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Ektron CMS200/300 User Manual - Ektron Product Documentation

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1. 340 Editing a Hyperlink sascetsacasaiewstinaieseassrsncsnsecsadecssraceunsnaniuasauennnas 342 Removing a Hyperlink sisiceseteissdiccsccscietsensuatsiwataddtiestasiiesdeeaeis 342 Preventing a URL from Becoming a Hyperlink 00006 342 Working with a eo Seepeeereennce meme ncn re me nenon se naetn cnr canny smn et 343 Viewing and Editing HTML cccsccsseseeeseeeeseeeeeneeeeneeeeneens 343 Morino M FML sssaaa A 344 Gleanna PT ML ainina 345 Inserting Content from MS Office 2000 ccsscceeeseeeseeeees 346 Ektron CMS200 300 User Manual Version 4 5 Revision 3 ix Section 508 Compliance cccscccesecsesecesecenseeeneeensenens 347 Moving the Cursor into eWebeditPro XML cccseseeeeeees 347 Using eWebeditPro XML without a MOuSe cccceeeseeeees 348 Section 508 Tables ciicisitsiateaseetrseecsihar aa eeniewiessiaterisiietees 350 Editing XML Web Pages ssssssssssesseseessseesseseeseesensenees 354 A Typical XML SCree n seivcccsesecsdssssssccncscsssvcssnssvennsccescesacsnansvesens 354 Custom Tag Menu Options cccscseceeesseeeesseesnseeeeeseeseenees 356 inserting XML Tags sasciriainsnennonnnnnn 356 The Custom Tag Attributes Dialog ccscsceseeseeeteseeeeeeneeees 358 The Insert Custom Tag Dialog BOX ssssssssnnnunnnnnnnnnnnnnnnnnnnnnnnn 360 Using the Data DeSIQNel cceseeeeeeeesesenseeeneseneees 363 ATOE EON esnin aa S eiaa 363 Differences i
2. The Context Sensitive Menu Menu Option Lets you For more information see Check Spelling Compare words in the editor to Microsoft Checking Spelling on WORD spelling list page 224 View as WYSIWYG HTML View and edit your page s HTML Viewing and Editing HTML on page 343 Picture Insert a picture Inserting Images on page 232 These options only appear if Work with XML tags Editing XML Web Pages your site is using on page 354 only available eWebEditPro XML in the eWebEditPro XML User Guide Insert Custom tag tag name tag Attributes tag name tag Properties Ektron CMS200 300 User Manual Version 4 5 Revision 3 217 Using eWebeditPro XML s Advanced Features Most of eWebeditPro XML s features are easy to learn For example to make your text bold you select the text and click the bold button However some of eWebeditPro XML s features are more complex For example when creating a table you must make several decisions the number of rows and columns the size of the border the spacing between cells etc Ektron CMS200 300 User Manual Version 4 5 Revision 3 218 Copying from Other Applications You can copy information from most other Windows applications into eWebeditPro XML and retain the formatting from the original application In general copying from another application involves these steps Sign on to the application in which the information resides Select the in
3. M Add to Quicklinks table M Content Searchable Start Date FS End Date Ss amp Apply Style Normal Verdana 2010 pt E Done loading a cS a t Internet a 8 Create the content block NOTE Refer to Adding a Content Block on page 36 for additional information for creating new content blocks 9 Click a workflow option in the Add Content screen 10 The Add Content screen closes and the new content block link appears in the list of links available to the collection Ektron CMS200 300 User Manual Version 4 5 Revision 3 135 Administrator Workarea 11 Check off the content block link you created as well as any other content blocks E Flot RELI IC Ld Syndication if Contact Ektran 1 Login Information 2 in New Content Block 1 12 Click the add button TP to add the content block links to the collection Editing Content Blocks in a Collection After a collection is created you can add or remove content block links to and from it Adding Content Blocks to the Collection For information about adding content block links to a collection see Assigning Content Blocks to the Collection on page 131 Removing Content Blocks from the Collection To remove acontent block link from a collection follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Fo
4. Jun 2004 FS End Date BS Number of Events To Be Created Wia Event will occur Event times ic 97O9O 9 45 Start Date End Date Number of events to be created Event will occur Event times Display the times for the event Every day Start 12 00 AM Every Sun Every 6th of every Month End hzo AM Every first Sun of every Month Yearly every 6th of Jun Yearly every first Sun of Jun W Disolay the times for the event 3 Refer to the table below to respond to the Recurring fields Fed Deseripton Enter the date on which the calendar event first appears Enter the date on which the calendar event stops displaying Display only field The number of times the event will occur This value changes as you modify the Event Will Occur field values below Select the frequency of the event from among the choices Select the start and end times for the events Check this box if you want the calendar to display start and end times illustrated below 16 al E birthday party Location Hew York koom Start 1 00 PM End 3 00 PM Ektron CMS200 300 User Manual Version 4 5 Revision 3 155 Administrator Workarea 4 Finish your edits Hyperlink Hyperlink on page 153 Make Hyperlink Active Make the Hyperlink Active on page 153 Launch Link in New Browser Launch link in a new browser on page 153 Event Types Event Types on page 154 5 Click the Save button El
5. Adding a New Content Block for a Calendar Event While adding a new event to a calendar you can add a new content block to the Web site You might use the new content block to supply additional information about the event To do so follow these steps 1 Access the Add Calendar event screen as described in Adding a Calendar Event on page 151 2 The content folder tree at the bottom of the Add Calendar Event screen defaults to the calendar s content folder Ektron CMS200 300 User Manual Version 4 5 Revision 3 156 Administrator Workarea 3 Navigate through the folder tree to the content folder that will store the new content block Add Calendar Event Event Title Event Location One Time Recurring Date 44 May 2004 E Start Time fiz o0 AM End Time 12 00 AM M Display the times for the event Hyperlink C Make the Hyperlink active l Launch link in a new browser Root Folder Mews Folder Path Marketing News L EC International Announces the RC Cheetah L RC International Hosts RC Conference L EC International Ships RC Sportster L test 4 Click the Add Content toolbar button Ektron CMS200 300 User Manual Version 4 5 Revision 3 157 Administrator Workarea 5 The add new content screen appears Ektron CMS300 Add Content News Microsoft Internet Explorer Comment i Add to Quicklinks table M Content Searchable Start Date Fe En
6. To toggle between a default template and quicklinks follow these steps 1 Access the Edit Collection screen for the collection you wish to edit 2 Remove the template from the Template field 3 Click the save i button Assigning Content Blocks to the Collection After a collection is created your next step is to assign content blocks to it To do so follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 131 Administrator Workarea 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 122 2 Access the View Collection Screen as described in Viewing a Collection on page 126 3 Click the collection to which you want to assign content blocks ips ee eee eee TALLETA Er ma p TE ee ee EET Te OCCULT LTTE ELTA TT TRL ETE TR CLT TP OLE LTT CT eT OL Tee TT te eee MOE ee er PETER ess ed ENA CSD PL iro eee a eT Rance Ry Pata Ra een ket r RA ene GOW Bed Bins Be ee tae Gy ed Peay RY A un ent Roe oa Ef aan Raed a EA Gn meen r Bt oe nee Gi Bord yn balera Raed Bp ae ene a Pate EE een ed pe EE eee aa Be 2 x View Collection Support Packages gt 192 168 0 171 CME oo S U Se eT Te FH gt Content 4 Forms Title Basic s5 Human Resour epld He Marketing Platinum ae Products ao Support aE Syndication hore info le j Done S aD es 2 Internet Z 5
7. 2 Right click the mouse 3 A dropdown list appears Click Customize NOTE If Customize does not appear on the menu you are not authorized to customize the toolbar 4 The Toolbar Customization dialog box appears Toolbar Customization View As Paragraph Format Format Special Characters Form Elements Table Position Objects C Test Direction Ektron CMS200 300 User Manual Version 4 5 Revision 3 209 Customizing Your Toolbar 5 Click the menu that you want to edit 6 Click the Commands tab A new screen appears Toolbar Customization All Commands Bullets Bulleted List g Button gA Cell Properties jel Center Align Center Check Spelling aec Check Spelling As You Checkbox Selected Toolbar E dit Using the Customize Toolbar Dialog Box The left half of the Commands screen lists the buttons in the sequence in which they appear on the menu The right half of the screen lists available buttons that do not currently appear on the menu To add a button to the toolbar drag it from the right side of the screen to the location on the left side where you want it to appear You can also click a button then click lt Add This action places the button at the bottom of the list To remove a button from the toolbar drag it from the left side of the screen to the right You can also click a button then click Remove gt The Move Up and Move Down bu
8. Approver List admin Content Title Home Fage Content Metadata Title Welcome to RC International Keywords RC International RC racing remote control airplanes cars Summary Welcome to RC International Content Welcome to RC International be Internet 6 To restore a content version click the restore button E NOTE The ability to restore a content block is a privilege granted by the system administrator If you do not see a Restore button Ep on the View Content History screen you do not have permission to do so 7 The historical version is placed in the approval chain Upon approval the historical version is published to the Web site Ektron CMS200 300 User Manual Version 4 5 Revision 3 83 Comparing Versions of a Content Block Comparing Versions of a Content Block Introduction The View Content Difference feature highlights changes that were made to a selected content block Below is an example of the View Content Difference screen showing both versions of a content block The changes are indicated by redlining the deleted content and highlighting the added content in yellow A CMS Compare Microsoft Internet Explorer Welcome ta RC internN ational EC i a is dedicated to the RC racing enthusiasts We eat work play and bve EC racing In three short years EC ational has become one of the leading manufactures of EC racing and flying vehicles Our dedication to the
9. Caros Fields on the Checkbox Dialog SS Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may not appear depending on how your administrator set up your system Ektron CMS200 300 User Manual Version 4 5 Revision 3 378 Using the Data Designer Fed Beweroton Display Enter text that appears when a user hovers the cursor name over this field circled in red below C Check if you are over 65 Default If you want this field to be checked when the screen first value appears click True Otherwise click False Caption Enter text to guide the user s response to this field To continue the above example the caption would be Check if you are over 65 After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Check Box field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Use a plai
10. Editing Images Image Menu Options Toolbar Command Brief Description For more Button information see image info Displays information about an Image Info on image page 263 dimensions Modifies an image s width and Dimensions on height page 260 color depth Changes the number of colors Color Depth on available to an image page 257 blur Blurs or softens an image Blur on page 253 sharpen Sharpens edges within an image Sharpen on page 273 brightness Changes an image s brightness Brightness on page 254 contrast Changes the difference between Contrast on page 258 light and dark areas of an image horizontal flip Reverses an image horizontally left Horizontal Flip on to right page 263 vertical flip Flips an image vertically top to Vertical Flip on bottom page 278 rotate Turns an image a specified number Rotate on page 270 of degrees Ektron CMS200 300 User Manual Version 4 5 Revision 3 252 Editing Images Annotation Menu Options Toolbar Command Brief Description For more Button information see pointer selection Click an annotation to select it Pointer Selection on page 267 choose color Sets the color for an annotation Choose Color on before you insert it page 255 choose font Sets the color of text before you Choose Font on insert it page 256 freehand Draws a line in any shape that you Freehand on want page 262 Dra
11. Microsoft Internet Explorer Title Testing edit summary button i Start Date None Specified End Date None Specified Lae Apply Style Normal Verdana 2010p A J Bius II Ml iM M il i il ct oO a slereeme me eee l Ey Done loading B Ee BE F Internet a 6 Enter a summary for the content block you are creating The Summary can be as long as you want and can include your favorite features like images files and hyperlinks Click the Save button m 8 The Add Content window reappears where you can finish adding your content Below is a sample of a summary page on a Web site Ektron CMS200 300 User Manual Version 4 5 Revision 3 55 Adding a Content Block Summary Losin Information 1 29 2002 3 23 50 PM How to create summaries 2 1 2 2002 11 58 05 AM This contains information about creating summaries for your content Home Page Content 1 29 2002 3 44 48 Pid Contact Us 1729 2002 3 10 35 PM Creating a Summary for an Existing Content Block In this example we create a Summary for the home page content block 1 From the Workarea Click the Content folder 2 Navigate to the content block to which you want to add a summary 3 From the View Contents of Folder screen click the content block Ektron CMS200 300 User Manual Version 4 5 Revision 3 56 Adding a Content Block Summary 4 The following screen appears Ektron CMS300 Workarea for Editor inC
12. Tere can tee hii cobert ie ae Tele CS eS Lee ora Ke yrecrds oon omai mtoneshon Bob test This s dtait toet This in priate rankent niy wer end member thal have reed permsions can vier it This window has two sides e The left side the Document History area displays all published versions of the content block Each version is indicated by the date when it was published e The right side has information about the selected content block 4 Click a date from the list an LD ec 2003 itii 5 San C onsen 44a Ne 5 Information about the content block appears on the right Ektron CMS200 300 User Manual Version 4 5 Revision 3 82 Viewing and Restoring Previous Content Blocks A Ektron CMS Content History Microsoft Internet Explorer View Content History Home Page Content Published Date Ep ea ies 01 Dec 2003 11 i Dec 2003 11 01 Dec 2003 11 O4 Dec 2003 11 Content ID 1 01 Dec 2003 11 Content Status Published Oi Dec 2003 11 01 4M ast User To Edit Application Administrator 9 Nos 200s 21S PM i ast Edit Date 01 Dec 2003 11 12 AM 26 Nov 2003 O2 26 Nov 2003 02 Start Date None Specified 26 Nov 2003 02 End Date None Specified z Now 2003 02 14 PM Date Created 21 Feb 2001 05 46 PM 2e Now zmis Ws PM published Date 01 Dec 2003 11 12 AM 26 Nov 2003 O2 i o l Ea l History Comment This is what the user will see when they visit our sample site 26 Nov 2003 02
13. Used Attributes Offered Attributes TE Cancel 3 Press OK to close the dialog box and change the attribute value The Insert Custom Tag Dialog Box Use this dialog box to insert a custom tag that may or may not be available at the cursor location according to the schema or DTD Ektron CMS200 300 User Manual Version 4 5 Revision 3 360 Editing XML Web Pages NOTE Because the Properties button on this dialog box is intended for developers it is not explained in this documentation The Custom Tag Properties dialog box is documented in the Developer Reference Guide section Custom XML Dialog Boxes Insert Custom Tag Ea Cancel Knowledge Baze Article More Information References Resolution Ereapenes This article applies to Title Inserting an Available Tag To insert any tag from the current schema or DTD follow these steps Click the tag from the Tags column Click Insert The Custom Tag Attributes dialog appears To learn how to use that see The Custom Tag Attributes Dialog on page 358 Inserting a New Tag To insert a new tag follow these steps 1 Click New 2 Anew line is added to the top of the Tags column to make room for the new attribute Ektron CMS200 300 User Manual Version 4 5 Revision 3 361 Editing XML Web Pages Insert Custom Tag Fa Tags Book Section Book Title Catalog Listing description Main Character Place Mame s catalog Insert Ca
14. sana iAstatatatat kaia Sihatotatanat kaip i iakosatata taia SiS eae atad iake O Modules H Collections H Menus RC International Calendar SNE Calendars ID 1 ae listing of events for RC International news Description aneen Location Label Location Start Time Label Start End Time Label End Table Properties Cell Height 90 pixels Cell Width 150 pixels Display Weekends Event Types Event Type Label Event Types Available Event Types Required Folder Name Hews Falder Path earketing News Ey Done Ee ae i 2 Internet a Ektron CMS200 300 User Manual Version 4 5 Revision 3 145 Administrator Workarea The following table explains the fields on the View Calendar screen Field Description Title given to the calendar ID number automatically assigned to calendar This is used to display the calendar on a Web page Description Description given to the calendar Location Label Label for the calendar s location information This label appears on the calendar when a location is assigned to a calendar event 16 Gel S birthday part TR koom End 3 00 PM Start Time Label Label for the calendar s start time This appears on the calendar when a start time is assigned to a calendar event End Time Label Label for the calendar s end time data This appears on the calendar when an end time is assigned to a calendar event Cell Height Height
15. Apply Style Normal Verdana 10 pt 7 A ae a E Done loading Ea ce i 2 Internet a 2 Click the library button i 3 The library opens 4 Navigate to the folder that contains the file you want to insert Ektron CMS200 300 User Manual Version 4 5 Revision 3 114 Library Folder nistrator Microsoft Internet I Sex Content gt 92 168 0 271 CMS 300Samples gt Library dh H Human Resources a9 Marketing 4 Products HD Support HE Syndication J calendars J files J forms J hyperlinks images quicklinks To upload and insert a local file AY A Description Filename Browse 5 Click a files folder on the right side of the library to display the files copied to that folder Ektron CMS200 300 User Manual Version 4 5 Revision 3 115 Library Folder Ektron M5300 Library For Application Administrator Microsoft Internet Exple Ioj x ian 192 168 0171 CMS2005ampie Library Folder Contenti files He Library 44 Forms Lae HS Human Resources files Title ID Date modified ae Marketing Punctuation rules 35 19 May 2004 11 18 AM 35 Products a Support aH Syndication To upload and insert a local file AY A Description a Filename Browse NOTE If the file you want to insert has not been copied you may copy it by using the lower left section of the screen 6 Click the file that you want
16. Background Image Select Image 4 Click the down arrow to the right of Select Image A list of background images appears 5 Click the image of your choice 6 Click OK Note that when you apply a background image to a cell e lf the cell is larger than the image the image repeats until it fills the cell e If the cell is smaller than the image the top left corner of the image appears in the top left corner of the cell The rest of the image fills as much of the cell as possible e Make sure the image does not obscure a user s ability to read the cell text if any exists Deleting a Background Image 1 Move the cursor to the cell and right click the mouse 2 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 316 Working with Table Cells eth ener MEET aoe eer Loni Verse ECE aay PEELE eo Unihie be ee re eT a Le SEEE 3 Select the value in the Background Image field and press lt Backspace gt Using the Color Box Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User Manual Version 4 5 Revision 3 317 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel 2 A large question mark appears next to your cursor 3 Drag the question mark to the area of the dialog box that you want to learn about 4 Click
17. Checking Spelling When you click the button the spell checker reviews every word in the file A wavy red line appears under any word whose spelling is not found in the system s dictionary The spell checker continues to review each word as you type it marking any words not in the dictionary NOTE Depending on the speed of your computer there may be a short delay between the time you type an incorrect word and when the wavy red line appears Also the spell check does not check a word until you enter a space character after the word Fixing Spelling Errors There are two ways to fix a spelling error indicated by a wavy red line e Click the misspelled word and then right click A menu displays words that are similar to the misspelled word Click the correct word e lf you know the correct spelling type the correction Checking Spelling Upon Demand lf you do not want to use the spell check as you type feature you can begin spell checking whenever you wish To do this click the spell check button When you do the system checks each word in the file If the spell check finds a word in none of the dictionaries it displays the Spelling dialog box Spelling x Not in Dictionary m O leal O leal All Suggestions Change Change all Change all Cancel Ektron CMS200 300 User Manual Version 4 5 Revision 3 225 Checking Spelling The Spelling Dialog Box The Spelling dialog box displays e
18. Click the add button 4 6 The Add Items to Collection screen appears displaying content blocks in the selected folder that are not part of the collection Ektron CMS200 300 User Manual Version 4 5 Revision 3 132 Administrator Workarea 7 X Add items to Collection Support Packages 199 168 0 171 ome E aaa EME Content a Forms s Human Resour a Marketing l Silver 20 27 Oct 2003 06 45 PM 5 Products ao Support aE Syndication Foldername Support Title ID Date Modified ss aaa aaah kia i E Done ee ESS ES F Internet a Ektron CMS200 300 User Manual Version 4 5 Revision 3 133 Administrator Workarea 7 Check boxes next to content blocks that you want to link to from the collection You can only add content blocks that exist in the selected folder or possibly its sub folders sub folders are available if the Include subfolders field was checked when the collection was created or last edited If a collection includes sub folders you can add content blocks from the sub folders On the View Collection screen click a sub folder to view its content blocks Foldername Content D C O Marketa O Syndication Contact Ektron 15 2 Login Information 2 2 To return to the parent folder click the folder with the up arrow 8 Check off boxes next to the content blocks whose links you want to add to the collection NOTE If you select a content block from a sub folder click the add
