OpenMIC User Manual
Contents
1. Total Record Finished Error d o Clear Refresh EXIT Figure 2 2 1 9 Metadata Import File Upload import Screen 1 Metadata Import Step 1 Provide metadata and file information Metadata Schema in house text 7 Record Format txt tab delimited Select a mapping Mapping test x Files already uploaded to the server C yes No Upload file s from Localcomputer Server Step 2 Upload metadata file and import to the system File or directory path Browse Note If you enter a path for a directory instead of a file all the files in that directory will be imported In this case you need to make sure that the directory only contains the files that need to be imported Upload Import Figure 2 2 1 10 Metadata File Upload import Screen Screen 2 Page 50 of 52 Step 3 Export Optional There are two possible scenarios when you may want to export records 1 Organization using a repository may export the bibliographic records in the OpenMIC database as METS and convert to your repositories native schema using third party tools or XSLT transformations provided by you 2 Organization with no repository may export a copy of the bibliographic records in the OpenMIC database as METS and made available to an XML search and retrieval facility such as Lucene or Zebra Note Organization with Fedora repository may use OpenMIC to manage metadata You need to add the file section in th2. M I C Moving Image Collections A Window to the World s Moving Images IC Home MIC Resource Management MIC Resource Management You have logged in as the system super user You can either review and edit user s authorization authentication information or go to dwms and start working there Manage User Account Review and Manage MIC Archive Directory Review and Manage MIC Service Provider Directory Manage MIC Union Catalog Cancel Figure 1 3 1 Main Screen User Account First Name Last Name Address Email Ir MIC UserID TT Password Re type Password Cancel Submit Page 25 of 52 Figure 1 3 2 Create User Account Screen Registered Users Name Role Status C Otto Jane Super user C Savage Sean Not Assigned C Yu Yang Super user AkBeKYUK Yu Yang 2 Cataloger import export map Delete User Assign Role s Figure 1 3 3 Registered Users Screen Role Assignment for User f SUPER USER C ves No Role for this organization Role for this module z Role E edit roles Current Role Assignment Organization Module Role Cancel Back Delete Submit Figure 1 3 4 Assign Role Screen Page 26 of 52 Role Privilege Relationship Roles for this module UC Cataloging Utility Existing R oles Cataloger import export rnap Collection Manager R ole Hamme Role Description Privileg
3. Browse and Upload a sample text file It is recommended to prepare a sample file to test mapping Click Submit Select Check Map from the Mapping Screen Sample records will be displayed on the screen Select a record and click on TEXT or XML METS to view the mapping Review uploaded records If you are satisfied with the mapping results proceed with batch import Page 43 of 52 MIC UC Mapping Utility The MIC mapping utility walks you through a two step process to map your record format to the MIC Union Catalog Mapping Procedure Map to 1 Select which destination schema you want to map to C Simple MIC Display Simple MIC Display or Full METS MODS Full METSIMODS 2 Use a template to indicate how the fields in your local database or spreadsheet translate map to MIC Union Catalog fields 3 Upload up to 25 sample records Create or Revise Mapping 4 Check the map Review how your sample records display inthe MIC Union Catalog according to the template You can go back and revise the template until the records display to your satisfaction Your saved template will then be reviewed and approved by the MIC administrator Figure 2 2 1 1 Mapping Screen MAPPING TEMPLATE MIC Elements or Element Groups Jump Io Title Group sl 1 Title This data element contains the main title of the resource described in the cataloging record or metadata If the record describes an individual moving image that
4. ORGANIZATION LIST Show Collection List Organization Status paul s organization Rutgers Libraries EAL rutgers wms Tracey Meyer Fiber Arts Repository Rutgers University KYUK T DeNicola s Crocheting Springsteen University Library of Congress Marty s Org NancyDS8 08 Tracey Meyer Knitting Pattern Repository August 2008 yl s org 8 7 E Street University 080708 ele He Ce fee Lie te ie He de 2 Te Ted fe d e ie Northeast Historic Film Paul cabelli repository 8 7 08 Figure 1 2 7 Organization List Screen Page 16 of 52 COLLECTION LIST Bit View METS FOXML TEXT Delete Edit Create New Collection Collection Status C New EAL collection OK C YY s Test Collection OK C new batch load testing Li OK C Rhonda s Test Collection 20080520 OK Figure 1 2 8 Collection List Screen Delete Collection Note Deleting collection will delete all the resources belong to the collection i Select Digital Workflow Management System from the main screen ii Select Administration iii Select Collection Management iv Select Organization v Click Show Collection List vi Select Collection vii Click Delete Page 17 of 52 Administration Organization Management Collection Management Database Cleanup Transaction Management Announcements EX
