USER MANUAL
Contents
1. if allowed in Employee Master and reflected in this report This report shows the department wise over time status of employees on that day This report shows the shift chart of the employees of a month This report can be generated for all shifts fixed rotational ignorable rotational shifts only fixed shifts only This chart shows shift pattern weekly off First and second and the shift of each day employee wise This report shows the attendance details of employees like total present absent leave weekly off OT and OT amount for a month This report shows the department wise attendance details of employees like total employees in the department number of presents absents leaves and weekly off This report shows the regularity chard of the employee This report shows total loss hours for the company employee wise on account of their early departure before permissible time limit It also shows the no of days the employee has left early Time Loss And Over Stay Only those employees name will be shown in this report who have come after the Late and Over Stay Leave Leave Card Sanctioned Leaves Accrued Leaves Consumed Leaves Balance Leaves Leave Register permissible late arrival time and worked more than the working hours This report consists of the total late hours number of days late and total over stay employee wise This report shows the information of all the employees who have come late o2. LOI to L20 Weekly Off include Fes No f yes then the weekly off coming between the leaves will be considered as leave else it will be considered as weekly off Holiday Include Yes No The calculation of the leave is done in the same fashion as in the case of Weekly Off include If you want to specify the opening balance of the leave i e accrued eave you are required to select the Zeave Accruable Yes No Leaves like On Duty or Leave Without Pay should not be entered here In the leave type you can specify either Leave or Present or absent E g It will be Leave in case of CL or SL or EL and it will be Present in case of On duty and it will be Absent in case of Leave without pay Sanction limit Min amp Max here one can set the sanction limit for a particular leave for example if Min value is 2 in that case you can t apply less than 2 leave if Max value is 20 you can t apply more than 20 leave in a single stretch Carried and Fixed This option can be used for carry forward leave in next year This will calculate the leave based on formula you have set Leave Master Leave Field o e Leave Lade m Leave Description CASUAL LEAVE Leave Type Leave G Carried C Fixed Weekly Off Include Tes Ma Min 100 00 Max ULL UU Holiday Include r es Ma Present 100 00 Leave DU OU May Accrual Limit 000 00 b Leave Application You can use this to enter any type leaves or tours for single or group of employees for a single or
3. Version 1 0 Oct 1 2007 How to get started Double click on TimeWatch shortcut it will show you License window and then ask for the valid user name and password that is shown below License No This Product is Licensed Lo DEMO DEMO DENDO DEMO Enter a user name and password that is valid for Time Office then click ok button when this is valid then main screen display which is shown below System Main Transaction Data Process Leave Management Admin Reports About Us Timewatch Application This is the main screen of Time Office Software that shows all Masters Transactions and Reports Client Copy Adman Technologies Pvt Ltd 2006 Page No 7 T LEER Haz ot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Menu Details The TimeWatch Time Office s w has a number of menus and sub menus that contains various modules and functions or tasks that can be performed as a part of Time amp Attendance system Following is the list of menus and the sub menus available in the TimeWatch Time Office application System Main Se Minimize Controller Punch Entry for Attendance Calendar Monitor User Log Attendance Register Updation Dependants Nominees Payroll Management Leave Management Admn S Reports Daly J Master Report Writer Client Copy Adman Technologies Pvt Ltd 2006 Page No 8 T Adman Technologie
4. box If that employee is a non RTC employee you can do manual punch day by only But if it is a RTC case you can do manual punch from the date you are giving in the Process from column up to the date in which the End of Day Clearance is done In that case system will rearrange the whole punches also Client Copy Adman Technologies Pvt Ltd 2006 Page No 19 T Adman Technolanies Pot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 If you want to delete one punch you first select that punch by clicking on the second grid and press De ete key b Overstay to Overtime OS OT Voucher is using to enter the value of overtime manually Once you give the Paycode and Date you will get a screen like OS to OT Conversion Youcher Payoode 40503A Date 01 01 2006 x Shift Lunch Name AMIT GUPTA Card Ma Q0008213 Code GEN Designation Kon Company CANTABIL INTERNATIONAL P LTD Ta Department ACCOUNTS SECTION Borse Catagory H Section STAR CITY MALL Grade D Shift In Shift Out Lunch Out Lunch In Actual Overstap pono Overlime Granted D UU 0s is Overtime Amount Here you can simply enter the value of OT c Shift Change Window In case an employee is allowed to work in shifts than his usual shift this change will have to be notified in order to rectify the late early and overstay overtime duration s You will be asked the employee s code and the dates for
5. multiple days Before using this Transaction you should make sure that all possible leave types are defined in the leave master Client Copy Adman Technologies Pvt Ltd 2006 Page No 24 T EL utzenudlaies Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Leave amp Tour voucher Payoode Fram 5U111H x To 40111A m Date fram 20 09 2008 W Date Ta 20709 2008 x Leave Duration Voucher Ma UDUUUUUUUTE Quarter Mame ALOK KUMAR GUPTA O Half Day Card Ma DODCOCDA82 Designation Company ADMAN TECHNOLOGIES P LTD Full Day Department ERP Catagory R Section STAR CITY MALL Grade A Leave Code Loi CASUAL LEAVE 00 00 Reason Approved Date 24 09 2008 C Three Fourth Once you give the paycode single or range and date you can select the leave you want to enter For the ease of work system will select the first leave in the leave master as the default leave If you want change the leave type simply click on it And you will get a list which will show even the balance also c Accrual Leave As we specified in the Leave Master here we are specifying how much leave an employee can avail in the current year When you are selecting the Accrued eave master from the main menu Leave credited to each employee s account will be entered through this option You will be asked to enter employee s code range Paycode from and Paycode to according to your requirement you have t
