C3 Training Database (C3 TD) - Construction Career Collaborative
Contents
1. Registered Contractor Specialty Contractor Employees Add Meets Requirements First Name Last Name Type C3 ID Status 4 C3 5 OSHA10 OSHA 30 Michael Test Supervisor Foreman C3 213 Active vi i HA Supervisor Foreman C3278242 7 4 This presents the Contractor a window with two fields SSN Social Security Number and Date of Birth These fields are used to uniquely identify an individual within the system Enter the employee s SSN and Date of Birth and then click Add Register Contractor Specialty Contractor Employee SSN 120120120 Date of Birth 1 15 1975 5 Ifthe person exists in the database the SSN and the Date of Birth must match correctly or an error will be displayed The User will be given two attempts to enter in a matching SSN and Date of Birth First Attempt Message from webpage SSN and Date of Birth do not match Please verify that you have entered _ the correct information 3 Page Version 5 4 July 2014 d 4 3 SCTC Construction SA Career Collaborative SERVING LOCAL REACHING OUTWARD Second Attempt Message from webpage i SSN and date of birth do not match Please verify with employee or a company admin that you have the correct information 6 Ifthe person does not already exist in the database the window will expand to allow entry of the rest of the employee s information Register Contractor Spec2. Specialty Contractor to Job Job Jobl Job Seamn Tax ID OName O Contractor ID This is a primary Specialty Contractor SC Notes 9 Once the Contractor identifies the Specialty Contractor they wish to add click on the Company Name Add Specialty Contractor to Job Job Job1 Job contractor 2 Tax ID Name Contractor ID Contractor ID 5872 5875 Company Name ialty Contractor SC 12 Page Version 5 4 July 2014 d 4 Construction NY i Career Collaborative SERVING LOCAL REACHING OUTWARD 10 C3 requires the Specialty Contractor to provide approval before a Contractor can add them to a Job An email will be sent to the Primary Contact of the Specialty Contractor when a Contractor requests to add them to a Job The Contractor can type in a new email address for the Specialty Contractor if needed Click Add SC to add the Contractor to the job Add Specialty Contractor to Job Job Jobl Jobl contractor 2 TaxID Name Contractor ID Specialty Contractor Contractor 2 Email Address C3Con2 csctc org Confirm Email C3Con2 csctc org __ gt C This is a primary Specialty Contractor SC Notes Contractor 2 is a Subcontractor under Contractor 1 K The Contractor has the ability to check the box for primary specialty contractor to differentiate between a primary Specialty Contractor and other Specialty Contractors working for th
3. the Contractor is presented with a list of all the Jobs they have created so far The Contractor can click on Add in the upper right corner of the table to add a new Job Jobs Add Job Name Job Code Status Jobs 3 The only fields required to add a new Job are the Job Name and Job Code A Job Code field is provided for the Contractor s reference It is recommended that a code be used but it is not required Enter the information and click Save Add New Job Job Name Job Code 9 Page Version 5 4 July 2014 d 4 CS 7 A W t ti a ren Ww Collaborative SERVING LOCAL SERVING LOCAL REACHING OUTWARD ING OUTWARD 4 The Contractor will be returned to the Jobs summary table with the newly added job now listed as Not Started Click on the name of the job to view additional information Jobs Add Job Name Job Code Status Job1 Tob3 Ei In Progress T Job5 Job5 Not Started __ 5 The Contractor can edit job information and add Contractors to the Job A list of the Contractors already added to the Job can also be viewed here The Contractor can change the name of the Job Job Code and Job Status to Not Started In Progress or Completed Click on the company name to view additional information Manage Job Jobl Job Name Jobi Job Code Job1 Status In Progress E Specialty Contractors Specialty Contractor Beas sao Con
4. 3 If the employee needs to cancel the course and reschedule the Contractor can click on the Cancel button and the course registration will be canceled Then follow the steps to reschedule Edit Contractor Specialty Contractor Employee Employee Name Mark Test Employee Job Assignments SSN 240240240 O Test Job A Date of Birth 1 1 1980 O Test Job B Type Status OSHA 10 Date Completed Certificate Number sd OSHA 30 Date Completed Certificate Number Course Status Course Name Course Code Last Taken Expires Scheduled Provider C3_5 CBT Safety Orient ENG 07C3_5E Nee 07 23 2014 SCTC Cancel ha Ss el 7 Page Version 5 4 July 2014 d 4 AN my AN 3 wW W Construction a Career Collaborative SERVING LOCAL REACHING OUTWARD 14 Displayed on the right hand side of the employee edit window is a list of all active Jobs accepted by the Contractor The Contractor can simply check off boxes for the Jobs that this employee will be assigned to and then click the Save button at the bottom of the page Edit Contractor Specialty Contractor Employee Employee Name Mark Test h EEr ee Job Assignments SSN 240240240 D O Test Job A Date of Birth 1 1 1980 O Test Job B Type Status Active w OSHA 10 Date Completed o Certificate Number OoOo OSHA 30 Date Completed R o 15 General Contractors can add their own employees to a Job a When viewing the details of an employee the General Contractor