5. Mapping test OR Select an existing mapping to edit Schema of your records MARC xml MODS Gm Figure 2 2 1 3 MIC Mapping Screen Page 45 of 52 Please follow steps below to map your records to MIC Union Catalog Select a mapping Schema of your records In house text x Step 1 Provide field list Please enter the field names in exact order of the fields in your metadata txt file even ifthe field has no values 1 lt lt X lt lt X lt lt X lt lt X lt lt X lt lt X lt lt X Did loi Olli wl N se IN H lt lt X 10 lt lt X EditTool lt lt Inserthefore this field X Remove this field more fields Figure 2 2 1 4 Mapping Field List Screen 1 Page 46 of 52 Step 2 Map Metadata Fields To do the mapping select an In house DB element left then a matching element in our system right Repeatthe step until done In house DB Element Target Element Descriptive metadata D Table of Contents Type of Resource Element MIC Portal ID Main Title Subtitle Main Title Type Main Title Part Name Main Ttitle Part Number Main Title Nonsort Identifier Type Identifier Identifier Display Label Identifier Invalid Language Term source Language Language Term Type Language Object Part Genre Source Genre MAPPING RESULT Click radio button to remove from the list In h
6. Create Organization Screen Edit Organization i Login as Super User ii Select Digital Workflow Management System from the main screen iii Select Administration iv Select Organization Management v Select Organization vi Click Edit vii Edit metadata and click Save Page 9 of 52 ORGANIZATION LIST Exit Application Review Delete Edit Create New Organization Organization Status Oregon Health amp Science University Library Pacific Film Archive Walter J Brown Media Archives amp Peabody Awards Collections Smithsonian Institution Archives National Library of Medicine Library of Congress Motion Picture Broadcasting and Recorded Sound Division Fortunoff video Archive for Holocaust Testimonies Northeast Historic Film ie iw ie OK WE OK ResearchChannel LEE LEE Figure 1 1 6 Organization List Screen Setup Organization The Workflow Management System MS is a flexible digital object management tool that helps you prepare the digital objects and associated metadata for ingest into Fedora based RUcore repository Organization ID JorPHs Organization Name oregon Health amp Science University Library Organization Address Contact Person Name Telephone Email Figure 1 1 7 Edit Organization Screen Page 10 of 52 Delete Organization Note Deleting Organization will delete all the collections and resources belong to this organization i Login as
7. by the users The user information such as user name and email is written in the xml Each user account is associated with role s Create User vi vii viii ix Create Role vi Page 23 of 52 Select Manage User Account from the main screen Enter First Name Last Name Address optional Email UserID password Retype password Click Submit Next you need to assign role to this user If there are no role s created for your organization create role s before you proceed Select the user Click Assign roles Select the appropriate role for this user Click Submit Select Organization from the pull down list Select WMS Utility from the pull down list for module Click edit roles Enter role name and role description in the data entry box on Role Privilege Relationship screen Select privilege s associated with this role See Table 1 for associated permissions for each role Click Submit Privileges Permissions User Organization Collection Metadata Super User Create user Edit user Delete user Create roles Edit roles Delete roles Create organization Edit organization Delete organization Create collection Edit collection Delete collection View collection Setup required elements Create collection level template Edit collection level template Delete collection level template View collection level template Create or revise metadata mapping Upload
8. export map Delete User Assign Role s Figure 1 3 7 Registered User Screen Step 2 Metadata Management You must complete Step 1 prior before you are able to create metadata There are two ways to create metadata in OpenMIC 1 Create metadata manually This option allows users to create one metadata record at a time 2 Batch import This option allows users to batch load metadata from an existing database Page 29 of 52 2 1 Create Metadata Manually i ii iii iv v vi vii viii Select Manage MIC Union Catalog Select Metadata and digital object Select Collection from the collection list Select Metadata Cataloging from the welcome screen Select Start Cataloging Click Create Metadata Enter metadata For information about the metadata elements please refer to Metadata Guides found on the download page Click Save Page 30 of 52 Metadata Screen Navigation Help CLEAR ALL Clear all data values in the VIEW ENTRIES record View metadata in plain text EXIT TEMPLATE SAVE Exit without Enable collection level template saving data or personal template when values creating metadata record Save all data values and exit Tab to Toggle between Descriptive MD Source MD Technical MD and Rights MD EHE SAVE KYUK Collection KYUK etadata for item 1 m Descriptive MD Source MD Technical MD Rights MD REGUIRED elements only moAro cz lew Edit sou
9. objects map schemas import export etc Figure 2 1 1 6 OpenMIC main screen Page 39 of 52 Welcome to the MIC Union Catalog r boot Figure 2 1 1 6 Main Cataloging Screen Welcome to the Cataloging Utility for MIC Union Catalog The Cataloging Utility is a flexible cataloging tool for creating editing or deleting metadata records in MIC Union Catalog Set up templates to reduce inputting time For help or more information please visit the MICUC help center or contact the MIC administrator EXIT Setup Personal Template Start Cataloging gt gt gt Figure 2 1 1 7 Cataloging Screen Page 40 of 52 TEMPLATE LIST Exit View METS TEXT Delete Edit Create New Template Search Max display au ES ER System ID Template Setunset Default Figure 2 1 1 8 Template list screen Exit USE EXISTING METADATA VIEW ENTRIES CLEAR ALL SAVE KYUK Collection KYUK TY Metadata for item 1 sl Template used none indicates required element for all metadata types dew Edit source technical MD relationship User Template Type of Item Title Information Subtitle Part Name Part Number Nonsort Figure 2 1 1 4 Template data entry screen Page 41 of 52 Existing Resource for Collection 6 Resource Name Created Date Hallmark hall of fame Winter mind test for locationPhysicalLocation source value Test of technical metadata data dictionary Knitting from knitt
