not the other In this example 1347 second graders tested in ELA and 1348 tested in Mathematics Number tested on the Profile Table is the sum of all grade levels While counting the second grade it takes into account the larger group i e 1348 who tested in Mathematics SCCOE Page 53 of 134 Chapter 5 Detailed Data Views DMM User Manual Student Achievement Students Proficient Avg Scale Score Mathematics Science SE Soc 59 364 1347 51 354 1460 60 365 1382 59 363 1429 54 357 1460 55 355 1350 49 347 1298 73 401 1346 71 399 1460 65 375 1380 55 372 1429 54 365 1459 53 361 1348 55 359 1250 38 338 1425 f 36 333 1296 5 3 2 Understanding Achievement Data for Norm Reference Tests Any two of the scores listed in this table can be selected and displayed on the achievement table by a district system administrator 1 NPR Percentage of students at or above any select NPR Average NCE Percentage of students at or above grade equivalent Other score types can al
172. ou wish to change the first assessment you will need to start over If you wish to make a different assessment the driving assessment you will need to start over 10 Select the subject to include in your report and the Score to be Considered The choices in the Score to be Considered dropdown menu changes depending on the assessment you chose Click on Save button 11 To add more assessments click on the Add New Row button at the bottom of the screen Save each time you add an assessment 12 Select the rest of the assessments subjects and scores to include by repeating steps 8 10 There is no limit to the number of assessments SCCOE Page 100 of 134 Chapter 9 Customizing Reports DMM User Manual you may place on one report However a large report may become hard to print unless you export the data to Excel export option is provided 13 If you wish to run the report right away click on the View button If not click on the Reports icon on the Main Menu to return to the reports home screen You will see the report you just created saved on the list If you are a DMM administrator you create report templates as directed above however any template you create will be available to everyone in your district in the Pre Defined Reports tab See Chapter 9 3 9 2 1 2 Editing My Custom Templates To edit a report template 1 Click on Reports icon on the Main Menu 2 Click on My Custom Reports tab 3 Locate the template you
173. percentage passed in each year In the scale score column we see the average scale score of the students Now view a similar summarized report generated this time at the sub district level to compare school performance Report Generated at Sub District Level by School SCCOE Login and click down to the sub district level Click on the to the left of the sub district Remember To generate the report by school run the report at sub district On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates Locate the template and click on View Page 96 of 134 Chapter 9 Customizing Reports DMM User Manual CST Longitudinal MATH 3 Yr Report 04 05 06 122 students at Delaware High in 06 07 Q1 14 of the 122 students had a took the General Math test in 05 06 They proficiency level 4 in 03 04 have been in the district for all three years 15 in 04 05 and 18 in 05 06 31 5 37 32 25 0 Mathematics High School Math Grades 9 11 oo Performance Sap rage aa oi IE din c en uS ANCHO ele mlm mle om e fmm fol NN 4 0 14 26 4a1 17 0 0 359 s 14 4 23 s5s o 334 8 29 26 29 5 io 3a Mathematics Algebra I gg Mathematics Ela a le Student Aei aaa x le 9 o Student Performance x i Campus Name Standa ge Sa Standard s Sca e School nh rpg M eripe um nuin E Oregon High School
174. performance summaries at the district school grade teacher and class level A teacher can view an overall summary of her class performance on any particular assessment a principal can compare performance by class teacher or grades in his her school a district administrator can view summarized performance data for all the levels in the system Read the section Summary Table in Chapter 3 Getting Started before proceeding to read this chapter While generating and viewing performance summaries it is important to remember what method of navigation was used to arrive at the summary view For example if a principal uses the Progressive Navigation technique to click on his her school followed by any one grade to arrive at the performance summary by teacher he she will see only the teachers of that selected grade If he or she had used the Direct Navigation method to click on the Teachers level button he she will see all teachers in the school not of a particular grade level This is explained in more detail in Chapter 3 Getting Started Different assessment types present different scores in the summary table Refer to the table below for summary table values available on each assessment type A DMM system administrator can set the display to any one of the possible scores on the summary table at a given point in time Proficiency Levels Percentage of students who are oroficient and better Percentage of students who are advanced
175. phics and scores are secure even though they are being accessed over the internet 1 2 3 4 Each district accesses their data from different locations on the servers Anyone who has not been given this location URL cannot access that districts data Each user has a username and a secure encrypted password Only the district DMM system administrator can create accounts for new users Most importantly while data is being accessed over the internet it is encrypted and cannot be tampered with Servers have 128 bit encryption SSL Secure Sockets Layer implemented providing the same type of security as general credit card processing Santa Clara County Office of Education Page 12 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 1 5 Intended Users of DMM DMM is designed to answer questions related to student performance support instructional planning and meet mandated reporting requirements District administrators school site administrators program coordinators and teachers can access data that is of interest to them 1 6 Types of Users Data in this application is accessible four different types of users 1 6 1 Central Office Users This user type includes district administrators assessment coordinators and administrators who work with and need to access student assessment data for the entire district including every campus and student 1 6 2 Campus Users Campus level administrators like principals and
