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IMDS User Manual 9.0 EN - IMDS Information Pages

1. Norms Standards IMDS contains a substantial quantity of standard materials especially for metals These are typically materials available from a variety of sources according to specific industry standards If the material is a metal and produced to a Norm or Standard it is preferable that users leverage one of the IMDS Committee published materials If your company does not produce the material then your company should not create the MDS for the material The producer of a material should always create the MDS or if it is to a publishable standard IMDS Committee material datasheets should be used Norms Standards Company Norm Norm Code _ Supplier If a Norm or Standard can be added creating a material MDS the will display a window similar to the following MDS MATERIAL DATA SYSTEM Add Norm Inhouse Norm Company public norms Norm NS EN Norm Code NS EN ISO PREN QQ SAE Society of Automotive Engineers SEW Stahl Eisen Werkstoffblatt published by VDEh SIS Swedish Industrial Standard SS Swedish Standard TLDB Technische Lieferbedingungen Deutsche Bahn UIC Union Internationale des Chemin de Fer UNE Spanish Norm UNE EN UNE EN ISO UNE ENV Not yet specified UNI Italian Norm UNI EN ISO UNI ENV UNI ISO UNS Unified numbering system within SAE VDA Verband der Automobilindustrie German Automobile Industry Association WL Werkstoffleistungsblatte
2. The constellation Material under Material is Material below another material is not generally not allowed in a Renault MDS tree allowed chapter Ingredients Renault will not accept an MDS marked as Development Sample Report Therefore if Renault is the intended recipient of such an MDS an error message will be generated For any MDS which will be submitted to Renault we highly recommend adding Renault as the recipient before running the check procedure Page 145 19 Scania Extensions If a company delivers to Scania some additional checks are carried out for this recipient Part number The Scania part number shall be specified with numbers only no special characters no leading 0 allowed Drawing change level The data field Drawing Change Level refers to the Scania Engineering Change Order ECO number which is used to specify different versions of parts The ECO number can be found on the Scania part drawing This field is mandatory When no ECO applies a 0 shall be entered in the field The ECO number shall be specified with only numerical digits no special characters no text Supplier code Specify the Scania supplier number 7 numerical digits Example 0123401 This field is mandatory The supplier number will be checked by the Scania in house system against a list of contracted suppliers for the Scania part If the user does not know the 7 digits supplier number contact th
3. SSS SSS SSS SSS Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Basic Substance Type of MDS Component gt Basic Substance Q Rule based selection E CAS No Selection T rere ee Non standard selection MDS to analyze view fgjExport g amp amp Name ay Part Item No Item Mat No Material No D Version Supplier Your options 1 Select the MDS to analysis by using the above toolbar buttons 2 Drag and drop an MDS from your Clipboard here 3 If you have already executed a Where Used Analysis you can use your analysis results as input MDS for the next Where Used Analysis by using the Add buttons below Cascaded Where Used Analysis Total MDS 0 Q Analyze IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 104 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 6 2 3 Specific where used Analysis The user may select a basic substance using the Search button which will bring up the substance search screen This option is useful when the user must resubmit due to deleted substances as this function will identify where materials with deleted substances exist Analysis Parameter Basic Substance q CAS Mo MDS MATERIAL DATA SYSTEM Search Criteria Name Synonym GADSL Category Group Ed CAS No duty to dedare z REACH
4. In this figure owned component V My Test assembly V ix My Test Component 11H Ve 5 09 ZA130 hot dip zinc aluminium coated 0 0 0 01 Lead 4 0 0 0 001 Cadmium d 4 0 6 0 Aluminium metal amp Rest 94 9945 zinc V ie 95 0g St 37 2G S235JR CR 4 0 0 0 17 Carbon 0 0 0 009 Nitrogen 0 0 0 04 Phosphorus amp 0 0 0 035 Sulphur Rest 99 873 Iron V e 1x OwnerStatusTest V 493 09 AA 3003 4 100 0 Aluminium metal My Test Assembly is the parent of owned component My Test Component 1 IH and published component Owner Status Test My Test Component 1 IH and Owner Status Test are therefore child nodes of My Test Assembly Continuing My Test Component 1 IH is the parent node of published material 7130 hot dip zinc aluminium coated and published material St 37 2 G Note that each layer consists of all the same type with layer one and two components layer three materials and layer four the bottom layer basic substances Basic substances cannot ever have children even other basic substances Page 41 3 3 2 Creating a Material Data Sheet MDS A user may create a new MDS via the Toolbar icons Alternatively a user may create an MDS by selecting the menu option MDS and choosing New Using the second method the user may choose Module between two sub menus Datasheet gt Datasheet gt Module In most cases
5. MDS MATERIAL DATA SYSTEM User ID forgotten Please enter your e mail address and press the Send Button then the IMDS user ID s referencing this e mail address will be sent to you E Mail y Send r Cancel And the system will send the user a list of all User IDs associated with their e mail address Once the user has the ID the user can then use the Request new password link to reset the password Y sk 1 Page 17 When the user uses the link a window similar to the following will appear MDS MATERIAL DATA SYSTEM New Password Please enter your user ID and for security reasons also the e mail address associated with this user ID in IMDS After checking your input the new password will be sent to this e mail address User ID E Mail vy Send K Cancel Figure 7 Request new password screen When the user requests a new password the correct e mail address for the ID needs to be entered This e mail address has to match the e mail address already available in the system for this User ID in order to be able to reset the password The system performs a check and if it is allowed i e the ID is not expired and the user has had a successful login since the last password reset a new password will be sent to the e mail address associated with the ID in the system We strongly suggest that since the system generated password will be a random string of characters the user copy paste from the e mail
6. Page 159 latency Latency lower is better HTTP Version Your Values Comparision Values V Understanding the Performance Relevant Factors Performance is a very complex problem which has to be looked at in every special case When a user is working with IMDS three major network components are involved in the data transfer The first part consists of the local network the internet proxy and the network line to the Internet Server Provider ISP of the user s company The second part is the public Internet itself and the third part is the connection to HP s ISP and through an HP firewall until it reaches the IMDS servers This is summed up in the following picture User PC Firewall Firewall ISP User IMDS Server Browser OS IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 160 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 23 Glossary Basic Substance Basic substances are chemical elements or chemical combinations as they naturally occur or are produced This includes all agents necessary to maintain stability This excludes solvents which can be separated from the material without reducing its stability or changing its composition In IMDS every MDS path from the top of the tree structure must terminate ina basic substance or substances for the datasheet to be valid and allowed to be released Most basic substances are identified by a Chemical
7. MDS Functions Administration Help MDS Module Search Ingredients Supplier Data Recipient data Analysis MDS Regui Name My Test assembly ID version 33381634 0 01 Node ID 33381634 Status Edit mode Company Company My Test Company IH Organisation unit My Test Company IH i aot i Company ID 32449 DUNS Number 125 649 DUNS Number 12 345 6789 Company Address My Street Company Address My Street 70956 Ruesacisheim 78956 Ruesselsheim DE Germany DE Germany Contact Person Contact Person Herrmann Ilona E Mail ilona herrmann hp com Telephone No Fax No This is NOT an editable screen All of the information is drawn from the information on the User list of the company If there is missing or incorrect information the Company Administrator must correct it on the Administration screens The appropriate contact needs to be selected Page 61 from the drop down list The IMDS system then goes to the Contact List for the company and displays the E mail Telephone and Fax information stored on the Contact List Once the correct contact is displayed on this page the Recipient Data can be entered 3 3 12 Recipient Data The recipient the customer of the MDS is added in this tab window At least one recipient must be added to enable the Send and Propose buttons Prior to adding a recipient only the options Internal and in some cases Publish are available These two processes are describ
8. Material Data System IMDS User Manual Version 9 0 Copyright 2015 Hewlett Packard Development Company L P For help with questions not answered in this manual please review the public pages on our internet site http www mdsystem com gt IMDS Information pages e Under FAQs Frequently Asked Questions you may find answers related to your problem which are not explicitly mentioned here as the FAQ pages are updated more frequently e Under News you can find information about changes in a new IMDS release e On our IMDS Advanced Solutions pages https public mdsystem com web imds public pages imds training courses under IMDS Training you can register for classroom or in house training e Technical requirements for using IMDS can be found under IMDS Information Pages gt IMDS System gt System requirements i 8 93 2 IM i ai s helj y desk english hp com Page 2 Revisions Apr 23 2013 New ch3 ch4 minor corrections p 16 languages and p 23 table May 24 2013 corrections with track changes Jun 18 2013 Remove term CMD under 5 2 Dec 12 2013 Add IMDS 2020 enhancements 1 5 Mar 28 2014 IMDS Release 9 0 changes added 1 6 Jul 03 2014 minor corrections and Release 9 0 changes after Release Date Apr 27 2015 minor corrections and adding Add on Services chapters Jun 10 2015 Add chapter on Jaguar Land Rover Jul 15 2015 Change email address and phone number for Service Center Americ
9. There is one and only one legitimate use for two registrations with the same address and similar names If a company has distinct separate processes which share a physical location but operate upon different materials parts for different customers from different suppliers using different personnel this is essentially two Page 154 facilities occupying the same physical address and is permitted In all other instances this is a duplicate registration and is not permitted If a company has a duplicate registration the IMDS Helpdesks will work to resolve the duplicate registration before providing any other support There are several reasons duplicate registrations are not permitted mostly for the registering company s protection First and foremost under the strict European Union EU privacy and data confidentiality laws which govern IMDS which operates from Germany under some circumstances duplicate registrations can violate EU law Duplicate registrations can also lead to unnecessary expenses as the only ways to merge duplicate registrations involve either contracting with the IMDS Supplier to perform a for cost data merge operation or to perform a potentially time consuming send propose upon each MDS in the secondary registration Duplicate registrations also unnecessarily increase system maintenance costs artificially inflate the number of reporting entities in IMDS and potentially create confusion among customers an
10. Type of MDS Component x in Code 1 2 q selection Tyn a Rule based selection z Name Cast iron SELAN AVENE an Non standard selection y A right click on the selected MDS gives the user options as shown in the screenshot below p Add selected MDS s from the result table to the MDS to analyze table 4P Add all MDSs from the result table to the MDS to analyze table 2 Edit View M copy E Create MDS Report View BJEport 4p P gt Check Name D Copy to Gipboard Part Item No Item Mat No Material No lID Version Supplier 0 63SQ PIN L GOLD FOR 115P 1 0368 148 4 758338 1 HP Core Team AIRBAG CAP ASSY 22P YELLOW 353042 7 758656 1 HP Core Team Schraube 3452 815192 1 HP Core Team Teil_2273197 2273197 3 HP Core Team Rows Selected ans Tota Mail imds helpdesk english hp com Page 107 6 2 7 MDS Module where used Analysis The user may select an MDS or module to analyze where this MDS or Module is used In the second and middle tile further filters may be entered After clicking Analysis all the material datasheets which contain the selected module MDS are displayed 6 2 8 GADSL REACH SVHC Classification where used Analysis The user may analyse for substances contained in the MDS which are part of the GADSL list and require declaration or are forbidden or both The analysis can be conducted for REACH SVHC Based upon the type of MDS to be analyzed the middle
11. prohibited P By default the Ingredients tab of an MDS highlights all GADSL substances with either of these flags in the displayed tree structure Both the GADSL category and the flag for REACH SVHC are displayed in IMDS In the ingredients screen REACH SVHC substance names will always be underlined in the product structure tree regardless of which filter is selected Declarable and prohibited substances in a tree structure are distinguished in the Ingredients page with the following colour differences gt Declarable substances D appear in blue in the product structure tree gt Substances which are prohibited P or both declarable and prohibited D P appear in red While creating a Material MDS a substance can be added and flagged as confidential as long it is not part of GADSL or REACH SVHC substances of concern However if a substance being marked as confidential in a Material MDS is added to one of these lists at a later point of time this MDS must not be sent or referenced anymore because substances of concern must be disclosed The IMDS check procedure returns an Error message for all MDSs containing confidential substances of concern Users will be informed by e mail in case IMDS substances were flagged as REACH SVHC and GADSL and used before as confidential in a Material MDS This implies that the user has registered accordingly for this e mail notification in the IMDS User Settings screen see 8 1 Personal Se
12. 3 ame ne eo et E Ce ee a eee er ee er 132 9 2 AML specific part numbers and supplier codes to be adapted ou cece ececsecssscscssssssssecssssseesssssessesseesseseessenes 132 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Chrysler Group LLC Extensions to be adapted ou eee seesccsesssesssssssscssscscsseesecseeesseseesscssessscssssecseesseseeessesesesees 133 Daimler AG a 4 e219 0 9 mene ee ene one ean ee ee ee ee ee ee ee eee 134 FUL EKENS IONS cesiones cessed aaiesidan Stu E E EEEE EN 135 Ford Motor Company Extensions ccsssncsienacescscosenssicradeacswseesacaeceeosenssisencencecnsenessunssee pueaceadenceteneansewncah eases eensasheoseennaens 136 13 1 REE Me ti to be adapted aena E aS ES 136 13 2 Ford specific part numbers and supplier COde S ee eeescsssesessssssssssssssssssssssssssssssssssssssssssssssssssssssseees 136 General Motors EXCCIISI ONS versnar iniaenoi rer ERNETEN ORE ENOAR TAEA TEENE AEAEE ENEA KEEN EOE S 138 Jaguar Land Rover EXteMSiOMS sc siecssassescetasiescsacssacndassiunnibndansduicanasatdacasddadasadadadabsdeseeessesseceseeseeeebetseeseseeseeeesdbeesetes 139 PV AZ GA VS ONS otc aces cess ete ce cee gua seusce eee ceee fence aceey se E besoeseceteseseeesceccenetes 140 Nissan Motors specific enhancements wicscercsaxssccssancesrecatasecacancesteenacdacecmeeakcecnaedaceeheasllewseaeaadeeueseeedscevbers evesesaseeckecsbexes 141 Renault 4 ey gy Lee een enpr Arense r NERSE
13. Create MDS Report New Version Only available when editing an MDS Saves a L Check changed MDS to a new version for the same MDS Convert module to MDS ID The previously opened MDS is not modified The user cannot create a New Version of an MDS that was not created by their IMDS company Release internally Only available when editing an MDS Releases the MDS internally so it can be used in other MDSs referenced created by the own company Forward The following table describes the options available under Forward Menuttem Description E EE New tients Supplier Forward Only available when viewing an accepted MDS for which the tH save Ctrl 5 f Q sender has permitted forwarding Creates a forwarding copy Release Interna of the MDS that can be sent to other recipients but cannot be sient EE ate one es modified in the ingredients tree This function can be used bo r L Forward only one time per accepted MDS ene ngs L Check Original MDS Forwarded MDS Only available when viewing an accepted MDS that has T already been forwarded Opens the forwarding copy of the MDS Delete Cl Log off Original MDS Only available when viewing a forwarding copy of an accepted MDS Opens the original accepted MDS Ap Page 24 Print The user can either use MDS gt Create MDS Report or the button on the toolbar to access this function This menu item allows the user to print an MDS report
14. a user will wish to create a datasheet A module can be thought of as a limited partial MDS Modules can only be used within your own company and cannot be sent proposed published or assigned to an Organization Unit Modules can be added to an MDS and are useful for a set of components or materials frequently used in full MDSs For example if you produce a wide range of products which are mounted using a common set of bolts into a common enclosure the bolts and enclosure could constitute a module which you incorporate into the various MDSs which utilize these parts This same subset functionality can also be achieved using an MDS but modules are quicker and easier to create and maintain because they do not have customer or supplier information A never released module in edit mode can be converted to an MDS but this capability is lost once the module is internally released or if other versions exist More information on modules is provided later in this document see 3 3 1 Once Datasheet or Module is selected the menu opens a submenu from which to choose the type of MDS or module From this submenu the user may choose to create a component a semi component or a material Once chosen the type cannot be changed The two most commonly created MDS types are Material and Component Let us start with Material 3 3 3 IMDS Committee Materials IMDS materials are unofficially divided into two basic categories Standard and Custom Sta
15. confidential substances For new users the default setting will be OFF The setting for visibility of confidential substances is displayed on the User Settings screen as a Read Only view option See 8 6 2 Create a User Additionally Company Administrators can authorize users to see confidential substances from their own company in the Trust User screen see below 4 2 2 Outside the company The visibility for confidential substances is no longer granted at the company level A user without this access right is not able to add or edit confidential substances in Material MDSs within their own company The same applies to copied Material MDS If a user without access rights to confidential substances copies a Material MDS with confidential substances the confidential substances se are not part of the copied MDS Hence the user is not able to add confidential substances Place holders for the confidential substances are tagged in the MMDS tree 4 2 2 Outside the company A company may guarantee the confidentiality of specific MDS information through use of the confidential flag When this flag is set for specific basic substances these substances are replaced with a generic confidential substance label when the MDS is sent or proposed to a customer Confidentiality restricts display of these substances to the company which created the MDS and to those from other companies granted Trusted user access This protects certain
16. is a joker wild card If the portion of a substance is declared as a range the upper limit of the range is used The sum of the maximum portions shall not exceed 10 for each material in an MDS unless the MDS has been published by ILI or Steering Committee If the sum exceeds this 10 limit IMDS generates a warning Page 70 Only substances present in the product when on a dealership showroom floor should be entered in an MDS Processing chemicals should not to be entered unless residuals remain in the finished product as sold to consumers IMDS provides a special MDS Development Sample Report flag As the name implies an MDS with this flag is a prototype or test product and is allowed certain liberties The wildcard not yet specified is allowed only in development sample MDSs This joker wildcard is not permitted in materials for final PPAP Initial Sample Report MDSs When an MDS top node does not have the Development Sample Report flag set but one or more referenced items have the flag set a warning message is generated 4 Material and substance on the same level A basic substance on the same level as a material will lead to an error 5 Different MDS types at the same level If different node types appear at the same level of an MDS a warning is generated stating Siblings must be all of same type 6 Deleted MDSs MDSs can be deleted in IMDS Continued processing of deleted MDSs and their references
17. 0O 0O 0 8 fey Received MDSs Ingredients Supplier Data Recipient data Analysis moe Request General Date _ Status Name Combined yall gyopenMDSs none Part Item No Item Mat No Material No Single F not yet browsed ID All versions V browsed Development Sample Report accepted rejected Date F transmitted sent proposed modified _ Supplier Org Unit Supplier E Enable search by supplier Lj Supplier Company Org ID Supplier search is disabled Indude all Org Units A window will appear similar to this i l ot i MDS MATERIAL DATA SYSTEM Follow Up Name My Test Component 11H Part Item No Item Mat No Material No ID Version 33381632 0 01 Follow Up Date i Ry Comment Sy Save Vf Delete gJ Cancel from 03 20 2013 1 to 93 25 9013 e Follow Up Q Search a View ag Export l Part Item No Item Type Name ID Version Mat No Material transmitted from comp Org Unit ID No Status last status changed Follow Up Date No My Test Component 1 IH tex 56789 3 25 2013 My Test Company IH 32449 browsed 3 25 2013 5 Create MDS Report check D CLIPBOARD_COPY_TO SHOW_REJECT_REASON Follow Up In the Follow Up detail screen a Follow Up date mm dd yyyy must be provided and a comment may be entered The Save button will save the item for Follow Up The Cancel button disca
18. Abstract Service CAS number Chapter The different IMDS screen tabs for an MDS i e Ingredients Supplier Data and Recipient Information are referred to as chapters IMDS also contains some OEM specific chapters Component A component is an assembly or a piece part usually assigned a lot number or part number One component can consist of several different components or may be composed of materials or occasionally of basic substances In the extreme a component can represent a complete vehicle and consist of thousands of other components GADSL Global Automotive Declarable Substance List The GADSL substance list replaced the International List of Reportable Substances ILRS ILRS was implemented in IMDS during 2004 and combined the different OEM requirements for reportable substances into one list ILRS and other sources evolved to create the foundation of GADSL In March 2005 the IMDS ILRS was replaced with GADSL GADSL is the work of automotive OEMs and suppliers and chemical and plastics industries who organized the Global Automotive Stakeholders Group GASG GASG s purpose is to facilitate communication and the exchange of information regarding substances in automotive products throughout the supply chain The GADSL only contains substances expected to be present ina material or part remaining in a vehicle at point of sale GADSL is independent of IMDS and has been incorporated into OEM standards since 2005 For IMDS use
19. Administrators Newsletter When a new release of the periodic IMDS newsletter containing important user information is available 8 2 Password Change Every IMDS user can change his her current password from this menu selection 8 3 Notification This menu item will display current messages from the system Select the appropriate button to either receive the notification at next log on or to confirm the announcement was read The users choices are saved when the OK button is pressed Page 114 8 4 Company 8 4 1 Changing Company information This menu item permits display and editing of company information such as name address DUNS number and Org Units Company Administrators are the only type of User with access to this menu item Company Administrators can and are responsible to maintain all company administrative information Org Units are optional and are explained in the next section The company screen will look similar to the following MDS Functions Administration Help Company Company Name IH My Test Company Company ID Org Unit DUNS Number Highlight the company whose information you wish to edit view Then either the Edit View button can be clicked or Edit be chosen after right clicking This leads to the Details tab On the right in the Details Tab is the company registration information Company ID is a unique system assigned number and cannot be changed except via for fee company re
20. MATERIAL DATA SYSTEM Copy Placeholder set for deleted MDS s Module s in copy process Module MDS Version Parent node delete Example semi component 901869230 1 component_with_deleted_semi Similarly when copying an accepted MDS which contains substances marked confidential these unknown confidential substances are replaced in the copy with new modules which must be edited After creating these modules the user is returned to the copied datasheet However MDS copies make it harder to maintain and provide updates for the original data Material MDSs should not be copied but created and updated only by the material manufacturers With IMDS Release 9 0 changes in copy capabilities were introduced e Material copies are only allowed for the owner creator of a material e Accepted or published materials cannot be copied e Accepted or published components and semi components may still be copied e Accepted materials cannot be forwarded e Inacopy of an accepted or published semi component all references are maintained e For components and semi components users may copy a foreign not accessible reference in the ingredients tree to permit changes 3 3 17 Delete an MDS or delete the Recipient of an MDS The IMDS Delete function does not actually delete an MDS from the system Delete hides an MDS and blocks it from being referenced IMDS does not have an undelete function so a user must be absolutely certain before deleting an
21. MDS The parts marking settings can be changed with a pop up menu A reset function allows resetting to the original values from the MMDS reference in the tree An Apply to all recipient OEMs is available to apply the changes to the company specific data of all OEMs in the recipient list of this MDS The check procedure verifies if the parts marking entries being made in the recipient specific area by the tierl supplier comply with the rules For those references which produce a WARNING or ERROR message the parts marking entries can be overwritten in the recipient specific screen 3 3 10 IMDS Substance Application Codes The IMDS system contains many basic substances Some are marked duty to declare or prohibited Basic substances marked as prohibited should not be used in the automotive industry except for certain applications valid for a defined time based on legal requirements Not all prohibited substances have defined applications Applications are also defined for Page 56 some basic substances that are marked duty to declare The application information is necessary for the OEMs to comply with ELV Annex II and other environmental regulations Since release 3 0 when using a restricted substance you must also declare how you are using it by supplying an Application Code Application codes are required for lead and all of its compounds hexavalent chromium and all of its compounds mercury and
22. Opens the search screen for received MDSs and MDS MDS updates Requests Ik Clipboard Opens the search screen for sent MDSs and MDS Requests Where Used Analysis Opens the analysis screen allowing to find MDSs with specific contents Substance Search Opens the search screen for substances Basic Substance Opens the search screen for changes to Basic Substances Changes Basic Substance Opens the search screen for Basic Substance Requests Request MDS updates Opens the screen for updating MDSs Clipboard Opens the Clipboard Page 27 Administration Menu The Administration Menu contains options that are associated with company administration Depending on the User Profile not all options may be available The following table explains what options are available this menu eae ee Personal Settings Shows all data of the user such as e mail address and Personal Settings Cirl U phone number and allows him to change his personal if Change Password information GQ Notifications Change Password Allows the user to change his password Company Notification Shows all currently visible and not yet confirmed Contact Person notifications g REACH Contacts Company Only available to Company Administrators Opens the a User search screen for organization units of the user s company amp Trust user Contact Person Only available to Company Administrators Opens the LA MDS Admin search screen for Contact Person
23. PEG NS secs caes spc pi deca pce E ven ec cee dete nee aaige te ge vaca ceice ween ecee dl EEE 68 3 3 15 Publishing and Forwarding an MDS uu cccccsseeeecsssssssssseceeccecccecceeccccssesscseseeeesseeeeeceuscecassssssceeeeees 73 3 3 16 Copying an MDS and Copying an MDS with a logically deleted reference ou ceccceesseesesssssssssessessseeees 75 3 3 17 Delete an MDS or delete the Recipient of an MDS ee eeecccssssssssssssssssssssssssssssssssssssssessssseees 76 3 4 FRC ONTMITI CIAL OINS sess cctetcse cies eseaiccee exact ceed EENEN EEEN ERARE EENAA RENARE OREIN RENANE 78 Operating with an MD Sic cansesensataecsucevacepnaceaceceaGeeat a E nse aeae a a aa aAa R ENEAS 79 4 1 Data Transfer from Supplier to Recipient nneeeeeeeeeeeeseeessessssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssne 79 4 2 MOS COMTI ONT ANUE cate csecanesc ceeantcaenan se sacte wastes ata stsucs tec aueessccee ese inceunysucenra ncn itech aaa ins taun cteshanalouehsad Genie eunies usnesesteees 80 4 2 1 Tatsi o d alse 00 9 18 re 80 4 2 2 Q tside the CO ANY cies cies eect cease secu pasties nana ice sansa pacioabactoad cha ot senna ra aaa Ea Ea iiaia aA EE Sasa aiii 80 4 3 MOS REQUE esac secu eves coc ces ener cnneesseveetsaceusecdesueeeancescseeeesonsccceseses cere sorsecceeerorscccsseasersoscnusaensesterecensieasantessersnnes eae 82 4 3 1 PAUSE ces ce cesses ees coces bcc css cin cares cn es eaicn sage Suis osan besele dca dasa Maude basa naa a
24. Polymer CA Basic Polymer CAB Basic polymer CAP Basic Polymer CF Basic Polymer CMC Basic Polymer CN Basic polymer CP Basic Polymer CSF m Total records found 118 vo Apply K Cancel When the substance is found it needs to be highlighted and clicked on w Pe The left side of the screen is now highlighting the added basic substance and the right site presents something similar to the following expanded Details Common Information Type Basic Substance Name s ABAK Basic Polymer ABAK Acrylonitrile butadiene acrylate Plastic ABAK CAS No EINECS No EU Index GADSL Category REACH SVHC Confidential x Amounts and Weights Portion weighted mean 0 0 y Basic substance groups Basic substance groups IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 50 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com The following table describes the information presented Type Type of Node Basic Substance Material Semi Component Component Name s Presents the synonyms for this substance this is a view of the Basic Substance List CAS No Chemical Abstract Number for the Substance this is a view of the Basic Substance List Einecs No Einecs Number for the Substance this is a view of the Basic Substance List EU Index EU Index number for the Substance this is a view of the Basic Substance List Confidential Checkin
25. Recommendations focusing upon MDSs in specific classifications The Recommendations can be found in the Help menu ren SR Online User Manual Fi amp Video Tutorial P Frequently Asked Questions P Release Information CP Terms of use E Recommendation alll Network Performance Index l About Alternatively the Recommendations screen can be accessed from the right side of every IMDS MDS details window Details Common Information Type Component fown MDS lt g ID Version Node ID MDS Supplier Description 33382433 1 33382433 My Test Company IH My Test Component 2 IH Part Item No Development Sample Report _ Dates Creation date 3 25 013 P Check Release Date 3 25 13 CF D Recommendation _ Amounts and Weights Quantity Measured weight per item Tolerance Calculated weight per item Deviation As previously noted while referred to as Recommendations OEMS rarely if ever accept an MDS which is not completely compliant with the Recommendations We highly recommend reading the recommendations that pertain to your products Recommendations are frequently added and updated it is a good idea to check for updates each time you login Page 78 4 Operating with an MDS 4 1 Data Transfer from Supplier to Recipient It is essential for IMDS users to understand how information in IMDS is managed and secured IMDS users connect to the
26. Report No Check the box if required You may also enter a value The supplier will not be able to change the code Date of Report Check the box if required You may also enter a value The supplier will not be able to change the code Measured Weight Check this box if you require the value of Measured Weight per Item per Item to be entered on all Components in the tree structure Parts Marking Check this box if you require the Parts Marking question to be answered on all Components in the tree structure Page 86 Purchase Order No Check the box if required You may also enter a value The supplier will not be able to change the code Specific Weight Check this box if you require the Specific Weight to be given on all Semi Components in the tree structure Symbol Check this box if you require a Symbol on all materials in the tree structure Standard Material Check this box if you require a Standard Material Number on all No materials in the tree structure 4 3 7 Creating Projects Projects group Requests and are valid company wide Projects are created on the Create Request screen Start by clicking on the edit next to the Project field Anew popup window will appear To create a project click 4 new _ Another new popup window will appear Enter the Project name To exit this window click Save The new project will be in the list at the bottom of the window Click it to highlight the project and then Apply The Request wi
