CDA User Manual ver 5.3 rev A
Contents
1. om bar V IDUN wy Tae pee Mic Mimic Microphones interpretation Control Voting Graphics Volume Control From 0 up to maximum 8 7 paint An Mic Attenuation sets of buttons will be Ta FS shown matching the number Tag we System Messages of CDAs that are created in TTN EIA the Setup Equipment BEAT lt lt lt Conference Displays SI aaa CDA screen in the CAA Main Menu 0 It is possible to select automatic change of display that will follow the display Previous application setups which has Logout been selected for each of the displays It is also possible pod msan vong etmem VST i Aa to select the displays directly for each of the CDAs The buttons for different displays have red indication when active If the CDA is not turned on then the buttons remains neutral Display selection buttons Automatic The Automatic button works as a toggle button activating and deactivating automatic mode when pressed The button s bitmap must changes between white and neutral when activated Mic Mimic Microphones Voting Graphics Voting List Voting Pie Voting Mimic Voting Indv Logged In and Agenda Pressing the buttons changes display to the relevant display No Display Changes the display to show a blank screen Pressing one of the display buttons will not change the automatic display setting but only activate a specific display If automatic mode2. or Subject name are not shown on the Voting mimic display Manual 01 19 60016 9 Danish Interpretation Systems CDA User Manual Display Voting Indv The display below is shown when Voting Indv is E E selected in the CUA Display Control City Council Meeting no 22 The display shows an example of displaying individual Minutes of Previous Meetings e Seals Individual Results voting results The colours showing individual voting TETTA results are using the colours specified in the eid E CAA Setup Configurations V oting Configuration Frank W Her Grou MO Hakan Hans Grou E Lars Kristoff Grou MY Mette Finne Grou MY Niklas Allebr Grou PerArlborg Grou E Sandra Strui Grou E S ren Hansen Grou Abstain 2 Yoting Buttons TotalPresent is the value supplied from the Attendance check Buttons Label Color Parameter The coloured dot representing the TotalPresent value is replaced 3 1 Yes E Tota by one of the other 5 colours if a voting is done Os 2 Total2 If the Interim result display options are selected then the dot j Faia colours are updated when the vote is registered oer If Secret Voting option is selected then no results is shown O Cancel Fresent TotalPresent Texts such as conference name or subject name are not shown on the Mimic display Voting Indv 10 Manual 01 19 60016 Danish Interpretation S
3. DCS 6000 User Manual Digital Conference System SW 6000 Conference Management Software Version 5 3 CDA Conference Display Application User Manual Danish Interpretation Systems Danish Interpretation Systems CDA User Manual Copyright 2010 DIS CDA User Manual ver 5 3 rev A 20 07 2010 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher Danish Interpretation Systems CDA User Manual List of Contents List of Contents Features CDA Application Display Control FG AUG GS utonu 4 Display selection buttons cseeeee 12 T trod ctiossmsssnnnnnn n 4 CAA Conference Administrator Application 13 CDA Conference Display Application Setup Equipment Conference Displays CDA EE OIA E L A IT T I T ES 13 Starting the CDA wiccsscisiecssscivaecsinacitcastiscearsetieetve 5 et n 5 Setup Configurations CDA Configuration 14 BS a LOMA UNC easiest eames een eter Default Configuration ccccccccccceessseeees 14 Se i a aL aaa i Display Language cccccccccessscceessseeeeens 14 Display MUCrOpRONES E ETEA EEA A 6 Sioa oncon Ld ea 15 Font sizes line numbers and colours 6 Voting Graphic Display cc eeeeeeeeeeees 15 Display Voting Graphics ssssssssssssssees 7 Voting Individual and Logged In Display 16 Display Voting List ccssssssssssscsscsescees 8 l l M
4. CDA Configuration The Colour and Font size are used as follows Description in CDA Use for following Colour Displays Configuration Conference name Conference name As specified in the setup Passed Not passed Colour green red if Use voting setting Voting Graphic Display amp Voting colours else the colour as specified in Use Display one colour Results labels and results in Use voting setting colours else the colour Voting Display numbers as specified in Use one colour Header 2 Headers Speakers amp Request As specified in the setup Microphone Display Dates As specified in the setup All Results labels and results in As specified in the setup Voting Graphic Display numbers Duration and Remaining time As specified in the setup Voting Graphic Display amp Voting Display Speakers and Request list Speakers and Request list As specified in the setup Microphone Display Voting Indv amp Logged In Voting individual As specified in the setup Voting Indv Logged in As specified in the setup Logged In Agenda list As specified in the setup Agenda Display Use Previews to check settings Voting Graphic Display It is possible to specify whether the voting graphics display and the voting result display will use colours for the columns and numbers as specified by the Voting Buttons Parameters or just one colour as specified here Manual 01 19 60016 15 Dani