176. reate a subgroup by combining multiple criteria See Chapter 6 Accessing Data for Subgroups for more details 9 1 5 Some Example Assessment Grid Reports The examples shown here may or may not be available in your districts DMM If you like the reports you see here you can request your system administrator to create the templates as shown here 9 1 5 1 Example 1 CST Cluster Report in Math This template shows scores on one test only e Scores Raw score score by standard as percent correct scale scores with an aggregate threshold of 350 e Breakout by Subtest valuable for middle and high schools Template Design Title CST 05 06 Math Cluster Report NER S egate Expa Test As EI A teacher s report using the template to show student scores If you are a teacher you can generate a report to show raw score scale score and cluster scores for all your students 1 Login as a teacher 2 Click on your name 3 Locate the class for which you want the report and click on the to the left of it Remember To generate the report for students run der report at class level 4 On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates 5 Locate the template and click on View 6 In the screen below you see what the report looks like SCCOE Page 90 of 134 Chapter 9 Customizing Reports DMM User Manual Notice that the teacher has run the report for her
177. ree years 3 heir scale score for three years Notice that this report has been run on SIS 06 07 Q1 A teacher can change the SIS to 05 06 and then run the same report to get the three year scores for her last year s class to see if they showed improvement when she taught them Report Generated at School Level by Grade course 1 Login and click down to the school level 2 Click on the to the left of the school Remember To generate the report by grade course run the report at school level 3 On the Report Panel on the left click on Assessment Grid This brings up the list of all available templates 4 Locate the template and click on View CST Longitudinal MATH 3 Yr Report 04 05 06 Maple Valley School District gt All Schools gt n Student File SIS 06 07 Q1 i Aakkipra E 34 9th graders in 06 07 at grade and by course Oregon High took General P Math test in 05 06 They were in the district for three 5104 05 csroaos X csros06 csSTO0S5 06 years and only their scores o9 Grade s34 2 44 26 26 o oo s 8 at 23 26 o fo s 2 ai as 20 o fol 31 4 6 16 33 33 i6 o jojo 316 16 16 16 16 so o o 3235 N o p n WwW N N NUP S NJUN Un W N A N uN course at Oregon High in meist epe La T T semer a z as se e 0607 have been in the fascenc s 1 o pep ofo district for three years mscsmvsusr 1 o 1o o o They took
178. retation practices that may be specific to individual school districts may not be included in this manual This manual is organized into twelve chapters Please refer to the table below to learn what chapters are relevant to you Our recommendation of relevant chapters is based on the type of user and functionality that is available to each user type Relevant Chapters Central Office User District Administrators All chapters Technical Personnel handling data etc Campus User Principals Assistant All chapters Principals Resource Specialists etc minimum Please contact your districts DMM system administrator if you have any questions about what level of access your login gives you You can also refer to Chapter 1 Section 1 6 Types of Users for more details 1 Introduction Welcome to SChool Plan Data Management Module DMM Thank you for choosing DMM as your assessment data analysis and reporting solution 1 1 What is SChool Plan SChool Plan is an integrated set of applications designed by the Santa Clara County Office of Education SCCOE as a comprehensive system to provide school personnel with a web based solution for data analysis instructional planning and reporting It facilitates comprehensive reporting linked to research based best practices that help educators track and analyze student performance and generate reports such as the School Accountability Report Card SARC the Single Plan for Student Achievem
179. rformance on a state test you can select the current roster and get this data for your current 5 grade You can then change the SIS to last year and run the same report to see how last years 5 graders did on the same three assessments It helps look forward at student performance data To illustrate this let us assume you are a teacher teaching history in the 7 grade Let us assume that the state test only tests that subject in the 9 grade You would normally not be able to get feedback on how your students did on that state test 2 yrs after you taught them In this system you can select the SIS of the year in which you taught them and the assessment from 2 yrs later and be able to view their performance data In this case however you will only be able to view the data for students who stayed in your district Page 40 of 130 Chapter 3 Getting Started DMM User Manual 3 5 4 Understanding Grade vs Level Tested DMM often refers to two terms grade and level tested Level tested refers to the grade in which a student was when he she took the assessment you are viewing It is sufficient to remember that grade comes from the SIS upload and level tested comes from the assessment If you have selected SIS of 05 06 and assessment of 05 06 then grade is the same as level tested f 2 Hl M E D q Home Query Charts Admin My Settings Reports Scanning Logout SIS and assessment Selected from the sam
180. rict subscribes to SChoolPlan Data Management Module DMM or Planning and Reporting Module PRM you automatically have access to SchoolCharts linked into those two modules e f your district school does not subscribe to DMM or PRM you can still subscribe to SchoolCharts Contact peggy siull sccoe org or sign up online at http sccoe org schoolplan Features o Includes over 200 preformatted charts for AYP API CST CAHSEE CAT 6 CELDT and PFT Physical Fitness Test and a consolidated APR Accountability Progress Report delivered in a web based environment o Present data disaggregated by programs and sub groups as mandated by NCLB o Displays trends across multiple years o Provides ability to compare your district to other districts in your county and in your state your school with other schools in your district o Provides the ability to print charts and to copy them into other applications such as Microsoft Word and PowerPoint How can I access them 1 You can access SchoolCharts in multiple ways 2 f you were invited to subscribe to SchoolCharts sign up and access them Contact peggy stull sccoe org for more information 3 If your school district is a SChoolPlan DMM or Planning and Reporting Module PRM customer you have assess to SchoolCharts from within those applications How to access SchoolCharts from SChoolPlan DMM Login to SChoolPlan DMM using the username and password assigned to you Err Grades Cour
