Guidance on Classification and Labelling Notification
Contents
1. In the xml bulk submission tool to specify for the substance s updated that the notification is an update and the previously assigned reference number Classification and Labelling submitted as part of a registration dossier cannot be updated via a C amp L notification submission To do so you have to update your registration dossier see REACH Article 22 Only the company that submitted the notification will be able to update it Where a notification has been submitted on behalf of a group of manufacturers and or importers only the company that submitted the notification is thus able to update it 13 4 KEY INFORMATION 4 1 Placing on the market Placing a substance or mixture on the market under the CLP Regulation means to make it physically available to third parties whether in return for payment or free of charge Also importing from non EU countries into the EU customs territory is considered as placing on the market Placing on the market would include the situation where a substance or mixture is sent from a company or research institute to a laboratory with a different legal entity In relation to notification placing on the market is a pre condition A substance which is referred to in Article 39 of the CLP Regulation should be notified only in cases where it is placed on the market Nevertheless notification is not needed if the information required under the CLP Regulation Article 40 has already been provided as pa2. the EU and the Member States should be read to include the corresponding countries Regulation EC No 1907 2006 of the European Parliament and of the Council concerning the Registration Evaluation Authorisation and Restriction of Chemicals 1 2 What is the CLP Regulation The CLP Regulation is the new EU legislation on Classification Labelling and Packaging of substances and mixtures It integrates the classification criteria of the United Nations Globally Harmonised System GHS into EU law The CLP Regulation will gradually replace the Dangerous Substances Directive DSD and the Dangerous Preparations Directive DPD The CLP Regulation stipulates that all substances must be classified and labelled according to the CLP criteria from 1 December 2010 onwards and that all mixtures must be classified and labelled according to the CLP criteria from 1 June 2015 Further guidance on the CLP Regulation is available in the Introductory Guidance on the CLP Regulation and more detailed information on classification and labelling in the Guidance on the Application of the CLP Criteria Both of these and the CLP Regulation as well as other practical and explanatory documents are available on the ECHA website under http echa europa eu clp en asp see also the links at the end of this document With the entry into force of the CLP Regulation Title Xl of the REACH Regulation has been repealed The harmonised classifications
3. they meet the criteria for classification as hazardous and when they are placed on the market This applies also to PPORD substances in mixtures if the mixture is classified due to the substance The classification and labelling of active substances contained in plant protection products PPPs and biocidal products BPs is normally harmonised for all hazard classes and appears both in Tables 3 1 and 3 2 of Annex VI to the CLP Regulation Notification to the Inventory must always be done for active substances when they are placed on the market Alloys are considered special preparations CLP terminology mixtures under the REACH and CLP Regulations The components of alloys need to be notified to the Inventory in case they are hazardous and contained in the alloy above specified concentration limits see attachment 1 to this document Polymers must be notified to the Inventory if they are classified as hazardous and if they are imported or manufactured and placed on the market on the basis of CLP Article 39 b and 40 By contrast monomers contained in such polymers are not considered as being placed on the market and their notification is not necessary According to the CLP Regulation importers of articles do not need to notify the classification and labelling of a substance contained in an article unless the substance needs to be registered in accordance with Article 7 of the REACH Regulation The substances concerned by Council
4. and you may not self classify the substance for those hazard classes or differentiations Based on adequate and reliable information you should self classify those hazard classes and differentiations which are not covered by the harmonised classification and labelling 8 Gather all available and reliable information on the hazardous properties of any substance where the classification and labelling of your substance is not harmonised 9 Classify your substance by comparing the available information with the classification criteria 10 In cases where you want to specify a multiplying factor M factor or set a specific concentration limit SCL according to Article 10 of the CLP Regulation provide a justification using the relevant parts of sections 1 2 and 3 of Annex to the REACH Regulation 11 Determine whether a mixture which contains a hazardous substance must be classified under the CLP Regulation due to the presence of that substance 12 Decide if you want to establish or join a group of manufacturers and or importers with other prospective notifiers and registrants of the same substance A member of this group can then submit the notification on behalf of the group 13 Create your REACH IT account if not done already 3 3 How can I create a notification You can use one of the following tools to prepare your classification and labelling notification A IUCLID 5 You can specify all the requested information in I