6. to night shift operation or for workers More over in night shifts such requirement hardly exists Shift Weekly Off Policy Employee Master Office Detail Personal Detail TineOficePolicy Shift wO Policy Sl IU LIEN Policy Shift Type Fixed s R ud SUNDAY gt Shift soi 09 00 18 00 gt Second Weekly Off SATURDAY v Shift Pattern bg ey Second Wo Type ru Half Day Shift H R Patt mess Raker zs Second Weekly Off Days SATURDAY Run Suto Shift Add Shift 9 gt M I SATURDAY M IY SATURDAY Authorised Shifts m SATURDAY Remove Shift we BH a QUE E Shift Change After How Many Days Client Copy Adman Technologies Pvt Ltd 2006 Page No 18 T Adman Technolanies Put Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 The forth and the last screen contains the auto shift and duty roster related information The first field asks for the shift type Possible shift types are Fixed Rotational amp Ignore n case of fixed shift the employee s shift will be fixed for all the time E g General shift will be there for Officers In case of rotational shift type you can specify the pattern of the shift in which the shifts for that employee rotates Here you are required to enter two more fields to complete the shift pattern i e Shift change after how many days and Shift remaining days The former field is clear i e it will be 7 if weekly shift chan
7. 5 Balance Leave 9 5 6 Leave Register 9 6 Master 9 6 1 Declared Holiday 9 6 2 Company 9 6 3 Department 9 6 4 Category 9 6 5 Shift 9 6 6 Employee Setup Info 9 6 7 Employee General Info 9 6 8 Leave 9 6 9 Employee J oining Info 9 6 10 Employee Leaving Info 10 Solutions Client Copy Adman Technologies Pvt Ltd 2006 Page No 4 T Adman Technologies Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 TimeWatch Time Office is a time amp attendance management software solution for all types of organization larger or smaller It delivers the functionality and flexibility to support the demanding and complex time management requirements of your organization Going far beyond traditional time and attendance systems the TimeWatch Time Office software can significantly improve the efficiency of your business eliminating unneeded effort and simplifying the daily time management activities for all of the members of your workforce Our time and attendance solution is designed specifically to support the complex requirements of enterprise class implementations The TimeWatch Time amp Attendance software is designed for every need of any modern Time Office With several reports beautifully designed and accurately generated it fulfils the needs of all the departments of any industry or business establishments All the repetitive manual time consuming work is made simpler and the reports are generate
8. Copy Adman Technologies Pvt Ltd 2006 Page No 5 T Adman nn lygies Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Advantages of having this type of system are e tis convenient for the employees to utilize any of the machines installed in the premises which is freer As they can record IN and OUT from any of the TimeWatch systems which are there it has an automatic reducing effect on the length of the queue e However because of any reason if dedicated machines are required for IN and OUT the same can also be done without any problem TimeVVatch has this provision Duplicate checking of entries Many times an employee mainly workers drop punch his card more than once in quick succession just to ensure and reassure himself that his attendance is marked However second punch is normally treated as OUT punch To circumvent such situation and ignore all the repeated punches received within a specified time Say 5 minutes or 10 minutes etc a provision exists so that the repeat punches of the same employee received within this period will not be treated as OUT punch Night Shift Operation TimeWatch software works even for night shift operation i e person entering during night hours of one day can leave the next day morning or afternoon Client Copy Adman Technologies Pvt Ltd 2006 Page No 6 T imeWateli User Manual Enterprise Management System EMS
9. TIME Watch MimelcsAttendance Managementiooitware Powered By TimeWatch www admantechnologues com may Technologies Pt Ltd An ISO 9001 2000 Certified Company A 53 DDA Shed Okhla Phase Il N Delhi 20 Ph 011 40550995 96 Fax 011 26442615 T Adman Tech 0108125 por Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 TABLE OF CONTENTS S NO TOPIC PAGE NO 1 Introduction 2 How to get Started d Menus 3 1 System 3 1 1 Change Password 3 1 2 Calculator 3 1 3 Calendar 4 Main Window Masters 4 1 Company 4 2 Department 4 3 Section 4 4 Grade 4 5 Category 4 6 Shift 4 7 Employee 4 7 1 Official Detail 4 7 2 Personal Detail 4 7 3 Time Office Policy 4 7 4 Shift Weekly Off Policy 5 Transaction 5 1 Manual Punch Entry 5 2 Overstay to Overtime 5 3 Shift Change 5 4 Holiday Entry 6 Data Process 6 1 Attendance register creation 6 2 Attendance register updation 6 3 Back day processing 7 Leave Application 7 1 Leave Master 7 2 Leave Application 7 3 Leave Accrual 7 3 Auto Leave Accrual 8 Admin 8 1 Time Office Setup 8 2 User Privilege 8 3 Verification 8 4 Auto Leave Accrual Client Copy Adman Technologies Pvt Ltd 2006 Page No 2 T Adman Techrioloqies Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 S NO TOPIC PAGE NO 9 Reports 9 1 Daily 9 1 1 Late Arrival 9 1 2 Absenteeism 9 1 3 Attendan
10. a particular month to the last day of the same month of that year Client Copy Adman Technologies Pvt Ltd 2006 Page No 22 T Adman Technolanies Pot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Hoster Creation Date o AD Az008 Selective cnt b Attendance Register Updation If the shift policies of a particular employee changes which will be affective for the remaining year this option is used First of all make the changes in the employee master followed by selecting the date month and the year from which this change is to be made effective through the Attendance Register Updation option Date 24 03 2008 C al 5 Selective PayCode 40018R bh c Back Date Processing For processing an already processed date this option is used Back Day Processing O AI 9 Selective L Capture data From Date 24 03 2008 Paycode From ADU To 400 Cancel 5 Leave Management Client Copy Adman Technologies Pvt Ltd 2006 Page No 23 T Ad man Tech nolo MES tor lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 a Leave Master All the possible leaves an employee can take are entered through this option Maximum of twenty types of leave can be entered to the system For adding or modifying a record the following form occurs Here Leave field and Leave Code are unique names Possible value range of Leave field is