10. sample records Check map Batch import of metadata records Batch export of metadata records Create personal template Edit personal template Delete personal template Create metadata record Edit metadata records Delete metadata record View metadata record Manage User Edit username Edit password Create collection Edit Manage Edit username Edit collection Delete collection Collections Edit password organization View collection Setup required elements Create collection level template Edit collection Configure level template Delete Cataloging Edit username collection level template Utility Edit password View collection level template Create or revise metadata Edit username mapping Upload sample Mapping Edit password records Check map Batch Import Edit username Edit password Batch import of metadata records Export Edit username Edit password Batch export of metadata records Metadata Cataloging Edit username Edit password Create personal template Edit personal template Delete personal template Create metadata record Edit metadata records Delete metadata record View metadata record View Generate Reports Not implemented Not implemented Not implemented Not implemented Read Only Not implemented Not implemented Not implemented Not implemented Table 1 User Privileges and Permissions Page 24 of 52
11. value est of technical metadata data dictionary Eniwan I Luk Rose anua Tai of land and sea olid sistas documentary Days made of fear Boy of Baghdad Las Claves de la masacre Figure 2 1 1 5 Existing metadata record screen Page 38 of 52 Follow the steps below to create personal template i Select Metadata and digital objects from the MIC Catalog screen ii Select Metadata Cataloging iii Select Setup Personal Template iv Select Create New Template You will get a screen similar to Create Metadata screen v Enter data values that will be shared by all the resources in this collection vi Click Save vii If you want to save an existing metadata record as a template select Use Existing Metadata viii Select the record to use as template ix Click Apply to Template x Allthe data values from the selected metadata record will be auto populated in the record Enter main title for this template xi Click Save xii If you want to save this template as a default template click Set Default button e Administration Manage organizations collections and transactions perform datab cleanup create announcements e Configuration Configure metadata cataloging digital file handling mapping batch import and export utilities according to organization policies Reports Yiew or print statistical reports about your metadata or digital files Create or edit cataloging records create or upload digital
12. 5 Start Cataloging Screen RECORD LIST Exit View METS MIC TEXT Delete Edit Create New Record Search 7 Max display 50 lt lt Search Top gt system ID Record Status C 81 OPEN C 80 Blue Moon OPEN C 71 YL movie test OPEN C 65 Monster Mash OPEN C 11 Godzilla vs the gladiators OPEN Figure 2 1 6 Metadata Record List Screen Page 34 of 52 Exit TEMPLATE VIEW ENTRIES CLEAR ALL SAVE PFA Collection Dick Thaxter test acific Film Archive Metadata for item 1 7 er ate JSeO UI Descriptive MD Source MD Technical MD Rights MD Display option All Elements indicates required element for all metadata types Mew Edit source technical MD relationship Type of Item Title Information Subtitle Part Name Part Number Nonsort Remove Add More Identifier Figure 2 1 7 Descriptive Metadata Entry Screen 2 1 1 Create Template There are two levels of template available in the OpenMIC collection level and personal level To create a collection level template the user must have Configure Cataloging Utility permission A collection level template can be applied to all resources within the collection by metadata creators who have access to the collection If the collection level template is set as a default template it is applied to metadata record automatically when Create Metadata is selected If it is not set as a default
13. ALUE gt foxml objectProperties lt foxml datastream ID DC STATE CONTROL GROUP X VERSIONABLE true gt foxml datastreamVersion ID DC 0 MIMETYPE text xml LABEL Default Dublin Core Record CRI lt foxml1 xmlContent gt oai dc dc xmIns oai dc http wwwu openarchives org O I 2 0 oai dc lt de title xmlIns dc http purl org dc elements 1 1 ka test organization lt de title gt lt de contributor xmlns dc http purl org dc elements 1 1 K AK owner lt de contribi lt de type xmlins dc http purl org dc elements 1 1 Collectionc dc type dc identifier xml1ns dc http purl org dc elements 1 1 rucore0000000629 dc identii lt oai_de de gt foxml xmlContent foxml datastreamVersion foxml datastream lt foxml datastream ID DMD 1 STATE CONTROL GROUP X VERSIONABLE true gt foxml datastreamVersion ID DMD 1 0 MIMETYPE text xml LABEL Descriptive Metadata MODS foxml xmlContent lt mods mods xmlns mods http www loc gov mods lt mods type0fResource gt Collection lt mods type0fResource gt lt mods titleInfo ID T 1 type gt lt mods title gt ka test organization lt mods title gt mods titleInfo lt mods identifier type collection gt rucore0000000629 lt mods identifier gt lt mods name ID NAME 1 type personal gt lt mods namePart type family gt Ka lt mods namePart gt lt mods namePart type given gt AK lt mods namePart gt lt mods