181. rts Sub Districts At My Settings Grades Courses RE p Reports Scoring Scanning Logout SCCOE gt Maple Valley School District gt Maple Valley School District gt Oregon High School gt Austin Julie gt All Classes Students Tested 27 Report Name ALG 1 9 F Period 2 Section 212 ALG 1 9 F Period 3 Section 213 ALG 1 9 F Period 4 Section 224 ENGRNG TECH 1 F Period 6 Section 716 Show Student File and Assessment List Class Period and Section Links Help Version 5 0s SIS 05 06 Q1 Algebra EOC Final 05 06 Students Proficient Mathematics Show Reporting Parameters 8 1 Student Level Data on a Criterion Reference Test Report Name Adair Charles ESTEBAN Boley Teara M Boyd Maegan ANTHONY Cassidy Danielle DANIEL Duncan Thomas ERIN Echeguren ndier JAMES Estes Silia VY Gallagher Maria M Gibbs Uriel CECILE Gutierrez garcia Jesus M Hawkins Richard M Hightower Tiffanysha M Ibarra Donnie KAREN Jackson Rafael M Jacobs Johnna ANDRES Jones Lauren MARIE Juan Antonio Whitney M Markland Chance AARON Nail Erika RODRIGO Ochoa Jamison Nicolas M 0000000000000000 7 00000 Fernandez gonzales Ashley MICHELLE Lopez Gonzales Eudoro MATTHEW PSR Proficiency Level 1 Far Below Basic 2 Below Basic 3 Basic 4 Proficient 5 Ag ggjnced 8 Not Available 9 Did Not Attempt Mathematics Science On a CRT you see
182. s you would use Progressive Navigation Navigating as a Teacher Now assume the role of a teacher Direct Navigation e Click on the button Classes SCCOE Page 43 of 130 Chapter 3 Getting Started DMM User Manual e You Will see a list of all your classes keep in mind the SIS you have selected e lf you teach at the elementary level you will only see one home room class Progressive Navigation Using Progressive Navigation to reach the level of classes gets the same results At the next level the student level you can navigate directly to all the students in all your classes collectively or list students by class Again in the case of an elementary teacher viewing his her class there would be no difference Note While navigating to different levels you must always keep the SIS and Assessment chosen in mind The SIS chosen determines the list of classes or teachers you view The Assessment chosen also influences the views For example if you as a teacher selected a local assessment and then navigated to the student level you would only see those students who took the test Similarly a principal looking at data on a state test would only see those grade levels that were tested on that assessment SCCOE Page 44 of 130 Chapter 3 Getting Started 4 Viewing Data Summaries The summary table presents a quick overall performance summary on any given assessment Depending on the level of a users access they can access
183. s a maximum of 5 subjects in a test Show Detail Button The blue button represented by a icon to the left of the level is the Show Detail button Click on this button to access detailed data for that level and to access the Report Panel Functions on the Report Panel allow you to create reports and to export data SCCOE Page 34 of 130 Chapter 3 Getting Started DMM User Manual in various formats 1 The Level for which the data summary is presented The screen below shows the summary for the district level As you move to other levels in the system you may see multiple rows of summary data For example a district administrator who has traversed to the School level sees a Summary Table containing summaries for all the schools in the district A teacher sees the summary of each of his her classes at the Class level Tl Ag e Home Query Charts 5i Central Office Sub Districts Grades Courses Student All Central Offices Summary data SIS 06 07 Q1 CST 05 06 for the district Students Tested 3247 Proficient s level District level Students Proficient p aa Report Name selected ELM Mathematics Science a Life Science 32 38 41 Maple Valley 52 Show Student File and Assessment List Show Reporting Parameters 2 Summary Scores Rainbow The Summary Table displays the overall performance summary rainbow for all subjects in the assessment For example
184. s will include all scores that do NOT have a CAPA level these will be non CAPA scores hence CST scores alone SChool Plan powered by SchoolCity Inc Page 63 of 7 Version 5 0 DMM User Manual mA T i x If d gt Home Query Charts Admin My Settings Reports Scanning Logout Help Show Student File and Assessment List Hide Reporting Parameters Select All Select None Apply Gender C Female J Male Ethnicity Blank C Cambodian C Guamanian Cl Laotian Cl African American or Black L Chinese C Hispanic or Latino Native Hawaii Cl American Indian or Alaskan Native lDeclined to state Japanese Cl Other Asian Check Blank to filter Cl Asian Indian Cl Filipino C Korean Cl Other Pacific for non CAPA scores ASAM Enrolled lt 90 Days Prior to Test C Blank Llyes Class Size Reduction Program L1 Blank Lino Yes EL Program Type C Blank CIEL in ELD amp SDAIE with PL ELinELD Other CIEL in ELD amp AS through PL JEL in ELD amp SDAIE CI None EL Year First Enrolled in US School l Blank 12000 12002 12004 12006 paum SChool Plan powered by SchoolCity Inc Page 64 of 7 Version 5 0 MM User Manual UO 7 Classroom Reports Item Analysis and Standards Detail Reports Classroom reports display assessment data with item analysis and performance specific to standards and strands They show assessment results by student organized in four different categories and are pri