11. about each employee and ways of computing and evaluating attendance data for daily and monthly reports Through this report you can go to any employee s master record and check various status modify any information of particular record add new employee records delete existing master records Page No 14 Client Copy Adman Technologies Pvt Ltd 2006 T A dman TeCHTIDIDTIPS Sher lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Employee Details ACTIVE PAYCODE ss PRESENTCARDNO EMPNAME GUARDIANNAME Ty 0001 0000000 VIRENDRAKUMAR SRI SUREND Ly 00 00NZ Vikash Chandra MR G BHAG V 0005 00000005 GaganSood MR S K SOt v 0004 00000004 TrvendraGupis MRR 5 GU 00000005 RejKumar Gupta v mne fe js biis SATUL CHAND SRIDIWAN C jv 0007 0000000 VICTOR SYMONDS MR GEORGE iv 0008 00000005 JAYANT MAIETY MR VIJENDF v 0009 0000000 SUBHASHYADAV SRI RAM KRI v omo 00000010 DURGESH MANI PANDEY SRI RADHAN Lv omn oomo SONU KASHYAP api VIRENDF LV ome aane AJITESH SRIVASTAVA MR RAMESE Dv 0013 00000013 RAJKUMAR SHARMA SRI SHIV KU G eee Above screen show the Employee master from has six buttons 1 Append To add new record 2 Modify To modify existing record 3 Delete To delete existing record 4 Find To locate any employee detail through Name 5 Close To close the current window The entire employee personal details like name address shift details like we
12. an employee can come late without marking as ate Same way permissible early departure is the allowed early departure duration Maximum working hours in a day decides up to what time system should look for out punch after the In punch If the employee can work round the clock the Round The Clock Work field should be selected If you are deselecting the Consider Time Loss field system will not calculate time loss including late arrival and early departure If hours worked duration is lesser than the Present Marking Duration system will mark that employee as absent If you want to enable automatic half day assignment you can select the Half Day Marking field If you are selecting it you are required to give two more information to complete the calculations i e Maximum absent hours for half day and Minimum absent hours for half day Here you are giving the limits for half day assignment Overtime and Overstay will be calculated only if the respective fields are selected Client Copy Adman Technologies Pvt Ltd 2006 Page No 17 T Adman anny luyia Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Punching Patterns Following are the different types of Punching patterns that can be assigned to any employee in the Company e Single Punch If desired It is possible to do away with the OUT punching for employees leaving at the shift end time only In this case employees will have to rec
13. bnormalities for correction Continuous Late Arrival This report shows the name of the employee who is coming continuous late after Client Copy Adman Technologies Pvt Ltd 2006 1 permissible late arrival time by more than the specified days Page No 31 T Adman anny luyia Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Continuous Early Departure This report shows the information of employees who are leaving before the permissible early departure time continuously Continuous Absenteeism This report shows the information of employees who have been absent continuously for specified number of day s till the current date b Monthly These reports are generated monthly Monthly Attendance Report From Date 24 0 2008 To 24 08 2008 G Text O Excel Word G Performance Register C Employee wise Performance O Muster Roll O Form Ma 12 C Form Ma 25 C Early Departure Register C Department Wise Attendance O Employes Wise O Late Arrival Register O Employee Wise Attendance O Absenteeism Register O Shift Wise Attendance O Department Wise C Over Time Register C Over Time Summary Over Stay Register Early Departure O Total Loss and OverStay O Late and Over Stay C Late Arrival Summer O Shift Schedule Lines Per Page Department Wise Skip Close Generate Selections Performance This report shows the Monthly performance of an employee Empl
14. ce 9 1 4 Department Summary 9 1 5 Early Arrival 9 1 6 Shift Wise Presence 9 1 7 Machine Raw Punch 9 1 8 Manual Punch Audit 9 1 9 Daily Performance 9 1 10 Early Departure 9 1 11 Time Loss 9 1 12 Over Time Register 9 1 13 Over Time Summary 9 1 14 Shift Change Statement 9 1 15 Out Work 9 1 16 Missing And Re verification 9 1 17 Continuous Late Arrival 9 1 18 Continuous Early Departure 9 1 19 Continuous Absenteeism 9 2 Monthly 9 2 1 Performance 9 2 2 Employee Wise Attendance 9 2 3 Department Wise Attendance 9 2 4 Shift Wise Attendance 9 2 5 Muster Roll 9 2 6 Form No 12 9 2 7 Over Time Register 9 2 8 Over Time Summary 9 2 9 Shift schedule Analysis 9 2 10 Employee Wise 9 2 11 Department Wise 9 2 12 Regularity Chart Loss Reports 9 2 13 Early Departure 9 2 14 Time Loss And Over Stay 9 2 15 Late and Over Stay Leave 9 2 16 Leave Card 9 2 17 Sanctioned Leaves 9 2 18 Consumed Leaves 9 2 19 Balance Leave 9 2 20 Leave Register Client Copy Adman Technologies Pvt Ltd 2006 Page No 3 T Adman Technolomes am Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 S NO TOPIC PAGE NO 9 3 Yearly 9 3 1 Form 14 9 3 2 Yearly Attendance Detail 9 3 3 Form B 9 4 Memo 9 4 1 Late Arrival Notice Memo 9 4 2 Absenteeism 9 4 3 Continuous Late Arrival 9 4 4Continuous Early Departure 9 4 5 Continuous Absenteeism 9 5 Leave 9 5 1 Sanctioned Leave 9 5 2 Leave Card 9 5 3 Accrued Leave 9 5 4 Consumed Leave 9 5
15. d in time This includes even some of the statutory reports required by Government Huge Number of reports is generated through our System which has been highly appreciated not only by the Time Office but also by the Personnel Department Accounts Department EDP Department and the General Management of every organization TimeWatch Time Office software can work even in an environment where the employees can record the attendance by dropping the card to register IN and OUT timings from any of several systems that could be working at a location and the attendance recording will be done automatically in the correct way This software is designed not only to cater to the needs of all kind of possible users e g factories offices etc To cater to the needs of the factories where an employee needs to sit beyond the normal limits of 12 the software takes two days data together for proper computation of attendance In the Offices the sales service account personnel administration on personnel needs to go out for sales calls service calls bank work Labor Courts etc The software provides the facility of calculating the outwork of such employees and also calculate the outwork as the employee s working hours Master Module Employee Profile 4 Roster Management Time Office Setup Leave Management 4 User Management OT Management a System Readers Management Time amp Attendance Management X Reports Client