5. for the manufacturers and or importers involved to form a group and notify the classification and labelling to ECHA as a joint entry see also chapter 4 2 2 4 When should I notify a substance As a general rule you must notify the classification and labelling of a substance within one month of placing it on the market on or after 1 December 2010 For importers the one month delay is counted from the day when a substance on its own or contained in a mixture is physically introduced in the customs territory of the Community The first working day in 2011 is 3 January This means that the first notification deadline is 3 January namely for all substances placed on the market on 1 2 and 3 December 2010 ECHA recommends that notifications are submitted from now on and well before 24 December 2010 2 5 Should I submit a notification for substances that are subject to registration under the REACH Regulation You cannot submit a separate notification for a substance that you have placed on the market if you have already registered it under REACH and if the registration dossier contains the classification and labelling according to the CLP Regulation section 2 1 of IUCLID 5 This is because the registration dossier then contains already the information that is required for substances to be notified to the Classification amp Labelling Inventory The obligation to classify and label substances according to the new CLP criteria applies f
6. information for sector specific questions Links to related material CLP Section on the ECHA website http echa europa eu clp en asp Classification amp Labelling Inventory available in 2011 ECHA Dissemination website ECHA CHEM http echa europa eu chem data en asp Guidance Introductory Guidance on the CLP Regulation http guidance echa europa eu docs guidance document clp introductory en pdf Guidance on the Application of the CLP Criteria http quidance echa europa eu docs guidance document clp en pdf Questions and Answers on CLP http echa europa eu doc classification questions and answers clp 20090526 pdf CLP Frequently Asked Questions http echa europa eu clp clp help clp fag en asp fuseaction home fag Guidance for substance identification and naming of substances under REACH 17 http guidance echa europa eu docs guidance document substance id en pdf IT tools and manuals e IUCLID5 http echa europa eu iuclid e REACH IT http echa europa eu reachit e REACH IT supporting documents http echa europa eu reachit supp docs en asp Manuals for notification e Data Submission Manual part 12 How to prepare and submit a C amp L notification using IUCLID e Industry User Manual part 16 How to do an online submission to the C amp L Inventory e Industry User Manual part 15 Manage your group of manufacturers or importers e Industry User Manual part 6 section 3 1 2 5 is relate
7. submission can be used only when each substance is identified either by CAS or EC number and identified by one composition only In addition you can specify a Specific Concentration Limit SCL or an M factor that is already mentioned in Annex VI to CLP When you want to set an SCL or M factor yourself in line with Article 10 of CLP you should attach a scientific justification to your notification Article 40 1 e Please note that attaching a document is not feasible in an xml bulk file therefore the only way to include such an SCL or M factor and to attach the requested scientific justification is to submit a C amp L notification using IUCLID or the online tool C ONLINE You can manually enter the required information in REACH IT e If you need to notify only a few substances and you are not currently using IUCLID 5 an online notification via REACH IT could be your preferred option e f your substance has a harmonised C amp L according to Annex VI to CLP the online tool will offer you the quickest solution to notify because the harmonised C amp L appears automatically in the corresponding fields e In the online tool you can agree with a C amp L already notified or registered by another company Up to date information on the REACH IT online notification functionality and the XML tool is available in the CLP section of the ECHA website at http echa europa eu clp en asp 3 4 How can I submit a notification Classification
8. update a C amp L notification You can update a C amp L notification dossier by using any of the notification tools all notification tools are compatible with each other Table compatibility between the different submission tools Initial Update with Update with submission iucupscgL UPdate witn Update with Registration a a Online tool Bulk xml using notification dossier IUCLID 5 C amp L Initial notification registration Online tool Initial registration Bulk xml awal registration Registration dossier For a successful update submission your C amp L notification must be clearly identified as an update of a previous successful notification and contain the following compulsory information The exact reference number of the C amp L notification you want to update the reference number has the following format 02 XXXXXXXXXX CC XXXX The EC or list number assigned to your substance The previous submission number in IUCLID only A reason for update The update of a C amp L notification requires In IUCLID to specify the assigned reference number notification number in section 1 3 You must also specify in the dossier header the previous submission number tick the update box and specify the update reason Inthe online tool to chose the option Update a completed submission and enter the previously assigned reference number
9. Directive 91 414 EEC 7 The substances concerned by Directive 98 8 EC of the European Parliament and of the Council 2 3 Should I agree to the existing classification and labelling of a notified substance The classification and labelling of substances that have already been notified to the Inventory or that have a harmonised entry in Part Ill of Annex VI to the CLP Regulation will be displayed as background information where you make an online notification via REACH IT If your substance has a harmonised classification and labelling in Annex VI the CLP Regulation requires you to classify and label it accordingly You must then tick the box I agree for the harmonised hazard classes and differentiations displayed during the online notification Where the classification and labelling of a substance is not harmonised prospective notifiers and registrants of that substance shall make every effort to find a common classification and labelling to be included in the Inventory Similar to the aforementioned case this will be facilitated in the online notification via REACH IT where you consider a displayed classification and labelling appropriate you can just tick the box I agree and the relevant fields of your notification dossier are automatically filled in Where the classification and labelling of a substance has already been agreed by different notifiers before the notification is carried out e g in a SIEF it may be appropriate