185. scale score is less than 350 the number displays in red You can set an aggregate threshold when only certain choices are made in the Field box Aggregate Threshold is available when you choose the following e Avg Scale Score e Avg Raw Score Expand Objectives If you want to include results by Objective Standard on your report then choose Average Raw Score and check the Expand Objectives box for that row This ensures that the report includes not only the total raw score but also the scores by objective as percent correct If you want to see the number correct use classroom reports Chapter SCCOE Page 86 of 134 Chapter 9 Customizing Reports DMM User Manual Test Taken If you wish to display the subtest the student took check the box for Test Taken For example it will show all of the data separately for the science tests taken at the high school level This not only displays the subtest at the student level report it also produces a powerful aggregation of data by subtest for secondary grades See example later in this chapter This Assessment Grid template will keels the following report Title c 05 06 PL Score By Standard SS Scien ED CD Threshold ora o TEL Ra r mir muj CLC L B F CLC L j L F CST 05 06
186. ser Manual score was the same as the average for all fifth graders tested in the eighth month the grade equivalent would be 5 8 There are some problems with the use of grade equivalents and caution should be used when interpreting this type of score For example if a student at the end of fourth grade obtains a G E of 8 8 on a Mathematics subtest this does not mean that the child can do eighth grade work Rather it means that the child obtained the same score as an average student in the eighth month of the eighth grade had the eighth grade student taken the fourth grade test Best practice suggests not reporting or using GE scores as they are often misunderstood and misused 1 12 2 Scores in Criterion reference Tests 1 12 2 1 Raw Scores Haw score is the number of items answered correctly on any given test or subtest Although raw scores are a good way of comparing students performance for the same test they cannot be used to compare achievement across content areas or from grade to grade or test to test DMM reports total raw scores as well raw scores by standard skill area as number correct and as percent correct where that data is available 1 12 2 2 Scale Scores Because raw scores do not take item difficulty and test variations into consideration they are of limited value in measuring longitudinal student progress Raw scores are therefore mathematically converted into scale scores Scale scores can be averaged and summ
187. ses Student SIS 06 07 CST CST 06 07 a Science Sas a Foc Show Student File and Assessment List Show Reporting Parameters Page 1 of 9 SChoolPlan DMM User s Guide Supplement SchoolCharts e i i A Home Query Charts My Settings Reports Scoring Logout Help e Grades Courses Student CCSA gt San Diego gt Classical Academy gt All Schools SIS 06 07 CST CST 06 07 Students Tested 500 Students Proficient Report Name Mathematics Science Hist Soc Science Kansas Charter School 74909 Student Profile Student Achievement Students Tested Primary Language Students Proficient Avg Scale Score Generate Gender Blank Level Hist Soc Report Female English Tested ELA Mathematics Science Science mm Male Mandarin Putonghua 62 315 80 398 Ethnicity Parent Education Level Assessment Blank Blank American Indian or College graduate Alaska Native Declined to state or a Black or African unknown Export To American Graduate school post Excel hinese graduate training High school graduate 4 Click on the Some college includes AA SchoolCharts degree i 3 58 3175 72 390 icon here Receiving Title I Services No EL Program Type SchoolCharts SchoolCharts comes up in a new window You can close this window after you have looked at the charts you will be back in SChoolPlan DMM You can only access SchoolCharts when you click on the at Region
188. so be supported to accommodate variations in tests SCCOE Page 54 of 134 Chapter 5 Detailed Data Views DMM User Manual Student Achievement Students with NPR gt 50 Average NCE Level Tested Reading Language Spelling Mathematics 2 n 3 n 4 n 5 n 6 n 7 n 6 n 9 n 0 n 62 54 1367 45 50 1269 50 52 1361 54 53 1346 59 52 1303 55 52 1277 50 42 2 73 62 831 70 60 760 63 56 546 55 1367 55 51 1269 58 54 1361 62 56 1346 54 53 1303 51 52 1277 00 42 2 74 62 831 70 62 760 63 58 655 74 64 1365 75 64 1266 72 61 1360 68 58 1346 amp 6 58 1302 65 56 1278 50 45 2 73 62 1371 73 63 1269 66 61 1362 70 59 1349 71 60 1303 amp 0 55 1273 DO 42 2 70 amp 5 831 75 64 754 68 62 654 The screen shot above is the typical display for a criterion reference test The data display includes 1 Level Tested this is the grade level for which data is being displayed Please read section on Understanding Grade vs Level Tested in Chapter 3 Getting Started 2 Summarized score for each subject tested on the chosen assessment For example 62 of second graders are at or above the 50 percentile The threshold for the percentile rank can de set by the system administrator at the time of selecting the scores to display on the achievement table For example he she may display the percentage of students who scored at or above the 75 perc
189. sssss 117 11 Querying Tor Data Sets insincere 119 il STIs OUO conduite obtuse ats lotto cs E MEUM EIS 119 TELI Savna a COLO psupiUe UU EH PIUNIEUCONEUUNDI ESS 120 11 52 Example QUGIIBS xcicestte tedio on Ime enda RB S ARDRS Marden ee 120 12 Entering Scores Online Using A Scoring 124 12 1 Entering Scores on Rubric based Assessments 124 12 2 Campus Level user Entering Scores for all Teacher s Classes 126 12 3 Entering Scores for Assessments with a Total Raw Score 126 12 4 Entering Scores for Assessments with Raw Scores for Multiple Skills anda Total RIW CONC acetic ettet teu etum detenti uuu ten EE RUE EE 127 12 5 Entering Scores for Assessments with Multiple Subjects with Raw Scores for Multiple Skills and a Total Raw Score in each Subject 128 12 6 Types of Assessments and Score Entry Choices 128 Appendix A Handling Pop Up Blockers 129 Allowing pop ups in Internet Explorer eese 129 Allowing pop ups on the Yahoo toolbar eeeeeeeeeeeeeneene 130 Allowing pop ups on the Google toolbar seeesssseeessssse 131 13 Appendix B DMM links to Other SChool Plan Modules 132 13 1 Data exchange between Data Management Module DMM and Plannin
