Abridged manual
Contents
1. The pop up window after clicking on the pencil Workflow in Summary Edit gt Details gt Click on pencil icon Click on relevant Not Used checker Save Back 10 3 3 To add transaction under Details amp Inthe Attendance Sheet window click on the Edit button amp Click on the Details header and the Job Cost window will pop up Elise Johnson Out Details Total OT Code BY 10 24 Am Lab test 2 34 PM Collect result 3 45 PM Clean lab 6 53 PM Lab test The Job Cost window amp Inthe window click on the plus sign icon Diff OT Details Total OT Code 0 00 Prepare report Elise Johnson 0 00 Prepare report Clicking on the plus sign symbol amp Input the transactions in the relevant boxes amp After pushing Back the change s will be reflected in the attendance records Workflow in Summary Edit gt Details Click on plus sign icon gt Input the transactions in the relevant boxes Back m Generate TCMS V2 Report After the configurations are properly set at the Attendance Sheet you can proceed to the Reports function to produce the desired reports for your com pany s need2. The Enter Leave Taken window amp At the Enter Leave Taken window input the details for the multiple absent users amp Click Okay to save the Leave Taken settings amp Therefore the employee s information will be changed from absent to taking leave on that particular dates Alternatively to directly edit the cell Attendance Sheets 09 04 2013 Date Date Weekday 2l 06 04 2013 Saturday 07 04 2013 08 04 2013 09 04 2013 Tuesday 10 04 2013 11 04 2013 Sunday Monday Wednesday Thursday Show Payroll Cycle _ Monthly Last Payroll Cycle Show Tardiness Late in E Overtime Tleary Out E WoridOT Totais E Extended Break Elon Leave E miss Punch El Absent E Terminated Employees E Short minutes Select Schedule Select Department E fo be Drag amp Drop Clocking to Correct Slot Name Day Type n Break Resume Out or Done Work Overtime Total Hr Total OT Short minutd Leave Taken Houf Elise Johnson WORKDAY 9 00 AM 12 00 PM 1 01 PM 5 41 PM 8 00 0 41 Tony Paxton WORKDAY 3 01 AM 12 00 PM 1 09 PM 5 41 PM gd 04 ABSENT Kristina Freem WORKDAY 9 12 AM 12 12 PM 1 09 PM 7 01 PM 2 01 Mark Roland WORKDAY 8 56 AM 12 12 PM 12 46 PM 5 41 PM 0 41 SICK Jenny Stone WORKDAY
3. I 8 56 AM 12 12 PM 12 52 PM 5 41 PM 0 41 HOLIDAY VACATION UNPAD LEAVE PTO PAD TME Double cick on the respective siot for excused clocking E Totai Original Clocking F Download To History Mut Shifis Leave Taken Import Leave Save Hu Defining the Leave Taken in Attendance Sheets Click Edit and choose the corresponding cell below the Leave Taken column Click on the drop down menu and choose the Leave type accord ingly Click Save when you are done Please note that the Leave types available for you to choose are based on the Leave types that you have defined To define Leave types please refer to Chapter 3 of the TCMS V2 user guide Workflow in Summary Click Edit Click Leave Taken button gt Input details in Enter Leave Taken window Okay Save Alternatively Click Edit gt Choose cell below Leave Taken column Choose and enter Leave type from dropdown menu gt Save Manipulate Edit Data in the Attendance Sheet Under certain circumstances the administrator can manipulate or edit the employee s attendance data for report purposes For example when a user leaves the office early for a training session The administrator can edit the data accordingly so that the employee will not be considered as Early Out To do this the administrator must 10 1 EDITING AT
4. Details Overtime Ditt OT Total Hr Total oT c I 0 00 Colectresut ads 0 00 Clean lab 0 00 Prepare report 0 00 Collect resutt The Job Cost window amp In the window click on the transaction that you wish to change and input the new value amp After pushing Back the change s will be reflected in the attendance records Workflow in Summary Edit gt Details gt Click on transaction to change and edit gt Back 10 3 2 To remove transaction under Details amp Inthe Attendance Sheet window click on the Edit button amp Click on the Details header and the Job Cost window will pop up h Out N Total Hr Total OT Ce Job 12 43 PM 12 43 PM I Collect result Elise Johnson 2 17 PM 2 30 PM Clean lab 3 12 PM 4 00 PM Prepare report am 6 53 Pm Colect result The Job Cost window amp Inthe window click on the pencil icon Another window will pop up amp Click on the Not Used checker next to the transactions you want re moved amp Save your changes when done amp After pushing Back the change s will be reflected in the attendance records 5 Job Cost 10 04 2013 Employee D Name Schedule Job Collect result 1 Elise Johnson 10 04 2013 06 53 PM
5. You will get results as below IN 10 00 am OUT 8 00 am OT 8 30 am Done 8 59 am Monday Please note that this function can only be used if the Maximum work hours to be considered as same work day function is left blank This is because the Maximum work hours function is more appropriate for scenarios that involve clocking out after midnight whereas the Lost log out time function is more appropriate for a 24 hour facility ie fastfood restaurant Double punch All clocking activities within this predefined time interval will be dis played as one transaction only Only the first transaction among all the transactions within this time interval will be displayed For example The user verifies at the following times 9 00 am 9 03 am 9 07 am 9 09 am If you configure the Double Punch to 10 minutes only the 9 00 am transaction will be displayed 5 3 ROUNDING aie Specify the clocking schedules and its settings as indicated below Fixed clocking schedule is not applicable to flexi work schedule Schedule 4 Description Research amp Development Work Schedule Flexi Clocking Range General oie dng Break Overtime Round up the work time to nearest minutes Rounding Round up the OT time to nearest minutes Rounding First rounding time range os oe oe o L roundto Last rounding time range
6. Select type of data to download Check on Do not overwrite PC s employee info if no terminal data is downloaded to preserve existing data on PC gt Apply Save Employee Update Employee Apply 5 Configure Clocking Schedule Flexi Clocking Schedule is a flexible working schedule that by default does not include any late ins early outs or overtime To provide flexibility this may be configured later on This is suitable for groups of workers where their working time is not fixed This chapter elaborates in detail the Flexi Clocking Schedule configurations To configure Weekly or Daily Clocking Schedules please refer to Chapter 3 of the TCMS V2 User Guide that can be downloaded at www fingertec com customer download postsales SUM TCMSV2 E pdf To start click on the System Settings icon and double click Clocking Schedule At the Clocking Schedule window choose to either Edit your existing Flexi Work Schedule or add a new flexi schedule by clicking Add Schedule Choose Flexi in Work Schedule There are 5 tabs that you need to set for Flexi clocking schedules Clocking General Rounding Break and Overtime A checklist is provided at the end of Chapter 5 page 26 to recap the necessary steps involved in configuring Clocking Schedules 5 1 CLOCKING Specify the clocking schedules and its settings as indicated below Fixed clocking schedule is not applicable to flexi work schedule Schedule 4 Description Re
7. The Clocking Schedule window with the Rounding tab chosen Rounding is to determine the rounding of minutes rule allowed in the clocking schedule and the rules will determine the presentation of time in the attend ance sheet 5 3 1 Rounding total work time and overtime amp Up Work time and overtime recorded is rounded up to the nearest minute E g if Round to nearest minute is set to 15 all minutes will be rounded up as per below 1 15 minutes 15 16 30 minutes 30 31 45 minutes 45 46 59 min utes 1 hour amp Down Work time and overtime recorded is rounded down to the nearest minute E g if Round to nearest minute is set to 15 all minutes will be rounded down as per below 1 15 minutes 0 16 30 minutes 15 31 45 minutes 30 46 59 minutes 45 amp Midpoint Work time and overtime recorded is rounded according to the midpoint calculated E g if Round to nearest minute is set to 15 the midpoint is 7 and the clocking schedule s IN time is 9 00 am If the user verifies in less than 7 minutes after the IN time for example 9 07 am the software will round down the transaction data to be dis played as 9 00 am If the user verifies more than 7 minutes after the IN time for example 9 08 am the software will round up the transaction data to be displayed as 9 15 am 5 3 2 Rounding time range amp First rounding This function is designated for the IN time only You can round the IN time into the d