19. Delete Rows Delete Columns Delete Cells Hege ells Split Cell Table Properties Cell Properties I er er ee ee The following table lists the menu options and where to get more information on each Menu Option Description For more information see Menus Displays toolbar menus Click a menu to Using eWebeditPro XML display it options Then click a menu option without a Mouse on page 348 to perform its function such a copying text Ektron CMS200 300 User Manual Version 4 5 Revision 3 290 Table Dialog Boxes and Menus Menu Option Description For more information see Removes selected text and graphics Places that data into temporary memory also known as the clipboard If you later cut or copy more information onto the clipboard the new information overwrites the original information Copies selected text and graphics into temporary memory Leaves selected data where it is If you later cut or copy more information into memory the original information is lost Copy Inserts the most recently cut or copied text and graphics at the current cursor location Paste Select All Selects all information on your page After you select it you can Cut it copy it etc Clean HTML Removes unnecessary HTML tags Cleaning HTML on page 345 Creates a link to another Web page or a spot Using Hyperlinks on page 337 within the current page Hyperlink Insert HTML Insert
20. Move the cursor over the table until the cursor becomes a four headed arrow 4 Click the mouse button The table becomes selected small Squares appear around it 3 Press lt Delete gt Inserting a Table within a Table You can insert a table within a table You might want to do this to arrange text in columns Ektron CMS200 300 User Manual Version 4 5 Revision 3 282 Introduction to Tables NOTE HTML does not let you use tabs or spaces to align text in columns You must use a table to align columns You can remove the table s border so that no lines appear between the columns and rows To insert a table within a table follow these steps 1 Place the cursor in the cell into which you want to insert a table 2 Click the Insert Table button E3 3 Click Insert Table from the menu Insert Table Inzert Aor Insert Column Insert Cell Delete Rows Delete Columna Delete Cells Menge ells Split Cell Table Properties Cell Properties 4 The Insert Table dialog box appears 5 Edit the fields in the dialog box as needed Then click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 283 Table Dialog Boxes and Menus This section explains the menu options and dialog boxes you use to manipulate tables and cells In most cases you are referred to another section that describes the feature in more detail This section explains e The Insert Table Menu e The Table P
21. Workarea 2 By default the Smart Desktop folder appears in the top left frame If it does not appear click the Smart Desktop button to display it Ektron CMS300 Workarea O 292 768 0 2 72 COMS 44 Content Ektron CMS200 300 User Manual Version 4 5 Revision 3 91 Administrator Workarea 3 From the top left side of the Workarea click the Reports folder 5 Smart Desktop EiT Tasks 345 Reports Approvals Checked In Content Checked Out Conte ie New Content Repor Submitted Content Content Pending St O gt Expired Content Fer NOTE The Approvals and Checked Out Reports are also available from the Workarea 4 The reports are described below Displays content blocks in this For more information see status Approvals Requiring your approval Approvals Reports on page 95 Checked In Content Checked in Checked In Report on page 96 Checked Out Content Checked out Checked Out Report on page 97 New that is created and saved but New Content Report on page 97 never published Ektron CMS200 300 User Manual Version 4 5 Revision 3 92 Administrator Workarea Information on the Report Each report displays the following information about content blocks in the selected status Field Description OOOO Title of content block Internal number assigned to content block by Ektron CMS200 300 Date Modified If a Start Date was assigned to the content block it appears
22. Your system administrator determines which types of files you can edit Oval Standard Toolbar Button a Description Draws an oval To use this command click the oval command drag the line and release the mouse To change the oval s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 266 Editing Images Attributes E4 Line Attributes Color Attributes Line Size E I Highlight Cancel Paste as New Image Standard Toolbar Button Description After you copy or cut an image or an area of an image use paste as new image to insert it into a new file Before creating a new file WeblmageFX asks if you want to save changes to current file Pointer Selection Standard Toolbar Button WS Description Click an annotation to select it After you select an annotation you can perform functions on it such as delete it This command is a toggle which means the the first time you click it itis on and the next time you click it it is off Ektron CMS200 300 User Manual Version 4 5 Revision 3 267 Editing Images Polygon Standard Toolbar Button Description Draws a polygon that is a closed figure surrounded by straight lines To use this command follow these steps 1 Click the polygon command 2 Drag the line in one direction as far as you want 3 Drag the l
23. click the Data Entry button 8 To switch back to Data Entry mode and modify the data entry screen click the Data Designer button 2 Designing a Screen To design a screen that captures XML data you 1 Ask your system administrator to enable a version of eWebeditPro XML that includes the Data Designer The administrator should refer to the Data Designer chapter of the Developer s Reference Guide 2 For each field on the screen select a field type and place it on the screen Inserting a Field Type on page 367 explains the kind of field that each button represents You can also use eWebeditPro XML s rich formatting capabilities to design the screen For example you can format text and use tables images and hyperlinks to guide the user through the data entry process Below is a sample screen created with the Data Designer Ektron CMS200 300 User Manual Version 4 5 Revision 3 366 Using the Data Designer Mil I t Apply Style Normal Aral Helvetica 2 10 pt Sic informaban tures of Property cription floor unit w balcony and one deeded garage space and central alr S 31710 Bedrooms f F ull Baths f Half var Built Lot Size Sq Ft Interior Size Sq Fri 25 Last Ye I 7 Inserting a Field Type eWebeditPro XML provides several options that let you insert or edit fields in the editor Each field type is described below Field type Description For more info
24. mycheckbox gt When you click this button a dialog box prompts you to enter the following information for the check box e Name e Value e Default is Checked Inserts a selection box For example EE Select box lt select multiple mMuliaple size 25 pame mysolecthor gt lt option value optionl gt optionl lt option gt lt option value option2 gt option2 lt option gt lt select gt When you click this button a dialog box prompts you to enter the following information for the select box Name Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right Allow multiple determines if a user responding to this selection box can choose more than one option Option name the internal value assigned to this option Display name the user sees this text in the selection box This dialog also has three buttons described below Add lets you add a new option to the selection box Change lets you change the selected option s option name or display name Delete removes option from selection list Note that you can place a check mark next to an option to specify that option as a default value on the form Lepap Mamie high school Add Change Del fq high chool high school C college college If you place a check mark next to an option the user only needs to press lt Tab gt to select the option as opposed to placing the cursor next to
25. other words such as others and theater lf you want the search to find only whole word occurrences of the text you type into the Find what field click the Match whole words only box in the Find dialog box Find And Replace ww ooo Replace with T Match whole word only _ Beplace Match case e Direction c lt Up Down Cancel Replace Ektron CMS200 300 User Manual Version 4 5 Revision 3 223 Checking Spelling The eWebeditPro XML editor can check your spelling as you type or whenever you want to check it The rest of this section explains Disabling Script Blocking Check Spelling as You Type Checking Spelling Upon Demand Spell Checking Selected Text Setting Spell Check Options Disabling Script Blocking If Norton Antivirus 2001 is installed on your computer you need to disable script blocking in order to use the spell checker If you do not disable script blocking an error message will appear whenever you check spelling To do this follow these steps m of Launch Norton Antivirus 2001 From the first window click Options On the next window click Script Blocking On the script blocking window uncheck Enable Script Blocking Press OK Checking Spelling as You Type You can have the editor check spelling as you type To turn on the spell check as you type feature click the automatic spell check button 5 Ektron CMS200 300 User Manual Version 4 5 Revision 3 224
26. s Advanced Features 218 Copying from Other Applications cccsssessssseeseeseeeeens 219 Finding and Replacing Text cccccsscsesscceseseeseeeeeeeeneeeeeees 220 BUN Ne Wg arctica cipsexeecdcenepaa aemccmanansemecseunecmnmetesnacuamunsantenoret eras 220 Finding and Replacing Text csccsssccsesssssseenessessenneesessenenens 220 Additional Options on the Dialog BOX cccccsseseeeneneeeeeeeees 221 Checking Spelling sitischiniiwctivatcimvianiinaetiueliemimedcnnesces 224 Disabling Script Blocking scccessseeseeseeseeneeseeseeseenseeseees 224 Checking Spelling as YOU Type cccccesseeneeeeeeeeeseeeeeneeseenees 224 Checking Spelling Upon Demand ccccceeseeeeeeseeseeeees 225 Setting Spell Check Options ccccsssssecseesseeeeeseeeeeseeseenees 227 Editing in MicroSoft WOld ccssccessseeeseeeseseeeeeneseeeeseaeens 229 Uploading an Image in a Microsoft Word Document 230 Editing XML DOCUINGINS wecncnsssencsinsssesexostnsantnsentavaneswseennsererecees 230 Inserting WMAGSS cassis cncsnsasnasssensiiesrieansnaienaansasswatanaisnascnesannaacans 232 Using the First Picture Properties Dialog BoX s0000 233 Using the Second Media Selection Dialog Box 237 Moving an Image to the Serve l ccscccccseeseeeeeneeeenseeeeeneeseens 245 Deleting a Picture vosesccicoscinvsnncsensevaasacisaisnsaisedeisrseeresenutzennsbon
27. 3 408 Using the Data Designer lf you check more than one when this field appears in Data Entry mode E appears to the left of the field as shown below Insert Above IF Insert Below F Du plicate piove ija e hlase DANN Pemave If the user entering data clicks E a menu appears shown above which lets the user add instances of the field to the screen NOTE The menu icon E can also indicate that the user can remove a field see the Use field above So even if a field allows only one instance the icon could appear but the menu would only display Remove Custom Validation The Plain Text and Calculation field dialogs feature a validation section illustrated below Validation Validation Mo validation Custom Validation You can use the validation feature to ensure the following about the user s input e The data type the default types are text URL Ektron CMS200 300 User Manual Version 4 5 Revision 3 409 Using the Data Designer whole number decimal number floating point number Floating point includes scientific notation so is appropriate for scientific numbers Decimals usually suffice for business numbers NOTE Your system administrator may customize the choices e The field value has one of the following relationships with another field a number or an expression the default expressions are between two values either another field or a
28. 335 If you leave the Target Frame field blank the new window replaces the current window 10 Click OK Changing the Destination Window While defining hypertext you can use the Target Frame field on the Hyperlink dialog box to change the window in which the destination page appears Same Window _self Parent Window parent select Browser Window bop Si a Ektron CMS200 300 User Manual Version 4 5 Revision 3 335 Using Bookmarks The possible values that you can enter into the Target Frame field are explained below If you want the destination page to appear Click this in the Target Frame field In a new browser window on top of the current New Window _blank browser In the same position within the browser window Same Window _self The new window replaces the current one Note this is the default If your page contains frames in the frame that Parent Window _parent contains the frame with the hyperlink If your page contains frames in the full display Browser Window _top area replacing the frames If your page contains frames in the frame with the Enter the name of the frame specified name Ektron CMS200 300 User Manual Version 4 5 Revision 3 336 Using Hyperlinks Use hyperlinks to let a user jump from any word phrase or image to another Web page The page can be within your network that is on an intranet or anywhere on the internet NOTE If you want to create ju
29. 4 5 Revision 3 51 Scheduling Content to Begin and End At this point If a site visitor goes to the page containing the content he sees the template without the content block Because of this Ektron recommends having another content block ready to replace the content block with the end date Ektron CMS200 300 User Manual Version 4 5 Revision 3 52 Adding a Content Block Summary Adding a Content Block Summary A summary provides a short description of a content block to supplement the title when displaying a list of content blocks on a Web page When you create or edit a content block you can create a Summary A good example of using a summary is a news Web site A page on that site could list the top stories followed by a quick summary of each illustrated below TOP STORIES Ektron Named a Rising Star 08 15 2001 August 15 2001 Amherst New Hampshire USA Ektron Inc an innovator in Web content management and authoring has been named a Rising Star as part of the prestigious New England Technology Fast 50 Program August 8 2001 Amherst New Hampshire USA Ektron Inc an innovator in dynamic Web content authoring and managemen with over 350 000 users today announced the launch of its international distribution program The title of a summary is the title of the content block and links to the page with the full article Below the title is a brief description that grabs the reader s attention Lik
30. All Title Request Type Start Date Submitted by Path Red Sox win World Series Publish None Specified Writer Sports Sports From this window EditorlnChief can view information about the content block including title go live date user who created it etc Click the content that you want to approve Ektron CMS200 300 User Manual Version 4 5 Revision 3 77 Approving Declining Content Blocks View Content Awaiting Approval Content Title Red Sox win World Series Content ID a2 Status Submitted for 4oprovalts Submitted by Sports Writer Last Edit Date 07 Jun 2004 10 37 AM Start Date None Specified End Date None Specified Date Created 07 Jun 2004 10 37 AM Approvals editorinchief SportsEditor History Comment Metadata itle Keywords Summary Content m I tar Iii Hid This window is similar to the previous approver s but includes a Publish button at the top of the screen The EditorlnChief has a publish button instead of a submit button because he is the last approver in the approval chain When he approves the content block it is published to the Web site Just like the previous user the last user has the following options e soi Approve Sends the content to the next approver in the Ea approval chain Decline 1 Sends an email to the creator notifying him her that the content was declined 2 Removes the content from the approval chain Ektron CMS200 300 Us
31. Changing the Destination Window Creating a Bookmark When creating a bookmark you must specify a e source the text or image that the user clicks to move to the bookmark Ektron CMS200 300 User Manual Version 4 5 Revision 3 333 Using Bookmarks e bookmark the place to which the cursor jumps when the user clicks the source To continue with the above example a meeting date is the source and the meeting minutes are the bookmark To create a bookmark follow these steps 1 Select the bookmark text or image Click the Bookmark button AM The Bookmark dialog box appears Enter the name of the bookmark The bookmark can include the following non alphabetic characters amp 49 Bookmark Ea Bookmark name October _2000_minutes Delete Henane Hata Close 4 Click Add 5 The editor screen returns The bookmark does not appear on the page Select the source text or image Click the Hyperlink button E The Hyperlink dialog box appears Click the down arrow to the right of the Quick Link field and click the bookmark you created in Step 3 Ektron CMS200 300 User Manual Version 4 5 Revision 3 334 Using Bookmarks ite z select link ooo select link this page October 2000_minutes this page Top 9 If desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page
32. D Da D ee Ba F De D Da OBa Don a DMa D Da D a Do Da A Da ee Wa Bem U Da D Dea Da D B Ba Ba D Ba U De Ben D Ba D Be Be D Ba OBa os U D D Bam D e D Ba Bem D a D De Dem E Da D Ge Dm D Ba E D Dam E Da E Da Baa H De H Ba Daa D Ba A a Da D a D e B E a HI i ontent Title 1D Status Date Modified Last Editor L Forms Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator Applicati H Human Resouri Greeting 24 P 04 Dec 2003 10 57 AM Administrator Applicati 5 Marketing Home Page Content 1 A 04 Dec 2003 10 20 AM Administrator Applicati HE Products Introducing the RC Redstar 23 O 04 Dec 2003 10 26 AM Administrator 4oplicati HE Sunn ri Private Content A O3 Mar 2004 03 12 PM Administrator Applicat a6 Sere oe support Page g amp 27 Aug 2002 02 18 PM Administrator Applicati SY OMe i Trinity In Line Pipe 22 5 O4 Dec 2003 11 12 AM Edit John Content a internet In this chapter you learn about adding editing publishing and deleting content blocks through the following subtopics Permissions and Approvals are discussed in later chapters Viewing a Folder on page 29 e Viewing a Content Block on page 31 e Adding a Content Block on page 36 e Editing a Content Block on page 39 e Deleting a Content Block on page 42 e Adding Sub Folders on page 43 e Deleting Folders on page 46 Ektron CMS200 300 User Manual Version 4 5 Revision 3 28 Working with Folders and Content Blocks Viewing a Folder To vi
33. El describe the content Summary on page 53 Edit Metadata Change the content block s Adding or Editing Metadata on metadata See Also Adding or page 59 Ej Editing Metadata on page 59 Ektron CMS300 User Manual Version 4 5 Revision 3 419 Appendix A Content Statuses Button Name Description For more information see Submit Publish Submit the content block into the approval chain If you are the last approver in the approval chain the publish button appears If you click it the content is immediately posted to the Web site View Staged Click the View Staged button to Published view the content that has not yet been published See Also See Also Staged Content on page 424 Click the View Published button to view the content that is live on the Web site See Also Displays staged content on page 26 Delete Submit a request to delete the content into the approval chain If you are the last or only approver the content is immediately deleted See Also Example of an Approval Chain on page 198 Back Go to the previous window Ektron CMS300 User Manual Version 4 5 Revision 3 420 Appendix A Content Statuses Checked Out Content lf a content block has a red border its status is checked out which means another user is editing it While in this status no other users may edit the content Ektron encourages you to contact us with y feedback about Ektron s Web content
34. Et Ektron CMS200 300 User Manual Version 4 5 Revision 3 9 Logging In and Out 2 The Logout confirmation box appears Ektron CMS Logout Microsoft Pi m x 3 Click the logout button 4 You return to the Web page from which you logged out However it is in standard view not Ektron CMS200 300 view Ektron CMS200 300 User Manual Version 4 5 Revision 3 10 The Button Menu The Button Menu After you sign in to Ektron CMS200 300 you will notice a button menu in the top left corner of every content block circled in red below hoa ge e HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash Use the button menu to perform tasks and display important information The menu buttons change depending on the status of the content block or your permission level for the content block See Also Appendix A Content Statuses on page 417 NOTE Permissions are explained in the Ektron CMS200 300 Administrator manual The following table describes each button that may appear Button Name Description More Information B Approve Approve or decline a request to publish or delete a content block p Assign Task Assign a task to a user w E Delete Submit request to delete content bloc
35. Event Accesses the add calendar event screen in the workarea See Also on page 124 Add Content Block In a content folder opens the editor and allows you to create a new content block See Also Adding a Content Block on page 36 Add Content Folder In a content folder allows you to create a sub folder to further organize your content blocks See Also Adding Sub Folders on page 43 Add Library Item In the library folder allows you to upload an image or file or add a hyperlink or quicklink to use in content See Also Library Folder on page 99 Ektron CMS200 300 User Manual Version 4 5 Revision 3 22 The Workarea eee me ee M Add Metadata Definition In the Metadata section of the workarea allows you to add another metadata definition to your content block See Also Adding or Editing Metadata on page 59 Add Task Assign task to a user See Also Managing Tasks on page 1 3 Approvals View approval chain for folder or content block See Also Example of an Approval Chain on page 198 Approve Approve content that awaits your approval See Also Preview on page 13 Approve All In the approvals folder approves all content awaiting your approval with one click Return to previous screen Calendar Lets you choose when content will go live See Also on page 124 Cancel Cancels action you are performing without saving the information Check in Saves and checks in conten