14. IT Figure 1 2 9 Administration Screen ORGANIZATION LIST Exit Show Collection List Organization Status paul s organization Rutgers Libraries EAL rutgers wms Tracey Meyer Fiber Arts Repository Rutgers University KYUK T DeNMicola s Crocheting Springsteen University Northeast Historic Film Library of Congress Marty s Org NancyD8 08 Tracey Meyer Knitting Pattern Repository August 2008 yl s org 8 7 E Street University 080708 ahhh Paul cabelli repository 8 7 08 Figure 1 2 10 Organization List Screen Page 18 of 52 COLLECTION LIST Etl View were FOXML rex Delete Edit Create New Collection E Collection Status D C C New EAL collection OK YY s Test Collection OK new batch load testing Li OK Rhonda s Test Collection 20080520 OK Figure 1 2 11 Collection List Screen View Collection There are three options available to view a collection record METS FOXML Fedora Object XML for Fedora repositories and TEXT i Select the collection you want to view from the collection list ii Click METS FOXML or TEXT Page 19 of 52 File Edt Ven Hep im rersion 1 0 encodinge utf 0 2 METS mets xmlns METS http wiv loc gov NETS wins mods http mm loc gov mods 1 lt METS metsHdr ID H1 CREATEDATE 2008 10 06T14 52 42 LASTM DDATE 2008 10 06T14 53 lt METS dmdSec ID D
15. MD 1 GROUPID ADMID AMD 1 CREATED 2008 09 19T11 22 09 STATUS METS mdWrap MIMETYPE text xml MDTYPE OTHER LABEL NODS Metadata METS xmlData mods mods gt mods type fResource Collectionc mods type fResource mods titleInfo ID T 1 type gt mods title gt ka test organizationc mods title lt mods titleInfo gt emods identifier type collection rucoreD000000629 mods identifier lt mods name ID M ME 1 type personal gt mods namePart type family gt Ki lt mods nameP art gt mods namePart type given Kc mods namePart gt mods role mods roleTerm type text authority marcRelator ownerz mods roleTerm z mnds role lt mods name gt lt mods name ID NAiME 1 type corporate gt mods namePart gt NjNbRU lt mods namePart gt mods displayForm gt Rutgers University lt mods displayF orm lt mods name gt lt mods mods lt METS xmlData lt METS mdiir ap lt METS dmdSec gt lt METS mets gt Figure 1 2 12 Collection Record in METS Page 20 of 52 File Edit view Help lt xml version i g foxml digital bject xmlns foxml info fedora fedora system def foxmlf lt foxm1 objectProperties gt lt foxml property NAME http www w3 org 1999 02 22 rdf syntax ns type VALUE FedoraObject lt foxml property NAME info fedora fedora system def model state VALUE i foxml property NAME info fedora fedora system def model label V
16. RUTGERS UNIVERSITY LIBRARIES OpenMIC User Manual Bibliographic Utility for analog and digital objects Kalaivani Ananthan Version 2 0 October 2008 Funded by the Library of Congress Table of Contents L Introduction Il Using this Manual Section 1 Workflow in OpenMIC Section 2 Object Hierarchy in OpenMIC Section 3 Object types in OpenMIC Section 4 Using OpenMIC Step 1 Administration 51e secet Dee HE 1 1 Organization Management senesne 1 2 Collection Management sese 1 3 User Management sss Step 2 Metadata Management EE 2 1 Create Metadata manually sss 2 Create Template oae eren n et hes 2 1 2 Create multiple instances of metadata 2 2 Batch load existing Metadata Step 3 Exp rt Optional EE Section 5 Other Administrative Functions 1 Controlled Vocabularies EE 2 Database Cleanup osa scedpeco eege Ga ee epe 3 Transaction Management Not implemented in this release 4 Announcements Not implemented in this release Page 2 of 52 l Introduction OpenMIC is an open source web based bibliographic utility that can be used as a standalone application or integrated with other repository architectures by a wide range of organizations It provides a complete metadata creation system for analog and digital materials with services to export these metadata in standard formats The bibliographic utility features a METS data arch
17. Super User ii Select Digital Workflow Management System from the main screen iii Select Administration iv Select Organization Management v Select Organization vi Click Delete Application Review This feature is not fully implemented in this version ORGANIZATION LIST Exit Application Review Delete Edit Create New Organization Organization Status Oregon Health amp Science University Library Pacific Film Archive Walter J Brown Media Archives amp Peabody Awards Collections Smithsonian Institution Archives National Library of Medicine Library of Congress Motion Picture Broadcasting and Recorded Sound Division Fortunoff Video Archive for Holocaust Testimonies Northeast Historic Film ee e ie Ce ce tw ie e ResearchChannel Figure 1 1 8 Organization List Screen Page 11 of 52 1 2 Collection Management You may create as many collection objects you need for each organization A collection object is a special object that contains the information about the organization that holds the collection and the description of the collection It keeps all the resources that belong to a collection together for search and display Create Collection i Select Digital Workflow Management System from the main screen ii Select Administration iii Select Collection Management iv Select Organization v Click Show Collection List vi Click Creat
18. e I J read only I view generate report I metadata cataloging I export I batch import I mapping r1 configure cataloging utility r1 manage collections manage user Cancel Back Submit Figure 1 3 5 Role Privilege Relationship Screen Edit User i Select Manage User Account from the main screen i Select user from the Registered Users screen iii Edit user information and click Submit Edit Role i If you are editing the role click Assign Role ii Select Organization from the pick list iii Select Module iv Select Role from the pick list v Click Submit Page 27 of 52 User Account First Name John Last Name Doe Address Email mic UserID Doe Password Ir Re type Password Cancel Submit Figure 1 3 6 Edit User Screen Registered Users Name Role Status C Otto Jane Super user e Savage Sean Not Assigned C Yu Yang Super user AkBeKYUK G vuvang 2 EE Cataloger import export map Delete User Assign Role s Figure 1 3 6 Registered User Screen Page 28 of 52 Delete User L Select Manage User Account from the main screen ii Select user from the Registered Users screen iii Click Delete User Delete Role not implemented in the current version Registered Users Name Role Status C Otto Jane prep C poem Sean Not Assigned C yu Yang Super user AkBeKYUK e YuYang 2 E Cataloger import
