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1. err MAWAL TIE Verste Nio Regutada Start Mode 1 Sock Berm Materials management is based on the concept of the Master Articles File where all stock references are recorded Then the articles may exist in one or more stores with different stock levels and unit costs Inside each store the articles are displayed with a label icon which changes its color according to the stock levels Code Description G AV 010 004 Metalic air filter Sor Stock Item Stock Item data sheet It is possible to set maximum and minimum stock levels for each stock item It is only possible to record new stock items in the Master Articles Maximum Level UN 7 Current Stock UN Location 000 c5E10PI Minimum Level UN Average Cost oo 2450 ManWinWin Software Page 18 MAINTENANCE MANAGEMENT SOFTWARE St STORE Dex Vri Cheer axi Vinner 12348591 146213 10 Description TVAT ftos 238 GNO Bock ters tox Coge ei Gav DIO 004 AM 2012 Drect Anpication D Soe Output NE NUNO CASTRO AV 090 002 PLAIN AIR RETER Uri Ura Cost 1 UN i n i a i e 3 i 1 Li 3 hJE Acc 201 0UT STORE CONSUMMABLES ManWinWin Software New store entry The store entry is made by an invoice transport document or another type of document and needs some mandatory information The store entry can be made without consolidation thus allowing any changes or corrections After t2. New Item Complementary information Possibility of assigning alternative codification for the item and choosing the code by which the item is managed across the application Additional information for MME which require calibration and vehicles Plus a free text field reserved for notes Page 8 MAINTENANCE MANAGEMENT SOFTWARE urt type SYSTEMATIC SD E Card Fm whe eee AZ Owertued begectas 17N lisey P0 00070 MADS OVERMAL INGPECTON 124 LE eg TT Dae HARE TN SPEL ATP berre rerama 2 va enaren sa re the the eTe BIT a 3 met SO nt da rate pu om terre t rvet terrestres Toe z hese Perecters et ly grieve rety Yeu Sed dim fe taniniso era gel att 0000 gy rages Rater re pe VM sere rapean Were fal ihe Sps Of bade Cheer Gree ESA Ot OG af Ihe tee gy ek aot At the ate eve OG Om onder fhe noder de Vea le the Vader urd heck condien of mf anses heck tar ewe ped carte or fee fa pases ede sl GN Da water oe ee ttoo ta paise cdon Le oA an begyted Souk eves ee E x s H 43 32 ha Juan Fm re Cine l te BOOS HEATING SOLER W l tere ae To Ta ive Pursing Mecod gt gt oe ce cs EEE cc p X amp kebe 4 7 E Set Serle oy Chi el ODOT ELECTAKTTY METER DET FEAK tee Ome werd ia owe 058010 net 1S ics my ier Date Lat Fee 3004 2012 008010 n r us ines mr 7 010 43 671 OM 42250 ve et Lat Hot I 4400 KNM 04010 nter OH 3109 i 21
3. wg g ManWinWin Software Technical Specification July 2013 MAINTENANCE MANAGEMENT SOFTWARE eo ay y VianWinWin Index FN 2 MENE NNN 2 Software Application Modules Integrated Solution rrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnen 2 Software technical features rrrrnrrnnrrrnnnnrrrrrnnrrnnnnnrnsrrnnrrnnnneesrrnnrnnnnneassrnnrnnnnnnesssrnnnnnnnnsesssnnnnnnnnneassrnnnnnnnnnsassrnnnnnnnnnesssnnnnnnnn 3 Main features detailed VieW rrrrrrrnnrrnnnnnnnrrnnnrrnnnnnnnrrnnnnnnnnnenssrnnnrnnnnneaesrnnnrnnnnneaesrnnnnnnnnseassrnnnnnnnneessnnnsnnnnnsassrnnnnnnnnnsassennnnnnnnnsee 3 System main configurations ccccseescccccesseccccceesececcsaeseeceesaaeeeeesesseeeeesaeseeeeesaeeeeeeseaenseeessaeasecessaeuseeesseaaseeessuanseeessaaneeeeeas 3 Equipment plant Item coding and detailed recording rrrrrrrnnnnnrrnrnnnnnrrnnnnnnnrrnrnnnnnrrnrnnnnesernnnnneernnnnnnesennnnnsesennsnnnessennne 7 Maintenance Work Work Order Management sssssccsssssssccsesssscccccsssscestesescecsecssssescessessescessssccssesssscessesssssensess 11 Maintenance Analyses and INGiCAtOrs cccccccssseccccsscccseesecseeeecseneeesseeeeessaeeeeseueeessaeeeseuseeeseueeessaaeeeseausesseaeeessanseesaes 16 Materials Store ManageMe nt ccsssssecssssssscccsssssccucsssssccucsesscesecsescesecasescescessescestesssscescesssssessessessessesssssessesssssesse
