Eric Harris-Braun, Adam King & Lisa Sawin
Contents
1. Appearance Toaec Preferences Status List Text Style Font Geneva B Size 11 Bold Italic Online user color Set Offline user color Set User Status Notes Jane In I m leaving early today Andrea Out Reach me on my cell Fred Vacation Back on Friday Factory Defaults Cancel In Out Board allows you to display text in a variety of fonts and sizes In addition you can set the colors to be used to indicate users that are online or offline Select the font that you want from the Font pop up menu and then select from the available sizes in the Size pop up menu Click on the Set buttons to set the appropriate text color A sample of the font size and color will appear in the window below the pop up menus e Changing Your User Name To change your user name select Name from the Edit menu All user names on the network must 8 men In Out Board 2 be unique e Users The users window allows you to hide users from the main window delete users who are no longer on your network and view the on off status of the user s as well as their current IP address To open the users window select Users from the Edit menu keyboard shortcut U Name Status Proxy M Andrea on at 192 168 2 9 v M Charles server on at 192 168 2 3 vi M Ellen off zZ M Maria on at 192 168 2 8 a M Peter on at 192 168 2 10 v M Sara on at 192 168 2 11 M Terrance off v v Give new users my proxy To dele2. all legitimate users Federal copyright law protects this software Your cooperation in upholding the law will insure continued low cost upgrades and new software Copying software for any reason other than to make a backup is a violation of federal laws Please report all copyright violations to SPA 1101 Connecticut Ave NW Suite 901 Washington D C 20036 Limited Warranty All implied warranties concerning this manual and media including implied warranties of merchantability and fitness for a particular purpose are limited in duration to ninety 90 days from the date of original retail purchase of this product In no event will Glass Bead Software be liable for direct indirect special incidental or consequential damages resulting from any defect in the software or manual even if Glass Bead Software has been advised of the possibility of such damages In particular Glass Bead Software shall have no liability for any programs or data used with In Out Board including the cost of recovering or reproducing these programs or data The warranty and remedies set forth above are exclusive and in lieu of all others oral or written express or implied No Glass Bead Software agent or employee or dealer is authorized to make any modification extension or addition to this warranty Some states do not allow the exclusion of limited or implied warranties or liability for incidental or consequential damages so the above limitation may not apply to yo
3. from the pop up triangle at the bottom left of the window From here you can also set a custom status or change your notes by selecting Custom Select Edit Status Options if you would like to create new status choices You can double click on your own entry if you would like to edit your own status and notes Double click on another user s entry to view the entire text of their notes You can also change a user s status or notes if they have allowed you to act as their proxy In addition there is a private notes section associated with each user where you can keep your information on In Out Board 2 e The Log Window 6009 Log Clear Log Level Standard L 11 3 2007 12 34 PM Terrance Vacation 11 9 2007 8 24 AM Maria In 11 9 2007 8 27 AM Sara In 11 9 2007 8 42 AM Ellen Out 11 9 2007 9 03 AM Andrea In 11 9 2007 9 33 AM Charles In 11 9 2007 11 43 AM Peter In The Log window maintains a record of all changes in users status To bring up the Log window select Show Log Window from the Window menu keyboard shortcut L To clear out the log click on the Clear button The Standard log level tracks changes in users status Change the Log Level setting to Off if you do not want anything recorded and change it to Detailed if you want to see all network activity e Exporting To export the information in the main window select Export from the Tools menu The information currently shown in the main window w
4. 0 Connection Timeout seconds 30 f New Edit Delete gt IP Address Comments M 10 10 1 1 255 Sales Team Downstairs M 10 17 12 45 Peter at home ee Adding and Editing IP Addresses To add an IP address or range of addresses into your scanning list click the NeW button For a single IP address enter the address and do not click the Range checkbox The comment field is useful for notes regarding the IP address For a range of IP addresses enter the start of the range as the address click the Range checkbox and then enter the end of the range for the last IP number To edit an IP address or range of addresses select the address s and click on the Edit button To delete an entry select the address s and click on the Delete button 12 In Out Board 2 TCP IP Scanning Address v Active Address 65 32 11 15 Range Comment Topeka Office Ss Note for firewalls and Network Address Translation NAT Many networks are connected to the Internet via cable DSL modems or firewalls that share a single IP address for the entire LAN This technique is called Network Address Translation NAT If your LAN uses NAT you can connect your In Out Board users to external In Out Board users or to entire remote In Out Board networks that are themselves behind a NAT firewall by following the instructions in the Using a Server section below Maximum Simultaneous Connections When In Ou