5. Display Mic Mimic The display is shown when Mic Mimic is selected in the Display Control of the CUA The users watching this mimic are usually placed in the hall The background is black if the mimic bitmap is smaller than 1024x768 The coloured dots are updated exactly as they are on the CUA Mimic diagram for microphone management status Texts such as Conference name or Subject name are not shown on the Mic Mimic display The Microphones display is shown when Monday July 19 2010 3 39 PM Microphones is selected in the Display Control of City Council Meeting no 22 the CUA Minutes of Previous Meetings Speakers The two lists from the CUA Microphones screen are CTO Carsten Haack Niels DIS Bangkok 1 Sales Director Per Arlborg IT STO Stockholm 8 shown on this display The Conference name and Subject name are ee shown above the lists Project Manager Lars Kristoffersen IT CPH Copenha Key Account S ren Hansen IT CPH Copenha Sales Director Hakan Hansson IT MAL Malmoe The Speakers list and the Requests list are shown in the same format as in the CUA Microphones using the widths from the delegate list configuration But an extra column is added so that seat number and elapsed time are shown in separate columns Font sizes line numbers and colours Number of lines colours and font sizes are as specified in the CAA Setup Configur
6. Green approved Red not approved Bylaw 07 061 Timberlea North Central ASP 2nd Reading f a Bylaw 07 061 Timberlea North Central ASP Amendment If there are more subjects on the agenda than it is Bylaw 07 061 Timberlea North Central ASP 3rd Reading possible to show on a single screen then the list will be scrolled so that the highlighted subject is shown in the upper third of the text box When the bottom of the agenda is reached the highlighting of the current subject moves down into the lower part of the list No Display A completely black display is shown when none of the displays are selected Manual 01 19 60016 11 Danish Interpretation Systems CDA User Manual CUA Conference User Application The Conference User Application CUA is the software used by people inside the conference room who are attending or running the conference For selecting the display to show on the available CDA application a menu item called Display Control is available in the sub menu Control Menu The menu item is available if the user type is configured to show this menu See the later section CAA Conference Administrator Application Display Control The system can support up to 8 CDA computers displaying different Display no 1 information The user can by ME j use of the Display Control control which display is active on each of the CDAs Display Control Monday July 19 2010 11 55 AM Meeting Room
7. Group and then Name 16 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual Voting Show Total Results When this option is selected the Voting Indv Display Individual will show the nine total results at the bottom of the page and Logged In Display Logged In Show Delegate Votes Status When this option is selected the Delegate Votes Status 1s display displayed in the Logged In Display Microphone Display It is possible to specify how many lines are CM Options available for the Speaker list and the a Microphone Display Request list on the microphone display by ee pressing the Options button This brings up an i Options popup with a number of available ele sald nay options that can be set Sreeher Men Ines The size of the list box must be calculated Sorvit ines from the font size and the number of lines specified Show Speech Time Group Speech Time Show Group Number of Group list lines Mumber af Columns Page Cycle Delay Microphone Speaker list lines Defines the number of speakers to be shown Display Request list lines Defines the number of requests to be shown Show Speech Time Enables delegate speech time to be displayed Group Show Group Enables group speech time to be displayed Speech Time Number of Group list lines Defines the number of groups to be displayed per page Manual 01 19 60016 17 Danish Interpretation Systems CDA User Manual Number of Colum