10. RECHA European Chemicals Agency Practical guide 7 How to notify substances in the Classification and Labelling Inventory LEGAL NOTICE The information contained in this practical guide does not constitute legal advice and does not necessarily represent in legal terms the official position of the European Chemicals Agency The European Chemicals Agency does not accept any liability with regard to the contents of this document Practical guide 7 How to Notify Substances to the Classification amp Labelling Inventory Reference ECHA 10 B 01 1 EN ISBN 13 978 92 95035 54 6 ISSN 831 6727 Publ date 9 09 2010 Language EN European Chemicals Agency 2010 Reproduction is authorised provided the source is fully acknowledged in the form Source European Chemicals Agency http echa europa eu and provided written notification is given to the ECHA Communications Unit ipublications echa europa eu This document will be available in the following 22 languages Bulgarian Czech Danish Dutch English Estonian Finnish French German Greek Hungarian Italian Latvian Lithuanian Maltese Polish Portuguese Romanian Slovakian Slovenian Spanish and Swedish If you have questions or comments in relation to this document please send them quote the reference and issue date using the information request form The information request form can be accessed via the Contact ECHA page at http echa europa eu about contac
11. Substances defined by more than the chemical composition i e substances defined as mono or multi constituent substances but require additional parameters in order to identify the substance 10 In this context substances can be considered to be the same if the main constituents are the same and the substance has the same EC number or CAS number or IUPAC name See further information in the Guidance for identification and naming of substances under REACH 11 Directive 92 32 EEC amending Directive 67 548 EEC 19 unequivocally Such parameters may include but are not limited to crystalline structure shape hardness etc B UVCB substances Substances of Unknown or Variable composition Complex reaction products or Biological materials These substances cannot be sufficiently identified based on their composition alone Further identifiers depending on the type of UVCB substance are required such as source or production process All notified substances should contain sufficient information to enable each substance to be properly identified Sections 2 1 to 2 3 4 of Annex VI to the REACH Regulation specify the information that must be provided to meet the criteria for proper identification of a substance for notification to the Classification amp Labelling Inventory In general the identifiers should be unambiguous and consistent in all cases For example the IUPAC name should reflect the structural and molecular formula All constitue
12. UCLID 5 and create a classification and labelling notification dossier in IUCLID e IUCLID 5 allows you to include more than one composition for the same substance e g due to different impurity profiles and link each composition to a specific classification and labelling Note that each notifier can submit only one notification per substance and this is the only tool where you can submit several compositions for one substance e This option could be practical for you if you have used IUCLID 5 before e This option could also be practical for you if you intend to submit a registration under the REACH Regulation e g for the registration deadlines in 2013 or 2018 e This is the only option if you want to flag confidentiality of the IUPAC name of your substance See Annex to the CLP Regulation and the Guidance on the application on the classification criteria for further information 10 B BULK You can create a bulk XML file containing more than one classification and labelling notification The bulk XML file can be created either using the excel tool provided by ECHA or by using the XML schema this option may be preferred for users with an IT background e The bulk XML file allows you to submit notification information for several or a large number of substances defined by their EC or CAS number in a single file e The bulk excel tool is available in 22 EU languages select your language in the tool Note XML bulk
13. and labelling notifications must be submitted electronically via the REACH IT portal on the ECHA website Please note that you need to create your company account in REACH IT before you start to notify your substances You will find the notification application access point in the REACH IT section of the website 9 See the link at the end of this document for further information 11 When you enter REACH IT go to the classification and labelling section of the main menu on the left hand side of the REACH IT screen you will be guided through dedicated pages where you can choose from the three following possibilities to submit your classification and labelling notification 1 Submit a classification and labelling notification dossier created in IUCLID 5 prepare a notification dossier in your local IUCLID 5 installation and upload it directly in REACH IT 2 Submit a bulk notification upload in REACH IT an XML bulk file format to be available on the ECHA website 3 Submit a classification and labelling notification online available in the second quarter of 2010 by entering the required information substance by substance directly into the REACH IT system After a successful submission the following numbers are assigned to a C amp L notification A submission number for each submission A reference number for each successfully notified substance A list number in case the notified substance could not be identified by a
14. ation thresholds is given in the ECHA Guidance on the Application of the CLP criteria in particular in chapter 1 6 3 4 2 http echa europa eu clp clp help en asp Specific note on physical hazards Notification to the Inventory must also be done for a substance classified for a physical hazard and contained in a mixture whenever the mixture is placed on the market and is classified for a physical hazard due to the presence of that substance It should be noted that the physical hazard class to which the mixture belongs could be different from that of the substance s causing the physical hazard For instance a mixture containing a substance classified as oxidizing and a combustible substance classified as flammable or not may be classified as an explosive An example is ANFO a common civil explosive classified as such consisting of Ammonium Nitrate classified as an oxidizing solid and Fuel Oil a combustible liquid Expert judgment should be sought in case of doubt 20 European Chemicals Agency P O Box 400 FI 00121 Helsinki http fecha europa eu