5. 23142 to the internal IP number of the server Additionally if your remote user is behind a NAT firewall you will have to do the same for that NAT firewall Note that you will manually have to type in your In Out Board registration number and code in on the remote computer Setting up In Out Board for use on multiple networks You can use In Out Board to communicate between multiple networks that are behind network address translation NAT firewalls such as cable and DSL modems and routers To do this you need to volunteer one computer as a server in each network and add the static IP address of the other external NAT firewalls into the TCP IP scanning list of each server Then set up the NAT firewalls to forward all incoming In Out Board data all TCP packets on port 23142 to the internal IP address of the In Out Board server on its network To do this you will have to refer to the user manual of your router For example if your firewall is an Airport Base Station what you need to do is use the Airport Admin Utility to log into the Base Station click on Show All Settings and then click on the Port Mapping tab From there you can add in the mapping between the public and private side of the Base Station After your firewall has been set up the In Out Board servers will then automatically handle passing around the user lists from each network as well as forwarding messages to the correct server for delivery Please note that while re
6. AH bead software In Out Board 2004 2007 Glass Bead Software LLC Macintosh Version 2 0 Eric Harris Braun Adam King amp Lisa Sawin 2007 Glass Bead Software All Rights Reserved http www glassbead com Rev 1 3 07 In Out Board 2 men In Out Board 2 Chapter 1 Welcome Welcome to In Out Board the people tracking software for Macintosh and Windows networks that s a snap to install and run In Out Board runs on any Macintosh with either OS X 10 2 and above runs in Universal Binary on 10 3 and 10 4 or Classic Mac OS 9 2 and above and any Windows computer running either XP Windows 2000 or Windows 98 In Out Board connects over your TCP IP network and does not require any system administration or the use of a server Although In Out Board works seamlessly between Macintosh and Windows computers the interface has some platform specific differences This documentation covers the program for Macintosh users A similar manual for Windows users is available on our website at http www glassbead com download e What You Need to Run In Out Board In Out Board requires a TCP IP network You do not need to be connected to the Internet for In Out Board to work but you must configure a TCP IP network in your TCP IP control panel OS 9 or in the Networking pane of the System Preferences OS X e Trying and Buying In Out Board You can download the most recent version of In Out Board from our web site at www
7. _OSX dmg bin file that you downloaded from the Glass Bead Software web site 2 Drag the In Out Board application to your hard drive 3 Double click on the In Out Board application To install In Out Board for OS 9 simply launch the Installer and follow the instructions If you need a copy of the latest installers you can get it at http www glassbead com download e Running In Out Board The first time you run In Out Board you will be asked for a user name The name you enter here will be your In Out Board name and will appear in the In Out Board user list on every In Out Board user s computer You can change your name later e In Out Board Documentation You can download or view this manual in PDF format from In Out Board s Help menu 4 men In Out Board 2 Chapter 2 Using In Out Board e The Main Window AMA In Out Board Status Name Notes Date In Andrea New York Office 11 9 07 9 03 AM In Charles Around all day 11 9 07 9 33 AM Out Eller Out for the day See cell below 11 9 07 8 42 AM In Maria 11 9 07 8 24 AM In Peter I ll be out this afternoon 11 9 07 11 43 AM In Sara 11 9 07 8 27 AM Vacation Terrance Back Nov 10 11 3 07 12 34 PM In 7 users 5 online From the main window you can view the status of all users examine their notes and see the last time their status was updated A grey entry indicates that the user has turned off their computer or shut down In Out Board You can quickly change your status
8. gistration information will be shared on your office LAN for security reasons it will not do so for remote LANs That means that the registration information will need to be entered on one computer on each LAN that you are trying to connect 14 Appendix A Keyboard Shortcuts Most commands in In Out Board have keyboard shortcuts General shortcuts B Show Hide the In Out Board window H Hide In Out Board d K Scan Network for active users L Show Hide the Log window M Minimize the selected window Q Quit In Out Board S Set a custom status d T Open the Status Options window U Open the Users window W Minimize the selected window Y Open the Preferences window Bring up the help PDF for In Out Board Editing shortcuts C Copy the selected piece of text to the clipboard V Paste the current contents of the clipboard d X Cut the selected piece of text to the clipboard Z Undo the last thing you did if possible 15 In Out Board 2 Status shortcuts d 1 Change status to the first listed status d 2 Change status to the second listed status 3 9 Change status to the ninth listed status 16 In Out Board 2 Appendix B Administration In Out Board 2 In Out Board has an administration tool that lets a privileged user set other users settings To open the administration window choose Administration from the Tools me
