Software User`s Manual - Software Engineering I
Contents
1. HR staff Click on TRACK APPLICATION Select or input the query condition Search user profiles Click on Track button for the query result Click on the name of the applicant in the query result Edit a Job Post Log in as HR staff Click on MANAGE JOB POSTING Click on View in the row of the job posting which needs to be edited Input the modified content Click on Done button View applicant application Log in as HR staff or Hiring manager Click on TRACK APPLICATION Select or input the query condition Click on Track button for the query result For Hiring manager he she can just get the result of Qualified applications Click on View in the query result Add a Job Post Log in as HR staff Click on MANAGE JOB POSTING Click on New button Input the content of Name Introduction i Duties and Responsibilities UM IOC s12h TOS V2 0 Version Date 04 08 12 User Manual UM Version 2 0 Requirements Salary Hours and Benefits Click on Done button Application Position Status When other roles in the system observe the applicants application the status should be non editable Applicant Employment Category When other roles in the system such as Hiring Manager observe the applicants application the category should be non editable Click on LOGIN Applicant HR IT2. Purpose Security Privacy Operating Windows XP Service Pack 3 or OS Firewall software System Linux w Kernel 2 6 23 or Unix equivalent UM TOC1 s12h TOS V2 0 1 Version Date 04 08 12 User Manual UM Version 2 0 2 Installation Procedures 2 1 Initialization procedures Since the software is a web based the web users don t have to install our software As our software has to be merged with the LACGC website which is hosted in LA design studios we are talking and discussing with the LA design studios further about the system merging and we have to discuss further about their setup environment and the possible problem of integrating symfony framework into the web server 2 2 Re installation The re installation process is same as the initialization procedure 2 3 De installation For the de installation process we simply remove the project folder from the apache web server and delete the related database files UM TOC1 s12h TOS V2 0 2 Version Date 04 08 12 User Manual UM Version 2 0 3 Operational Procedures In this section all main user functions have been listed in the following table Our system has three main modules Apply Online module Job Posting module and Application Management module Every applicant can register an account then log into system In Apply Online module applicant can change password edit profile apply jobs and view submitted applications While HR staff can track and manage applications
3. Login Input Username or Email and Password Click on the Sing In Button When a user wants to log out of the system he Applicant HR IT Logout she can click on the Logout button on the left side of the web pages External account creation Click on LOGIN Click on Want to register Fill out all the required contents Click on submit Reset password Log in Click on CHANGE PASSWORD Input the old password twice and one time of the new password Click on OK button Recover password Click on LOGIN Click on Forgot your password Input your email address Click on Request button Check email from from noreply com Click on the link in the email Input the new password twice UM IOC s12h TOS V2 0 Version Date 04 08 12 User Manual UM Version 2 0 Click on the Change button Table 1 Functionality Table 4 Troubleshooting 4 1 Frequently Asked questions Q How can I maintain the system on server A You need to check the code on backend part Or you can ask the developer for further help 4 2 Error Codes and Messages Currently the system has no error codes not including the potential error codes found by tester in the future All error codes will be listed when they are identified 4 3 Note Generally the end users can use the common web browser to surf our system The aid information will
4. Software User s Manual Los Angeles Child Guidance Clinic Employment Opportunities Online Application System Team 5 Hao Cai Project Manager Operational Concept Engineer Prototyper Chan Li Life Cycle Planner Zhen Huang Quality Focal Point Shipeng Xu Software Architect Ruixin Huang Feasibility Analyst Cresta Kirkwood IIV amp V Requirements Engineer 4 08 12 User Manual UM Version 2 0 Table of Contents TABLE OF CONTENTS 0 cocino AAA iita IE Ri EEEE Il TABLE OETABLES lt hne Eee eie nee Pene 111 TABLE OF FIGURES Act snes Ea EE PAEPAE N NESIE A FAENAS EA EIERE TERRENA IV 1 Tir GUC HOM ees cfs NN RNA 1 1 1 Systein OVerVIeW 3 ah n wea is EP MAA UR ean ELA ERE FO Ale RU ON e a ere Oe 1 1 2 SEMA UM EP E PD PEU Ep a e de 1 2 Installation Procedures minado Ier ee IRR Iaido codo 2 2 1 Initialization procedures cce NS 2 2 2 Reaimis ta o AAA itr RT A NN EE AT AENA 2 2 3 De inistallation HE 2 3 Operational Proceduress i o aote greeted ien da qe qu em i t ett te hls ERES 3 4 Troubleshooting s AR IINE O ad iria 6 4 Frequently Asked Questions s dott e ove o pe Wi Op reb bee b Rep exe thes 6 4 2 Error Codes and MESS RETE ER RERO Ee dC RUE TERCER Ee IRE ERA eee 6 4 3 Noti as mo etam AAA A eto A ies aee e eerte iere 6 UM IOCI s12b T05 V2 0 11 Version Date 04 08 12 User Manual UM Version 2 0 Table of Tables Fable Functionality Table A A A A en RR A RON 6 UM IOCI s12b TOS V2 0 111 Ve
5. be supported while the users process their application UM TOC1 s12h TOS V2 0 6 Version Date 04 08 12
6. post new jobs etc Hiring manager can log into the system to check the new applications then mark the application status etc IT staff s main task in the system is to maintain the system create and manage LACGC staff accounts User functions Function Procedures One or more user applications Applicants can click on the interested jobs and apply for them one by one View Account Log in as applicant if not log in before Click on EDIT YOUR PROFILE Applicant attach attachments Click on Choose File to search the required documents in the applicant s computer Select the documents Click on upload button Click on submit button Internal query and display Log in as HR staff Click on TRACK APPLICATION Select or input the query condition Click on Track button for the query result Attachment download Log in as HR staff Click on TRACK APPLICATION Select or input the query condition Click on Track button for the query result Click on View in the query result Click on the document name under ATTACHMENT and download it System Reports Log in as HR staff UM IOC s12h TOS V2 0 Version Date 04 08 12 User Manual UM Version 2 0 Click on TRACK APPLICATION Select or input the query Click on Track button for the query result Click on generate a report at the bottom of the page Log in as
7. rsion Date 04 04 12 User Manual UM Version 2 0 Table of Figures UM IOCI s12b TOS V2 0 iv Version Date 04 04 12 User Manual UM Version 2 0 1 Introduction 1 1 System Overview Los Angeles Child Guidance Clinic Employment Opportunities Online Application System expedites the application process for job applicants and for the Clinic s HR staff This system would save time and be more attractive to job seekers facilitating the Clinic s hiring process Full staffing allows us to serve the maximum number of children in need of mental health services in a community with tremendous needs South and Central Los Angeles The system must allow job candidates to fill out forms directly on the website which can then be submitted electronically to the Clinic s hiring department Department should section off Job listings with separate pages for each individual listing The page should include the job description as well as the application form The system should be easily edited by internal staff as employment openings turn over too quickly to conveniently updated through a third party Application questions for fields on the online form should be customizable for each different position 1 2 System Requirements 1 2 1 Hardware Requirements Hardware Minimum Requirements Processor Pentium IV RAM 2GB HDD 40 GB Total 10 GB Free 1 2 2 Software Requirements Software Minimum Requirements
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