36. If you assign to this field any value other than No validation the field is surrounded by red dashes in Data Entry mode If the user s response does not meet the validation criteria the field remains surrounded by red dashes Your system administrator determines if a user Can save a screen with invalid data Caption Enter text to describe this item on the data entry screen After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Calculated field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Using the Formula Field You can copy a sample calculation into the Formula field by clicking the Examples field and selecting an operation from the drop down list For example if you click on Examples Add two numbers X Y X Y appears in this field Calculation Formula Tahir Examples Ektron CMS200 300 User Manual Version 4 5 Revision 3 394 Using the Data Designer Next replace the variables with fields on the screen Be sure to select the curly brackets as well as the letter between them Then when the user enters data into those fields the calculation is performed using the current field values lf a calculated field tries to perform a numerical calcul
37. J E Z U M WL Til d nbsp TM hs The buttons let you perform functions such as cutting and pasting text inserting images and creating tables All buttons may not appear Your Webmaster determines which buttons appear on your toolbar Also you can customize your toolbar so that it contains only the buttons you use See Customizing Your Toolbar on page 207 This section explains e Selecting Text e Applying Formatting Attributes to Text e Table of Toolbar Buttons and Drop Down Lists selecting Text You select text before performing an action on it such as copying it e To select all information on a page press Ctrl A e To select a portion of the information on a page you have two choices Hold down the left mouse button and drag the cursor across the data you want to select Hold down the Shift key and the right arrow key El until the desired data is selected Ektron CMS200 300 User Manual Version 4 5 Revision 3 192 Toolbar Buttons e To select a single word place the cursor on the word and double click the mouse Selected text has different background and foreground colors as illustrated below Horizontal Sets the horizontal position of the entire Alignment able Border olor Sets the color of the table borders Hnlescs sa Palant ointaris checker Applying Formatting Attributes to Text Several buttons apply formatting attributes to text such as bol
38. Layout width C Not Specified f Percent Word Wrap C Pixels Horizontal Alignment Vertical Alignment hi 5 Click your choice from the list and click OK Splitting a Cell You can divide a cell into two If you split a cell each cell occupies one half the size of the original cell Row before split a E Row after split aa e To split a table cell into two cells follow these steps 1 Place the cursor in the cell that you want to split Ektron CMS200 300 User Manual Version 4 5 Revision 3 327 Working with Table Cells 2 Right click the mouse 3 Click Split Cell from the menu Menus Cut Copy Paste Select All Clean HTML Hyperlink Edit HTML Insert aue Insent Fna neet eoum neen tell Delete Eians Delete touns Deeteltels Menge ells Split el T able Properties Cell Properties ow View as WYSIWYG View as HTML Picture 4 Two cells now appear where only one appeared before Merging Two Cells You can merge two cells into one If you merge two cells the new cell contains all of the information from both The new cell s width equals the sum of the two cells that were merged Cells Before Merge Ektron CMS200 300 User Manual Version 4 5 Revision 3 328 Word Wrap Working with Table Cells Cs Cell After Merge To merge two or more cells follow these steps 1 Select the cells that you want to merge 2 Click the Insert Table button E 3 Click Merge
39. MEW FEATURE Trinity In Line Pipe MEW PRODUCT Introducing the RC Redstar Trinitys new pipe and manifold are for rear exhaust RC International is proud to introduce the RC engines and are now used in both the Sportster Redstar This new addition to the RC International and the cheetah Both the manifold and pipe are fleet brings new options to our customers With made fram high quality aluminum This new pipe is laser cut balsa wings and a wing span of 71 this more durable and will withstand a bad crash is one plane that has to be seen Done loading Internet 4 From the edit content window you can e Edit content e Save changes e Check in the content e Create or edit a summary e Specify metadata for the content e Submit the content for approval e Publish a content block to the Web site e Access the Library 5 Make the necessary edits to the content block For a description of the fields on the screen see Responding to the Fields on the Add Content Screen on page 37 Ektron CMS200 300 User Manual Version 4 5 Revision 3 41 Working with Folders and Content Blocks 6 Choose a toolbar option from the top of the Edit Content window These options are described in Toolbar Options on the Add Content Screen on page 38 Deleting a Content Block NOTE The ability to delete a content block is a privilege granted by the system adminstrator If you do not see a Delete button TD on the View Content History sc
40. Modified The default template used to display the content To learn more about a collection and perform tasks on it proceed to Viewing a Collection on page 126 Ektron CMS200 300 User Manual Version 4 5 Revision 3 123 Administrator Workarea Finding a Collection Using the Collections Folder To access the Collections screen that displays all collections in all content folders follow these steps 1 From the top level folders in the lower left frame of your Workarea click Modules OG Modules 6 Collections 4 Menus 2 Click the Collections folder Ektron CMS200 300 User Manual Version 4 5 Revision 3 124 Administrator Workarea 3 The Collection Report screen appears Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer q x Collections Report gt 1927 168 0 171 CMA 56 Modules Title ID Description Fath l 86 Collections eo Products 1 Products navigation Produrcts EM Calendars E i This is an example of using the a Forms Main Jobs listing 2 collection object for creating Human Resources S0 Surveys teasers In a page ae MemberShips support 3 Support Packages TA Smart Desktop Lo The screen has four columns The following table describes each column Title given to collection by user who created or last edited it ID number assigned by Ektron CMS200 300 Developers use this number to reference the collection in ecmCollection custom function D
41. OR Employee OR Green Exact Phrase If you select Exact Phrase the search only finds content blocks that have all five words in the order specified in the search text field A better example would be the phrase Content Management solution The search would yield only content blocks that include that phrase Match Partial Words Although you cannot search for wild cards the Match Partial Words option does almost the same For example enter at into the search text field then check the Match Partial Words box When you run the search it returns all content blocks with the letters at This search could find words such as At Bat Chatter Atoll ATM etc Note that unlike the other search options you can include or exclude the partial word option in addition to the other three options All the Words Any of the Words Exact Phrase Ektron CMS200 300 User Manual Version 4 5 Revision 3 172 Administrator Workarea Managing Tasks NOTE This feature is only available with Ektron CMS300 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com A task is a request from one user to another to perform an action within Ektron CMS200 300 Examples of a tasks include e updating content e publishing a content block e updating an image e reordering a collection The Tasks folder displays all tasks that are either assigned to you
42. PARTNER PROGRAM OVERYIEW Welcome Executive Summary Ektron Partner Programs Ektron Technology Partners Benefits to Partners Ektron Products Partners in Learning Program 3 When you click the bookmark its full address appears in your browser s address bar This bookmark s address looks like this http www ektron com single cfm doc_id 35 Benefits2 4 Click the address bar The address is selected Press lt Ctrl gt lt C gt to copy the address into the Windows clipboard Go to eWebeditPro XML 6 Select the text or image from which you want to jump to the bookmark 7 Click the Hyperlink button The hyperlink dialog box appears Move the cursor to the Link field 9 Press lt Ctrl gt lt V gt to paste the address you copied in Step 4 into the Link field 10 Click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 341 Using Hyperlinks Editing a Hyperlink If you need to change a hyperlink s destination Web page or target frame follow these steps 1 Click the Hyperlink button The hyperlink dialog box appears 2 Edit the Link or Target Frame field as needed 3 Press OK Removing a Hyperlink lf you want to remove the hyperlink from text or an image select the text or image and press the Remove Hyperlink button Bs Preventing a URL from Becoming a Hyperlink lf you enter a URL or an email address into eWebeditPro XML it automatically becomes a hyperlink To prevent t
43. READ THIS AGREEMENT THAT YOU UNDERSTAND THIS AGREEMENT AND UNDERSTAND THAT BY CONTINUING THE INSTALLATION OF THE SOFTWARE BY LOADING OR RUNNING THE SOFTWARE OR BY PLACING OR COPYING THE SOFTWARE ONTO YOUR COMPUTER HARD DRIVE YOU AGREE TO BE BOUND BY THIS AGREEMENT S TERMS AND CONDITIONS YOU FURTHER AGREE THAT EXCEPT FOR WRITTEN SEPARATE AGREEMENTS BETWEEN EKTRON AND YOU THIS AGREEMENT IS A COMPLETE AND EXCLUSIVE STATEMENT OF THE RIGHTS AND LIABILITIES OF THE PARTIES Copyright 1999 2003 Ektron Inc All rights reserved LA10031 Revision 1 4 Table of Contents POE SO ee Eaa Introduction to Ektron CMS200 300 cscssssessseseeeees 1 What is a Content Block ccccscseseeeseeseeseeseeneeseensensenseesennees 1 Workflow in Ektron CMS200 300 ccccseseeeseeseeeeeeseeeeeneeseenees 2 Editing a Content BOCK sssnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 3 The Lifecycle of a Content BIOCK csesseeeeeeeeeeeeeeeeeeeeeeeees 4 Logging IN and Out snsnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnna 6 Prerequisites annnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm nnne 6 Logging into the Sample Web Site ccccsssseesseseeeseeneeeeeneeees 6 Site ad A nen eee ee eee ee eae eee eee ae 8 Logging Out of the Sample Site cccssseesseseeeseeneeseeneeseeneeens 9 The Button MenU sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn n 11
44. Should CUSTOMER breach any of its obligations hereunder CUSTOMER agrees to return all copies of the Software and this License upon notification and demand by Ektron 3 Copyright The Software including any images applets photographs animations video audio music and text incorporated into the Software as well as any accompanying written materials the Documentation is owned by Ektron or its suppliers is protected by United States copyright laws and international treaties and contains confidential information and trade secrets CUSTOMER agrees to protect the confidentiality of the Software and Documentation CUSTOMER agrees that it will not provide a copy of this Software or Documentation nor divulge any proprietary information of Ektron to any person other than its employees without the prior consent of Ektron CUSTOMER shall use its best efforts to see that any user of the Software licensed hereunder complies with this license 4 Limited Warranty Ektron warrants solely that the medium upon which the Software is delivered will be free from defects in material and workmanship under normal proper and intended usage for a period of three 3 months from the date of receipt Ektron does not warrant the use of the Software will be uninterrupted or error free nor that program errors will be corrected This limited warranty shall not apply to any error or failure resulting from i machine error ii Customer s failure to follow operat
45. Table s Format center If you specify right or left justify you can wrap text around the table To do this move the cursor to the right or left of the table and begin typing Table Properties In this example the table is left justified so this text appears to the right of the table Specify the table alignment at the Horizontal Alignment field on the Layout area of the Insert Table dialog box Layout Width i oig C Not Specified f Percent i Pixels Horizontal Alignment center Ektron CMS200 300 User Manual Version 4 5 Revision 3 300 Manipulating Your Table s Format Table Backgrounds You can specify a background color or image for your table Specifying a Table s Background Color You can assign a background color to a table to make it more pleasing to the eye Here is an example NOTE If you apply a dark background color to a table you may want to apply a light foreground color to the text Use the font color button A to change the text color To assign a background color to your table click the Background Color field on the Insert Table dialog box Custom Background Background Color e Unassigned When you click that field a color dialog box appears Click the color that you want to apply to the background of the table Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User
46. View as WYSIWYG View as HTML Picture Insert Custom Tag 3 Press the down arrow key to select Menus Menus becomes highlighted Menus Cut Cnr 4 Press lt Enter gt A new menu lists all toolbar menus available to you Ektron CMS200 300 User Manual Version 4 5 Revision 3 348 Section 508 Compliance lf your Webmaster has given you access to all standard toolbar menus the menu looks like this Edit View As Paragraph Format Format Special Characters Form Elements Table Position Objects Text Direction Customize 5 Press the down arrow key to select the toolbar menu that has a button that you want to use 6 Anew menu appears listing all options on the selected menu The following menu displays what might appear if you select the Edit Menu Your Webmaster determines which menu options are available to you Ektron CMS200 300 User Manual Version 4 5 Revision 3 349 Section 508 Tables You cannot create Section 508 compliant tables using the standard Table Properties dialog box Specifically the dialog does not let you define a caption summary and table heading To define these elements needed for Section 508 compliant data tables use the Section 508 Table option of the Table menu illustrated below WARNING Section 508 Compliance Cut Lopy Paste Paste Text Replace Find Next Pririt Undo Redo Check Spelling Check Spelling 43 fou Type Bookmark Hyp
47. a calendar event if you have edit permission for the folder to which the event is assigned Once a calendar event has been added for a calender you may edit it to change the title location times etc To edit a calendar event perform the following steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 159 Administrator Workarea 1 Access the view calender events screen for the date that contains the event you wish to edit as described in Viewing a Calendar Event on page 149 Click the event you wish to edit 3 The Edit Calendar Event screen appears Edit Calendar Event Lh TT U Event Title weekly meeting Event Location New York Room One Time Recurring I update all recurring events associated with this event Start Date 4 May 2004 End Date 15 Jun 2004 Number of Events O Event will occur Event times Every day Every Tue Start f 2 00 00 AN Every 4th of every Month Every first Tue of every Month Epd fi 00 00 PM Yearly every 4th of Apr Yearly every first Tue of Apr W Display the times for the event Hyperlink l Make the Hyperlink active Launch link in a new browser Root Folder Hews Folder Path Welarketing News O RC International Announces the EC Cheetah C RC International Hosts RC Conference C RC International Ships RE Sportster 4 Make changes to the displayed fields using the table described in Respond to the fields using the following t
48. a cell follow these steps Move the cursor to the cell and right click the mouse Click Cell Properties from the menu 3 Click the Background Color field on the Cell Properties dialog box Custom Background Background Color M Unassigned 4 When you click that field a Windows Color selection box appears See Also Using the Color Box on page 317 Ektron CMS200 300 User Manual Version 4 5 Revision 3 314 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel 5 Click a color to apply to the background of the cell Deleting a Cell s Background Color To delete a cell s background color click the Unassigned box in the Custom Background area of the Cell Properties dialog box Custom Background Background Color M Unassigned Specifying a Background Image for a Cell Specifying a Background Image for a Table on page 302 explains how to apply a background image to a table You can also apply a background image to a cell Your Webmaster determines which images are available Ektron CMS200 300 User Manual Version 4 5 Revision 3 315 Working with Table Cells To insert an image into a cell follow these steps Move the cursor to the cell and right click the mouse Click Cell Properties from the menu Move the cursor to the Background Image field of the Cell Properties dialog box Custom Background Background Color M Unassigned
49. a term place the cursor at the top of the content before beginning the search If you begin the search from somewhere other than the top of the page use the Direction field to search from the current location to the top or bottom of the file Ektron CMS200 300 User Manual Version 4 5 Revision 3 221 Finding and Replacing Text Find And Replace ww ooo Replace with Match whole word only Replace Mies Replace All Direction c lt Up a bam Cancel To search from the Click this option in the cursor location to the Direction field Considering the Case of a Search Term By default the search ignores the case upper or lower of a search term In other words if you enter Bob in the Find What field the search finds bob Bob BOB etc lf you want the search to be case sensitive use the Match case check box on the Find window If you enter Bob in the Find What field and place a check in the Match case box the search only stops at Bob not bob or BOB Find And Replace Find what iit hi Find Next Replace with T Match whole word only Replace All Direction Up Down Cancel Replace a Ektron CMS200 300 User Manual Version 4 5 Revision 3 222 Finding and Replacing Text Whole Word Match By default the search finds any occurrence of the text that you type into the Find what field For example if you enter the the search finds the word the as well as those letters embedded in
50. ac support Last Edit Date 03 Jun 2004 12 05 PM HE Syndication Start Date None Specified End Date O3 Jun 2004 12 05 PM Date Created 21 Feb 2001 05 46 PM Approval Method Force All 4oprovers Approvals E EditorInchiet SportsEditor XML Configuration None Specified HTML Content Assumed Path Y Content Searchable Yes History Comment This is what the user will see when they visit our sample site Metadata Title Welcome to RC International Keywords RC International RC racing remote control airplanes cars 7 Ey Done OT lz Internet F 2 Click the edit button L 3 The editor opens with the content block inserted Ektron CMS200 300 User Manual Version 4 5 Revision 3 40 Working with Folders and Content Blocks F Ektron CMS Edit Content Microsoft Internet Explorer Lek 1 Te ba E x Title Home Fage Content Start Date ES End Date Bi Apply Style Heading 4 g Arial g EZTTLLIT SP nals as A 2 4 nbsp TM E i l Welcome to RC eme RC International is dedicated to the RC racing enthusiasts We eat work play and live RC racing In three short years RC International has become one of the leading manufactures of RC racing and flying vehicles Our dedication to the sport and the enthusiasts who play it has endeared our products to the RC community We will continue striving to improve our affordable products and hope you will become an RE International member
51. applied to the content block This is typically managed by your system administrator The folder path to the content s folder A slash represents the Content folder Content Searchable Yes appears if the content will be found when someone searches your Web site See Also Searching for Content on page 171 History Comment Comment that was added when content block was created or edited The body of the content block 4 After you enter the content you have the following options NOTE Your options may vary according to your permissions and the status of the content block Button Name Description For more information see Edit Content Open content block for editing Editing a Content Block on Block page 39 Ektron CMS200 300 User Manual Version 4 5 Revision 3 34 Button E Edit Summary Edit Metadata View History Submit View Staged View Difference Delete Check for content linked to this content Add Task Working with Folders and Content Blocks Click this button to edit the summary for the content block Note You can only edit the summary if the new content has been saved Edit this content block s metadata See Also Example of an Approval Chain on page 198 View all available older versions of the content block restore older version Submit the content block into the approval chain This action also returns the changed content to the database an
52. appropriate enter a date when the content will no longer be viewable on the Web site See Also Setting an End Date on a Content Block on page 50 Body Text Insert content for the content block For more information about using Ektron CMS200 300 s editor see Using eWebEditPro on page 247 5 After you respond to the above fields and enter the content the following options are available Toolbar Options on the Add Content Screen pae ie e Ey Edit Summary Click this button to edit the summary for the content block Note You can only edit the summary if the new content has been saved See Also Adding a Content Block Summary on page 53 Ektron CMS200 300 User Manual Version 4 5 Revision 3 38 Working with Folders and Content Blocks Button Description Edit Metadata Edit this content block s metadata m ey a a Note All required metadata needs to be added before the content block can be submitted into the approval chain See Also Adding or Editing Metadata on page 59 Example of an Approval Chain on page 198 Submit Submit the content block into the approval chain This action also returns the changed content to the database and exits the editor See Also Approving Declining Content Blocks on page 62 Publish Publish the content to the Web site Note Only the last approver in the approval chain sees this button See Also Approving Declining Content Blocks on page