16. day Yertication Processing Month and Year FAM nr Y 092008 C AI G Selection Employee Code Cancel Click the Yes button for verification if you don t want then click No button 7 Report a Daily This report can be generated after transferring the data from the TimeWatch machine into your computer Management for making quick decisions may require these reports All the following reports can be taken just after the shift start time Please ensure that you transfer data of previous days before generating reports like Daily Performance Over Time etc Dailly Attendance Report Date 24 08 2008 Text C Excel C Word Late Arrival OQ Continuous Late rrival O Absenteeism O Early Departure O Continuous Early Departure O Attendance CO Time Loss O Continuous Absenteeism O Department Summary O Over Time C Early Arrival C Over Time Summary O Shift wise Presence O Shift Change Statement O Machine Raw Punch C Out work C Manual Punch Audit O Missing 4nd Reverificatan O Present Report Lines Fer Page Department Wise Skip Close Generate Selections Client Copy Adman Technologies Pvt Ltd 2006 Page No 30 t Oct 1 2007 Late Arrival Absenteeism Attendance Department Summary Early Arrival Shift Wise Presence Machine Raw Punch Manual Punch Audit Daily Performance Early Departure Time Loss Over Time Register Over Time Summary Adman TechnO
17. de This code is required to enter against each employee in the Master Employee and in various reports to assign the employee for specific company However it is not required to remember all the company codes The Time Office software facilitates company code This code is required to enter against each employee in the Master Employee and in various reports to assign the employee for specific company However it is not required to remember all the company codes This screen shows four command button l Append 2 Modify 3 Delete 4 Close Now you can click on Append button to add new company If you want to modify or delete an existing company you are required to select it first and click on the appropriate button The Append Modify form will look like this Client Copy Adman Technologies Pvt Ltd 2006 Page No 10 T Adman Technolanies t Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Company Master Company Code 01 Company M ame Adman Technologies Pit Ltd Company Address 4 53 DDA Shed Okhla Phase 2 M Delhi 20 Short Mame Of Company amp 0 MON Company TAN Mo TANUUT Company PF Ma FF Company PAM No PANO Company LE Ma LCUT Cancel Here you can enter your company details The company code should be a unique value b Department Master Here we are entering the details of each department When you are selecting the department master you will get a browse window w
18. dman TeCHTIDIDTIPS Shue Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 e Category Master Here we are entering all the category details You can categories the employees in different ways Designation wise Grade wise is examples When you are selecting the category master the following form will open with the heads to be entered Category Code or Category Name PROJECTS It is not possible to edit the category code while you are modifying If you really want to change the category code you can delete that entry and recreate it by adding a new category f Shift Master Through this option we declare all the possible shifts in the company along with the details chit Master Shift Setup Shift Code Shift Start Time Lunch Start Time Shift End Time Lunch Duration Shift Hours Lunch End Time Advanced Setup Overtime Deduct After 00 00 Lunch Deduction Overtime Start After 00 00 Shift Position Overtime Deduction 00 00 Shifts are identified by their unique shift code You can enter any valid 3 character code here except OFF and IGN because these shifts are reserved Overtime start after and Overtime deduct after defines the minimum and maximum limit for the Overtime calculation If you are giving any value in the Overtime deduction field it will deduct that many hours from the individuals overtime Client Copy Adman Technologies Pvt Ltd 2006 Page No 13 Oct 1 2007 S
19. e on account of their early departure It also shows the no of days the employee has left early If an employee comes after the permissible late arrival time or takes excess time for lunch than the allowed lunch duration time or goes before the permissible early departure time then the case is considered as a time loss Details of such employees are obtained through this kind of report Generated for Employees who work more than the working hours the excess working hours is considered as over time if allowed in Employee Master and reflected in this report This report shows the department wise over time status of employees on that day Shift Change Statement n case an employee is allowed to work in a shift other than his her usual shift Out Work through the authorized shift assignment of the Employee Master the automatic shift change checks the arrival time of the employee and allocates the shift nearest to it This change is notified through the shift change statement as it indicates the actual shift and changed shift of that employee In case the software is set to calculate two punches this report shows the punches in between the in punch and out punch as out work of the employees on that day Missing And Re verification This report shows the details of employees whose in or out punch is missing and of the employees who have worked more than the permissible maximum working hours etc Our Software brings to your notice the a