27. Request The IMDS MDS Send and Propose functions both begin with a supplier transmitting an MDS to a customer The MDS Request function is a mechanism by which a customer sends a request for an MDS to a supplier Before using MDS Request the customer and their suppliers must establish a dialogue outside of the IMDS system to agree the MDS Request function will be used to communicate requirements and to identify the lead supplier to whom Requests will be sent This section details how to use the MDS Request function 4 3 1 Parts of aRequest A Request tells a supplier which attributes the MDS must have mandatory and the expected value of select attributes The Request itself consists of gt Aset of mandatory MDS attributes base and recipient specific gt Requested values optional for mandatory MDS attributes recipient specific only gt Request specific Administrative data Page 82 The following figure depicts the workflow associated with an MDS Request MOS Request States pe delete REJEC TEL Fi F agn Ane ieee resect Fi creale save MODS Request COMPLETED jci MDS i semi propose MDS delete accept MOS WAITING FOR Fi ACCEPTANCE Request Owner action Request Receiver acion 4 3 2 Request Terms Recipient vs Supplier An MDS Recipient creates a Request to an MDS Supplier Thus an MDS Recipient is the Request Owner Requestor and the MDS Supplier is the Request
28. SVHC f S EU Index prohibited Status active 5 FINECS Nin Q Search La View am Export GAD Name CAS No EU Index EINECS No gc j Columns Hidden Columns Frozen Total records found 0 J Apply s Cancel The search can be limited using filters found in the middle tile After selecting the substance and appropriate filters the user clicks the Apply button MDS to analyze Name ID Version Date Supplier MDSs Own MDSs Modules oe accepted MDSs F published MDSs own MDSs own Modules Part Item No Enable search by supplier ID Current versions z Development Sample Report x Supplier Company Org ID Supplier search is disabled Date F published accepted internally released last edited by me C created own MDSs Assigned Org Unit from 02 22 2013 to 03 22 2013 Assigned Contact All MDSs which contain the specified substance are displayed In the results The User can proceed to a Detailed MDS Analysis by double clicking the selected result in the bottom tile In Page 105 the Detailed Analysis the MDS can be checked for all substances materials or classifications by selecting the measuring unit percentage or weight g 6 2 4 Substance List where used Analysis The user may search for substances on a certain list Currently available selections include substances requiring an application code and substances on the Renault lists MDS Functions A
29. a comment It will get the status rejected for the MDS supplier and the MDS recipient If the Request is rejected a reject reason by the MDS supplier is mandatory After viewing a received Request in the lower right of the screen you will see three 3 options IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 88 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS Functions Administration Help Received Requests i Ingredients Supplier Data a ent AEN renee sesvecscsessssscsvosesesecvecsnsessees MDS Request Recipient data Type Component m Transfer Information Company My Test Company IH Organisation unit My Test Company IH 32449 Supplier IH My Test Company 32452 Q Contact Person Contact Person Supplier Code 12345 Name Supplier Deadline date 4 12 2013 Part Item No 123456789 Project My Project Drawing Assigned MDS Drawing No Status received Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report BA aE COC 3 SSt i Y SSSSSS E Ye My Assign MDS 4 Create MDS Reject To reject the Request the Reject button must be used The reject reason for the Request must then be entered 4 3 10 Assign Existing MDS to Request There are two possibilities to respond to a request creating a new MDS or assi
30. all of its compounds and cadmium and all of its compounds as well as for Nickel and Polycyclic Aromatic Hydrocarbons PAHs Application codes are only displayed in English regardless of the language the IMDS user is using IMDS data should reflect the actual structure of the product as sold If the product contains a prohibited substance this must be reported in the MDS and the supplier should be re engineering the product to eliminate the prohibited substance If an undeclared prohibited substance is found later there may be added legal and financial ramifications Sale of a part with prohibited substances creates liability not the corresponding valid IMDS entry The valid IMDS entry helps to manage and mitigate the liability The application information is based on the current Annex Il regulations and requirements Annex Il can be found on IMDS Information pages gt FAQ gt Where can find the ELV Directive and the latest version of Annex II This document is revised yearly and the latest version available will be posted Application codes have different requirements based upon the supplier s position in the automobile supply chain Since IMDS Release 3 0 any new component containing a material using an application relevant substance must have an application code before releasing However a lot of legacy components created prior to Release 3 0 exist These need application codes added The IMDS check function determines where
31. an IMDS company is in the supply chain Tier 1 suppliers cannot send an MDS to an OEM without completing all required application codes Tier 2 to Tier n suppliers receive a warning of missing application codes yet may still send received MDSs without application codes The following table summarizes the handling of application codes Note There may be a difference between the IMDS requirements for your company and the requirements for your customer s company Your customer may require resubmission due to missing application codes Page 57 Handling after 1 March 2006 within Supply Chain need to create new MDS versions MDS can be sent but new versions foreign Warning should be requested Tier1 sends to OEM need to create new MDS versions ES ee Application codes are assigned when attaching the material to a component MDS Application codes are set ONLY on components Please do not contact your material supplier and ask them to add an application code They cannot Since application codes are dependent upon how the material is used the best person to determine how the material is being used is the person adding the material to the component If the material requiring an application code is attached to a semi component when the semi component is attached to a component an application code is required For materials or semi components application codes do not have to be provided Depending upon the substance and the cl
32. anyone An unaccepted sent or proposed MDS is logically deleted and the receiving company or companies are notified of the deletion but are still able to see this MDS in the received list with Status cbs i e cancelled by sender The MDS is no longer available for attachment Is there more than one version of the MDS If an MDS has more than one version the user has the opportunity to delete all versions at once This can be convenient for example if a production run has been replaced Upon deletion confirmation of the highlighted MDS the system logically deletes the highlighted MDS and if there more versions exist asks if the user would like to delete all versions Deletion of a Recipient also see section 3 3 12 Frequently an MDS may be sent to the incorrect company When this occurs rather than delete the MDS it often makes sense to simply delete the recipient Use the Search option to find the MDS and select Modify Go to the recipients tab highlight the incorrect recipient and click Delete The status of the MDS at the incorrect recipient will change to cbs Cancelled by sender Note there is no way to remove the deleted MDS s from the sent or received list except by filtering to exclude MDSs with status cbs from these screens Page 77 3 4 Recommendations The IMDS Steering Committee has published several Recommendations pertaining to MDS creation Recommendation 001 applies for all MDSs with other
33. are part of the selected substance list a mna gih c eae o ge MNC Cariera Cantar IMDS Servi ce t entei Europe Phone 30 I 0 9021 Mail imas netpdesk englisn nNp com age Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 6 2 5 Substance Group where used Analysis The user may select a substance group for analysis In the second tile the basic substance group may be chosen Filter options may be chosen in the middle tile Clicking the Analyze button starts the analysis and the result list shows all material datasheets which contain substances from the selected group Analysis type Analysis Parameter Analysis type Basic Substance Group A Type of MDS Component m gt Rule based selection Basic duromers Selection Type _ ype Non standard selection 4 Danis Ci ihatanean Cen NI Tant 6 2 6 Classification where used analysis p A Basic elastomers Basic polymers z Basic polymers The user may select a classification for analysis In the second tile the code may be chosen with a click on the search button Filter options may be chosen in the middle tile After clicking the Analyze button the analysis is started and all the material datasheets will be listed that contain material of this classification J Where Used Analysis Ingredients Supplier Data Recipient data Analysis EDS Request Analysis type Analysis Parameter Analysis type Classification
34. cecudscancuwacetensedasanic E vases cesouideasecateeaseaouctes EAA 100 6 1 Detailed MDS ANnallySis ccccccsssssssssccceececcecccceeccccsssssessceseeecesceeeeecescsssesesesceeseeesesecaueceescscsseseeeseeesseeescaeeesesees 100 6 1 1 EE E a see ceratce E E E AE E A E E 101 6 1 2 BEEE o EEE E PEE A E E E A E E E E EE E AEE EEA 101 6 1 3 BaS UDA I E E E ee eee ee tee er ee er 101 6 2 WINGY ONS eoe cece acc E senate co necpsccnenesceeactat E E E 101 6 2 1 R le Based Selectionner aS 103 Page 5 7 6 2 2 Non standard SGLOCUIO Miss ccscsssisncscsvadancesesvadeudaedonsateasaciencadedsindenbusuanctuesenteusnsiensencesoergensddesenscaswelancasetwateassscesss 104 6 2 3 SPECIFIC whereis ed ANALYSIS asi sep cast asewasesereensbansnanswaseueseasnasaebead ausuasakocenena easeasased ceceuesesesbues oncensssterkecs tives 105 6 2 4 Substance List where Used Analysis sssscccsecccccccccccceccccsssssssseseseseecceeeeeeccsssssscssscseseeeeseeeeeeeeeaasess 106 6 2 5 Substance Group where used Analysis ccccccccccccccccccssssssssssssssseesceccceeeeececssssscceeseeeeeseesceeeeeeseaassess 107 6 2 6 Classification Where USE ANALYSIS ccceeseeeeseesessessssssssscccccscceccccccssccccecscsccccceccccesssscssscssssssesssesessssss 107 6 2 7 MDS Module where usSed Analysis ccccccssscsccsssssccccscsssscsssssccscscssscessssssccssssssccesesscessesssseessssssseesseses 108 6 2 8 GADSL REACH SVHC Class
35. com m a A Middl HIUSTHIECLVUCSAACHIULUSTWITD COT a 8 5 Contact Person REACH contacts If persons are entered as a Contact Person they appear to other companies in the contact list on the MDS Supplier Data Tab MDS Functions Administration Help f Contact Person Details Contact Person Company Name IH Automotive Last name Doe First name John Department Mailbox E Mail john doe company com Phone Fax No Responsibility V IMDS V REACH Contact Person Check the box if this person should appear as a contact person on the Supplier Data Screen REACH Contact Check this box if this person should be listed as a REACH contact shows if the contact person is active If they are entered as a REACH Contact they appear to other companies in a search of the company REACH contacts We recommend at least one user can be identified as a REACH contact MDS Functions Administration Help i REACH Contacts EE Search Criteria Company Name HP RMC Troy Q Person ID Last name f Firstname View v g Export COO O IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 120 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Double clicking leads to the details tab in which the details for this REACH contact can be viewed MDS Functions Administration Help v fa REACH Contacts RE
36. degrade IMDS data quality MDSs containing deactivated substances shall be excluded from further use A Warning Message appears in case a foreign MDS is deleted Additionally the Check for own deleted MDSs results in an Error 7 Special Check for Semi Components In semi components created since release of IMDS 7 0 the usage weight type kg m kg m or kg m of the semi component must be entered An error for newly created MDSs Modules of type semi component in Edit mode is generated if the weight type is missing or specific weight entered equals to zero for all MDSs since Feb 16th 2010 Semi component MDSs created by ZVEI Rec019 Company ID 102677 are excluded from the following checks gt No check of 10 rule for confidential substances including wildcards for highly confidential substances gt No material substance checks known as SC90 checks gt No substance range checks Page 71 These checks may be conducted for received datasheets before acceptance Owned MDSs may be checked before being proposed published or referenced in another MDS In these circumstances the check icon on the toolbar will appear active enabled Until IMDS Release 6 0 internally released MDSs which passed all checks when released could be proposed or published even when containing elements that did not pass check rules in force at the time This is no longer the case When preparing to propose or publish an older released MD
37. features of the IMDS a2 e Simplified User Interface and multiple simultaneous windows e Configurable checks that allow rules to be set up for different customers Examiner function e Automatically checks incoming datasheets based on User selected rules e Dashboard to easily view the status of datasheets and MDS requests e Reports to identify incomplete information and support supplier management Europe Phone 36 1778 98 2 M i mi s helj y desk english hp com Page 148 e Improved search mechanism and drag amp drop support e Configurable search results display and export function for all search results e Temporary local data caching to increase productivity 21 2 IMDS Advanced Interface IMDS AI The IMDS Advanced Interface IMDS AI allows companies to leverage data in current systems and receive productivity improvements by reducing the effort required for data gathering formatting and entering data into IMDS The IMDS Al enables companies to automatically exchange material datasheets from any in house system to IMDS through XML code thus more closely integrates IMDS with local processes The IMDS Al gives a company the ability to transfer all visible data from IMDS to an in house system This includes published datasheets internally released datasheets and received datasheets Depending on existing requirements the IMDS AI interface allows companies to download the received datasheets prior to acceptance so automated
38. from the data of the MDS either witha view on the data of the own company or the company this MDS is sent to MDS MATERIAL DATA SYSTEM Please select a company view for the generated MDS Report Point of view My Test Company IH i My Test Company IH Ford Motor Compan y Test Company IH jw y K K Cancel d Create MDS Report Check Description Only available when viewing or editing an MDS Creates an MDS Report for the MDS The MDS Report lists the substances of assemblies and materials contained within the MDS gt Functions Administration E New d R Save Ctrl s5 Release Internal Convert module to MDS Corward A Create MDS Report MW Delete Cl Log off Only available when viewing or editing an MDS Performs a check on the MDS and reports all found issues The Check function may also be initiated by using the button in the toolbar Accept Only available when viewing a received MDS that has not yet been accepted rejected or cancelled Brings the Accept Reject buttons into view so the MDS can be accepted S Service Center 1 Mail ir nds hel reae DAnnn L 1 QNN GON A917 Mail imde h ab Atir am Tica Pnone 044 6050 441 Malit imds nel PUCSK CNgUSMENP C Page 25 om Reject Only available when viewing a received MDS that has not yet been accepted rejected or cancelled Brings the Accept Reject buttons into view so the MDS can be reject
39. ky MDS Module Search D E Filter Gans Lal 2 2 SGlO 5D t 4 matenalss382478 me es Lie i Common Information Type Material own MOS ID Version 33382478 0 01 Mode ID 33282478 MDS Supplier My Test Company TH Name Material 33382478 Trade name Internal Mat to Develboment Sample Report Dates Creaton date 3 26 2013 P CheckRelease Date not avaiable J gt Reccmmendaton v Material Information Std Mat tio Symbol ABS EDSPFRT 4 Classification 5 1 9 filed Thermeolastcs Q Norms Standards Company Norm Suopher Common Information Let s take a closer look at the Common Information Common Information Type Material own MDS ID Version 33382478 0 01 Node ID 33382478 MDS Supplier My Test Company IH Name Material33382478 Trade name Internal Mat No Development Sample Report IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 45 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com The following table gives a description of each of the fields in this area Type System Generated Type of MDS Material Semi Component Not Applicable and Component You cannot change from one type of MDS to another because different types of MDSs have different information requirements ID Version System Generated The first set of numbers represents the ID of Not Applicable the MDS As
40. of information is displayed and at the same time provide the required data security in order to protect the suppliers The data needs to be available in an on line system as well as for the data download interface to off line systems In order to protect the material datasheet from unauthorized access data access is limited within the system and the system itself is protected from unauthorized infiltration The following section describes the system s protection from external tampering and the mechanisms within the application which guarantee authorised data access only 7 1 Physical Security IMDS computers are kept in the HP s own Service Management Centre SMC The HP SMC ensures the servers physical safety and provides the appropriate infrastructure network availability protection against system failure etc Only authorised persons operating and system administrators have access to these machines making physical manipulation or impairment of the operating system extremely difficult and unlikely 7 2 Operating System Security The IMDS system uses the UNIX operating system Only HP administrators are allowed to access at an operating system level HP standard procedures guarantee protection against external attempts to gain access to the system 7 3 Database Security The IMDS system uses an Oracle database Access to this database is only allowed to system and database administrators All persons are subject to data
41. responsibility of the Customer Administrators Only when a company has two or more Customer Administrators and all are no longer with the company is the Helpdesk authorized and responsible to assist with client account management This has as much to do with legal requirements as it does expenses Most companies using IMDS and the Service Centers do so without any direct cost or expense beyond the not insignificant time and Page 156 effort of creating and maintaining their MDSs Please help maintain this relatively low cost by maintaining user accounts as agreed in the Terms of Use as well as the MDSs Browser Versions for IMDS Use The following browsers have been tested and when properly configured support the full functionality of IMDS Browsers and Browser versions not listed below have either not been tested sufficiently or have been found to have issues Microsoft Internet Explorer Release 10 0 Firefox current version Chrome current version Most IMDS functions should work with other browsers Explicitly excluded from support is Microsoft IE 6 0 or older versions which does not support adequate security or functionality and is actively discouraged Browser settings gt Compatibility Mode For Internet Explorer 8 and 9 only Native mode is supported View Compatibility mode should be disabled XMLHTTP XMLHTTP support must be enabled JavaScript JavaScript support must be enabled Style Sheets Style sheet suppor
42. secrecy as per 5 BDSG German Data Privacy Act Page 110 7 4 Application Security Companies in IMDS have to register their users with the system The users get passwords which need to be changed every 90 days or after a system password reset New passwords must be different from the previous one and contain between 8 and 20 characters capital and lower cases and include at least one numeric character Passwords are case sensitive and are limited to ISO 8859 1 characters As a base rule access to IMDS data resources is allowed for authorized users identified by unique user names and passwords Access to specific web areas and or data items is granted depending on the user s data access profile and the ownership of the data item Only users with a specific profile are allowed to execute certain actions on certain data in the application see User Profiles Page 111 8 Administration Menu The Administration Menu contains functions that concern User and IMDS Company Administration as shown in the following figure Some of the menu items are only visible for Company Administrators Help Personal Settings Ctrl U 44 Change Password CG Notifications l EN Company Contact Person REACH Contacts gf User amp Trust user MDS Admin W MDS Auto Accept lik Statistics A Org Unit Report 8 1 Personal Settings It is important to maintain the contact information in IMDS Every user ca
43. specific Index Renault part P Check with your Renault designer that this part index is in USE e mail of the designer F s Index of the standard H P ag Download Comment In the enhanced company specific portion of the screen the following fields are mandatory Index Renault part E mail address Confirmation of the e mail address Index of the standard already filled with H with Download button for the Renault substance Standard 00 10 050 H BR W N Only if all mandatory information for Renault was properly completed will the check be successful IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 144 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com In the Company specific part the E Mail The two e mail addresses do not match confirmation fails In the Company specific part the E Mail E mail address of the designer has to be address of the Designer must be filled entered In the Company specific part the index of the Please enter a correct index of the Renault Renault part must be filled in a correct format part In the Company specific part the Substances Please enter a correct index of the standard must be filled in a correct format standard The tolerance between measured and The deviation between measured and calculated weight must not be larger than 20 calculated weight per item must not exceed 20
44. state of the request new sent enquiry modified closed Existing requests may be modified and all past requests can be viewed If a Basic Substance Search is unsuccessful a button to start the Basic Substance Request Workflow is provided The user must populate the appropriate fields in the request form Once completed and saved the request generates a notification email to the IMDS Chemical Service The requester and the IMDS Chemical Service may view the request in the form as shown below MDS Functions Administration Help Ts S Efi ee General Info FAQs English German Substance name My new substance Synonym 1 My substance Substance name Mein neuer Reinstoff Synonym 1 Mein Reinstoff Synonym 2 Synonym 2 Synonym 3 Synonym 3 Basic substance data CAS No 12 456 7 EU Index EINECS ELINCS No Basic Substance in final Material is Solid i Application Comment Comment Log Comment I need this basic substance for my product it is not yet contained in the basic substance list Delete Ee Save Should the Chemical Service need further information the user will receive an e mail request When processing is complete after a few working days successful or not the request is closed by the Chemical Service When this occurs the user receives a request closed notification e mail Closed requests cannot be edited Total records found 0 Do you want to request a Basic Substance I
45. the date range filters found in the middle tile Page 103 Ji Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Classification Type of MDS Component Code 1 2 Q Rule based selection 3 Name Castiron Selection Type Non standard selection MDS to analyze Name ID Version Date Supplier MDSs Own MDSs Modules PEER E accepted MDSs F published MDSs own MDSs V own Modules Part Item No Enable search by supplier ID Current versions a Supplier Company Org ID Development Sample Report Supplier search is disabled last edited by me created own MDSs Assigned Org Unit lal Assigned Contact Q Analyze Clicking the search button in the Analysis Parameter tile allows the user to specify several search filters which reduce the number of MDSs in the final result 6 2 2 Non standard Selection Should the user desire to search a few items the user may create a list of MDSs to analyze through this option Using the Add buttons CAJ LS the user may include a Component Semi component Material or MDS to the set of items for analysis A where used Analysis differs from a detailed MDS analysis because where used allows the user to analyze a group of MDSs while Detailed MDS analysis allows the user to analyze one MDS at a time MDS Functions Administration Help v
46. their components which are in turn referenced by the tier one MDSs and thus included in the overall vehicle MDS In just two tiers we have ten thousand MDSs included in the vehicle MDS with each company having produced only one MDS This continues down the tiers until all the components the materials used to produce those components and the basic substances used to produce those materials have been provided Of course in the real world each company probably supplies more than one item and therefore creates more than one MDS Yet this example illustrates how the IMDS referencing structure permits identification of entire vehicle content without placing too high an overhead upon any individual company Page 33 This concludes the introduction to MDSs Each of the components of an MDS and the details of how to use IMDS to create and maintain MDSs are described in the following sections 3 1 5 Updating MDSs IMDS users have the possibility to identify supplier MDS updates when the supplier MDS is used within the user company s MDSs This feature lists supplier updated MDSs and names the specific owned or published MDSs which reference an older version of the supplier updated MDS This operates similar to a where used analysis except IMDS automatically generates this content and it is displayed immediately when a user enters this screen and executes this search default search for all new supplier entries In the
47. to verify all user accounts within the company at least once a quarter paying special attention to user names email addresses Active status assigned roles and Valid Until dates This should require no more than 10 15 minutes per quarter 1 hour per year for all but the largest companies As with automobile oil changes this preventive maintenance is essential for smooth operations and can help to avoid Page 155 major challenges Extensive supporting documentation regarding how to perform these tasks is available elsewhere in this manual There are also several useful references including step by step instructions available from the IMDS Public Information Pages Importance of Correct Email addresses Anyone can occasionally lose or forget their User ID or Password so IMDS provides automated mechanisms for all users to retrieve their ID and or password using the Forgot ID and Forgot Password links from the login screen However these features operate only if the User s email address is correct in IMDS This is a legally required security feature A user s working ID and password is the primary mechanism to verify their identity The Company Administrators are capable to update the email address for all their company s users and so is the secondary method to re enable these users The automated links and registered email address is the tertiary backup method When none of these methods is available
48. update screen the user may search for specific IDs or names of parts or filter the list for the MDS type own published accepted The search result is limited to 500 entries Note Updates to this list are processed asynchronously similar to the Where used analysis Therefore changes are not immediately visible The update process is done in two steps In the first step the update itself is done by replacing the old references with the new ones and executing a check afterwards If the check result does not contain error messages the MDS can then be released Otherwise the MDS can be processed manually to correct the errors For convenience multiple MDSs can be processed updated and released at once e The old version for published or owned MDSs is the previous version number e The old version for accepted MDSs is the previously accepted version number Every company can use the update search without running an analysis Processing the list entries can be disrupted and continued later at any time until all entries are processed The update list will only be generated for new updates which occur after this design has been implemented There will be no retroactive analysis for legacy data updated in the past When using the new MDS update functionality to create new versions of MDSs the updated references will be replaced accordingly However a new version can still be created with the Page 34 existing IMDS functionality The
49. 504217 imds helpdesk 8 00h 17 00h CST PAO SCEO Monday Friday 81 3 45309270 jpimds 9 00h 17 00h JST NE pes KENEN GMT 9 Monday Friday 82 221990203 4 imdsk 9 00h 17 00 Seoul NE POESK hp com GMT 9 Monday Friday 86 23 87431668 imds helpdesk 9 30 am 12 30 pm china hp com 1 30 pm 5 00 pm BST GMT 8 Hewlett Packard GmbH IMDS Team Hewlett Packard Strase 1 61352 Bad Homburg Germany http www hp com IMDS Service Center A rr la 7 _ l e helpdes Mail imds TY pal a hp com Page 167
50. A temporary password is generated and sent by e mail directly to the new user This e mail only contains the new password not the User ID so it is necessary that the Company Administrator informs the user about his IMDS user ID MDS MATERIAL DATA SYSTEM Information A user with the User ID gica 0 2 and the e mail address ilona hberrmann hp com was created and should receive an e mail containing the password to this ID For security reasons the e mail will NOT contain the User ID Please inform the user of their new User ID For security reasons we recommend giving this information in person by paper mail telephone or voicemail and not by e mail Sho haisnemerenerenccncsee Each new user must read and accept the IMDS Terms of Use at first login Note Each user has the capability and responsibility to maintain their e mail and phone number The Company Administrator can also maintain this data For system security all users must use their own ID user name and email address Password resets will only be communicated to the e mail on the ID 2 3 System Access The IMDS system is accessed from the IMDS Information web pages www mdsystem com After navigating to the IMDS Information Pages the user will find several tabs at the top of the page Under Help the user will find our Frequently Asked Questions FAQs which presents answers to common questions The following picture presents the IMDS homepage Page 14 IMD
51. ACH Contacts Company Name HP RMC Troy Firstname John PersonID 2 E Mail kdphipps mydomain com Phone 248 555 1212 Fax No Responsibility V IMDS REACH 8 6 User The User administration option is only available to users with a Company Administrator profile To ensure adequate backup we strongly advise a minimum of two 2 Company Administrators per company It is the responsibility of the Company Administrator to manage users and profiles including password resets 8 6 1 User Profiles There are five 5 types of explicit User profiles in IMDS Company Administrator Company Administrators have the greatest responsibility and hold the most elevated privileges of all IMDS User types In all companies except the very largest the Company Administrators should be the most trusted people who are the most familiar and work the most often in IMDS These individuals have significant responsibility authority and capabilities both within IMDS and in what they may request from the IMDS Support Centers Company Administrators may perform any action available to any other IMDS user profile In addition it is their responsibility to create and maintain User IDs and contact persons assign Page 121 users to Org Units perform password resets and maintain the accuracy of the User and Contact Person e mail and phone contact information Company Administrators are company representatives and are listed by name to other IMDS compan
52. Currently available languages are English German Chinese French Italian Japanese Korean Portuguese and Spanish It should be noted that although the field prompts are presented in different languages all field entries must be made in English as this is the agreed upon language of IMDS Additionally IMDS does not translate field entries from one language to another Login User ID Password Language English Z Login S Service Center nds hel Page 16 Mail ir Pa m gma I r Ll nnn L 1 C A A c C A A gt 7 7 N A Pe AA e Le i c L NAF AT TRAM Titds Pnone 044 6050 441 Malit imds nel PUECESK CNgUSME NP COM 2 3 1 User ID Forgotten Request new password Anyone may occasionally forget the ID and or password especially if the user does not enter the system frequently IMDS has built in functionality to assist users in retrieving their ID and resetting their password However the most important information is the e mail address associated with the ID in the system It is imperative that the user keep their e mail address current within the system If the user has forgotten the ID the user can easily retrieve their User ID s from the IMDS Application login screen by using the User ID Forgotten link as shown below Help Online User Manual e Terms of use User ID forgotten e Request new password e Contact When using the link the user will be asked to enter their e mail address