53. button to add the selected content to the collection Navigating between sub folders deselects content blocks 9 Click the add button 4 Creating a New Content Block for a Collection You can create a new content block while adding content block links to a collection To add a content block follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 122 2 Access the View Collection Screen as described in Viewing a Collection on page 126 Ektron CMS200 300 User Manual Version 4 5 Revision 3 134 Administrator Workarea 3 Click the add button FLA The Add Items to Collection screen appears 5 If your collection includes sub folders and you want to add the content block to one of them navigate to that sub folder Otherwise proceed to the next step Click the Add Content button Le The add content screen appears Ektron CMS300 Add Content News Microsoft Internet Explorer TREERE ears mmr AP A CALE ALL EEL LAE ED A LLALELLAL ED PL ALE REALE RAL EEL AL OL TES CEL ERP PLE LEE EIR PEEL ETE R CSOT LEE Sw LOPE EELS a PELE ESTER EILIAN ETARLI LTI N a ERLE EET TR Eee ESTEE Ce aarme O I ee ORT RT EP Ea EDR RE PT EP ETRE ER Pee MRE Pe Ee EE Bony EE By RE PO EE eee ee RE te EE gen PN RE ee EE eRe RE PS EE PRE EE OE Pema A Pen EET Fen EE EE TE ETT POT mt Pn eee Comment
54. city Fresno IY visible Author M enabled id city Boston localeRef req Same other default text Status student Book Title M enabled localeRef Types of Tags Here is some information about the types of tags that can appear on an eWebeditPro XML screen e Some tags accept text such as note Ghost adaki e Some tags accept a check mark if the condition is true and no check mark if it is false For example M visible e Some tags provide a list of choices To view the list click the down arrow to the right of the tag circled in the illustration below Scroll through the list until you find the correct choice Then click it to enter it For example Ektron CMS200 300 User Manual Version 4 5 Revision 3 355 Editing XML Web Pages These tags can provide a most likely default value which is the value of the tag when you first see it Custom Tag Menu Options If you move the cursor to an area of the screen where you can insert XML tags and right click the mouse three new menu options appear e Insert Custom Tag e tag name Tag Attributes e tag name Tag Properties For example 1 ir nnn on Insert HTML wv View as WYSIWYG View as HTML Picture Insert Custom Tag Book Section Tag Attributes Book Section Tag Properties The Insert Custom Tag option is explained in Inserting XML Tags on page 356 The tag name Tag Attributes option is expla
55. clicks the link and sees all content blocks awaiting his approval The approvals folder window displays information such as title who submitted it go live date etc The Sports editor clicks the submitted content block Ektron CMS200 300 User Manual Version 4 5 Revision 3 73 Approving Declining Content Blocks View Content Red Sox win World Series Content Title Red Sox win World Series Content ID ae Status Submitted for 4oprovaltsi Last User To Edit 3 Sports riter Last Edit Date 07 Jun 2004 10 37 AM Start Date None Specified End Date None Specified Date Created 07 Jun 2004 10 37 AM Approval Method Force All 4pprovers Approvals E EditorInchiet SportsEditar XML Configuration None Specified HTML Content 4ssumedtinherited Path Sports Content Searchable ves History Comment Metadata TIL The View Content Awaiting Approvals window appears It displays all the information necessary to decide whether to approve or decline the content block including Fed Deseription Content Title Title of the content block Content ID ID number assigned to the content block by Ektron CMS200 300 Status Current status of the content block See Also Appendix A Content Statuses on page 417 Last User to Edit Name of user who last edited content block Last Edit Date When the content block was last edited Ektron CMS200 300 User Manual Version 4 5 Revision 3 74 Approving Declining Co
56. dots circled above and navigate to a different folder 3 Click Create When you do the image appears in the Preview box so that you can see what it will look like Ektron CMS200 300 User Manual Version 4 5 Revision 3 276 Editing Images Twain Acquire Standard Toolbar Button T Description Perform a single page scan from a previously selected source See Also Twain Source on page 277 Importing Scanned Images WeblmageFX lets you acquire images from a scanner or digital camera that supports the Twain standard You select the source using Twain Source and do a quick acquire from that source using Twain Acquire Limitations e You can only acquire one page at atime e Few digital cameras support twain Usually digital cameras resemble a hard drive or use proprietary software to extract images Ektron does not support an interface to proprietary software e Not all scanners support the twain standard Twain Source Standard Toolbar Button ae Description Lest you select a source for acquiring an image such as a scanner or digital camera See Also Twain Acquire on page 277 Ektron CMS200 300 User Manual Version 4 5 Revision 3 2 7 Editing Images Undo Standard Toolbar Button Description Reverses the most recent commands within the current editing session You can undo several commands at once by pressing the undo command repeatedly The first time you press the command the most recen
57. enter one or more words into the text box provided select search options then click the Search button Ektron CMS200 300 then searches all searchable content blocks on the Web site and displays a list of blocks that contain those words You can click a content block to view its content NOTE When a content block is being created or edited the Content Searchable field lets the user decide to include or exclude that content block from the search The search ignores content blocks that are not searchable search Options Before you select a search option it is helpful to understand each one To explain how each works assume you enter these words into the search text field e Partners e Content e Monday e Employee e Green Now let s look at the results of each option Ektron CMS200 300 User Manual Version 4 5 Revision 3 171 Searching for Content All the Words If you select All the Words your search only finds content blocks that include a words entered in the search text field NOTE This works like an AND function It returns all content blocks that have the words Partners AND Content AND Monday AND Employee AND Green Any of the Words The Any of the Words option is almost the opposite This option returns all content blocks that include at least one of the words entered in the search text field NOTE This works like an OR function It returns content blocks that include the words Partners OR Content OR Monday
58. folder follow these steps 1 Navigate to the content folder you wish to delete Click the Delete Folder button 4 A confirmation message appears lf you are sure you want to delete the content folder click OK oY 2 The screen is refreshed and the content folder is deleted Ektron CMS200 300 User Manual Version 4 5 Revision 3 46 Scheduling Content to Begin and End scheduling Content to Begin and End scheduling content lets you control when a content block becomes visible on the Web site Similarly you can remove a content block on a predetermined date and time When used together a start date and end date can relieve you of much work You can automatically determine how long a content block is viewable on your Web site How Does It Work When you create a content block or modify an existing one you can select a go live date and time If you do Ektron CMS200 300 publishes the content block to the live site then Below is an example Your company is having a sale of the century in a month and everything has been completed for the sale except the announcement You decide to update your Web site to let the public know about it With this feature you can create the Web content now and set it to go live a week before the sale setting a Start Date To set a start date 1 Access the editor by adding a new content block or editing an existing one 2 If adding a new content block enter a title commen
59. here Last Editor The user who last edited the content block Folder location of content block Sorting Options Upon viewing a report you can sort its content blocks by any column To do so click the column heading You can also restrict the display to content blocks in a specified folder To do so click a folder in the path column When you do the report limits its display to content blocks in that folder Ektron CMS200 300 User Manual Version 4 5 Revision 3 93 Administrator Workarea Viewing Editing Content Blocks on the Report To view and possibly edit any content block on a report click it It appears on the View Content screen illustrated below Yiew Content Home Page Content Staged Version Content Title Home Page Content Content ID 1 Status Checked Out Last User To Edit admin Last Edit Date 04 Dec 2003 10 20 AM Start Date None Specified End Date Hone Specified Date Created 21 Feb 2001 05 46 PM Approval Method Force All 4oprovers Approvals E jedit XML Configuration None Specified HTML Content Assumed Path Y Content Searchable Yes History Comment This is what the user will see when they visit our sample site Metadata Title Welcome to RC International Keywords Re International RC racing remote control airplanes cars Summary Welcome to RC International 2 The View Content screen provides several toolbar options that you can perform on the conten
60. number that you specify less than equal to not equal to maximum length usually for text responses NOTE Your system administrator may customize the choices lf the user s response fails to meet the criteria you can compose an error message that appears when the data does not satisfy the criterion Your system administrator determines if a user can save the invalid data When the Custom Validation button is clicked the Custom Validation dialog appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 410 Using the Data Designer Custom Yalidation E4 Data Type Data Type Whole number b Validation Condition Select Field Examples Error Message e The Data Type field is the value s basic type for example text number or URL e The Condition field displays the validation logic e The Examples drop down list shows validation expressions that the data design creator can apply to the field e Any Error Message displays in Data Entry mode when the user inserts an invalid value When the Select Field button is clicked the Select a Field or Group dialog appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 411 Using the Data Designer Select a Field or Group JOf Select a Field or Group E book Books 1 or more fab title Insert the title of the book conei This dialog displays fields that can be inserted into the Condition field
61. of cells in the calendar Helps determine the size of each calendar date s block Cell Width Width of cells in the calendar Helps determine the size of each calendar date s block Display Weekends A green check means the calendar displays weekends A red X means the calendar does not Ektron CMS200 300 User Manual Version 4 5 Revision 3 146 Administrator Workarea Ca Event Types Indicates if event types are assigned to this Event Type calendar Event Types Available See Also Understanding Event Types on Event Types Required page is Folder Name Name of content folder to which the calendar is assigned for permission purposes You can only add edit or delete events for calendars in folders to which you have been granted permissions Folder Path Complete folder path of content folder to which calendar is assigned The view calendar screen may contain the following toolbar buttons that let you perform other tasks View Shows calendar in the workarea Viewing a Calendar on Ea Calendar page 147 Back Return to previous screen i l Viewing a Calendar To view a calendar perform the following steps 1 Access the view calendar screen for the calendar you want to see as described in Accessing the List of Calendars on page 143 2 Click the View Calendar Ea button Ektron CMS200 300 User Manual Version 4 5 Revision 3 147 Administrator Workarea 3 T
62. or that you assigned to another user or user group You can also assign tasks to yourself A task may or may not be related to a specific content block If it is you Can access a content block then attach a task to it This kind of task is managed just like the other tasks but you can also view and update it via the attached content block For more information see Attaching a Task to a Content Block on page 183 This chapter explains how to create edit and view tasks Accessing the Tasks Folder To access the Tasks folder follow these steps 1 Access your Smart Desktop as explained in Understanding the Smart Desktop on page 15 2 The Smart Desktop folder hierarchy appears in the top left frame Ektron CMS200 300 User Manual Version 4 5 Revision 3 173 Administrator Workarea GO Smart Deskto H Tasks a4 Reports 3 Click the Tasks folder Two subfolders appear e Assigned to tasks assigned to you e Assigned by tasks that you assigned to someone else You can click any folder to view only tasks in that category Also the View Tasks screen appears in the right frame listing all assigned to and assigned by tasks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer PETE ROR TARTRATE ROR ARTE LES ATTRA RTT AER RT TEE eter Reto Pet a Pee cet reece cer apeecreceres ay ece sectors ccece 1 x View Tasks Assigned By and To John Edit a _ D Smart Desktop ag T
63. s Advanced Features on page 218 explains how to use the more advanced features Ektron CMS200 300 User Manual Version 4 5 Revision 3 187 Creating a Simple Web Page This section walks you through the process of creating a simple Web page using only a few of the many features available Later sections explain all of the features and how to use them Your Finished Web Page When you finish this exercise your simple Web page will look like this II Wt pi n i M Illi hll il fi BBRA ooye eeel as mBall amp Apply Style Normal Times New Roman 3 12 pt g A J E 7 UA nbsp 2 TH i This is some sample content You can make the text bold a e or underlined with the push of a button You can also easily add hyperlinks You can begin a line with bullets Finally you can change the text to a large SIze Notice that this page has the following elements e The second sentence includes bold italic and underlined text e The third sentence includes a hyperlink text that will jump to another Web page when the user clicks on it e The fourth sentence begins with a bullet Ektron CMS200 300 User Manual Version 4 5 Revision 3 188 Creating a Simple Web Page The last sentence has some very large 18 point text Creating the Sample Web Page To create this page follow these steps Enter the First Two Sentences 1 Open eWebeditPro XML Your Webmaster installs eWebedi
64. select an area of an image use the Select command See Also Select on page 273 If you do not select an area the entire image is copied Standard Toolbar Button Description Crop D Lets you create a new image If you are editing an image when you press this command you are asked if you want to save changes to it first By default a new image s bit depth is 24 but you can change it if desired using the color depth command See Also Color Depth on page 257 Standard Toolbar Button Description t Ektron CMS200 300 User Manual Version 4 5 Revision 3 259 Editing Images Keeps selected area of an image removes everything outside that area To use the Crop command follow these steps 1 Select an area of an image that you want to keep 2 Press the Crop button tg j 3 Everything outside the selected area is removed Delete Standard Toolbar Button rad Description Removes a selected area of an image You must select an area before you delete it The deleted area is not saved for later pasting In contrast if you use the Cut command you can later paste the cut area Dimensions Standard Toolbar Button Description Lest you change an image s width and or height which are defined in pixels Maintaining Aspect Ratio Use this check box to change an image s size while maintaining its aspect ratio Ektron CMS200 300 User Manual Version 4 5 Revision 3 260 Editing Images Perr
65. selected image one level closer to the back If text overlays an image move the image in front of the text If anim rl move the text in front of the image Below Text an image overlays text V g Text Direction Options Le Move Backward The text direction menu options is dla allow bi directional editing of text which is useful for Arabic Farsi and Hebrew The client computer must also support the language The text buttons determine the editing direction while the edit buttons determine the side of the editor that displays the scroll bar For right to left languages such as Arabic Farsi and Hebrew the text editing would be right to left and the scroll bar would be on the left side For western European languages the text editing would be left to right and the scroll bar would be on the right side Left Right Text Text is entered left to right Text is entered right to left Right Left Text Ektron CMS200 300 User Manual Version 4 5 Revision 3 200 Toolbar Buttons alf pe The vertical scroll bar appears on the alll Left Right Edit right side of the window i The vertical scroll bar appears on the left igne en Son side of the window Form Elements Toolbar ale se fab fx El e lE This toolbar lets you insert the elements of an HTML form into the editor You begin by clicking the Forms button amp 1 Next add the fields and buttons that make up your form The butt
66. sport and the enthusiasts who play it has endeared our products to the RO community We wall continue striving to improve our affordable products and hope you will become an RC international member Within the View Content Difference feature there are several tasks that you can perform as well as view different versions of the content separately or compared When Can Compare Content The View Content Difference feature is only available when e you are viewing a historical version of a content block See Also Preview on page 13 Ektron CMS200 300 User Manual Version 4 5 Revision 3 84 Comparing Versions of a Content Block e a staged version of the content is available See Also Staged Content on page 424 The following table explains when you can use the feature and which versions are compared Content Block Compares current published Status version with Published Historical version stored in the content history area Checked In Most recently checked in version Submitted Submitted version Pending Start Date Scheduled version pending start date Checked Out Not available Content that is in a state where it can be compared with another version is denoted by the View Difference button c in the content history area or on the Web page view The Compare Content Window NOTE The first time the View Content Difference feature is opened a simple installation program will be run See First Use of th
67. tee Ee Hee E Custom colors TT HEE E E E g Define Custom Colors gt Cancel Choose Font Standard Toolbar Button A Description Lets you choose the color of annotation text before you insert it To change an annotation s color after inserting it place the cursor on the annotation and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 256 iY Anal Black O Arial Narrow F Arial Unicode MS F Batang O Berling Antigua O Book Antiqua Color Depth Standard Toolbar Button Description r sale Bold fBold Italic Changes an image s color depth See Also Specifying Color Depth on page 279 Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 Editing Images 257 Editing Images Lo Color Depth Contrast Standard Toolbar Button Description Increases or decreases an image s contrast that is the difference between light and dark areas of an image You can select a contrast level from 10 through 10 If you select an area of the image the command only changes that area Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 258 Copy Editing Images Standard Toolbar Button Description Create New Copies a selected area of an image After you copy an image you can paste it using the paste command See Also Paste as New Image on page 267 To
68. the control should ignore Attributes changes in text formatting attributes HTML Visual Analysis only When you have completed updating your setup information click OK to save any changes Ektron CMS200 300 User Manual Version 4 5 Revision 3 88 Comparing Versions of a Content Block Content Area The content area is the section that displays the content comparison 44 CMS Compare Microsoft Internet Explorer Welcome to RC international EC ational is dedicated to the EC racing enthusiasts We eat work play and lve RC racing In three Re ational has become one of the leading manufactures of RO racing and flying vehicles Cur dedicatio sport and the enthusiasts who play it has endeared our products to the EC cormm umty We will continue strivn improve our affordable products and hope you will become an RC international member The following table describes the change indicators Plain Black Text N l Unchanged Trintys new pipe and Yellow Highlighted Text Red Struck through text a Deleted View Tabs When viewing content in the View Content Difference feature there are three view modes explained below Compares published version of content to staged version Published Displays currently published version Ektron CMS200 300 User Manual Version 4 5 Revision 3 89 Comparing Versions of a Content Block Displays the staged version of content See Also Staged Content on page 4
69. the mouse button A box appears with instructions for that area Spanning Rows or Columns You can create a table cell that stretches across more than one row or column In the following table notice how the row that contains Sports Teams spans three columns Sports Teams Baseball Team Hockey Team Ektron CMS200 300 User Manual Version 4 5 Revision 3 318 Working with Table Cells Sports Teams Baseball Team Hockey Team White Sox Black Hawks You can also create a column that spans several rows as illustrated below Notice that Boston spans three rows Colleges oo mee Boston Boston College Northeastern University Boston University Spanning More than One Row or Column To have a table cell soan more than one row or column follow these steps 1 Place the cursor in the cell that will span rows or columns 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 319 Working with Table Cells Teelb eaules TEETE rear Teelo aliii Teeth Well ete ais stated ETUE SEEE 4 The Cell Properties dialog box appears In the Rows Spanned or Columns Spanned field enter the number of rows or columns that you want this cell to span Cell Properties 5 Click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 320 Working with Table Cells Effect of Spanning a Cell When you set a cell to span rows or columns