5. Company Information C3 SCTC ID 6045 Company Name U S Tax ID 88900000 Contact Name Phone Number 4099409009 Email Address c3con4 hotmail com Address 1254 Smith Road City State ZIP Code 3 The Users of the account are also managed in the Company Profile Click the Manage Users button to view the users who have access to the account C3 Users Add Close First Name Last Name Email Address Test test7 cscteorg OO OOo sctexascity1 esctc org Test The Contractor Admin has the ability to add new Users or edit a User s information 4 By clicking on the User s name the User s information can be edited Click Save to update the User s information Edit C3 User Name Thomas Juice Ter Email Address User Role Select a new role only you want to change the users current permissions 18 Page Version 5 4 July 2014 d 4 nI AN GTC Construction YY Career Collaborative SERVING LOCAL SERVING LOCAL REACHING OUTWARD HING OUTWARD 1 2 4 User Profile The Contractor is able to manage their login information to the C3 Training Database 1 Select User Profile from the top navigation bar 2 Update the user profile with the necessary changes and then click Update to save the new information Account Information Email Address test csctc_org Name New Password r Confirm New Password ssssese 19 Page Vers
6. a Course Current OSHA X Requirement not met Requirement met but not verified v Requirement met and verified 16 Page Version 5 4 July 2014 d 4 Construction NF Career Collaborative SEAVING LOCAL REACHING OUTWARD 15 The Contractor can click the drop down arrow to designate the status of each Specialty Contractor on the Job and then click Save Not Started In Progress Completed Edit Specialty Contractor Job Jobl Jobl Specialty Contractor Spec Contractor 6 Status In Progress lt Pri Primary Specialty Contractor a Spec Contractor 6 is a specialty contractor and a a subcontractor to Contractor 5 Specialty Contractor Employees Meets Requirements First Name Last Name Type 35 OSHA 10 OSHA 30 ee C391318 C3278245 77 2S 5 xX Course not current TEENETE Course Current OSHA X Requirement not met Requirement met but not verified v Requirement met and verified 1 2 3 Company Profile The Contractor has the ability to view their Account Profile information 1 Select Company Profile from the top navigation bar Company Profile ari ped E ee 17 Page Version 5 4 July 2014 d 4 Construction NY Career sieury COUNG TEKS BIT Collaborative SERVING LOCAL REACHING OUTWARD 2 The Contractor is able to update their account information with any necessary changes Once changes are ready to be saved click Update
7. d 4 C3 Training Database C3 TD User Manual Contractor 2E 1 Page Version 5 4 July 2014 d 4 I AX Construction wy Career P RE E Collaborative SERVING LOCAL REACHING OUTWARD 1 2 Contractor Contractor s or General Contractor s have the ability to add employees manage employee information and assign employees to jobs Once the Contractor has been entered into the C3 TD by a C3 Administrator the Contractor s have the ability to perform their activities and tasks The C3 Contractor is responsible for maintaining a list of their C3 employees and job information 1 2 1 Employee Management The Employees tab is where a Contractor maintains their list of employees 1 Login to the C3 TD C3 Training Database Email Address Password 2 Select Employees from the top navigation bar NOTE When a Contractor first logs into the C3 TD the Employees page will already be displayed ny Employees Job Management Company Profile User Profile Loanlige Cer li E Ad 2 Page Version 5 4 July 2014 d 4 Construction Sy a Career l Collaborative SERVING LOCAL REACHING OUTWARD 3 The Registered Contractor Subcontractor Employees table displays a list of all employees that the Contractor has added to their account the type of employee the employee s _ status current C3 5 and OSHA training status To add a new employee click Add
8. e link within the email to approve the request Once approved the Specialty Contractor can log into the C3 Training Database to begin assigning their employees to the job Specialty Contractor add request was successfully approved Please login now to add workers to the job from the Employees tab Enter C3 Training Database NOTE The Specialty Contractor must click the approval link in the job request email before they can assign employees to the job 14 Page Version 5 4 July 2014 d 4 rx SINH II Construction Ww eek Career l Collaborative SERVING LOCAL REACHING OUTWARD 12 This process prevents Contractors from adding Specialty Contractors to a Job without the Specialty Contractor s permission Until the Specialty Contractor has approved the request the status will be listed as Pending and the Contractor will not be able to view any employee information for that Specialty Contractor Manage Job Job4 Job Name Job4 Job Code Job4 Status In Progress Specialty Contractors Add Specialty Contractor Status Contractor 2 Contractors 57 To cancel the approval request the Contractor can click on the Specialty Contractor s name and then click the cancellation link next to Status NOTE If the Specialty Contractor does not receive the job request email the General Contractor can cancel the job request and then re add the Specialty Contractor to the Job in order to send a new job reques