20. eUn Signature Vikash Chandra Personal Detail Employee Waster Office Detail Personal Detail TimeOfficePolicy Shift Ww t Policy Personal Details Permanent Date af Jon 01 01 2001 Addrezz Date af Birth 07 06 1980 O07 G Palace G City Jharkhand Marred No B Y 4 k Blood Grou p PinCode 814133 Qualification Telephone 0986245675 Temporary Jex amp Male C Female Address BME 232 Laik ai M Daelhi 13 Bank Mame Orr C ILC Mew Friends Colony 7 Arc Ma 11 300 61238 4 r E Mail vikash admantechnologie FinCode 110014 Bus Route Telephone 199919331138 Vehicle Mo Cancel Client Copy Adman Technologies Pvt Ltd 2006 Page No 16 T Adman Technolanies ut Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Time Office Policy Employee Master Office Detail Shift Ww t Policy Punches Required in a Day C No Punch C Single Punch Only hd asimum working Hours in a Day C Two Punches Permissible Late Arrival Permissible Early Deaprture Four Punches C Multiple Punch Hound The Clock Working I I Consider Time Loss Half Day marking Single Punch Only I Short leave marking Fired Out Time Present Marking Duration 04 00 f Dverwrite Maximum Working Hours for half day 00 00 Nee Maximum Working Hours for Short day 00 00 Wes me set Overstay Applicable Permissible late arrival decides the duration
21. ekly off day shift pattern etc is entered through this option Because of data intensity this form is arranged into four racks By selecting the tabs you can shift from rack to rack The first and second screens contain the personnel details of an employee The third contains the time office policies applicable for that employee and the fourth contains the shift information relating to that employee Official Detail The first field Active decides whether the employee is on roll or not System will not do processing or run duty roster for the non active employees The Paycode and card no should be unique You can assign the respective company department and category to each employee which he she belongs to You can even include the scanned photographs of employee and employee signature Client Copy Adman Technologies Pvt Ltd 2006 Page No 15 T Adman Technolonies oot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Employee Master Office Detail Personal Detail TimeOficePolicy Shift Policy Office Details ene Photograph User Ma DUUUUUUZ Printed Card No LI Emp Code UZ IK azh Chandra A G BHAGAT Mame Gurdian Name Company 001 Adman Technologies Pwt L Department Dg B amp D Catagory CUT CATE Section S01 DEPLOYMENT select Remove Grade G01 GRADE FF No DL PFN O BEI BEST Designation Engineer ESI No DL ESI DDDT Branch BR Kalkal Delhi Dispensary ARARE a
22. for ATC Employee with Multiple Punch 06 00 Max Late Arrival Duration 240 Maximum Working Min ta Verify May Early Departure Duration 240 Half Day marking Short leave marking Present Marking Dur 240 Week Off include or not in Duty Roster LI isPresentOnwD Present jsPresent nHLD Present Maximum Working Hours for half day hd asinum Working Hours for Short day Auto Shift Allowed PermisE arlyMin amp utoS hift PermisLateMin amp utaS hift Client Copy TimeOffice Policy Mak rk Duration Permisable Late Arival Permissable Early Dep Over Time allowed Dut Work Allowed OverStay Allowed Skip Page on Department Lines Per Page Ma of Present for WO d amp amp uto Absent Allowed Mark Ax A as AA Mark WO as Absent when No of PresentzMa of Present for wt Cancel 3 Adman Technologies Pvt Ltd 2006 1 OT Options OT OutTime ShiftEndT ime 9 OT Working Hrs ShiftHrs OT Early Coming Late Dep OT Parameter Options DT Wise allowedincsse of early coming Raeund Over Time OT Deductons Deduct OT in HLD NN NI Deduct OT an Ww OT Durations OT Early Coming Dur NN OT Late Coming Dur I DT Restrict End Dur Page No 27 T LEER Haz ot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Three columns are there in this form We can give any value to the Setup Register No Field But the entries with the highest Setup ID value w
23. ge is there Duty roster is created from the 1 day of year or from the date of joining which ever is earlier Shift Remaining days specifies the number of days that are remaining in the first allocated shift i e the first shift in the duty roster In addition to the shift details you are also required to give weekly off information to complete the duty roster information If you are not interested in entering each employee s shift details the system can be used for automatically changing the shifts For this purpose all the possible shifts in which an employee can come should be entered in the Authorized Shifts field 3 Transaction Window Transactions are used to make modifications in the table data It can be a Punch Entry for Attendance to manually do the punching or it can be a Leave Application to post the leaves etc a Punch Entry for Attendance This option is used to add or delete the punches When you are selecting this from the main menu you will get an entry form like ManualPunch Entry Paycada 501118 Process From U1 U 20065 ALOK KUMAR GUPTA Card Ma 100000492 Punch Date 101 0172008 Punch Time 00 00 x Processed Data Un proces Date ffice Status ShiftAttende LateAmival IniDate ln Time Out2 Date PunchDate Int Sd 01 01 2008 P GEN Of 0101 2008 08 45 01201 2008 K 01 01 2008 Ue 45 N 17 36 01 01 2008 N B rund The Clock yori Punch Posting Now you can give the Paycode in the first text
24. hift code Shift Start Time Shift End Time Shift Hours Lunch Start Time Lunch Duration Lunch End Time Lunch deduction Overtime deduct after Overtime start after Overtime deduction Shift Position Night Day Half g Employee Master User Manual Enterprise Management System EMS Adman Techrolnnies ot Lid Version 1 0 Insert the new shift code This is the shift starting time This is the shift end time This is the time period that the shift contains if this is wrong it is sure that yours overtime and overstay will be wrong This is the starting time of lunch This is the duration of lunch This is the end time of lunch This is the time period that will be deducted from the working hours This is the limit period after which the OT won t be considered e g If OT deduct after is initialized as 3 00 hrs and employee having OT 5 00 hrs Then it would consider 3 00 hrs only This is the minimum time period for OT consideration e g If OT start after is initialized as 15 minutes the OT will be calculated for only those employees the time for which is more than 15 minutes This is the time period that will deduct from the overtime hours Three types of shift That means last three punches of the next date only That means first three punches of the same date only This is the half day shift for half day weekly off This is the most important master It contains information
