user guide - iOnTRAVEL
Contents
1. Summary Site Synopsis Page 1 Travel Plan Folder Targets amp Out ction Plan Document Library Comments 2 Choose which targets you wish to view and click View to see an empty table of targets for the phase residential or commercial selected Phase Phase 2 Residents travel to work Visitors customers patients travel to site If you have more than one set of targets for each phase e g one for visitors and one for staff appropriate tables to fill in will also be provided automatically If you have selected that visitor targets are relevant in your site synopsis you will be provided with a table to input these targets automatically This will be on the basis of the information you have provided in your site synopsis If you have a site with more than one phase there will be at least one table to fill in for each phase of your site You will therefore have a number of tables to complete 3 Enter the targets from your approved travel plan iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney e Targets should be entered as an absolute percentage figure rather than a reduction or increase you wish to achieve e g year 1 50 car commuting alone year 5 40 car commuting alone rather than 10 Further information about setting targets is available from www centralbedfordshire gov uk travelling your travel choices travel plans2. Lower menu bar available once logged in Summary Site Synopsis Page1 Travel Plan Folder Targets amp Outcomes Action Plan Document Library Comments Upper menu bar Entry fields Mandatory and non mandatory fields Some data is optional the heading next to the box to enter data into is faded to grey Other data is mandatory i e compulsory you must enter the data before you submit the information to CBC this is shown black and generally in bold Note If you try to the information without all compulsory data being in place you will see a red reminder on screen telling you the field s you need to complete before you can re submit it iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Progress bars Progress bars are used to depict progress on a particular page of the website e The Preparation Status tells you whether you have sent the information to CBC and whether they have approved it _ 7 i Preparation Status sorod O Last Modified 01 04 2009 o m a l Operation Status Pending Last Mddified l e The Operation Status shows after having had all the information on iOnTRAVEL approved whether you are on track with implementing it e Each status is accompanied by a date the page was last modified and a Comments Bubble for you to exchange comments with CBC o Send and
3. automatically generated actions These actions require you to do something on iOnTRAVEL these tend to be actions that have been automatically generated such as inputting survey data e Entering survey data into the Targets and Outcomes e Entering actual dates for the construction or occupation of the site in the Site Synopsis Note These actions do not have the Complete button next to them When you have updated the relevant part of the site the action will automatically be updated B Completing user added actions These actions require you to use the n Place button to let Central Bedfordshire Council know that you have completed the action These tend to be the actions that you have entered yourself Completed actions need to be lapproved by CBC Providing evidence in support of completed actions Action will be checked by CBC through for example a site inspection photographic evidence being provided evidence being provided by the travel iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney plan coordinator manager or comments left for that action You should always keep evidence to show that an action was completed particularly for actions such as including travel information within job application packs etc 2 CBC approves or rejects your action Approval of action completion e When Ce
4. YOU ARE CURRENTLY VIEWING STAFF TRAVL TO WORK PHASE 1 NHS SOMERSET STEP 2 CHOOSE A DISPLAY sf yx Modal Share YOU ARE CURRENTLY VIEWI iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 5 Searching for travel plans At this point you must be logged in 1 Go to EMES 2 Use Search For A Site and enter as many words as you wish to search for if you include more than one word it will only return results that include all of those words The fields that iOnTRAVEL will include in its search are e Site Name e Other names associated with the site e Address e Post code e Planning Application number e Site Description e Highway Control Officer name e Site Location e Former land use of site e Client company name 3 You will be presented with a list of sites Choose from the list the site you wish to access If you do not have access to a particular site on this list that you need to work on you will need to request access iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 5 1 Searching for travel plan documents as a member of the public IQ At this point you do not need to be logged in 1 Goto K o Te Access 2 Use the Enter Search Criteria box and enter as many words as you wish to search for if you include more than one word it will only return results th