15. bstances subject to registration under REACH and placed on the market must be notified even if they are not classified as hazardous The obligation to notify substances subject to registration under REACH also applies to those members of substance information exchange forums SIEFs who will register their substances in 2013 or 2018 only Provided that the lead registrant has already submitted his registration it is possible for the other SIEF members to agree to the classification amp labelling provided by the lead registrant by ticking the box lI agree The classification and labelling fields are then automatically filled in for the respective notification However this can only be done where the SIEF members have created their notification in REACH IT SIEF members may also decide to notify as a group of manufacturers and importers the agreed classification amp labelling of a substance see chapter 4 2 Note that PPORD substances notified in accordance with Article 9 to the REACH Regulation are not registered substances and therefore Article 39 a of the CLP Regulation does not apply In order to notify to the C amp L Inventory a hazardous PPORD substance placed on the market Article 39 b you cannot update your PPORD notification but you have to submit a separate C amp L notification 2 6 When should I update my notification Whenever you become aware of new and reliable information which changes the classification and labelli
16. contained in Annex to DSD have been transferred to Table 3 2 of Annex VI to the CLP Regulation and are legally binding 1 3 What is notification under the CLP Regulation Articles 39 to 42 of the CLP Regulation deal with notification to the Classification and Labelling Inventory In general notification under the CLP Regulation means that manufacturers and importers submit certain classification and labelling information of substances they are placing on the market to the Classification amp Labelling Inventory held by ECHA see Chapter 3 for practical details The Inventory is a new database which did not exist under the previous legislation of classification and labelling DSD and DPD Notification under the CLP Regulation applies to all hazardous substances of all tonnages and also to all non hazardous substances subject to registration under REACH whenever they are placed on the market in the EU Notification under the CLP Regulation is due by certain time lines see chapter 2 4 of this document 3 Council Directive 67 548 EEC the approximation of the laws regulations and administrative provisions of the Member States relating to the classification packaging and labelling of dangerous substances Directive 1999 45 EC of the European Parliament and of the Council concerning the approximation of the laws regulations and administrative provisions of the Member States relating to the classification packaging and labelling of dan
17. d to submission of I5 C amp L notification CLP Helpdesks e National Helpdesks First points of contact for companies from the European Economic Area EEA http echa europa eu help nationalhelp contact en asp e ECHA Helpdesk Provides support e g on IUCLID 5 REACH IT and specific submissions of data via the REACH IT portal Non EEA companies may turn to ECHA if they seek advice on the implementation of REACH or CLP Regulations in the EEA http echa europa eu help echahelp en asp EU legislation e CLP Regulation EC No 1272 2008 http eurlex europa eu LexUriServ LexUriServ do uri OJ L 2008 353 0001 1355 EN PDF e REACH Regulation EC No 1907 2006 http eurlex europa eu LexUriServ LexUriServ do uri OJ L 2007 136 0003 0280 EN PDF 18 Attachment 1 Concentration limits for notification to the Inventory As a general rule any substance leading or contributing to the classification of a mixture should be notified CLP Article 39 b requires the notification of hazardous substances within the scope of CLP that are placed on the market either on their own or in a mixture where e The substance is contained in that mixture above the concentration limits specified in the Dangerous Preparations Directive 1999 45 EC DPD which results in the classification of the mixture according to the DPD criteria or e The substance is contained in that mixture above the concentration limits specified in CLP which results in
18. gerous preparations The classification of substances according to the DSD should still be included in the Safety Data Sheets until 1 June 2015 1 4 What is the Classification amp Labelling Inventory Information submitted in notifications will be collected in a database called the Classification amp Labelling Inventory The database will also contain information from REACH registration dossiers and on substances having a harmonised classification and labelling i e the substances listed in Part 3 of Annex VI to the CLP Regulation The first public version of the Classification amp Labelling Inventory will be made available on the Agency s website in 2011 It will be a central source of information on the classification and labelling of substances for all users of chemicals The public version of the database will include substance identifiers referred to in Article 119 1 of the REACH Regulation the classification and labelling elements and any relevant specific concentration limit SCL or multiplying factor M factor for each substance The identity of the notifier will not be made publicly available The same applies to the IUPAC name of certain substances provided the notifier has set a confidentiality flag and provided a justification for the confidentiality of the IUPAC name as well as an alternative name for publication see also chapter 2 7 of this document 2 IDENTIFICATION OF ROLES AND OBLIGATIONS 2 1 Do have to sub