53. DS The IMDS Terms of Use are an agreement between IMDS Users and the IMDS System providers providing asummary of the rights and responsibilities of each Every user is required to read understand and accept the Terms of Use during their first login The Terms of Use are also available from a link on the IMDS Login window Failure to comply with the Terms of Use may be grounds for censure up to and including being barred from using IMDS and in some cases may subject violators to legal action Highlights from the Terms of Use include e IMDS may not be used for any purpose other than those explicitly stated e IMDS IDs are issued to a specific individual ID sharing is never permitted e IMDS Company Administrators formerly Company Administrators are responsible to create and maintain User accounts It is not the responsibility of the IMDS system provider or maintainer to perform these tasks except in limited cases with extensive documentation when all Company Administrators have permanently left the company e Information entered into IMDS must be correct to the User s knowledge Duplicate Registrations In IMDS a company is permitted to register multiple physical locations either as multiple Org Units under a single umbrella registration or to register multiple physical locations separately However when one physical location is registered for a company more than once using similar names this may be a duplicate registration
54. Ea Assigned Contact q Analyze View a Export Name Part Item No Item Mat No Material No IID Version Supplier Rows Selected Columns Hidden Columns Frozen Total MDS found 0 In the top left tile marked with 1 in the Screenshot the user specifies the analysis type the type of MDS and type of the selection In the top right tile marked with 2 the user specifies an analysis parameter This tile is context sensitive meaning the content is dependent upon the selections previously made in the Analysis type tile In the middle tile marked with 3 additional parameters can be specified This view is also dependent upon the selections previously made in the first tile Analysis Types GADSL Category REACH Finds where substances with a specific GADSL Classification SVHC are used where REACH SVHC are used Confidential Substances Analysis for substances marked as confidential and became part of the GADSL list Application Code Analysis for substances in materials which are marked with a certain application code Page 102 Users may choose between a rule based selection or a detailed selection of MDSs using the radio button All further analysis will check the set of MDSs based upon the previous selection The user may select only one type of analysis at a time After initiation of an analysis request clicking the Analyze button in the lower right the user receives informatio
55. MDS An IMDS User does not have to create an MDS to delete it Any properly authorized IMDS user in the company can delete owned MDSs Un owned MDSs including MDS in the In Box cannot be deleted Extra care is needed when deleting IMDS materials as they are multi lingual with both English and German names and trade names shown in the search results Before deleting a material check whether the material exists under another name but with the same MDS ID and Version One cannot be deleted without deleting both Page 76 A deleted MDS will continue to appear on any component semi component or material to which it was attached prior to deletion If this MDS was productive released published sent or proposed prior to the attached MDS deletion the MDS may be used in any existing or future MDS However the deleted MDS will not propagate into new versions or copies of MDSs Instead an error will be generated and the deleted MDS must be replaced Before deleting an MDS consider the following questions gt Has the MDS been attached to another MDS gt Has the MDS been sent to anyone gt Is there more than one version of this MDS The answers to these issues are described in the following paragraphs Has the MDS been attached Whether attached or not the MDS will only be logically deleted It is marked deleted and cannot be searched or referenced but remains visible in MDSs where it has been used Has the MDS been sent to
56. MDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 39 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 3 3 Materials and Component MDSs 3 3 1 MDS Types The following table describes and helps differentiate Components Semi Components and Materials Material Semi Component 2 Component Represents a homogeneous structure if a slice were taken through the item there would be no layers or visible differentiation exception for electronic components Similar to a material this represents a structure that will require further processing before it is assembled and given a final weight Examples are a steel blank or a coated wire Usage is by length by volume or by area Used to represent an assembly or component witha defined weight and used in whole number quantities Examples include a bolt an engine block a seat etc The weight of a Component MDS is defined at creation and cannot be reduced in the structure Materials Semi Components Components Semi Components Components Components Material Substance Semi Component Material Component Semi Component Material To make MDS management easier IMDS uses the unique symbols displayed in the table for material semi component and component icons These icons appear in tree structures and in search results These icons are modified to represent the sourc
57. Nissan Motors specific enhancements Nissan specific Tolerance Error 5 If there is a tolerance higher than 5 in the top node the MDS cannot be sent to Nissan Polymeric Parts Marked If an MDS is released for Nissan parts marking checks are performed to ensure compliance with the following requirements Material classification 5 x are separated into the following two groups Group1 5 1 5 1 x 5 4 5 4 x 5 5 5 5 x Group2 5 2 5 3 The threshold is set against the following 2 values Sum of the weights of the materials categorized into Group1 Sum of the weights of the materials categorized into Group2 Threshold against Value a Sum of Group 1 Yes n a No n a Not applicable n a Not yet answered n a Error Threshold against Value b Sum of Group 2 Yes aE N nfa Not applicable n a EK Not yet answered n a Error A Page 141 Standard IMDS Check If the component contains more than 25g of polymeric materials classifications 5 1 x 5 3 and 5 4 1 the parts marking question must have a response or a warning will be displayed Prohibited Substance Check If an MDS is sent to Nissan it is checked for prohibited substances according to GADSL If there are prohibited substances contained a Warning is displayed Material Symbol Check The entire product structure tree is checked for missing material symbols If there is a Polymer of the classifications 5 1 x 5 2 or 5 3 contained i
58. Recipient Recipient To avoid confusion the terms Requestor and Recipient are used Therefore in the MDS Request Inbox the requesting company your customer is the MDS Recipient and your company is the MDS Supplier whereas in the MDS Request Outbox your company is the MDS Recipient and the supplier company receiving the MDS Request is the MDS Supplier 4 3 3 MDS Attributes Requested attributes can be segmented into two types Base Attributes and MDS Recipient Specific Attributes The Requestor MDS Recipient indicates what data they expect in the request Most information is optional However the MDS attribute Name and the Due Date are required Page 83 Base Attributes refer directly to the product and are the same for all MDS recipients Base Attributes are gt MDS type gt Entered weight gt Calculated weight MDS Recipient Specific Attributes are data items that are associated with the Recipient Data tab on the MDS gt Part Item No mandatory gt Name gt Drawing No gt Drawing Change Level gt Purchase Order No Do not put any guidance information in the Attributes when creating a request Requested values of attributes are automatically inserted into the assigned MDS data fields and cannot be overwritten If they are empty the MDS supplier has the option to enter his own values 4 3 4 Administrative Data Administrative data is data referring directly to the Request This is data the
59. Requestor MDS Recipient uses to manage the requests in their company such as 1 Project Used to group requests Projects are created by Company Administrators and are valid across MDS Recipient s company 2 Company Org Unit ID of MDS Recipient and Contact person 3 Deadline Date The date by which the Recipient expects to receive the MDS 4 Comment Mandatory for a rejection 4 3 5 MDS Request Statuses The Request status describes gt Anew Request status new gt Therequest is sent to an MDS Supplier status received for MDS Supplier sent for Requestor Page 84 v The MDS Recipient replies amp sends Request status sent for Requestor received for MDS Supplier The MDS Supplier has assigned an MDS but not sent it yet status working The MDS was sent status waiting for acceptance The MDS has been accepted status completed The Request receiver MDS Supplier rejected the request status rejected or The Request was cancelled status deleted VV VV Y __ runassign MDS asend MDS request reject rreason create send assign a unassign MDS 4 3 6 Creating Requests As noted above Projects provide a means for the MDS Recipient to group MDS Requests The first step in using projects is to create a project For the purposes of this section it is assumed either projects are not being used which are optional or the project is a
60. Rest Renault Complete Renault Gray Renault Orange 3 3 7 Replace Function This functionality allows the IMDS user to select certain referenced nodes in MDS trees in edit mode and replace these by other suitable nodes This concerns referenced MDS modules and substances Page 52 W Comp with Semi c V 00 00 Example semi cal gt Mo80 0 DX520 cng Me 10 0 EpFe n electroc dee gt WeRest 10 0 Passivation t fe Replace Gi Component Mon Semicomponent lt 2 View 25 Material s Edit r Basic Substance rmseer eee fe ores 1 EN 1 Ti Collapse Expand All Below Collapse All Below show as Top The system is guiding the user to replacements for inactive or hidden substances after copying a material which contains this kind of substances When replacement substances are available for inactive or hidden substances a hint will appear in the substance details The user can then use the replace function to use the suggested substance instead of the old one 3 3 8 Recyclate Information Most of the fields on the right have been covered in a previous section There is a new field Recyclate If you check the box Does the material contain recyclate the box changes and is editable v Recyclate Does the material contain recycate Content of post industrial pre consumer recydate see ISO 14021 Post Industrial Recyclate that has been diverted from the waste stream during a manufacturing process Exclude
61. Retype password yf OK k Cancel When changing the password the user will have to enter the old password and create a new password The password must be a minimum of 8 characters and can be up to 20 characters Passwords may only contain ASCII or Latin 1 ISO 8859 1 characters and must contain at least one numeric character 7 8 93 2 IM i ai s helj y desk english hp com Page 20 2 3 4 Review and Acknowledge Notifications If there are notifications they will be displayed immediately after login and the user can decide to either mark them as read or to be displayed again at next login The notification screen may not appear if the user had to change the password will appear with the next login The user Cannot ignore this screen the user MUST acknowledge that the user has read the message in order to proceed The following figure depicts typical notifications MDS MATERIAL DATA SYSTEM Notifications Important information might be available for you Please carefully read all news items below They will popup every time you log on until you confirm that you have read each news entry 05 31 2013 Q GADSL Update 2013 01 I want to be reminded of this announcement a Please note that the GADSL List has been updated in IMDS again on my next log on E I confirm that I have read this announcement Please be reminded to follow the IMDS Recommendations especially of IMDS Rec 001 J e Itis prohibited to hide GAD
62. S A forwarded MDS may be proposed but not sent or internally released A forwarded MDS may not be edited except for Supplier and Recipient Data gt Aforwarded MDS may not be referenced except as accepted VV VV MDSs from different sources could be forwarded with identical part numbers in the recipient specific fields When a supplier attempts to forward an MDS to arecipient the check routine will scan the outbox for the MDSs already sent to this recipient and collect the recipient part numbers supplier codes and MDS IDs If there are similar but not identical MDS IDs but a matching combination of supplier code and part number the check routine informs the user that Page 74 the recipient has already received one or more MDSs matching the customer part number same supplier code with different MDS IDs Because version handling is supported the system will provide the user with the list of MDSs for the same recipient part numbers and offer one of them for selection rule 3 2 2 B After the user selected one of the suggested MDSs the IMDS will change the MDS ID and version of the forwarded MDS that it fits to the version concept If there is no match of part number supplier code and MDS ID the check verifies the version of the MDS to be forwarded is less or equal to 1 0 thus satisfying rule 3 2 2 A If the version ID is greater than 1 0 a warning will be issued indicating a new MDS ID needs to be provided for a new part n
63. S run a check to ensure the MDS meets current check requirements The following checks are performed against referenced items and may generate warnings a Range of portion must not exceed allowed percentage b 10 Rule for not specified substances c Different node types on same level 8 Special checks when creating materials If anew material is created or an existing material is referenced the IMDS check procedure will incorporate the following checks 1 IMDS Steering Committee materials from companies IMDS Committee 423 IMDS Committee ILI Metals 18986 and Stahl und Eisenliste 313 are excluded from material checks 2 Depending upon the chosen material classification a material must contain one or more specified substances in a defined minimum concentration Other substances must not exceed a defined range 3 Ifamaterial contains certain substances with a content of more than certain percentages it has to possess a certain classification connected to this substance Material Classifications 7 3 Other compounds e g friction linings and 8 x Electronics Electrics are valid for all substance compositions 4 Ifa material contains a liquid or a gaseous substance with a content of more than 1 and does not possess a Classification 9 x or if the material contains a special basic substance with a content of more than 1 a corresponding warning will be displayed Water can be contained in material of classification 7 1 Modifie
64. S IITCLUUE AN ap ih iC if o a AMECIICa gt S H HOIS TIO 4 et ODU SZ IC L HOS HeElIVUCSK ET y I gt I U st I J COII The user s Last Name required The user s First Name required Authorization Use the pull down to select the appropriate profile required Profile Telephone No The User s telephone number including all country and dialing codes required Fax No The User s fax number including all country and dialing codes optional E mail Address The user s e mail address required Valid as of The start date when the user can use the ID Valid until The last date that the user can use the ID to access the system Confidential For Company Administrators Default is OFF the box must be ticked substances visible that the user can see confidential substances in the company s own Material MDSs For Users the field is available but read only in the Administration gt gt Personal Settings screen When complete the save Otel icon must be clicked and the User ID will be created MDS MATERIAL DATA SYSTEM Information A user with the User ID ghptw001 and the e mail address testuser test user com was created and should receive an e mail containing the password to this ID For security reasons the e mail will NOT contain the User ID Please inform the user of their new User ID For security reasons we recommend giving this information in person by paper mai
65. S System IMDS Advanced Solutions ese fel imps INFORMATION PAGES The IMDS International Material Data System is the automobile industrys material data system Initially it was a joint development of Audi BMW Daimler EDS after acquisition in 2008 now part of HP Ford Opel Porsche VW and Volvo Further manufacturers have since joined the community and IMDS has become a global standard used by almost all the global Q Reading for New Users OEMs Talks are being held with additional manufacturers regarding their participation in IMDS Q Company Registration In the IMDS all materials presentin finished automobile manufacturing are collected maintained analysed and archived IMDS facilitates meeting the obligations placed Q Create an MDS on automobile manufacturers and thus on their suppliers by national and international i a standards laws and regulations Copyright 2013 by Figure 5 IMDS Information Pages Login Once on the IMDS Information Pages click the button ia IMDS login IMDS Login to access the IMDS system P New to IMDS ay Reading for New Users Company Registration th Create an MDS IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 15 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com The following figure depicts a typical view of the IMDS login page Login NEWS User ID 11 14 2012 Test News 001 Passw
66. S menu item gay Datasheet I Module I a MDS Request New The user can either use the MDS gt New menu item or the button in the toolbar The button will allow a menu to appear which contains the same actions as the MDS gt New option in the menu From the button on the toolbar to Description wos Functions Administration Help Datasheet Component Create and opens anew component MDS O cave cirl4 s Module Semi component Creates and opens a new semi component MDS E g2 MDS Request Convert module to MDS Name Material Creates and opens a new material MDS orward vial No Creates and opens a new module either component semi ID component or material api EReport ie nae anguage English MDS Request Creates and opens a new MDS request Reject Delete Date F published Save Save can either be accessed from the MDS gt Save menu item or by using the button in the toolbar This button will not appear unless the page on which the user is working can be saved Ap Page 23 This function saves the currently open data Use this function to save MDSs requests Organization units users etc Copy The following table describes what each of the items under Copy does accessible by right clicking New Datasheet Only available when editing an MDS Saves a a changed MDS to a new MDS ID The previously 109 new Datasheet opened MDS is not modified orwarc LP new version
67. S was created based on server time server is hosted in Germany Release Date Date MDS was released no more changes can be made Check Date Date MDS was checked by the system useful in tracking under what requirements it was checked Standard Material No Symbol and Classification There are two material numbers for a material datasheet The first the Internal Material Number is available for all material classifications This number is for the supplier s internal use and may contain any content desired to identify the material This field is optional and is never shared with customers The second field the Standard Material Number is available only for materials that fall into metal classifications In this case the Standard Material Number should reflect the material standard the metal is produced to usually an EN UNS or VDA number Standard Material Primarily for metals this is usually a UNS or other numbering Classification No system material identifier that uniquely identifies the dependent substance content of the material Many Norms and Standards refer to properties of the metal in addition to the material content Symbol For polymeric materials this is the ISO symbol for the material Classification dependent IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 47 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com
68. SL substances in wildcards e After a GADSL update ALL active MDS have to be checked for all new GADSL substances potentially hidden in a wildcard If new GADSL substances are hidden in a wildcard the supplier has to re work and re submit the affected MDS to his customer In case of an update of the Renault list you of course have to follow the same rules Figure 9 Notification screen Once the user clicks lt OK gt the user sees the IMDS main screen The following figure presents the primary view of IMDS iy aaaea Ten Erie Tapir MiSs Cen Mia Modules kirpi METS miite ta V oan Mire Ylen iiie Cge ge Oy Search ai _ Farian Has Pen Hat Hios Hatena Has ID j eron Soer Figure 10 IMDS application start page IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 21 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 2 3 5 Navigating IMDS Once the user enters IMDS the user will see a window that consists of several parts The following figure illustrates the various parts Main Menu and buttons MATERLA PALA dule Search Supplier Data Recipient data Analysis MDS Request Ingredients Supplier MDSs Own MDSs Modules accepted MDSs F published MDSs V ownMDSs V own Modules User Information Enable search by supplier t versions Supplie
69. a Mail imds helpdesk english hp com Page 65 Americas Phone 1i 844 650 4217 Mail imds helpdesk engli ish hp com From Edit mode you can MDS Internally Release Propose Edit Mode eee Internally Release Internally Release This is for your company s use only a customer will not be able to seeit unless attached to a tree structurethat is Proposed or Sent or the MDS is proposed to your customer After Internally Releasing an MDS may be Proposed Propose Propose you may propose an MDS to one or more recipients but only one recipient per root company Your customer then needs to perform areview of the MDS and either accept or reject You may add additional recipients at alater time If the MDS was in edit mode when you propose itis Released atthe time of Proposing After the recipient accepts the MDS can no longer be deleted Send allows your customer to review and accept your MDS The MDS remains in edit mode and handshake mode until accepted Once accepted other recipients may be added andthe MDS Proposedto them After acceptance the MDS cannot be deleted Decide Internal External 1 customer Used by more than One company but Propose Productis not shipped to customer Only one customer Limited customer base Internally Release Europe Phone 36 1778 9821 Mail imds helpdesk eng
70. ability to maintain their own name phone and email through the Administration gt gt Personal Settings option from the main menu User Certification Profile User Certification users do not have administration rights but can perform Certification for the company if the company is a supplier to an OEM that requires annual certification User Certification may create send and propose material datasheets They can review and accept or reject datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the capability to maintain their own name phone number and email address through the Settings option from the main menu Users with User Profile Users do not have any administrative rights and cannot Certify or Publish Users with a User Profile create and send or propose material datasheets They review and accept or reject Page 122 datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the capability to maintain their own name phone number and email address through the Settings option from the main menu Read Only Users This profile can be assigned to special users by the Company Administrator With this profile the user can view but not change datasheets created by their own company view published data and view datasheets received and accepted by their compan
71. al 2 If possible ensure all email address domains match the proposed company name and not the old company name 3 Verify the proposed company name is not the same or very similar to any existing company names 4 New company names may use only Standard English characters Verify there are no non English characters such as a etc 5 Verify the proposed name is less than 80 characters in length 6 From the email address registered in IMDS a Company Administrator may send a written request to an IMDS Service Desk clearly requesting a simple company name change and stating the IMDS Company ID existing company name and requested company name Page 116 In most cases company name change requests meeting these criteria are processed within 1 2 business days The Company Expiry Range specifies the default time newly created user accounts are valid User accounts created after setting this field will have an initial Valid Until date the number of days specified after creation Valid options are currently 90 180 365 or 730 days Near the screen bottom is an authorized user list with contact information for the IMDS Company To help with user account management the user list can be exported The exported list contains information such as the user last login date For security purposes we strongly recommend Company Administrators inactivate users who do not need access to the system As noted above users can c
72. ances This implies that GADSL substances must not be included as part of a Wildcard 10 rule applied on top material for all 5 x material classifications IMDS calculates for all 5 x material classifications on the top material level Check for Material MDSs containing GADSL REACH SVHC substances being flagged as confidential The check procedure returns an Error message for all MDSs containing confidential substances of concern 3 3 15 Publishing and Forwarding an MDS Publishing Published MDSs are accessible and completely visible to all IMDS users Everyone in IMDS can see all substances included in the MDS so never use publish for an MDS containing proprietary information As with accepted MDSs published MDSs cannot be deleted Many customers prefer suppliers to not use Publish or non IMDS Committee published items There are three primary reasons for this 1 No one accepts a published MDS except the creating company The standard IMDS checks are the only validation upon these MDSs rendering quality questionable 2 Customers have no option to accept or reject a published MDS Page 73 3 Published materials are difficult to access from some offline systems Company Administrators decide whether a company may publish MDSs and if so of what types component semi component material Company Administrators may restrict publishing to specific Organization Units If allowed Company Administr
73. ar to the following when exporting from IMDS The file you are trying to open SearchResult_MDS 1 xls is in a different format than specified by the file extension Verify that the file is not corrupted and is A from a trusted source before opening the file Do you want to open the file now IMDS exports may be opened without any concern To export from IMDS click Yes in the message above Once the exported information has opened in Excel Select Save as and assign a file name for the exported information Specify to save the file as the most recent version of xls The file may then be manipulated in Excel Changes will not impact the information within IMDS If changes are made to the file and saved without using Save as the user may see a message similar to the following Page 165 Microsoft Office Excel SearchResult_MDS xls may contain features that are not compatible with Web Page Do you want to keep the workbook in this format To keep this format which leaves out any incompatible features cick Yes To preserve the features dick No Then save a copy in the latest Excel format To see what might be lost cick Help In most cases users will wish to follow the instructions under the second bullet Click No and then perform a Save as as directed above Semi Component A semi component is used for items when the chemistry will not change but the item will undergo further cut
74. aracters on the line below the URL These are part of the key Copy both lines into an application that does not modify the content such as Windows Notepad and remove the paragraph mark between the two lines to re create the correct URL then click it When the users access this URL they have the option to activate or cancel the registration with IMDS If the user elects to cancel they will not be able to return to the URL and accept Note The User has 14 days to access the URL sent If the URL has not been visited for 14 days it is no longer accessible IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 12 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com The following figure shows a typical Company Activation page Login User ID Password Language English m Login e Online User Manual e Terms of use e User ID forgotten e Request new password e Contact Registration e Register your company Company Activation Thank you for your IMDS company registration with the following data Company ID 32452 Company Name IH My Test Company Street Eisenstr 56 Zip or Postal Code 65428 City R sselsheim Country Germany Pressing the Activate button to activate your IMDS company After that you can log in to IMDS immediately using the user ID and password you received during the company registration process You have to change your password a
75. ars slow this can be due to several factors e g the internet connection in your own company or the performance of the internet server of the internet service provider For testing the performance there is a test which you can carry out yourself in the system In the analysis you can also see comparison values The Network Performance Test can be found in the IMDS after log on by clicking the Network Performance Index in the Help menu The result browser window contains the Network performance for your PC yy Favorites 3 IMDS Network Performance Index Report fy D E wm Pager Safety Toolsy U IMDS Network Performance Index Report Hostname www next model mdsystem com Test Finished Introduction Generally users see as performance related issues 1 System is slow long response times but functionality working correctly 2 System unexpectedly logs users out of the application 3 Data retrieved from the application is not loaded correctly complete into the screens Bullet 2 and 3 might have different reasons although experienced in a few cases could be caused by slow performance in combination with the client s Browser behavior HP completed various individual performance investigations for IMDS users having problems due to long response times The experience and results of these activities were bundled in here and should help together with your personal measure results to solve your performance issues
76. as Feb 27 2015 minor corrections and adding Add on Services chapters ININC Caruira fontar LOS Service Center IMUS Service tentei 821 Mail imds helpdesk english hp com Europi Ane A nn ema e D La A A A e 7 ON A f L i A Am ericas p none t O44 O5U 4 217 Mail imds helpdesk english hp con Contents 1 MDS General MTOdUCHON aos 22 ote scee se cene cts sossavescezecseseesceeaasncdeasesesensaciosesutessacoocennecesunsn cteicseencsnceesas ocsen eseenereeeesevomnnte 8 2 MDS Gering ea eR aR RT TPR 9 2 1 Basic REQUIFEMENTS cccccccsssssscccccccssssseccceseecessssescceeceussseesceeececsesecccseceeeuseseceeseeeeeseesssseeeaseseeeseeeeeeaseseseseeecassess 9 2 2 Company REGIS UNC IOI iexccrcsze ete concesctescehceocvanncceneasoncaeeon oastcs os ennsenneeacnes eoeneecoeseossssenuneaenes k EE a eee 9 2 3 SU UMN Ea GS ase sti cscs certs cu see sic aac oe a peeeeeeieas su ga S 14 2 3 1 User ID Forgotten Request new PaSSWOMK cccccccscsscsssscscsssesesssescescessccessecsesesecseessesessscseesesseessenseens 17 2 3 2 Accept the Terms of Use cccssssceeeeeeeeeeeseeeesesesssesseessssesesessesaaaaaeaaaaaaaaasaaaaaaaaaeasaeasaeseaeeseees 19 2 3 3 Change Temporary PaSSwotd cccccccscccccsssssssssssssssesceeseeeeccceeeeccccsssesecsesseseeeeeceesaeeescccasesseseseesesseeeeeees 20 2 3 4 Review and Acknowledge Notifications ec ceeccccccccccccccceseseseeseesssseesessesssssessssssss
77. assification of the material where the substance is used the system will provide a list of available Application codes In certain instances when the most likely application code is easily determined the system will pre select a suggested Application code For example it will select impurity as the Application Code where certain thresholds are not exceeded such as 0 1 for Hg Pb Cr6 and 0 01 for Cd The options for the application code depend on the substance the material classification and the percentage of the substance in the material The user is still responsible to verify this suggested application code is correct Application codes may be viewed by selecting the material within the component where it is attached Application codes may be changed as long as the MDS is in edit mode version number is not a whole number e g 01 This also applies to application codes entered for older material MDS references During the check procedure missing Application Codes may generate either an error or a warning For all material MDS references that do not have applications assigned because it is historic data the user must complete the application codes before sending the MDS to an OEM Page 58 The detailed view of each material will have additional Application information This section contains all substances of the material that require Application Codes When the user clicks on the application field all possible Application Co
78. aterial Project Project name number to which the Request is assigned Initiates the search on deadline dates If entered from is the earliest searched and to is the last date searched Deadline date from tO Status Filter on the status of the request new sent rejected awaiting acceptance completed Only one status may be selected per search Check the open requests box to return all requests that have not been closed or cancelled Enable Search by Check this box to search by customer MDS Request Recipient Recipient Recipient List of recipients for which results should be found this box will be disabled unless the box Enable Search by Recipient is checked Requestor Selects an MDS Recipient for whom to search for Requests Y ropi 3 8 ail ir desk sh hp co Page 94 Assigned MDS Find own Requests to which a certain MDS has been assigned by Name Number MDS selection name or number When selecting the Supplier Recipients a modal dialog pops up displaying the Company Org Unit Search panel a t I MDS Functions Administration v Help b 7z sentmoss nored SuppherData RE ae E General Date Status Recipient Name Combined yall GyopenMDSs none Org Unit ma Internal number Recipient F Enable search by recipient e Single V not yet browsed External number browsed Gay ID All versions V accepted Recipient Company Org ID m V rejec