5. rather than resorting to sending emails or using any other form of communication 4 1 3 Uploading Documents as evidence You can upload a document relating to your action as evidence This may include technical drawings maps or plans detailed specifications examples of posters or publicity or survey data This is done using the document upload icon in the Action plan kel Use the document upload icon to upload files to support the implementation of actions in your travel plan 4 1 4 Unlocking the action plan You can make a request to unlock the action plan in exceptional circumstances Do this by clicking the padlock icon You can only add actions and will not be able to edit actions that are already approved Not all of the actions in you action plan will be shown during the period in which your travel plan is unlocked because some of them must be implemented in accordance with your approved travel plan iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 4 2 Entering Survey data Adding survey data is easy on iOnTRAVEL You can add survey data for a period of up to five years When your targets have been Approved this will be indicated at the top of the Targets amp Outcomes screen You will then be able to enter actual survey data year by year 1 Log into your travel plan site 2 Click on Targets and Outcomes under 3 If
6. application having already consulted with CBC s Sustainable Transport Team at the pre application stage If the travel plan has been sought via a planning condition you should select Post planning consent What legal mechanism will be used to secure the travel plan This relates to the legal basis by which the travel plan has been obtained There are two options e Planning condition S106 agreement e Voluntary initiative For more about these please see refer to Central Bedfordshire Council s Travel Plan guidance www centralbedfordshire gov uk travelling your travel choices travel plans travel plans and guidance aspx Nowadays most large applications form part of as106 agreement and include highways elements as well as the travel plan to encourage responsible car use iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Number of phases If your development will be delivered in phases you should enter the correct number of phases Phases can be defined either by land use occupier or timing of build out Think carefully about the number of phases you enter or contact CBC for advice If you do not enter enough phases this may compromise the way iOnTRAVEL can deal with your travel plan 2 PHASING OF DELIVE RY FOR YOUR DEVELOPMENT Description of phase This is so we know what type of development will occur wi
7. from an existing site e g from a previous application you already have on the system Copy an Existing Site It is recommended that you create a site from scratch unless you are working with a very similar development or resubmitted planning application You can then access a private area for your travel plan and provide details about your site and its travel management plans This area includes a Site Synopsis Action Plan and Targets Only you any other users you have authorised to work on the site and CBC will be able to see the information on screen aside from the pdf copy of the approved travel plan which is a public document iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 3 2 Completing a Site Synopsis The Site Synopsis identifies your site It provides essential information about timescales for construction and occupation and the size and land use of your site which are used to calculate levels of parking How to enter data into the Site Synopsis 1 Log in 2 Click on Site Synopsis under Your Sites Summary Site Synopsis Page 1 Travel Plan Folder Targets amp Outcomes Action Plan Document Library Comments 3 Complete the information in each entry field in each of the four pages of the Site Synopsis Location and planning history Il Timings Ill Size of development IV Travel movements an
8. read comments to from CBC Traffic light progress indicators The traffic light system used throughout iOnTRAVEL is summarised below PENDING NOT ee SUBMITTED APPROVED REJECTED OVERDUE iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Often the indicator appears as a Coloured block as above sometimes around text are outlined such as in the Site Synopsis e When a user enters data into iOnTRAVEL and submits it to CBC the indicator on the relevant page on the website turns from IBE to Grange CBC needs to approve certain steps Orange means that CBC are dealing with the information that has been submitted and will be in touch when they have done e The indicator goes Green when CBC is satisfied that the data is accurate or concords with the information in the agreed travel plan Use of traffic light indicators elsewhere Colour is also used to assess the quality of what is being achieved Example Targets amp Outcomes e f survey data shows that the modal share of journeys to work is on track the relevant figures in the tables in this section will have a Green background e Conversely if the data shows the travel plan is not achieving its aims the figures will have a aaea Example Action Plan e Each action has its own indicator to indicate whether the action is MAMIE Complete as reported by the user or Werified as