25. ill be taken as the default system parameters Late arrival upto Permissible Late Arrival duration in minutes will not be considered as late arrival If the duration between two punches is less than the Duplicate check minutes system will ignore the second punch The next three parameters define the equation for the Missing and re verification report i e If the hours worked is greater than Maximum working minutes to verify or late arrival is greater than Max Late arrival duration or early departure is greater than Max Early departure duration or status is M S then that record will come in the Missing and re verification report The next five parameters define the automatic half day assignment rules If Ha f day marking option is selected then the system will check the following conditions to assign half day and short leave If Absenteeism hours between Minimum Absent hours for half day and Maximum absent hours for half day and Half day marking is selected then status will be ALFi e Half Day If Absenteeism hours less than Minimum Absent hours for half day And 0 And Ha f day marking amp Short leave marking both checked then the status will be SATi e Short Leave If Hours worked lt Present Marking Duration then the status will be Ai e Absent Over time will be calculated only if over time allowed is selected Same way over stay will be calculated only if over stay allowed is selected If Over stay allowed is selected then we can select
26. ise This software handles such key data like employee s daily attendance utmost care has been taken in making the software secure enough to stop manipulation of data KKK KK OK K K OK X Client Copy Adman Technologies Pvt Ltd 2006 Page No 38
27. ism Lines Per Page Department Wise Skip Close Generate Selections Late Arrival Notice Memo After capturing the date from the TimeWatch machine you can get the information of late arrival of the Employee For this report you have select a particular date and then press the generate button for generation of report and send the Notice Memo Absenteeism This report shows the attendance chart of the Employees on the desired date It is used for any date of which data has been captured from the terminal Continuous Late Arrival This report shows continuously how many days the Employee is late Continuous Early Departure This report shows continuously how many days the Employees is early Departure Continuous Absenteeism This report shows how many days the Employee is Continuous Absenteeism e Leave Client Copy Adman Technologies Pvt Ltd 2006 Page No 35 T Adman Technolomes or Fid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Leave Repor From p 01709 2008 Ta 30 08 2008 G Text Q Ecel Q Word O Leave Card O Accrued Leaves O Consumed Leaves O Balance Leaves O Leave Register Lines Per Page Department Wise Skip Close Generate Selections f Master This report shows the all Master information according to your selection like Declared Holiday Company Department Category Shift Employee Personal Information of Employee Client Copy Adman Techno
28. ith the details of the existing departments Like in the case of Company Master you can add modify or delete the department entries Department Details DEPARTMENTCODE DEPARTMENT NAME DEPART MENT HEAD EMAIL ID G CEO Office pe Administrators 03 HR 4 Fine jJ ps Sees l jJ 06 Development S S R amp D S 08 Jesing jJ p JSuwprt m0 Accounts o e omi Purchase ses Deme End coe Client Copy Adman Technologies Pvt Ltd 2006 Page No 11 T EEIT S Put Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 When you are selecting Append or modify option it will give you a Department Master Entry form like Department Master Department Code Department Mame Finance HOD Suresh Bhatnagar Email ID suresh b tadmantechnolagies care c Section Master This is utilizes for defining the record of employees This should be created before starting the transaction Modification can be done at any time and the effect will start from that date Section Master Section Code Section Mame DEPLOYMENT d Grade Master Grade Master Grade Code Grade Name GRADE Client Copy Adman Technologies Pvt Ltd 2006 Page No 12 T A
29. logies Pvt Ltd 2006 Page No 36 T Adman Technolanies Pt Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Master Reports ear 2008 H G Text Excel O Word C Employes Joining Information O Company CO Employee Leaving Information O Department O Category C Shift C Employee Setup Information C Employee General Information C Leave Lines Per Page Department Wise Skip Close Generate Selector Selection Criteria When you click the selection button then you have an option for selection criteria means if you want to generate a report for a particular Company or Department or Category wise or between the Paycode then this is useful for you Selection Criteria Unselected S elected ADDA A P NARANG i i ADDISE ASHWINI KH MISHRA ABBAS HUSSAIN ADDA ANIL KUMAR NIGAM ABADUL RAMAN SHEIKH ACHIN CHAUDHARY ADHIR CHAKRABORTY AJAY BHAYANA AJAY GOEL AJAY KUMAR PANU AA ALI SAMAR Active Employee Mot Active Employee Client Copy Adman Technologies Pvt Ltd 2006 Page No 37 T Adman pno lugis Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Solutions to various practical problems experienced in the I ndustry are given below e For employee going out for official work and not expected to come back he is supposed to register his OUT time while going out for work His early departure status can be changed to ON DUTY
30. lonies Pyri Lid User Manual Enterprise Management System EMS Version 1 0 This report provides the information of all the employees who have come late on the date specified It provides the information of the employees who are absent on the date specified This report shows the attendance of all the employees on the date specified This report shows department wise analysis showing number of employees present absent on leave and having weekly off on the date specified This report shows the department wise attendance details of employees like total employees in the department number of presents absent on leave and on weekly off This report shows the information of employees who have come earlier than the shift in time on the date specified This report shows the attendance details of employee s shift wise It shows the number of days present absent weekly off leave OT and OT amount This report shows all the punches of that day including the manual punches suffixed by the character M which distinguishes it from the machine punch This report can only be generated if authorized personnel do any manual punch on that day This report shows the performance of all the employees on the selected date The information s includes Employees name shift of the employee shift start time details of all the punches total hours worked OT OT amount etc This report shows total loss hours for the company employee wis