79. ators and users with a User publish profile may publish User and User Certification profiles may not publish The special checks mentioned on the previous page do not apply to IMDS Committee materials Committee MDSs are published by the companies IMDS Committee 423 IMDS Committee IL Metals 18986 and Stahl und Eisenliste 313 These materials can and should be used for Standard materials Those MDSs are authored by IMDS experts screened extensively for valid content and are considered the Gold Standard for published standard materials Committee materials as well as ZVEI RecO19 datasheets are excluded from most IMDS material checks Forwarding MDS forwarding is designed for suppliers such as distributors who do not manufacturer a product but are the provider of record The forward option allows an MDS from a supplier to be proposed directly to a customer No changes are permitted to the ingredients page of the received forwarded MDS If forwarding is allowed the forwarder must populate the Supplier Data with their company information choose a recipient or several recipients on the recipients tab and pass this unchanged MDS to the customer The following rules apply if forwarding is used gt Suppliers must select the Forwarding allowed checkbox on the recipient page of the MDS Otherwise the MDS may not be forwarded Only accepted MDSs may be forwarded There may be only one forward version of an accepted MD
80. ble When a component is added to a component tree by a reference to a material of and appropriate classification the parent of the attached component is a parts marking candidate This is the result of the parent relationship with the material In this case the parts marking information must be entered for the top component Yes should be selected if the actual physical part has been marked No should be chosen if there is a parts marking requirement on the design drawing but the part is not marked Not Applicable can be selected if weight dimensioning or surface does not permit marking When a referenced node contains a material of the relevant classification but is not a component for example a semi component parts marking information must be entered for the parent component The IMDS check window will contain a warning which still allows the MDS Module to be released if the parts marking candidate fulfils the following condition gt The part contains materials with the classifications 5 1 5 1 a 5 1 b 5 3 and 5 4 1 that sum to a weight of more than 25g The IMDS check window will indicate an error which will prevent the MDS module from being released if the parts marking candidate fulfils one of the following conditions gt The part contains materials with the classifications 5 1 5 1 a and 5 1 b that sum to a weight of more than 100g gt The part contains materials with the classifications 5 3 that sum to a weight of
81. cas Phone 1 844 650 4217 Mail imds helpdesk english hp com Page 118 MOS Functes Acringietes Help OT cos pee Ads Orp Let Delete U TH My Test Company 32452 Tir Linhs Soon fag ht es fa Cunha Germany z Y Settings bish HE Component Pia Lee lher uw EE Lir IE Laat raran i i Prat nace E Mail Trirphonr he There are no users aemigmed to Bis ongenmaton unit Provide a meaningful name for the Org Unit Org Unit details and click on the disk icon to save your entries to finish creation Each Org Unit receives a unique ID similar to a Company ID and this ID can be used to received MDSs from Suppliers and send MDSs to customers in much the same fashion as they are received and sent from a company However until users are assigned to an Org Unit any MDSs received would not be visible to anyone so IMDS will not permit receiving an MDS into an Org Unit until at least one user is assigned to the Org Unit Instructions on adding Users to Org Unit appear in the section titled Administration User 8 4 3 Deleting Organization Units To delete an Organization Unit from the Company screen right click upon the Org Unit to delete then select Delete from the resulting menu Note if the Delete option does not appear the structure must first be saved The Delete option should then appear IMDS Service Center Mail imds hel DPGeSK Page 119 04217 Mail imds netpdesk enalisn np
82. check procedure will check if relevant updates of referenced MDSs are available If this is the case a warning message for the relevant referenced MDS will be displayed When the system detects an old version and the user wants to replace it the replace button will automatically locate the current and replace the old version with the Current version The MDS update screen is integrated into IMDS in the Functions menu MDS fIPUREBORE Administration Help I o Component Search Ctrl 1 g Semicomponent Search Ctrl 2 Nam Material Search Ctrl 3 MDS Module Search Ctril 4 s Part In Box gt amp Out Box gt f JA Where Used Analysis ih Certification Er O Substance Search Ctrl 5 E g Basic Substance Request F amp gt Basic Substance Changes f MDS updates th Clipboard f After the user selects the Functions gt MDS updates menu option the MDS Updates screen is shown providing information about the old and new version of an MDS and in which MDS s it is referenced As with other IMDS screens from the update list an MDS can be viewed and edited in different tabs MDS Functions Administration Help amp YY 7 fo ae be MDS updates Morea Ente Cipeher Date Recipient data Rnelere hoe Request own MDS Reference Type of MDS fem Type of MDS Name Origin Part Item No Name ID Part Item No ID Check results Change Date Q Search 4 View v View old own MDS own MDS i Update Ref
83. checks can assist in accepting and rejecting MDSs or accepting and rejecting can be done in the browser version and just the received and accepted datasheets be download Through the upload functionality companies can create datasheets in IMDS 21 3 REACH Report REACH is the European Regulation dealing with Registration Evaluation Authorization and restriction of certain Chemicals used in products The REACH directive s primary focus is on substances with potential impact to human health and or the environment These substances are commonly known as Substances of Very High Concern SVHC In order to fulfill the legal requirements for the automotive industry you need to know what is in your product One major source of information is the IMDS Based on the numerous requests we have received for a report on the data that is associated with a company in IMDS we have created the REACH Reports Service This service presents in one downloadable report a complete overview of material data received from your suppliers or created by your company in IMDS including accumulated weight information on components and all materials and substances The report also presents additional information to the substances which allows for Page 149 easy analysis for REACH SVHCs or substances that are on the GADSL Global Automotive Declarable Substance List Depending on your needs we can provide this report in different file formats such as XML Ex
84. d as published IMDS Committee materials and this is the preferred source for standard materials Some materials are not manufactured to a public norm or standard and some public norms or standards do not describe 100 of a material s substances Page 162 MDS Material Data Sheet An MDS constitutes a complete information VY bocalibrator3 1 package for the chemistry of a finished part An MDS gt O oa always contains at least two nodes a minimal gt ox B material MDS would contain a top node and a basic V ic V amp e 100 0g C 10 Pb C10GPb 0 06 0 12 Carbon amp 0 25 0 5 Manganese substance and may contain hundreds MDSs are subject to revision control If there is a data change a new MDS version needs to be generated If a 4 0 0 0 045 Phosphorus version has been sent and accepted it is no longer 4 0 15 0 3 Lead possible to make changes to the MDS without re 0 0 0 045 Sulphur versioning 6 0 15 0 35 Silicon 4 Rest 99 015 Iron An IMDS Material Data Sheet MDS is not the ixp same thing as a Material Safely Data Sheet MSDS V w 100 09 D1 An MDS describes 100 of the basic substances 4 BE LSS GE hiis op tees Sa es amp Rest 62 0 Iron present in a material in its final form excluding a gt OE maximum of 10 which are attested as non declarable or prohibited and are masked A Material Safety Data Sheet MSDS typically contains only those basic substances that are of safety c
85. d is reutilization of materials such as rework regrind or scrap generated in a process and capable of being reclaimed within the same process that generated it home scrap recycling 0 0 0 0 Content of post consumer recyclate see ISO 14021 Post Consumer Recyclate has been generated by households or by commercial industrial and institutional facilities in their role as end users of the product which can no longer be used for its intended purpose This includes returns of material from the distribution chain 0 0 0 0 Another name for Recyclate is Recycled Content In some areas of the world there are requirements that a certain portion of the material be from recycled content Post Industrial recyclate is recycled content from industry Post consumer recyclate is recycled content from consumer waste The definitions used for post industrial and post consumer recyclate are from the ISO 14021 definitions that are commonly used in many industries If you have recycled content we highly recommend entering it here Page 53 Recyclate information may be entered for Material MDSs of classification 1 2 3 4 5 7 1 and 7 2 being referenced in a semi component or component If the MDS recipient is an OEM a Modify Recyclate Information section is available under Recipient Data The values in this section are pre populated with the values of the Material MDS in the context of its parent MDS component or semi component in
86. d organic natural materials in any percentage without warning Page 72 10 11 If a material consists of one or more sub materials the top level material is checked and the percentages calculated accordingly for the total amount For Material MDSs containing inactive substances an Error appears if the company is the MDS Creator For Material MDSs containing inactive substances a Warning appears if the company is not the owner Identify correct material classification to propose the correct material category An IMDS user defines the material category early in the create MMDS process Ingredients added during the material definition can change the composition to a different material category To ensure correct category selection added ingredients cause the IMDS check routine to use the existing SC90 checks to verify the category If the enhanced check suspects a different material category IMDS will issue a warning and suggest possible material categories A substance marked as confidential MUST have a valid CAS or EINECS Basic substances without valid identifiers CAS or EINECS numbers may not be hidden as confidential substances The IMDS check routine will issue an error if a substance marked confidential does not have a valid CAS or EINECS number When releasing a Material MDS the user must confirm that all GADSL substances in this MDS are declared by selecting a check box The text is I have declared all GADSL subst
87. d suppliers There have been proposals for IMDS to implement system protections to prevent duplicate registrations using schemes such as more flexible searches for repeating information among company registration names or requiring DUNS Ultimate DUNS numbers for each registration Each of these methods creates barriers to registration of legitimate entities and has therefore been declined Avoidance of duplicate registrations is therefore on the Honor system All companies are required to take precautions to prevent and eliminate registration duplication User Account Maintenance As explained in the Terms of Use each IMDS Company is required to assign at least one and preferably two or more Company Administrators formerly Client Managers to create and maintain user accounts All users are responsible to maintain their names phone numbers and email addresses for their individual logins and to log in at least once a year to keep their accounts active Company Administrators are responsible to verify this information is maintained and address any gaps In addition Company Administrators are responsible to maintain the privileges granted each user to ensure that users Valid Until dates are maintained and to deactivate any users that are no longer associated with the company s material reporting either through reassignment or because of separation of employment or extended leave Company Administrators are strongly encouraged
88. d the entire tree structure The only exception is if an attached MDS is published in which case everyone in the supply chain can see who supplied the data This is one of many reasons Publish should be used rarely if at all and never without good reasons for doing so Some companies Tier 1s and OEMs have in house systems to manage their IMDS data and product lifecycle and have paid for the capability to download IMDS information visible to them into their in house systems Even with download capability these companies may only view the supplier information from their direct suppliers unless a lower tier MDS is published All companies who download have signed a separate license agreement that protects IMDS data security IMDS has been operational with downloads for over a decade without us being aware of a single severe client data breach We are proud of this record and will continue to do everything possible to maintain it Page 79 4 2 MDS Confidentiality 4 2 1 Inside the company Some companies creating material data sheets of type materials Material MDSs do not want all the employees within their company accessing confidential substance information so the visibility of confidential substances in owned Material MDSs must be managed at the user level In the IMDS Admin gt User screen the Company Administrators have a Confidential Substances Visible checkbox by which they may authorize Users within the company to see
89. data Adding the recipient specific information at this time provides the capability to enter the MDS once and send it to different companies with different part numbers The part number or material number entered here along with the description or name is what the customer sees on the MDS Ingredients page when they receive the MDS If they reject for number or description the information may be corrected on the recipient page without creating a new version provided the MDS has not been accepted Should copy new version be chosen for the MDS all the recipient information including that specified above are copied to the new version Customer information must be entered in the correct format Some recipients have offline systems that perform some error checking While a human eye will accept minor variations most computer systems cannot Slight differences such as an extra dash or a missed space often result in rejection DUNS No as supplier identification number Sending to GM Opel Saab and Volkswagen Created in 1962 by Dun amp Bradstreet D amp B the Data Universal Numbering System or DUNS Number is used to uniquely identify business entities on a location specific basis Assigned and maintained solely by D amp B this unique nine digit identification code has become the standard for keeping track of the world s businesses IMDS uses the DUNS syntax published by Dun amp Bradstreet D amp B of XX XXX XXXX If your company does not
90. data collection This concept supports just in time data collection Over the years the original team has expanded to include almost all automobile manufacturers regardless of where they are located Page 8 2 IMDS Getting started 2 1 Basic Requirements To access IMDS the user needs an internet connection and a supported browser Technical constraints make it necessary that the user please use one of the browser versions supported by HP the user can find these versions on http www mdsystem com gt IMDS Information Pages gt IMDS System e g the Microsoft Internet Explorer Version 8 0 or Firefox in its current version There may be other browsers and versions that will work with IMDS but the Helpdesks can only assist if the user has issues while using the supported browsers In all cases in the internet options of the browser the user must enable Java Scripting If their browser does not have the correct options enabled the user will not be able to perform required actions within the application In IMDS as with many other transactional web applications browser navigation keys and buttons such as Back interrupt the IMDS system control and do not have the desired effect The user will need to use the IMDS buttons and functions within the main portions of the IMDS screens to navigate 2 2 Company Registration Note Each company or company site is allowed one IMDS registration This is done to prevent confusion within thei
91. des for that substance on that material will be displayed MDS Functions Administration Help v E eminem ale Ingredients Supplier Data Recipient data Analysis MDS Request G E Filter GADSL um CQ Component Search V omy Test Component 2 IH Development Sample Report _ a gt 65 0g ZA130 hot dip zinc aluminium coated v Dates gt 095 0g St 37 2 G S235IR CR Creation date 4 2 2002 Check Release Date 4 2 2002 2 Recommendation yv Amounts and Weights Weight 5 0 g Material Information Std Mat No J Symbol ZA130 Classification 4 2 Other special metals Norms Standards ey Norm Code 10292 Supplier Data from VDEh Verein Deutscher Eisenhuettenleute v Recyclate Does the material contain No recydate Content of post industrial pre consumer recydate see ISO 14021 Post Industrial Boe that has been diverted from the waste stream during a manufacturing process t is reutilization of materials such as rework regrind or scrap generated in REIS ee TH being reclaimed within the same process that generated it home scrap recycling 0 0 00 cosine of post consumer recyclate see ISO 14021 mer Recyclate has been generated by households or by commercial industria and institutional faie n ther role as endusers of U the product which can no longer be used for its intended purpose This 0 0 0 0 y Application Component My Test Component 2 IH Application Basic Substa
92. dministration Help v A i Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Basic Substance List Type of MDS Component E Basic Substance List Appl rel subst tiiit Rule based selection ie mn rel suf ai AAi n i rel r erection TYPE S Non standard selection t Renault Blac Renault Complete Renault Gray MDS to analyze Renault Orange The user can use the options in the middle tile to filter the search result using a time period or specifying the origin for the MDSs The analysis is started for material datasheets containing substances on the selected substance list by clicking the Analyze button 47 Add selected MDS s from the result table to the MDS to analyze table 4P Add all MDSs from the result table to the MDS to analyze table 2 Edit View D5 Copy gt J Create MDS Report View ax Export T 1Y gt Check i z Name D Copy to Clipboard Part Item No Item Mat No Material No lID Version Supplier 0 63SQ PIN L GOLD FOR 115P 1 0368 148 4 758338 1 HP Core Team AIRBAG CAP ASSY 22P YELLOW 353042 7 758656 1 HP Core Team Schraube 3452 815192 1 HP Core Team Teil_2273197 2273197 3 HP Core Team Rows Selected Eci Tota A right click on a selected MDS displays options as shown in the screenshot above The result list shows the substances contained in the selected MDS which
93. duct structure is displayed in a faded colour the referenced MDS or Substance was deleted Selecting an Item Double clicking on an item brings up the Details of the item The user may also right click and select the Edit View option Exporting results to an xls file The results in a result table can be exported to MS Excel using the E command Additionally columns in the display can be turned off and or reordered by using options in the View menu The turned off columns will not appear in the exported file Page 158 Context menu In the result list you can right click to see further options for the respective entry depending on the screen and in which IMDS context this result list is displayed Alternatively you can use the Menu option above the result list or at the bottom right to display this context menu Type amp i SL doco TL cere Tee 2078391 0 01 IH Automotive IH Test componen SS 2078392 0 01 IH Automotive Test Component View 2078393 0 01 IH Automotive ae E i D 2078394 0 01 IH Automotive Test01_update ae 2 a foe r 16 1845253 1 ut Automotive a Test03_update t flelete re Menu Total records found 36 Test04_update Test0S update Hi feste MDS Report gt Check uy Copy to clipboard 1 Convert module to MDS Network Performance Index The PC internet access capacity for using the IMDS is standardized to one ISDN capacity 64 Kbit s If the system appe
94. dveds 40 3 3 1 MDS TYDES aoa S 40 3 3 2 Creating a Material Data Sheet MDS wu eececcsccscsscccsseccsssscssscssseccssessssscsssscessssccssessssscesssescsesesseeesees 42 3 3 3 PRA SCAN SS LI US acca csc cence ecco gece eee E ores 42 3 3 4 Creating a Material MDS ccvsscsecessccedscscsnessvesccveseuscnscseoccicvanssvbesceesdaienndessoendedesicevcvasdarcewasssaeeedesaseenscsaeadnasaasoacee 43 3 3 5 Creating a module 0000eeeeeeeeeeeennnnesssseseseeesssceerrssssssssssssscererssssssssssssssssescseresssssssssssseceeresssssssssssesssseeeeeeersss 51 3 3 6 FLOF FUG O soseen nakna e E EEEa EAEE Eaa 52 3 3 7 Rao C E FONCION rer 52 3 3 8 Recyclate IAT OMMAUON dececsecterctucccdverwccacweenstueveeiasaasGduedanicsatendideuedaneddsecadttdesuusvestudvstenxOsveiestiduiderecddicestantccasestse 53 3 3 9 Polymeric Parts Marking csscsscccsccccccccceccecccccssssssscseeeeeesceeeeeeeccsssssseseseceseeeseseaeeeececccssssceeeseeseseeeeeas 54 3 3 10 IMDS Substance Application CodeS cccccccccccsccessssssssssssseessseeeececeeeececssssseceeseeesseeesseeeeeeesacessseeeeeees 56 3 3 11 SUPPL gt gt jee nner ne Bo Te 60 3 3 12 PROG IICUAE DAI eh cst esos goa ccas cues cau cuscaeesececeucesecqsse ceo cesseces os ieavascessecenses sesacceeesienoscesseee eras csaseecensecoscesseeeseuse 62 3 3 13 Internally Release or Send Propose an MDS uuu ccc ccceccsccsssccsccssssccssssccsscssseccscssssscesccsssscsscssssesecssees 65 3 3 14 TVG
95. e 95 of a vehicle in accordance with these legal requirements must already understand the exact content of the entire vehicle In the future national and international environmental legislation may require every supplier of a product to be responsible for the product for its entire life operations use removal disposal etc Examples of these legislations include the EU Directive on End of life vehicles hazardous material legislation etc In addition to this suppliers may have to provide information about all materials used in the product to permit deconstruction of the commonly used materials provide input for scientific analysis of the composition and provide classification of the levels of danger related to the materials This requires a detailed knowledge of the composition of the materials used In a joint venture project the companies Audi BMW DaimlerChrysler Ford Motor Company Opel Porsche Volvo VW and EDS EDS was acquired by HP in 2008 therefore now referred to as HP formed the team Material Datasheet EDI EDI Electronic Data Interchange This team uses Information Technology IT to collect the required material data sheet MDS information from all suppliers The concept was realised with the internet based International Material Data System IMDS HP hosts this central secure cloud based database that permits the Automobile manufacturers and parts suppliers to standardise the process and to enables efficient
96. e No E Mail Address Trusted User Figure 14 Trust User Screen The Company Search can be used to search for a company from which to select a user If the main search in the lower right is clicked a list of all users for all companies is displayed as result limited to 500 entries Instead of this a search can be initiated by putting a string in the Company and or User pane and clicking Search Once a list is returned any entry can be right clicked on the trusted user box next to the name and designate that user as a trusted user Page 127 MDS Functions Administration v Trust user Company Company Name hp china Organisation unit Q Search 4 Telephone No E Mail Address Trusted User 123456789 jing huang3 hp com O 86 11111111111 jia hp com 486 111111111 ja hp com F 123456789 mi luo hp com larmi 8 7 MDS Admin This option is only available to Company Administrators and allows the Administrator to move MDSs both Own and Received between Org Units This can be used if a supplier has sent the MDS to the wrong Org Unit or if one of the users in the Administrator s company has assigned the MDS to the wrong or no Org Unit Additionally this is used if the company has experienced a sell off and the company needs to be reorganized The MDS Admin screen will look similar to the following MDS Functions Administration Help v NS MDS Admin Ore n ENET Bee Recpient EE AEGA mp
97. e Org Unit Report screen displays all organisation units without assigned users but containing created or received MDSs The menu Administration gt Org Unit Report is used to check the Organisation Units without assigned users IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 130 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS Functions Administration Help v Org Unit Report Company Company Name IH Automotive ID 900344 Zip Code 99999 City Ruesselsheim Country Germany Org Units without users having MDSs linked to View ag Export Org Unit Name All organization units containing datasheets have at least one user assigned Zip Code City The Company Administrator needs to regularly check this report in order to assign unprocessed MDSs to Organisation Units If a supplier sends an MDS to an Org Unit without a user assigned no one will ever know that it has been received as only users with the Org Unit assigned to them can view the inbox of that Org Unit If necessary the report can be printed IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 131 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 9 Aston Martin Lagonda Extensions 9 1 Certification to be adapted Supplying to Aston Martin Lagonda AML includes the requirement for annual certification o
98. e Scania purchaser Additionally Scania will not accept an MDS marked as Development Sample Report Therefore if Scania is the intended recipient of such an MDS an error message will be generated For any MDS which will be submitted to Scania we highly recommend adding Scania as the recipient before running the check procedure Page 146 20 Toyota Extensions If a company delivers to Toyota Motor Corporation some additional checks are carried out for this recipient gt Toyota part numbers and supplier codes requests are mandatory even if both do not match the MDS can be sent to Toyota gt The part number format must comply with the Toyota specified part number format gt Atleast one standard or Toyota in house norm must be selected for material MDSs when sending to company 10674 only gt The tree structure component semi component material substance structure must be correct as specified in IMDS Recommendation 001 Details Transter Information MDS MATERIAL DATA SYSTEM Company TOYOTA MOTOR amp CORPORATION 10674 Organisation unit Supplier Code Validation Recip Status edit mode Recipient TOYOTA MOTOR amp CORPORATION 10674 Supplier Code i Recip Status edit mode a Name My Test assembly Supplier Code Part ltemNo D g Q Transmission Check Date not available v OK g Cancel Forwarding allowed i awing Drawing No Drawing dated i a Drawing Change L
99. e cases However prior to requesting a merge the Company Administrator is required to create the target company structure that will receive the data The new structure may or may not have organization units and may or may not be one of the existing IMDS companies Please note that at most one of the source company IDs can be retained Page 150 21 4 2 Company SplitOff Separation of an organization unit from an IMDS roof company The Company SplitOff service transfers the data from one or more organization unit s within one IMDS roof company into a different IMDS roof company Please note that it is the responsibility of the company administrator in the source company to ensure data is in the Organization Unit to be transferred This service assumes the data to be moved currently resides in an Organization Unit Many companies think they are using Organization Units because they have defined them but are not Either there are no users assigned to the Org Unit or the users are not placing the data in the Org Unit on the Supplier Data chapter of the MDS It should be noted that NOT ALL DATA CAN BE SEPARATED OR TRANSFERRED The amount of transferable data depends on how intertwined or referenced the data is In the end a data sheet can reside only in one company it either goes or stays but it cannot reside in two IMDS companies If an MDS that is to be transferred and an MDS that will stay both reference the same datasheet the MDS tha
100. e copied this person will receive an e mail containing a link to activate the new company in IMDS The Company Administrator will need to use this URL to activate the company before any user can log into IMDS From that time the Company Administrator may use the user ID and password to log in the IMDS application The following is an example of the e mail the Company Administrator will receive after registering a company Please note that the e mail is sent from the IMDS system and the user may have to work with their IT department to ensure delivery to their inbox Sometimes these are blocked at the firewall level and sometimes they are routed to the junk or spam folder As this e mail is sent from a computer it cannot respond to a request to click on a link and enter a set of characters to allow the e mail to go through Page 11 MDS ail Notification Company Registration MOF1 Vv 2638 e i lt y E wa i gt x by gt Find Qur XxX y E Safe Lists Be A Ea a Hli dy Related Reply Reply Forward Q Cali Delete Moveto Create Other Block gt Not Junk Categorize Follow Mark as to All oldery Rule Actions Sender z Up Unread h Select Respond Actions Junk E mail fu Options Ei Find IMDS Info Sent Sa 23 03 2013 14 03 Herrmann Ilona IMDS e mail Notification Company Registration MOF1 a Dear Sir or Madam we received your company registration with the following data C
101. e information The Company information at the top of the frame will always be that of the parent company although this MDS may be assigned to any Organizational Unit to which the user has access The user may only select Organization Units to which the user has access The Organization Unit default is the parent company If an expected Organization Unit is not available the company administrator needs to be contacted to add the Organization Unit to the User ID If an MDS is assigned to an Organization Unit that Org Unit is shown as the sender in the customer s Inbox Only users within the Organization Unit can see what is sent from the Organization Unit Inbox Generally the IMDS search screens for material datasheets show datasheets for all organisation units From the Outbox menu option all users will have access MDSs sent from the parent company Users with access to an Organization Unit will also have access to MDSs sent from that Organization Unit in the Outbox For example if one user has access to the parent company and another an Organization Unit the number of items in the Outbox of the 2 user will be greater than the number of items in the Outbox of the 1st user provided the MDS was assigned to an Organization Unit on the Supplier Data page This screen provides the customer with information on who to contact outside of IMDS should there be questions about the datasheets The Supplier Data Screen looks similar to the following
102. e of the specific item _ The house symbolizes owned MDSs created within the user s company component semi component material mys D 2o The globe symbolizes published MDSs available to all IMDS Users component semi component material IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 40 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com GA A a The envelope symbolizes received MDSs from a supplier company component semi component material As noted previously every material in IMDS is ultimately comprised of Basic Substances represented with the icon amp The Ingredients page of an MDS displays a tree structure which includes parent child relationships Layers are represented by indentations Many sub elements may visually separate items at the same layer Although IMDS will permit different element types at the same layer recommendations specify having only one element type per layer The MDS types have a hierarchy which allows only certain children under a specific parent node e Components may have components semi components and materials as children e Semi Components may have other semi components and materials as children e Materials may have other materials or basic substances as children e Basic substances may not have children The following figure displays a representative component tree structure
103. e tree An Apply to all recipient OEMs function allows the changes to be added to the company specific data of all OEMs in the recipient list of that MDS A company specific WARNING check for Toyota in house norms exists The check procedure verifies if a norm has been added in the recipient specific area by the Tier1 supplier Remark This is a free text area where you may want to include some information about the material This field is optional Remark Remark Page 49 Add the Ingredients Once the basic information is given the ingredients need to be added Focusing in on the available MDS types see section 3 3 1 the only choices for a material are other materials and substances as the others are greyed out disabled Adding a material is only possible using referencing This means the MDS will be linked to another MDS or substance which is attached by performing a Search Attaching Substances In this case we re going to add a Basic Substance 4 We have searched in the Basic Polymer Group MDS MATERIAL DATA SYSTEM Search Criteria Name Synonym GADSL Category Group Basic polymers CAS No duty to declare REACH EU Index prohibited P SVHC EINECS No View v ax Export x GADSL EU Index EINECS No SVHC BABAK Basic Polymers BAK ABS Basic polymer ABS Basic Polymer ACS Basic Polymer AEPDS s Basic Polymer AMMA 4567 Basic Polymer ASA Basic