19. e New Collection vii Enter metadata for the collection viii Click Save MII C Moving Image Collections A Window to the World s Moving Images IC Home MIC Resource Management MIC Resource Management You have logged in as the system super user You can either review and edit user s authorization authentication information or go to dwms and start working there Manage User Account Review and Manage MIC Archive Directory Review and Manage MIC Service Provider Directory Manage MIC Union Catalog Cancel Figure 1 2 1 Main Screen Page 12 of 52 Administration Manage organizations collections and transactions perform database cleanup create announcements Canfiguration Configure metadata cataloging digital file handling mapping batch import and export utilities according to organization policies Reports View or print statistical reports about your metadata or digital files Metadata and digital objects Create or edit cataloging records create or upload digital objects map schemas import export etc Figure 1 2 2 MIC Catalog Main Screen Administration Organization Management Collection Management Database Cleanup Transaction Management Announcements EXIT Figure 1 2 3 Administration Screen Page 13 of 52 ORGANIZATION LIST Show Collection List paul s organization Rutgers Libraries EAL rutgers wms Tracey Meyer Fiber Arts Repository Ru
20. e metadata cataloging digital file handling mapping batch import and export utilities according to organization policies Reports Metadata and digital objects LL i ate or edit cataloging records create or upload digital objects map schemas import export etc Figure 2 1 1 1 OpenMIC Main Screen Page 36 of 52 Welcome to the MIC Union Catalog E AANA Orhani J KYUK Collection j IV Customize system settings for this collection Metadata Cataloging Mapping Utility Required Elements Batch Import SS en Exit Change Collection Figure 2 1 1 2 Main Cataloging Screen TEMPLATE LIST Exit View METS TEXT Delete Edit Create New Template Search j Max display bau ECH ER System ID Template Setlunset Default e 3095 Testtemplate collection level for bug 766 C Le 36 Newsfim template C Figure 2 1 1 3 Template list screen Page 37 of 52 Exit USE EXISTING METADATA VIEW ENTRIES CLEAR ALL Save KYUK Collection KYUK TY Metadata for item 1 Template used none indicates required element for all metadata types Mew Edit source technical MD relationship Collection Template Type of Item 7 Title Information Subtitle Part Name Figure 2 1 1 4 Template data entry screen Existing Resource for Collection 6 Resource Name Created Date allmark hall of fame inter mind est for locationPhysicalLocation source
21. e xml before ingesting into fedora repository or wait until OpenWMS is ready for download Follow steps below to export records i Select Export from the Main Cataloging Screen ii Select Export Format METS iii Select Export Destination File iv File export option will automatically be set to one record per file v Select File Name Prefix vi Specify record s to export o There are three options available All records of this collection will export every record in the collection in a separate file under the export directory configured by the system administrator o If A subset of this collection is selected a pop up box will be prompted to select a range to export o If Single record is selected a pop up box will be prompted to select a record to export vii Click Export viii Click Refresh to monitor the progress of export Page 51 of 52 Metadata Export Organization Ananthan University Collection Ananthan Collection 2 Export format Iwer l Export destination i File export options Metadata record distribution One record per file C All records in one file File name prefix Provided by system C Provided by user System ID for each record will be appended to the end of each single record file name no matter which file name prefix option you select Specify record s to export D Export Status Destination Path Total Finished Error Del
22. ete Refresh EXIT Figure 3 1 Export Screen Page 52 of 52
23. ing template Test for source disappearing after required field display invoked Michael loves Nancy Eniwan ILuk Rose Vanua Tai of land and sea Solid sistas documentary Days made of fear Boy of Baghdad Las Claves de la masacre 49th Star Continuous Journey 7 2 2 5 2 2 5 2 2 2 2 2 2 Figure 2 1 1 5 Existing metadata record screen 2 1 2 Create Multiple instances of metadata 2 2 Batch load existing metadata Metadata from existing database s can be batch loaded into OpenMIC The OpenMIC has built in MARCXML and MODS XML mapping tools which allow the metadata creators to automatically maps metadata into the OpenMIC database If metadata is in any other format you need to map your data elements to OpenMIC database using the Mapping Utility Follow steps below to batch load metadata from existing database s Step 1 Mapping Data elements i Select Metadata and Digital objects from the OpenMIC Main Screen ii Select Mapping Utility iii Select Simple MIC Display to map MIC elements or Full METS MODS to map your metadata elements Page 42 of 52 vi vii viii Xi Xii xiii xiv XV Xvi xvii xviii xix XX xxi xxii xxiii xxiv XXV XXVI Select Create or Revise Mapping If you have selected Simple MIC Display option in step iii you will get MIC Mapping Template Screen figure 2 2 1 2 Follow the screen instructions to map you