31. n the date specified You can take this report any time after the shift start time This is the card which can be given to employees showing his her leave status Accrued consumed and balance till date This report shows the details of leaves sanctioned like sanctioned leave date leave amount voucher number etc employee wise This report shows employee wise leave wise accrued leaves till date This report employee wise consumption of each leave till date This report shows employee wise balance of each leave till date This report shows employee wise accrual date wise consumption with reason and balance of each leave Client Copy Adman Technologies Pvt Ltd 2006 Page No 33 T Adman nnu lugies Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 c Yearly This report shows the all Yearly Report according to your selection like Form14 Form B etc Yearly Attendance Report G Farm Mo 14 C early Attendance Details C3 Form B Close Generate d Memo This is for sending Notice and Memo for each department Client Copy Adman Technologies Pvt Ltd 2006 Page No 34 T Adman inog ut Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Memo Report From Date jar fO9 2008 To SIR 09 2008 Text Excel C Word C Late Arrival O Absenteeism C Continuous Late Arrival C Continuous Early Departure G Continuous Absentee
32. nd their rights can be modified While selecting the user privileges from the main menu you will get a browse window with the details of the existing users Client Copy Adman Technologies Pvt Ltd 2006 Page No 28 T Adman Technolo iia Pur Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 User Privileges USER R SERDESCRIPRION AutoProcess DataProcess Main Admin Administrator NoYes VikashChandra Team Leader Yes No No ses Deiter Fro T coe When you are running the setup program system will add a default user i e the Administrator with the default password When you add or modify one user you will get an entry form like User Name Vikash Chandra Password eel User Type Administrator 9 bdr O Pavo Report Data Process Others Previleges Main Transaction Iw Main Application l Administration I Transaction Application l Auto Processing Iv Data Process le Reports Leave Management I Payroll Management Here you change the password you can alter the rights i e what all options a user can access Client Copy Adman Technologies Pvt Ltd 2006 Page No 29 ju Pro anioly Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 c Verification Before taking any general report you have to run this option It will mark absent on weekly Off Holiday if the employee is absent before and after the weekly Off Holi
33. o enter The screen will be seen as follows Client Copy Adman Technologies Pvt Ltd 2006 Page No 25 T Ebo utzenuoluaios Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Leave Accrual Paycode From 40248A Paycode To 40248A fear 2008 Mame ASHWANI KUMAR GUPTA Card Ho OO000351 Designation Company ADMAMN TECHNOLOGIES P LTD Department ACCOUNTS SECTION Catagory H Opening Balance CASUAL LEAVE OUT DOOR DUTY EARNED LEAVE RESTRICTED HOLIDAY MEDICAL LEAVE COMPULSARY REST SICK LEAVE d Auto Accrual Leave This Option is used to automatic calculation of Leave of previous year and set as opening balance for current year Auto Leave Opening Calculation Yea 008 Bee ca Client Copy Adman Technologies Pvt Ltd 2006 Page No 26 Ji Oct 1 2007 6 Admin a Time office Setup Corporate Policies Adman Techroloniesa une Lid User Manual Enterprise Management System EMS Version 1 0 SETUPID PERHMISLATEARR PERMISESRLYDOEP DUPLICATE CHECEMIN ISOVERS Tay S EN It includes the general details rules policies which are followed by the company There is no provision for modifying or deleting the existing setup master information This is intended to prevent the possible mistakes SetUp Register Mo Duplicate Check Min Four Punch in Might Shift End Time for IM punch End Time for Out punch Next Date
34. or deselect the Over stay minus option also Normally the Overstay is calculated using the following formulae Overstay Hours Worked Shift Hours It can be a minus figure also say when the employee works less than the shift hours In this case if Over stay minus is deselected system will convert the overstay to zero MaxWrkDuration defines the duration after which the system can accept the following punches after the first punch In punch will be accepted upto the value of End time for In punch of next day If the employee is a non RTC case system will ignore these two parameters If the Auto shift allowed is selected then we can set the boundaries for automatic shift assignment i e if the In punch is between Shift Start Time PermisEarlyMinAutoShift and Shift Start Time PermisLateMinAutoShift then system will assign that shift Cut off start time and Cut off end time defines the time width in which the system can search for In punch while taking spot report for RTC employees Out pass hours and Out pass frequency are the duration and frequency for permissible out going If s Present on week off present is selected then the system will count PresentValue as 1 and Wo Value as 0 if an employee punches on a week off It applies to s Present on Holiday present also In the Over time policies we can select one formulae to calculate the over time b User Privilege Through this option new users can be created or the existing users a
35. ord IN time only OUT will be automatically assumed to be the shift end time However persons leaving early or staying overtime are expected to punch OUT time also and such recordings will be accounted e Double Punch Both IN and OUT timing are recorded e Four Punch In addition to the two punches recorded while coming IN and going OUT you can also record LUNCH IN and LUNCH OUT timings e Multiple Punch Maximum 20 punches are allowed For Directors Senior Executives it may not be mandatory to record attendance daily However for the sake of proper records and at the same time keeping in view their busy schedules a feature has been provided by which it automatically posts IN OUT timings without actually punching If they do punch the same will be recorded or otherwise it will be inserted automatically as per their shift timings For specific employees who are often doing outside work like Peons Purchase Personnel Account Personnel requiring to go to Bank etc the punching can be multiple i e the personnel are required to punch the card when going out and when coming in The time the person spends inside the office and outside for official purposes can be monitored Owing to carious practical reason this facility is only for the day shift operations and is meant only for the white collar employees who come in the general shift of the offices factories This facility will not be extended at present