70. the toolbar buttons paon rome ome Delete Approve the deletion request iil NOTE If you are the last user in the approval chain the content is deleted when you click this Ektron CMS300 User Manual Version 4 5 Revision 3 423 Appendix A Content Statuses Button Name Description Decline Refuse the deletion request This sends the content block back into a checked in status Go to the previous window Pending Start Date Content Content that is pending a Go Live date has been approved but the date and time when it is scheduled to go live has not occurred yet You cannot perform any action on a content block that is pending a start date Staged Content A staged version is a version of a content block that is not published It can be a content block that is checked in or one that is approved but has a pending a start date Staging lets you make changes to an existing or new content block but keep it private from the web site until you are ready to publish it Ektron CMS300 User Manual Version 4 5 Revision 3 424
71. the workarea click I in the upper right corner of the window When you close the workarea you return to the Ektron CMS200 300 view of your Web site You do not exit Ektron CMS200 300 Understanding the Smart Desktop Whenever you access your Workarea the first screen to appear is the Smart Desktop It consists of three main sections illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 15 The Workarea CA o i i _ fe fF Fx so ee i ke W 1 x Smart Desktop for John Edit Smart Desktop s Tasks Content Awaiting Approval 3 S45 Reports Approvals Checked In Content Checked Out Conte L Content Currently Checked Out 3 e New Content Repor Submitted Content Popular reports and age tasks this section also content Pending St 7 Tasks 0 displays content block Expired Content Rep information Tasks and Content Reports bancar hrar eco e The right frame displays Content awaiting approval content blocks that you need to approve before they proceed to the next approver or be published if you are the final approver See Also Approvals Reports on page 95 Content currently checked out all content in a checked out status This content cannot be edited by other users until the user who checked it out or the system administrator checks it in See Also Checked Out Report on page 9 Ektron CMS200 300 User Man
72. to enter the following information for the form Name Action page Method Encode Type Inserts a button For example E Button lt input type button value T st Button name Test gt When you click this button a dialog box prompts you to enter the following information for the button e Name e Button caption Ektron CMS200 300 User Manual Version 4 5 Revision 3 202 Toolbar Buttons Inserts a submit button For example Submit button lt input type submit value Submit gt When you click this button a dialog box prompts you to enter the following information for the submit button e Button caption Inserts a reset button For example Reset button lt input type reset value Reset Page gt RI When you click this button a dialog box prompts you to enter the following information for the reset button e Button caption Inserts a hidden text field For example jab Hidden text field lt input type hidden value This is initial content name mycontent gt When you click this button a dialog box prompts you to enter the following information for the hidden text field e Name e Value fab Inserts a text field For example 2 Text field lt input size 15 value This is initial content name mycontent gt When you click this button a dialog box prompts you to enter the following information for the text field Name Value Size the number of charact
73. to the month and day for which you want to add a calendar event To proceed to the month prior to the current display click the month s name in the top left corner see illustration To proceed to the month following the current one click the month s name in the top right corner June 2004 E Tuesday wednesday JEJA RC International Hosts RC Conference 3 Click the Add Event al button 4 The add calendar event screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 151 Administrator Workarea NOTE Folder information only appears at the bottom of the screen if the folder has sub folders or content blocks under it Add Calendar Event J G IE Ae ET LP Event Title Event Location One Time Recurring Date FMay2004 E Start Time fizo0 amz End Time i200 AM gt M Display the times for the event Hyperlink C Make the Hyperlink active l Launch link in a new browser Root Folder Hews Folder Path Marketing News Li RC International Announces the RC Cheetah Li RC International Hosts RC Conference C RC International Ships RC Sportster 5 Respond to the fields using the following table as a reference Description Event Title Enter a title for the calendar event Event Location If desired enter a location for the event for example Conference Room 1 or Cafeteria One Time If you want to enter a one time only event Recurring continue reading I
74. use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Choices field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Select List EE A Select List field is similar to a Choices field The biggest difference is that the responses appear in a drop down box instead of being listed separately To see the choices click the down arrow on the right side of the box circled below See Also Choices Field vs Select List Field on page 386 For example Ektron CMS200 300 User Manual Version 4 5 Revision 3 389 Using the Data Designer Apply Style Normal Select areas of interest Dialog Box Select List Field Fa Name T Adesed ltem List Check them to be selected by default Move Up Mare Dann Remove Caption Text Caros Fields on the Select List Field Dialog Ce Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt 2 into this field See Also The Name Field s Default Value on page 377 Ektron CMS200 300 User Manual Version 4 5 Revision 3 390 Using the Data Designer Fed Bewerotion Indexed Check if you want to index this field For more information see Indexing th
75. 0 User Manual Version 4 5 Revision 3 36 Working with Folders and Content Blocks Ektron CMS300 Add Content News Microsoft Internet Explorer Comment M Add to Quicklinks table M Content Searchable Start Date End Date pa kis e Apply Style gt Normal Verdana 2 10 pt C a A ans E Done loading a RS i F Internet A 4 Create content in the editor using the following table Responding to the Fields on the Add Content Screen Field Description O Enter a title for the content block Briefly describe the content or comment on changes made when editing a content block The history comment appears on the View Content and Content History screens Comment Ektron CMS200 300 User Manual Version 4 5 Revision 3 37 Working with Folders and Content Blocks Field Description Add to Check if you want to save a Quicklink to this Quicklinks content block Table A quicklink is a special kind of hyperlink that jumps to another content block on your Web site A regular hyperlink jumps to a Web page on the internet Content Check this box if the content should be found when Searchable someone searches your Web site See Also Searching for Content on page 171 Start Date If the content block will not be submitted to the approval chain immediately enter a date when it will be submitted See Also Scheduling Content to Begin and End on page 4 End Date If
76. 00 300 and begin managing your Web site content This manual uses the Ektron CMS200 300 sample Web site to demonstrate the product Logging into the Sample Web Site Ektron CMS200 300 User Manual Version 4 5 Revision 3 To access the Ektron CMS200 300 sample site 1 In your Web browser navigate to the URL of your Ektron CMS200 300 Web site Your system administrator provides this 2 Click Login at the top right corner of the screen Login Contact Ektron Logging In and Out 3 The login screen appears E CMS300 Login Information Microsoft Internet Explorer File Edit View Favorites Tools Help Q x k 3 x 2 A J Search Se Favorites GA media a A Address 2 btn 127 00 ificmssamplelogin asp 2 a0 RC international Home Products Support News Careers Search Calendar Login Contact Ektror Logging into CMS300 is easy Simply click on the Login button below 4 pop up window will appear Use the username aghon and the password adnun This login will allow you to browse through the administrator s workarea All the functionality of CMS300 is controlled from this workarea MOTE The Ektron CMS300 sample site has 3 content sections that use XML RC Cars RC Planes and Human Resources After logging in please use the site navigation or the following links to see how easy it is to work with XML within ChMS300 Products Careers For a complete introduction to the administ
77. 2 00 00 AM You can enter the date and time into the text field without using the calendar If you do use the following format DD MMM YYYY hh mm ss tt NOTE When you select a time for content to go live that time depends on the server s system clock If the server s system clock is incorrect the content will not go live at the intended time What Happens After Set a Start Date After you set a go live date and the content completes the approval chain two scenarios may occur e The content block is new Ektron CMS200 300 User Manual Version 4 5 Revision 3 49 Scheduling Content to Begin and End e The content block already exists Each scenario is now explained Setting the Go Live Date on New Content When you set a go live date on a new content block the content becomes viewable on the specified date and time If you view the page that contains the content before then you only see the template This occurs within Ektron CMS200 300 and when you view the content on the Web site Setting the Go Live Date on Existing Content When you set a go live date on an existing content block and it completes the approval chain the content has a grey border within Ektron CMS200 300 until the date specified When you view the content block on the Web site you see the previously published version When the go live date occurs the new content replaces the previously published version and the content block s status changes to Ac
78. 24 To switch between views click the respective tab First Use of the View Content Difference Feature The first time the View Content Difference screen is used ona client machine a simple installation program is performed Click YES when the following screen appears Security Warning Do you want to install and run E ktron ew ebDitF signed on 1 9 2004 2 40 PM and distributed by Ektron Ine Publisher authenticity verted by WYeriSign Class 3 Code Signing 2001 CA Caution Ektron Ine asserts that this content is safe You should only installyiew this content if you trust Ektron Ine to make that assertion 1 More Info When the installation program completes close and reopen the View Content Difference feature Ektron CMS200 300 User Manual Version 4 5 Revision 3 90 Administrator Workarea Content Workflow Reports The reports folder contains several reports to help you manage the workflow of content blocks through Ektron CMS200 300 In most cases you choose a report that corresponds to a content block status then view all content blocks in that status If appropriate you can perform tasks on selected content blocks For example you can check in checked out content blocks This chapter explains how to access the reports folder and how to use the reports Accessing the Reports Folder To access the Reports folder follow these steps 1 Log in to your Ektron CMS200 300 Web site and access the
79. 300 User Manual Version 4 5 Revision 3 59 Adding or Editing Metadata 1 Access the view content screen for the content block whose metadata you want to edit as described in Viewing a Content Block on page 31 Click the Edit Metadata button 3 The edit metadata screen opens with the current metadata displayed NOTE Your screen may differ from the example below Your system administrator determines the appearance of the Edit Metadata screen Ektron CMS300 Edit Metadata Microsoft Internet Explorer Edit Metadata Content Tithe Home Page Content Required fields Title 500 max Separator Character i Welcome to Be International Default Keywords 500 max Separator Character i RC International RC racing remote control airplanes cars gt Internet 4 Edit the metadata Note that e Required fields are marked with an asterisk Someone must place at least one response in these fields before the content block can be approved e Your system administrator may prevent you from editing a fields In this case the field has a gray background and you cannot place the cursor there Ektron CMS200 300 User Manual Version 4 5 Revision 3 60 Adding or Editing Metadata e Fields may appear in two columns as illustrated in the Keywords field on the above screen In this case the system administrator is providing a list of terms that you can apply to the content block You can onl
80. 62 This action also returns the changed content to the database and exits the editor Check In Save and check in the document This action returns the changed content to the database and exits the editor It does not submit the content into the approval chain Rather it allows you and other users to continue changing it Save Save the content without leaving the editor It is a good idea to save your work frequently Cancel Close the editor without saving changes Editing a Content Block Ektron CMS200 300 content can be in any of several statuses as described in Appendix A Content Statuses on page 417 You can only edit a content block for which you have permission and which is in one of the following statuses e published e checked in e checked out by you Ektron CMS200 300 User Manual Version 4 5 Revision 3 39 Working with Folders and Content Blocks e submitted for your approval NOTE Once you check out a content block it cannot be checked out by other users until you check it in Editing a Content Block 1 Access the view content screen for the content block you want to edit as described in Viewing a Content Block on page 31 A Ektron CMS300 Workarea for Editor inChief Microsoft Internet Explorer H Content HO Human Resources Content Title Home Page Content O Marketing Content ID 1 7 Products Status Approved Published 41 Sports Last User To Edit jedit
81. C Cheetah The RC Cheetah is designed for the hard core RC enthusiast The Cheetah is sleek agile well behaved an the track and extremely FAST Since its Introduction the RC Cheetah has won rave reviews from the top Industry magazines and analyst This car racks Spechications This section explains how to create collections Your system administrator would then set up content blocks to display the collections on your Web site This section explains how to find create and manage collections through the following subtopics e Finding Collections on page 122 e Viewing a Collection on page 126 Ektron CMS200 300 User Manual Version 4 5 Revision 3 121 Administrator Workarea e Creating a Collection on page 128 e Editing Content Blocks in a Collection on page 136 e Reordering Collections List on page 137 e Editing Collection Information on page 138 e Deleting a Collection on page 139 Finding Collections Every collection is assigned to a folder If you want to find the collections assigned to any folder navigate to it and click the Collection button E For more information see Finding a Collection by Navigating to its Content Folder on page 122 Since collections can be assigned to several content folders the Modules folder provides a central Collections folder which displays all collections on one screen regardless of their content folder You can perform all collection ta
82. Calendar Event on page 149 e Adding a Calendar Event on page 151 e Adding a New Content Block for a Calendar Event on page 156 e Editing Calendar Events on page 159 e Deleting Calendar Events on page 161 Accessing the List of Calendars To access the calendar screen follow these steps 1 Access the Modules folder which appears in the lower left corner of the Workarea 2 Click the Calendars folder O Modules 4 Collections 36 Calendars HE MemberShips Ektron CMS200 300 User Manual Version 4 5 Revision 3 143 Administrator Workarea 3 The Calendar Modules screen appears It lists all calendars currently in the system Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer oh 2 he Be Boo t i E w J 2 x Calendar modules a G Modules 45 Collections n i RC International i listing of events for RC International news HO Menus Calendar events ag Calendars Title ID Description Fath E Done a ee mae 9 Internet a NOTE Only system administrators can create a new calendar 4 Click any calendar Ektron CMS200 300 User Manual Version 4 5 Revision 3 144 Administrator Workarea 5 The View Calendar screen appears showing information about the selected calendar Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer AP ah a Pat EU EA PE OR PSR gE CE AES GRE OR ER gE CR SE Piima sis SiiaistaranaS imta aA Gp SSRRAURA ORE
83. Cells from the menu Word Wrap is a text formatting feature of tables It causes text to move down to the next line when the width of the characters on a line equals the column width For example if you set column width to 50 with word wrap turned on a table looks like this If you turn Word Wrap off for the same table you get this result ec aro lf Word Wrap is turned off text stays on one line until the user entering table text presses lt Enter gt That keystroke causes text to move down to the next line By default all cells have the Word Wrap feature turned on Ektron CMS200 300 User Manual Version 4 5 Revision 3 329 Working with Table Cells To turn Word Wrap on or off for a cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Teeth ane eet ty Meent LOTT eer Eal Pte ave Pte Leal initie Ete hee larja ly SEEEN 4 The Cell Properties dialog box appears Click or off the Word Wrap checkbox and click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 330 Working with Table Cells Cell Properties Span Rows Spanned Columns Spanned Layout width M Word Wrap Setting Cell Padding and Spacing Cell padding is the space between a cell s data and its border 1 the pixel Cell spacing is the space between a cell and surrounding cells e entire Assigning Ce
84. Columns on page 318 Spanning Rows or Columns on page 318 Specifying the Width of a Cell on page 308 288 Field s Word Wrap Horizontal Alignment Vertical Alignment Background Color Background Image Use Default Color Border Color Table Dialog Boxes and Menus Lets you specify Whether text moves down to the next line when it reaches the specified width of a cell The alignment of data across a cell The alignment of data up and down within a cell The cell s background color if you want it to be different from the table s background color A background image for the cell Apply the table border color to this cell border Apply a color other than the table border color to this cell border Ektron CMS200 300 User Manual Version 4 5 Revision 3 For more information see Word Wrap on page 329 Setting Horizontal Alignment on page 321 Setting Vertical Alignment on page 324 Specifying a Cell s Background Color on page 314 Specifying a Background Image for a Cell on page 315 Setting a Cell s Border Color on page 312 289 Table Dialog Boxes and Menus The Table Context Sensitive Menu The following menu appears when you right click the mouse while the cursor is in a table Menus Cut Copy Paste Select All Clean HTML Hyperlink Insert HTML Insert Table Insert Row Insert Column Insert Cell
85. Content page for the content block to which you want to attach in a task as described in Viewing a Content Block on page 31 Click the View Task button Eq Follow the directions in Viewing a Task on page 177 Task Module Toolbar The following table explains the toolbar buttons available while managing tasks Add Comment Lets you add a comment to the task Adding Comments to z Tasks on page 179 Ektron CMS200 300 User Manual Version 4 5 Revision 3 184 Administrator Workarea Name Description More Information Add Task Access the Add Task screen from the Attaching a Task to a View Content page Content Block on page 183 Add Task Access Add Task screen from task Creating a Task on module folder page 175 Returns to previous page Open a calendar to allow you to select a date Edit Task Allows you to edit a task Editing a Task on page 178 Save task information Update Save task information View Task Views task information Viewing a Task on page 177 Lae oo Deletes a task Deleting A Task on i Ektron CMS200 300 User Manual Version 4 5 Revision 3 185 Introduction to eWebeditPro XML eWebeditPro XML is a browser based Web content editor designed for dynamic Web sites It lets you create and publish your own Web content in any language supported by the operating system and your Web site More specifically eWebeditPro XML lets you perform Web page editing func
86. Example Field Text Example Field Formula X is a numeric field Multiply by another number if te Y gt number 12 checkbox is checked true number Z true Y is another numeric field to multiply by X if a checkbox is checked Z is the checkbox For example X 2 and Y 3 e if the checkbox is checked the result is 2 3 which is 6 e fthe checkbox is not checked the result is 2 Round a decimal number round X Rounds the number to the nearest integer For example round 3 14 The result is 3 Round up a decimal number ceiling X Returns the smallest integer that is greater than the number For example ceiling 3 14 The result Is 4 For negative numbers ceiling 3 14 3 Round down a decimal number floor X Returns the largest integer that is not greater than the number argument For example floor 3 14 The result is 3 For negative numbers floor 3 14 4 Format decimal number 0 00 format number X 0 00 Rounds a value either up or down to the hundredth place As examples 100 becomes 100 00 and 3 14159265 becomes 3 14 Total numeric values from sum X text Y text Add the values in all referenced multiple fields Z text fields Only elements that contain a value are summed Empty elements are excluded Ektron CMS200 300 User Manual Version 4 5 Revision 3 398 Using the Data Designer Example Field Text Example Field Formu