24. itecture which can be used in any METS based or METS compliant environment It uses MODS as an underlying metadata schema for descriptive MD NISO AES standard for technical MD and PREMIS for source MD and rights MD It outputs an XML wrapper for the METS components as a single object The bibliographic utility data model is primarily an event based data model intended to document what happens to a resource at a specific time and place Preservation and condition events provenance events rights events and descriptive events document what happens to a resource throughout its lifecycle Details of the events can include associated entities such as an exhibit curator and associated objects such as an exhibit catalog OpenMIC is a core application for the Moving Image Collections MIC initiative developed at the Rutgers University Libraries with funding from the Library of Congress Il Using this Manual This manual assumes that the software has already been installed and configured For installing the software please see the OpenMIC installation and configuration manual This manual describes how to use OpenMIC to create and maintain metadata for analog and digital objects such as photographs moving images etc There are five sections in this manual Section 1 provides a typical workflow diagram for digital objects in OpenMIC Section 2 provides a diagram showing the hierarchy of objects in OpenMIC Section3 explains the different type
25. ouse DB Element Multi value Separator title Main Title genre source Genre Source Target Element Figure 2 2 1 5 Mapping Field List Screen 2 Page 47 of 52 Upload Sample Records CatFilelD Organization Oregon Health amp Science University Library Metadata Schema Record Format The sample file is for this mapping x Upload Sample File Find the sample file on your local computer by using Browse button OR enter the full file path eo Cimyrecordisample tt Browse If you prefer to send CD or floppy disk please send the CD or floppy to the following address please make sure to indicate which collection each file belongs to Jane Johnson Otto MIC Administrator Library of Congress Packard Campus 19053 Mount Pony Road Culpeper VA 22701 7551 Figure 2 2 1 6 Upload Text File Screen Review Uploaded Samples Select a mapping for review Mapping test DI sample 1 sample2 sample3 sample 4 sample 7 sample 8 sample 9 sample 10 sample 5 sample 6 Exit Figure 2 2 1 7 Review Sample Records Screen Page 48 of 52 Step 2 Batch Import Vii viii Xi Xii xiii xiv XV xvi Select Batch Import from the Main cataloging Screen Select Metadata Schema Select Record Format XML for MARC and MODS TXT tab delimited for in house text Select Mapping Name Select Yes if the file has already been uploaded otherwise select No Select Show S
26. r can be integrated with other repositories There are three basic steps to create metadata Step 1 Administration Before you start creating metadata you must create an organization record and at least one collection record Please note that there should be only one organization record for each organization You may create as many collections you need for each organization 1 1 Organization Management Create Organization i Login as Super User ii Select Digital Workflow Management System from the main screen iii Select Administration iv Select Organization Management v Select Create New Organization vi Enter Marc Org ID Organization Name address and contact information vii Click Save Page 6 of 52 M I E Moving Image Collections A Window to the World s Moving Images IC Home MIC Resource Management MIC Resource Management You have logged in as the system super user You can either review and edit user s authorization authentication information or go to dwms and start working there Manage User Account Review and Manage MIC Archive Directory Review and Manage MIC Service Provider Directory Manage MIC Union Catalog Cancel Figure 1 1 1 Main Screen e Administration Manage organizations collections and transactions perform gt cleanup create announcements e Configuration Configure metadata cataloging digital file handling mapping batch import and export
27. r metadata elements If you have selected Full METS MODS option you will get a screen to enter a map name and to select schema of your records figure 2 2 1 3 Enter name and select schema Click save If you have selected MARC xml or MODS xml mapping is automatically provided by OpenMIC Proceed to step 2 If you have selected n house text you must map metadata elements from the in house database to the OpenMIC database You also need to export the metadata in txt Enter the name of the elements in the same order as it appears from the in house database If there are more than 10 elements in the database click More fields Use edit tools and X to insert or remove data elements from the list Enter the field delimiter used to create your text file Click Update Fields You will get a screen to map the in house data elements to the OpenMIC database Select the element on the left side of the window from the in house database and select the appropriate OpenMIC database element This will automatically map these two elements and these elements will appear in the mapping list To edit mapping click on the radio button If the data elements have multiple values enter the value separator in the Multi value Separator box in the mapping results window When you are done with mapping click Save Now you can upload the text file to check mapping before starting the batch import Select the sample file from the pull down list