9. survey data is due there will be an button above the column where data is due 9 Baseline figure 6 months 1 year 2 years 3 years 4 years 5 years Add Survey Note You can check when the next set of survey data is due using the Action plan However the action plan only shows the next survey due date not every survey over the whole five year period Once a survey is entered the action plan will automatically update itself to show the next survey due date 4 To enter survey data you will be sent to a new screen iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Survey Method Local Authority Questionnaire Number of Responses Number of Staff Response Rate 16 67 Ca o 2 Number of Joumeys by Car 0 94 4 53 04 Number of Joumeys by Bus public 6 6 1 242 Number of Joumeys by Bus shuttle private works 00 0 Number of Joumeys by Taxi 0 0 0 Number of Joumeys by Car sharing 00 0 Number of Joumeys by Cycling 0 0 0 Number of Joumeys by Motorised Scooter 0 0 0 Number of Joumeys by Motorcycle 0 0 0 Number of Joumeys by Bus community dial a ride 00 0 Number of Joumeys by Train 0 0 0 Number of Joumeys by Walking 0 0 0 Number of Joumeys by Work at home 00 0 WU OUUUUOUOU US Number of Joumeys by Work without visiting usual place of work 00 0 0 2 b i3 gt a Bo Before you enter your data you need to be
10. when travel plan site registration is approved by CBC CBC notified automatically by email when request submitted Site synopsis submitted Site Synopsis Entry turns Grange in Site Summary progress page User notified by email when site synopsis is approved by CBC Site Synopsis Entered turns feen in Site Summary progress page CBC notified automatically by email when site synopsis entered Travel plan submitted User submits approved travel plan manually by email to CBC User confirmed by email from CBC upon receipt CBC receives travel plan by email direct from client Travel plan accepted Client notified by email when CBC uploads approved travel plan document onto iOnTRAVEL Travel Plan Document Preparation turns Green in Site Summary progress page CBC uploads the travel plan document online Action plan and modal Actions Entered and Targets Entered turn Grange in Site CBC notified automatically by email when action plan and targets iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Stage User CBC share targets Summary progress page submitted entered Action plan User notified by email when action CBC approves the action plan and and modal plan and targets approved by CBC targets online share targets Actions Entered and Targets approved Entered turn reen in Site Summary progress page Actio
11. Central Bedfordshire Council Central www centralbedfordshire gov uk Os ha my journey ames MANUAL FOR iOnTRAVEL This guide is intended to help users navigate their way around and use Central Bedfordshire Council s Monitoring Tool for Travel Plans iOnTRAVEL Contents Page Getting Started ice ec rctesi nescence casero epee be wera ese ee voces eee ed eect ae 3 1 Introduction to elements of the website cccccecceceeeeeeeeeeeeeeeeeeeeenenees 4 2 Introduction to stages of travel plan preparation approval and operation 7 2 1 SUMMANY SCreen cc cnccceesncesnederecencs ences suuecnenan enedebeeeeeeddceansecdeeweenebeeeeearteceue 8 3 Preparation 3 1 FRING a Site isisisi enisi eiaeia ee 9 3 2 Completing a Site Synopsis aceite idnisicsstdetsceinedeisivaeadesdddnodebednusidelssdseadeiodeeada 10 3 3 Uploading your travel plan 0 eeeeceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeesenneeeeeeeeees 11 3 4 Inputting ACHON SS a 2 ncciaiteaitsncteosedhbnnuenssdoaatadbeoasuadedadacahedibensdadeuadedatanadbonogy 12 3 5 Entering Proposed Target Figures at the start of your travel plan 16 4 Operation 4 1 Completing ACHONS cicncdesiies pice eyeceyGeeiiautntiey RephiaMeusie Geet a naiaiae iii 17 4 2 Entering Survey Danae sensen jeon5ehasevesegedeuegeandene onde suveiugndesenededeveusbegspeueseoes 22 5 Searching for travel plans 5 1 Searching for travel plan documents as a member o
12. If you have something in your travel plan that is not listed contact CBC and they will add it to the listings for you a Choose a category of action these are usually listed by mode of travel there is a list in the Appendix of this manual b Enter the following details where requested for each action in your approved travel plan iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney e Name of Action e e Phase of Construction e Quality or specification e Provision Quantities to be implemented e Start dates and end dates shown as Service in the Action Plan once action is entered Owner person responsible Location where applicable Comments where applicable Frequency of implementation where applicable An example of the layout of these fields on screen is shown below Entry tool for travel plan actions Enter the details of the new action Category Residential f Change Category Now Enter your details in the form below Phase Action iv Provision to be Implemented Start Date End Date iv Owner Please describe locations in comments iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Note Where there are a number of actions of a similar type within a phase e g ranks of cycle parking in different locati