87. Here you can change the picture s properties For more information see e Adjusting a Picture on page 238 e Setting a Border on page 240 e Aligning the Picture on page 241 e Adding Space around the Picture on page 243 e Editing the Picture s Title on page 244 Click OK to insert the picture into the editor Using the Second Media Selection Dialog Box When using the second Media Selection dialog box you can insert a picture from any folder available to your computer whether the folder is on your computer or a remote computer or from the Web server Your Webmaster determines which pictures are available on the Web server To insert a picture from a folder available to your computer click Select New File navigate to the file of interest and click OK the Web server click the Select Server File button You are prompted to enter a User Name and Password Your Webmaster assigns these codes to you which are needed to copy the file to the Web server Next the Image Explorer dialog appears illustrated below Navigate through the folder structure until you find the image Then click OK to insert the image into eWebeditPro XML Ektron CMS200 300 User Manual Version 4 5 Revision 3 237 Inserting Images Image Explorer Fa foldersyindes simle jpg cao _ Select The Picture Properties Dialog Box You can also use the Picture Properties dialog box to adjust the picture s width
88. I IR hE khl 26 Human Resources i Content Title Plastic Molder 123 ve Marketing Content ID 13 oe Products Status Checked Out SC Sports Last User To Edit admin oe support Last Edit Date 07 Jun 2004 03 28 PM HHE Syndication Start Date None Specified End Date None Specified From either screen if the user clicks on the task the View tasks screen appears and you can perform all functions Assigning a Task from the View Content Screen To assign a task from the view content page follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 183 Administrator Workarea 1 Access the View Content page for the content block to which you want to attach in a task as described in Viewing a Content Block on page 31 2 Click the Add Task button 44 3 Follow the directions in Creating a Task on page 175 The only differences are e the default assigned to user is All Authors of the content block In other words if you do not assign the task to a user or group any user who edits this content block automatically becomes an assigned to user The task appears on that user s assigned to task list e The content block s ID number and title appear on the Add task screen Viewing a Task from the View Content Screen To view a task from the View Content screen follow these steps NOTE After viewing a task you can edit delete or add comments to it 1 Access the View
89. L content that image must be moved to the server when you save the content The image can only appear on Web pages that display it after you move it to the server When you save content that incudes an image you inserted the following dialog appears Files Wanting for Upload ES Upload Now Upload Later ea i All inserted files appear in the dialog which also estimates how long it will take to move the files to your server If you do not want to wait that long to upload the files click Upload Later If you do this the images will not appear on the published Web content until you move them to the server Files for Upload A Hone W net 13 KB Estimated Upload Time foo 00 05 Title You can also enter a Title for the image near the bottom of the screen If you do this text appears when the user reading the Web pages moves the cursor over the image Ektron CMS200 300 User Manual Version 4 5 Revision 3 245 Deleting a Picture If you want to delete a picture follow these steps 1 Move the cursor over the picture 2 Click the mouse to select the picture 3 Click the Cut button a Ektron CMS200 300 User Manual Version 4 5 Revision 3 Inserting Images 246 Editing Images WeblImageFX lets you select an image from the content edit that image and then insert the updated image into the content Editing consists of several functions available on the toolbar such as e brightenin
90. License Agreement the License granted hereunder and the Software may not be assigned or in any way transferred without the prior written consent of Ektron This Agreement and its performance and all claims arising from the relationship between the parties contemplated herein shall be governed by construed and enforced in accordance with the laws of the State of New Hampshire without regard to conflict of laws principles thereof The parties agree that any action brought in connection with this Agreement shall be maintained only in a court of competent subject matter jurisdiction located in the State of New Hampshire or in any court to which appeal therefrom may be taken The parties hereby consent to the exclusive personal jurisdiction of such courts in the State of New Hampshire for all such purposes The United Nations Convention on Contracts for the International Sale of Goods is specifically excluded from governing this License If any provision of this License is to be held unenforceable such holding will not affect the validity of the other provisions hereof Failure of a party to enforce any provision of this Agreement shall not constitute or be construed as a waiver of such provision or of the right to enforce such provision If you fail to comply with any term of this License YOUR LICENSE IS AUTOMATICALLY TERMINATED This License represents the entire understanding between the parties with respect to its subject matter YOU ACKNOWLEDGE THAT YOU HAVE
91. ML Viewing and Editing I View as HTML HTML on page 343 Begin the line on which the cursor rests with a Number number If the line above this line is e not numbered assign this line 1 e numbered assign a number one more than the line above Bullet Begin the line on which the cursor rests or all _ selected lines with a bullet Increase or decrease the current line s distance from the left margin Ektron CMS200 300 User Manual Version 4 5 Revision 3 196 Equivalent Keystroke Internet Explorer only Center and Right Justify About eWebeditPro XML Fi Remove Style Style 4pply Style Heading Size Norrral Toolbar Buttons For more information see Align paragraph so that it is arranged e evenly on the left side uneven on the right in the center of each line evenly on the right side uneven on the evenly on right and left side Display a dialog box that shows your version of eWebeditPro XML and your license keys Remove all style information applied to selected text You apply styles using the Style dropdown list For example Before lt P class note gt This is initial content lt P gt After lt P gt This is initial content lt P gt Display a list of styles Users can select from the list to apply a style to selected text Note that the list can change depending on the formatting of the selected line Your Webmaster d
92. ML appears in which you can enter formatting information about the HTML code View Preferences Ea Font Size TT Cancel Font Hame Courier These settings will be used whenever you view as HTML The settings are ignored when you view the page in WYSIWYG mode and when the user views the page 3 To return to normal view click the View as WYSIWYG button B or right click the mouse and click View WYSIWYG Editing a Section of a Page If you want to edit only a section of the HTML on your Web page follow these steps Select the portion of your Web page that you want to edit Right click the mouse Click Edit HTML from the menu The HTML code appears Edit the HTML code as desired Click OK re oe ff Inserting HI ML lf you want to insert HTML code into your Web page follow these steps 1 Place the cursor at the spot on the page where you want to insert the HTML 2 Right click the mouse Ektron CMS200 300 User Manual Version 4 5 Revision 3 344 Working with HTML 3 Click Insert HTML from the menu lent Eopy Paste Select All Hyperlink Picture Clean HTML Code View as HTML 4 The Insert HTML dialog box appears Paste or type your HTML code 5 Click OK Cleaning HTML eWebeditPro XML lets you clean the HTML code for your Web page You would typically use this feature after entering HTML text or pasting HTML code into eWebeditPro XML from another applicat
93. Manual Version 4 5 Revision 3 301 Manipulating Your Table s Format Basic colors EE EHHH Define Custom Colors gt gt OF Cancel A large question mark appears next to your cursor Drag the question mark to the area of the dialog box that you want to learn about 4 Click the mouse button A box appears with instructions for that area Deleting a Table s Background Color To delete a table s background color click the Unassigned box in the Custom Background area of the Insert Table dialog box Custom Background Background Color M Unassigned Specifying a Background Image for a Table If you want a background image to appear in all table cells use the Background Image field of the Insert Table dialog box Ektron CMS200 300 User Manual Version 4 5 Revision 3 302 Custom Background Manipulating Your Table s Format Background Color hf Unassigned Background Image Select Image Your Webmaster determines which images are available to you To insert a background image 1 2 3 Click the down arrow to the right of Select Image A list of background images appears Click the image of your choice Click OK Note that when you apply a background image to a table it applies to the entire table including the borders if the table is larger than the image the image repeats until it fills the table if the image is larger than the table the top left corne
94. Meaning of Border Colot scccssssccsssssccseseecsssseecsnseeseaneesensees 12 ALE E TOINA AAEE ENET EEEIEE T A A 13 Tne WON aE a 14 Accessing the Workarea ccceesseeeseeeneeeseeeneeeeeeeeneeeaeeenneeeeeens 14 Understanding the Smart DeSKtop cccsssseceeseeeeneeeeneeeeeneees 15 Navigating Within the Smart DeSktop cccccssseessesseeeeeeees 17 Wotkarea VOOM uann 22 Working with Folders and Content Blocks 000 27 Viewing a gl 9 lt siisii 29 Viewing a Content BIOCK cccccesseessesseeceseeseesseesenseeseeseesoens 31 Adding a Content BIOCK cccssseessssseecsnseecsseesensseesenseesoens 36 Editing a Content BIOCK ccsssecceeseeeeenseecesneeeeeseeseeseeseennees 39 Deleting a Content BIOCK ccccesseeeceeneeeeeeseeeenseeseeneeseenees 42 Adding Sub Folders vic sicceisnsxesrdiaiadassedernsamnniarauseordedummscavadenensec 43 Be GE OS nts oniatscdandldonciivedsnavsannssaradeeracdebscieanieainiecaranmniacs 46 Scheduling Content to Begin and End ee0e 47 How DOGS E WOPR siinirianinisnei aa 47 Setting a Start Date visswtixisstasntiddneisdasindesieiacivacendesncaesiascsdasinderessas 47 Ektron CMS200 300 User Manual Version 4 5 Revision 3 V Setting an End Date on a Content BIOCK sceeeeeeeeee 50 Adding a Content Block Summary 2sseseeeeeeeeeees 53 Creating Summaries wisitsteitsleccadcauwtadeniacanisbi
95. Overwriting Files If a library file becomes out of date or if the wrong version was copied you may replace it with a new version Overwriting files allows you to minimize disk space and the number of library files NOTE The ability to overwrite a library file is a privilege granted by the system administrator If you do not see an Overwrite button BW on the View Library ltem in Folder screen you do not have permission to overwrite To overwrite a file follow these steps 1 Navigate to the view file screen for the file you want to overwrite as described in Viewing Files on page 108 2 Click the Overwrite button Fy 3 The overwrite file screen appears g Ektron CMS300 Workarea tor Application Administrator Microsoft Internet Explorer Bags Be O Pebeors as Oe a hn E a Pret FaLa ria 1 x Overwrite Library Item in Folder Contenti files I H e E 192 168 0 171 C8 A eP Siar Library z Title Filename a Forms oe ee Punctuation rules CMS300Sample uploadedFiles Punctuation Introducing Lists doc Browse Please select a replacement file H Human Fesi ETa Marketing 24 Products Current library item Preview Punctuation rules E j Done EE DS Ke 2 Internet a 4 Click the Browse button Browse 5 A window opens that lets you locate the new file 6 Click the file then click the Open button Ektron CMS200 300 User Manual Versi
96. Plain Text Dialog Ektron CMS200 300 User Manual Version 4 5 Revision 3 380 Using the Data Designer icc Enter the name of this field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may not appear depending on how your administrator set up your system Display Enter the text that appears when a user hovers the name cursor over this field Default If you want to set a default value for this field enter that Value value here The default value appears in Data Entry mode where the user can accept change or delete it For example if this field collects a city and most users enter New York enter New York as the value See The Use Field on page 407 See The Allow Field on page 408 Ektron CMS200 300 User Manual Version 4 5 Revision 3 381 Using the Data Designer Fed Beweroton Options Allow multiple lines Check here to let this text box expand to accommodate the user s input If you do not check this box a single line input box appears on the data entry screen to accept user input Invisible Check here to make this field hidden in Data Entr
97. Settings your user name Local Settings Temp test png Any other file type is saved in your temporary directory without changing the file extension unless you use the Save As option For example you save test jpg as test png Assigning a Name to a New Image If you create an image in WeblmageF xX and then exit WeblImageFX and return to eWebeditPro XML the system assigns the image a random name such as WIF50A jpg If you want to assign a different name and or folder to the image use the Save as command See Also Save As on page 272 Toolbar Buttons and Menu Commands The following tables list each toolbar button and menu command They are followed by a more detailed description of each function Ektron CMS200 300 User Manual Version 4 5 Revision 3 249 Editing Images File Menu Options Toolbar Command Brief Description For more Button information see Create New Creates a new image Create New on page 259 Selects an image to edit Open on page 265 Save on page 271 Save As Saves the current image under a Save As on page 272 different name or format Twain Acquire Performs a single page scan Twain Acquire on Before scanning you must select a page 2 7 source using the Twain Source command Exit Save changes and return to Exit on page 261 eWebeditPro XML Exit without save Ignore changes return to Exit without Save on eWebeditPro XML page 262 Thumbnail Creates a thum
98. Some field types like the RichArea field are not listed See Also Referencing Other Calculated Fields on page 396 Loo o oo O Validation Condition book Example of Creating Custom Validation As an example of custom validation assume that a field collects telephone numbers and you want to make sure the user enters 10 digits To accomplish this follow these steps 1 Click the Plain Text Field dialog and complete the screen 2 Inthe validation section click Custom Validation The Custom validation screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 412 Using the Data Designer Custom Yalidation Fa Data Type Data Type Plain text Validation Condition Select Field Examples cancel In the Data Type field select Whole Number from the drop down list This ensures that the user can only enter digits 3 Data Type Data Type Plain text Plan test OOo Validation Condition Decimal number Floating point number 4 Click the down arrow to the right of the Examples field to see sample logic Select Field Examples Number between two values ps lt and lt r Must equal another number Must not equal another number Maxinurn text length stri 5 Click Maximum text length This option lets you specify the length of the user s response 6 string length lt X appears in the Condition fiel
99. TML Content Assumed Path Content Searchable res History Comment Metadata Title Keywords This is what the user will see when they visit our sample site 1 Welcome to RC International RE International RC racing remote control airplanes cars gE C TT on To Lube Dy bow by beat eee OIE LI i fn 2 pi F e T Ll gt icn Re a antes CORR The view content screen contains information about the content block including Field Description Content Title The title assigned to the content block Content ID The ID number assigned to the content block The ID number is used to retrieve content from a database Status The current status of the content block See Also Appendix A Content Statuses on page 417 The last user to edit this content block When the content block was last edited Ektron CMS200 300 User Manual Version 4 5 Revision 3 33 Working with Folders and Content Blocks Field Description Start Date When the content block will go live on the Web site End Date When the content will be removed from the Web site Date Created When the content block was created Approval Method Whether all approvers must sign off on content block before it is published managed by your system administrator Approvals The users in the approval chain for this content block See Also Approving Declining Content Blocks on page 62 XML Configuration The XML Configuration
100. The Section 508 Table Properties dialog box appears illustrated below A Section 508 Table Properties Microsoft Internet Explorer section 306 Table Properties Heading Rows 0 Max 5 OK Heading Columns 0 Max 2 Cancel Summary peer ooo Caption Horizontal Caption Alignment Not Set Vertical Caption Alignment Not Set Respond to the fields in the dialog They are described below red Peserotion Heading If you want your table to have a horizontal header enter Rows the number of rows that it should occupy Beginning with the top all cells in the specified number of rows are designated as table headers Heading If you want your table to have a header enter the Columns number of columns that it should occupy Beginning with the left column all cells in the specified number of columns are designated as table headers Summary If desired enter the table summary Non visual browsers can use the summary to explain the contents of the table Caption If desired enter the table caption The caption appears centered below the table when viewed Ektron CMS200 300 User Manual Version 4 5 Revision 3 352 Section 508 Compliance SSS Horizontal If desired enter the caption s horizontal alignment Caption Alignment 2 center e k eft e right Vertical If desired enter the caption s vertical alignment Caption Alignment e bottom e top After you complete the Table P
101. Workflow in Ektron CMS200 300 Organizations typically want a Web site that is updated frequently with the latest information They also want to decentralize the updating process so that users with no technical background from any department can make changes Further organizations want oversight over those changes to ensure the accuracy of the information that the content adheres to corporate guidelines etc Ektron CMS200 300 manages the lifecycle of a content block from creation through approval and publication It helps your organization set up a process for overseeing changes to a Web site indicate a content block s status within that lifecycle and inform the next person on the list of approvers that it is their turn to review the content block Ektron CMS200 300 User Manual Version 4 5 Revision 3 2 Introduction to Ektron CMS200 300 Editing a Content Block Finding a Content Block A lot of your work involves editing existing content or creating new content Ektron CMS200 300 provides three methods for finding content to be updated You can use whichever method is easiest e Navigate through your Web site to the content block you want to edit e Find the content block through the Workarea which resembles Windows Explorer and lets you find a content block by navigating through a folder tree See Also The Workarea on page 14 e Use the Search button aa which appears on many screens When clicked the search butto
102. a menu off the toolbar e rearrange the buttons on a menu Each procedure is explained below Ektron CMS200 300 User Manual Version 4 5 Revision 3 207 Customizing Your Toolbar Removing Or Adding Menus To remove or add a menu follow these steps Place the cursor on the toolbar Right click the mouse A dropdown list appears It displays all menus available to you and the Customize option Z Edit View As Paragraph Format e Format e Special Characters Form Elements Table Position Objects Text Direction Customize NOTE If Customize does not appear on the menu you are not authorized to customize the toolbar Menus that are checked appear on your toolbar In the above example the Special Characters View As Format and Paragraph Format menus appear The Table Position Objects and Text Directions menus which are not checked are available but do not currently appear on the toolbar 4 To adda menu to your toolbar that appears on the list but is not currently checked place the cursor on the menu name and click the mouse A check mark appears and the menu appears on the toolbar To remove a menu from your toolbar place the cursor on the menu name and click the mouse The check mark disappears and the menu no longer appears on the toolbar Ektron CMS200 300 User Manual Version 4 5 Revision 3 208 Customizing Your Toolbar Removing or Adding Menu Items 1 Place the cursor on the toolbar
103. able as a reference on page 152as a reference 5 Click Save E Ektron CMS200 300 User Manual Version 4 5 Revision 3 160 Administrator Workarea Deleting Calendar Events NOTE You can only delete a calendar event if you have delete permission for the folder to which the event is assigned You can easily delete calendar events that are no longer needed or do not belong to the calendar they were added to To delete a calendar event follow these steps 1 Access the view calender events screen for the date that contains the event you wish to delete as described in Viewing a Calendar Event on page 149 Click the event you want to delete 3 The edit calendar event screen appears Edit Calendar Event a Uf if Event Title weekly meeting Event Location New York Room One Time Recurring I update all recurring events associated with this event Start Date 4 May 2004 End Date 15 Jun 2004 Number of Events O Event will occur Event times Every day Every Tue Start f 2 00 00 AM Every 4th of every Month Every first Tue of every Month Epd fi 00 00 PM Yearly every 4th of Apr Yearly every first Tue of Apr W Display the times for the event Hyperlink l Make the Hyperlink active l Launch link in a new browser Root Folder Hews Folder Path elarketing News C RC International Announces the EC Cheetah C RC International Hosts RC Conference L RC Internationa
104. ach calendar is assigned to a content folder See Also Working with Folders and Content Blocks on page 27 You can view and if granted permission to edit the calendar s folder add edit and remove calendar events e The following illustrates the workflow of calendar tasks Ektron CMS200 300 User Manual Version 4 5 Revision 3 141 Administrator Workarea View all calendars lew information for one calendar lew calendar jump to Add event View events linked web al a page Edit event Apply Add new content block Ej Understanding Event Types Your system administrator can set up types of calendar events For a personal or workgroup calendar examples might be staff meetings employment interviews conference calls etc For an educational institution examples might be academic deadlines sporting events and tuition due dates Ektron CMS200 300 User Manual Version 4 5 Revision 3 142 Administrator Workarea If you assign a type to an event while creating it you can later display only events of that type This feature lets you temporarily suppress unwanted events As a result the display is cleaner and it is quicker to find relevant information on the calendar Organization of this Chapter This chapter explains all of the tasks you can perform with calendars through the following subtopics e Accessing the List of Calendars on page 143 e Viewing a Calendar on page 147 e Viewing a