8. This is more appropriate for days such as public holidays Off Day This will define the non working days for your company This is similar to a Rest day but employs different wage rates than Rest day and Holiday Use in accordance to your company s policies Rounding Each Clocking Slot At every clocking column you can configure the Round to nearest minutes option which means that the attendance recorded will be rounded into the nearest minutes as specified in the field This function works in tandem with the Rounding option below it Up Attendance time recorded is rounded up to the nearest minute E g if Round to nearest minute is set to 15 all minutes will be rounded up as per below 1 15 minutes 15 16 30 minutes 30 31 45 minutes 45 46 59 minutes 1 hour Down Attendance time recorded is rounded down to the nearest minute E g if Round to nearest minute is set to 15 all minutes will be rounded down as per below 1 15 minutes 0 16 30 minutes 15 31 45 minutes 30 46 59 minutes 45 Midpoint Attendance time recorded is rounded according to the mid point calculated E g if Round to nearest minute is set to 15 the mid point is 7 and the clocking schedule s IN time is 9 00 am If the user verifies in less than 7 minutes after the IN time for example 9 06 am the software will round down the transaction data to be dis played as 9 00 am If the user verifies more than 7 minutes after the IN time for ex
9. 5 4 13 Do you want the automatic addition to apply on total hours exceeds per day Clicking Yes here will configure the system to automatically add the break time to an employee s total work hours by day only instead of by number of punches This will only apply if the Double Punch setting is activated 5 5 OVERTIME Clocking Schedule Specify the clocking schedules and its settings as indicated below Fixed clocking schedule is not applicable to flexi work schedule Schedule 4 Description Research amp Development Work Schedule Flexi Clocking Ra General Tole Rounding Break Overtime Ranae Genera Overtime if total flexi work hour exceeds workhour of aan ew Differential overtime if total flexi work hour exceeds workhour of Minimum minutes to work to claim OT Maximum hours to allow to claim OT Overtime amp double time for restday work The Clocking Schedule window with the Overtime tab chosen Overtime is to determine the rules for overtime in the flexi locking schedule you define here 5 5 1 Claim overtime amp Minimum work hour to claim overtime Sometimes a staff would work only for a few minutes and consider it as OT define the minimum min utes required by the company for a staff to work in order to qualify for an OT claim amp Maximum work hour to claim overtime Put a limit to a number of hour a staff could claim for overtime The def
10. 2 Tony Paxton Human resource 3 Kristina Freeman Production E 4 Mark Roland Sales amp Marketing Jenny Stone Logistic Administration NanoTech Elise Johnson SUS304749ER75494 Name Social Securty No Administration A5087364087R Department DNo Local 601844856449 Section Phone No Manager elisenanotech hq com Email Click for photo Designation 2710312013 F amp Click on Add Employee You will then be prompted with a pop up window Add Employee ID Enter the relevant ID and click Apply amp In the Employees window insert the employee s details ie Name Emp No Department etc and click Save amp You will then be prompted with a pop up window Change Group Roster In the window click on Current Payroll Cycle and Apply amp Click Close when you are done Workflow in Summary Employees Add Employee Add employee ID then Apply gt Insert employee details then Save Close Devices gt Employee Manage ment Choose employee ID then Enroll Employee New P Fill in the necessary details If necessary set Password and Card gt If enrolling fingerprint Enroll gt Place finger on OFIS scanner 4 times Okay gt Update Employee gt Apply 4 2 DOWNLOAD TRANSFER EMPLOYEES amp To download transfer employees from the terminal to TCMS V2 click on the Devices icon and double click Employee manageme
11. This can be done by configuring the following filters Date By default the Attendance Sheet displays the information by date and displays all the attendance data in the same day Employee ID This option displays the attendance data according to the user followed by the date Show Payroll Cycle This option displays the attendance data based on the payroll cycle which is the period of a beginning date and an ending date in length of time Show Tardiness You can also choose to view the attendance data and sort them according to employee s tardiness gt Late In Displays late employee s attendance data gt Early Out Displays attendance data of employees who left work earlier than the predefined Out time gt Extended Break Displays attendance data of employees who exceeded his her predefined Break Resume time gt Miss Punch Displays attendance data of employees who did not verify at the FingerTec terminal This will only appear if the employee has an odd number of punches gt Overtime Displays attendance data of employees who worked overtime On Leave Displays attendance data of employees who are on leave gt Absent Displays attendance data of employees who are absent Select Schedule Displays the attendance data of employees ac cording to created clocking schedules Select Department Displays the attendance data of employees ac cording to their department Workflow in Summary Click Atte
12. address gt Insert details gt Save TERMINAL ACTIVATION VIA COM PORT FOR SERIAL CONNECTION RS485 OR RS232 Make sure that you have connected the terminal and the compu ter installed with TCMS V2 using a serial cable It is recommended to maintain the RS232 cable length at 1 meter to avoid data loss and for RS485 the maximum distance is Ikm but excellent data repeaters should be installed with it Remember to select the correct COM port for your connection Seek assistance from your IT department or find it in your computer s De vice Manager settings PLEASE NOTE that some computers without serial ports may require se rial to USB converters to allow compatibility with RS 232 serial devices Once the cable is connected you can then start activating your ter minal The terminal of which its Product Key is being used to install TCMS V2 will appear on the first line in the FingerTec Terminal window Proceed by clicking on the relevant cell below the Model header and choos ing the model of terminal Please go to product fingertec com to find out more about FingerTec products Determine the baudrate speed of data transfer via serial connection and make sure that the value in the terminal must be the same as shown in TCMS V2 To check the baudrate value of the terminal press Menu Comm gt RS232 485 Baudrate There is a checker labeled Disabled on the far right of the FingerTec Terminal window Uncheck the Disabled
13. attached USB flash disk drive location E You may select the range of records by The next screen in the USB Flash Disk Management window amp Select the location of your USB flash disk Click From USB amp The employee data from the USB disk will appear in the provided ta ble Press Save to PC to save the employee data into TCMS V2 amp Click Close when you are done Workflow in Summary For Manual downloads Click Devices icon Download data from terminals gt Apply For Automated downloads Click Devices icon Double click Set automatic download interval gt Specify details Click Perform daily download when PC is powered on if applicable To download from USB flash disk Click Devices icon Double click USB flash disk management gt Choose between Read clocking data from a USB disk downloaded from a remote FingerTec terminal or Read employee info from a USB disk downloaded from a remote Fin gerTec terminal gt Next gt Select location of USB flash disk gt From USB gt Save to PC b Close 8 View Attendance Records All the transaction data downloaded from Fingerlec terminals are stored and processed in TCMS V2 The TCMS V2 software processes the transaction data based on your Clocking Schedule and Group Duty Roster settings The Attendance Sheet displays the processed transaction data for viewing and editing before you proceed to the Report s
14. click Next to continue The company information used here will be displayed in the attendance sheets and reports amp At the next window click Finish and wait for a pop up window saying Thank You Click Ok to continue amp Congratulations You have now successfully installed and configured the initial setup of your TCMS V2 software Wait for the FingerTec Termi nal window to pop up and carry on with the next chapter Workflow in Summary Double click TCMS V2 shortcut icon gt Choose language Enter Prod uct Key gt Next gt Set Date Format Preference Next Set Day Type keyword Next gt Choose Clocking Schedule Type Next gt TCMS V2 Password Configuration gt Next gt Finish gt Click OK when you see Thank You Terminal Activation for the first time Caution After choosing your connection type be sure to only follow the rel evant instructions to avoid any errors during configuration To start click on the Devices icon and double click Setup FingerTec terminals This will open the FingerTec Terminal window FingerTec Terminal Specify the ID number and the type of model for each installed terminal and ts known communication port for RS232 485 connection or its unique IP address for TCP IP connection In order to enable a disabled terminal make sure the terminal is connected online to your computer before you uncheck the Disabled checker IMPORTANT Cick Activate Terminal to activate the