190. strict administrator is automatically set to create charts for data from all levels in the system a principal for her his school and levels below that and a teacher for his her classes and students 10 1 Generating a Chart To generate a chart a First click on Home on Main Menu b Selected the SIS and assessment from which you want to generate a chart c Click on Charts on Navigation Menu d On the next page enter a title for your chart e Click on Show General Parameters Note that there are three sets of parameters a General Parameters Define the level for which you want a chart b Chart Parameters Select the type of chart and the x and y axis values c Reporting Parameters Define and apply subgroups to the chart f Select the level for the chart You can generate a chart for one school for the whole district one teacher or one class If you do not make any selection DMM will default to the highest level to which you have access A principal for example will default school level data g Check grade levels you want to include If none are checked all grade levels will be included h Open Chart Parameters i Select the chart type Different assessments will create different types of charts CRT Data a Bar charts options i Percentage of students proficient met minimum li Percentage of students advanced ii Percentage of students within a certain scale score range IV Percentage of students within a r
191. t access to data summaries SIS 06 07 Q1 CST 05 06 SCCOE Page 30 of 130 Chapter 3 Getting Started DMM User Manual Region button refers to the State or County Office of Education where your district is located DMM is built to handle state wide implementations and therefore supports this level If yours is not a state wide implementation you will find that the Region level shows only your district data since no other district data is clustered under it Central Offices is the level at which you view summarized data for the district Sub Districts are applicable if your district is divided into sub districts If your district is not divided into sub districts the data from the district level will be repeated for the sub district level Schools button provides a summary of performance by school on the assessment elected A campus level user like a principal has access to the system at this level and is able to view their school only Grades Courses button provides a summarized data view by grade for all grade levels and by grade and course for middle and high schools where classes can have mixed grade levels Teacher button displays the summarized performance of all the students in each teacher s class classes This is the level at which teachers has entry into the system Class button provides access to all the classes This button is not available to central office users since there would be too many classes to display
192. ta Kevin Filipino clicking directly on 33022 Biggs the first or last 10686 Bowers name of the 20678 Bucaro student on any of 13758 Caldwell Daniel White not the Dashboard 35845 Chavez Matthew Filipino reports 37418 Cortez Carolina Hispanic or Latino 29334 Danielsen Ryan Hispanic or Latino 6362 Evans Amber White not of Hispanic origin 6222 Fizer Saul White not of Hispanic origin 29907 Foo Gurnoor Hispanic or Latino aA c r eae Bi E d umrL L ul Either method produces the same report Student History Report All of the Dashboard reports described above provided detailed data on a single assessment of your choice at a time Reports listed under My Custom Reports and Pre defined reports provide data across different types of assessments and across time Please refer to the screen shot on Page 13 for a quick pointer on these reports Please look for more details in the SChoolPlan DMM User s Guide For more details on SchoolCharts please refer to SChoolPlan DMM User s Guide Supplement School Charts Page 23 of 23 SChoolPlan DMM User s Guide Supplement SchoolCharts SchoolCharts What are SchoolCharts e SchoolCharts are preformatted charts that you can access and immediately use with various audiences in your school e You do not have to provide any data we use research files provided by CDE e We keep the charts updated with data revisions from CDE and new releases of data as they happen e f your dist
193. ta is presented in a variety of ways including data over time against state and federal accountability targets SChool Plan DMM User Manual by subgroups by subject and by grade Comparisons are made between the school its district and California 1 2 Benefits of DMM At its most basic level you can use DMM to View individual student performance data on state and local assessments View the same data for rerostered students View data summarized by class course grade teacher school and district View longitudinal data across multiple assessments Make data available to all stake holders in a secure web based environment Chart data Print reports Export data 1 3 Definition of a Web based Application A web based application is a software package that can be accessed through a web browser like Internet Explorer or Firefox The software and database reside on a central server rather than being installed on the user s desktop system and are accessed over the internet Web based applications give you an opportunity to access your information from anywhere at anytime DMM is a web based application and can be accessed on a district or school network or from home or any other location where internet access is available It is compatible with the Mac as well as PC See Chapter 2 Setting Up DMM for specific technical requirements in either environment 1 4 Data Security Multiple methods of security ensure that student demogra
194. tal Students 35 Total Students 10 Standard Standard J Click here to export summary report to Excel Total Total Students Students z Perf Level n Perf Level n 4 7 17 5 A 1 12 5 Perf Level n 96 Perf Level n 2 5 E 2 20 0 9 25 7 1 10 0 3 14 40 0 2 4 40 0 1 3 21 52 5 I 1 12 5 2 10 25 0 P 112 5 1 2 5 0 N 562 5 9 25 7 3 30 0 1 2 9 Show Reporting Parameters for Algebra EOC Final 05 06 9 2 5 Sorting Data on Reports To sort click on the column header not on the arrow Click once to sort in ascending order Click again to sort in descending order 9 2 6 Filtering Reports There are two ways to filter a report in the Reports module 1 Use the drop down menus at the top of the report 2 Use the Show Reporting Parameters for Assessment Name filters at the bottom of the page 9 2 6 1 Dropdown Menu Filter After running a report it can be filtered by level by demographics or a combination of both For example on the CELDT CST Comparative Report see next screen shot you can filter the report by school course grade and teacher These filters depend on your access level to the system For example a central office user is able to filter by school course grade and teacher but not by class This is because allowing a central office user to filter through a large number of classes would put a huge load on the system A campus level and a teacher would be able to filter by classes