19. mit a notification to the Inventory If you are one of the suppliers listed in the box in chapter 1 1 of this document then you have to notify the classification and labelling of your substances to the Inventory Companies that manufacture substances or formulate mixtures outside the EU are not required to notify to the Classification amp Labelling Inventory at the European Chemicals Agency ECHA Non EU manufacturers and formulators who intend to import substances and mixtures into the EU should provide the relevant information e g an IUCLID data set to their EU importers who must submit the notification If non EU manufacturers or formulators for confidentiality reasons do not want to disclose the composition of their substances or mixtures to their EU importers they may appoint one of the importers to notify also on behalf of the other importers see chapter 4 2 on notification as a group In this case only the selected importer would receive any confidential information needed for the purposes of the C amp L notification Such an importer could also be an Only Representative OR who has already been appointed by the non EU manufacturer or formulator for the purposes of registration under REACH the OR can be made an importer by supplying him with a sample of the respective substances or mixtures so that he becomes responsible for the import 2 2 Which substances do I have to notify to the Inventory In general the obligation to no
20. mp L notification 4 KEY INFORMATION eneen 20040520000 aeeseerainunnmsn ul eerie eeaiedeneiddnbeenetitkekde 14 4 1 Placing on the market unsunsnsnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnennnnnnnnennnnannenn nennen 14 4 2 Group of manufacturers or importers unsuuuneannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnn nn 14 4 3 Substance identification essentials unnsennesnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnennnen 15 5 FURTHER INFORMATION 2 4 ans 17 Attachment senen ended even daken 19 Concentration limits for notification to the Inventory nnn annnneennennnneenenn 19 1 INTRODUCTION 1 1 What is this document about This document contains information which helps you to find out whether you have to notify your substances to the Classification and Labelling Inventory which has been set up at the European Chemicals Agency ECHA It will also explain how to prepare for and submit a notification in accordance with Regulation EC No 1272 2008 CLP Regulation Nevertheless it is assumed that you are already familiar with the key concepts and terms of classification and labelling because these are not explained in this document You may find this document especially useful if your company manufactures and places substances on the market in EU countries or imports substances or mixtures from non EU countries into the EU This document is important for you if your compa
21. n EC number A notifier can submit only one notification per substance However each notification can contain more than one composition for the same substance e g due to different impurity profiles and each composition can be linked to a specific classification and labelling This function is available in the IUCLID 5 submission only Practical tips for notification and choosing a submission tool Do not wait until the last minute to submit your classification and labelling notification to ECHA We recommend you to start submitting your classification and labelling notifications to ECHA as soon as the notification tools are available on the ECHA website If you need to notify a few substances only and you are currently not using IUCLID 5 the online notification via REACH IT could be your preferred option Use the online notification via REACH IT if you want to agree with a classification and labelling that has already been notified for the same substance Bulk notification using the XML option may be more practical for companies who will notify many chemical substances since it allows the submission of classification and labelling notifications for several substances in a single file Use IUCLID 5 when you need to submit several compositions for one substance and specify classification and labelling for each composition Use IUCLID 5 when you need to flag confidentiality of the IUPAC name for your substance 12 3 5 How can I
22. nd any supplemental hazard statements 3 2 How can prepare for the notification Before submitting your notification to ECHA you must classify and label your substance according to the CLP criteria The following preparatory steps for classification and labelling should be completed 1 Make an inventory of the substances and mixtures that you are manufacturing in the EU and that you are importing from non EU countries Clarify whether any of these substances are exempted from the CLP Regulation see Article 1 of the CLP Regulation Check whether any of your substances are subject to registration under the REACH Regulation Check whether the IUPAC name can be claimed confidential and decide if you want to do this If so develop an alternative name for the public C amp L Inventory Collect all available information on substances identity including the IUPAC name EINECS number CAS number or other identity codes and clarify the qualitative and quantitative composition of your substances Name the substances in line with the guidance for identification and naming of substances under the REACH Regulation Check whether the substances are listed in Part 3 of Annex VI to the CLP Regulation see http echa europa eu legislation classification legislation en asp i e whether the classification and labelling of the substance is harmonised If there is a harmonised classification and labelling for a substance this must be used
23. ng of your substance you must update the information provided in your notification If you have provided the information required for notification in a registration dossier you must update the respective registration dossier The requirement to update classification and labelling information of substances does not apply when harmonised hazard classes and differentiations are already listed in Table 3 1 in Annex VI to the CLP Regulation at the time of your notification In cases where a substance classification is harmonised after you have notified it to the Inventory you should update your notification at the latest when that harmonised classification becomes legally applicable Also your contact details should be up to date 2 7 Can flag confidentiality of the information notified For certain substances manufacturers and importers can flag confidentiality of the IUPAC name in which case the IUPAC name would not be displayed on the public C amp L Inventory Instead an alternative name that should be derived in accordance with Part B of Annex VI to Directive 1999 45 EC would be published see also DSM12 The substances for which confidentiality of the IUPAC name is possible are those listed in Articles 119 2 f and g of REACH e Non phase in substances e Substances only used as one or more of the following gt As intermediates gt In scientific research and development gt In product and process orientated research and develo