4. EE Ad He TL N Mt Chen fee Cane er OT FAIOOU ADOM 190 It is possible to attach any type of document es x with a maintenance item Optionally this Mndat Lae Mus T association allows you to define an end date to the document The document link will be available for all the users rimni ts C her Doareet ALENI WSHF MORES ET ad Print Items Printing maintenance items 9 Report Type The software has several maintenance item PU 0002 Chiller N21 Circulation Pump C1 report PES 63 I iii The reports refer to the selected item or to the entire item list and may also be grouped in many ways tem Send Q Label Simple Grouped by Repor to Preview Other features from the Equipment Plant Maintenance items copying Repeat along with their maintenance plans and applied stock items This feature eases and speeds up system information initial recording Several maintenance items searching filters with the possibility of getting different report types for that group of items Maintenance plan for a group of items along with the projection of future interventions and their estimated costs Running records with or without fuel supply in which the parameter RR Running Record is based on It allows for instance knowing in detail the energy consumptions from an energy meter or the travelled distance of a vehicle Down time records The system allows automatic recording down time from work ord
5. ly WEA TBs 000377 ROUTINE INSPECTION 12M PUI CHILLER NT ORCULATON PUMP CT Of 11248 QOLF PALACE ManWinWin Software Page 13 MAINTENANCE MANAGEMENT SOFTWARE Date m 1194 2011 900373 ROUTINE INSPECTION 12M SLUD002 THILLER NY OUROGLATON PUMP CT 01 0048 GOLF PALACE ManWinWin Software VianWinWin Software Third party services record other Identification of the third party services contracted to carry out the work The contracted services always need to be coordinated with a cost document and should have the indication of the corresponding supplier WO Calendar This feature presents a work preview ona calendar and allows changing the scheduled dates through drag amp drop resource Page 14 MAINTENANCE MANAGEMENT SOFTWARE Print WO amp 000352 Routine Inspection 12M O 9W0 Report Type Datasheet Work Order Report Deviations FY Telegraphic Documents MH by WO MH by Employee au Materials by WO Simpl Materials by Quantities 24555 Other by WO Grouped by Other by Supplier Costs by WO Costs by Account Send Report to Preview Tet Other features from Work Management ww amp VianWinWin Work order printing The software has many Planned and Terminated work order printing options You can print one specific WO or a group of WOs from the list The systematic works are managed based on a calendar date and or runn
6. sub types Systematic preventive maintenance routine inspections calibrations lubrications Condition based preventive maintenance on condition preventive improvement Corrective maintenance repair Stock item coding standard The systematized organization of Classes Families and Sub Families expresses the stock item coding standard The purpose is to have a reasonable number of items inside every group through the logical structure generated by grouping Class Family Sub Family and still keeping them easy to find Example G Generic Class AV HVAC Family 020 Filters for fluids Sub Family 023 Item sequential number Page 5 MAINTENANCE MANAGEMENT SOFTWARE ManWinWin Software EXT 002 Gera CFM MAN 290 Potesio MAN 03 Neckar DONG Ceecter DROM Assistant MAN 090 Potvederd Ertty VanWinWin i BAER X gt We iff User Administration System users have to be necessarily recorded as employees The system users chart and the company employees chart is the same There is also the possibility of setting up a password and detailed access levels for each user Page 6 MAINTENANCE MANAGEMENT SOFTWARE gt VanWinWin Software Equipment plant Item coding and detailed recording Recording a maintenance item involves always coding and coordinating it in a cost center and in the functional organization If the item is a management item this means always planning the