104. each new version is created this first portion ID will not change but the version in the second portion 0 01 does change When the MDS is released more about that later the version will become a whole number to indicate further editing is not allowed for this release Node ID System Generated This refers to the actual location in the Not Applicable database where information about this MDS is stored For the 0 01 version of the MDS it will be the same as the ID MDS Supplier System Generated the IMDS company name of the creating Not Applicable company How your company refers to this MDS in their own terms Yes You must change from the default name Each Industry may have naming requirements and conventions Internal Material No How your company refers to this Material in numeric terms Optional Development Is the MDS representing the preliminary information for a Optional Sample report development sample IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Page 46 Dates Sometimes it is very important to know when the MDS was created and the dates of the last change The next section contains system generated information Creation date 3 26 2013 CP Check Release Date not available 7 Recommendation The following table explains what these fields mean Creation Date Date MD
105. ection must be supplied This should be self explanatory or else the supplier will feel free to call with any questions Reject Recipient data Name test component ID f version 901006347 1 transmitted 08 23 2011 from comp CDX llustrative Company CDX Illustrative Company on 08 23 2011 Status browsed Reason for denial Reason For denial Q Reject Cancel After a denial reason was entered t must be clicked to change the status to rejected 5 3 MDS Follow up IMDS provides an option to put received MDSs on a follow up list When MDSs are placed on this list a due date for follow up must be assigned Please be aware that ALL users subscribed to follow up notifications within the company receive the message Due for Processing upon login until the Follow Up is cancelled Any user in the company can cancel the Follow Up Also please note that follow up items are NOT restricted by Org Unit every subscribed user in the company receives these notifications regardless of whether the notification originates in an Org Unit to which other subscribed users do not belong A Follow up due date and associated information may be entered by choosing Follow up from the right click menu in the Inbox screen the MDS in question must be right clicked and Follow up chosen Page 97 MDS Functions Administration Help v last status changed cancelled by sender in process at recipient O O 0
106. ed Delete Deletes the currently viewed data This might be an MDS an MDS Request or an organization unit only available for Company Administrators This option is not available for received MDSs Additionally the user cannot delete any data that does not belong to the own company Log Off Logs the user off IMDS and opens the log in news page The user may also Log Off by using the button on the upper right of the window L ee ae ee ee m 11Q i 2 I IINU lr Mail tp moc Mal l Imas 1517 Mail imAe hanlndnecb nnalehAhn r USI Mial L IMUS NCELNUECESK ENCUUSN WND a Functions Menu Buttons The Functions menu gives the user a list of functions that can be used in IMDS Most of these also have a button on the toolbar These functions are detailed in the following table Component Search Opens the search screen for component MDSs own 1 Component Search CEHA E Semicomponent Search Ctrl accepted and published m a Material Search Ciri Semi component Opens the search screen for semi component MDSs own f MD5 Module Search Ctrl Search accepted and published rt d In Box A ut Gut Box Material Search Opens the search screen for material MDSs own accepted eae and published m _y Certification MDS Module Search Opens the search screen for all MDSs own accepted and d Substance Search published and for own Modules tid Basic Substance Request Basic Substance Changes In Box
107. ed later and are not directly associated with a recipient It is possible to internally release the MDS within the company without naming any recipient Some users can also Publish an MDS to all users of IMDS The recipient must be selected to send the MDS to one particular IMDS user company or to several customers propose The process is started by selecting the Add button on the upper left MDS Functions Administration Help MDS Module Search Ingredients Supplier Data Recipient data Analysis monent ID version 900980795 0 01 Node ID 900980795 Status Edit mode ients assigned to this MDS yet A window in which to perform a company search will be displayed IMDS Service Center Mail imds hel DPGeSK Page 62 0 4217 Mail imds heltpdesk enalisn hp com S24 Middl HIUSTHIECLVUCSAACHIULUSTWITD COT a MDS MATERIAL DATA SYSTEM Company Company Name ford Company ID Org Unit DUNS Number View ig Export Company Name Org Unit zip code city Ford Component Manufacturing Ltd Ford Component Manufacturing Ltd NE33 5ST South Shields Ford Motor Company Ford Motor Company MI 48126 3 Dearborn Ford Motor Company Leamington Plant Ford Motor Company Leamington Plant CV313NU Royal Leamington Spa Ford Otomotiv Sanayi A S Ford Otomotiv Sanayi A S 3 81150 Uskudar Istanbul Search Criteria such as the company name or the first letters of a company name are rec
108. ee eee ene 143 Spa He CNS IONS sgietittpstee bier cia A tvaseenbacsac asian sesabianec iaenpiers A E 146 MOV OU EXTENSIONS coca scccece eres cues EEEE 147 IMDS Add orm Rots ay e amen a ane ne a er ee ere eee eee ee 148 21 1 IMDS a2 IMDS Advanced Accelerator sccsscssccssssssesscsscsssessssssessssseessssseessssneeassceeeaeesseeaeeaescseeaesenseeeeneeass 148 21 2 IMDS Advanced Interface IMDS All csccsccsssssesesssesscsscssscssesseesseseeeaseseeeassseeeassseseseeeeeseeeaeseneeaeseeeeaeeeneeaes 149 21 3 FTE RCO sce es cece acces S 149 21 4 IMDS ON 2 A Oasis ese NOn Yaseen Sane neste sane ove ees ase 150 21 4 1 Company Merge Consolidation of two or more IMDS companies to one IMDS company 150 21 4 2 Company SplitOff Separation of an organization unit from an IMDS roof company ccccceeeee 151 21 5 IMDS Conflict Minerals Analyzer IMDS CM AnalyZer cccccccccscscsssccssssesssscscsssssssssesccssesscsseesscseesssesenesees 151 21 6 CoChecker module a al Byes ears anne eee erie rn are eee een ere eee ere ere 152 IMDS Useful TOU ENO ct ce acca teas gence peice eE SEEE E GEA EAA EETAS 154 MANOS SAN a E AA AA AA A A A A AE AA E E E EA A A A 161 COTA ara E A E E EA E ances 167 Page 7 1 IMDS General introduction By the year 2015 as a result of legislation in some parts of the world it is expected that 95 of an automobile will be recyclable Any company which wants to re us
109. el 3 digits Additional checks are performed for these fields Details Transfer Information Company Daimler AG 101 Organisation unit Regp Status edit mode Supplier Code 123 345 6789 t Name My Test assembly Part Item No 2 Transmission Check Date not available Forwarding allowed Drawing Drawing No Drawing dated D Drawing Change Level j _ k Purchase Order Purchase Order No Bill of Delivery No Report Report Na Mae oT Report Company specific SCi supplementary code C supplementary code DGL drawing geometry technical level IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 134 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 12 Fiat Extensions IMDS verifies the supplier Code has been entered There is an additional recipient specific field with confirmation for Fiat allowing one or many reference part numbers referring to the same MDS Details Transfer Information Company FIAT AUTO 15316 Name My Test assembly Part Item No E Transmission Check Date not available Forwarding allowed Drawing Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report p m Ey Company specific Parts for which the MDS is valid Do yo
110. embly ID version 33381634 0 01 Node ID 33381634 Status Edit mode Ce B Ssend SPropose Py Release Internal Publish There are no redpients assigned to this MDS yet Details Transfer Information Company Adam Opel AG 104 Organisation unit Recip Status edit mode Supplier Code 12 345 6789 2 Z Name My Test assembly Part ItemNo Z g Transmission Check Date not available Check results Forwarding allowed F MDS successfully passed all checks v Drawing You are about to release this MDS for internal use Drawing No Continue MDS MATERIAL DATA SYSTEM Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report No Date of Report Taal Check results 0 Error s 0 Warning s No Type Tab Node Redpient Message The MDS successfully passed all checks Most IMDS check rules derive from The IMDS Steering Committee Recommendations describing the rules which apply to MDSs Note In the users mind it might be appropriate to substitute the word mandates for Recommendations as OEMS rarely if ever accept an MDS which is not completely compliant with the Recommendations One topic addressed extensively in the Recommendations pertains to the permissible tolerance for the weights of substances in a material or of materials ina component Depending on the situation there are different requirements on the max
111. environmentally relevant information on parts and materials along the automotive supply chain by using the internet as the most cost efficient enabler for this process On November 1 2009 the business operations of EDS were transferred to Hewlett Packard GmbH subsequently called HF Do you agree without any changes or additions to the terms of use as described above yf Accept Dedine Figure 8 Acceptance of the Terms of Use required In some browsers or some screen resolutions the user may need to scroll to the right to view the Accept and Decline buttons The user will need to Accept after reading the Terms of Use to proceed Decline takes the user back to the IMDS start page and the user will not be able to use IMDS 2 3 3 Change Temporary Password As anext step the user will have to change the initial password The user may also change it through the Administration gt Change Password option For security reasons the user will need to change the password at least every 90 days or after a system password reset either through the Request new password from the IMDS login screen or by the IMDS Service Desk MDS MATERIAL DATA SYSTEM Change Password For security reasons your password has to be changed every 90 days A valid password has to consist of 8 to 20 characters Capitals and lower case characters are allowed as well as numbers Atleast one number has to be used Old password New Password
112. erence Type hame Edit updated own MDS Part Item No ID Version New Check Type Name Part Item No ID Version New Change Date SPEEA OMS Version _ results Version No results found for thes IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 35 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Multiple release is possible To update several MDSs at once select several rows in the table by holding the control or the shift key during clicking This multiple selection is then relevant for the update release and remove actions For all other actions View current Edit updated view new old reference only one entry should be selected If more than one is selected the first entry will be used for the action Also the old and new versions of the referenced MDS are displayed to permit user verification of the pending update If the user decides that the change is not relevant and does not want to create a new version he can remove the entry from the update list 3 2 Basic Substances in IMDS 3 2 1 General Information An IMDS Basic Substance is an elementary chemical building block In the IMDS tree like structure basic substances comprise the leaves that occur at the end of every material branch Basic substances are created and maintained by the IMDS Chemical Service Basic substances have universal characteristics such as name CAS n
113. erent material datasheets If you login to IMDS you can open the Clipboard using the menu Functions gt Clipboard It will be shown at the right hand side of your window MDS IRUNEORSE Administration Help le I Component Search Ctrl 1 Ctrl 2 Ctri 3 Semicomponent Search Nam Material Search y MDS Module Search Part amp In Box Out Box 2 Where Used Analysis G Certification amp Substance Search Ctri 5 g Basic Substance Request amp Basic Substance Changes amp MDS updates M Clipboard View v Z Menu fag Export Type Name PEE SL TIDE Se eee PT En ee ee p Supplier Data Recipient data Analysts MDS Request Crl 4 Current versions im F a English published accepted internally released F created own MDSs b2 17 2014 gt to Oa i7 m0 Part Item No Item Mat No Material No Supplier MDSs Own MDSs Modules published MDSs own MDSs own Modules accepted MDSs Enable search by supplier r ET Supplier MATERIAL DATA Ge GHhE 19O Type Name Q Demo material 2 900967306 1 Company Org ID Supplier search is disa Assigned Org Unit Assigned Contact last edited by me i i lp Version FIFFSSISGSS J GGT Supplier ay 90 1869754 component_with_deleted_semi Demo material Demo material Example Component Example component Example
114. evel Purchase Order Purchase Order No l Bill of Delivery No Report Report No Date of Report m EN Only if all required information for Toyota Motor Corporation is entered will the MDS pass the checks Page 147 21 IMDS Add on Services IMDS capabilities extend beyond the basic services available in the standard offering This chapter introduces these additional services More information on additional IMDS services can be found on the IMDS Advanced Solution pages under https public mdsystem com web imds public pages imds solutions oO Sitemap p Ap IM D Advanced Solutions Pe tossen mosaamemsammens map IMDS Advanced Solutions IVS IMDS ADVANCED SOLUTIONS The IMDS Advanced Solutions cover many aspects of IMDS processes CDX Compliance Data eXchange IMDS a2 IMDS Advanced Accelerator IMDS AI IMDS Advanced Interface IMDS REACH Report Service IMDS Reorganization IMDS Training Project Support Analysis Design Integration Support Services positioned around the IMDS Application 21 1 IMDS a2 IMDS Advanced Accelerator The IMDS a2 simplifies data input into IMDS increases productivity of IMDS users and accelerates review of incoming datasheets For years the IMDS a2 has been a proven tool to speed up the data entry for many IMDS users New features within IMDS a2 allow users to optimize IMDS processes data management and quality Key
115. extensive documentation is required to re verify the user should be authorized to access the proprietary confidential information stored within IMDS This consideration requires special attention following a company sale merge or name change resulting in a change in email domains as failure to update the email addresses may result in all users within a company losing the capability to regain access IMDS Support Centers and User Accounts Many have grown accustomed to contacting Support Centers when having Website account issues This model does not apply for IMDS The information in IMDS is confidential and or proprietary and there are extensive EU regulations regarding access to an entity s confidential proprietary data Think of the Support Center providing access to IMDS information as analogous to your Accountant giving access to your financial records or your Doctor sharing your medical records Support requesters know they are authorized to access the information but without the appropriate verification the Support Center does not and cannot and should not provide access without appropriate and in some cases legally required safeguards Users should be aware most account support issues are not within the scope of the IMDS Support Centers The Support Centers are contracted to ensure system outages are reported and resolved and to answer questions regarding IMDS usage Managing User IDs and ensuring accounts do not expire is the
116. f a supplying company s products i e according to AML s Restricted Reportable and Recyclable Substance Management Standard RSMS AML requires each supplier to certify annually its products are in compliance with the substance prohibitions highlighted in the AML Restricted Reportable and Recyclable Substance Management Standard except those already reported as non compliant in IMDS The user needs to certify using the AML GSDB code The certification applies to all products that a supplier delivers to AML This feature is only accessible to Company Administrators or users with a User Certification profile All other users do not see this menu option For the certification all necessary information must be provided to AML either through the AML supplier network or using the IMDS In the main menu the above mentioned users will find the option Certification after reading and checking the user can check the box I agree and certify 9 2 AML specific part numbers and supplier codes to be adapted The part number for the recipient AML must be correct Part number in the Recipient Data AML creates a file of all acceptable part numbers and IMDS performs a check against this file and will not allow the user to send with an incorrect part number If the part number is not in the file please contact the AML helpdesk and not IMDS to have your part entered Similarly if IMDS is not accepting your supplier code please contact AML
117. fter reading and checking the user can check the box I agree and certify 13 2 Ford specific part numbers and supplier codes The part number for the recipient Ford Motor Company must be correct Part number in the recipient data Ford creates a file of all acceptable part numbers and IMDS performs a check against this file and will not allow a user to send with an incorrect part number If the part number is not found please contact the Ford helpdesk and not IMDS to have the part added Similarly if IMDS is not accepting your supplier code please contact Ford to get the supplier code added As there is no cross check between IMDS company GSDB and part number in IMDS the user are responsible to ensure the part number submitted is actually one Ford expects to receive from your company Page 136 If these numbers are not chosen from the list and are not correct the check procedure before sending the MDS delivers an error message If the user is having problems with the part number entering a partial number and clicking search may help identify the proper format Only if all information required for Ford Motor Company is entered the check will be successful IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 137 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 14 General Motors Extensions If a company delivers to one of the General Motors or Opel com
118. g this box will limit visibility to the substance to Optional those with IDs in your company and to those given Trust User Status into your company Portion Indicates whether the content specifies a Fixed amount a Range from to or the system is calculating the remaining Rest It is highly recommended not to use Rest on a joker wildcard Basic Substance Indicates in which groups the Basic Substance is a Lists member This is a view of the Basic Substance list Process Chemical If this substance is a Process Chemical indicate Dependent on awareness and whether in this instance it is a Reaction the substance Residue or Impurity 3 3 5 Creating a module The creation of a module is similar to the creation of an MDS However a module cannot be sent proposed or published Additionally since a module does not have Supplier data assigned it cannot be assigned to an Organization Unit Most users use modules for items that are frequently used in their other assemblies although MDSs can also be used for this purpose Modules are quicker to create because they do not have Supplier or Recipient information and can be internally released from the Ingredients view Page 51 For components which only vary slightly from one another recreating the component each time in different MDSs is unnecessarily time consuming A company can design its own construction kit within the system using modules Fo
119. gine the following scenario of a supply chain with three business partners sends the MOS with the reference of tier references MDS of tiero tier Mouser of tieri has permissio granted by tierz One or more users of tierO have access granted by tier In this scenario specific IMDS Users at the Tier 0 company have been granted Trust User access into the company at Tier 2 but no IMDS users at the Tier 1 company enjoy Trust User access into the company at Tier 2 The Tier 2 MDS contains confidential substances When a Tier1 user establishes their own MDS and references the received MDS of Tier2 The Tier 1 company cannot see Tier2 s confidential substances in the MDS because no access is granted After Tier 0 receives the Tier1 MDS Tier O can see the confidential data in the sub tree referenced MDS of Tier2 because tier2 granted access to the user of Tier 0 In other words once your company grants Trust User access to IMDS users of a company those trusted users see the confidential substances in all your MDSs regardless of whether the MDS has been sent directly or indirectly as a reference in another supplier s MDS This also applies for published MDSs This scenario applies everywhere in the supply chain even through a chain of several business partners here only 3 at the end of the chain car manufacturer as last element and at the beginning raw material producers as first element Page 81 4 3 MDS
120. gning an existing MDS In this example an existing MDS is assigned Once Assign is selected a window is opened to permit a search for an MDS of the correct type It is only possible to attach an existing MDS created by the user s IMDS Company After assigning and saving the status becomes working Should Create MDS be elected a message will appear that the new MDS has been assigned to this request The requested MDS recipient data is inserted automatically The MDS needs to be created as explained in previous sections Once the MDS is completed the Recipient Data Screen is chosen and any other required information must be supplied The user may then Send Propose to the Recipient in the normal fashion S Service Center nds hel Page 89 Mail ir ricas Phone 1 844 650 4217 Mail imds helpdesk english hp com a 4 4 MDS Report The MDS Report provides a pdf file overview display for all MDSs created received or sent Initiate MDS report creation by right clicking an item such as own MDSs in the search result table View ag Export Type Name avy Part Item No Item Mat No Material My material 001 E h My Test assembly Taner My Test Component 1 IH 2 Edit View M copy M Delete 5 Create MDS Report gt Check T 2CLIPBOARD_COPY_T0 After report initiation a message such as the following appears File Download Do you want to open or save
121. hange their own e mail address If a Company Administrator does not deactivate the account these users can change their email address and retain access to company IMDS data even after leaving the company For instructions on how to inactivate a user see Administration User 8 4 2 Adding Organization Units Organization Units Org Units provide a means by which company information can be organized and separated Org Units can follow any organizational structure you find useful Typical scenarios include geographic Org Units region country state plant and functional Org Units Electronics Fluidics Structural Org Units are added using Administration gt gt Company Page 117 The details for your company a certain Org Unit can be edited by right clicking the respective entry in the result screen where all Org Units are listed Alternatively the Menu option can be chosen top left of the result list bottom right under the result list MOS Fuxtern Adunetotes Heb enrreerrereevees DALA Search Details DO Gadtorctntt K Odete Uoer 10 Last name I I i i 7 Comoe kena herrmam Bho con HRA NY On the left side of the screen the company structure is displayed Org Units can be added by clicking on Add Org Unit above the structure If Add Org Unit is chosen the right side of the screen changes IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Ameri
122. have a DUNS number and you need one you need to get one from Dun amp Bradstreet Wwww dnb com Page 64 If the company administrator has entered a DUNS number on the company or Org Unit profile the Supplier Code field is pre populated with this number If the DUNS number is not available the field will be left blank This field is editable for customers using a different numbering system and for companies with multiple sites using the same IMDS Company ID The following table gives the definition of the Recipient Data Screen icons Add Recipient This button opens the company search screen where the user can find the recipient Only companies registered in IMDS can be found in the company search screen Remove When a Recipient is highlighted this button will not be disabled Recipient greyed out and you can use it to remove a Recipient E Propose If there is at least one recipient in the Recipient list that has not received the MDS this button will not be disabled greyed out This button initiates the Propose activity which includes internally releasing the MDS so no more changes can be made except to add Recipients 3 3 13 Internally Release or Send Propose an MDS A user must Send or Propose an MDS to a customer or the customer will never see the MDS The following pictures explain how Internal Release Send and Propose work What to do with MDS in Edit Mode IMDS Service Center Y Europe Phone 36 17 Gec
123. he following MDS MATERIAL DATA SYSTEM Classification Classification 0 undefined 1 Steel and iron materials E Li Steels cast steel sintered steel Lii unalloyed low alloyed LL highly alloyed 1 2 Cast iron 1 2 1 Cast iron with lamellar graphite tempered cast iron L22 Cast iron with nodular graphite vermicular cast iron L23 Highly alloyed cast iron 2 Light alloys cast and wrought alloys 21 Aluminium and aluminium alloys 2 1 1 Cast aluminium alloys 2 LZ Wrought aluminium alloys 2 2 Magnesium and magnesium alloys 2 2 1 Cast magnesium alloys 2 2 2 Wrought magnesium alloys 23 Titanium and titanium alloys 3 Heavy metals cast and wrought alloys 3 1 Copper e g copper amounts in cable harnesses 3 2 Copper alloys 33 Zinc alloys 3 4 Nickel alloys 3 5 Lead 4 Special metals 4 1 Platinum rhodium 4 2 Other special metals 5 Polymer materials 5 1 Thermoplastics Gia filled Thermnnlactre x y Apply The desired classification is chosen from this screen Then click w For some classifications a material symbol is required The symbol is the ISO standard abbreviation which helps identify the material In some cases the classification selection will result in a symbol definition wizard screen which will prompt the user for additional information necessary to create the correct symbol MDS MATERIAL DATA SYSTEM Composition of the material symbol The selected
124. hese new capabilities facilitate compliance by streamlining the conflict mineral location identification and feedback request processes thus automating all possible operations in a straightforward fashion and throughout the entire supply chain Benefits HP s IMDS CM Analyzer provides a number of benefits to IMDS users including e Provides asimple approach to identify conflict minerals within your supply chain e Leverages HP s knowledge of the IMDS environment to make navigation simple and straightforward e Provides accurate analysis results in a timely manner e Uses the functionality of CDX which was based upon the successful IMDS More information https public mdsystem com en web imds public pages cm analyzer 21 6 CoChecker module in IMDS a2 CoChecks using IMDS a2 An HP Service in Collaboration with tec4U Solutions The IMDS a2 CoChecker module extracts the content of selected material data sheets MDSs directly from the IMDS and save them as XML files on your PC IMDS a2 users can easily extract one or more components for the checks and simple pass the prepared dates to tec4U s CoChecker software The CoChecker software checks against the specified conformity requirements based on your IMDS data The result is a certificate of compliance with given specifications This helps you ensure material compliance with less time and effort by your employees and trust in your products by your customers IMDS a2 CoChecker Module Fu
125. ients for the recipe and their amounts Every company which uses IMDS will have occasion to create edit and manage MDSs Even if a company only uses IMDS to pass information from suppliers to customers they still need to create MDSs to attach reference a supplier MDS and send to a customer It is important to distinguish between a Material Data Sheet MDS and a Material Safety Data Sheet MSDS MDSs require 100 of the materials in the final form and do not include volatiles present in the raw form An MDS can be thought of as a container holding pieces of information as shown here No etc Worktlow and Request Information Sender Data Contact Part MDS Structure of a Component or Material Receiver Data DUNS Address Part No etc SVHC etc Composition Substance Substance Group Filter Information Norms and Standards Additional Attributes as required per Industry IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 31 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com An MDS is somewhat analogous to a document in Microsoft Word Just as a Microsoft Word document is a container that holds text tables illustrations etc organized into headers footers and bodies with specified format size font etc an IMDS MDS is a container which holds components materials and basic substances organ
126. ies They have all the privileges to administer the MDSs Org Units users and contact persons for the company They may request company name changes and additional for cost services from the Support Centers and can provide any IMDS user from any company access to the company s IMDS information To ensure adequate coverage and provide backup we strongly recommended each IMDS company have a minimum of two 2 Company Administrators The IMDS Service Centers are limited in account management to assisting Company Administrators The Service Centers are not permitted to add or restore user accounts while a Company Administrator is with the company and are only permitted to assign a new Company Administrator when all existing administrators have permanently left the company and when authorized in writing and signed by a senior company officer This can create major challenges when a company is unable to achieve PPAP completion pending an IMDS submission so sufficient Company Administrators to perform the required tasks are recommended in the strongest possible terms User Publish Profile User Publish users do not have administrative rights and cannot Certify for the company Users with a User publish Profile may create send propose and publish material datasheets They may review and accept or reject datasheets sent to the company provided the company is not an Al user They cannot perform general administration tasks yet have the cap
127. ification where used Analysis cccccccccsccsscssssccssssssscsccsssccsscsssescsscssseseseees 108 6 2 9 Confidential Substance where uUSed analysis cceeeeesesesssessssessscsscccccccccscccccesseccecseeseeeceecessecscseseeesss 108 6 2 10 Application Code where used analysis ssscccccccccccccccccccceccssssssssscseseeeceeeeececscsssscsseesceseceeseeaeqees 109 MDS a U ae nn rn A eee ene 110 7 1 Physical SOCUNILY ccvcucvcccvcdcsvncseccssaceeedsensnseseeceabsesucceawsedeeuuessedesaaneseebevedsnehdsieunssasevcaseseywareenestaneuseansadeaseeeseucsonesdaeeenenes 110 7 2 Operating System SOCUPIEY wiccc c ssessiendconcsenssenccesdsnvsvessvedsoassonssnscesnsevessenceoaenessuesenebosndesescnedconsduedsvaccosonedusesonevenesssies 110 7 3 AAD ASC SO CUTIE seni 110 7 4 FM 0 Ul ersy a0 glee S aaa nen ne ne en re Ne eg oa OR An re a ee ee re 111 Administrariom MCA sirier enno rar denasceccesyeaunsuseesesonediessecbsdsanesendonandieseeeeasncedeoneseuseeeansueeessvonedes 112 8 1 Personal SC NO S erce e eee eee eee ree 112 8 2 Password Change sce cece ces ca ceirosesce osc essan Ean ei EAEE EEEE ORE E E EnA EAA AE aE RASS nE i 114 8 3 DOIE ON ecucepes eee saeco ct cas acme canes ereees tee cterecese stesso aes 114 8 4 COMON seciccntscsey T E T 115 8 4 1 Changing Company information 0000000000000000000000000000000000e0eoceeceereeecrereerreseseesseeeeeeesessseeeeeseseseeeeeeeeeessssssse 115 8 4 2 Adding Organization Units sccscus
128. imum separation between the minimum and maximum values of the range Page 69 1 For materials attached to materials or semi components and for semi components attached to semi components If the material or semi component is not from an MDS published by the IMDS Steering Committee the following values apply Range from Lower Limit LL to Upper Limit UL Maximum M UL LL 2 For basic substances attached to materials If the basic substance is not part of an MDS material published by the Steering Committee or ILI and the substance is attached to a material all classifications the following applies Range from Lower Limit LL to Upper Limit UL Maximum M UL LL O lt LL lt 7 5 M lt 3 3 Substances There are 3 types of substances 1 Substances listed by specific CAS Chemical Abstract Service Number 2 Pseudo substances substances that do not have a CAS number there is a in the CAS number field that completely describe the cured substance 3 Jokers wildcards A highly confidential non declarable non prohibited substance replacement containing the word system as the CAS number These do not describe the substance used Recommendation 001 states all IMDS materials except select IMDS Committee materials must be 90 declared In other words says no material may contain more than 10 unspecified or confidential substances An item which displays Not specified
129. in red clarifies and explains the limitations of this view The following example illustrates the recipient s view Exception Section 3 Characterization of the component shows the creator s view your view of the decomposition Therefore senders may see confidential substances the receiver cannot see MOS Neport 31382453 _1 1 pdt SECURID Adobe Acrobat NN OD MM Bie Edit Vien Document Comments forms Jools Advanced Window Help ome Create dp Combire a Cotaborate scour P Sgn S Forms iy Murmnda SP Comment OP GIPiee FIO Ree ji i aT MDS ID Version 333824334 Laer Herrmann Bona MDS Report Substances of assemblies and materials 1 Company and Product Name 1 1 Suppher Data 1 2 Product identification My Test Company i pann 12 45 4799 DE 78956 Nucsseisdeim Bona Hertmann 32982433 1 33382433 internally released O24701 Page 91 T MO _Report 35382453 i11 pdt SICURO Ada Acrobat Pro e Edt View Document Comments forms Toots Advanced Window Help x E Create pe Combine a Colborne wure A Sane I Forme bay Musa gt gt Comment Oe aU 3S t 2 3 hE B68 lig yim 5 TE MDS Report Substances of assemblies and materials Matetiats which are subject to logal peotrtitions must nol be ciudad Dangerous substances formed or released Auring use must also be declared Please mote GADSE list for su stances that require Gectaration 2 Characterization of the Co