13. You must enter data for all relevant land uses to ensure parking standards can be accurately predicted The figures should therefore be the same as those in your planning application iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Number of persons on Here you should estimate the number people living travelling to from the site site You should indicate the total number of people employed and then go on to say how many of these are actually likely to be on site at once 4 OPERATIONAL DETAILS AND KEY DATES Normal working hours You should enter the standard opening hours for the site Permissable Working If there is a variation on standard opening hours please enter here e g some Hours sites operate with flexi time around their core office hours If there is no variation please enter your normal working hours here Major Shift Some sites do working on a standard 9am 5pm basis with workforce working on shifts If this applies please enter here Targets for modal split You should indicate which modal split targets i e predicted car use your travel plan has for each phase of the development Your reporting should commence after first occupation if you select this option your first survey will be due 6 months after people move into your site Some reporting may begin before this for example applicants may have modal spl
14. at include all of those words The fields that iOnTRAVEL will include in its search are e Site Name e Other names associated with the site e Address e Post code e Planning Application number e Site Description e Highway Control Officer name e Site location e Former land use of site e Client company name 4 You will be presented with a list of sites Choose from the list the site you wish to access You will be able to view the travel plan document for that site iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Users of iOnTRAVEL and Central Bedfordshire Council will be notified on screen or by email 6 Automated e minders and acknowledgements at the following times Email notifications should come through immediately If a target date has been missed for adding information into iOnTRAVEL completing actions or adding survey data users will be sent monthly reminder e Minders until the relevant information has been added CBC will be copied into all e Minders Stage User CBC User registers User notified on screen and by email when registration submitted User notified by email when registration is approved by CBC CBC notified automatically by email when registration submitted User requests access toa new or existing travel plan site User notified on screen and by email when request submitted User notified by email
15. ave as will the journey percentages modal share and CO2 emissions 8 The survey data needs to be approved by CBC When you have entered all the data you wish to submit press Save and submit The data will then go to CBC for approval Note The around the numbers you have entered will turn to orange when you have submitted the survey data to indicate that they have been submitted and are awaiting approval Rejection of survey data e f Central Bedfordshire Council considers that you have not carried out the survey or reached the target you have submitted you will be emailed and any comments made by CBC will be viewable by using the Comments icon on the iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Targets amp Outcomes page The status will turn back to iB until you resubmit the targets back to CBC Reasons for not approving targets may be lack of evidence provided in the documents upload area e g survey data examples of completed question information coming to light that the survey has not yet been fully completed as described in the action plan 9 View the data using the drop down menu at the top of the tables of targets You can view this data as percentages as number of journeys in CO2 terms or graphically in terms of modal shares View Staff travel to work data View Staff travel in the course of work data
16. d dates for adding information into iOnTRAVEL The arrow button moves you between the four Site Synopsis pages Once you have completed the first page of four you will be able to move between all four pages using the arrow buttons iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 4 On each Site Synopsis screen press Save Continue before moving on to the next screen if you have made alterations otherwise you may loose any new data you have entered 5 The completed Site Synopsis needs to be approved by CBC When you have completed all screens submit your entire Site Synopsis to Central Bedfordshire Council by clicking Submit Synopsis at the top of the screen Help with site synopsis entry fields Click when you have finished all four Site Synopsis screens There are several data entry fields in the Site Synopsis Though these should be reasonably self explanatory the table in the Appendix to this manual gives some further advice about the information you should include 3 3 Uploading your travel plan Follow the instructions under Travel Plan Folder travel plan to submit your completed and approved Summary Site Synopsis Page 1 Travel Plan Folder Targets amp Outcomes Action Plan Document Library Comments This will then be uploaded to iOnTRAVEL by CBC for public viewing iOnTravel Part o