7. 5 054010 Meridor UG 101718 sr 8157 ADH AE 240758 WKY Coane 6 12 2871 OG Ses We 9815 Coa n 1 2472 oH 11544 Ol 9152 004010 258242 0 TJA OW Car paavo Tri KOR OG IMI H 9982 On Date 004010 Oe 421 118788 Oe 4152 Frk h ner KM i i Pet rn KN i 4 On Date gt gt 00 Recor LOO TT O wre eee ManWinWin Software Maintenance Schedule Each maintenance item will have a maintenance plan Systematic tasks based on calendar time hotel rooms typical case certification renewals and audits etc running records compressors etc or a combination of both emergency generator Each maintenance schedule consists of safety precautions description tasks and estimates for duration man effort materials and third party services which represent the work cost estimate Applied stock items Applicable spares or incorporated components list This is a comprehensive relationship between stock and maintenance items The opposite relationship may also be tracked you can find out in which maintenance items a particular stock item is applied Running records Meter readings Capable of calculating projections like how many operating hours will the item have ina certain date and also which will be the electricity meter reading at the end of the year Different data printing templates Page 9 MAINTENANCE MANAGEMENT SOFTWARE ee ay 9 VianWinWin cS SE Attached documents
8. LE Me sa ALOT 30 CHILLER SYSTEMS Ei 7 lis 5 J Automatic parameters example for a Chiller system ManWinWin will only show on the list the parameters for which there is at least one record The date field on the upper right corner allows you to calculate the parameters for a different year and the checkboxes allow multiple parameter selection in order to build a graph showing the comparison between them ManWinWin Software Page 16 MAINTENANCE MANAGEMENT SOFTWARE pa software Autermetic Para de D t r JE adr ast Proce Automatic Parameters versio N r Re gitaa Criteria System Paramelers AL 0130 CHLLER SYSTEMS AL 0130 CHILLER SYSTEMS 2M1 Automatic Parameters UN TOTAL NWOS Number of scheduled 40 40 10 1 2 00 101 100 300 1 100 20 1 00 13 25 00 NAO AD Number 0 1 10 2 1 1 in 1 200 20 1 1 200 No ds pagina anual 1 No Forside Pages I Fator de Loom L gura da Pagina Example for two automatic parameters comparison Example for a indicator calculated from automatic parameters Other features from Analysis and Indicators The system allows you to define manual parameters which can then be used on indicators calculation formulas These manual parameters are useful when you want to perform calculations using data which cannot be automatically calculated in the software example useful floor area production volume sales volume etc ManWinWin Softwa
9. Odar MV RN Gannby Verdad Oder 11 FON Return Mardid Heating Doder WIT HW Sunoly bianda r rrersyrrystTrTTTTTTTTTTTTTTTTYTTTT FE The items are shown in a chart according to a user defined filter with full access to available features for one individual item or for the all set of items from this chart New Item Identification 9 The item code is based on the item type a Ueerrytten sequential number ji hr hatsan lt 0 rom LAE Mandatory fields functional organization and ete ant 40 MATING BALER SYSTEMS cost center coordination Picture jpg gif bmp etc Document association i e drawing particulars chart user manual etc Data i fect PG meenesi mayn ManWinWin Software Page 7 MAINTENANCE MANAGEMENT SOFTWARE seres Paton 01 20 7548 Pee wie Mase s Awornge D Faveg ADF AaS ive Date NG renset tce Hest om y OFT pioen See kasse Fry p an face emee Corea nas Tommt ManWinWin Software VianWinWi on a i f Hare New Item Particulars Particulars data sheet maximum of 40 for each item type The particulars data sheet is defined by the user for each item type New Item Operational data Required and operating times for performance indicators calculation Possibility of average daily running time automatic calculation based on running records Possibility of searching for items with warranty and maintenance contract