24. nts should be identified by IUPAC name and CAS identifiers and include a structural formula In terms of quantitative information a concentration range minimum and maximum should be as far as possible provided for all constituents The composition information should account for 100 of the substance 16 5 FURTHER INFORMATION The ECHA website is an easy way to access information The ECHA website provides a single point of access to information on the CLP and REACH Regulation containing General information about the CLP Regulation and links to CLP guidance documents in the classification section General information about the REACH Regulation in the About REACH section User manuals IUCLID 5 and REACH IT and Submission manuals for notification IUCLID 5 online bulk and management of groups of manufacturers importers If you have questions on notification The CLP REACH helpdesk in your country provides advice on your roles responsibilities and about available guidance and should be your first point of contact The contact information of the national helpdesks can be found on the ECHA website The ECHA Helpdesk will assist you with technical questions related to REACH IT IUCLID registration under REACH and notification to the Classification and Labelling Inventory You can submit your questions by filling in an information request form on the ECHA website and Your industry association can be a good source of
25. ny carries out one or more of the following activities and places the involved substances or mixtures preparation on the market e Manufactures substances including isolated intermediates subject to registration in accordance with the REACH Regulation e Imports substances e g dye stuffs subject to registration in accordance with the REACH Regulation e Manufactures or imports substances which are classified as hazardous irrespective of the quantity involved e Imports mixtures containing hazardous substances irrespective of the quantity involved e Imports articles containing substances which are subject to registration under REACH Article 7 This document is available and downloadable on the ECHA website in 22 official EU languages The following chapters do not only provide you with basic information for notification but also with links to the most important guidance documents and tools to complete your notification 1 The EU Member States are Austria Belgium Bulgaria Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta the Netherlands Poland Portugal Romania Slovakia Slovenia Spain Sweden and the United Kingdom Once the EFTA States that are signatories to the EEA Agreement these are currently Iceland Liechtenstein and Norway have incorporated the CLP Regulation into their national legislation references in this document to
26. pment Confidentiality flags can only be set in IUCLID They are free of charge Further details are provided in DSM12 see chapter 5 of this document Note that if you want to use an alternative name in your Safety Data Sheet or on the label you need to make a request for an alternative name according to Article 24 of the CLP Regulation and pay the related fee or according to Article 15 to Directive 1999 45 EC the Dangerous Preparations Directive as appropriate 3 NOTIFICATION IN PRACTICE 3 1 What information should I provide in the notification For each substance the notification must include the information requested in Article 40 of the CLP Regulation Name and contact details of the notifier Identity of the substance including name and other identifiers information related to molecular and structural formula composition and nature and amount of additives see chapter 4 3 of this document and also specifications in sections 2 1 to 2 3 4 of Annex VI to the REACH Regulation Classification of the substance according to the CLP criteria In case the substance is classified in some but not all hazard classes or differentiations an indication of whether this is due to lack of data inconclusive data or data which is conclusive for non classification Specific concentration limits and M factors including a justification for setting them and Label elements including hazard pictograms signal words hazard statements a
27. present in a mixture above the applicable concentration should also be notified in case other substances are already present at concentrations which are sufficient to result in the classification of the mixture 12 In CLP the concept of SCL is not used for the hazard class hazardous to the aquatic environment Instead the M factors concept is used An M factor is applied to the concentration of a substance classified as hazardous to the aquatic environment category acute 1 and category chronic 1 This M factor shall be used for a substance when applying the summation method for classification of a mixture in which the substance is present In practice this means that e g the cut off value to be used for such a substance is always the generic cut off value divided by the M factor established for the ingredient substance of a mixture hence 0 1 M 19 For substances assigned an SCL the lower of the SCL see point E above and the relevant concentration referred to under point A DPD or B CLP above should be used For substances not assigned an SCL the lower of the relevant concentrations referred to under point A DPD or B CLP and the relevant concentration limit under point C DPD or D CLP above should be used For CLP hazard class acute toxicity where neither a GCL nor an SCL is applicable the generic cut off as specified in Table 1 1 of Annex to CLP should be used More information on the classification based on concentr