17. d zoom in 3 Click the top left icon a grid with a question mark then click on the location see Figure below for an example Note This map may take a few moments to load up and you should follow the instructions on the site regarding pop ups 4 You will be provided with a six figure 100m Grid Reference which you should enter into iOnTRAVEL e g 226 243 iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Figure Example of Grid Reference screen from www magic gov uk MAGIC Multi Agency Geographic Information for the Countryside Windows Internet Explorer http www magic gov uk website magic viewer htm start Topic magadminareas amp chosenLayers Bactivelayer gazIndex amp qzoom OBJECTID 3d579 ma Ll Ss 4 v a Send tow Settings Site Map ar 2 ft ie 3 AW tz enpad gt mes V mbe als 9 a ei KA S Preston Bow Heath Ic ore a EJ TEAN e ZN Curry Forestry Commission O Nae aoe FAN ae Bile kl F Occam ong A chari wn taag sais eur Seb or T Bishons py Lye deari Vep 4 Full wg Highlighted Feature Counties Metropolitan Districts and Unitary SS Authorities England Conservancy Boundaries Na Fitewe arren parolon Natural England Regions England agaf E English Heritage Regions England CI Environment Agency Area Public Fac
18. ded in the drop down menu Former land use of site This is some background so we know the former land use of your site and whether or not it is likely that the site will be designed from a blank canvas or is already accessible You can choose from a drop down list iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Stage in the planning process in which travel plan approval is being sought You need to say here when you are seeking approval for your travel plan There are four options to choose from e During formal consultation on application i e after you have submitted your application to the planning authority but before a decision is reached With the signing of the planning agreement i e after your planning application has acquired consent but before the legal agreement or s106 is signed off Post planning consent this will be where a travel plan is an outcome of a s106 or planning condition rather than forming part of it and being reflected in them e Voluntary initiative for travel plans that are not related to planning permissions or development control for example businesses looking to improve their HR policies or renewed planning travel plans that have fallen beyond their formal monitoring period If this is a standard application you will probably be seeking approval during consultation on the planning
19. e at 250 000 England Currj si Mallat Environment Agency Area LP Banet trae O Water Management at 250 000 England Environment Agency Regional Public Face at m IRA NNN Eanianad Internet 100 Planning application number The is the planning application number from your planning application You may need to fill this in at a later date if you are starting the site synopsis prior to submitting your planning application Former or related planning application numbers It would be helpful for us to know any previous planning application number if you have one This applies if you have previously submitted or had approved a travel plan with another application for your site Planning development control case officer This should be the planning officer in the Council that is dealing with your application You may need to fill this in at a later date if you are starting the site synopsis prior to submitting your planning application Highways development control case officer This is the officer at the Council who is dealing with the highways traffic aspects of your development Please input their names in the text box provided Brief description Here you should provide a brief description of the activities that will take place on the site e g Doctor s surgery and its location e g 2 miles from Dunstable town centre Site location Please choose from the categories provi
20. f Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 3 4 Inputting Actions The Action Plan contains timings for the measures you are going to implement in your travel plan It is a useful project management tool that will allow you and Central Bedfordshire Council to keep track of the commitments you have made within your approved travel plan Note You must have had your Site Synopsis approved at this stage 1 Logged into your site from Your Sites 2 Click on Action Plan YOUR SITES YOUR DETAILS CONTACT US k CALCULATOR HELP LINKS Ll Summary Site Synopsis Page 1 Travel Plan Folder Targets amp Outcomes Action Plan Document Library Comments 3 You can decide to select from sets of standard actions that often appear in travel plans to save you time completing your Action Plan You then only need to amend and add to these rather than finding them in the system and adding them all The measures under each option are in the table below If you would like to start with a standard range of travel plan measures for yourgevelopement choose one of the options below You can then alter or tailor them e Input basic typical residential travel plan measures e Input basic typical workplace travel plan measures e Input basic typical retail health leisure travel plan measures e Start without basic measures added iOnTravel Part of Ce