8. is set then the display continues to change when an event occurs 12 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual CAA Conference Administrator Application The Conference Administrator Application CAA is the software used by users mainly outside the conference room for creating and maintaining basic conference data such as conferences delegates delegate lists messages etc and who monitors the system status during conferences For setting up the SW 6000 to use the CDA application three screens are available For assigning PCs to run the CDAs Setup Equipment Conference Displays CDA For making CDA setups Setup Configurations CDA Configuration For selecting the CDA setups to be used Conference Options when running a conference Setup Equipment Conference Displays CDA This screen 1S used to AA Conference Administrator Meeting Room x Conference Tables Messages Reports Setup Database Tools Window Help Exit configure the Conference Display Applications CDA English CAA Conference Displays CDA Sele Display Name Computer Name Up to eight PCs with gt Display no 1 CDA each a CDA application running can be configured sh pretation Add Update Cancel gt mMmMsS Login Mode Normal Connected to Database SW6000 1 Connected to CUI gt Connected to CU Display Name Numeric display number field The numbers are automatically filled in when adding
9. SamefLower Display Application Configuration Display no 1 Default CDASetup Display no 5 Default CDASetup Display no 2 Default CDASetun Display no 6 Default CDASetun Displayno 3 Default CDASetup Displayno Default CDASetup Displayno 4 Default CDASetup Displayno Default CDASetup Display Application Configuration Up to 8 CDA applications each running on a PC can be controlled by the system It is possible to assign a setup to each of them which will apply when the conference is started The default display application setup is assigned to the CDAs when a conference is added It is then possible to change the setup for a CDA using a drop down list showing the available setups created in Setup Configurations CDA Configuration When starting a conference the Display setup specified in the Conference setup is used When stopping a conference the default Display setup will be used The 8 labels Display no 1 8 can be changed in the CAA Setup Language Labels to give the individual CDAs meaningful names such as Left Right Centre etc The same 8 label are used on all screens to provide consistency between different screens showing their CDA names Manual 01 19 60016 19
10. a new display Computer Name The name of the PC running the CDA application must be entered Manual 01 19 60016 13 Danish Interpretation Systems CDA User Manual Setup Configurations CDA Configuration This screen 1S used MA Conference Administrator Meeting Room Conference Tables Messages Reports Setup Database Tools Window Help Exit to make a number Bx ans CAA CDA Configuration OX of setups defining SSA am the colour font size i E English Dansk etc of the CD A Default a Display Language C No CUA Control Name Default CDASetup di Sp lays j Default CDASetup Color and Font Size on all Displays Voting Graphic Display Conference Name Results Passed __ 33 Use Voting Configuration colors Those setups can Current Agenda Subject Eo 25 E Use one color be assigned Headers Results Date and Voting Time ea 15 W Viling indididuial ond Legged in Display oe ue Speakers and Requests lists 117 S individually to each Votin Ta g indy amp Logged In 17 of the maximum Agenda E 17 Microphone Display Backgrounds z pence Display List backgrounds al ications pa R p p Use Mimics Show Date and Time P hli Mi 5 7 R It is also possible to ie ee Voting Mimic i Meeting Room A setup an automatic aise aaa one event driven Event Bib Display Delay 7 Show Display change between the Start Conference lila j v No Ch
11. ange v Stop Conference Microphones No Change x displays Set Subject Active Agenda v No Change Set Voting Subject Active Agenda v No Change A number of setups Startattendance Check Voting Mimie No Change can be created to Stop Attendance Check voting List j No Change x aie Start Voting Voting Mimic j No Change assign a specific Stop Yoting Voting List x No Change v setup to a conference for each L gt add J Delete J Upstate cancel Close of the CDA PCs Login Mode Normal Connected to Database SW6000 1 Cul Connected to CUI gt Connected to CU Default Configuration One setup must be marked as the default configuration It is possible to change the configuration by enabling another configuration as the default configuration It 1s not be possible to delete a default configuration The default configuration is used as proposal when creating conferences as default for voting session when no conference is active Display Language One display language must be marked That language will be used by the CDA on its displays 14 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual Colour and font on all displays It is possible to specify text and background colours to be used on all CDA displays by using the colour buttons and font size drop down buttons in the Color and Font Size on all Displays option in the CAA Setup Configurations