36. oyee Wise Attendance This report shows the attendance details of employees like total present absent leave weekly off OT and OT amount for a month Department Wise Attendance This report shows the department wise attendance details of employees like total employees in the department number of presents absents leaves and weekly off Shift Wise Attendance This report shows the attendance details of employee s shift wise It shows the number of days present absent weekly off leave OT and OT amount Muster Roll This report shows the entire month s attendance details of all the employees in a single chart This report can be generated on 80 columns or 132 column stationery This specimen is for 80 column The same report in a better manner can be generated in 132 column Client Copy Adman Technologies Pvt Ltd 2006 Page No 32 t Oct 1 2007 Form No 12 Over Time Register Over Time Summary Shift schedule Analysis Employee Wise Department Wise Regularity Chart Loss Reports Early Departure Adman TechnOlonies Pyri Lid User Manual Enterprise Management System EMS Version 1 0 This report provides information of attendance of each and every employee date wise divided into two parts This report also shows the total working hours over time hours and details of all deductions Employees who work more than the working hours the excess working hours is considered as over time
37. s Pyr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 1 System Utilities a Change Password To Change password this option can used User have to enter existing password and new password and new password confirmation to set new password Change Password Old Password Mew Fassword Contirm New Password b Calculator E Calculator Edit View Help T pee s JL c GIGI JEJE Ee ponosa JAB b AOE c Calendar September 2008 31 2 3 4 7 3 CT 11 14 16 1 18 2 3 24 25 78 30 1 2 5 7 8 8 C Today 10 09 2008 Client Copy Adman Technologies Pvt Ltd 2006 Page No 9 T Adman Tech HOLOA TES Pr Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 2 Main Window a Company Master It is possible to have different companies in the same premises for the sakes of administration or any other reasons In this case you can use a single computer to do all the time office jobs and you can differentiate the employees by declaring a company and adding company code to each employee When you are opening the company master you will get a browse window contain all the details of available companies Company Details COMPANYCODE COMPANYNAME EOMPANYADDRESS riom Adman Technologies Pvt Ltd cem DDA Shed Okhla Pha U02 A ADMAN TECHNOLOGIES INDIA LTD B 4 Kalkaji New Delhi 19 Each company has unique company co
38. shift change After entering the employee code and date the screen looks as given below highlighting at Shift You have to enter the required shift When your change option is entered all the status Arrival Departure Working hour OT etc will be computed automatically and can seen on the spot in the screen Client Copy Adman Technologies Pvt Ltd 2006 Page No 20 T Eze nugfies Pot Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 shit Change voucher Payoode BUU2SF Year 2008 Month ta Change the Shift March Employee Details Name B N MANDAL Seien Catagoy RO Designation Company J amp 0MAN TECHNOLO Cand Wo DODDCA Z1 Date Shift Shift AT tended Status Maoia la DateDlfice m YaNa ng GEN GEN A DiMa2008 GEN GEN A Shift Start Time 05 Mar 2000 GEN SPL a Son S GEN GEN a Lunch Start Time Tana 2006 OFF oF wo wi S 10 Mar 2008 GEM GEN Shift Duration 17 30 4 d Holiday Entry Here you are declaring all the holidays applicable for whole employees When you are selecting the Holiday from the Transaction menu you will get a browse window with the details of the entered holidays Holiday Details DATE 11 l0 H lDAY companycade amp 26 01 2008 Republic Day 2370372008 Hoi jrorro zo08 Diwali E 5 Dee Ena ee When you are declaring a new holiday an add holiday form will come up like Clien
39. t Copy Adman Technologies Pvt Ltd 2006 Page No 21 T Adman Technologies Shue Lid Oct 1 2007 User Manual Enterprise Management System EMS Version 1 0 Date 0611 2008 OT Factor Adjusted against 7 On holidays OT Amount will be OT overtime Rate OT Factor If you are declaring holiday against some weekly off normally against Sunday you can specify that date in the adjusted against field so that the system will transfer the entire shift assigned for the holiday to the week off i e the adjusted against day Do not forget to select Company and Department selection to declare Holiday Selection Criteria IInselected Selected DP SECTION i MD SECTION ED WORKS 2 D F SECTION COMPANY AFFAIRS OW SECTION ELECTRICAL SECTION CIVIL SECTION S amp T SECTION HHM SECTION MECHANICAL SECTION ADMINISTRATION SECTION ACCOUNTS SECTION ED PROJECT MARKETING When you are adding or deleting any holiday system will perform an automatic processing to make effect of holiday declaration so there is no need for any sort of explicit processing 4 Data Process a Attendance Register Creation The Attendance Register is to be prepared for each year It creates a yearly record Selecting option A will create Attendance Register for each amp every employee of the organization For creating Attendance Register of a particular employee or for creating Attendance Register of selected date of
40. through Leave amp Tour voucher option This is required to be done only if the time loss to the company of that specific employee is to be monitored and to be used for deduction in salary e Similarly for employee coming IN late after attending to the official work before shift start time he will register his IN time and the late arrival status can be changed to ON DUTY through gate pass voucher entry This is required to be used for deduction in salary e For person going out of station for official work his attendance will be marked through Leave Tour Voucher entry e Person staying for Over Time will have to register his OUT time only when he finally leaves the work place He is not expected to register his time at regular shift end time e f a person genuinely forgets to being the card and in case the company allows for such entries to be done then there is a provision for manual punch entry at computer level so that the entry can be entered by an authorized person e f the employee misses either the IN or the OUT punch the software has the intelligence to point out these cases and help the operator to interact with these individuals who are trying to manual entry can be done as explained above e All the reports can be obtained on screen or printer or in a file e All reports can be obtained in e Employee code wise e Department wise e Paycode wise e Category wise e Grade wise e Section w
Download Pdf Manuals
Related Search