15. company practices Job Costing and employees must enter work codes when verifying click Yes on Enable employee define work code for job costing records If your company has scenarios where an employee s working hours may extend to the next calendar day define the Maximum work hours to be Note Only choose to use in accordance to your company policies GENERAL TAB If in the scenario above the employee can do Overtime after his working hours define the Separation hours between an out clocking Note Only choose to use in accordance to your company policies Alternatively for the two scenarios above define the Separation hours between an out clocking Note Only choose to use in accordance to your company policies If you want only the first transaction in a time interval to be displayed define the Double punch for consecutive clocking Note Only choose to use in accordance to your company policies ROUNDING TAB Define Round up the work time to nearest minutes Choose Rounding calculation type Note Only choose to use in accordance to your company policies Define Round up the OT time to nearest minutes Choose Rounding calculation type Note Only choose to use in accordance to your company policies Define First rounding time range Choose the time that it should round to Note Only choose to use in accordance to your company policies Define Last rounding
16. complications or corruptions with your database amp Once the DVD is inserted it will auto run Click Run Start exe to view the flash introduction amp Click on Software and choose Software Installation Follow the pre ceding steps shown on the screen to install the TCMS V2 software amp At the first screen of the FingerTec TCMS V2 InstallShield Wizard win dow click Next to continue with the installation amp At the next screen click on accept the terms in the license agree ment after reading the User Software License Agreement Then click Next amp At the next screen specify your preferred destination folder to install the software and click Next to continue If no changes are made the location will remain at its default location in C Program Files FingerTec Worldwide TCMS V2 amp At the next screen click Install when you are ready to install the TCMS V2 software amp Click Finish when the installation completes You will find the TCMS V2 shortcut icon on your computer desktop Workflow in Summary Software Software Installation FingerTec TCMS V2 In stallShield Wizard Next accept the terms in the license agreement gt Next gt Specify destination folder and click Next gt Install gt Finish A Basic Setup Start by right clicking the TCMS V2 shortcut icon found on your desk top and choose to Run as Administrator to run TCMS V2 When prompted choose your preferred langua
17. data from the terminal every time your PC is powered on 3 4 Alternatively to download data from a USB flash disk You can perform data transfer between your PC and a remote FingerTec terminal of a selected model using an USB flash disk Clocking data or enrolled employee fingerprint templates can be downloaded from a remote terminal into a USB disk before the data is transferred to the PC Employees fingerprint templates can be transferred from the PC into a USB disk before being uploaded to a remote terminal Read data from USB disk into PC Perform auto read USB clocking data from the folder below when the PC is switched on USB data path Read interval Minute s Read employee info from a USB disk downloaded from a remote FingerTec terminal Write data from PC into USB disk Write employee info into a USB disk to be uploaded into a remote FingerTec terminal The USB Flash Disk Management window amp Click on the Devices icon amp Inthe Devices window double click on USB flash disk management amp Choose between Read clocking data from a USB disk downloaded from a remote FingerTec terminal to download only clocking data or Read employee info from a USB disk downloaded from a remote FingerTec terminal to download only employee info To proceed to the next screen click Next Write employee info into a USB disk to be uploaded into a remote FingerTec terminal Please specify the
18. is up the remaining 10 minutes will be added to his total work time Is the break paid Click Yes to include the time taken for lunch dinner into the total working hour Leaving this unchecked will deduct the break time from the total working hour Deduct whole break after time in minutes By using this function when an employee takes a break i e lunch or dinner more than the allowed minutes the whole break minutes will be deducted from the total work time For example the Deduct whole break after time in minutes is set to 65 the allowed break time is 60 minutes and an employee takes a lunch for 66 minutes In this scenario the software will automatically deduct the whole break from the total work hour of the staff Do you want to include lunch dinner time into overtime hour Click Yes to include the break times into total overtime hour 5 4 8 Auto deduct for break time in no of hours Clicking Yes here will configure the system to automatically deduct the break time from an employee s total work hours 5 4 9 Deduct no of hours for break time from overtime hour if overtime exceeds Specify the number of hours of break time that will be deducted from the overtime hour if the overtime hour exceeds the value specified in this column For example if you set this to Deduct no of hours for break time from overtime hour 1 if overtime exceeds 3 it means that if an employee works for a total of 3 hours and 5 minut
19. not apply if your company does not practice job costing Please note that using this function will also enable the unlim ited punch feature Maximum work hours to be considered as same work day You need to specify the duration in hours between a clock in and a clock out to qualify an employee for the same day s transactions This is applicable when an employee reports to work late at night and the working hours are extended until the next day If there are no adjust ments made the system may confuse the clock out transaction To avoid this you need to specify the maximum work hours of an em ployee for his her work time to be considered as the same workday For example The user verifies at the following times 10 00 pm Monday 8 00 am Tuesday If you configure the Maximum work hours to be considered as same work day to 10 hours You will get results as below IN 22 00 OUT 08 00 Monday Please note that this function can only be used if the Last log out time to be considered as same work day function is left blank This is because the Maximum work hours function is more appropriate for scenarios that involve a 24 hour facility i e fastfood restaurant whereas the Last log out time function is more appropriate for clock ing out after midnight Separation hours Following the rule above you need to specify the duration in hours be tween a clock out and a clock in for overtime to qualify an employee for
20. terminal of which its Product Key is being used to install TCMS V2 will appear on the first line in the FingerTec Terminal window Proceed by clicking on the relevant cell below the Model header and choos ing the model of terminal Please go to product fingertec com to find out more about FingerTec products Proceed by clicking on the relevant cell below the IP Address header and specifying the IP address for your terminal The default IP address is 192 168 1 201 You might have a different IP address find the details from your IT personnel amp There is a checker labeled Disabled on the far right of the FingerTec Terminal window Uncheck the Disabled button for the system to start connecting to the terminal The software may take a moment to do SO Once the Disabled checker is disabled the system reads the IP ad dress and displays the correct serial number of the terminal Once the Apply button is enabled click it to proceed amp You will now be prompted with a pop up window requiring an Activa tion Key Insert the correct key and the Apply button will be enabled when you have typed in the Activation Key Click on the Apply button and the system will prompt a Congratulations message Click OK to proceed It is crucial that you save the information to avoid connection loss be tween TCMS V2 and the terminal Once the terminal is activated in TCMS V2 all icons on the software will be activated and you are now ready to configure a