10. Stedded 25012015 GE Aent i gt tone na gt Cam L r NAVAL TIK V r n M o fegatate Plat Mode 9 Weert Orders The software has a notification alert system based on traffic lights which is dynamically updated according to the due date The work periodicity can be defined based on calendar time or in any running record set for the item Km s hours cycles etc Work Order Statuses Every time a systematic work order is created in the system the next one will only be created when the last one is ended Terminated For this to happen it is necessary for the user to change the work order status manually Work orders allways run through the following statuses Scheduled Scheduled work with a certain date of execution In Progress Issued work until its completion management of this work belongs to the responsible entity or technician from the technical intervention department Terminated Although it refers to a terminated ended work records or any other information can still be recorded in the work order ManWinWin Software Page 11 MAINTENANCE MANAGEMENT SOFTWARE popon wyn Maret Vise ects Dazu Vats r sn Matsia Cee Cute worm Man TH Hi i dr EE Men Wert Order ae o WD Ma Deets apt oe noon Ong Umapet aisge Linge laso Mentors Meee Obe Com Goce Wired arter g Teer art Leer Tee Das swi Tree Raccat Lade ManWinWin Software W nWinWin N
11. comp Tree structures Insert a new record placing the cursor on the record directly above Button and label together Popup windows are called directly from the field label which is also a button Mandatory fields marked in red in blue the ones we strongly recommend filling Printing features allow always a preview and export of the reports to other more common file extensions System main configurations fo Functional Organization 1 Times Go To Close Organization p AL ALGARVE AL 01 Golf Palace GL AL01 00 GENERAL AND INFRASTRUCTURES AL 01 11 ROOMS AND DIVISIONS 14 AL O1 12 PUBLIC HALLS AND OFFICES AL 01 13 RESTAURANT CAFETERIA AND BARS CONFERENCE ROOMS CHILLER SYSTEMS SYSTEMS FOR CHILLERS RW COMMON DISTRIBUTION SYSTEMS RW SYSTEMS AIR HANDLING UNITS RW SYSTEMS FOR FAN COILS HEATING BOILER SYSTEMS SYSTEMS FOR BOILERS HW COMMON DISTRIBUTION SYSTEMS HW SYSTEMS AIR HANDLING UNITS HW SYSTEMS FOR FAN COILS io fig HW SYSTEMS FOR RADIATORS 2 01 47 SANITARY HOT WATER SYSTEMS i 01 50 AIR HANDLING UNITS SYSTEMS a RA FAN PNI SYSTEMS 24 Systems 2 Sub Systems S 4 i 5 g MM ManWinWin Software Functional Organization As its name suggests functional organization consists in specifying the function or system for a group of items in the context of an installation Grouping all the equipment that cont
12. ers or manual recording down time directly in the maintenance item The system generates real time analysis for all maintenance parameters based on different events costs failures times etc These analysis can be calculated for the present year for the last 12 months or for the last 5 years ManWinWin Software Page 10 MAINTENANCE MANAGEMENT SOFTWARE Maintenance Work Work Order Management Managing maintenance works is Maintenance s basic function Every intervention involving resource consumption Man Hours Materials or Third Party Services is recorded in the system in the form of a work order Pee Geto Ve WerkOrders ter 9 Configueten Hep p New N x 2 amp b r be Descnpten hit Cen Fite Work Orders amp Work Orders List F Sadat M W rato fret at rn man added hr tre e Sons Ove ew Pepecton 124 it Owe MAN TH Poly hadai 1m0 Al te 9005 Over Inepection T2M BOGO Het MAN O90 Poly Scheduled 2641 2013 T rrae 6 00093 Energy Audit Tov ED O001 Gol 002277 SALE Schosiod 24132013 vni AQ fut EM ED 0001 Got S221 GSLO Sohedset ZH AT ti amp SYSTEMATE 78 Fan Col Ovetied hapen FOOT Font MAN JYI Poly sd dad EDN B CONDITION BASED 6 om dre Papector 179 PU 0001 AW MAN oSI Poly Sohedk ed 05 63 2013 b C CORRECTING own Purine rapeder 124 PUTOO Die MAN 090 Pohi Sebel 22 62 2013 La M PROVEMENT eons Ae EM 0 4001 Oke 00122 52 Shedd 194130 a Boe Adi JEM ECO 1001 Hest non Se