21. f the public 26 6 Automated e minders and acknowledgements ceeeeeeeeeeeeeeees 28 Appendices 1 Site Synopsis Entry Fields cccccccceeeeceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee meent 30 iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney All travel plans in Central Bedfordshire are held on iOnTRAVEL and it is a way for developers site occupiers and CBC to keep track of the process of developing approving and implementing a travel plan GETTING STARTED ON iOnTRAVEL j Register as a new user or log in as an existing user SA Enter basic information about your site and how it will operate J Your travel plan document will then be approved by Central Bedfordshire Council before you enter it into iOnTRAVEL SHU Input a series of actions from your approved travel plan SUf Input a series of targets to quantify changes in the use of alternative modes of transport over time Complete actions and submit survey data over the life of your plan iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 1 Introduction to elements of the website The website has a number of common elements and formats that run throughout it The principal ones are set out below YOUR SITES YOUR DETAILS CONTACT US CO2 CALCULATOR HELP LINKS ES l
22. hance to name the occupier s later on in the synopsis Other names associated with site e g Informal name or former occupier This is where you should put other names that are commonly used to identify the site for example a site in Frome called both Gardale and Saxonvale would have the second name entered here to help with the search function to retrieve and find sites on the system Address first line First line of the address such as building name Address second line Second line of the address such as road street name Town village Third line of address such as town name e g Yeovil Postcode Postcode Grid reference You should include the six figure grid reference for your site Basic guide to grid references You can find grid references on www magic gov uk This provides a ten digit grid reference The first five figures refer to the easting along the map horizontal axis bottom edge the second five figures refer to the northing along the map vertical axis side edge The first two digits of each are the gridline the third digit of each is the number of tenths along that gridline For site spanning a large area you should identify the point to the south west corner of the site Steps 1 On the website s home page click on interactive map 2 Choose how to search for the general area you are looking at for example enter the postcode or select Great Britain an
23. ibeing Complete by CBC iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 2 Introduction to the stages of travel plan preparation approval and operation iOnTRAVEL works in a number of stages as depicted in the table below Responsibility CBC approval Consultant writing Stage travel plan 1 REGISTRATION Intention to develop a travel plan register or log in as a user and v register travel plan site Registration details approved v Site synopsis entered v Site synopsis approved vA 2 TRAVEL PLAN DEVELOPMENT Travel plan drafted outside of Pi iOnTRAVEL Travel plan agreed outside of P P iOnTRAVEL 3 DETAILS ENTERED ONTO iOnTRAVEL Modal share targets entered v Action plan entered v Modal share targets approved v Action plan approved v 4 TRAVEL PLAN IMPLEMENTATION Completed actions logged on z iOnTRAVEL Implementation of actions checked by CBC Survey data entered into iOnTRAVEL vA Entry of survey data checked by CBC v iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 2 1 Summary screen Note You must be logged into a travel plan site on iOnTRAVEL at this point 1 Click on Summary under Your Sites J rour srregf voun verans conracr us c
24. it data for existing data prepared at the time of submitting their planning application if so select Planning Decision Alternately this information may be available after a planning decision has been reached and before first occupation of the site if so select Construction iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney
25. ns Actions in Action Plan turn ange CBC notified automatically by email reported as for each action that has been when actions are reported as complete in reported as complete in the action complete or survey data or other action plan plan or where survey data has information is added to the site been uploaded or information updated in the site synopsis milestone dates etc synopsis Implementation of actions verified User notified by email when CBC approves actions as being complete and each completed Action in Action Plan turns piesn CBC approves the actions online Survey data Target amp Outcomes tables have CBC notified automatically by email entered an orange outline around figures when survey data submitted according to for each table of targets that have action plan been submitted Entry of User notified by email when CBC CBC approves the survey data targets verified approves survey data and Action Plan turns reen for Enter Survey Data online 6 1 Timescales for authorisation 2 3 days after user enters data iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Appendix 1 Site Synopsis Entry Fields A Guide 1 SOME BASIC INFORMATION ABOUT YOUR DEVELOPMENT Site name This should be the overall name associated with the site for example Grovebury Road Surgery Leighton Buzzard You will have a c