21. the same day s transactions This is applicable when an employee wants to clock in for overtime after clocking out in the morning e g finishing his normal shift after midnight and then clocking back in for overtime This is different from Maximum work hours that defines the duration be tween the clock in and clock out because Separation hours defines the duration between the clock out and clock in 5 2 6 5 2 7 For example The user verifies at the following times 10 00 pm Monday 8 00 am Tuesday 8 30 am Tuesday 8 59 am Tuesday If you configure the Maximum work hours to be considered as same work day to 10 hours and Separation hours to 1 hour You will get results as below IN 10 00 pm OUT 8 00 am OT 8 30 am Done 8 59 am Monday Please note that both the OT and Done transactions must be within the Separation hours defined for it to be considered in the same day s transactions Last log out time to be considered as same work day As mentioned in the column above if an employee checks in late at night and the work hour extends to the next day but is to be consid ered the same work day you need to specify the last log out time that the company allows to be considered as the same work day For example The user verifies at the following times 10 00 pm Monday 8 00 am Tuesday 8 30 am Tuesday 8 59 am Tuesday If you configure the Last log out time to consider as same work day 0900
22. time range Choose the time that it should round to Note Only choose to use in accordance to your company policies BREAK TAB If your company wishes to deduct break time from total work time click Yes on Ignore Break Time If your company does not employ this practice ignore the checker and go to the next tab Overtime Configure lunch time duration Configure dinner time duration f your company wishes to apply Auto Add Break Rule click Yes on the relevant checker f your company pays for employees breaks click Yes on the relevant checker f your company wishes to include lunch dinner time into overtime hour click Yes on the relevant checker f your company wishes to Deduct Whole break time if employee exceeds given break time click Yes on the relevant checker f applicable specify the number of hours of break time that will be deducted from the overtime hour if the overtime hour exceeds a specified value BREAK TAB DONE f applicable specify the number of hours of break time that will be deducted from the flexi work hour if the daily total of work hour exceeds a specified value f you want to configure the system to automatically deduct the break time from an employee s flexi work hours click Yes on the relevant checker f applicable specify the number of hours of break time that will be added to the flexi work hour if the flexi hour exceeds a specified
23. user from a group to a different restday or off day Click Different Restday gt Select User ID gt Define the day as Restday or Offday gt Click OK to save settings amp Import Roster If you already have a preconfigured group duty roster you can choose to import the group into TCMS V2 without having to redo the roster You can choose to import from two formats EXCEL or ASCII Click View Sample to view the corresponding format amp Erase Roster You can delete any duty roster from TCMS V2 by click ing on Erase Roster Select the year and the group that you want to delete and click Okay Flexi Group Duty Roster Checklist Click System Setings icon Group duty roster Click Add group gt Select relevant group Provide Group description gt Click Okay Input how minimum number of working hours necessary for overtime is calculated Week Bi Weekly Semi Monthly Month below Overtime Only After Input minimum number of working hours necessary for overtime below Overtime Only After Check on Daily Totals Auto Calculate OT 7th Day OT if applicable Nofe Only choose to use in accordance to your company policies Input all applicable holidays in Holiday List Assign clocking schedules to be applied to a group in Auto Schedule if applicable Assign specific users to a different restday or off day via Different Restday if applicable Download Data from Terminal To start click on the D
24. value f you want to configure the system to automatically add the break time from an employee s flexi work hours click Yes on the relevant checker OVERTIME TAB DONE Define minimum number of total flexi work hours to qualify for Overtime Define minimum number of total flexi work hours to qualify for Differential Overtime Define minimum number of minutes of work to qualify for Overtime Define maximum number of total hours to claim Overtime Click Yes on Overtime amp double time for restday work if your company employs this practice 6 Setting Group Duty Roster Group Duty Roster refers to an annual working calendar for all groups of staff in your company TCMS V2 provides 999 groups to be configured List of group code to be used by Employees A group duty roster can be either on a weekly routine or a rotational daily shift with maximum of three shifts within a day For open schedule duty roster without pre defined schedule code the actual schedule code will be determined from the list of possible clocking schedules only when an Employee clocks in for work Group Description Roster Shifts Day Open Schedule Overtime Only After 0 Research amp Development 40 00 I Week Edt Production 1 at Shift workers 1 I Eat The initial Group Duty Roster window Sta
25. 2013 Sunday J Eary out E WorkiOT Totais 08 04 2013 Monday E Extended Break Eon Leave 090412013 Tuesday E miss Punch E Absent 10 04 2013 Wednesday 11 04 2013 Thursday E Terminated Employees E Short Minutes 12 04 2013 Friday Select Schedule z Select Department X Employee D Name Day Type h Break Resume Out oT Done Work Overtime Total Hr Total OT Short Minute Leave Taken 1 Elise Johnson WORKDAY 9 00 AM 12 00 PM 1 01 PM 5 41 PM 8 0 0 41 2 Tony Paxton WORKDAY 9 01 AM 12 00 PM 1 09 PM 5 41 PU Ta oa 3 Kristina Freem WORKDAY 9 00 AM 12 12 PW 1 09 PM 7 01 PM 754 201 i ai 5 Mark Roland WORKDAY 8 56 AM 12 12 PM 12 46 PM 5 41 PM 8 04 Jenny Stone WORKDAY 8 56 AM 12 12 PM 12 52 PM 5 41 PM 8 0 0 41 T 4 La Double cick on the respective siot for excused cocking E Total Original Clocking Help Download To History t Muti Shifts Leave Taken Undo Double clicking on the time slot chosen to be edited amp Input anew value and click Apply The new attendance time will take place at the time slot for the Attendance Sheet as well as at the re port amp Please note that if your attendance time is displayed in AM PM format you will need to press the P button on your keyboard when inserting va
26. Clocking 5 2 5 3 5 4 5 1 1 Total days 5 1 2 Day Type 5 1 3 Rounding each clocking slot 5 1 4 Rounding for first in and last out for job costing only General 5 2 1 Clocking pair 5 2 2 Employee define In Out records 5 2 3 Job costing 5 2 4 Maximum work hours to be considered as same work day 5 2 5 Separation hours 5 2 6 Last log out time to be considered as same work day 5 2 7 Double punch Rounding 5 3 1 Rounding total work time and overtime 5 3 2 Rounding time range Break 5 4 1 Ignore Break time 5 4 2 Lunch time duration for flexi lunch range in minutes 5 4 3 Dinner time duration for flexi dinner range in minutes 5 4 4 Do you want to apply Auto Add Break Rule when you include lunch dinner break 5 4 5 Is the break paid 5 4 6 Deduct whole break after time in minutes 5 4 7 Do you want to include lunch dinner time into overtime hour 5 4 8 Auto deduct for break time in no of hours 5 4 9 Deduct no of hours for break time from overtime hour if overtime exceeds ooo N AQ 13 13 14 15 16 21 22 5 4 10 Deduct no of hours for break time from flexi work hour if daily total of work exceeds 5 4 11 Do you want the automatic deduction to apply on total hours exceeds per day 5 4 12 Auto add time in hour format if flexi work surpassed 5 4 13 Do you want the automatic addition to apply on total hours exceeds per day 5 5 Overtime 5 5 1 Claim overtime 5 5 2 Others SETT