12. ations CDA Configuration If no conference is active then the default CDA setting is used 6 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual Display Voting Graphics The displays below are shown when Voting Graphics is selected in the CUA Display Control Colours and font sizes are as specified in the CAA Setup Configurations CDA Configuration The Conference name and Subject name is shown above the graphics This display is presented during the voting session Monday July 19 2010 3 44 PM City Council Meeting no 22 Minutes of Previous Meetings If the Delegate Interim Result and Chairman Interim Result options have been selected then the coloured columns are shown and adjusted during a voting session with the result below The displays are updated every second If interim has not been selected then no columns are shown If a preset voting time has been set for the session then the duration is shown and the elapsed or remaining time is shown counting up or down If Manual stop has been selected then the duration label and time is not shown and the elapsed time will be shown regardless of the elapsed remaining setting Abstain Seats This display is shown when the voting session is Monday July 19 2010 3 45 PM stopped City Council Meeting no 22 The result is displayed as shown with the text Passed Minutes of Previous Meetings or Not passe
13. ced in a remote projection room maybe even without monitor or keyboard All setup and control is done in the CAA or CUA Applications EDA After the CDA has been installed the CDA shortcut is placed on the Desktop and in the c Programs Startup folder By placing the CDA shortcut in the Startup folder the CDA starts up automatically when the Conference CDA PC is turned on Display 4oplication Display Automatic An event controlled display will take place when Automatic is selected in the CUA Display Control The configuration of the event controlled display is done in the CAA Setup Configurations CDA Configuration under Automatic Displaying An event controlled display can dynamically control what ce A Ale A is being displayed at certain events in a conference At the Radiat ON microphones ll Nochanoe E start of the conference the agenda can be displayed When E ENE Microphones m NoChange m a voting session is started the display can then Set Subject Active Agenda m m No Change v automatically change to show the voting mimic with the Set Voting Subject Active Agenda w m Nocnane interim results and final results Start Attendance Check voting Mimic x v No Change is Stop Attendance Check voting List v No Change v Start Voting Voting Mimie v No Change Stop Voting Voting List x v No Change b Manual 01 19 60016 5 Danish Interpretation Systems CDA User Manual
14. d shown in clear green or red colour respectively instead of the duration and elapsed remaining time information Abstain Manual 01 19 60016 7 Danish Interpretation Systems CDA User Manual Display Voting List The displays below are shown when Voting List is selected in the CUA Display Control The Conference name and Subject name are shown above the graphics Colours and font sizes are as specified in the CAA Setup Configurations CDA Configuration If the Delegate Interim Result and Chairman Interim Result options have been selected in the CAA Setup Configurations V oting Configuration then the results are shown and adjusted during a voting session The display will be updated every second If a preset voting time has been set for the session then the duration is shown and the elapsed or remaining time is Shown counting up or down If Manual stop has been selected then the duration label and time is not shown and the elapsed time will be shown regardless of the elapsed remaining setting The result is displayed as shown with the text Passed or Not passed displayed in clear green or red colour respectively instead of the duration and elapsed remaining time information If a result does not exist then a 0 zero is shown S Manual 01 19 60016 Monday July 19 2010 3 46 PM City Council Meeting no 22 Minutes of Previous Meetings Yes 6 Ab