26. ntral Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney Basic residential Basic workplace Basic visitor based Basic schools measures measures facility measures measures Travel vouchers e Website information As Workplace Annual Hands Measures Plus e Travel Information e Travel Information up Survey Pack Residential Pack e Motorcycle parking Cycle parking spaces uncovered e Site specific travel e Cycle parking staff Website intranet marked and information leaflet e Lockers signed information e Sustainable Travel School cyclin e Showers e On site benches one Group eae r policy ar share parkin i i parng e Travel information development Promotions Spaces leaflet Pp l Submit annual e Website information Travel plan coordinator ine j e Cycle parking travel plan e External noticeboards Internal visitors rapon Marketing campaign noticeboards travel j i g paig i e On site walking e Travel information point e Newsletters R routes information in Travel plan the school coordinator prospectus e Cycle parking Travel plan residential coordinator e Motorcycle parking Promotions spaces uncovered marked and signed On site benches Home office space 4 To add further actions press the P Plan table Choose from the list of actions already on iOnTRAVEL button in the top left hand corner of the Action Note
27. ntral Bedfordshire Council is content that you have completed your action CBC will confirm online and the indicator next to that action will turn Green Rejection of action completion e f Central Bedfordshire Council considers that you have not implemented the action as indicated you will be emailed and comments made by CBC will be viewable by using the Comments icon next to that action The action will turn back to until you press n Place to resubmit the action Reasons for not approving an action as complete include lack of evidence provided in the documents upload area site visit showing that the action has not yet been fully completed as described in the action plan 4 1 1 Sorting actions You can sort the order which actions are listed using the triangular buttons at the top of the columns in the action plan table AY Use buttons to sort the order that actions are presented in the Action Plan iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 4 1 2 Making comments IS Leave a comment Following approval of the Site Synopsis Action Plan and Targets SCC will be notified when you make a comment using any of the comment icons on the site You will be notified by email when SCC responds to the comment Note If you have a query related to your travel plan it is preferable to use the commenting system built into on iOnTRAVEL first
28. ons you should add a separate action for each and add the location information in Location Description and or Comments e You can comment on or delete actions before you submit them o Leave a comment E Remove or delete an action e You can add documents e g a plan of cycle parking to help support each action using the icons on the right of the screen Add a document e You can change an action before submitting it using the EDIT button next to the action you would like to alter 5 The Action Plan must be approved by CBC When you are ready to submit your full and entire action plan to Central Bedfordshire Council for checking against your approved travel plan click Submit Action Plan at the top of the screen Note The action plan will be locked once approved To add any further actions you will need to contact CBC Some actions appear automatically on your action plan these relate to the monitoring of your travel plan and help you manage the reporting of data to Central Bedfordshire Council You will not be able to edit these iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 3 5 Entering Proposed Target Figures at the start of your travel plan You must enter targets for modal split over a five year period for all phase s of your development 1 Click Targets amp Outcomes under Your Sitess
29. oz carcuraron were cames Summafy Site Synopsis Page 1 Travel Plan Folder Targets amp Out Action Plan Document Library Comments SITE SUMMARY Note Please note you cannot edit the summary screen The summary screen shows you basic information about your site including Left hand side Right hand side e Address e Key milestone dates for your e Planning application details development coming forward e Site description e Progress on preparing and e Number of phases operating your travel plan e Companies involved e Whether outcomes are on track iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 3 Setting up the iOnTRAVEL Entering Data 3 1 Add a site The first thing to do after registering is to add a travel plan site to work on It is easy to add a new site into iOnTRAVEL 1 Log in 2 Go to EMES L YOUR SITES YOUR DETAILS CONTACT US CO2 CALCULATOR HELP LINKS Lo 3 Enter the name of the travel plan site you wish to add under Add A New Site Press Send This needs to be approved by CBC Your request will be logged automatically and you will be notified by email when CBC has authorised the new site After your site registration has been authorised 4 Under select the name of your site under View A Site 5 You will have the choice to create a completely new site Create Site from Scratch or copy across details