13. ew Work Order Origin Identification of the work order main elements Work Type Cost Center and Planned Maintenance Time Plan TM fields are mandatory New Work Order Management Identification of the management elements for the work The different dates are recorded according to the work status New Work Order Work Requests Displays the work requests which led to the work order in case of a repair work New Work Order Diagnosis Allows you to identify the symptom and the cause of the failure for repair works New Work Order Tasks Describes the work tasks to be done New Work Order Costs Planned and performed costs comparison chart New Work Order Documents Allows you to attach documents to the work order Page 12 MAINTENANCE MANAGEMENT SOFTWARE re ay VianWinWin Cs pais Somtware Man Hour record Man hours spent in each work are recorded with detail and always associated to a Cost Document an Employee a Cost Center and an Account Emplayam NC NUNO CASTRO Date Sat End MHE ot Factor MH Coat Cost 452013 OO 19 sm D 10 00 GOST ROUTINE INSPECTION 1294 FU CHILLER NT ORCULATON FUMF CI C Cante 09 0048 GOL PALACE Accent 101 Met INTERNAL PERSONNEL Material record Identification of the materials used during work execution Materials are associated to the work order either by direct application or by store output Date and Time
14. he store entry consolidation the system calculates stock levels and unit costs for the corresponding stock items and the store entry becomes locked New store output The store output is made by a document automatically suggested by the software Outputs may be addressed to WOs items or cost centers being this last one a mandatory requirement Outputs are automatically consolidated and irreversible To add more stock items to the output it is required to do a new store output To reduce the amount of stock items of the output you need to do a store return Page 19 MAINTENANCE MANAGEMENT SOFTWARE G fa ee ey y VianWinWin Inventory The software allows you to perform partial or Code Dad anci Tara complete inventories with item count recording features that enhance your productivity HVAL 1 etree Sock tems Cute Code Lescm ar Locater Cuties U Ure Cost gt 9 c o e b D v a gt H 151 gt ho OG Comoe Aggy Other features from Store Management Supplier return to correct store entries and store return to correct store outputs Transfers between stores to make stock item movement quicker and easier Store entries produce automatically relationships between stock items and their suppliers The system keeps a continuous stock item movement history which can be directly consulted t is possible to easily and directly consult the stock level for every stock item in a
15. ing records hours Kms cycles etc The system calculates automatically the dates based on the running records e automatically selects whichever date comes first for each work Every Work Order record hours spent and used resources generates automatic parameters which can be directly analyzed or used to create maintenance indicators ManWinWin Software Page 15 MAINTENANCE MANAGEMENT SOFTWARE r 2 e VanWinWin S oOnvare Maintenance Analysis and Indicators The system calculates a group of automatic parameters in real time for the main software entities Items Systems and Cost Centers 47 Automatic Parameters Automatic Parameters List of automatic parameters available at any time for the present year last 12 months or the last 5 years nmectve Maintenance Cost Corrective Maintenance M Contractors Cost Down Time Related to Fault Down Time Related to Maintenance Intemal Personnel Cost Maintenance Cost Materials Cost Number of Failures On Condition Maintenance MH WO Number Number of Scheduled WO Number of Work Requests Operating Time Preventive Maintenance MH Required Time Running Record Scheduled Maintenance Cost Total Maintenance MH These parameters are directly available for Items Systems and Cost Centers or can be used as part of more complex maintenance indicators calculation Example MTBF Operating Time Number of Failures 19 Automatic Parameters 5 Ara 1 sm