28. r year the respective dossiers will have to be updated with the CLP classifications without undue delay and a separate notification is therefore not required For NONS notified below 1 tonne under Directive 67 548 EEC and for which no tonnage band update has been done a separate notification to the Inventory will have to be made if the substance is classified as hazardous and placed on the market This means that e If the annual volume of the NONS substance remains below 1 tonne the company must do a C amp L notification for this substance As soon as the volume reaches this threshold an update in the form of a registration dossier is required e If the annual volume has already reached or exceeds the 1 tonne threshold an update in the form of a registration dossier is required Substances and mixtures for scientific research and development R amp D are exempted from the CLP Regulation only if they are used under controlled conditions in accordance with Community workplace and environmental legislation and when they are not placed on the market In situations where this is not the case they would fall under the CLP Regulation irrespective of the tonnage and they should be notified if they meet the criteria for classification as hazardous on the basis of the available information Substances for product and process orientated research and development PPORD should be notified to the C amp L Inventory irrespective of the tonnage where
29. rom 1 December 2010 This means that in cases where you submit a registration after 1 December 2010 you must always include the CLP classification and labelling In cases where you have already registered your substance earlier than 1 December 2010 and the registration dossier does not contain the classification and labelling according to the CLP Regulation but only those according to the Dangerous Substances Directive you must update your registration dossier by including the classification and labelling according to the CLP Regulation This has to be done without undue delay i e as soon as possible and practical after 1 December 2010 However it is advisable that you include the classification and labelling in accordance with the CLP Regulation in the first submission of your registration dossier because this saves the time and effort to update it later on If your substance is a phase in substance to be registered in 2013 or 2018 only but it is placed on the market earlier you must submit a notification for this substance to the Classification amp Labelling Inventory within one month of placing it on the market If you are placing it on the market on 1 2 or 3 December 2010 you must submit a notification for this substance to the Classification amp Labelling Inventory by 3 January 2011 If you place a phase in substance on the market after 1 December 2010 a notification must be submitted within one month of placing it on the market Su
30. rt of a previous registration or notification by the same notifier As to the date when notification is due this depends on the date when the substance is actively placed on the market When a substance is placed on the market on or after 1 December 2010 it must be notified to the Classification amp Labelling Inventory within 1 month of placing it on the market e g the notification deadline is 3 January 2011 applying to substances placed on the market on 1 2 or 3 December 2010 If a substance is placed on the market before 1 December 2010 e g on 10 October 2010 and placing on the market is done again on 17 January 2011 then notification will be due on 17 February 2011 Substances that are in stock on 1 December 2010 are not considered to be placed on the market on that day and they will not have to be notified by 3 January 2011 They will only have to be notified within 1 month if they are again placed on the market by their manufacturer or importer later on A distributor who takes substances off the shelves where they have been stored for a while in order to sell them to others will not have to notify as this obligation is only on manufacturers and importers 4 2 Group of manufacturers or importers The classification and labelling notification of a substance can be made by a group of manufacturers or importers A group of manufacturers or importers can for instance be a corporate company with different legal entities
31. several companies that have no specific links between each other several companies from one specific industry sector or a substance information exchange forum SIEF In cases where a notification is done by a group only one classification and labelling notification will be submitted on behalf of all group members To this end the group 14 members should agree on the classification and labelling of the respective substance If the classification and labelling notification is submitted on behalf of a group this shall be indicated in REACH IT For more details you should consult the Industry User Manual IUM part 15 Manage your group of manufacturers or importers The members of a group are recommended to document fully their agreement and the basis on which classification decisions have been made On request they have to make available to ECHA to the competent authorities and to the relevant enforcement authorities of the Member States all the information used for the purposes of classification and labelling under the CLP Regulation When a group of manufacturers and or importers cooperate in this way each member shall remain fully responsible for the classification labelling and packaging of substances and mixtures he places on the market and for meeting any other requirements of the CLP Regulation 4 3 Substance identification essentials You have to identify your substance as specified in sections 2 1 to 2 3 4 of Anne
32. t en asp European Chemicals Agency Mailing address PO Box 400 FI 00121 Helsinki Finland Visiting address Annankatu 18 Helsinki Finland NOTIFICATION Highlights e Importers and manufacturers must notify hazardous substances if they are placing them on the market on their own or in mixtures and irrespective of the tonnage e Importers and manufacturers must notify substances subject to registration under the REACH Regulation if they are placing them on the market e Existing registrations of substances placed on the market may need to be updated with the CLP classification and labelling e From 1 December 2010 notification should be made within one month of placing a substance on the market e The first notification deadline is 3 January 2011 e Notification is free of charge TABLE OF CONTENTS 1 INTRODUCTION nee een 1 1 1 What is this document about unuuesunnannnnannnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnannnnnannnnnnnnnnnnnnnann 1 1 2 What is the CLP Regulation uunsesssunnannnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnn ann 2 1 3 What is notification under the CLP Regulation uusnsssssnnnnnnnnnnnnnnnnnnnnnnnnannnnnannnnnnn 2 1 4 What is the Classification amp Labelling Inventory nansn anneer ennn enanenennnenense nennen 3 2 IDENTIFICATION OF ROLES AND OBLIGATIONS nnnnnenneenenenenenennneneen 4 2 1 Do I have to submit a notification to