27. FING RIEC www fing A Central Solution for Time Attendance and Access Control COPYRIGHT NOTICE All rights reserved No part of this book may be reproduced or transmitted in any form or by any means electronic or mechanical including photo copying recording or by any information storage and retrieval system without written permission from FingerTec Worldwide Sdn Bhd Every precau tion has been made to supply complete and ac curate information Information in this document is subject to change without prior notice FINGERTEC WORLDWIDE SDN BHD DISCLAIMER No person should rely on the contents of this publication without first obtaining advice from a qualified professional person The company expressly disclaims all and any liability and re sponsibility to any terminal or user of this book in respect of anything and of the consequenc es of anything done by any such person in reliance whether wholly or partially upon the whole or any part of the contents of this book FING rRTEC Table of Contents E ovo instALLATION E Basic setup TERMINAL ACTIVATION FOR THE FIRST TIME 3 1 Terminal Activation Via USB Or USB Client 3 2 Terminal Activation Via TCP IP 3 2 Configuring your IP address 3 3 Terminal Activation Via Com Port For Serial Connection RS485 Or RS232 ENROLL ADD OR DOWNLOAD TRANSFER EMPLOYEE 4 1 Enroll Add New Employee 4 2 Download Transfer Employees CONFIGURE CLOCKING SCHEDULE 5 1
28. ING GROUP DUTY ROSTER 6 1 Overtime 6 1 1 Overtime only after 6 1 2 Others 6 2 Side Bar 6 2 1 Others DOWNLOAD DATA FROM TERMINAL VIEW ATTENDANCE RECORDS ADDING EMPLOYEE LEAVES INTO ATTENDANCE SHEET BH MANIPULATE EDIT DATA IN THE ATTENDANCE SHEET 10 1 Editing Attendance Time 10 2 Changing Attendance Time Displayed from AM PM to 2400 Format 10 3 Editing Data Under the Details Column 10 3 1 To edit transaction under Details 10 3 2 To remove transaction under Details 10 3 3 To add transaction under Details BR GENERATE TCMS V2 REPORT 25 29 30 31 33 35 37 39 39 41 41 45 Q 2 D Q O O D 2 73 Installation Guide for TCMS V2 Software This is an abridged version of the TCMS V2 User Guide meant to guide you with your initial TCMS V2 installation and the basic setup required to use the Flexi Schedule in the software To fully explore TCMS V2 and all its extensive features please refer back to the TCMS V2 User Guide Get ready with the Fin gerTec Going Green DVD provided with your FingerTec purchase and here we 90 In case of a lost damaged DVD you can download the latest version of the software online at user fingertec com software updartes htmli EJ Dv installation amp Insert the Fingerlec Going Green DVD into your computer Please note that if you are sharing TCMS V2 on multiple workstations make sure that you do clock operation from one workstation at a time to avoid
29. TENDANCE TIME koks Show Payroll Cycle 7 Monthly E Last Payroll Cycle Drag amp Drop Clocking t Date Show Tardiness 7 Late n E Overtime 09704 2013 09 01 AM 07 04 2013 f EEary out E WorkOT Totais 08 04 2013 H E Extended Break Eon Leave 09 04 2043 L El miss Punch E Absent 10 04 2013 f 11 04 2013 i E Terminated Employees short minutes 42 04 2013 Select Schedule x Select Department v Name Day Type Break Resume Out oT Done Work Overtme Totalkr Total OT Leave Taken Elise Johnson WORKDAY 9 00 AM 12 00 PM 1 01 PM 5 41 PM 800 os Tony Paxton WORKDAY 9 01 AM 12 00 PM 1 09 PM 5 41 PM 74 onj Kristina Freer WORKDAY 9 12 AM 12 12 PM 1 09 PM 7 01 PM 748 201 Mark Roland WORKDAY 8 56 AM 12 12 PM 12 46 PM 5 41 PM 800 0 41 Jenny Stone WORKDAY 8 56 AM 12 12 PM 12 52 PM 5 41 PM 800 041 gt Original Clocking Muti Shifts Import Leave Export Close The Attendance Sheets window amp Inthe Attendance Sheet window click on the Edit button amp Double click at the time slot that you wish to edit 7 Attendance Sheets 09 04 2013 fo ee s Date E ee Show Payroll Cycle Monthly Last Payroll Cycle Drag amp Drop Clocking t Correct Slot Weekday Show Tardiness 7 Late in E Overtime ONDINO 12 12PM 071041
30. ample 9 08 am the software will round up the transaction data to be displayed as 9 15 am Rounding for first in and last out for job costing only There is a button where you can choose to apply Rounding for first in and last out for the purpose of job costing simplifying management s work in determining the price costing for each different task Leave it blank if you do not wish to use this rule in your attendance data Available for job costing For a sample solution on how to setup the job costing feature for multiple different jobs please refer to www fingertec com newsletter Feb2013 as 01 html 17 Clocking Schedule Specify the clocking schedules and its settings as indicated below Fixed clocking schedule is not applicable to flexi work schedule Schedule 1 Description Research amp Development Work Schedule Flexi Clocking Rai all Tolerance Rounding Break Overtime Please specify the maximum number of in out clocking pairs for this flexi hour schedule Enable Disable Employee Define In Out records der Employee press key button to define status during attendance reporting Enable Disable employee define work code for job costing records Employee enter work code to specify job during work complete attendance reporting Maximum work hours to be considered as the same work day Separation hours between an out clocking and subsequent in clocking to qualify for next day ie b
31. ault maximum is 24 hours 5 5 2 Others Overtime Define the number of hours considered normal working hour for flexi work For example if it is set to 8 hours if an employee exceeds that 8 hours the next hour and after are considered as over time Differential overtime In some companies their employees are given a different overtime rate after a certain work period Define how many hours the employee is required to work before he she is entitled for different overtime Overtime and double overtime for rest day work In some companies employees are entitled for overtime and double time if they work on a rest day Tick the checker to enable the employee for the overtime amp double time Flexi Clocking Schedule Checklist INITIAL SETUP Click System Setings icon Clocking Schedule Edit existing clocking schedule Or Add Schedule gt Flexi ol Kole NER PN Choose Day type Round to nearest minutes Choose Rounding calculation type Note Only choose to use in accordance to your company policies For companies that practice Job Costing Check on Rounding for first in and last out for job costing only Note Only choose to use in accordance to your company policies GENERAL TAB Choose number of Clocking Pair 3 2 or 1 If employees must define their transaction status clocking in or out when verifying click Yes on Enable Employee Define In Out records If your
32. button for the system to start connecting to the terminal The software may take a moment to do SO When the connection is established the system will prompt you to in sert the Serial Number of your terminal Insert the correct serial number which can be found on the same hologram sticker pasted at the back of the FingerTec Going Green DVD cover You will now be prompted with a pop up window requiring an Activa tion Key Insert the correct key and the Apply button will be enabled when you have typed in the Activation Key Click on the Apply button and the system will prompt a Congratulations message Click OK to proceed It is crucial that you save the information to avoid connection loss be tween TCMS V2 and the terminal Once the terminal is activated in TCMS V2 all icons on the software will be activated and you are now ready to configure and use TCMS V2 Workflow in Summary Click Devices icon Setup FingerTec terminals gt Choose the terminal model gt Determine and compare baudrate value gt Uncheck Disa bled button gt Insert Serial Number gt Insert Activation Key Apply OK gt Save gt Close Enroll Add or Download Transfer Employees 4 1 ENROLL ADD NEW EMPLOYEE amp To enroll add a new employee into TCMS V2 click on the Employees icon You will then be prompted with a pop up window Employees eee Department Group Roster Terminate 7 A Employees 1 No Employee D 1 Etise Johnson
33. ection To start click on the Attendance icon The Attendance Sheets window will popup after that Attendance Sheets 09 04 2013 em Date Employee D Show Payroll Cycle Monthly E Last Payroll Cycle Drag amp Drop Clocking to Date Weekday Show Tardiness 7 Late in E Overtime 06 04 2013 Saturday A E earty 0ut E work OT Totals 07 04 2013 Sunday E Extended Break Eon Leave 08 04 2013 Monday E miss Punch E Absent 10 04 2013 Wednesday El Terminated Employees E short minutes 11 04 2013 Thursday Select Schedule Select Department xj Employee 0 Name Day Type Schedule m Break Resume out OT Done Work Overtime TotalHr Total OT Short minute Leave Taken aq 1 Elise Johnson WORKDAY 0 9 00 AM 12 00 Pm 1 01 PM 5 41 PM 800 onj 2 Tony Paxton WORKDAY of 9 01 Am 12 00 PM 1 09 Pu 5 81 Pu 7 oa Kristina FreemWORKDAY of e12Am 1212 Pu 109 PM 7 01 PM 74 201 4 Mark Roland WORKDAY 0 8 56 AM 12 12 Pm 12 46 Pm 5 41 Pm 80 oa S Jenny Stone WORKDAY o 8 56 AM 12 12 Pm 12 52 Pm 5 41 Pm 3 0 0 41 eee 5 E Total Original Clocking E ten Download Totistory Edt Muti Shifts Generate Import Leave Export Close You have the option to select how you would like your data to be displayed on the Attendance Sheet