195. te Japanese Cl Other Asian CI White not of Hispanic origin Cl Asian Indian F Filipino Cl Korean Cl Other Pacific Islander ASAM Enrolled 90 Days Prior to Test CAPA Level L Blank L lves O Bank Or Ov Class Size Reduction Program C Blank L No Yes 2 EL Program Type C Blank CIEL in ELD amp SDAIE with PL EL in ELD other CIEL in ELD amp AS through PL JEL in ELD amp SDAIE C None EL Year First Enrolled in US School C Blank 12000 J2002 2004 J2006 1999 12001 12003 12005 EL in US Schools 1 yr English Learner Fi Blank Cl Yes Lino vlves 9 2 7 Printing Saving Reports To print or save a report first convert it into a PDF document using the following steps 1 Click on Reports icon on the Main Menu 2 Choose the report you want by clicking the My Custom Reports or Pre defined Reports tab 3 Click on the name of the template to run the report 4 Locate and click on the Generate PDF Report button on the top right corner of your screen Please make sure you have Adobe Reader installed on your computer 5 Once the PDF is generated use Adobe Reader s Print and Save options to print and save your report 9 2 8 Exporting Reports from the Reports Module to Excel If you would like to export the data into Excel follow the steps below If you would like more information on how to further manipulate the data once it is in Excel contact your DMM support person To export data fro
196. ted 3240 9 5 Students Proficient Mathematics Science Hist Soc Science Life Science Student Achievement Students 3 240 Primary Language Students Proficient Avg Scale Score Tested Blank Hist Gender Albanian ested ELA Mathematics Science Soc Female 498 Arabic Science Male 51 Armenian 2 66 387 71 431 Click here to export the data on you screen to SChool Plan PRM Chaochow Farsi Persian 3 l Filipino Pilipino or Tagalog Asian Indian French Cambodian German Chinese 4 Declined to Ch state Life Science SChoolPlan SchoolCharts Filipino Hungarian Guamanian Ilocano Hispanic or Indonesian e Italian arean Japanese Laotian Khmer Cambodian Korean nia Mandarin Putonghua awaiian s Mien Yao 3 72 391 81 440 SCCOE Page 132 of 134 Appendix B DMM User Manual lt xml version 1 0 encoding UTF 8 gt lt PDFReport gt lt PDFTIMESTAMP gt Sun 01 14 2007 09 39 26 PM lt PDFTIMESTAMP gt lt SCHOOLCITYLOGO gt stars02 C stars default Image sclogo new gif SCHOOLCITYLOGO zFAILMARK C stars pajuh software server lt PASSMARK C stars pajuh software server lt PROFMARK gt C stars pajuh software server lt ACHIEVEMENT_HEADER Meeting Minimum z ACHIEVEMENT HEADER zDRILLDOWN TRAIL 1 gt zDRILLDOWN TRAIL 22 Mendocino DRILLDOWNM zCOMPANY gt SCHOOLCITY STARS Student Tes System COMPANY gt zb DVD RW Drive D
197. the Summary Table above displays the percentage of students proficient or better in each of the subjects at the district level A ul i gt Home Query Charts in ettings eports Scannin K si z Central Offices Sub Districts EEI Grades Courses Student Maple Valley gt Maple Valley gt All Schools SIS 06 07 Q1 CST 05 06 Students Tested 3247 Students Proficient Hist Soc Life Science Science CEN Mathematics Science Arizona Elementary Summary scores for all the California High schools in the district this Illinois Middle is a district administrator s Iowa Middle view Nebraska Elementary New York Elementary Texas Elementary e Washington High Show Student File and Assessment List Show Reporting Parameters All In this case 52 of all students are proficient or better in ELA on the CST 05 06 which is the assessment being viewed e Each subject is represented by a different color on the summary table hence the name Rainbow e lf any assessment contains decimal values in its scores the summary table rounds them to a single decimal value e A value of 0 on the summary table indicates that none of the students performance falls in the score category presented For example a 0 under History Social Sciences for Kansas Middle School indicates that none of the students on the roster selected at Kansas Middle school were proficient or better in that subject on the s
198. the following data at the student level Hist Soc Science 1 Student Names Notice that the table header Name is a clickable hyperlink You can click on it to sort student names alphabetically by their last name The first click sorts in ascending order Click again to sort in descending order SChool Plan powered by SchoolCity Inc Page 78 of 4 Version 5 0 DMM User Manual 2 Show Detail You can click on this icon to expand details for each student and view student demographics raw score as well as scale score If available on the test you are viewing Proficiency Level 1 Far Below Basic 2 Below Basic 3 Basic 4 Proficient 5 Advanced 8 Not Available 9 Did Not Attempt Report Name ELA Mathematics Science Adair Charles ESTEBAN m Student ID 39783 09 17 90 Level Tested Hispanic or Latino No Econ Disadvantaged G Bilingual No No Career amp Tech Ed cue i No No Advanced Classes 5 E al Report Assessment ELA Mathematics Science Scale Score 385 S BS o Raw Score LN Bau soley Tear Boyd Maegan ANTHONY Cassidy Danielle DANIEL Duncan Thomas ERIN Echeguren Heather JAMES Estes Silia VY Fernandez gonzales Ashley MICHELLE Gallagher Maria M Gibbs Uriel CECILE Gutierrez garcia Jesus M Hawkins Richard M Hightower Tiffanysha M Ibarra Donnie KAREN Jackson Rafael M 0000000090009000 NEoRNowvcwuEwuERv viv oRNoREEEHNSX 3 Proficiency Levels The nu
199. thematics C Science Hist Soc Science Life Science Show Additional Parameters Export Query ey gt CHD SCCOE Page 121 of 134 Reports Scanning Logout Sub District Teacher Oo O10 O11 O12 Help User Manual Chapter 11 Querying for Data Sets DMM User Manual Query Home Student File Assessment Set General Report Parameters Region All District iv aoe m Campus oregon Course Teacher Class Student Grade all Ooo Oo O04 Oos Oo Oo Ooo O10 O11 O12 Show Reporting Parameters Show Subject Parameters Hide Additional Parameters Set Additional Parameters O AI Bubble group score range from Raw Score Bubble group score range from Scale Score i Basic C Proficient Advanced Did Not Attempt Search Condition OR v Subject Mathematics C Far Below Basic Below Basic Basic Proficient C Advanced 1 Did Not Attempt Example Query 2 Modify the same query to find all teachers who have Hispanic students who are not proficient in ELA and then list the students in each teacher s class In this example query you do not wish to list student names initially You would like a list of teachers whose students meet the parameters described above This is an example of a summarized query since it is not a student level query it is a teacher level summary a To make the modification for this query return to the Query Home page b Make only one