33. the Inventory nanasan een enanennnenenseenensenenn 4 If you are one of the suppliers listed in the box in chapter 1 1 of this document then you have to notify the classification and labelling of your substances to the Inventory 4 2 2 Which substances do have to notify to the Inventory nanne vaneen en ennnenensenenn 4 2 3 Should I agree to the existing classification and labelling of a notified substance 6 2 4 When should I notify a substance nnn unansnenanenensnenensenenanenensenennanenananennennensenrnn 6 2 5 Should I submit a notification for substances that are subject to registration under the REACH Regulation nn annen anas enanen sanne neenanenanenenanenensenesnanenananenanenensennnnnnnennnenennennn 6 2 6 When should update my notification nnn ananen enne enenanenaneenennenennanenanenensnneensenrnn 7 2 7 Can flag confidentiality of the information notified nnn annsn aaneen ennen ennnneerenn 7 3 NOTIFICATION IN PRACTICE aan 9 3 1 What information should provide in the notification annen enne enan ee nenneenensenenn 9 3 2 How can prepare for the notification nannnananen ennn enen enenanenensenennanenanenensnnnensenrnn 9 3 3 How can I create a notification unsnssnennnnnannnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnn an 10 3 4 How can submit a notification nnunsessnnnnnannnnnnnnnannnnnannnnnnnnnnnnnnnnannnnnnnnnnnnnnnannnnn nn 11 3 5 How can update a C a
34. the classification of the mixture according to the CLP criteria The reference to concentration limits in the legal text means the following A a concentration above which a substance shall be taken into account for classification as specified in the Table under DPD Article 3 3 or B a generic cut off above which a substance shall be taken into account as specified in Table 1 1 of Annex to CLP where appropriate using the M factor as set out in of Part 4 of Annex to CLP or C a concentration limit as specified in Part B of Annex Il to DPD for human health hazards and in Part B of Annex Ill to DPD for environmental hazards or D a generic concentration limit GCL as specified in the Tables of Part 3 5 of Annex to CLP for the respective CLP hazard class and differentiation where appropriate using the M factor as set out in of Part 4 of Annex to CLP or E a specific concentration limit SCL as listed in the respective column of Table 3 1 or 3 2 of Annex VI to CLP or set by the classifier in accordance with CLP Article 10 Thus hazardous substances placed on the market in a mixture above the applicable concentration limits as referred to in bullet points C D or E above or above the applicable concentration as described in bullet point A or B would need to be notified to the C amp L Inventory if their actual concentration in the mixture directly triggers or contributes to the classification of the mixture A substance
35. tify to the Classification amp Labelling Inventory includes all hazardous substances within the scope of the CLP Regulation either on their own or contained in a hazardous mixture above specified concentration limits see attachment 1 to this document and which are imported or manufactured and placed on the market within the EU Also non classified substances subject to registration under the REACH Regulation i e a substance manufactured or imported in volumes at or above 1 tonne per year must be notified see also chapter 1 1 This includes substances on their own substances contained in mixtures and those substances contained in imported articles where Article 7 of the REACH Regulation provides for registration Note that you must notify a substance even if its classification and labelling is completely harmonised and it is listed in Part 3 of Annex VI to the CLP Regulation However the obligation to notify does not apply to a number of substances and mixtures in the finished state and intended for the final user or for uses for which there is specific legislation in place e g radioactive materials medicinal products cosmetic products and food and feeding stuffs For more details please see Article 1 Purpose and scope of the CLP Regulation Substances notified under Directive 67 548 EEC NONS are deemed to be registered under the REACH Regulation For NONS manufactured or imported in a volume of more than or equal to 1 tonne pe
36. x VI to the REACH Regulation The substance definitions in the CLP and REACH Regulations are identical although less information is required for the classification and labelling notification compared to the registration The substance definition also corresponds to the definition of a substance in the 7th Amendment to the Dangerous Substances Directive The definition goes beyond a pure chemical compound defined by a single molecule It is recommended that all prospective notifiers consult the Guidance for identification and naming of substances under REACH see the links to related material in chapter 5 of this document The approach to identify a substance depends on the substance type Substances can be divided into two main groups A Well defined substances Substances with a defined qualitative and quantitative composition that can be sufficiently identified based on the identification information required by section 2 of Annex VI to the REACH Regulation Well defined substances are sub divided as follows a Mono constituent substances i e as a general rule substances in which one constituent is present at a concentration of at least 80 w w the remaining 20 are regarded as impurities additives b Multi constituent substances i e as a general rule substances consisting of several main constituents present at concentrations 210 and lt 80 w w All constituents present lt 10 are regarded as impurities c
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