34. es of overtime the overtime will be deducted by 1 hour of break time Therefore total overtime is 2 hours and 5 minutes 5 4 10 Deduct no of hours for break time from flexi work hour if daily total of work exceeds Specify the number of hours of break time that will be deducted from the flexi work hour if the daily total of work hour exceeds the value specified in this column For example if you set this to Deduct no of hours for break time from flexi work hour 1 if daily total of work exceeds 8 it means that if an em ployee takes flexi hour of 9 hours the total time will be deducted by 1 hour of break time Therefore total flexi hour is 8 hours 5 4 11 Do you want the automatic deduction to apply on total hours exceeds per day Clicking Yes here will configure the system to automatically deduct the break time from an employee s flexi work hours by day only in stead of by number of punches This will only apply if the Double Punch setting is activated 5 4 12 Auto add time in hour format if flexi work surpassed Specify the number of hours of break time that will be added to the flexi work hour if the flexi hour exceeds the value specified in this col umn For example if you set this to Deduct Auto add time in hour format 1 if flexi work surpassed 8 it means that if an employee takes flexi hour of 9 hours the total time will be increased by 1 hour of break time Therefore total flexi hour is 10 hours
35. esired time For example any transaction between 8 45 am 9 00 am will be rounded to show as 9 00 am amp Last rounding This function is designated for the OUT time only You can round the OUT time into the desired time For example any trans action between 5 01 pm 5 15 pm will be rounded to show as 5 00 pm 5 4 BREAK Specify the clocking schedules and its settings as indicated below Fixed clocking schedule is not applicable to flexi work schedule Schedule 1 Description Research amp Development Work Schedule Flexi Clocking ang General e Rounding Break overtime Ignore Break Time PE c 25 oe PET ao if Yes flexi work hour is calculated based on last clocking minus first clocking Lunch time duration for flexi unch range in minutes Dinner time duration for flexi dinner range in minutes Do you want to apply Auto Add Break Rule when you include lunchidinner break Inthe leash A A E E ae he neta ene oe eee Deduct whole break after Do you want to include lunch dinner time into overtime hour oe Do you want to exclude full unch dinner if it is greater then allowed Deduct no of hours for break time from overtime hour EE if overtime exceeded Deduct no of hours for break time from flexi Work hour vv o o ee ee if daily total of work exceeds Do you want the automatic deduction to apply on total hours exceeds per day Auto Add Time in h
36. evices icon and double click Download data from ter minals This will initiate the Manual Download Clocking Data window Click Apply to continue Once you have clicked Apply the data from the connected terminals will be downloaded into the TCMS V2 and the data will be automatically deleted after the download process Alternatively you can choose to configure TCMS V2 to specify the interval time in which it will automatically download the clocking data from the con nected terminals To configure automatic download intervals Set Clocking Download Interval Use this function to specify the time interval for the system to download the clocking data from the data terminal automatically o Second s Specify the time interval for the system to activate the automatic download process before and after each clocking time o Minute s Specify daily download timer for the system to activate the automatic download process everyday 12 00 AM o clock 12 00AM o clock Perform daily download when computer is powered on Amy The Set Clocking Download Interval amp Click on the Devices icon amp In the Devices window double click on Set automatic download in terval amp The Set Clocking Download Interval window will pop up Specify the duration of the interval and the time the download process will take place amp Click on Perform daily download when PC is powered on if you want to download
37. g hours is 80 and the employee has worked a total of 90 hours during half a month the employee will get 10 hours to be considered as overtime amp Month Overtime is given only after the accumulated working time in a month exceeds the specified value For example if the predefined working hours is 160 and the employee has worked a total of 180 hours during the month the employee will get 20 hours to be considered as overtime 6 1 2 Others The options below may or may not apply to your company These op tions will affect how the total overtime hours are calculated Choose according to your company policies Daily totals Auto calculate overtime gt 7th day overtime 6 2 SIDE BAR 6 2 1 Others amp Holiday List Every company has its own holiday list Click Holiday List and configure the holidays applicable to your company When the holiday is activated that particular date s box will turn purple as shown in the picture above amp Auto Schedule With Auto schedule you can assign one or more clock ing schedules to be applied to a group for a week or a month Once you have set this TCMS V2 will automatically apply the said schedules to the group duty roster To configure Define Day type as Weekend or Workday Define the clocking schedule for the particular day gt Define the date range for this schedule to take effect gt Click Okay to save settings amp Different Restday You can assign a specific
38. ge The language used in this guide is English At the next screen enter the relevant Product Key for authorization to use the software The information required including Product Key and Terminal Serial Number is located at the back of the FingerTec Going Green DVD cover Click Next after entering the Product Key At the next screen options are given for your date format preference This will affect how recorded transactions are displayed and can be changed later on An example is displayed for reference Choose ac cordingly and click Next At the next screen choose the keywords to label your company s working and non working days Three options are given for non work ing days to accommodate different wage rates on different non working days Also choose the first day of the week ie Sunday in UAE Monday in USA the payroll cycle used Monthly Weekly etc and the payroll cycle s start date Choose according to your company s policies and click Next At the next screen choose the type of schedule to use accordingly ie Flexi for workers with flexible clocking times Weekly for normal workers For advanced users you can choose to edit the clocking schedule here by clicking on More Options For other users click Next to continue At the next screen configure the password that will be used to access TCMS V2 If left empty the TCMS V2 can be accessed by anyone using the computer Also fill in the company information and
39. lues between 12 00 p m to 11 59 p m e g 1 30 p m amp The edited attendance is highlighted in bold to indicate that the par ticular attendance time has been edited amp Remember to click Save after making any changes amp You can still view the original raw data for the time slot displayed in the Drag Drop Clocking box The raw data in the Drag Drop Clocking box is not editable Workflow in Summary Click Edit gt Double click time slot to be edited Input new value gt Click Apply Click Save 10 2 CHANGING ATTENDANCE TIME DISPLAYED FROM AM PM TO 2400 FORMAT Choose one of the options from the following to display the attendance date and Choose one of the options from the following to display the attendance date and calculated hour calculated hour uuspo1vvvy 2400 Poe ds and un 100 1YYYY 2400 ane of daio and ne o0 mm YYYY awpn 100412015 00 3204 DD 11 LYYYY awpa 1004 2013 08 52 23 AM __ YYYY 1 MM IDD YYYY 1 NM IDD Gregorian Calendar mhhh Example of hour Gregorian Calendar mhhh Example of hour hh mm p s hh mm 09 32 sevens sunde amp In the main TCMS V2 window click on the System Settings icon amp In the System Settings window double click on Date Hour format amp Choose from the options available to display the attendance time as well as the calculated hour displayed Preview boxes are available to display the changes made before you ch
40. minals will be displayed amp Select the employees you want to transfer download to TCMS V2 You have the option to select All None or Some Selecting All will highlight all employees from the terminals If you choose to select Some you need to click on the employees that you want to transfer download to TCMS V2 To undo your selection click None amp Choose the type of data you want TCMS V2 to download from your terminal It is recommended that you select all the 4 checkers Ignore Face ID if your terminal does not record face templates amp Check on Do not overwrite PC s employee info if no terminal data is downloaded if you already have employee data in Employee Man agement and would like to keep the existing employee data amp Click Apply once you have confirmed your selection All the selected employees will appear in the Employee Management window Click Save Employee to save the data in TCMS V2 amp After you have completed the editing and you have checked the ac curateness of the data update it back to the terminal by clicking the Update Employee button amp Select the employees you want to update and click Apply for the changes to take effect on the terminal This will also sync the terminal and the workstation s clocks together Workflow in Summary Devices gt Employee Management gt Download Employee gt if more than one terminal avtivated Select Terminal ID Select Employees to download transfer