9. glassbead com In Out Board will run for 45 days After this you will need to purchase a license In Out Board is sold on a per user basis Registration codes will work for either the Mac or the Windows version For example you might buy a fifteen user license in which case you will be sent a fifteen user registration code This code could be used with any combination of Mac or Windows users If you later need to add four more users to your system purchase another four user license from our Web site and you will get a new registration code for nineteen users Buying a license is easy Select Purchase In Out Board from the Help menu in In Out Board and you will be taken to the Web site to purchase You can also visit us directly at www glassbead com buy After purchasing online you will be sent a valid registration code by e mail Enter this code along with your registration name by choosing Registration from the Edit menu in In Out Board You only need to enter the registration code on one computer all others will share this license Note If you are connecting remote LAN s you will need to enter the registration code on one computer in each LAN mon In Out Board 2 e Installing In Out Board 6009 2 In Out Board oO x 3 items 1 MB available To Install In Out Board drag it to your Applications folder In Out Board Adobe nal Read Me In Out Board Manual pdf To install In Out Board for OS X 1 Launch the IOB2
10. ill be exported to a tab delimited file In Out Board 2 Chapter 3 Customizing In Out Board e Preferences To customize how In Out Board is configured select Preferences from the In Out Board menu keyboard shortcut Y The Preferences window is divided into two tabs Each tab has a Factory Defaults button that allows you to return the preferences to their original settings Behaviors O C Preferences Behaviors Appearance Notify status change of Mark is Icon With M Sound In Out Board Status Change is Volume Soft Loud NA l Sort list by last name v Launch at system startup v in the background Factory Defaults Cancel oK Notify status change of In Out Board can signal a change in another user s status First pick the user from the pop up menu Messages can be indicated by Icon The In Out Board icon will bounce in the dock or flash over the Apple icon in OS 9 Sound In Out Board will play the selected sound at the selected volume en In Out Board 2 Sort list by last name Check this preference if you would like the user list to be sorted by last name Launch at system startup Check this preference if you want to launch In Out Board automatically when you start up your computer in the background When launching In Out Board at start up you may also want to In Out Board to bring up its main window If you do uncheck this preference
11. nu You will be prompted to enter your registration code that you received when you purchased the software Administrative Functions appears as a separate window Any user may test this feature if the software is in Demo mode OC Administrative Functions off Andrea Send settings to chosen users on Charles off Ellen on Maria Preferences B off Peter Kayan ee on Sara on Terrance E _ Change name of selected user New name Clear Transmitting Settings If you would like to change the settings of other users first click on the radio button that says Send settings to chosen users Now you can select one or multiple users to receive transmitted changes As usual use the key to chose more than one From the pop up you can choose one of Networking Preferences Status Choices or User List One you have chosen the item that you wish to transmit click on the transmit button All users selected in the main window will receive the settings of the selected item based on how they are set in your the administrator s In Out Board For Networking Preferences and the User List you may only replace the selected users settings All of their setting will be updated to reflect your settings For Status Choices you can choose to either Replace or to Add to the users current settings If you choose to replace their Status Choices will get completely overwritten with yours If you choose to 17 z In Out Board 2 add your S