15. icrophone Display ccccccecccssssssseeeeeeees 17 Display Voting Pie ccccccsssssssssssssscsccesees 9 Use MIMICS canes 18 Display Voting Mimic sssssseeceecccccsscessssssse 9 Date md TIME crae e ooo iniecssas 18 Display Voting IndV ssssscssssssssssees 10 Automatic Displaying cccccccccssssseeeeeeeees 18 Display Logged In cscccccrssssssscsscsssscees 11 Pieve Wane anemia aeneees 18 Display Agenda csssessccsoossccsccccecsscccsessccesessooees 11 Gates ii Conference Options seesseeseessceseesccesoesscesocesoeese 19 O DISPlay sccsceceteccveteniiseusatuestuteiiteuseadceueeatederete Diol App eann Conn a iese 19 Copyright 2010 DIS CDA User Manual ver 5 3 rev A 20 07 2010 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher Danish Interpretation Systems CDA User Manual Features CDA Application e The main features of the CDA Conference Display Application are o Used for presentation of 1 e o Speakers and Request lists o Voting results geographical or numerical o Logged in delegates o Agenda e The displays are shown by use of o Large screen projectors o VGA monitors CRT or LCD o LED displays etc Introduction The CDA Conference Display Application is a full screen application resolution 1024x768 designed to show various displays for a large audience e Microphones S
16. ns Defines the number of group columns to be displayed per page Page Cycle Delay Defines the delay in seconds to be used when cycling through the microphone pages showing group speech time Valid setting 1 99 seconds The graphics for the Mic Mimic and Voting Mimic displays can be selected using a dropdown box The available graphics are created in the CAA Setup Configurations Mimic Configuration Date and Time Clicking this checkbox will show Time and Date on the CDA screens The format of the Date time follows the PC setting Regional and Language setting as implemented on all CUA screens Automatic Displaying During a conference it is possible for the CUA user to select an automatic display operation for the CDAs The setup allows deciding what display to show when a certain event occurs The events are Event When and where Start conference When a conference is selected and started from the CUA Conference screen Stop conference When the active conference is stopped from the CUA Conference screen Select subject active When a subject is selected and activated on the CUA Agenda screen Set voting subject active When a subject with a specified voting configuration is set current and activated on the CUA Agenda screen Start attendance check When a attendance check voting session is started from the CUA Stop attendance check When a attendance check voting session is stopped from the CUA Start voting When a vo
17. peakers and speak request lists e Microphone mimic diagram Speakers and speak request e Voting results In list form graphically pie chart mimic and individually e Agenda e Logged in delegates The presentation is normally done by feeding the VGA signal from the PC running the CDA application to a large screen projector placed inside the meeting room or hall The CDA application has no user interface Setup of the displays on the CDA applications is done in the CAA application and the selection of the display to show is done in the CUA application This manual has a section both for the CAA and the CUA Application with the screens which are used to control setup the CDA application 4 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual CDA Conference Display Application The Conference Display Application CDA is the software used inside the conference room for displaying information on one or more large screens by projectors or other PC peripherals suited for the purpose The VGA outputs from the CDA PCs are used to feed projectors large screens or other equipment The requirement is that the projectors or other display equipment uses a resolution of 1024x768 It is possible to control up to 8 CDAs displaying different information however only one CDA can be installed on a PC Direct user interaction with the application is not possible and is normally not required since the CDA PCs are likely to be pla