16. item s preventive maintenance and work order scheduling ti VAF May Cassete Unt HI Man Emimoe Hal VAE Way Casecte Ut ME Man Eonanoe Hal Heating Bote N Oe MY Fees th 5 han Seagpty Gar Vinter Ehectecty Mater OM Mask Bataat Mates Low Tat Moves Eonar Meter Super Lew Taf Hour Bechet Meter Reactive Bectx4 Mater Feat Man Supply Mater Mater nere Aoter Gas Meter AU NP tet Ar Duot AHU NPT Quiet Ar Duct AHU NZ Resh Ar Duct Verdis MTI Man Dette dur Duct Rows fe G S A o D e i AND INFRASTRUCTURES P D ADIT ROOMS AND DIVISIONS God MDG PUBLIC HALLS AND OFFICES P 2 A010 RESTAURANT CAFETERIA AND BARG amp AD N COMEFENCE ROONE MO OMLLER SYSTEMS D AC OL ST SYSTEMS FOR CHILLERS ADN PW COMMON DISTRIBUTION SYSTEMS MD RAV SYSTEMS AR HANDLING UTS ALO RW SYSTEMS FOR FAN COILS do MOTE MATING BOILER SYSTENS j og AL DLAL SYSTEMS FOR BOILERS G A DILE HV COMMON DUTRABUTION SYSTEMS og AHO HW SYSTEMS AVHANDLING UNITS ALDI AG HW SYSTEMS FOR FAN CDILS ADI ew Gre TEwd FOR RADIATORS og ALO 4 SANITARY HOT WATER SYSTEMS AL OLS AR HANDLING UNITS SYSTEMS Mk OL S FOO SYSTEMS D AS PUT SYSTEMS GNGLE D ADD SE VERS TPUT SYSTENS ALDISS BLOW MECH VENT SYSTEMS AOISI EEHAUST MECH VENT SYSTEMS amp 4 AOS RECT SUPPLY OGTRR TON ALO ete Gafirto TULLE TT 299G FIT ee Je se FIT Aaa g8 SHA Haa Exchange NY Feen ha 8 SHN Haa Exchange Ht Foon 4 te
17. ll stores ManWinWin Software Page 20 MAINTENANCE MANAGEMENT SOFTWARE 63 o ay VanWinWin Software Work Requests The work requests module runs autonomously from the main ManWinWin application En W Request Date CH 0001 Chiller N 1 Floors Oto 12 06 2013 10 00 The work requests window shows the work request list together with icons which demonstrate the current status of each request ManWinWin Software Page 21 MAINTENANCE MANAGEMENT SOFTWARE New Work Request OOOO O O OOOO Tie Chiller Malfunction W Request No Date and Time Status Urgency 00014 0407 2013 10 00 New Work Request Employee NC Nuno Castro Request a Quote Destination Diagnosis Documents Intemal Ettemal Position MAN O11 MAINT INTERV TECHN MIT 2 tem CH 0001 CHILLER N 1 FLOORS 0 TO 3 System AL 01 30 001 CHILLER N 1 FLOORS 0 TO 3 C Center 01 0248 GOLF PALACE a a EN am pur W ew p Ne Emil Wot asset ie Outer tra W Renea No W Fonet Dst Leger Ita Due Date omm 3 296 2017 IWON Momy res rave MC Mann Care Aree Fei W flag One Hot Oen Beers wt ext Soy omnes Sct whoo ast E CERE HON i ox i on ManWinWin Software VianWin Work request This feature allows you to record maintenance requests in a simple way The mandatory fields are the title the date and item related information or at least the cost center The first status of a new
18. re Page 17 MAINTENANCE MANAGEMENT SOFTWARE Materials Store Management The stock management is an optional module which allows you to manage in an integrated way one or multiple maintenance stores me Gelo Yew Metendy Incicsters Contgersten Help a New Bat X wef be Deicigtion fit Onfa Materials Store gt Stock items List Mester Aricia Code Les smv Locman Semewe ihi Lina Com ere 1 STORE A GAV grann dar ber clot mo w san i EGAMI Far s r EGO UN 15 206 Joch ter Coorg Sanders gt Geant GAV NER ha Viker bag tree ma UN 1008 p AU ALTOMDELE Se GAV DIE 004 Mot see ar fier 2508 UN 24538 AV PVA gt GAV D500 beet ates te 208 UN n 3 O10 48 FILTERE NG AV 826 002 Pager far etarsart AAO LIN oes 090 ALTERS FOR FLUDE GAV 0000 Pager it care 11920 UN ESX 0 CUT NG SGA Bem Depe tor 500 UN Be 090 DAMPERS AND ACESSOSIES GAV MRO Vertiqnon ps se UN 12 060 ADES SOFIES FOR VENTILATION NG AV ME lrer nar Soe UN 7 55 7D FAGD GASES AND FLUGS 80 WAC MISCELLANEOUS FUELS CIV WORK MATERIALS DIC CONSTRUCTION MATERIALS 00 SANITARY EO UP MENT DSD CIVIL WORKS MISCELLANEOUS PED CONSUMABLES ELECTACITY 010 WIR A CABLES 000 lt LECTRILA ACCESSORIES 030 BULBS AND LIGHTING 40 ELECTHONC ASSESSORES 80 ES TRUMENTATION AAO SOUNDERS 50 ELECTRO Y MSCELLANEOUS bold U LUBRICANTS CHENTALS i MO MEDHAMKCAL a A Cy reverepporerggevrvrvr ii Mani Omo 5 tone