28. r upload digital objects eate or edit cataloging records oort etc Cr map schemas import ex Figure 2 1 2 MIC Catalog Main Screen Page 32 of 52 Organization Collection List Organization Collection Oregon Health amp Science University Library C Oregon Health amp Science University Library Pacific Film Archive C PFA Collection Dick Thaxter test Pacific Film Archive Collection Jane Otto test Walter J Brown Media Archives amp Peabody Awards Collections No collection entry Smithsonian Institution Archives No collection entry National Library of Medicine No collection entry Library of Congress Motion Picture Broadcasting and Recorded Sound Division Ho collection entry Fortunoff Video Archive for Holocaust Testimonies Ho collection entry Figure 2 1 3 Collection List Screen Welcome to the MIC Union Catalog 8 Metadata Cataloging Mapping Utility Batch Import Export Exit Change Collection Figure 2 1 4 Cataloging Screen Page 33 of 52 Welcome to the Cataloging Utility for MIC Union Catalog The Cataloging Utility is a flexible cataloging tool for creating editing or deleting metadata records in MIC Union Catalog Set up templates to reduce inputting time For help or more information please visit the MICUC help center or contact the MIC administrator EXIT Setup Personal Template Start Cataloging gt gt gt Figure 2 1
29. rce technical MD relationship View Edit source technical MD Metadata for item 1 Display Option REQUIRED relationship elements only Enter multiple descriptive metadata for a resource Establish relationship between source object and technical metadata when creating multiple instances of source and technical metadata for a resource object Display Option All Elements Display required metadata elements only NAVIGATOR Display all metadata elements Jump to an element on this page Use mouse scroll wheel Page 31 of 52 to move up and down the list M C Moving Image Collections A Window to the World s Moving Images IC Home MIC Resource Management m MIC Resource Management You have logged in as the system super user You can either review and edit user s authorization authentication information or go to dwms and start working there Manage User Account Review and Manage MIC Archive Directory Review and Manage MIC Service Provider Directory Manage MIC Union Catalog Cancel Figure 2 1 1 Main Screen e Administration Manage organizations collections and transactions perform cleanup create announcements datab E Configuration Configure metadata cataloging digital file handling mapping batch import gt according to organization policies Reports View or print statistical reports about your metadata or digital files Metadata and digital objects create o
30. role gt lt mods roleTerm type text authority marcRelator gt owner lt mods roleTerm gt lt mods role gt lt mods name gt lt mods name ID NAME 1 type corporate gt mods namePart gt NjNbRU lt mods namePart gt lt mods displayForm gt Rutgers University lt mods displayF orm gt lt mods name gt lt mods mods gt foxml xmlContent foxml datastreamVersion x foxml datastream lt foxml datastream ID RELS INT STATE CONTROL GROUP X VERSIOWABLE false gt foxml datastreamVersion ID RELS IINT 0 MIMETYPE text xml LABEL Datastream to preserve foxml xmlContent rdf RDF xmlns rdf http www vu3 0rg 1999 02 22 rdf syntax nsH foxml xmlContent foxml datastreamVersion lt foxm1 datastream gt n aneodinn 0 encodzng ut Figure 1 2 13 Collection Record in FOXML for Fedora Repositories Page 21 of 52 Metadata Entries Descriptive Type Of Resource Collection Title Info Main Title ka test organization Identifier Type collection Identifier rucore0000000629 Personal Name Family Name KA Given Name AK Name Role Role Type text Role Authority marcRelator Name Role owner Corp Org Name Corp Org Name NjNbRU Display Form Rutgers University Figure 1 2 14 Collection Record in TEXT Page 22 of 52 Close 1 3 User Management It is strongly recommended to create individual user accounts to be able to keep track of the work performed
31. s of objects in OpenMIC Section 4 provides detailed step by step instructions to create or maintain digital objects Section 5 provides detailed step by step instructions to perform other administrative tasks Page 3 of 52 Section 1 Workflow in OpenMIC Create Organization ST Elle e Create Collection s Create User s e Create Metadata Manual Input Batch import Step 2 Metadata and Digital Objects Step 3 Export e Export in METS XML Optional Export in Marc XML Page 4 of 52 Section 2 Object Hierarchy in OpenMIC Organization Ex RUL Collection 1 Collection 2 Ex RUL General Ex RUL Special Collection Collections Sub Collection 1 Sub Collection 2 Ex Video Tape Ex John Doe Collection Collection Resource 1 Ex Gone with the Wind Section 3 Object Types in OpenMIC 1 Collection Object A collection object is a special object that contains the information about the organization that holds the collection and the description of the collection 2 Resource Object A resource object is an item that contains information about the resource that is being digitized Page 5 of 52 Section 4 Using OpenMIC Note 1 Recommended Browsers Firefox 1 0 Netscape 7 1 and above IE5 0 and above Note 2 Disable pop up blocking Note 3 Enable Cookies OpenMIC is used to create and maintain metadata for analog and digital materials The software can be used as a standalone system o
32. template metadata creators can enable the template at the time they create metadata record A personal level template is created by metadata creator Templates created at this level are available only to the owner of the template If a personal level template is set as a default template it is applied to metadata record automatically when Create Metadata is selected If it is not set as a default template metadata creators can enable the template at the time they create metadata record Follow the steps below to create collection level template i Select Metadata and digital objects from the MIC Catalog screen ii Select Customize system settings for this collection iii Select Template Page 35 of 52 vi vii viii Xi xii Select Create New Template You will get a screen similar to Create Metadata screen Enter data values that will be shared by all the resources in this collection Click Save If you want to save an existing metadata record as a template select Use Existing Metadata Select the record to use as template Click Apply to Template All the data values from the selected metadata record will be auto populated in the record Enter main title for this template Click Save If you want to save this template as a default template click Set Default button Administration Manage organizations collections and transactions perform database cleanup create announcements e Configuration Configur