130. ingredients and recipes A supplier must not mark any declarable or prohibited substance as confidential or highly confidential joker wildcard Many customers will not accept an MDS with more than 10 of the materials using undeclared substances including those marked confidential IMDS will not permit an MDS with more than 10 of the substances marked highly confidential joker wildcard Confidentiality is not applied to basic substance analysis or to a basic substance where used analysis as these analyses do not reveal information about the structure of the MDS Page 80 When a user in another IMDS company requires visibility to substances marked confidential the Company Administrator of the company that creates the material MDS can grant specific users in another IMDS company visibility through the Administration gt Trust User option Outside of IMDS two companies may exchange a statement of confidentiality stating named IMDS users may see the confidential substances in the received material datasheets Only users specifically granted trust user status can see the true substances underlying confidential substances The Trust User option is available to the Company Administrator on the Administration link The Company Administrator can search for specific users and grant them visibility of confidential substances If there is no permission granted the confidential substances are masked One result worth noting Ima
131. into the password field The user will need to change the password at first login see 2 3 3 If the user get an error message then either the ID is incorrect the user does not have the correct e mail address for the ID the ID is expired or the user has not had a successful login since the last password reset This last check is to prevent the user from constantly requesting a password reset when the user cannot receive e mails from the system If the user is having issues receiving e mail from the IMDS server then she he should work with the IT department and the User ID Forgotten link to trace why the user cannot receive e mails from the system If the user cannot receive e mails from the IMDS system the user cannot use the system Page 18 2 3 2 Accept the Terms of Use At first login using the temporary password received by e mail a user must accept the Terms of Use and change the temporary password in order to proceed The following figure shows the typical Terms of Use screen MDS MATERIAL DATA SYSTEM Terms of use To use the IMDS system itis mandatory that you agree without any changes or additions to the terms of use as described below IMDS Terms of Use V 3 0 HP A a 0 The IMDS Purpose IMDS International Material Data System was developed and is operated by EDS Operations Services GmbH subsequently called EDS on behalf of various international car manufacturers with the purpose to enable the gathering of
132. ional or mandatory If the component does not meet the above criteria the Parts Marking question will not be available When a new or edited unreleased MDS or module fits the Parts Marking criteria an additional question appears in the details of the material s parent component If the answer is mandatory the question must be answered before the user may release the MDS module internally or send propose it to a recipient If the entry is mandatory and the answer is No the user will receive a warning message Page 54 MDS Functions Administration v Help v BY beet 2 MDS Module Search Ingredients E Filter GADSL WMQl G BS4 Or Br V My Parts Marking component Details gt 50 0g My material 002 pmarking iiinn a ee Type Component own MDS ID Version 33382518 0 01 Node ID 33382518 MDS Supplier My Test Company IH Description My Parts Marking component Part Item No 123456789 Development Sample Report F v Dates Creation date 3 27 2013 Check Release Date not available G Recommendation yv Amounts and Weights Measure d weight per item 100 0 g ims ie Tolerance 0 0 Calculated weight per item 0 0 g Deviation 100 0 dfications of weight geometric restriction or surface requirements To correctly answer the question someone needs to review the design drawing and the physical part The tree must be evaluated to select the appropriate response Any of the options may be applica
133. ir company To do so find the user using Administration gt User and view the details Verify the user s email address There will be a Reset Password button in the lower right Click this button and the system will send a new Password to the user s recorded email address 8 6 6 Trust User Only Company Administrators have access to the Trust User menu There are two uses for Trust User A trusted user is a user in another company anywhere in the supply chain not necessarily a direct customer to whom specific permission is granted to view all substances on your tree structures even those marked confidential no matter at what level the structure is attached This capability is granted only to that specific user and not other users within their company Trust Users can view but not download your information from IMDS Trust User is specifically for users in other IMDS companies Users in the own IMDS Company are not found in this search If confidentiality of own users is concerned then the Confidential substances visible attribute under Administration gt gt User needs to be set The other use for this function is to look up users in other companies Once Administration gt Trust User is chosen a screen similar to the following will appear MDS Functions Administration v Help v Trust user Company Company Name Last name First name E Mail Address Trusted User Company Name rganisation uni Telephon
134. is A user may analyse a single MDS or Module for materials classifications and basic substances by weight or percentage based on the calculated weight The user can choose the desired analysis type in the select box 1 Calculated weight is used because an MDS may reference MDSs without measured weights Therefore measured weight cannot be the basis for calculations Page 100 ee ee es ret EE Anahrsis type amp MoS MDS Weight Calculation of the togp nade weight um cahcuiated vaghi af the sub moades hace far anayac nag Tipe Compareni heute cum pos devann of the sub mades Og DD verson 233186 0 01 Gun rag deviaGen of the sub mades Og Hame 30 85 230P 070 6P RSE FEMALE Calowleted weight of the inoemede 5 74 Parhitem N 1L2ZI706B4 Wright 5 70 Manata 1 ASTIA Ch Analyze 6 1 1 Material This option gives the user a breakdown by either weight or percentage of all the materials by IMDS ID in an MDS If the same IMDS ID is used more than one place in the tree the values are summed so each IMDS ID appears only once However if the same material is represented by multiple IDs they will be listed multiple times IMDS analyses by IMDS ID and not by name 6 1 2 Classification This option gives the user a breakdown by either weight or percentage of the material classifications used in an MDS Different materials may have the same classification The values are summed so each classification appears only once 6 1 3 Ba
135. is type Confidential Substances A Type of MDS Material ee Rule based selection EB etecmor YPE S Non standard selection 5 Analysis Parameter i GADSL Confidential Substances Last GADSL update only Analysis Parameter arr Candidate List REACH SVHC Confidential Substances RES ePEee rer err er er eer nner rn rere R nsnsssnnnnnnnnnnnnnnnnnnnnnn t ji Last Candidate List REACH SVHC update only 6 2 10 Application Code where used analysis This analysis allows the user to find all MDSs with a special Application Code e g Lead in Bearing Shells within a group of MDSs The concentration of the application relevant Basic Substance percentage value can also be specified All MDSs containing the selected Application Code and a concentration of the application relevant substance greater than the value entered will be displayed Analysis type _ Analysis Parameter Analysis type Application Code Type of MDS Material a Application Q Selection Type Rule based selection zl Portion of Basic Substance gt 0 0 5 Non standard selection IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 109 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 7 IMDS Security One of the car manufacturers basic requirements is the ability to view and analyse all data of a material datasheet MDS sent to them It is important that a maximum amount
136. ized into a tree like structure with specified names part numbers norms and standards weights etc 3 1 2 Version Control An MDS typically evolves over time so every MDS is managed under version control Please take the time to understand version control or IMDS will be very frustrating to use The mechanics underlying MDS version control is complex but the fundamentals are easy to understand with a few basic rules An MDS version may be editable released or archived e When editable an MDS version may be changed but cannot be used in other MDSs or normally shared outside your company e When released an MDS may not be changed but may be used in other MDSs and shared outside your company e When archived an MDS is no longer active It may be viewed or copied for use ina subsequent version but is no longer editable It can be shared as is sometimes necessary when providing a service part for an older model An MDS has a version number This number is presented in the format XX YY 1 The XX represents the Release portion of the MDS version This indicates how many times the MDS has been released or made non editable 2 The YY represents the Edit portion of the MDS version This indicates how many times the MDS has been changed since it was last released One can determine a lot about an MDS from the current version number Some examples e Version 0 1 is the firs
137. l telephone or voicemail and not by e mail WRITE DOWN THE USER ID For security purposes the email sent to the Administrator and the User will not include this ID The Administrator should convey this User ID to the User viaa secure non IMDS based method The Administrator and User will receive an email similar to the following containing the password for the ID Page 124 IMDS e mail Notification New user information MOF1 Message HTML MESSAGE DEVELOPER Diagnostics f Ignore x f KQ 2 Ee W Move to va TA Rules a Mark Unread ay tt E gt g X I To Manager X MM OneNote HH Categorize X Delete Reply Reply Forward Ea Move __ Translate All Ei Team Email PActionsy Follow Up z R Delete Respond Quick Steps x Move Tags F Editing s Junk Do 21 03 2013 08 49 IMDS Info IMDS e mail Notification New user information MOF1 Dear Sir or Madam You were registered as user in the IMDS system by your Company Administrator He created an user account for you with the following login data User data Company ID 0 Company Name HP Core Team Last name User First name Test Telephone No 0101010101 Fax No E Mail Address Please note the emails do not contain the User ID It is HIGHLY recommended the user copy and paste the password from the email to the logon screen If the Administrator did not capture the ID generated the user can use the ID Forgotten button to retrie
138. l be sent to it Since IMDS is an international system please also indude the country dialing code in the phone number Last name First name Telephone No Fax No E Mail Address Repeat e mail Address Cantart Darcenn Figure 1 Company Registration screen The person registering the company can enter the company data and one Company Administrator at this time All fields with a red are required When the form is submitted the system will check whether another company with the same name is already registered This operates only if the name matches exactly character for character and should not be relied upon to determine whether their company is already registered For those companies wanting to centralize their compliance operations we have a deny list which rejects any submission that contains a restricted word or phrase It is strongly recommended that the person registering the company be the initial Company Administrator as the system will e mail the registration information including a link to the ID to the Company Administrator If the Company Administrator is not the one registering the company they are likely to ignore or delete the message Note Please ensure the e mail address field is filled with the correct address as this is where the confirmation mail is sent User IDs are assigned to individuals and not to companies The only authorized user of the ID also has the names and e mail address associated wi
139. lish hp com IMDS Service Center Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Page 66 How Send Receive Works Data sheet version 0 01 tatus not yet browsed Data sheet version 0 01 Status browsed Data sheet version 1 Status accepted MEEA version 0 01 Status rejected _ Resolve problem Supplier sand same ID Version only in Sent list and customer aeara Tame Rejected status View data sheet Customer version 0 01 Status browsed Rejected status on Received list Remove on list ges and send Should not use qs leaves extraneous MLos in system instead modiy rejected MLS When a company sends an MDS to a recipient company IMDS will check whether the sending Org unit has previously provided any MDS with the same recipient part number and supplier code to the receiving Org unit If the sending Org unit has previously done so new MDSs for the same recipient part number and supplier code must have the same MDS ID as the previous submission for that recipient Sending and proposing a MDS to a customer When sending proposing the IMDS check routine will compare e The type MDS ID and version of the current MDS e All the recipients for the MDS e All the recipient specific part numbers and supplier codes e The MDS ID and version of all previous MDSs sent by this supplier Org unit for this recipient part number and supplier code to the
140. lready created All User profiles except Read Only may create Requests Attributes are as follows Type Project Type Type of MDS expected Component Semi Component or Material Supplier The MDS supplier who will receive this request Page 85 Company System generated IMDS name of company generating the request and where the supplier will send the response to the request Organization Unit Drop down list of possible Organization Units to receive response Contact Person System generated from User ID of person creating request Supplier Code Enter the specific supplier code if it is required The supplier will not be able to change the code The Name is required You may also enter the specific name The supplier will not be able to change the code Part Item No Check the box if required You may also enter a value The supplier will not be able to change the code Forwarding Allowed Check the box if you require forwarding to be allowed Drawing No Check the box if required You may also enter a value The supplier will not be able to change the code Drawing Dated Check the box if required You may also enter a value The supplier will not be able to change the code Drawing Change Check the box if required You may also enter a value Level The supplier will not be able to change the code Bill of Delivery No Check the box if required You may also enter a value The supplier will not be able to change the code
141. marized in a new Process Chemicals basic substance group Process chemicals present in the IMDS basic substance list should be used only when contained in a final part When the user adds a new substance to a material a warning message will appear if the substance is contained in the Process Chemicals substance group and is present in the material above a certain limit This limit is typically 0 1 The user must confirm the use of the process chemical and chose a reason for its use intended use reaction residue or impurity Page 164 REACH SVHC Substances of Very High Concern REACH SVHC is an additional flag for Basic Substances similar to the GADSL flags duty to declare and prohibited User may search or filter for items containing REACH SVHC or analyse MDSs Modules for contained REACH SVHC using the certificate of expenditure screen As all REACH SVHC relevant for the automotive industry are added to the GADSL the GADSL category and the flag for REACH SVHC are displayed collectively in IMDS In the ingredients screen REACH SVHC substance names are always underlined in the product structure tree regardless of what filter is selected All SVHCs even if not yet part of GADSL must not be marked confidential Result list Export Several IMDS screens provide an export function d My m o terial 001 Gi My Test assembly Gs My Test Component 1 IH If using Excel 2007 or greater the user may see a message simil
142. material SOP r POP 123456789 1 IH 01 2675 901869754 0 01 IH Automotive 901869231 1 IH Automotive 900967304 0 01 IH Automotive 900967306 1 IH Automotive 900967154 0 01 IH Automotive 900980755 1 IH Automotive 900967159 0 01 IH Automotive Ze Menu Total records found 36 Next time you login the Clipboard will be still visible with all the information retained from your last session You can reuse your favourite data from the clipboard without searching again If you don t need the Clipboard visible for a portion of the time you are working in IMDS you can use the small arrow at the bottom left hand corner of the clipboard screen to collapse it To remove an entry from the Clipboard please use the context menu right mouse click To remove all entries use the Remove All icon at the top of the Clipboard Europe Ph Americas Phone 1 844 one 36 17 OM 8 5 982 650 42 date 1 M vice sh 217 M all imds Center imds Page 30 sk english hp com elpde h glish hp com el pde AS sk enc 3 Material Data Sheet MDS 3 1 MDS Introduction 3 1 1 What is an MDS The Material Data Sheet or MDS is acore element of IMDS As the name material data sheet implies an MDS is an organized list of characteristics which describe a physical material n everyday language if you think of everything we manufacture as having a recipe the MDS is the list of ingred
143. material dassification permits creation of Name and Symbol field entries using dropdown selections derived from the IMDS Basic Polymer List Therefore please select the symbols abbreviated terms suitable for the material Classification filled Thermoplastics Basic polymers ISO 1043 1 ABS ima Fillers reinforcing materials ISO 1043 2 BD 5 e Plasticizers ISO 1043 3 optional Flame retardants ISO 1043 4 optional Composed symbol ABS BD5 P FR Itis also possible to adapt the symbol manually lowermost input field This is necessary for materials with more than one filler e g glassfibre GF and mineral powder MD Example PA6 GF15 MD10 here you can add 4MD 10 manually J OK IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 44 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com After the classification was chosen a screen similar to the following is displayed In this example all the areas on the right are expanded to simplify this explanation All mandatory fields are marked with Material names are bi lingual English and German Carrying out a search in one of the two different languages may produce different search results depending on the language As a general rule if it has the same ID Version it is the same location in the database Figure 12 Create a Material MATERIAL DATS MOS Functions Administration Help
144. mented for certain OEM recipients Since Application codes are implemented entirely differently since Release 3 0 than in the previous releases data created prior to Release 3 0 cannot automatically be transferred to the MDS The functionality of hiding applications is possible for any ARS Application relevant substance application and their relations As a consequence data that was previously entered will be shown but are marked as legacy data Hidden application data will not be available for new datasheets The legacy data is considered valid and can still be used no error or warning messages are generated If the MDS is sent to an OEM missing Application ID must be filled in by the Tier1 supplier In this case the Recipient Data tab displays a Modify Applications section Entries are pre populated with the application values of the Material MDS with its parent Component MDS inside the tree The Tierl supplier may overwrite the application value with other applications available for this MMDS AppRelBS combination as recipient specific data This data exists in parallel to the original values being part of the MMDS An entry exists for each relevant MMDS AppRelBS combination For each entry the application selection can be changed using a pop up A reset function will allow resetting to the original values from the MMDS reference in the tree not displayed in the screen An Apply to all recipient OEMs is available to apply the cha
145. more than 200g Page 55 If a component is a Parts Marking candidate a component with a 5 material classification and the IMDS check window does not indicate an error the parts marking information is optional All MDSs modules released prior to IMDS Release 3 0 do not and will not have parts marking information The IMDS check window will indicate a warning if the MDS module to be released references a released MDS where the Parts Marking information is mandatory but is not answered referenced datasheet was created prior to Release 3 0 The referencing MDS module can be released A future IMDS release may replace this warning with an error which will prevent the MDS module from being released yet a a date for this conversion has not been determined When a parts marking candidate is copied or if a new version is created its parts marking information will also be copied For components referencing a Material MDS of classification 5 x Parts Marking information is required If the recipient of the MDS is an OEM the Recipient Data tab contains a Modify Parts Marking section The values in this section are pre populated with the values of the Component MDS inside the tree The Tier1 supplier may overwrite the Parts Marking values as recipient specific data This data exists in parallel to the original values being part of the referenced Component MDS One entry is permitted for each relevant Component MDS occurrence in the
146. mponent Partem No Description My Test Component 7 mM IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 92 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com IMDS 5 1 Outbox Outbox and Inbox The Outbox 2s permits users to track and maintain status information for the MDSs sent to recipients as well as owned MDS Requests The search parameters and the search result table are combined in one screen for each Sent MDSs Number MDS ID Version Node ID Date Transmitted Date Last Status Change Combined All Combined Open MDS Status not yet browsed Status browsed Status accepted selectable type This screen is divided into a top area and a bottom area The top area is used to show the search parameters and the bottom area displays the search results table The following table provides a description of the Search Parameters ae MDS name or description ltem material number from your Ingredients page NOT the Recipient Data page Limit the results to the Current Version or display All versions System Generated This is the unique identifier for this version of this MDS For the 0 01 version of the MDS it will be the same as the ID This is useful for reporting issues to IMDS Support but is not generally available in search criteria or other selection fields and is of limited use during normal operati
147. n about its processing status The following screen is displayed N EUEN MDS Functions Administration v Help v Ja Where Used Analysis Ingredients Supplier Data Recipient data Analysts MDS Request Analysis type Analysis Parameter Analysis type Classification Type of MDS Component Ke Code 1 2 4 Rule based selection Nam iron Selection Type ame Castiro Non standard selection gt MDS to analyze Your analysis request is currently executed on the IMDS server You can continue to work in IMDS and come back later to view the result Clicking the analyze button schedules the analysis processing Based upon the complexity of the analysis request and the current system load analysis may take significant time minutes for complex requests The user can continue working elsewhere in IMDS and view the analysis result later Only one analysis may be scheduled by a single user at one time After IMDS user log off the analysis result will no longer be available The analysis result lists in this section can always be exported into an xls file 6 2 1 Rule Based Selection Users may select MDSs for analysis according to different criteria e g all MDSs in a particular Organization Unit or created between certain dates If the user s company has a very high quantity of complex datasheets the analysis may exceed the time permitted If this occurs we suggest the user perform multiple searches with fewer results per search using
148. n do this through the Administration gt Personal Settings option Personal Settings also provides options to request IMDS notification via e mail when certain events occur The user contact information is displayed as shown in the following image To preserve privacy all user information has been removed _ IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds h elpdesk english hp com Page 112 Americas Phone 1i 844 650 4217 Mail imds helpdesk engli ish hp com User data Company ID 900344 Company Name IH Automotive UserID mihih0O1 Authorization profile Company Administrator Confidential Substances Visible P Last name Doe First name Jane j Telephone No 00 999 99999 i Fax No 00 999 99999 3 E Mail Address ilona hermann hp com j It is important the Telephone and Fax numbers include all country dialing codes as IMDS is a global system and users in another country may not know your country code The attribute Confidential Substances visible can be set by a Company Administrator for users of the own company under Administration gt gt User Here in the Personal Settings the field is Read only The right side requests subscriptions to email notification alerts for specific event types Subscribe e mails for the following events MDS Request rejected No x Own MDS Request due No x a Days OF MDS Request received F Received MDS Request due F Days o MDS Reques
149. n teoee ae 82 4 3 2 Request Terms Recipient VS Supplier eeeeeessssseceesceeeeeeccceceeeececsssssccseeeseecceeeeeeceeececcsseseceseseeeeeeeeeees 83 4 3 3 MOSADU S ee nse een eee ee ee ee eee eee eee 83 4 3 4 E CN ELC A sere cece trees ces cet E A A E A A E AE E TE 84 4 3 5 MDS REQUEST STANSES eoin EES 84 4 3 6 Creating REQUESES ccccssssssccccccssssssescccceccsssssesceeecsssseceeeeeesssssseeseeeeceeseeeseeeecacsseeseseecussesesceeseeeassesseeees 85 4 3 7 creand POI CI aE ee ee eee eee 87 4 3 8 Completing the Request dic sccecessuesieesssiswdescnesseusdexsuusdoesdeesadexeacsadetessacdesneseuenasanwerenderpsenssusonendaesgdincesnneeseieeececuaes 87 4 3 9 RECENT ROE S o E esse sus eseenscenscunsedeneeeeeaswiases 88 4 3 10 ASSIGN Existing MDS to Request cccccccssssssssececccccsssesecccecesessececeeceseseseeseeeeeaessecesseeeesesesesseeeaeeess 89 4 4 MDS REPOL E eiren eE cxaadsauseenescaseusciaaeasaetadbeasoesesobontasseuccesetaneaes 90 MDS CUE and INDO aaeeeiai EEE A EEE E EEAS 93 5 1 OUDON sorei nn TNO CEN Me URp pr ree eg Suny ere es err ee eee per rene etree meen 93 5 2 Accepting Rejecting in the INDOX cc eccssscescesssccccsssscccsssssccesesssscccssssssccccsssscessssssecsesssssesssssssessesssseesessssees 95 Acceptmo the MDS Seer ee ir ee ee eee en Ce 96 Rae UIIVG MEND cts cese chccceic nocisoee races sce ceaa net E E 97 5 3 POM OI UND a cese se sate suieed sas vn E E O 97 TITS FMCG SIS casscsch
150. n the structure tree without a symbol the MDS cannot be sent to Nissan Error Wildcard Check The Joker Request Hg Cr6 Cd Pb must not be used in any MDS sent to Nissan New Field in recipient specific data for sending proposing to Nissan All Jokers have been used for non GADSL substances only This field yes no is only available when sending the MDS to the Nissan Motor Corporation 13662 By selecting Yes you confirm that neither you nor your suppliers used GADSL substances and hid them by referencing a basic substance joker When performing a check on the MDS not selecting Yes results in an error and thus prevents you from sending the MDS to Nissan Note It is never acceptable to include GADSL substances in an MDS as jokers GADSL substances must always be reported unless below the tolerance threshold usually 0 1 and not deliberately introduced into the material Even then these materials must not be masked as Jokers Nissan requires the explicit confirmation Jokers have not been used to mask GADSL substances but this requirement is inherent through acceptance of the IMDS Terms of Use in every MDS submitted Furthermore Nissan will not accept an MDS marked as Development Sample Report Therefore if Nissan is the intended recipient of such an MDS an error message will be generated For any MDS which will be submitted to Nissan we highly recommend adding Nissan as the recipient before running the check
151. nce MAX Application ID Lead l Lead in finishes on termi Cadmium i Concentration within acc Remark arpas Coating for hot dip zinc aluminium coated steel strip and sheet discribed in EN 10214 and EN 10292 vr This Module MDS cannot be edited because it is a full version 1 The application for a specific basic substance can be selected on another window lt MDS MATERIAL DATA SYSTEM Application Component Example component Material Demo material new version Basic Substance Nickel Portion 10 0 MAX ID Application Component of a surface likely to be routinely touched eg handles and buckles that have a nickel release rate exceeding 0 5yg cm2 week 33 Other application Surface not routinely touched or nickel release rate lt 0 5pg cm2 week 32 wv Apply Cancel Note while application codes may always be viewed they can only be changed when the component the material is attached to is the top node or a child of a component created ina tree and in edit mode IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 59 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com When application data is missing or selected applications are invalid errors or warnings are created by the check procedure depending of the owner of the data Prior to Release 3 0 an implementation of application ID was imple
152. nctionality CoChecker is easy to use The MDSs to be analyzed can be added quickly and easily to the CoChecker window using drag and drop from different IMDS a2 search windows including e Inbox e Outbox e MDS component semi component material search Page 152 e Where used analysis After choosing the target directory on your PC the required XML files are then generated from the defined MDSs one file for each MDS You can process up to 30 MDSs at once You then transfer the generated XML files to tec4U to be analyzed by the CoChecker software More information https public mdsystem com en web imds public pages cochecker IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 153 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 22 IMDS Useful Information The following section contains important supplemental information about IMDS Automatic Log Out after 60 Minutes Inactivity To provide improved data security optimum performance and system availability IMDS users that have not saved updated within the last 60 minutes are automatically logged out Please note Generally speaking entering information into a screen without pressing save or another action does not register as activity To avoid losing the information entered on your screen always remember to save or update before discontinuing use Terms of Use for IM
153. nd accept the IMDS Terms of Use during your first logon If you have not registered this company or if you do not want to activate this company in IMDS please press the Cancel button to discard the company registration oy Activate Cancel Figure 4 Activation Cancellation of Company Registration By clicking Activate the IMDS Company Registration is completed and the user can log in IMDS by using the User ID and password received during the registration MDS MATERLAL DATA SYSTEM Information Your IMDS Company Registration is completed You can log in IMDS by using the userid and password you received during the registration A Company Administrator is now allowed to and responsible for e Creating users for only their own company e Changing user profiles within their company e Resetting passwords for their users e Assigning contact persons for their company e Deactivating users that have left the company e Ensuring there is always a minimum of one company administrator available in the IMDS company including vacations and leaves of absence e Accessing the MDS specific statistics for the user IMDS company IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 13 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Every time a new user is created the Company Administrator sees a window with the User ID and the associated e mail address
154. ndard materials are typically available off the shelf in specific formulations sizes and shapes from a variety of sources according to specific industry standards Some of these standard materials do not follow the normal material rules and should in fact be components For example a zinc coated steel is not homogeneous and should technically be a component However if this zinc coated steel is specified under one or more industry standards which adequately specify the material composition there is a good chance it is available as an IMDS standard material These materials are known as IMDS Committee Materials Page 42 IMDS contains thousands of IMDS Committee materials especially for common metals If an IMDS Committee material does not exist for a standard material you order a new IMDS Committee material may be requested from an IMDS Service Center by submitting a written support request detailing the material the standard and the composition IMDS Committee materials are always preferable to manually creating a new custom material if a Norm or Standard was used to procure the material Some customers even require the use of IMDS Committee materials for standard materials If your company does not produce a material your company should not create an MDS for the material IMDS Committee materials should never be used for materials with custom non industry standard composition For custom materials the supplier crea
155. ndow appears 4 3 8 Completing the Request i After all data are entered use the icon on the toolbar The system will perform a check After the Request is saved successfully a Send icon will appear on the lower right of the screen This Send icon must be used to send the Request to the supplier Page 87 Own Requests morete Sippie Data Recipient Gate Rnalvers MDS Request MDS Request Recipient data Type Component Transfer Information Company My Test Company IH Organisation unit My Test Company IH l Supplier IH My Test Company 32452 Q Contact Person Herrmann Ilona Supplier Code 12345 Deadline date 4 12 2013 B Name Supplier Project My Project lal amp Edit Part Item No 123456789 Status new Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report By Sending the assigned MDS to the MDS recipient changes the Request status to waiting for acceptance If an assigned MDS is sent a Request specific test is done to determine whether all mandatory fields are populated If the assigned MDS is rejected the Request status changes back to working If the assigned MDS is accepted the Request status changes to completed 4 3 9 Rejecting a Request Anyone who can create a Request or MDS can reject a Request When a received Request cannot be handled by the MDS supplier he may reject it and add