19. request is always Pending You may always Request a Quote together with the maintenance request In this case the work request cycle will be a little different than usual Maintenance requests management Requests are managed inside the main ManWinWin application Pending requests can either be approved or rejected If a request requires a quote instead of approved they are first quoted The approval of quoted requests is made by the requester this means it is his responsibility to approve or reject the quotation Approved requests acquire the In Progress status when they have at least one open Work Order and become Completed status when all corresponding open WOs are terminated Page 22
20. ributes to a determined function implies that a failure in any of them may affect that function global performance The functional organization expresses the engineering point of view of the installation InnWinWin is supplied with a complete functional organization for buildings AutoWinWin with one for vehicle fleets and ManWinWin with another for industry Page 3 MAINTENANCE MANAGEMENT SOFTWARE Cost Centres y Go To E Cost Centres N 01 Afakik Hotels d 01 0248 Golf Palace 13 01 0648 Hotel do Mar i 01 0948 Hotel Golfinho gt Close 1 Cost Centres ix Short Name Go To Organization cy DIR MANAGEMENT ADMINISTRATION EXT EXTERNAL MAINT PERSONNEL abe MAN MAINTENANCE DEPARTMENT nad 001 Technical Director Certified Facilities Engineer MAN 004 Supervisor Foreman MAN 005 Clerk MAN 010 Maint Interv Techn MIT 3 MAN 011 Maint Interv Techn MIT 2 cbpesceeneece MAN 020 MAN 030 Mechanic Carpenter Gardener MAN 090 MAN O98 MAN 031 MAN 040 MAN 060 Fitter Electrician Polivalent Helper gt Close Cost Centers Expresses the installation from the company s financial department point of view that is the same maintenance information but more synthetic and convenient for the financial management Typically each building can be considered has one Cost Center that can be unfold into multiple sub Cost Centers Supplier
21. s Amongst the most relevant maintenance suppliers we find the maintenance services suppliers equipment suppliers or manufacturers and the maintenance parts and materials suppliers Technical intervention area Represents the company s internal structures with intervention in maintenance The structure is shown in an organization chart where every position is hierarchically specified and it should be able to fit all personnel with intervention in maintenance The ones with the most direct intervention will be included in the maintenance department with one or more workshops and separated by their expertise like mechanical electrical etc For every expertise a Man Hour cost will be established this will express the average cost for the maintenance work human resources Maintenance Trainee direct mobilization Tim ee 14 Functions ManWinWin Software Page 4 MAINTENANCE MANAGEMENT SOFTWARE 5 Item Types Description r condicionning split set Automation Battery Bumer Boiler Condenser Chiller Heat Exch Coil Counter Meter Compressor Diesel Engine Damper Door DU Duct Division Comnartiment Go To Close 58 Item Types Work Types ei A SYSTEMATIC be A Systematic Schedule ia Q Audit Certification 2 1 B CONDITION BASED i B On Condition Preventive el C CORRECTIVE ie C Repair Failure Sb M IMPROVEMENT i M Improvement Work Go To gt Clo