33. tep2 If you have selected Yes select an uploaded file to import from the pull down If you have selected No you will be prompted to select the location of the file Select Local Computer if the file is on the PC otherwise select Server Click Show Step 2 If you have selected Local Computer browse and select the file Click Upload Import If you have selected Server enter the absolute path of the file Click Upload Import Click Refresh check the status of the import Once the import is completed you will be able to review the records in the metadata record list Metadata Import Step 1 Provide metadata and file information Metadata Schema In house text z Record Format TXT tab delimited z Select a mapping Files already uploaded to the server Show step 2 Step 2 Upload import metadata file to the system Please complete Step 1 firstto see upload and or import options Import Status Total Record Finished Error Clear Refresh EXIT Figure 2 2 1 8 Metadata Import Selection Screen Page 49 of 52 Metadata Import Step 1 Provide metadata and file information Metadata Schema In house text e Record Format TXT tab delimited Select a mapping Mapping test Files already uploaded to the server ves C No Step 2 Import uploaded file s to the database Select an uploaded file to import I Delete Import Import Status
34. tgers University KYUK T DeNicola s Crocheting Springsteen University Northeast Historic Film Library of Congress Marty s Org NancyD8 08 Tracey Meyer Knitting Pattern Repository August 2008 yl s org 8 7 E Street University 080708 DOO OOO OOo Oyo o O1o1o oO Paul cabelli repository 8 7 08 Figure 1 2 4 Organization List Screen COLLECTION LIST Organization Rutgers Libraries EAL New EAL collection YY s Test Collection OK OK new batch load testing Li Rhonda s Test Collection 20080520 Figure 1 2 5 Collection List Screen Page 14 of 52 Descriptive MD Source MD Technical MD Rights MD Display option All Elements indicates required element for all metadata types z Eeer Oe jungs Mew Edit source technical MD relationship Type of Item e Title Information Subtitle Part Name Part Number Nonsort Remove Add More Identifier FT Figure 1 2 4 Metadata Entry Screen Edit Collection i Select Digital Workflow Management System from the main screen ii Select Administration iii Select Collection Management iv Select Organization v Click Show Collection List vi Select Collection vii Click Edit viii Edit metadata and click Save Page 15 of 52 Administration Organization Management Collection Management Database Cleanup Transaction Management Announcements EXIT Figure 1 2 6 Administration Screen
35. title will go here Ifthe record describes a group of moving images a collection the title which collectively describes the group will go here Ifthe record describes a single episode ofa television series theatrical serial or newsreel both the series and episode issue titles will typically go here Parallel titles equivalenttitles in foreign languages and other titles i e subtitles will also go here Uniform titles variant titles titles of related works and titles of works contained within the entity described go elsewhere as do series titles for educational series This data element is not repeatable Examples Plants and species of native grasslands Piper Heidsieck classic film collection Early Hitchcock clips I love Lucy 1954 05 17 Golf game When this title appears in the MIC Union Catalog display itis preceded by TITLE Any punctuation which appears in your own title field will display unless you ask MIC to drop the end punctuation Any initial article which appears in your own title field will display in MIC MIC files alphabetically if the title is The Man ofthe Hour the record will file under T for The In MIC the information contained in this field is retrieved in TITLE searches SHOW ME A SAMPLE MIC DISPLAY Figure 2 2 1 2 Simple MIC Mapping Template screen Page 44 of 52 Mapping To MIC Union Catalog Please follow steps below to map your records to MIC Union Catalog Enter a name ID for the mapping
36. utilities according to organization polic Reports view or print statistical reports about your metadata or digital files H Metadata and digital objects Create or edit cataloging records create or upload digital objects map schemas import export etc Figure 1 1 2 MIC Catalog Main screen Page 7 of 52 Administration Organization Management Collection Management Database Cleanup Transaction Management Announcements EXI Figure 1 1 3 Administration Screen ORGANIZATION LIST Exit Application Review Delete Edit Create New Organization Organization Status Oregon Health amp Science University Library Pacific Film Archive Walter J Brown Media Archives amp Peabody Awards Collections Smithsonian Institution Archives National Library of Medicine Library of Congress Motion Picture Broadcasting and Recorded Sound Division Fortunoff Video Archive for Holocaust Testimonies Northeast Historic Film i e ie ie e ie ResearchChannel RK LE Figure 1 1 4 Organization List Screen Page 8 of 52 Setup Organization The Workflow Management System WMS is a flexible digital object management tool that helps you prepare the digital objects and associated metadata for ingest into Fedora based RUcore repository Organization ID Organization Name Organization Address Contact Person Name Telephone Email Figure 1 1 5
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