156. nges to the company specific data of all OEMs in the recipient list of this MDS The check procedure verifies if the application entries being made in the recipient specific area by the Tier1 supplier comply with the IMDS checks In addition applications inside the MDS tree with a WARNING or ERROR message can get overwritten as recipient specific data 3 3 11 Supplier Data The Supplier Data tab is where contact information for the MDS is entered and the Organization Unit selected if those are used in a company In IMDS terms the MDS creating company is the supplier of the MDS The Contact drop down list in this screen lists the entries of contact persons for the company These are created by the company administrator under Administration gt Contact Person gt New The Contact Person lists and the User IDs are separate lists A Contact Person may not have a User ID and a User may not be a Contact Person If the correct Contact Person does not appear in the pull down contact your company administrator to have them added Page 60 Contact persons are company wide contacts i e there is no contact person assigned to Organisation Units When the Contact person is selected their information will automatically populate the boxes at the bottom of the frame If the user determines this information not to be correct wrong e mail address person no longer with the company etc the Company Administrator needs to be contacted to update th
157. ny changes and the system re displays the previous screen IMDS Service Center Y Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 99 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 6 IMDS Analysis The Analysis function is a very powerful and valuable tool It can determine whether an MDS has any substances that are on a restricted substance list or to perform a where used for a specific basic substance or MDS provided the basic substance or MDS has not been deleted One of the most common uses of the Analysis function is to check the compliance of an MDS or a group of MDSs with the GADSL or substance group The user may start the analysis for one MDS using the MDS Module Search function in the Functions Menu from the toolbar or by pressing Ctrl 4 The selected MDS can be analyzed for all substances materials or classifications by clicking the Analysis tab and the output is presented by either of two selected measuring units percentage or weight g The user may select several MDSs for analysis The selection can be either rule based using search options or a non standard selection from a user list of MDSs via MDS Module search This list of MDSs can be analysed from the following perspectives Substance Substance List Substance Group Classification MDS Module GADSL Categories REACH SVHC Confidential Substances 6 1 Detailed MDS Analys
158. ommended to limit the size of the results list For example a user may enter Vi to list all companies which begin with the letters Vi Similarly if a user enters tubos only companies with the character string tubos are returned The search is started by clicking the search button It is best to search by Company ID Org Unit ID or DUNS number There are many IMDS companies with similar names whereas IDs are unique The person asking your company for the MDS should provide an ID for their company or organization unit Search results are displayed in the lower area of the window Select the desired recipient company or Org Unit and click Apply to make the highlighted company an MDS recipient Note A word about Organizational Units A user must know where to send an MDS It may be appropriate to send either to an Organisation Unit or to the roof company It is always good to verify the IMDS recipient ID before sending as many companies have multiple registrations for the OEM recipients please check for special instructions on the IMDS Information Pages under FAQ gt OEM specific If sending to an Organization Unit only users in the receiving Organization Unit can accept the MDS and only users in the receiving Organization Unit will be able to view the MDS in the Inbox A single MDS version may be sent within a single roof company only once If the user must send to multiple Organization Units wi
159. ompany Data Company Name IH My Test Company Eisenstr 56 65428 r i Russelsheim State Province Mailbox Country Germany DUNS Number E Company Administrator Last name Administrator 01 First name Telephone No 0049 6142 9999 Fax No E Mail Address ilona herrmann hp com Contact Person Last name Person 01 First name Contact Department Mailbox Telephone No 0049 6142 9999 Fax No E Mail Address _ ilona herrmann hp com Clicking the following link to activate your IMDS company After that you can log in to IMDS immediately using the user ID and password you received during the company registration process You have to change your password and accept the IMDS Terms of Use during your first logon Please click on the following link in your browser to activate your company in IMDS http 199 42 248 73 imdsnt faces login 0p r i e e3yvWRui MatFE amp l en amp i e3FI4b Important For security purposes the above link can only be used once and will only be valid for the next 14 days If you do not activate within 14 days you will need to contact the IMDS Service Desk to activate your company How to continue You can access IMDS using the link below http 199 42 248 73 imdsnt Figure 3 IMDS Company Registration e mail Note Some e mail applications will insert a carriage return instead of wrapping the URL If the URL doesn t work there are probably random ch
160. on 1 Propose again Version 2 if more than one customer suggest Sdve As New MDS to make it easier for your customer fo find after acceptance Status not yet browsed MDS copies of product on both sent and customer s received list Supplier 3 3 14 Check Procedure When MDS gt Check is chosen from the menu or toolbar the check procedure is initiated This compares the MDS against all the general and recipient specific rules and error messages The results are displayed in the Check Log IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 68 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com Errors must be corrected before the MDS can be internally released sent or proposed Warnings do not prevent continued MDS transactions However depending on the Warning the customer may require the MDS creator to fix the warning before accepting the submission The customer may also run a check upon an MDS in the Inbox to see what warnings may have been ignored Customers may also use IMDSa2 or IMDS Al which allows for checks beyond those incorporated in core IMDS If no issues are found the check results window will display check successful The user may then use Internal Release Send Propose or in some cases Publish successfully MDS Functions Administration Help hv E g MDS Module Search Ingredients Supplier Data Recipient data Name My Test ass
161. oncern and often contain substances that are not present in the final form of the material Requirements for an MDS and an MSDS are very different Module A module is a streamlined MDS which may be used only within a user s IMDS company A module contains the tree structure and all information concerning the materials and substances contained in the item but cannot have supplier or recipient information Modules are subject to revision control Once released a module cannot be modified without re versioning There are three ways to create a module via the menu item Create Module as a copy of another module or by copying part of a received or published MDS If created via copy amodule retains information regarding the MDS from which it was copied Users can enter additional references to other MDSs manually While a module is in edit mode version 01 it can be converted into an MDS by clicking the button gt MDS after performing a module search Page 163 Node A module or MDS consists of a tree structure with information regarding the contained components materials and substances Each component material substance represents a node in the tree structure In the IMDS Ingredients tab a click upon one of these nodes displays the information about this component material substance node to the right Passwords IMDS requires a minimum of eight characters in passwords with at least one numeric Passwords sh
162. ons Search by date range of transmission to recipient Search by date range of last status change Find transmitted items in any status Find transmitted and Open items all but cancelled by sender and accepted Find those transmitted items the recipient has not viewed Find transmitted items where the recipient has viewed but has not made a decision Find transmitted items where the recipient has accepted 778 90 2 IM i mi s helj y desk english hp com Page 93 Status rejected Find transmitted items the recipient has rejected Status modified Find items returned to your company s control for editing corrections Status cancelled by Find items deleted by your company or deleted by the recipient sender Only Forwarded Limit your search to items which are forwarded copies Org Unit Find items sent to a specific Org Unit the User s ID must be assigned to that Org Unit or the User must be a Company Administrator Enable Search by Check this box to look for items for from a specific recipient Recipient Recipient List of recipients for whom to find results this box is disabled unless the Enable Search by Recipient check box is selected Include all Org Units Find items transmitted to the recipient companies regardless of Org Unit the User s ID must be assigned to the Org Units or the User must be a Company Administrator Own MDS Requests Type Type of MDS Component Semi Component or M
163. ons Lists all Recommendations including all previous versions in a separate screen Network Performance Index Can be used to measure IMDS performance in relation to the own network PC Shows information about the current version of IMDS Information Details The Details area is where input is inserted or is shown Action Area In this area the buttons Search Cancel Create etc are located Clicking on the buttons in this area produces result lists below this area or lists details of an MDS Request MDS IMDS user etc Shortcuts from the Search Results Windows In addition to all of the above mentioned buttons and menu items if the user highlight an MDS in a Search Results screen and right click the user will have available shortcuts to frequently used functions such as the menu below generated from a component search Alternatively you can click on Menu to open the context menu View Y ey Menu a Export Type Name Test Component test ih HP China Test01_update Test02_update Test03_update Test04_update Test05_update PEPPER PERS 130422 test assembly 130521 test hp ch IH Test componen GD View Py Copy Forward Mf Delete Tl create MDS Report Check uP Copy to clipboard Page 29 Clipboard The Clipboard function can be used to hold material datasheets basic substances and requests for easy access For example an often used material can be moved into the Clipboard for reuse in diff
164. ord Content von Test News 001 Language English iam P Login 02 04 2011 Change of VCC supplier codes On March 7th 2011 Volvo Car Corporation will switch from Ford Motor Company GSDB supplier codes to VCC Partner supplier codes in IMDS More information and a cross reference list with Ford VCC parent codes and a list with VCC parent site codes can be found in VCC s public IMDS FAQs link one a Manual 09 22 2009 Contact Address of Chinese Helpdesk has changed Terms of use e User ID forgotten The Contact Address of the Chinese Helpdesk has changed into IMDS HP Helpdesk China hp com Request new password e Contact Registration e Register your company Figure 6 IMDS Application start screen before Login At this point the user enters their User ID and password The User ID is not the same as the Company ID which is numeric User IDs follow a pattern comprised of information from the company name and user assigned to the ID User IDs usually contain 5 lower case letters followed by 3 numbers User IDs and passwords are case sensitive meaning SPRING or Spring is not the same as spring To avoid lockouts we suggest at first login that the user copy lt CTRL gt lt C gt and paste lt CTRL gt lt V gt from the e mail System generated passwords only contain lower case characters and numbers They will not contain o 0 l or 1 Prior to logging in the user may select the language in which the prompts appear
165. organization IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 115 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS Functions Administration Help v Details D QAddorgunit Delete a ETT OFirst Org Unit 1 900429 v Org Unit Name IH Automotive Company ID 900344 DUNS Number 12 345 6789 Corporation Authorization Class Supplier y Company Address Street Street Mailbox Zip Code 99999 City Ruesselsheim Country Germany Publish MDS Component v V Semicomponent V Material Expiry Range 365 fime v User View v a Export User ID lLast name First name E Mail Telephone No mihihOO 1 Doe Jane jane doe ih automotive com 00 999 99999 gihihOO1 Herrmann Ilona ilona herrmann hp com 123456789 Total records found 2 Allocate user Deallocate user For security reasons the Company Name cannot be changed directly by any user including Company Administrators However Company Administrators are the only persons authorized to request a company name change There is no fee associated with a company name change unless the change includes moving IMDS information to or from the company registration as part of a re organization The process for a simple company name change is as follows 1 Verify any Org Units within the company either have names which reflect the new company name or are company name neutr
166. ould also contain a mixture of upper and lower case characters A new password may be requested either using the new password button or from the Company Administrator who will use the PW reset button in Administration gt User gt Profile Passwords may not be reset twice in arow without a successful intervening login Passwords are sent ONLY to the email address recorded for the user in their IMDS Profile so maintaining the registered email address is essential There is no charge associated with an IMDS account and no good reason for each user not to have their own ID and password All users within the same company and Org Unit with the same privileges see the same information There are many good reasons not to share your ID and password All that is needed to access IMDS is a computer connected to the Internet and an ID and password An internet computer is easily located so it is of great importance to protect your ID and password ID and password sharing is a violation of the IMDS Terms of Use and is not permitted IMDS Support Center agents may not provide help to anyone but registered IMDS Users IMDS agents will never ask you for your password Process Chemicals Process chemicals are chemicals used during the manufacturing of an item but not present in the finished product In IMDS only chemicals present in the final product should be entered Therefore process chemicals should not be entered Common Process chemicals are sum
167. panies a check is made to ensure that the part number meets the General Motors numbering schema Details Transfer Information Company General Motors NA Vehicde Operations 5751 Organisation unit Recip Status edit mode Supplier Code 12 345 6789 7 s Drawing Drawing No Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery No Report Report No Date of Report aea E IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 138 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 15 Jaguar Land Rover Extensions If IMDS is not accepting your supplier code please contact Jaguar Land Rover to get the supplier code added As there is no cross check between IMDS company GSDB and part number in IMDS the user are responsible to ensure the part number submitted is actually one Jaguar Land Rover expects to receive from your company MDS MATERIAL DATA SYSTEM Supplier Code Validation Recipient Jaguar Land Rover 297 Recip Status edit mode Supplier O Code 7 In this screen which appears after choosing Jaguar Land Rover as recipient you need to enter your 4 digit Parent Site code this should be available on your Purchase Order If you need help regarding your GSDB Codes please contact your buyer at Jaguar Land Rover After this code is entered on the right hand side of
168. procedure Page 142 18 Renault Extensions If a company delivers to Renault a note appears in tab 4 at on the top of the company data screen telling the user the MDS will be converted automatically into an Excel Sheet MCV file and will be sent to a Renault designer The converting job is processed once a day every day typically during the morning CET time Additionally the following checks for this recipient are carried out in the form The supplier must complete the Part Item No and Supplier Code of this screen as these fields are mandatory The Part Item No must have 10 alphanumeric characters and the Supplier Code 6 digits Selecting the blue colored links provides help Details Transfer Information Company RENAULT 10753 Organisation unit Recip Status edit mode Supplier Code 123 345 6789 Name My Test assembly Part ItemNo 7 g Transmission Check Date not available Forwarding allowed E Drawing Drawing Mo Drawing dated Drawing Change Level Purchase Order Purchase Order No Bill of Delivery Mo Report No Date of Report After scrolling down additional details appear for Renault suppliers This is an enhanced Renault company data screen with fields only required by Renault DS _ iM Service Center Ap Europe Phone 36 1778 9821 Mail mee elpdesk english hp com Page 143 Americas Phone HE 844 650 4217 M nds h 7 Mail ir lelpdesk enc glish hp com Company
169. r Company Org ID Development Sample Report im Language English Supplier search is disabled last edited by me A Date only for MDSs published accepted internally released Assigned Org Unit i ct l O n a re a created own MDSs Assigned Contact ism from 02 d to A View v Menu aig Export Type Name Part Item No Item Mat No Material No lID Version Supplier Working area Details Open context menu Figure 11 Working areas in IMDS User Information Area Log off upper left corner In this area of the screen the user s name and the company name and IMDS ID are displayed For signing out there is a Log off button next to the User name Main Menu and Buttons The Main Menu and Buttons present all options to which the user profile currently has access This menu is interactive meaning the cursor highlights the chosen menu options Upon clicking Y 1 Page 22 an option the results will be displayed in the working area Menu items which are not available at this time are displayed in faded color The following section describes each of the menu items Context Menu By right clicking or using the Menu command at the bottom right all actions available for the respective entry in the result list are displayed in the Context Menu MDS Menu Toolbar Buttons Bo These functions are available under the MD
170. r des Bundesamtes f r Wehrtechnik und Beschaffung WL2 Not yet specified Se WW Werkstoffhandbuch der Wehrtechnik ea After you select your norm you return to the window where you can enter the specific code mandatory IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 48 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS MATERIAL DATA SYSTEM Add Norm Inhouse Norm Company public norms A Norm EN European Standard published by CEN European Committee for Standardisation Norm Code y Add K Cancel A Material MDS may contain public norms or OEM company norms Company norms are visible only for the company the norm belongs to and are not visible along the supply chain Under Recipient Data the originally selected norms for the Material MDS are listed The Tier1 supplier may overwrite the norms as recipient specific data These entries exist in parallel to the original values which are part of the referenced Material MDS For each Material MDS occurrence based on IMDS ID Version one entry exists IF more than one company norm for such an MDS exists these are comma separated and listed as the Norm Norm Code For those Material MDSs without norms assigned norms can be added by the Tier1 supplier Norms can be modified or added via a pop up A reset function will allow resetting to the Original values from the Material MDS reference in th
171. r instance when an electronic circuit board with exactly the same components is used the producing company can construct a module for the circuit board If the company wants to use this circuit board in a Material Datasheet the module can be attached through a link The module is not copied onto the tree and cannot be changed within the MDS As long as the module is in initial edit mode version 01 it can be converted into an MDS by clicking the button gt MDS after performing a module search However the module cannot be converted to an MDS if it is internally released or if more versions exist 3 3 6 Filter Function With the filter function in the Ingredients screen the various basic substances filters can be chosen for display The ingredients contained in the respective list will be displayed in red in the structure tree with the exception of the GADSL list where prohibited substances are listed in red and the declarable substances in blue The default list is the GADSL list This is a view only function and the view cannot be saved for sharing with a recipient another user in the company or the next time you log in if changed from the default REACH SVHC are always underlined regardless of the filter chosen este te Ingredients ct Filter GADSL Appl rel subst V Comp with Conflict Minerals V ab 100 09 ol Process Chemicals J Ao 80 0 REACH Annex XIV gt ie 10 0 Renault Black gt iy
172. r own company and between their company and their customers and suppliers We ask that the user check first with the IMDS Service Desk before registering their company online Once registered any Company Administrator can create users and other Company Administrators As people within a company frequently change jobs or leave the company we strongly suggest a minimum of two 2 Company Administrators per IMDS company A company can be registered on our homepage IMDS Information Pages gt IMDS Login gt Registration gt Register your company General information on Registering can be found on our IMDS Information Pages Page 9 Login User ID Password Language English m Login e Online User Manual Terms of use e User ID forgotten e Request new password e Contact Company Registration Company Data Please enter your company data in the following fields Each field marked with a red asterisk is mandatory Company Name Street Zip or Postal Code City Mailbox DUNS Number Country im Company Administrator Registration i Enter the Company Administrator s data here This user is responsible for the administration of your company He creates organizational units and administers your company s users THIS NEEDS TO BE AN EMPLOYEE OF e Register your company YOUR COMPANY AND NOT YOUR CUSTOMER Make sure the Company Administrator s e mail address is correct because your company registration data wil
173. rds the entered changes and the system returns to the previous window An empty Follow Up date deletes the MDS from the Follow Up list Entering a previous date is allowed but the MDS is shown at the next log on Selecting the Follow Up box in the Inbox will display all MDSs in a company which are marked for Follow Up IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 98 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS Functions Administration Help Ingredients Supplier Data Recipient data Analysis General Date Status Supplier Name Combined yall GyopenMDSs none Org Unit m Part Item No Item Mat No i Material No Singe F not yet browsed Supplier Enable search by supplier ID All versions ma V browsed 6g Development Sample Report m np Supplier Company Org ID Elrejected Supplier search is disabled Date transmitted sent proposed E modified V Indude all Org Units last status changed E cancelled by sender from DAE gt to SERS 3 Fin process at recipient F Follow Up Q Search A user may right click upon a Follow up notification item to edit a Follow up The Follow Up date and the comment can then be changed With the Delete button the item can be removed from the Follow Up list This does not delete the associated MDS The Cancel button discards a
174. rs this means GADSL is the only list that must be checked regarding reportable substances Currently all IMDS recommendations as well as other IMDS documentation reflect this fact Page 161 If you have questions about GADSL or want to view the GADSL documents please visit http www gadsl org for more information The term GADSL Classifications identifies materials in GADSL requiring special handling This should not be confused with IMDS material classifications which identify a material grouping Meaning of GADSL Classification P Prohibited in all applications D P Prohibited in some applications and declarable in all other cases Please review the GADSL documents for more information D Substance must always be reported however the substance is not prohibited for use in automotive parts Important GADSL does not supersede contractual agreements between a supplier and an OEM Material A material is a stable combination of basic substances in the final chemistry present in a component at the time the finished product is sold Materials must be described in terms of basic substances Simple components are most often composed of materials Many users are not required to enter materials as ideally a material is entered only by users in companies that manufacture the material and who know 100 of the chemical composition in final form Most materials manufactured to a public norm or standard may be foun
175. s lus Statistics REACH Contacts Only available to Company Administrators Opens the Org Unit Report search screen for REACH contacts User Only available for Company Administrators Opens the IA Trust User Only available for Company Administrators Opens the search screen for trusted and distrusted users in other companies Allows the company administrator to trust or distrust them MDS Only available for Company Administrators Opens the MDS Administration screen allowing the company administrator to move multiple MDSs from one organization unit to Statistics Only available to Company Administrators Shows MDS specific statistical data for their company Org Unit Report Shows all Org Units of the own company without having users assigned Page 28 Help Menu The Help Menu items are described in the following table Description Online User Manual Opens the User Manual pdf file in a new window Video Tutorials Shows a list of Video Tutorials available for the different functions eee Asked Questions Links to the FAQ section on the IMDS Information pages Online User Manual F F Video Tutorial Frequently Asked Questions Release Information F Terms of use Release Kirasao Opens the the Release Information for the current IMDS Release pdf D ne file in a new window alll Network Performance Index Opens the IMDS Terms of Use pdf file in a new window G About Recommendati
176. s Request Selection of MDS View Bg Export Org Unit All Org Units Bj amp Search for own MDSs amp Search for received MDSs aj Artide Name Part Item No ID Version Supplier Total records found 0 Shift MDS to Org Unit Please select an Org Unit A DUNS Number Company Address If Search for own MDSs is clicked the typical search screen will open and you can search for Owned MDSs In this situation the accepted check boxes will be disabled Select the MDSs in question by clicking on them multiple selections require the Administrator hold the CTRL key while clicking and then click Apply The selections will appear at the top The MDSs to be IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 128 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com moved are then highlighted Then the Administrator may use the pull down menu beside Org Unit to select the Org Unit into which to move the MDSs The Administrator then clicks Move 8 8 MDS Auto Accept If agreed upon in a company the Company Administrator can allow a global auto accept for MDSs If not allowed this option is hidden MDS MATERIAL DATA SYSTEM MDS Auto Accept Auto Accept Mode 6 Auto Accept On Auto Accept Off W Apply g Cancel 8 9 MDS Statistics In MDS specific statistics within the Statistics menu the Company Administrator can filter different statis
177. s in the display can be turned off and or reordered by using options in the View menu With all these items a double click displays the Ingredients tab of the submission 5 2 Accepting Rejecting in the Inbox The Inbox amp shows all MDSs and MDS Requests sent to the company If Organization Units are used in a company the User ID must have the Org Unit assigned in order to view it The search IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 95 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com parameters are the same as for the Outbox as are the columns in the display What is different about the Inbox is the MDS must be viewed and accepted before it can be attached to one of the structures Begin by selecting the MDS or MDS Request to review by double clicking it This will display the Ingredients Details page The structure and all information can be explored and reviewed see Operating with an MDS according to the existing rules in the company Also the information in the Recipient Data tab should be reviewed After viewing the submission Accept and Reject are available in the MDS menu If the user selects Check IMDS will run system checks to determine whether there are violations of any of the standard verification issues The resulting screen will look similar to the following MDS Functions Administration Help w Recei
178. se recipient Org units The check routine will compare and determine whether the supplier has send the recipient part numbers for these recipients previously If there is a match a Warning will be issued IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 67 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com indicating a Recommendation 001 Rule 3 2 2 B violation and the ID of the previous MDS s with the same recipient part number s will be listed If the check routine does not find a match of the combination recipient org unit recipient part number and supplier code and the version ID of the MDS is greater than 1 0 the system generates a warning indicating a new part number or supplier code is required to comply to rule 3 2 2 A If the check routine does not find a match of the combination recipient company recipient part number and supplier code and the version ID of the MDS is greater than 1 0 the system generates a warning indicating a new part number or supplier code is required to comply to rule 3 2 2 A How Propose Receive Works Data sheet version 1 Status Not yet browsed Data sheet View data sheet Customer version 1 version x Status browsed Status browsed Data sheet version 1 Yes Accept Status acceoted o N P Data sheet version 1 Status rejected lew Version and make changes Versi
179. secure IMDS Server cluster at HP Information entered or changed by an IMDS user within a non released MDS is visible only within the user s company Unless granted Trusted User access by a Company Administrator no user from another IMDS company can access the MDS or even know it exists while other users in the same company have full edit and delete rights if they have an appropriate profile When a user Sends or proposes an MDS to a customer one can speak of virtual sending but the MDS is not really sent e g via e mail to the customer The MDS usually remains physically on the HP server A link is created between the user company and the recipient company for this MDS and the recipient company is granted visibility to that MDS version After receiving the MDS a customer company user can read the MDS and accept it or not The MDS information is never physically transmitted on the internet information highway but always remains within the protected area of the HP server When an MDS is sent IMDS initially ensures only the customer company named as a recipient can see the MDS No other company has any access to it When a customer attaches an MDS you have submitted to their MDS and then sends their MDS to their customer their customer may see the structure of your MDS However they will not see information about your company For the most part it will appear as though their supplier your customer created and submitte
180. sic Substances This option gives the user a breakdown by either weight or percentage of the basic substances used in an MDS The analysis is performed using the index of the basic substance so several substances in the same family for example several lead substances may appear in the analysis and each is summed separately 6 2 Where used The where used feature of analysis is a powerful tool which can be applied to data maintenance as well as reporting The function can be found either in the toolbar 4 or in the Functions menu After starting the menu the following screen will be visible Ap Page 101 MDS Functions Administration Help v l f Pis Where Used Analysis Ingredients Supplier Data Recipient data Analysis MDS Request Analysis type Analysis Parameter Analysis type Classification Type of MDS Component 1 Code Q 2 Rule based selection Non standard selection L Selection Type Name MDS to analyze Name ID Version Date Supplier MDSs Own MDSs Modules accepted MDSs F published MDSs own MDSs own Modules Name Part Item No Enable search by supplier ID Current versions Supplier Company Org ID Development Sample Report Fee ET ae S er search is disabled Date published accepted internally released last edited by me created own MDSs Assigned Org Unit from 02 22 2013 03 22 2013 i Sa to EE