30. sure that it is in the right units and covers the modes of travel as described on the online form above You have a number of choices for the source of your data We can supply you with resident visitor staff travel survey templates if we required and you will need to convert your data into NUMBER OF JOURNEYS PER YEAR for each mode of transport Note If you have more than one phase or more than one set of targets per phase you will have more than one set of survey tables to enter This will be shown at the top of the screen screenshot below Phase 1 Phase 2 Residents travel to work we Visitors customers patients travel to site EZE 5 You must enter the following pieces of data e Survey Date iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney e Survey Method i ii iii iv v vi vii viii CBC travel survey template preferred method Own questionnaire Manual count snapshot Face to face interviews Automatic traffic count Travel diary Sign in sheet No survey Number of Responses e Number of Staff total employed rather than total surveyed Note You can add survey data file as evidence in the Action Plan alongside the action which relates to entering survey data Use the document upload button 6 Enter your survey data 7 Click Note The response rate will be worked out automatically as you press s
31. thin the phase e g a housing or a business development You can choose from a drop down list Is there a known name of this phase e g Minehead hospital Killams north If have a name short description which you can identify a phase by you should add this here A name will be more helpful than the default name Phase 1 2 3 etc when it comes to managing your action plan Phase occupier If you know the occupier for the phase you should provide this information here Estimated or actual milestone dates IMPORTANT Here you should put when you expect each phase of your development to come forward You can alter these dates after submitting the site synopsis If you are not sure please put a date three months hence and you will be reminded to update the date at this time when you may have more knowledge of your schedule When you do know the actual date e g shortly before construction or when construction actually begins you should immediately add this information to the Actual Date column This information is important as the actions in your travel plan will be based on the timescales for your site being built and occupied 3 SIZE OF YOUR DEVE LOPMENT Size of your development Here you should enter values for all the land uses on the whole of site across all phases in total There is a total calculation for each row and a total of the Gross Floor Area GFA for each column
32. travel plans and quidance aspx 4 When you have completed a table of targets click the Update button in the corner Then View any other tables of targets and repeat steps 3 and 4 5 The targets need to be approved by CBC When you are ready to submit all your targets to Central Bedfordshire Council for checking against your approved travel plan click Submit Targets at the top of the screen iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney 4 Using iOnTRAVEL to Project Manage your Travel Plan Once all the planning has been done you can use iOnTRAVEL to track the implementation of your travel plan and progress against its modal share targets 4 1 Completing Actions When your action plan has been Approved it will be indicated at the top of the Action Plan screen 1 Log into your travel plan site 2 Click Action Plan under Your Sites 3 You can then view the entire list of actions in your Action Plan CURRENTLY SORTING BY START DATE ASCENDING Service Provision Click to Confirm To Be Below Action Phase Start End Current Implemented Owner Status av AY Y av av Place Five years al atter final Travel plan coordinator General Construction first No Yes Surgery 2 O User Trash occupation Comments Docs ste Five years 9 Provide further detail about Genera First first nia No Tra
33. vel Plan Coordinator Occupation sation 1 0 User oneta Comments Docs Five years fter final oR ve el a 2 I Travelinformation eatet General 2002 2012 frst No Yes TPC F multi modal amp site specific User occupation h Comments Docs Complete Site Synopsis General 2503 202 n a na Yes Travel Plan Coordinator 9 kl 1 User Comments Docs Submit Travel Par General 2803 2012 nia na Yes Travel Plan Coordinator 9 g Document i User Comments Docs S oR GA Travel information leaflet First D Travel information leatt General 2903 2012 on NO Yes TPC 0 User multi modal amp site specific Occupation Trash Bi ii quod amp ste specitic P Comments Docs 4 When you have completed each action inform Central Bedfordshire Council that this has been done The indicator for that action will then turn Bange indicating that Central Bedfordshire Council has been informed Each action has a traffic light next to it indicating iOnTravel Part of Central Bedfordshire s My Journey campaign www centralbedfordshire gov uk myjourney whether the action has been implemented or not and whether or not this is overdue You can complete an action online before it is due Note There is no separate Update button that you need to use to submit the whole of the Action Plan screen this is done as soon as you update individual actions There are two main methods of completing an action on iOnTRAVEL A Completing
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