105. ains the event you want to view as described in Viewing a Calendar on page 147 2 Place the cursor on the event you want to view June April May 2004 June BESIEN 4 Fea HIERIN 5 Ea gt El E weekly meeting Location Mew York Room Start 12 00 4M End 1 00 PM 1o Pe 11 Bal 12 EAE 13 Ea 5 14 Ea E weekly meeting Location Hew York Room Start 12 00 AM End 1 00 PM 17E E 19 Bal E weekly meeting Location Mew York Room Star 12 00 4M End 1 00 PM 2 1 Sal 24 Bal E 25 Beal E 26 Ea 27 Bel E 29 Bal E weekly meeting Location Mew York Room Start 12 00 AM End 1 00 PM 31 Fal Gi 3 Click the View Date 6 button 4 The view events screen appears listing all calender events for that date From the view calendar events screen you can perform the following functions Add anew calendar event View edit and delete an existing calendar event Ektron CMS200 300 User Manual Version 4 5 Revision 3 150 Administrator Workarea Adding a Calendar Event NOTE You can only add a calendar event if you have add permission for the folder to which the event is assigned To add a calendar event follow these steps 1 Access the calendar to which you want to add an event as described in Viewing a Calendar on page 147 NOTE You can also add a calendar event after viewing the View Events screen See Also Viewing a Calendar Event on page 149 2 Navigate
106. al cell Ektron CMS200 300 User Manual Version 4 5 Revision 3 308 Working with Table Cells When you set a cell width there is no guarantee that the cell will occupy that width when displayed in a browser This is because the cell is part of a column and changes to other cells in the column can affect the cell whose width you set Setting cell width only guarantees that the cell will not be ess than the width you specify If you want to ensure that a cell s size does not change set all cells in a column to that width To specify a cell s width follow these steps 1 Place the cursor in the cell whose width you want to set 2 Right click the mouse 3 Click Cell Properties from the menu Menus Cut Copy Paste Select All Clean HTML Hyperlink Edit HTML neet Tane eer Row neer tolum ineen Eel Pelete Hane Delete lalumns Delete hells T im hege elle Spit Eel Table Properties Cell Properties ow View as WYSIWYG View as HTML Picture Ektron CMS200 300 User Manual Version 4 5 Revision 3 309 Working with Table Cells 4 The Cell Properties dialog box appears Cell Properties Span Rows Spanned Columns Spanned Layout f Not Specified f Percent fa Waard airan C Pisels 5 In the layout section of the dialog box enter the cell width at the Width field You can enter the width in pixels or percentage These choices are explained in Specifying Table Widt
107. alculation based on values in other fields For example if your screen collects mortgage information you could create one field to collect the mortgage and interest payment and another to collect taxes and insurance The Ektron CMS200 300 User Manual Version 4 5 Revision 3 391 Using the Data Designer calculated field could sum those two numbers and display the monthly payment You can validate a calculated field For example you can require a positive number between 100 and 1 000 Calculated fields are display only users cannot edit them IMPORTANT If a field will be referenced in a calculation use the validation feature to require a value for that field This forces the user to enter a number to be used in the calculation Dialog Box Name P Indered Display name Calculation Formula Select Field Examples Validation Validation No validation O M Custom Validation Caption Text Fields on the Calculated Field Dialog Ektron CMS200 300 User Manual Version 4 5 Revision 3 392 Using the Data Designer cc a Name Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting th
108. anifold are for rear exhaust engines and are now used in both the Sportster and Ektron CMS200 300 User Manual Version 4 5 Revision 3 12 The Button Menu Preview The Preview button lets you preview the currently checked in content When you click the button a new window opens with the content block that has been edited but not yet published You can see how the content block will appear on the Web site You can only preview a content block that you checked in Ektron CMS200 300 User Manual Version 4 5 Revision 3 13 The Workarea The Workarea The Workarea is a central screen from which you can perform all activities within Ektron CMS200 300 From it you can e access the Smart Desktop e view the system s top level folders e navigate through the folder structure e perform tasks on content blocks within a folder Accessing the Workarea To access your workarea follow these steps 1 Click the workarea button at the bottom of the screen Workarea or click the workarea button 3 in a content block s button menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 14 The Workarea 2 The workarea appears lo x Workarea 1 x Smart Desktop for John Edit 1 792 768 0 272 CME H Content Content Awaiting Approval 0 L Content Currently Checked Out 2 Tasks 0 a Content Modules 2 Administrate eto MT ip tntermet Closing the Workarea To close
109. appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 109 Library Folder 8 Ektron CM5300 Workarea for Application Administrator Microsolt Internet Explorer Dt ee 1x 192 162 0171 WL 3 Library SE Human Rese ae Marketing aH Products Title Punctuation rules Filename fCMS300Sample uploadedFiles Punctuation Introducing Lists doc Library ID 35 Parent Folder Content Last User To Edit 4pplication Administrator Last Edit Date 19 May 2004 11 18 AM Date Created 19 May 2004 11 186 AM Preview Punctuation rules E j Done a E 9 Internet A The table below describes each field on the screen Fed Description Title assigned by user who copied or edited it Filename and location on the server Library ID ID number assigned by Ektron CMS200 300 when file was originally copied File s parent folder Users need permissions to this folder to insert the file into content 5 To view the file click the Preview link at the bottom of the screen 6 The application used to open the selected file type launches and displays the file Ektron CMS200 300 User Manual Version 4 5 Revision 3 110 Library Folder NOTE You may need to download some files before you can be view them for example mdb mp3 zip etc 7 To close the preview window click the close button in the top right corner of the window Editing a File s Title Y
110. approval chain See Also Approving Declining Content Blocks on page 62 Requested for deletion Approved but the Go Live date hasn t occurred yet Ektron CMS300 User Manual Version 4 5 Revision 3 More Information Active Content on page 418 Checked Out Content on page 421 Checked In Content on page 418 Submitted Content on page 421 Marked for Deletion Content on page 423 Pending Start Date Content on page 424 417 Active Content lf a content block has a green border it is live on the Web site Appendix A Content Statuses Login Inform Title Login Information Published of ChE 200 is controlled trom this workarea Th ek ee ter eet ee E E EE EE uae SB Vee ce Se hen naraha vel When content is active you can perform the following actions on it depending on your permissions The content block s status remains active until it is checked out and changes are made to it Edit Summary Edit Metadata Delete Description Check out the content block to change it Edit the brief summary used to describe the content Change the content block s metadata Submit a request to delete the content If you are the last or only approver the content is immediately deleted See Also Example of an Approval Chain on page 198 Go to the previous window Checked In Content lf a content block has a green border it could
111. asks a Title ID Assigned To Assigned By Due Date Status Priornty Last Comments Date HE Assigned To ay SS SSS SS ESSE EE SS ESS SSS ee Make sure to Jun Jun E e Assigned By SAE AGLI J admin Jedit w ae P High 004 04 20 3 pproval list Bi H Reports approva E ee ay a 9 Internet E From this page you can view update or add tasks Ektron CMS200 300 User Manual Version 4 5 Revision 3 174 Administrator Workarea Sorting Tasks To sort the information on the View Tasks screen click any column to sort tasks by that column For example if you click Priority all High priority tasks appear first followed by Normal then Low Priority items Creating a Task To create a task follow these steps 1 Access your Tasks folder as described in Accessing the Tasks Folder on page 173 2 Click the Add button a 3 The Add Task screen appears Enter information for the task using the following table CEN Title Enter a title for the task for example Update Content The title appears in the left column of the View Tasks screen Assigned To Your user name appears followed by Select User or Group To assign the task to yourself proceed to the next field To assign the task to someone else click Select User or Group and choose a user or group When you complete the screen an email is sent to the selected user or user group informing him of the assigned task Email is only sent to the
112. at Border Size z If you set a table s border size to zero 0 but wish to view the table s boundary lines while you are editing it select the table and click the border button H Boundary lines will appear while you are editing but disappear when a user views the page Ektron CMS200 300 User Manual Version 4 5 Revision 3 307 Working with Table Cells Along with functions for managing tables described in Introduction to Tables on page 280 and Manipulating Your Table s Format on page 293 eWebeditPro XML also lets you perform actions on individual cells within a table You can perform the following actions on individual table cells e Specify a width e Insert or delete cells e Specify a border color e Specify a background color or image e Have a cell span two or more columns or rows e Specify horizontal and vertical alignment of the data within the cell e Split a cell into two cells e Merge two cells into one e Turn word wrap on or off e Set cell padding and spacing NOTE HTML does not allow you to adjust the width of a cell s border You can also select several cells or a row of cells and change them as described above However you cannot select and change a column of cells Specifying the Width of a Cell As described in Specifying Table Width on page 295 there are several ways to set the width of a table Within a table you can also specify the width of an individu
113. ata Designer CL ee Indexed Display name Use Default File Location Default File Description Caption Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The indexed field may or may not appear depending on how your administrator has set up your system Enter the text that appears when a user hovers the cursor over this field See The Use Field on page 407 See The Allow Field on page 408 If desired you can insert a default link which can be the most common link or simply an example To help find the link click the From File button and navigate to file You can only insert a file whose extension appears between the lt validext gt element of the configdatadesign xml file For example lt validext gt gif jpg png jpeg jpe pdf doc lt validext gt If desired enter text that the user will be able to click on to access the linked file Enter text to describe this item on the data entry screen After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the File Link field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text wi
114. ation with a value that is blank or contains letters nan appears in the field wan stands for not a number lf a calculated field tries to divide by zero tnfinity appears WARNING If the user does not replace all variables with a field or a number when the content is validated validation will fail To do this follow these steps 1 Select the first variable to replace To continue the example select X 2 Click the Select Field button A screen appears listing appropriate fields on the Data Design screen Select a Field or Group Select a Field or Group E book Books 1 or more dab title Insert the tithe of the book mee F ield4 current field 3 Select a field to replace X When you do the field name replaces X in the Formula field WARNING If a variable appears more than once in a formula for example x number X amp lt Y Y number X amp gt Y you only need to replace the first occurrence it eWebeditPro XML will replace the subsequent occurrences for you Ektron CMS200 300 User Manual Version 4 5 Revision 3 395 Using the Data Designer 4 Continue replacing all variables in the formula Notes e fan XML document contains several occurrences of a field that is referenced in a formula the value is derived as follows When using the XPath functions sumo and count all values with the field name are considered For example a document includes t
115. auth solutions Woiddaido Hao ardin artorc r oAlA etl eee Os The content block remains checked out until it is checked back in by the checking out user or your system administrator Each option you may perform on a checked out content block is listed below a kaaa Check In Check in the content block View Staged Click the View Staged button to view the content that has not Published yet been published Click the View Published button to view the content that is live on the Web site See Also Displays staged content on page 26 Go to the previous window Submitted Content A yellow border shows that a user has submitted the content block into the approval chain The content border remains yellow until Ektron CMS300 User Manual Version 4 5 Revision 3 421 Appendix A Content Statuses the content is published or declined While the content is in the approval chain no user can check it out to make changes About Us Products Support Rms Se Content management systems from Eki Ektron is a recognized international leader in Web content authoring and publishing Ektron s easy to use affordabl full featured content management systems address tr organizational need of simplifying dynamic Web content management With Ektron s browser based solutions busin o eed es e ee aaa ois al ee ce eer eee a See Also Example of an Approval Chain on page 198 Listed below are descriptions of
116. ay for John Edit content blocks needing approval 10 47 AM F 3 The Comments window opens with the comment displayed 4 Update the comment 5 Click the Update button Update Deleting A Task You can easily delete a task that is no longer needed For example the user who assigned a task would typically delete it when it is completed To delete a task follow these steps 1 Access the View Task screen for the task as described in Viewing a Task on page 177 2 Click the Delete button 1 3 A confirmation message appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 182 Administrator Workarea 4 Click OK Attaching a Task to a Content Block The above section of this chapter describes assigning tasks with no relationship to a content block However if appropriate you can attach a task to a content block You would typically do so if the task involved only one content block If you attach a task to a content block the task appears on both the View Tasks screen and the View Content Block screen of the assigned to and assigned by users The following graphic illustrates the Create Task and View Task buttons on the View Content screen Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer WORKAREA 2 X View Content Plastic Molder 1273 O Content Ikik kik ibik kikbiLILIL kik Ibi bb ILI RII ERI IIb IIb IRI EIR IRE IRE ERE E
117. because it informs you of every content block that will include a dead link after you delete this content block You should then edit those content blocks and remove or change the obsolete quicklinks To use the link checker follow these steps 1 Access the View Content page for the content block whose links you want check as described in Viewing a Content Block on page 31 2 Click the Check Links button a 3 A search results page lists each content block that links to the current content block Click the title to access the view content page for the selected content block From there you can remove or change the quicklink Adding Sub Folders NOTE To further organize content in your Ektron CMS200 300 Web site you can create sub folders to store related content blocks The ability to delete a content block is a privilege granted by the system adminstrator If you do not see a Add Folder button Eh on the View Contents of Folder screen you do not have permission to do so To add a sub folder follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 43 Working with Folders and Content Blocks 1 Navigate to and click the folder under which you want to create a sub folder G 292 768 0 272 SOME SNES Content E Forms 3 Human Resour 2 The contents of the folder appear in the main section of the Workarea E Ektron CM5300 Workarea for John Edit Microsoft Inter
118. berg EES M Maintain 4epect Ratio l i Irem h 1 I hel Onn Aspect ratio is the ratio of an image s width to height For example if a graphic has an aspect ratio of 2 1 its width is twice as large as its height If you check the Maintain Aspect Ratio box just specify a new width the height is calculated automatically Dialog Box w Dimensions Miei Dimensions New Width Nem Height Maintain Aspect Ratio Current Width 218 Current Height pe Exit Standard Toolbar Button his Description Save the change in the WeblmageFX and return to eWebeditPro XML where the updated image appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 261 Editing Images Exit without Save Standard Toolbar Button hle Description Ignore changes made to the image in WeblmageFX Return to eWebEditPro XML Freehand Standard Toolbar Button 7 Description Lets you draw a line in any shape that you want similar to using a pen on paper To use this command click the freehand command drag the line and release the mouse To change the line s size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 262 Editing Images Attributes E4 Line Attributes Color Attributes Line Size E I Highlight Cancel Horizontal Flip Standard Toolbar Button dk Descript
119. bnail of the current Thumbnail on image page 276 Note A thumbnail is a miniature display of an image Thumbnails allow fast browsing though images a Twain Source Allows the user to select a source for Twain Source on acquiring an image such as a page 277 scanner or digital camera Ektron CMS200 300 User Manual Version 4 5 Revision 3 250 Editing Images Edit Menu Options Toolbar Command Brief Description For more Button information see Copies a selected area of an image Copy on page 259 paste as new Inserts copied image or area into a Paste as New Image image new file on page 267 Reverses the most recent action Undo on page 278 mu redo Reapplies the changes from the Redo on page 269 command that occurred before you pressed Undo select Selects an area of an image You Select on page 273 can then perform actions on the area such as blur and delete t crop Removes everything outside of Crop on page 259 selected area of an image Deletes selected area of an image Delete on page 260 View Menu Options Toolbar Command Brief Description For more Button information see reset zoom ratio Displays image at full size Reset Zoom Ratio on page 270 Be e Increases an image s magnification Zoom In on page 278 zoom out Decreases an image s Zoom Out on magnification page 279 Ektron CMS200 300 User Manual Version 4 5 Revision 3 251
120. can add it to a content block To add an image to a content block follow the procedure described in Adding a File to Your Content on page 113 The only difference is that you add an image instead of a file The image is placed into the picture properties dialog box where you can change it before inserting it For information about the picture properties dialog box see The Picture Properties Dialog Box on page 271 Ektron CMS200 300 User Manual Version 4 5 Revision 3 118 Library Folder Quicklinks For a definition of the term quicklinks see Terms Used in this Chapter on page 99 Adding a Quicklink to Content After a new content block is created users can insert a quicklink to it into any other content block To do so follow the procedure described in Adding a File to Your Content on page 113 The only difference is that you add a quicklink instead of a file Be sure to place the cursor where you want the quicklink to appear before inserting it When the quicklink is inserted the title of the jumped to content block appears in the content You can double click the link to test it When the page is published a reader can click the link to jump to the quicklink page Viewing Quicklinks To view a quicklink follow the procedure described in Viewing Files on page 108 The only difference is that you view a quicklink instead of a file The table below describes each field on the qui
121. ccessible to people with disabilities Specifically this section explains how to e move the cursor into the eWebeditPro XML editor e use eWebeditPro XML without a mouse e work with Section 508 tables Moving the Cursor into eWebeditPro XML Using Internet Explorer lf the eWebeditPro XML editor is one of several fields on a page and your browser is Internet Explorer move to eWebeditPro XML by pressing lt Tab gt until the cursor lands in the editor To move from the editor to the next field press lt Ctrl gt lt Tab gt Using Netscape If the eWebeditPro XML editor is one of several fields on a page and your browser is Netscape your Webmaster needs to create custom toolbar buttons that let you move into and out of the editor This procedure is described in the eWebeditPro XML Developer s Reference Guide Ektron CMS200 300 User Manual Version 4 5 Revision 3 347 Section 508 Compliance Using eWebeditPro XML without a Mouse As explained in Customizing Your Toolbar on page 207 the eWebeditPro XML toolbar consists of one or more toolbar menus Menus have buttons that you click with the mouse to perform actions such as copying text This section explains how to perform those actions without using the mouse 1 With the cursor in the eWebeditPro XML editor press the application key Eh 2 A menu appears Menus Cut Copy Paste Paste Text Select All Clean HTML Hyperlink Insert HTML ow