18. sh Interpretation Systems CDA User Manual Voting Individual and Logged In Display It is possible to set the available options for the CM Options Voting Indv And Logged In displays by pressing the Options button This brings up an Options popup with a number of available options that can be set Voting indvidual and Logged In Display English Options Number of Columns Page Cycle Delay Group Column Show Group Column Group Group Abbreviation Son Order Name O Group and then Name Voting individual and Logged In Display Show Total Results Logged In display Show Delegate Votes Status Options Number of Columns Defines the number of columns to be shown 1 to 3 Page Cycle Delay A voting session may contain more individual voting results than can be displayed using a single page screen if this is the case the voting results are formatted on several pages screens This parameter defines the delay in seconds to be used when cycling through the Voting Individual Display pages Valid setting 1 99 seconds Group Show Group Column When this option is selected the display will show the Column results for groups in columns Group Selects Groups to be shown Group Abbreviation Selects Group Abbreviation to be shown Sort Order Name Defines if the list of individual votes shall be sorted by Name Group and then Name Defines if the list of individual votes shall be sorted by
19. stain 2 No 3 Pres 11 Seats 11 Danish Interpretation Systems CDA User Manual Display Voting Pie The display is shown when the Voting Pie is selected Monday July 19 2010 3 47 PM in the CUA Display Control City Council Meeting no 22 Minutes of Previous Meetings The information to be displayed is configured in the CAA Setup Configurations V oting Configuration The columns Vote display column formula and Label determine what voting results are being shown and their labels on the display adios No Only those voting results that have a check mark in geld e eats the Show in Voting Pie column will be represented in the pie chart 18 2 Voting Results Label Yote display column formula Show in Yoting Pie ait Width Yes oat i mm 20 Abstain total n ay 120 No ftotal3 mm 120 II j of J so Total present totalpresent 78 130 Seats TotalSeats C E M 100 OC J 4 a c LL estJ OC ol Display Voting Mimic The display is shown when Voting Mimic is selected in the CUA Display Control The users watching this mimic are usually placed in the hall The background is black if the mimic bitmap is smaller than 1024x768 The coloured dots are updated exactly as they are on the CUA Mimic diagram for microphone management Status Texts such as Conference name
20. ting session for the active subject is started on the CUA Stop voting When a voting session is stopped either automatically on timeout or manually by the user If none of the displays are selected for an event then the No display display is shown If the user wants different displays on two CDAs then two different setups can be created and assigned to the CDA PCs when creating a conference Preview The buttons representing the available display are Preview buttons which can be use for previewing the colour and font size selections made 18 Manual 01 19 60016 Danish Interpretation Systems CDA User Manual Conference Options The AA Options Conference Option Details button brings the Option popup which English Dansk is used to set operation m Mette settings of the system Microphone Parameters Voting Configuration used when starting the Max Delegate Speakers 1 8 L Preset Voting Time Conference hax Open Micit 81 6 r Only the Display Max Speak Requests 0 255 External Validation Application C Use External Validation Confi uration is individual Mic Level 8 Lise Delegate Setting Auto printing after Voting Stop explained 1n this Auto printthe Subject vote Report manual Microphone Off Mode Auto Off sec Please refer to the iO A A User Manual Microphone Interrupt Ability Cy for other items on this A ia Lower screen O
21. ystems CDA User Manual Display Logged In The display below is shown when Logged In is selected l l e a a in the CUA Display Control City Council Meeting no 22 Minutes of Previous Meetings The picture shows an example of displaying a list of Dele arios Loaded i logged in delegates Benny Knudsen Group C Bjarne Rasmu Group B Carsten Haac GroupA Frank W Herm Group B Hakan Hansson Group B Lars Kristoffer Group C Mette Finnem Group B Niklas Allebra Group C Per Arlborg Group B Sandra Struia GroupA S ren Hansen GroupC Display Agenda The display below is shown when Agenda is selected l l l anita aa in the CUA Display Control City Council Meeting no 22 Agenda The agenda display shows the Conference name e Rene Current subject and the Agenda with the current Ao lag Inutes of Frevious Meetings subject highlighted in blue colour Council Meeting August 28 2007 Public Hearing August 28 2007 Delegations Colours and font SZE Ae dS specified n the Thom Stubbs re Community Plan on Homelessness CAA Setup Configurations V oting Configuration Public Hearings Move into Public Hearing Close Public Hearing Updates Reports Integrated Community Sustainability Plan 6 9 6 9 b bs A Red or Green square indicates the result of a voting RANGE RU IGE CUI Coe 1 Development amp Street Names on the subj ect
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