41. nd use TCMS V2 Workflow in Summary Click Devices icon Setup FingerTec terminals gt Choose the terminal model gt Specify IP address Uncheck Disabled button Click Apply after Serial Number is displayed gt Insert Activation Key Apply OK gt Save Close 3 2 1 Terminal Activation Via TCP IP In some cases i e you have an empty port on your PC and do not have a switch it is necessary to set a static IP address on your local Network Interface Controller NIC To configure your IP address auto matically in Windows 7 follow these steps On your Desktop Go to Start and then go to Control Panel Left click on Network and Internet and choose Network and Sharing Center On the left side choose Change adapter settings Right click on your network card icon and choose Properties from the drop down menu Under the Networking tab choose Internet Protocol Version 4 TCP IPv4 click on Properties In next window click on Use the following IP Address and fill in the relevant details If unsure of the details here please refer to your IT personnel Save your changes to avoid any information loss Workflow in Summary Start gt Control Panel gt Left click on Network and Internet gt Network and Sharing Center Change adapter settings Right click on your network card icon gt Properties gt Under Networking choose Internet Protocol Version 4 TCP IPv4 gt Properties gt Use the following IP
42. ndance records icon Configure filters accordingly to view the records EI Adding Employee Leaves Into Attendance Sheet The administrator can add the leaves taken by employees into the Attend ance Sheet This can be done either with the Leave Taken button or by di rectly editing the cell under the Leave Taken column To use the Leave Taken button amp Click Edit and the Generate button will be replaced by the Leave Taken button Show Payroll Cycle Monthly Last Payroll Cycle Drag amp Drop Clocking to Show Tardiness 7 Late in Overtime a Eary Out WorklOT Totals E Extended Break Elon Leave Miss Punch Absent Terminated Employees E Short Minutes Select Schedule w Select Department Break Resume out oT Done Work ime Total Hr Total OT Short Minute Leave Taken Elise Johnson 12 00 Put 1 01 PM 80 z Tony Paxton 12 00 PM 1 09 PM 7 59 Kristina Freen 12 12 PM 1 09 PM 7 48 Mark Roland 12 12 PM 12 46 PM 8 0 Jenny Stone 12 12 PM 12 52 PM 8 4 Double cick on the respective sit for excused clocking E Totai Hep Download ToHistory edt mumstins Leave Taken The Attendance Sheets window after clicking Edit amp Click Leave Taken and this will prompt the Enter Leave Taken win dow
43. nt Please note that if you have more than one terminal please select your termi nal Otherwise the terminal will be selected by default 5 Employee Management List of fingerprint templates stored in computer database for the each Employee indicating no of fingerprints enrolled type of Employee privilege and manual input password Click the buttons below to download Employees from terminal update Employees to terminal delete Employees from terminal or delete Employees from computer Select Department Fingerprint Face Employee Name Password Card D s Mark Roland Jenny Stone 1 1 1 1 1 Enroll Employee Download Employee Update Employee Delete Employee Terminal Delete Employee PC The Employee Management window Click on Download Employee inside the Employee Management win dow as shown above and you will be prompted with a pop up win dow Download Employees from Terminal amp Ignore this step if you have only one terminal connected to TCMS V2 If you have more than one terminal connected to TCMS V2 select the terminal ID you want to transfer download the employees from by clicking on Select Terminal ID All the connected terminals IDs will be shown in the dropdown menu Once you have made your selection all employees from the ter
44. oftware may take a moment to do SO The system will prompt you to insert the Serial Number of your terminal nsert the correct serial number which can be found on the same hologram sticker pasted at the back of the FingerTec Going Green DVD cover and then press Enter Once the Apply button is enabled click it to proceed amp You will now be prompted to insert the Activation Key of the terminal nsert the information and then click OK Save gt Close This establishes the connection between the TCMS V2 software and the terminal via USB and you can start downloading data from the terminal to TCMS V2 It is crucial that you save the information to avoid connection loss be tween TCMS V2 and the terminal Once the terminal is activated in TCMS V2 all icons on the software will be activated and you are NOW ready to configure and use TCMS V2 Workflow in Summary Click Devices icon Setup FingerTec terminals gt Choose the terminal model gt Uncheck Disabled button gt Insert Serial Number gt Enter Ap ply gt Insert Activation Key OK gt Save gt Close 3 2 TERMINAL ACTIVATION VIA TCP IP amp Make sure that you have connected the terminal and the computer installed with TCMS V2 to a switch using a CATS cable Once the cable is connected assign a fixed static IP address to your computer Refer to 3 2 1 for instructions on how to configure your IP address You can then start activating your terminal The
45. oose to save it amp When you are done click on Save then Close The changes will be reflected in the attendance records Workflow in Summary Click System Settings Double click Date Hour format Choose from options available Save Close 10 3 EDITING DATA UNDER THE DETAILS COLUMN Please note that this is only possible if the Job Costing function or Unlimited Punching function is turned on 10 3 1 To edit transaction under Details Employee D Show Payroll Cycle Monthly E Last Payroll Cycle Drag amp Drop Clocking to mer J a Show Tardiness F Late n E Overtime KEENE U7 04 2013 Fleary out Eon Leave 08 08 2013 E Extended Break El Absent 09 04 2013 E miss Punch 10 04 2013 12 43 PM 10104 2013 10 04 2013 02 17 PM 11 04 2013 i E Terminated Employees E Short Minutes 10 04 2013 02 30 PM 12 04 2013 Fri Select Schedule Select Department WNS 0512 PM 10 04 2013 08 00 AM 10 04 2013 11 39 AM 10 04 2013 12 43 PM Resume Out oT Done Details P Work Overtime 6 53 PM 4 40 Leave Taken Hour WORKDAY WORKDAY gt Original Clocking E Mut Shifts Generate ImportLeave Export Close Example of transaction that can be edited amp In the Attendance Sheet window click on the Edit button amp Click on the Details header and the Job Cost window will pop up
46. our format ooo oe sm an if flexi work surpassed Do you want the automatic addition to apply on total hours exceeds per day The Clocking Schedule window with the Break tab chosen Break is to determine the rules for break time allowed in the clocking sched ule and the rules will determine the presentation of time in the attendance sheet 5 4 1 5 4 2 5 4 3 5 4 4 5 4 5 5 4 6 5 4 7 Ignore Break time Click Yes if you do not wish to include break time in the calculation of total working hours This will deduct break time from work time In layman s terms clicking Yes means that the company will pay for the break time regardless of how long it is If you click on the checker the flexi work hour will be calculated in this formula Last clocking First clocking Flexi work hour Lunch time duration for flexi lunch range in minutes Specify the length of lunchtime allowed for a flexi schedule employ ee in this schedule Dinner time duration for flexi dinner range in minutes Specify the length of dinnertime allowed for a flexi schedule employ ee in this schedule Do you want to apply Auto Add Break Rule when you include lunch dinner break This is applicable to workers who clock in early after breaks to con tinue work Clicking Yes will mean that any remaining lunch dinner time will be added into work time For example if it is enabled and an employee clocks in 10 minutes before his break time