9. e primary Specialty Contractor The Contractor can enter a note into the Notes text box and provide a brief description about the Specialty Contractor who is being added The Notes text box is limited to 250 characters For example if the Contractor is subcontracting under a primary Specialty Contractor the note will be included in the email sent to the Specialty Contractor 13 Page Version 5 4 July 2014 d 4 Construction WwW Career Collaborative SERVING LOCAL REACHING OUTWARD 11 Once a Specialty Contractor has been added an email is sent to the Primary Contact for that company asking their permission to add them to the Job a D HIF A Construction Career Collaborative 3300 FM 1765 Texas City TX 77590 O 409 948 9009 F 409 943 4604 http www constructioncareercollaborative org 3 http www cscte org Dear Chent Your company has been requested to participate at a jobsite being managed by ChentName The name of this jobsite is JobName Please click here to approve your company being added to the jobsite Note Once you have been approved and added to the jobsite in the C3 Traning Database you will be able to assign your employees to the jobsite Please reply back to this emai should you have any questions See below for job note JobN ote We value your business and look forward to your partnership this year C3 Administration The Specialty Contractor simply clicks on th
10. flect current employee activity Edit Contractor Specialty Contractor Employee Employee Name Mark Test Employee Job Assignments SSN 240240240 Test Job A Date of Birth 1 1 1980 B Test Job B TE Status OSHA 10 Date Completed Certificate Number OSHA 30 Date Completed E O or Course Status Course Name Course Code Last Taken Expires Scheduled Provider Action pt e 6 Page Version 5 4 July 2014 d 4 F SCTC Construction Ww Career Collaborative SEAVING LOCAL REACHING OUTWARD 11 From the Edit Contractor Employee window the Contractor is also able to schedule training for C3 courses by clicking the Schedule button Edit Contractor Specialty Contractor Employee Employee Name Mark Test Employee Job Assignments SSN 240240240 O Test Job A Date of Birth 1 1 1980 O Test Job B Type Status OSHA 10 Date Completed Certificate Number si OSHA 30 Date Completed Certificate Number Course Status Course Name Course Code Last Taken Expires Scheduled Provider Action Schedule 12 The Contractor will select the Training Provider by clicking on the drop down arrow Choose a Training Provider then select the Course and enter the date that the employee will take the course You can also click on the calendar button to select a date Click Schedule to schedule the course Schedule C3 Course Course EE CBT Safety Orient ENG 07C3_5E w Dane CE JC Schedule 1
11. ialty Contractor Employee Employee Name SSN 243254496 Date of Birth 1 1 1975 Type Employee OSHA 10 Date Certificate Number OSHA 30 Date Certificate Number Employee Data Entry Fields Employee Name The name of the employee Only first and last name are required Note that if data was found matching the SSN amp DOB entered previously this will be pre populated and will not be editable The type selected for an employee will affect the training requirements for the employee Employee C3 5 and OSHA 10 are required Supervisor Foreman C3 5 and OSHA 30 are required High School Student C3 5 is required OSHA 10 These fields allow the contractor to enter the completion date and certificate number if the employee has completed OSHA 10 If the employee has not completed OSHA 10 these fields should be left blank Note that a certificate 4 Page Version 5 4 July 2014 d 4 Construction NY i Career Collaborative SERVING LOCAL REACHING OUTWARD number is NOT required but it also cannot be entered unless a completion date is provided as well OSHA 30 These fields allow the Contractor to enter the completion date and certificate number if the employee has completed OSHA 30 If the employee has not completed OSHA 30 these fields should be left blank Note that a certificate number is NOT required but it also cannot be entered unless a completion date is provided as well 7 Select the correct type of emp
