NOTES KRONOS Time Clocks
Contents
1. STEP BY STEP INSTRUCTIONS FOR THE FOLLOWING FUNCTIONS e Review Punches e Read Messages FMS e Approve Timecard FMS e View Timecard Online FMS e Time Off Request Form e View Totals Online FMS e View Accruals Online FMS Callin 12 00 PM Mon Jan 04 2010 Read Messages FMS Approve Timecard View Timecard FMS Online FMS Time Off Request View Totals Online Form FMS View Accruals Online FMS Review Punches Call In 9 e e e University of Southern California Facilities Management Services SIN uefosy Awwoy e Please reserve the first 5 minutes and last 5 min 68Z9SVECTO utes of your shift for swiping in and out Utilize OT TT function keys at another time gt m m gt D gt t5 a o En m x eo LA m Ss eo fp bi 12 00 PM Mon Jan 04 2010 it m Read Messages Approve Timecard View Timecard FMS Online FMS Time Off Request View Totals Online Form FMS View Accruals Online FMS Call In 000000 8 000 0000009 000000 000 000000 6 coe O O O x 0 O 94 VIEW TIMECARD ONLINE FMS Use this function to view current or past time cards for clock in and clock out times as well as shift and daily totals Previous Pay Period CurrentPay Period 3 Next Pay Period Today ay Weekto Date ew je From the main screen Select View Timecard Online FMS Swipe ID badge or enter your 7 digit ID and press Enter C2. Enter READ MESSAGES FMS Use this function regularly to check for important mes m tom the paai office and from wien poison This on will also allow 3 Your messages will appear and the top of the screen will read X of X messages ex 1 of 5 This indicates that you have five messages to read and you are currently viewing the first message 4 Use the blue arrow keys to scroll up and down 5 After viewing a message you may delete the message proceed to the next message or go to qus VANS MUSEUM Use ino grey a arrow Function Buttons Review Punches Display all clock in and clock out punches for the cur rent day Approve Timecard FMS Approve your time card online on the Thurs day after the end of each pay period Time Off Request Form Request vacation sick self or sick family time off by submitting this electronic form View Accruals Online FMS Display current and projected vacation and sick time accruals Read Messages FMS Display messages sent to you by the payroll of fice or your supervisor including time off request responses View Timecard Online FMS Display current or past timecards for clock in and clock out times as well as shift and daily totals View Totals Online FMS Display your regular time worked and over time worked Call In Use this function to clock in when you are called in Navigation Buttons Blue keys with arrowhead Use to scroll up and down a screen to view its content Gre
3. e absent If you will be gone for one day the FROM DATE and TO DATE will be the same day Enter using the MM DD Y Y Y Y format Hit Enter 10 Hours Day Enter the number of hours you will be gone each day using the HH MM format Ex If you work 8 0 hours day you will enter 08 00 for 7 5 hours day enter 07 30 enter hours and minutes 11 Hit Enter If you will be gone for more than one day but for a different number of hours each day submit each day as its own request by choosing the ADD ANOTHER op tion at the bottom of the form 12 Use the grey side to side arrow key to select ei ther ADD ANOTHER if you want to request another day otherwise select SUBMIT if you are done 13 Hit Enter 14 An email will be sent to your supervisor notify ing him her of your requested absence 15 Check message to see approval from your super visor
4. hoose the pay period you would like to view Previous Pay Period Next Pay Period Yesterday Last Week Current Pay Period Today Week to Date Use the blue arrow keys located below the screen to scroll up and down to view your timecard VIEW TOTALS ONLINE FMS Use this function to view your regular time and overtime Week to Date From the main screen Select View Totals Online FMS Swipe ID badge or enter your 7 digit ID and press Enter Choose the pay period you would like to view Previous Pay Period Next Pay Period Yesterday Last Week Current Pay Period Today Week to Date CALL IN Use this function to clock in when you are called in From the main screen L Select Call Tn v m m er Bi U The next screen will read DEVICE WORK RULE and will have the number 1 already entered in the box Press Enter Swipe ID badge or enter your 7 digit ID and press Enter When you clock out at the end of your call in shift PR swipe out your ID badge as you normally would at the end of the day there is no special step to take VIEW ACCRUALS ONLINE FMS Displays current and projected vacation and Sox Swipe ID badge or enter your 7 digit ID and press Enter 3 AS OF today s date will automatically ap pear in this box If you would like to view projected balances at a date in the future enter that date using the MM DD YYYY format 4 Select
5. iie a Select Approve Timecard FMS Swipe ID badge or enter your 7 digit ID and press Enter Select Time Period screen will appear Most often you will choose Previous Pay Pe riod which will be the pay period ending on the Wednesday before approval Thursday Use the blue arrow keys below the main screen to scroll through your timecard and confirm that the information is correct Move to the bottom of the screen to highlight the Approve box Select Enter to approve your time If you encounter a problem with your timecard please contact your supervisor TIME 100 Vacation 200 Sick Self 201 Sick Family MM DD YYYY MM DD YYYY From the main screen 1 Select Time Off Request Form 2 Swipe ID badge or enter your 7 digit ID and press Enter Note that your vacation and sick balances are shown at the top of the screen In the series of blank boxes that appear enter the fol lowing 3 Comment Code leave this box blank by pressing Enter 4 Leave Type Enter the number code of the type of leave you are requesting 100 for Vacation 200 for Sick Self or 201 for Sick Family 5 Hit Enter 6 From Date Enter the first day of your absence in the MM DD YYYY format You must include the period between the month day and year The is located under the number 9 on the number pad Ex January 1 2010 01 01 2010 7 HitEnter 8 To Date Enter the last day you will b
6. y Keys with arrowhead Use to move right and left to make a selec tion Keys ESC Escape Press to clear current screen and return to the main screen CLR Clear Press to clear information you have entered before press ing the Enter key 4 Backspace Press to delete from the last character entered one character at a time ENTER Press after making a selection or within the view screen and after entering information Period Use when entering information such as date and time 6 Magnetic Strip Card Reader Special Instructions Screen views are set up to automatically clear after 30 seconds and return to main screen You can always press ESC to return to the main screen You can locate your 7 digit ID on your pay stub or contact Payroll for assis tance at x03177 If you have any questions about this manual or KRONOS time clocks contact the Payroll Office at x03177 REVIEW PUNCHES Displays all clock in and clock out punches made at a single Review Punches Badge Id 1234567 1 Transaction found Punch 12 32 Tue Dec 01 2009 APP Previous Pay Period Approve From the main screen m Select Review Punches Swipe ID badge or enter your 7 digit ID and press Enter View screen with all of today s punches made at this clock Select the ESC key to clear screen or screen will reset to the main screen after 7 8 seconds From the main screen
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