200. to schools grades teachers classes and students A school administrator starts at the school level and can drill down to grades teachers classes and students A teacher starts at the teacher level and can drill down to classes and students This process of navigating or drill down can be accomplished in two ways You may choose one or the other method depending on the data views you wish to generate 3 6 1 Direct Navigation vs Progressive Navigation Direct Navigation is accomplished by clicking on the blue level buttons across the top of your screen Progressive Navigation uses the hyperlinks i e the underlined text representing each level nb 3 a L Ad TPE E LET Rt i i Hr e E j amp level buttons mum Central Oker i Cores ones is ali o vo connection Elementary School AS 85955 5 0 Delamere High School AS El EL 33 JD Georges Elementary School A AY kansas Middle School oregon itoh School ah 2098 3A Lud m Q rennen Maddie scheel AM ELE IA O washinaton ELienmentany Shen ques T Show Student file and Assessment List lie Reporting Parameters SCCOE Page 42 of 130 Chapter 3 Getting Started DMM User Manual Navigating as a District Level User To understand the different methods of navigation let us first assume the role of a district administrator Direct Navigation e Click on the button Grades Courses e You Will see a list of al
201. to export the data currently displayed on your screen into Excel 4 Export to SChoolPlan exports data in an XML format This data can be imported into the Single Plan for Student Achievement report in the School oite Plan and Reporting Module of School Plan See Appendix B and the Planning and Reporting Manual for more detailed instructions 5 SchoolCharts links to SchoolCharts another SChool Plan module that provides access to pre created multi year charts and charts by subgroup on AYP and API using state released district research files that do not contain individual student data This module provides charts on all state standardized assessment data including Physical Fitness Test SCCOE Page 57 of 134 Chapter 5 Detailed Data Views DMM User Manual 6 Accessing Data for Subgroups The No Child Left Behind Act NCLB signed into law in 2002 has expanded the federal role in education and set requirements in place that affect every public school in America At the core of No Child Left Behind are measures designed to close achievement gaps between different groups of students advantaged and disadvantaged Under the NCLB not only schools and LEAs as a whole must meet AYP requirements but also numerically significant subgroups within those schools and LEAs Those subgroups include e Ethnic racial subgroups e Socioeconomically Disadvantaged students e English Learners These include re designated fluent English proficient stude
202. tomizing Reports DMM User Manual amp http stars sccoe org SchoolCity Inc STARS Microsoft Internet Explorer BAX i New Enter a name for the pecieme d e CST 05 06 Math Cluster Report Cc qc oe Expand Test Do HEN EE e a SS SS Select Select Select If you selected raw raw assessment subject RE a score check this box to f Check this breakout objective f box to display ester scores L subtest or E emt ena high schools 7 Start by entering a title for your template It is a good idea to standardize on titles so that all users can easily identify the templates The title can be a maximum of 25 characters It can include hyphen or parenthesis but not any other special characters Nope If you see a message Please enter a valid title it is usually because you may have some special characters in the name of the template 8 Select the assessments in the first column Any assessments loaded into the DMM for your district or school will be available from the dropdown menu You can display up to ten assessments on your report 9 Select subjects in the second column Your choice of assessment determines the subjects available 10 Select scores in the third column Again the tests selected determine the scores available 11 Choose the appropriate parameters depending on the assessment you are displaying See the next section for more information 12 Save
203. tting up DMM make sure your computer is setup and ready to start using DMM Your DMM system administrator will assign a Username and Password for each proposed user of the system Make sure you have yours handy 3 1 Logging in 1 In your browser type www sccoe org 2 Click on SChool Plan under Hot Links This takes you to the home page for SChool Plan SANTA CLARA COUNTY OFFICE OF EDUCATION Home About SCCOE Search our site Contact us Tuesday February 20 2007 4 25 17 P Superintendent y Click here to amp County Board 2 anos access all T n of Education modules of Hot Links Education News SChool Plan AccessPoint and Facts er A School District Locator scChool Plan Resources Professional Development for Educators Online Store Event Calendar SCCOE Emergency Preparedness Menu of 2 SCCOE Print Services Services E SCCOE Credentials Services VT Williams Settlement Resources NB UH Wiliams Settlement for Families SCCOE News and Features Departments Publie School Evers Resigns Heads to D C an y Director Williamson M Bill Evers has resigned from the What Is it How do you register Why teach y SCCOE board to take a position as the U S here Here s all you need to know Assistant Secretary of Education for Planning Evaluation and Policy Development 3 Select Data Management The radio button for Data Management is usually selected by default 4