181. sssscsesdsevecesccedisssseenssssauedeesevencasacdesoasenwsdausdecsseveassadesbansssoneeeesousesouswaedeceasesenses 117 8 4 3 Deleting rganization UNITS sssrinin snie arr Sa EE aoo r eai 119 8 5 Contact Person REACH contacts io ccccssccecisecscsiedsicccetesheceanasaceceaudeonsnecsatveduansessdesasdnsucudsdadeceuedeeceuasnavdacasusetadtcueeess 120 8 6 E E EEE EA ENE A EE A OT T EEA E NO AE O A E A EE N 121 8 6 1 User MSS sesorressisana nedisan oinnia E N AE O A EEOAE SENEI RTA EERE 121 8 6 2 Cea U E tdeuctensoapeechsusenestuseeuuneayiens 123 8 6 3 Assigning Urg Unit to a UserID siecia a a 125 8 6 4 Deactivating a USEF ccccscscssssscccccccecsssssscccceecsssssescceeceseseseseeeecacecssseceseecusesesseeeecesssesseseeeassesseesseeeeeaesss 126 8 6 5 Resetting a Password issedn eaa E Aa E AE a Ea ESAE Saaai 127 8 6 6 TTU ON a E E E E E O E O E E E E EE A S 127 8 7 POD SPUN enaren E NEE EEA AEEA EEOAE 128 8 8 MDS Auto Accept xs cacciesonavahsutcecossbusiued denesonavebsntnedessunnisedeetedsasieessieendeseuuniolsetedsasiesarseasudewsasinsenedainasiesarwasunlonsvsnsosseaoes 129 8 9 MDS CAN S een EE EE E E 129 8 10 Report Organization Units without Users Org Unit Report 000000000eeeeeeeooeenreonnnnssssssseeseeeeesrnsssssssessseeeeee 130 Aston Martin Lagonda Extensions socecicocssccscacscsntcesisswsGoasnsdeceecedecspiewaidenscunocdaesudiecaseeddasddensansadeeennsddueecasaceddanadendseseces 132 9 1 Ge gi es 11 6 OM 9 lt r 6 1 9
182. ssssecescccsecececeesseceecs 21 2 3 5 Naviga nno IMOS nr rere Re eR ea ee 22 3 Material Data Sheet MDS c csscsssssssssssesscsscssesscssessecssessessessessesaeeassaeeaesaesaeessesessesaesaesaeeaesseeeeeseseesaesaeeaseaeeaseats 31 3 1 DESH gi dgors U ds eee er een eae ee ee ae ee eee 31 3 1 1 MPA VS AOU VY 8 aces e bec ceicee ea eststesac ca ecoeecns T eooenceeserances 31 3 1 2 iV gel go 0 CONI OL Paeeeeeeneree ete eee een EN 32 3 1 3 ECUK STOTE e ee see cacictey es seactnsce nsec sees neue tec aaceasoese seeds ueeease cocesit aac esnt eeseastemscee seen caesenamaceest 33 3 1 4 MOS RererencES acre oases sates cectsee canes sce sucee eset R OE r A EE cece seceeceneieoes 33 3 1 5 Updating MOSS aier E EE E A eeservereeeeues 34 3 2 Basie BS meS MO E A E ee eee eee aerate 36 3 2 1 STE UNM RONMAIO Mace ceeds cee ace ealectcuecseet ear pcsetiets onccesaceesaueesncecseseessuceaneeaeenueuacosescecee sea eceenenceusecue ENES 36 3 2 2 Legislative Flags sooncatcntaseacicesautasontaueasises ous ousasieuecensaxcnsdasioe eoeetina2steebusiuneduehenssesioseeantou sau cansubak setoasensabantansaesesaessearts 37 3 2 3 AUS E PEA E N E AT A AAA O E A A E EAT 37 3 2 4 Requesting the addition of a basic substance 0000000000000nennnneeneeeeeeeeeeeeeesseeseeeseeesseeeceseeessesessssssssssssssssse 38 3 3 Materials and Component MDSS wacicssseiccacersccuctenscennstaseccseiedasndentiousdeeesiassieeusaeieduudancpsideecGunGeueevaiadeievs nesdenedareahea
183. t deleted F MDS rejected F MDS accepted MDS received Follow up due Conf GADSL Information Conf Candidate List REACH SVHC Information IMDS Expiry Notification lS S s Newsletter Select the checkbox associated with the following events to receive the specified emails MDS Request rejected Select when any request created within the company is rejected or when any request created by this user is rejected Page 113 Own MDS Request due Select when any request created within the company is due or when any Request created by this user is due Select the number days before the due date to be notified MDS Request Received When the company receives an MDS Request Received MDS Request When a request received within the company is due due Select the number of days before the due date to be notified MDS Request deleted When an MDS Request is deleted MDS Rejected When a sent or proposed MDS from user company is rejected MDS Accepted When a sent or proposed MDS from user company is accepted MDS Received When an MDS is received within the company Follow up due When an MDS is due for Follow up Conf GADSL Information When confidential substances have become part of the GADSL Conf Candidate List When confidential substances have become REACH SVHC REACH SVHC Information IMDS Expiry Notification When a user account is at the Valid until date Company and is about to expire
184. t draft of an editable MDS e Version 1 0 is the first released un editable version of an MDS e Version 3 5 is the fifth edit to the third released version of an MDS Page 32 3 1 3 Tree like Structure IMDS models the composition of an 4 aN nm ess Basic Substances g automobile as a tree like structure as shown in this drawing with the following representations e Leaves represent basic substances e Twigs represent materials e Small branches represent components e Branches represent smaller assemblies e Main branches represent main assemblies e Trunk represents final products vehicles 3 1 4 MDS References An automobile contains thousands of materials and tens of thousands of components It would be nearly impossible to create a single MDS for even a large assembly Thus IMDS allows a large MDS to include by reference the MDSs of the items higher in the tree To illustrate consider the following imaginary but representative example Each auto manufacturer receives component assemblies from perhaps one hundred tier one suppliers each of whom provides an MDS for each component assembly These MDSs are incorporated into a vehicle MDS by reference resulting in a single Component vehicle MDS including one hundred Component MDSs Each of these tier one supplier receives component assemblies and components from one hundred tier two suppliers each of whom provide an MDS for
185. t must be enabled Browser Add ons You should disable or remove third party browser add ons because they have the capability to negatively interfere with the execution of the browser and the ADF Faces client framework gt Cookies You need to allow session cookies to be stored in your browser at least for the domain mdsystem com VV VV All browser versions supported by the IMDS application can be found on the IMDS Information Pages http www mdsystem com gt IMDS Information Pages gt IMDS System Substances Substances cannot be created the same way as components semi components or materials If you do not find the substance you need please use unique identifiers such as the CAS number for searching the particular substance Should a substance need to be added to the list the substance request function must be used Page 157 Languages Users may select to have labels menu options buttons etc displayed in the following languages English German Chinese Japanese Spanish French Italian Portuguese and Korean However all data entry must be performed in English only IMDS does not translate user entries in text fields The language displayed is based upon the language selected during logon Popups need to be enabled in the Browser settings as the User Manual is displayed as a PDF document in the user s browser Online help is available in English only Faded Icons Symbols If the symbol of nodes in the pro
186. t the user wants to transfer cannot be moved If an MDS that will stay references an MDS that is to be transferred that MDS cannot be moved The only exception to this is if the referenced MDS is published For example if your source company has created a library of materials that is used by both by Organization Units that are staying and those being moved out the data referencing the common materials cannot be moved by this process The exception is that if those materials were published As part of the Company SplitOff procedure HP will perform up to two analyses It is very important that the requestor review what the analysis is saying and take action if the analysis indicates that data cannot be transferred HP cannot move data that analysis shows cannot be moved Due to how IMDS works we cannot copy data from one company to another 21 5 IMDS Conflict Minerals Analyzer IMDS CM Analyzer HP s new IMDS CM Analyzer will help the IMDS user community understand and comply with US Conflict Minerals Act legislation It provides IMDS users with the fastest and easiest method available to examine their suppliers existing material data sheets MDSs and locate conflict minerals within their products IMDS users can then choose to have these results sent to the Compliance Data Exchange CDX and then have CDX automatically produce and email requests to these suppliers asking to submit a Conflict Mineral Declaration in CDX Page 151 T
187. ted Recipient search is disabled V modified V Indude all Org Units Date F transmitted sent proposed W cancelled by sender last status changed in process at recipient Development Sample Report from 03 12 2014 2 to aa 2 03 17 20 E forwarded only a Export as CSV OQ Search A Ea Menu Bg Export ID Version Internal number External number transmitted to comp Org Unit ID No Status last status changed 130422 test assembly 901803612 0 01 1111111111 123456789 4 22 2013 Volkswagen AG 107 in process atrecipi 4 22 2013 130415 component Y 901752771 0 01 123456789 4444444445 4 15 2013 HP China 900417 browsed 5 21 2013 130415 component X 901752744 0 01 45454545 888888888 4 15 2013 HP China 800417 cancelled by sender 4 15 2013 IH component save 901752718 0 01 123456789 9999999999 4 12 2013 Delphi 954 browsed 1 19 2014 130409 test component 901723321 0 01 123456789 9999999999 4 9 2013 Delphi 954 cancelled by sender 4 15 2013 demo component IH 901723314 0 01 123456789 123456789 4 8 2013 Delphi 954 cancelled by sender 4 8 2013 test ih HP China 901302656 0 01 1111111 1 456789 8 9 2012 HP China 900417 browsed 5 21 2013 IH Test component for create tips 900980770 0 01 ih 02 3445 HP 20303 12 16 2011 HP China 900417 browsed 5 21 2013 ddd add EMenu Total MDS found 9 4 Figure 13 Outbox The results can be exported to MS Excel using the E command Additionally column
188. tensible Markup Language CSV Comma Separated Values or Microsoft Excel You can then process these reports with standard software to fulfil your needs for REACH compliance reporting as well as other legal obligations for example RRR Canadian Challenge We can also provide this report multiple times throughout the year for example quarterly monthly 21 4 IMDS Reorganization As companies change ownership or internal IMDS processes they frequently want to change how their data is organized in IMDS To assist these companies HP offers two types of reorganization services 21 4 1 Company Merge Consolidation of two or more IMDS companies to one IMDS company The following describes typical cases of a Company Merge 1 Datain one roof company without any organization units is moved to a target roof company without any organization units 2 Data in a roof company with one or more organization units is moved to a target roof company with no organization units 3 Data ina roof company with no organization units is moved to an organization unit of a target company 4 Data in a roof company with several organization units is shifted to a target company with organization units with the source organization units individually mapped to organization units in the target company Although most company merges involve source companies without organization units the standard procedure and pricing will allow a mixture of the abov
189. th the ID We require each person working in IMDS have their own User ID On the same page a Contact Person must be named The Contact Person and the Company Administrator can be different A Contact Person may not have a User ID and a User may not be a Contact Person The correct Contact Person is the person in a company legally responsible for IMDS data Page 10 Contact persons are company wide contacts i e there is no contact person assigned to Organisation Units After completing the fields and clicking Next a window is displayed asking the user to confirm the registration request in IMDS After accepting in this window the user will see a screen with their IMDS Credentials User ID Password Company ID Company name Please copy the IMDS credentials and store them in a safe place They will not be displayed again so make sure to copy them correctly IMDS Credentials User ID Please copy your IMDS credentials below and store them in a safe place They will not be displayed again so make sure you co em corre Password Language English Login Next you pene mail c rete nen ine ate wip one este cher use your user ID and password to log in the IMDS application eeks for security reasons Please be Get aceon ae mar paea valid after F I confirm that I have copied the above IMDS credentials Figure 2 IMDS Credentials After the person registering the company confirming the IMDS credentials ar
190. the screen the following company specific option will be displayed and you need to choose Reporting by site PE mn Company specific Supplier Site Code C Report at parent level recommended Part data will be applied to all sites that supply this part to Jaguar Land Rover Limited Report by site only Use only in cases where the same part number is supplied by multiple sites AND Reporting at parent level leads to an error message and you cannot send the MDS If the user is having problems with the part number entering a partial number and clicking search may help identify the proper format Only if all information required for Jaguar Land Rover is entered the check will be successful Ap 1 Page 139 16 Mazda Extensions If a company delivers to Mazda Motor Corp the following check for this recipient is carried out gt Mazdacreates apart number file and a supplier code file and IMDS checks both before allowing the user to send If the part number or code is not found please contact Mazda to correct the problem j i i e Ce i KC Recipient Mazda Motor Corporation 3100 Recip Status edit mode Supplier Code Only if all required information for Mazda Motor Corporation is valid will the check will be successful IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 140 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 17
191. the tree The Tier supplier may overwrite the recyclate values as recipient specific data via pop up menu A reset will allow resetting to the original values from the Material MDS reference in the tree An Apply to all recipient OEMs is available in this screen so changes may be added to the company specific data of all OEMs in the recipient list of this MDS These values exist in parallel to the original values in the referenced Material MDS One entry is permitted for each recyclate relevant Material MDS occurrence in the MDS This option is available even when the Material MDS provider indicates no recyclate is used There exist three ERROR checks on recyclate The check procedure verifies if the recyclate entries being made in the recipient specific area by the Tier supplier comply with the existing rules For a reference in the MDS with an ERROR the entry in the recipient specific screen can be overwritten and corrected 3 3 9 Polymeric Parts Marking To improve the quality and benefits of IMDS data polymeric parts are marked according to ISO 1043 1 2 ISO 11469 or ISO 18064 If an MDS is created or modified the Parts Marking information will need to be supplied if the MDS meets all of the following criteria gt The parent node is a component gt Atleast one child node of the component parent node is a material with one of the 5 classifications Depending on the weight of the component the Parts Marking question may be opt
192. thin the same roof company they will need to make multiple copies Copy Copy of the MDS and send copies to subsequent Org Units Page 63 The IMDS Company to which the sender belongs cannot be a recipient Select the recipient and click Apply to display the Recipient data screen containing the chosen recipient Once a recipient is added the buttons Send and Propose are no longer disabled greyed out If the MDS was not released the both Send and Propose are available If the MDS was released only Propose is available If the list contains more than one recipient the Send command is disabled because this function is valid for one recipient only If the MDS is internally released only Propose can be selected To add more recipients the process must be repeated A user may add as many recipients as desired to the recipient data page provided the Send command was not performed Remember an IMDS parent or roof company can appear only once If an MDS needs to be sent multiple times please use Copy Copy To delete one or more of the recipients use the Delete command The action is carried out for highlighted entries only A recipient can be deleted only if the MDS has not been accepted by the recipient Once accepted the MDS cannot be deleted see also section 3 3 17 Immediately after adding a new recipient another window will appear to enter the company data recipient company
193. this file pe Name MDS Report 33382433 1 pdf bs Type Adobe Acrobat Document 20 0KB From 199 42 248 73 While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk The standard report format is from the perspective of the sending However in some cases the report may also be displayed from the recipient s point of view the customer s point of IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 90 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com view If an MDs Report is created from the Outbox the user may choose which view the pdf file displays either from the sender s perspective or the recipient s perpsective iv rejected Recipient se V modified Indude v cancelled by sender V in process at recipient forwarded only MDS MATERIAL DATA SYSTEM Please select a company view for the generated MDS Report Point of view My Test Company IH im My Test Company IH TH My Test Company My Test Company TH 3 Org Unit ID No fest Company 32452 fest Company 32452 y OK K Cancel The recipient view provides only the information visible from the recipient perspective i e on the Supplier and Recipient pages only the headers and not the detailed ingredients view A message
194. tical dates which are described in the following table All Org Units Select the Checkbox to search for MDS statistics in all Org Units of your IMDS company Org Unit If All Org Units is not checked the Administrator may choose a single Org Unit for which to see statistical information Period From to The Administrator can delimitate statistics to a defined time period Select to see the statistical dates for received sent or own MDSs The search result table will list the quantity of MDSs for all Org Units selected with the following statuses accepted not yet browsed modified rejected and cancelled by sender Ap Europe Phone 36 1778 98 2 M i mi s helj y desk english hp com Page 129 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com MDS Functions Administration Help MDS specific statistics This table contains all active companies of you company registration All Org Units 7 Period F Org Unit HP Core Team Origin received 1 gt from Baia G to aA X View ag Export Org Unit Name Q se accepted browsed not yet browsed l modified modified rejected cancelled by sender 8 10 Report Organization Units without Users Org Unit Report To successfully use Organization Units each Organization Unit must have a user assigned Only users with the Organisation Unit assigned can view accept or reject MDSs sent to the Org Unit Th
195. tile adjusts the displayed options to provide appropriate filters After clicking the Analyse button the analysis is started for MDSs which match the selection criteria Analysis type Analysis Parameter Analysis type GADSL Category Type ofMDS Component A cstytodedare na E Resme Na Le pees Rule based selection E 7 Selection Type Noe stankad sekcian prohibited NLA l A double click shows all the substances in the MDS according to the selection forbidden requires declaration and if possible lets the user edit the MDS A right click on the highlighted MDS shows the user several options as shown below i Add selected MDS s from the result table to the MDS to analyze table fag Export 4P Add all MDSs from the result table to the MDS to analyze table gt View 2 Propose T copy ailInternally Sg Create MDS Report MIDS Lf Check iDSwithBlac lk Copy to Clipboard DSwBSubstances 6 2 9 Confidential Substance where used analysis Periodically there are changes to the GADSL substance list and the REACH SVHC candidate list While a user may not mark a substance with a flag D or P confidential a substance could be marked confidential and then be added to these lists later When this occurs the user needs to know This is the purpose of this analysis type The user can also analyze MDSs for changes resulting from the last GADSL REACH SVHC update only Page 108 Analysis type Analys
196. ting shaping or forming before use Semi components are managed by unit of measure as contrasted to components which are used in unit quantities Examples of a semi component include a wire cut from a spool or paint used by the gram Tree Structure In IMDS a module is expressed graphically as an inverted tree with a top level trunk dividing into smaller branch content and ultimately to individual leaf basic substances The tree structure is most obvious in the structure of one or more components made of materials and ultimately basic substances but the analogy applies for all IMDS constructs VDA Publication Materials to be declared The VDA Materials to be Declared Substances in Components and Raw Materials publication lists substances substance categories present in automotive materials and which based on current knowledge represent potential risks for man and environment These substances appear in the list if the substance is a risk during the vehicle s usage in recycling and or in disposal This was the original list upon which IMDS was based It has been superseded by the GADSL Page 166 24 Contact Choose the IMDS Service Center for your region Europe English Europe French and German Monday Friday 36 1 2981536 imds helpdesk 8 00h 16 30h engin Opca ene Monday Friday 33 55 69 7860 imds helpdesk 8 am 4 30 pm os emea hp com GMT 1 Monday Friday 1 8446
197. ting the new material must provide an MDS If the supplier does not have an MDS for the material anew material MDS must be created IMDS Committee materials only ILI Steel and Iron SC Committee can be hidden This was introduced in order to avoid warning error messages where such a Steering Committee MMDS was used as reference IMDS does not allow to search for users directly in the MMDS Search because applies only to SC MMDSs However users can do an Analysis see 6 Where used analysis on hidden materials to identify these in their MDSs 3 3 4 Creating a Material MDS A material is the most basic type of MDS a user can create directly As IMDS is a material reporting system the purpose of creating a material is to inform the customer what substances are present in the material Note that an MSDS Material Safety Data Sheet is not usually suitable to create an MDS because an MDS requires entry of 100 of the substances in the final material and an MSDS rarely provides this information The material classification is mandatory for material type datasheets The information is stored in this area y Material Information Std Mat No Symbol ABS BDSPFR 8 Classification 5 1 a filled Thermoplastis Q Norms Standards J Company Norm Norm Code Supplier For Material datasheets a classification must be chosen Page 43 The IMDS classifications are the VDA material classifications similar to t
198. tive or active basic substances and view the change history In the change history screen the user may select a time period for which to review executed changes The result list will contain change information categorized as in the following gt Details name synonym CAS No etc gt GADSL REACH SVHC gt status active hidden deleted The user may obtain a detailed description of the change history by clicking any of the listed substances However history remarks are available only for the period since this function was introduced i e Release 2 2 December 2004 3 2 4 Requesting the addition of a basic substance j i F MDS S Administration Help Users may search the basic substances available in IMDS If MER siviristraton Hap ss 5 Component Search Ctl4 1 a specific basic substance is not found a user may submit a Semicomponent Search Criz request to add the substance Basic substance requests are Nam a Material Search gt MDS Module Search Crl 4 accessed from the Basic Substance Request option on the RP Bae f art In Box Functions menu 2 out Box Several actions are available from the resulting Basic See Substance Request screen Selecting the Search button 3 Basic Substance Request lk Clipboard displays all requests the user has created which meet the specified filters The result list shows the name and CAS No of each substance the date the request was submitted and the
199. to get your supplier code added to the file As there is no cross check between IMDS company GSDB and part number in IMDS the user is responsible to ensure the part number submitted is actually one that AML expects to receive from your company If these numbers are not chosen from the list and are not correct the check procedure before sending the MDS delivers an error message If the user is having problems with the part number the user may enter a partial number and click search for help identifying the correct format Page 132 10 Chrysler Group LLC Extensions to be adapted If a company delivers to Chrysler Group LLC some additional checks are carried out for this recipient The following 3 fields are available in the recipient screen when Chrysler Group LLC has been selected as MDS recipient gt SC1 supplementary code1 4 characters gt SC2 supplementary code2 4 characters gt DGL drawing geometry technical level 3 digits IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 133 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 11 Daimler AG Extensions If a company delivers to Daimler AG the following 3 fields are available in the recipient screen when Daimler AG has been selected as MDS recipient gt SC1 supplementary code1 4 characters gt SC2 supplementary code2 4 characters gt DGL drawing geometry technical lev
200. ttings 3 2 3 Status A basic substance will have one of the following statuses gt active gt inactive deleted gt hidden Page 37 An inactive substance in an MDS leads to a warning message in the check procedure Ina copy of a material the inactive substances are removed Most often a substance is set inactive when it is judged inappropriate for continued IMDS use To reduce substance deactivation resubmissions substances are often hidden A hidden substance will not appear in a search for basic substances except when a duplicate substance was removed However when copying a material containing a hidden substance no warning message will be generated nor will the substance be removed from the tree structure Hidden substances are typically questionable and may at some future date become inactive In other words a hidden substance is a cue to start looking for a new substance to replace the hidden substance A deleted substance is a cue to replace the deleted substance now When recommended replacement substances are available for inactive or hidden substances a hint will appear in the substance details The user may use the replace function to substitute the suggested substance for the old one Existing substance groups provide filters for use when searching for basic substances With the Functions gt gt Basic Substance changes gt gt Search Basic Substance changes option a user can search for hidden inac
201. u have drawing numbers that are identical in term of material and weight to the referenced one that F can be linked with this MDS Reference 2 IMDS Service Center Ap Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 135 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 13 Ford Motor Company Extensions 13 1 Certification to be adapted Supplying to Ford Motor Company includes the requirement of annual certification of a supplier company s products according to Ford Motor Company s Restricted Substance Management Standard RSMS WSS M99P9999 A1 Hex 9 Ford requires each supplier to certify annually it is in compliance with the substance prohibitions highlighted in the Ford Restricted Substance Management Standard WSS M99P9999 A1 except those already reported as non compliant in IMDS The user needs to certify either by individual site using the Ford GSDB code or for the entire company The certification applies to all products that a supplier delivers to Ford Motor Company This feature is only accessible to Company Administrators or users with a User Certification profile All other users do not see this menu option For the certification all necessary information must be provided to Ford Motor Company either through the Ford Motor Company supplier network or using the IMDS In the main menu the above mentioned users will find the button Certification a
202. umber and EINECS number Every material in IMDS is ultimately comprised of Basic Substances represented by A basic substance can be either a chemical element examples iron copper or a standard compound examples acrylic resin zinc oxide Basic substances are defined by either a specific Chemical Abstract Number CAS or generically by function Generally they fit in three distinct categories CAS numbered basic substance This is a basic substance with a CAS assigned to it meaning it is a clearly defined substance example Iron CAS 7439 89 6 Pseudo Substance A pseudo substance gives an accurate description of the substance or the substance group but does not have a CAS assigned to it example Acrylic resin It is important to know these substances are accepted as real substances and are not considered as wildcards Joker or Wildcard These substances do not define a specific substance There are a very limited amount of wildcards available and all have system in the CAS field Examples are Miscellaneous It is not allowed to use a Joker or Wildcard in place of a substance that is declarable or prohibited Page 36 3 2 2 Legislative Flags A basic substance may be flagged with indicators from the Global Automotive Declarable Substance List GADSL REACH Substances of Very High Concern REACH SVHC or other legislative indicators There are two GADSL flags duty to declare D and
203. umber or supplier code 3 3 16 Copying an MDS and Copying an MDS with a logically deleted reference To copy an owned MDS search then select the MDS and select Copy In the resulting window choose to create a new copy Copy New Datasheet or a new version Copy New Version If Copy New Datasheet is used the new MDS gets a new IMDS ID and the initial name is as Copy_ lt name of copied material datasheet gt Normally the only available option for a non owned MDS is Copy New Datasheet The one exception is a received and accepted MDS on which the supplier allowed forwarding In this instance an additional Forward option is also provided When copying an MDS containing references to other MDSs these references remain intact complete with version information present in the original MDS An MDS new version or copy does not update referenced MDSs to newer versions than existed on the original MDS There are occasions when a referenced MDS may be deleted Perhaps the most common of these is the case of expired IMDS Committee material MDSs which are purged when a standard material changes in composition to eliminate a prohibited or declarable substance Once deleted this MDS cannot be used Therefore when copying an MDS with a deleted MDS attached the deleted MDS is removed from the copy and the deleted node is replaced with a placeholder dummy node containing text describing the deleted information Page 75 MDS
204. ve the User ID via secure email from IMDS 8 6 3 Assigning Org Unit to a User ID To see Requests and MDSs sent to an Org Unit and to use the Org Unit on the Supplier Data tab the Org Unit must be assigned to a User ID When the Administrator clicks Modify in the company area of the User detail a listing will appear of all Org Units in your IMDS Company Check all Org Units that should be assigned to the User ID and select Apply DS OM vii Service Center Y Europe Phone 36 1778 9821 Mail mash elpdesk english hp com Page 125 Americas ehane i 844 650 4217 Mail imds helpdesk enc glish Dhp com ft lal MDS Functions Administration Help A Search Details Company User ID gihcal01 Company ID 32452 Company IH My Test Company Organisation unit Organisation unit Organisation unit 8 6 4 Deactivating a User Once a user leaves a company or no longer requires access to IMDS their User ID should be deactivated The following is the recommended process 1 Search for the User and view the Details 2 Set the Valid until date to today s date 3 Save 4 Onthe Search Screen uncheck the box under Active IMDS Service Center Europe Phone 36 1778 9821 Mail imds helpdesk english hp com Page 126 Americas Phone 1 844 650 4217 Mail imds helpdesk english hp com 8 6 5 Resetting a Password It is the Company Administrator s responsibility to reset passwords for users in the
205. ved MDSs Ingredients Supplier Data Recipient data Analysis rie Request n Analysis type amp MDS MDS Weight Analysis type Classification iw Calculation of the top node weight Sum calculated weight of the sub nodes base for analysis 100g Type Component MDS Sum pos deviation of the sub nodes 0g ID version 33381632 0 01 Sum neg deviation of the sub nodes Og MDS Supplier My Test Company IH Calculated weight of the top node 100g Name My Test Component 11H Part Item No 123456789 Weight 100g Further top node data not analysis relevant Measured weight per item 100g Tolerance 0 Deviation 0 MDS MATERIAL DATA SYSTEM Check results MDS successfully passed all checks g Q Analyze a View v a di Classificai Percent Weight pey Columns Hidden Columns Frozen Total records found 0 Check results 0 Error s 0 Warning s No Type Tab Node Reopen EER 1 The MDS successfully passed all checks The user may either Accept or Reject the submission by clicking on the appropriate button Accept SPReiect Alternatively the MDS Menu provides the same options for accepting or rejecting Accepting the MDS If the MDS has passed all system checks and is chosen the status of the MDS will change to accepted and the MDS can appear in the search and may now be attached to of the company s structures Page 96 Rejecting the MDS If Reject is chosen for the MDS a reason for the rej
206. y Additionally each user has the capability to update their own phone number and email address Public Users The public users do not need to be set up explicitly and have no system rights They can only view the public areas IMDS Information Pages of the IMDS site They cannot access the actual IMDS 8 6 2 Create a User Each user must have their own ID in their own name to use the system To create a user click on the Create a User button from the Search User screen A window similar to the following will appear N CATER SASY STEM MDS Functions Administration Help STEM etait Compan User data User may see confidential substances of the company he she User ID unknown Last name belongs to active Company ID 32449 m y rare mi Company My Test Company IH Confidential Substances Visible Authorization profile User Organisation unit Modify a Fax No E Mail Address Valid as of 12 10 2013 Eo Valid until B The appropriate information as shown in the following table must be provided System Generated not assigned yet Company ID System Generated Company Own company s name and read only Organisation Unit Organization Unit assigned to ID IMOS service center Page 123 A N Coe tts A RA i I Ba Aa T A DRAR A L JL r OO JT Asail iras Ae a AaAliRn AA e NTA ka I a ad f oh y a mric NA valai H ODE riUie TIVO I O JOLI idil HWIU

IMDS User Manual 9.0 EN - IMDS Information Pages

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