47. reak time Last log out time to consider as same work day Recommended for the last log out time after 12 00am Double punch for consecutive clocking in a clocking slot if it is within minutes of The Clocking Schedule window with the General tab chosen These are general rules that you need to set in flexi clocking schedules These rules will affect how the transactions are recorded or calculated 5 2 1 5 2 2 Clocking pair The maximum pairing of clocking time in TCMS V2 is THREE eg IN OUT Break Resume OT DONE We recommend setting THREE pairs to ensure that all clock out information shows up correctly Select your preference according to your company policies Employee define In Out records Click Yes if you want users to press the relevant key button to define their status during attendance reporting For example an employee must push the IN button on the terminal before clocking in and pushes the OUT button before clocking out Leaving this checker unchecked will prompt the system to accept the clocking times of the user and slot them into the appropriate clocking slots automatically Please note that most users do not use this function as implementation is hard due to employees mixing up the buttons 5 2 3 5 2 4 5 2 5 Job costing Click Yes if you want users to enter their workcode to specify their tasks in the attendance report This is only appropriate for job costing pur poses and does
48. rt with these easy steps amp Click on the System Settings icon and double click Group duty roster This will initiate the Group Duty Roster window amp Click Add Group gt Select the Group from the list of the drop down menu amp Once you have selected the Group from the list the type of Roster will be displayed to match your earlier configuration amp Provide the description of the Group b Click Okay amp The Group Duty Roster window will be displayed ready for you to con figure The Group Duty Roster is presented like a yearly calendar The possible con figurations in the Group Duty Roster window are listed below A checklist is provided at the end of Chapter 6 page 32 to recap the necessary steps involved in configuring Group Duty Rosters Group Duty Roster Select group yearly duty planner according to the year selected Use Holiday List for holidays that are applicable to all group duty rosters and Auto Schedule to faciltate the rotational shift planning and optional open schedule codes Different Restday is applicable for Employees of the same weekly duty roster but have different restday in the week You may change each day planner by right clicking the cell in order to change the day type or clocking schedule 2013 Group 1 Description Research amp Development Overtime Only After Normal Shift 40 00 Week E Daiy Totals SE Auto Calculate OT E 7th Day OT 1 1 1 Holiday Li
49. s To start click on the Reports icon The Generate New Attend ance Records window will popup after that Please specify the date which you want the attendance records to be generated Any existing records will be removed and new attendance records can be converted from terminal data audit list You may overwrite default schedule code from the predefined group duty roster with the new schedule code You may select the range of records by Department Employee D GA None Some Date 0104 2013 30 04 2013 Change to new schedule code fe Convert from data audit ist v Keep Manualy edited times The Generate New Attendance Records window amp The TCMS V2 offers a choice of 29 report templates to generate dif ferent reports for different purposes Choose according to your com pany s needs For more detailed explanations on every report please refer to the following link here www fingertec com tcms reports pdf amp After choosing the report type select the data range and date range according to your company s needs amp To print the report click on Print To view the report before printing it click on Preview amp To save the report for future reference choose the relevant file format in the drop down menu below the Preview button and click Save In the Save As popup window input the file nume select the save path and click Save to start saving
50. search amp Development Work Schedule Flexi Clocking ran General Tolerance Rounding Break Overtime Instruction Weekday Day Type in Break Resume or Sunday RESTDAY Monday WORKDAY Tuesday WORKDAY Wednesday WORKDAY Thursday WORKDAY Friday WORKDAY Saturday WORKDAY Round to nearest minutes Rounding ly ir E Rounding for first in and last out for job costing only The Clocking Schedule window with the Clocking tab chosen These are Clocking rules that you need to set in flexi clocking schedules which includes configurations for the days and the time recorded for transactions If you would like the late ins and early outs to be displayed input values for the IN and OUT times Otherwise leave it blank 5 1 1 Total Days There is a total of 7 days per week that can be selected for input How ever the actions available for each day will depend on its Day Type 5 1 2 Day Type There are 4 different Day Types to choose from according to your needs Workday Rest day Off day and Holiday 5 1 3 5 1 4 Work Day This will define the normal working days for your company By default Monday to Saturday will be marked Work day Rest Day This will define the normal non working days for your com pany By default Sunday will be marked Rest day Holiday This will define the non working holidays for your company
51. st 1 Auto Schedule a 1 Different Restday 1 1 1 1 1 a import Roster Erase Roster The Group Duty Roster window ready to be configured 6 1 OVERTIME 6 1 1 Overtime only after TCMS V2 treats extra working time as overtime or OT when it exceeds the predefined value You can choose to accumulate extra time ei ther by week or month amp Week Overtime is given only after the accumulated working time in a week exceeds the specified value For example if the predefined working hours is 40 and the employee has worked a total of 45 hours during the week the employee will get 5 hours to be considered as overtime amp Bi weekly Overtime is given only after the accumulated working time in two weeks exceeds the specified value For example if the predefined working hours is 80 and the employee has worked a total of 90 hours during the two weeks the employee will get 10 hours to be considered as overtime amp Semi monthly Semi monthly is different than bi weekly as bi week ly calculates every two weeks ie every other Friday while Semi monthly calculates twice a month ie every 15th and last day of the month Overtime is given only after the accumulated working time in half a month exceeds the specified value For example if the predefined workin
52. terminal to download clocking data from terminal Disabled Product Key Activation D Description Model SerialNo Connection Baudrate IP Address Se JnerJevue 1 ofi terminal R2 218407 US8 s200 192 168 1201 XQOS4 JLEX YMEF KJF3P2MZ 2 OUT terminal Q2i 7128345 TCP IP 115200 192 168 1 250 Help Add Delete Activate Terminal Advanced Settings The FingerTec Terminal window 3 1 TERMINAL ACTIVATION VIA USB OR USB CLIENT amp Make sure that you have a USB flash disk complete with information of the terminal that you want to connect to TCMS V2 Change the Con nection Type to USB or USB Client if you are activating a TA300 termi nal PLEASE NOTE that if you have more than 1 terminal connecting via USB you will need to change the device ID number Please refer to Chapter 2 of the TCMS V2 User Guide for instructions Choose the terminal model The terminal of which its Product Key is being used to install TCMS V2 will appear on the first line in the Fin gerTec Terminal window Proceed by clicking on the relevant cell be low the Model header and choosing the model of terminal Please go to_product fingertec com to find out more about FingerTec products There is a checker labeled Disabled on the far right of the FingerTec Terminal window Uncheck the Disabled button for the system to start connecting to the terminal The s
53. the report amp TCMS V2 can be configured to send reports via your SMTP email To send the report to email recipients choose the relevant file format in the drop down menu below the Preview button and click Email In the Recipient email address popup window input the recipient s email address CC Subject and Message It supports SMTP email serv ers with an SSL connection Click on the Send via SMTP server and Use SSL checkers and fill in the relevant details Click Apply to generate the report and send the email with the attached report file Workflow in Summary Click Reports icon gt Choose report type Select data range and date range gt To view the report before printing click Preview To print the report click Print To save the report Choose file format Click Save gt Input file name gt Select save path Click Save To email the report Choose file format Click Email Input Recipi ent Email Address CC Subject and Message click Send via SMTP server and Use SSL checkers Input relevant SMTP and Port details gt Click Apply FING RIEcC www fingertec com 2013 FingerTec Worldwide Sdn Bhd All rights reserved 042013
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