204. tudent Names Notice that the table header Name is a clickable hyperlink You can click on it to sort student names alphabetically by their last name The first click sorts in ascending order Click again to sort in descending order 2 Show Detail You can click on this icon to expand details for each student and view their demographics and NPR rank You can also click on the near the Percentile Rank to expand the screen further to see these scores if available on the test you are viewing a NCE b NPR c GE d Performance Standard on the NRT this stands for the Quartile of NPR Chapter 1 contains more details on these score types SChool Plan powered by SchoolCity Inc Page 80 of 4 Version 5 0 DMM User Manual W Exceeded Standard d Met Standard 4 t Did Not Meet Standard Report Name Reading Language Spelling Mathematics Science e Adair Charles ESTEBAN v Y Student ID 39783 DOB 09 17 90 Level Tested Gender LE Ethnicity Hispanic Latino Title1 Econ Disadvantaged Special Ed Generate Bilingual Career amp Tech Ed At Risk emi Gifted Advanced Classes Migrant Export Excel 2 al 1 Science Reading Language Spelling Mathematics Boley Teara M Boyd Maegan ANTHONY Cassidy Danielle DANIEL Duncan Thomas ERIN Echeguren Heather JAMES Estes Silia VY Fernandez gonzales Ashley MICHELLE Gallagher Maria M 0 00900000 lt KX HK KK X X KEK KS lt lt
205. tudent Response Subject Area Mathematics W Grade Level tested ALL iv C Me If any items were aligned to Legend strands under a standard you can see them when you click here a of Total Show siMi Description of Items Students RU e 10Algebra I 1 0 Students identify and use the arithmetic properties of subsets of go integers and rational irrational and real numbers including closure 3 3 To properties for the four basic arithmetic operations where applicable Excel No more levels available e 10Algebra I n 0 Students add subtract multiply and divide monomials and polynomials Students solve multistep problems including word problems by using these techniques In this case items were only aligned emilee apply basic factoring techniques to second and simple third ee polynomials These techniques include finding a common factor to standards not to strands tg allt terms in a polynomial recognizing the difference of two squares and recognizing perfect squares of binomial eo 10Algebra I 12 0 Students simplify fractions with polynomials in the nm and denominator by factoring both and reducing them to the lowest terms e 10Algebra I 13 0 Students add subtract multiply and divide rational expressions and fumatianan Chidante melios hath aamnitatiansalh and anncantiislhs Page 73 of 134 Chapter 7 Generating Classroom Reports DMM User Manu
206. ustomized for your school district it may look different than the one below 3 Enter your User ID and password 4 Click Login UseriD teacheriO O Password 1 Enter your a 2 Enter your m 3 Click Login 5 This takes you to the opening screen in SChoolPlan DMM the Dashboard screen by default 6 Notice that you now have a new icon for Dashboard on the Main Menu at the top of your screen You also have the Home Query Charts A and other icons that you had prior to version 6 0 You can click on them to use any of those functions You can then click on the Dashboard icon to return to the Dashboard Page 3 of 23 SChoolPlan DMM User s Guide Supplement Teacher Dashboard 1 2 How to Use the Dashboard e li 3 O lt Dashboard Home Query Charts My Settings Reports Scoring Logout Help Powered By SchoolCity Inc Welcome Austin Julie T Last Login Aug 21 2007 2 iv Assessment CST 05 06 4 Here is where you 2 20 39 AM i select your class a Period 2 Section 212 ivl Subject ELA fest scores and subject Assessment Year 2005 2006 v My Classroom Reports f N 3 as Here you z Click here every select the E time you change Objective Analysis report you wish ne selection to view You are currently viewing results fo 5 Use the options above to select a differ To view detailed reports on your students performance click on the reports on t
207. ve created follow the steps below The example shown is for a DMM Administrator If you are not the DMM Administrator you will not see the Edit column 1 Click on Reports icon on the Main Menu 2 Click on name of the template you have saved to run the report based on that template A e i i x I Home Query Cha Admin My Settings SIS 06 07 Q1 Pre defined ingens History i Cluster n CAHSEE 2A Reports eport To delete check the box and then click My Custom To run the report Delete Delete i REN click on the name of te Pu pa us ros ME Cn 2 aamin cst CET mu m ce CES TEN mem ue orum MENS E s cmorososcsrosos amn osv MET O e ceiprionatudnales oste0s0a admin ow2wzoe ORB 7 apma m 70 o D c Or HN UN q wu SCCOE Page 102 of 134 Chapter 9 Customizing Reports DMM User Manual 9 2 4 Report Summary A e i at Dashboard Home Query Charts My Settings Reports 10686 Bowers Joanna 20678 Bucaro Bianca 6778 Rodriguez Kerry 3573 Hammon Sabrina 2947 Sullivan Hoyeon 126 Hudec Anthony Luis PS Performance Standard Click here if you do not wish to view the summary Hide Report Summary Here is the data summary of the report Generate PDF Summary Export Summary to Excel Algebra EOC Final 05 06 Algebra EOC 06 07 51 05 06 CAHSEE 05 06 Click here to create a PDF errormance anda errormance anda errormance errormanc of the summary data To
208. y module included in DMM and available to all districts at no additional cost This module allows teachers to directly enter scores into the system It is most useful in entering scores for assessments such as writing assessments that are scored on a rubric scale reading fluency or mathematics assessments which have a raw score in multiple skill areas and a total raw score Please contact your DMM support representative for specific details Also see Chapter 12 Entering Scores Online c Excel uploads Districts may choose to provide local assessment data in Excel format for upload into DMM Data must be provided in a prescribed format For details on the template please contact your DMM support contact person 1 11 Types of Assessments On the basis of test design assessments are broadly classified into two types 1 Norm reference Tests NRT 2 Criterion reference Tests CRT DMM can support both types of tests Santa Clara County Office of Education Page 16 of 130 Chapter 1 Introduction SChool Plan DMM User Manual 1 11 1 Norm reference Tests NRT Norm reference tests are standardized tests designed to measure basic concepts and skills commonly taught in schools throughout the country They do not test any given curriculum They provide a way of placing test takers into relative achievement levels Knowing that a pupil got 40 questions right on a test doesn t give you enough information by itself How many questions w

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