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13. loyee Once all the information has been entered the contractor clicks Add NOTE If High School Students are part of your workforce development program contact C3 about the Future Force initiative Resister Contractor Specialty Contractor Employee Employee Name SSN 243254496 Date of Barth 1 1 1975 Type Employee OSHA 10 Date Certificate Number OSHA 30 Date Certificate Number R 8 A confirmation dialogue box will be displayed Click OK Message from webpage 5 Page Version 5 4 July 2014 d 4 mo SCIC Construction Ww i a Bir Career rae Collaborative SERVING LOCAL REACHING OUTWARD 9 The Contractor is returned to the employee summary list which now includes the new employee Clicking on the C3 ID of the employee in the employee summary list allows the Contractor to change the status or type of the employee update the OSHA 10 and OSHA 30 training information as well as schedule for C3 training Registered Contractor Specialty Contractor Employees Add Meets Requirements C3 5 OSHA 10 OSHA 30 Michael Test Supervisor Foreman C3772153 Active vi NA 7 Supervisor Foreman C3278247 7 First Name Last Name Type C3 ID Status 10 Below is the Edit Contractor Employee window allowing the contractor to update the employee s type status and OSHA training information The Contractor is responsible for manually setting Status to Active or Inactive to re
14. t email Edit Specialty Contractor Job Jobl Jobl Specialty Contractor Contractor 2 Sta tus request to add this specialty contractor to this job 1s pending Click here to cancel the request Primary Specialty Contractor Notes 15 Page Version 5 4 July 2014 d 4 3 SCTC Construction SA Career Collaborative ERVING LOCAL REACHING OUTWARD 13 Once the Specialty Contractor has approved the request to add them to the Job and assigned some of their employees to the Job the Contractor will be able to click on the Specialty Contractor s name to view those employees and their C3 training status Manage Job Jobl Job Name Job1 Job Code Jobi Status In Progress Specialty Contractors Add Specialty Contractor Status Contractor 2 Contractor 4 2 14 The General Contractor will be able to see the employees of each Specialty Contractor on the Job The Specialty Contractors can only see their own employees Edit Specialty Contractor Job Jobl Jobl Specialty Contractor Spec Contractor 6 Status In Progress Primary Specialty Contractor Notes spec Contractor 6 is a specialty contractor anda subcontractor to Contractor 5 Specialty Contractor Employees e l 7 l Meets Requirements First Name Last Name Type ID C35 OSHA 10 OSHA 30 ne 391318 Tay Ten Employee era a ae 5 X Course not current i expires next 30 days
15. tractor 4 poe ec Contractor 6 5971 Spec Contractor 5973 10 Page Version 5 4 July 2014 d 4 Construction WJ Career Collaborative SEAVING LOCAL REACHING OUTWARD 6 After clicking the company name the General Contractor is able to view a list of that company s employees assigned to the Job Click on Save to return to the previous window Edit Specialty Contractor Job Jobl Jobl Specialty Contractor Contractor 4 Status n Progress Vv Specialty Contractor Notes A Specialty Contractor Employees Meets Requirements irst Name ast N i ype First Name Last Name Type ms c35 OSHA10 OSHA 30 Supervisor Foreman C3278242 C3 5 X Course not current Course expires next 30 days w Course Current OSHA X Requirement not met Requirement met but not verified Requirement met and verified Save Cancel 7 The Contractor can add Specialty Contractors to the Job from this window Click Add to begin the process of adding a Specialty Contractor to the job Manage Job Jobl Job Name Jobi Job Code Jobi Status In Progress Specialty Contractors Add Specialty Contractor Status Contractor 2 Contractor 11 Page Version 5 4 July 2014 d 4 Construction YY Career FAFKTY COUNGN THIS GIT Collaborative SERVING LOCAL REACHING OUTWARD 8 The Contractor can search by Tax ID Company Name or the internal C3 Contractor ID Add
16. will have a checkmark box for every Job that the General Contractor has created b The General Contractor will click the checkmark box to assign their own employees to the Job so that those employees will then be in the employee list for the Job 16 The Contractor is able to remove an employee from their list by clicking the Delete button Edit Contractor Specialty Contractor Employee Employee Name Mark Test Employee Job Assignments SSN 240240240 O Test Job A Date of Birth 1 1 1980 E Test Job B Type Status OSHA 10 Date Completed Certificate Number sd OSHA 30 Date Completed Certificate Number Course Status Course Name Course Code Last Taken Expires Scheduled Frovider Action oo d S Sichedtte 8 Page Version 5 4 July 2014 d 4 Construction WY Career P RE E Collaborative SERVING LOCAL REACHING OUTWARD 1 2 2 Job Management NOTE The C3 Contractor is responsible for maintaining a list of their C3 employees and job information This tab is available only to Contractors that the C3 Committee has approved and entered in the C3 TD This tab allows the Contractor to add Jobs assign Specialty Contractors to those jobs and view the employees assigned to work on the Jobs The Specialty Contractors or Subcontractors will not be able to access Job Management 1 Select Job Management from the top navigation bar ment Company Profle User Profile 2 When first accessing Job Management
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