22. se 4 Maintenance Types Stock Item Coding Standard 5 Stock ltem Coding Standard G GENERIC i AU AUTOMOBILE AV HVAC 010 AIR FILTERS la FILTERS FOR FLUIDS 030 DUCTING I 050 DAMPERS AND ACESSORIES I 060 ACESSORIES FOR VENTILATION I 070 FRIGO GASES AND FLUIDS L 090 HVAC MISCELLANEOUS CB FUELS CO CIVIL WORK MATERIALS EC FIXED CONSUMABLES EL ELECTRICITY LU LUBRICANTS amp CHEMICALS 4 MC MECHANICAL b GoTo Close 8 Families 7 Sub Families ManWinWin Software Maintenance item types The item type is a configuration which will allow a consistent coding for any maintenance item Similarly and with more or less suggestive groups of letters we can establish for instance AL Alternator BA Battery CH Chiller etc For every item type there will be a particulars data sheet associated maximum of 40 for each item type for the purpose of gathering the necessary information to manage the item s maintenance Work types It is important to have some way to classify the different work types while managing maintenance in order to give an idea of what is the amount of effort and cost for each of these types With this information the manager should be able if necessary to change his maintenance strategy in order to optimize his management results Maintenance tasks can be grouped in the following 3 main types which afterwards can be unfold into several
23. ss 18 Work RECS EE vesaioceyauuesieg auaha use E 21 ManWinWin Software Page 1 MAINTENANCE MANAGEMENT SOFTWARE Gy y VarWinWin Technical specification ManWinWin is a standard maintenance management software which reaches with great detail coding and recording of the maintenance items planning and managing maintenance works quantification of the man hour materials and contracted services effort and costs managing stock item stores and resulting key performance indicators One software 3 designations ManWinWin is an integrated and single solution which presents itself commercially under 3 designations which are different essentially in its initial default configuration I 3 ba l i i EG Va WinWin 9 nNNWinWin SV AutoWinWin AA ra dd MG Marvin Soliware j Haninn Sofware Industrial Building Fleet Maintenance Maintenance Maintenance The flexible modular and integrated The easy to implement system for A simple to use product for vehicle fleet solution for industrial maintenance building maintenance management maintenance management management Software Modules Integrated Solution Maintenance System s main module which includes the Plant detailed coding of equipment maintenance items the Work Orders Work Order management the Materials listing all materials relevant for maintenance the Costs maintenance costs details and the performance analysis and key performance indica
24. tors Materials Maintenance stock items recording with resources for multiple stores centralized management and constant inventory Requests Peripheral module but linked to the same database working outside of the main interface used exclusively to create and manage maintenance work requests Web resources 100 web based resources for creating and following up maintenance work requests ManWinWin Software Page 2 MAINTENANCE MANAGEMENT SOFTWARE Software technical features e ay 9 VianWinWin Developed in the most recent Microsoft NET and Microsoft SQL Server technologies Printing or exporting all the information from the application using reports from Crystal Reports Multi user platform Integrated maintenance work request module without user access limit with Web platform Allows remote operation under the concept of Remote Application User interface and form design in line with the typical practices for Microsoft solutions Main features detailed view The software is supplied with a pre configured data base according with what you need to manage Buildings Vehicle fleets or Industrial facilities The system has a modern and intuitive interface with the purpose of making tasks of data creation and update easier and faster Some of the application s cross cutting features are Data search filter with wild cards feature Ex Comp will return all records beginning with
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