12. t Board is scanning the TCP IP list it will create as many simultaneous connections as it can to speed up the scanning process If you are using older hardware you may need to set this value lower Connection Timeout When In Out Board is scanning the IP list it has to know when to give up if it doesn t receive information back If you are on a fast local area network LAN this number can be very small 1 or 2 seconds If you are trying to connect to somebody over the Internet in a distant country you ll want to allow at least 10 seconds for a connection Using a Server Volunteer this computer as a server You can volunteer a computer to be a Server that is to hold status changes for computers that may be off To do this simply choose one computer that will always be left on and check the Volunteer this computer as a server check box 13 men In Out Board 2 Setting up In Out Board to connect remote users to a network You can configure In Out Board to allow remote users to connect into the network over the Internet If all of the remote users have a static IP address and the computers on your network have static IP addresses then all you need to do is add in the IP scanning range of your network in to the TCP IP scanning list of the remote user If your network is behind a NAT firewall you will have to volunteer one computer on your network as a server and make sure that the NAT firewall maps the In Out Board port number
13. tatus Choices will be added to theirs When you are doing selecting the recipients and which settings to transmit click on the Transmit button Changes names on the network If you would like to change the name of another user click on the radio button that says Change name of selected user You may then select one user name from the list Note that you can only change the name of a user that is currently on Enter their new name into text box and then click on the Transmit button 18 men In Out Board 2 Appendix C Technical Support If you are experiencing any problems with In Out Board that you can t solve please visit our Web site where you can submit a question and many common questions are answered World Wide Web http www glassbead com support Internet e mail support glassbead com 19 z In Out Board 2 Copyright c 2004 Glass Bead Software LLC All rights reserved This manual and the In Out Board software are copyrighted by Glass Bead Software LLC None of the software may be copied or modified in whole or in part for distribution to or use by others Please Do Not Make Illegal Copies of this Software In Out Board was produced through the blood sweat toil and tears of many people designers artists programmers and other dedicated workers The costs of developing this and other software programs are recovered through software sales The unauthorized duplication of software raises the cost for
14. te users select the name s of the user s and click on the Delete button If you do not want certain users to be able to change your status and or notes then uncheck the proxy checkbox next to that user If by default you do not want new users to be able to change your status and or notes uncheck the Give new users my proxy checkbox To prevent users from appearing in the main window simply uncheck the checkbox next to the user s name men In Out Board 2 e Status Options Oe ea Status Options Edit New Delete Up Down Name In Out NY office Factory Defaults Cancel o To edit the status list create a new status option or delete an existing status option select Status Options from the Edit menu or from the pop up triangle on the main window This brings up the Status Options window To edit a status option select it and then click the Edit button or double click on it This brings up a window in which you can edit the status option To create a new status option click the New button and then type in the status option To delete a status option select the desired option and then click the Delete button Use the Up and Down buttons to change the position of a selected status option e Networking In Out Board supports the TCP IP networking protocol To edit the networking details select Networking from the Edit menu In Out Board 2 DAN Networking Lis
15. ten for connections on port 23142 Search for users with MA UDP broadcast on the local subnet IM TCP IP scanning Edit Scan List v Bonjour Volunteer this computer as a server Factory Defaults Cancel o Setting the Port By default In Out Board listens on port number 23142 You may change this setting but In Out Board can only communicate with users who have the same port setting Note that if you are using a firewall you will have to allow communication on this port for In Out Board to work Finding other Users In Out Board can discover other In Out Board users by sending a UDP broadcast over your local network using Bonjour or by scanning a list of TCP IP addresses By default In Out Board uses only UDP broadcast In Out Board automatically scans the network to look for other users when it is first launched To manually initiate a network scan select Scan Network from the Tools menu keyboard shortcut Ctri K You may need to do this if you are not using UDP broadcast or Bonjour 11 men In Out Board 2 TCP IP scanning If you have a more than one subnet on your network or you will be connecting to In Out Board users over the Internet you will need to check the TCP IP scanning checkbox and then enter IP addresses and or ranges of IP addresses into the TCP IP scanning list so that In Out Board can find the users at those IP addresses TCP IP Scanning Addresses Maximum Simultaneous Connections 5
16. u Trademarks Apple and Macintosh are registered trademarks of Apple Computer Inc The names of other products and companies appear herein for identification purposes only and are trademarks and registered trademarks of their respective holders 20
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