122. ce the cursor in the cell from which you want to add or delete Ektron CMS200 300 User Manual Version 4 5 Revision 3 294 Manipulating Your Table s Format 2 Right click the mouse A menu appears ut Eopy Paste Select All Insert Ao Insert Column Delete Rows Delete Columns Merge Eele Split Cell Table Properties Cell Properties Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 Click the appropriate action from the menu For example to add a row Click Insert Row NOTE If you are working with nested tables and you add or remove a column then undo that action and redo it you must press the redo button once for each cell in the row or column Specifying Table Width When you create a table you can set its width by specifying one of the following e percentage of the window the table s width varies as a user adjusts the browser size e fixed number of pixels the table s width stays the same as a user adjusts the browser size You can also not set a width but instead let information you enter into the table s cells determine its width Ektron CMS200 300 User Manual Version 4 5 Revision 3 295 Manipulating Your Table s Format NOTE To set the width of a table column adjust the width of one of the cells within the column as described in Specifying the Width of a Cell on page 308 Usually this change affects all other cells in the column Specify
123. cell border individually When viewed in Netscape Navigator cell borders are gray regardless of any change you make on the Cell Properties dialog box This example illustrates the effect of different cell border colors within a table r ear Sets the color of the table bec Sets the thickness of the tab oath tha ceacirnes saree thes If you want a cell s border to disappear set it to the same color as the table s background color To change the color of a cell s border follow these steps 1 Move the cursor to the cell and right click the mouse 2 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 312 Working with Table Cells Heer Wale eet Ron eer Loni Verse ECE aay PEELE eo Unihie Ete hee Aege EEIE SEEE 3 Click the Border Color field on the Cell Properties dialog box 4 When you click that field a Windows Color selection box appears Click the color that you want to apply to the cell border See Also Using the Color Box on page 317 Ektron CMS200 300 User Manual Version 4 5 Revision 3 313 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel Specifying a Cell s Background Color Specifying a Table s Background Color on page 301 explains how to apply a background color to a table You can also apply a background color to a cell To apply a background color to
124. ck it When you do it appears in the frame above Typically you would a click top level folder to see its sub folders then click a sub folder to see its content blocks From the Smart Desktop you can also Ektron CMS200 300 User Manual Version 4 5 Revision 3 17 The Workarea e Modify the Display of Top Level Folders on page 18 e Use The Smart Desktop Button on page 19 e Hide the Left Panel of the Workarea on page 19 Modify the Display of Top Level Folders The display of top level folders can appear in two formats e a full button with an icon and text 8 mala h e just an icon on the bottom of the left frame The full display is easier to see but the icon format allows more space for the folder structure You can decide which option best suits your needs Switching Between Full Buttons and Icons By default top level folders appear as full buttons To switch the display of all folders to icons double click the down arrow circled below To switch back to full buttons double click the up arrow circled above You can also switch the display of the folders one at a time by clicking the up or down arrow As an alternative method of switching the display you can Ektron CMS200 300 User Manual Version 4 5 Revision 3 18 The Workarea 1 Place the cursor on the bar above the display of top level folders The bar has several dots in the middle A Content a Library Modules 2 Administra
125. cklinks display Field Description Title Title given to the hyperlink by the user who added it or last edited it URL Link URL link for the quicklink Library ID ID number assigned automatically by Ektron CMS200 300 when the quicklink was originally added Parent Folder Parent folder that the quicklink belongs to Users need permissions to this folder to be able to access the quicklink Last User to Edit Last user that made changes to the quicklink Ektron CMS200 300 User Manual Version 4 5 Revision 3 119 Library Folder SESS Last Edit Date The date the quicklink was last edited Date Created The date and time the quicklink was originally added to the Ektron CMS200 300 library To preview a quicklink click the link at the bottom of the view quicklink page Ektron CMS200 300 User Manual Version 4 5 Revision 3 120 Administrator Workarea Working with Collections A collection provides a list of content blocks that can be placed on a Web page to offer readers a list of links to relevant content blocks In the following illustration the circled content is an example of how a collection appears on a Web page Home Products RO Sportster BAC Cheetah RC Lilly BAC Redstar RC Internationals most successful Support Mews Careers Search Calendar RG Cars Product Name RG Cheetah Description RC Internationals most successful entry in to the competitive RC racing world is the R
126. content blocks that have been approved but whose start dates haven t yet occurred To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 The Pending Start Date Report features an extra column Start Date which indicates when the content block is scheduled to go live Expired Content The Expired Content Report displays all content blocks that are currently expired To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 The Expired Content Report features an extra column End Date which indicates when the content block is scheduled to become inactive Ektron CMS200 300 User Manual Version 4 5 Revision 3 98 Library Folder Library Folder The library folder stores images files quicklinks and hyperlinks that can be inserted into editor content Before you can insert them into content you must copy them from your computer to a larger file server computer that everyone editing your site can access This chapter explains how to copy such files and insert them into Web content Terms Used in this Chapter An image is any graphic file which can include illustrations and photos Common image file extensions are gif jpg tiff etc A file is type of computer file that can be launched from a browser such as Internet Explorer Examples include a Microsoft Word document an
127. ct All Clear All Title Request Type Start Date Submitted by Path l Contact Ektron Publish None Specified Administrator Application 4 C Support Page Publish None Specified Administrator Application 4 C Plastic Molder 123 Publish None Specified 4dministrator Application Human Re From here you can approve content blocks To do so select the content blocks then click the Approve All Selected Requests toolbar button LES lf you want to decline a content block click it from the Title column It appears on the View Content Awaiting Approval screen whose toolbar has a Decline ERr button Checked In Report The Checked In Content report displays all the content blocks currently in a checked in status To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 After selecting content blocks use the submit toolbar option 13 to submit them for approval or publication depending on your position in the approval chain See Also Example of an Approval Chain on page 198 Ektron CMS200 300 User Manual Version 4 5 Revision 3 96 Administrator Workarea Checked Out Report The checked out content report displays all content blocks currently in a checked out status To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 After selecting content blocks check them i
128. d y Cut Copy Ea Paste Paste Text Launches the Search and Replace dialog box The dialog searches for and lets you optionally replace text that you specify gi Find N Find next occurrence of the string entered into E i NO INEK the Find What field of the Search and Replace dialog box Replace eh p E Ctrl P Print the editor content Print Ctrl Z Reverse the most recent action as if it never KI Undo occurred You can undo as many actions as you wish Ctrl Y Reverse the undo action Biren fO Peversemeundoaton For more information see Copying from Other Applications on page 219 Finding and Replacing Text on page 220 Finding and Replacing Text on page 220 Ektron CMS200 300 User Manual Version 4 5 Revision 3 194 Toolbar Buttons Equivalent Keystroke Internet Explorer only Begin spell checker a Spell Check manual Spell Check automatic k k Fa Bookmark Create a bookmar 5 Edit Hyperlink Remove a hyperlink Remove Hyperlink Insert a picture Picture Ga Image Editor Edit an image Insert or edit a table Edit in Microsoft Edit content in Microsoft Word Word Insert a comment into the content eWebEditPro XML only gt Insert Comment i Upload Files TSA Turn on or off spell check as you type feature Change information about a hyperlink Upload any external files Such as image
129. d Ektron CMS200 300 User Manual Version 4 5 Revision 3 413 Using the Data Designer 7 Since you want the user s input to equal 10 remove the less than sign lt from the calculation Now it looks like this string length X 8 Replace the X with 10 Now it looks like this string length 10 9 Move the cursor to the Error Message field and compose a relevant error message For example must be 10 digits 10 Your screen should look like this Custom Validation Ed Data Type Data Type Whole number Validation Condition string lenatht 10 Select Field Examples Error Message must be 10 digits 11 Press OK and return to the Plain Text field dialog 12 Press OK to save that dialog and test the validation on the phone number field To do this switch to Data Entry mode and enter more or fewer than 10 digits as well as non digit characters to verify that validation works as expected Ektron CMS200 300 User Manual Version 4 5 Revision 3 414 Entering Comments NOTE This feature is only available with Ektron CMS300 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com eWebeditPro XML s comment feature lets you leave notes within the text as a reminder to yourself or other users For example you could insert a comment explaining why you are using a certain style class After you enter a comment an ico
130. d and italics There are two ways to apply these attributes e Enter the text Then select the text and press the toolbar button The button is now in a pressed in condition and the text has the formatting attribute e Press the toolbar button Then begin typing the text As you type the formatting is applied To stop applying the formatting press the button again This action changes the button to a pressed out condition and terminates the formatting Table of Tooloar Buttons and Drop Down Lists The following table explains each toolbar button and drop down list Ektron CMS200 300 User Manual Version 4 5 Revision 3 193 Toolbar Buttons Equivalent Keystroke Internet Explorer only Ctrl X Remove selected text and graphics Place that data into temporary memory also known as the clipboard If you later cut or copy more information onto the clipboard the new information overwrites the original information Ctrl C Copy selected text and graphics into temporary memory Leave selected data where it is If you later cut or copy more information into memory the original information is lost Ctrl V Insert the most recently cut or copied text and graphics at the current cursor location Paste the contents of the clipboard as plain text That is all HTML tags including images are not pasted This button is helpful when you want to eliminate the HTML formatting of the text being copie
131. d exits the editor Displays staged content Compares current version with earlier version of content Delete content block Identify all content blocks with quicklinks to this content block Attach a task to a content block Go back to previous menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 For more information see Adding a Content Block Summary on page 53 Adding or Editing Metadata on page 59 Viewing and Restoring Previous Content Blocks on page 81 See Also Approving Declining Content Blocks on page 62 Staged Content on page 424 Comparing Versions of a Content Block Deleting a Content Block on page 42 Checking for Broken Quicklinks on page 43 Attaching a Task to a Content Block on page 183 35 Working with Folders and Content Blocks Adding a Content Block lf you have permission to add a content block to a folder you can create content blocks for that folder After you create the content block your system administrator must insert in onto a page on your Web site The following flowchart illustrates a typical sequence of events when working with content blocks Check In Edit Approval Chain Publish to Web site To add a content block follow these steps IHH 1 Browse to the folder where you want to create the new content block 2 Click the add button E 3 The Add Content window opens Ektron CMS200 30
132. d Date i Pale Apply Style Normal Verdana 10 pt 7 A dy B f go oes eeles ammo a Ey Done loading haa i ie E Internet a 6 Enter information for the new content block and click on a workflow button from the toolbar at the top of the screen For more information about creating a content block see Adding a Content Block on page 36 7 The contentis saved the window closes and the add calendar event screen appears with the new content block added to the content tree 8 Click the title of the new content block Ektron CMS200 300 User Manual Version 4 5 Revision 3 158 Administrator Workarea 9 The title and quicklink fields are populated with information about the selected content block Add Calendar Event SE Event Title hest Event Location One Time Recurring Date 3May 2004 E Start Time 12 00 AM End Time 12 00 AM M Display the times for the event Hyperlink CMS300Sample news asp id 28 W Make the Hyperlink active Launch link in a new browser Root Folder Hews Folder Path elarketing News C RC International Announces the RC Cheetah O RC International Hosts RC Conference C RC International Ships RC Sportster 10 Make changes to the displayed fields using the table described in Respond to the fields using the following table as a reference on page 152as a reference 11 Click Save H Editing Calendar Events NOTE You can only edit
133. d a PDF file A hyperlink is a commonly used or hard to remember Web address also known as a URL After you add hyperlinks to the library users can easily apply them to editor content So for example if the editor content is Contact Ektron the user can select the text click the library button select hyperlinks to find the Ektron hyperlink and apply that hyperlink to the text Library Folder Content hyperlinks A e hyperlinks Title ei D Date modified Ble dali me 23 Q5 5ep 2002 05 46 PM Once the page is published a person reading it can click the text to jump to the web address www ektron com Ektron CMS200 300 User Manual Version 4 5 Revision 3 99 Library Folder e A quicklink is a special kind of hyperlink that jumps to another content block on your Web site A regular hyperlink jumps to a Web page on the internet Whenever a content block is created a quicklink is created for it Accessing The Library 1 To access the library click the Workarea button or icon Workarea 2 Click the Library folder in the lower left corner of the Workarea Content Modules Administrate 3 The Library folder appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 100 Library Folder loj x 192 268 0 172 C Meee a Library ES Forms i Z calendars H Human Resourl i Z files 2 Marketing fe A oa a rm Z SMES P
134. day May 03 2002 4 19 PM To EditorInichiefh yourdomain com Subject Request for content aporoval The content Red Sox Win World Senes has been submitted for your approval by Sports Writer To locate the content the folder path in your workarea 1s Sports The following lnk wall take you to the submutted content block on the Web site httov 192 168 0 156 CMS200Samplefndes asp 7id 17 Please Mote You must loan and select the preview icon to view the changes The content was submutted for approval on 03 May 2002 4 16 19 PM Approvals SportsEditor EditorInChief Cor ent At this point the following events have taken place Content was created and submitted by SportsWriter 2 An email was sent to SportsEditor notifying him of the content awaiting his approval 3 The content block was reviewed and approved by SportsEditor An email was sent to EditorInChief notifying him of the content awaiting his approval 5 The content was submitted to EditorlnChief for final approval and publication Ektron CMS200 300 User Manual Version 4 5 Revision 3 76 Approving Declining Content Blocks EditorlnChief logs in to Ektron CMS200 300 and accesses his workarea The workarea has an Approval folder with the content that is awaiting his approval EditorInChief navigates through the Approval folder until he finds the content block Red Sox win World Series View All Content Awaiting Approval Select All Clear
135. dded By Comments 5 Click the Save button f 6 If email notification is enabled an email is sent to the user user group the task has been assigned to Viewing a Task Once a task is added with the exception of Administrators only the user who assigned the task and those to whom the task was assigned can view tt To view a task follow these steps 1 Access the Tasks module folder as described in Accessing the Tasks Folder on page 173 2 A list of tasks assigned to or by you appears in the right frame Ektron CMS200 300 User Manual Version 4 5 Revision 3 177 Administrator Workarea 3 Click the task that you want to view 4 The View Task screen appears View Task Task Title Make sure to review your approval list Assigned To E admin Assigned By jedit Priority High Status Not Started Due Date 11 Jun 2004 Start Date 10 Jun 2004 Description Remember to view your approval list every day and approve any content blocks on the list Comments Date Time Added By Comments From the view task page you can perform these tasks e Editing a Task on page 178 e Deleting A Task on page 182 e Adding Comments to Tasks on page 179 Editing a Task You can change task information such as e Title e Assigned to e Priority Ektron CMS200 300 User Manual Version 4 5 Revision 3 178 Administrator Workarea e Status e Due Date e Start Date e Description To edit a
136. e Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 272 Select Editing Images See Save on page 271 Standard Toolbar Button Description NOTE Sharpen fe ot Fini Selects an area of an image You can then execute other commands on the selected area such as blur sharpen cut and delete Once you press the Select command it remains selected and continues to be active until you press it a second time Standard Toolbar Button Description Dialog Box A Sharpens edges within an image You can select a level of sharpness from 1 through 5 Sharpening brings an image into better focus and increases the detail If you select an area of the image the command only changes that area Ektron CMS200 300 User Manual Version 4 5 Revision 3 273 Editing Images Sharpen OI men Text Standard Toolbar Button T Description Places text on an image You can also change the text s size font color and attributes bold italic etc To use the Text command follow these steps Click the Text button T Move the cursor to where you want to place the text 3 Click the mouse button and drag a rectangle in which to insert the text NOTE Make sure the rectangle is large enough to accommodate your text The rectangle disappears after you enter text 4 Type the text Click outside the rectangle to close tt 6 To change the text or its font size style col
137. e Data Designer chapter of the Developer Reference Guide The Indexed field may or may not appear depending on how your administrator has set up your system Display Enter the text that appears when a user hovers the name cursor over this field Calculation Use this area of the screen to define the calculation that this field will perform Formula Enter the calculation that this field will perform See Also Using the Formula Field on page 394 Select Field Click this button to select a field to reference in the calculation For more information see Using the Formula Field on page 394 Examples Click the down arrow to the right of this field to see examples of calculations you can perform When you select an example it is copied into the Formula field Your system administrator can customize the examples Instructions are provided in The lt cmddsgcalc gt Command in the Data Designer chapter of the Developer Reference Guide See Also Explanation of Examples on page 396 Ektron CMS200 300 User Manual Version 4 5 Revision 3 393 Using the Data Designer Fed Pewerotion Validation Select the kind of validation to apply to this field Your choices are No validation the user s response is not checked Non negative number required the result of the calculation must be a positive number Custom You can create custom validation For more information see Custom Validation on page 409
138. e Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may not appear depending on how your administrator has set up your system Item List This section of the screen displays the items that you enter in the Value and Text fields Buttons let you remove items from this list as well as rearrange them Place a check in the box of any item to be checked by default on the data entry screen If you do the user can accept the default or uncheck the item by clicking in the checkbox Value Enter the value that is collected when the data entry user selects this item For example if Interests appears in the Name field and you want music to be collected when the data entry user selects this item and saves the page enter music here Text Enter text to describe this item on the data entry screen After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Caption Enter text to guide the user s selection For example if the user needs to select an area of interest the caption could be Choose your interests Note The Caption field only appears on this dialog when you create the Select List field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Use a calculated field to perform a c
139. e View Content Difference Feature on page 90for additional information As you can see the Compare Content window is comprised of the following e Toolbar e Content window Ektron CMS200 300 User Manual Version 4 5 Revision 3 85 Comparing Versions of a Content Block e View content tabs 24 CMS Compare Microsoft Internet Explorer Toolbar alulal2ix J Welcome to RC international EC FT is dedicated to the RC racing enthusiasts We eat work play and lve EC racing In three short ye EC ational has become one of the leading manufactures of EC racing and flying velucles Our dedication to the sport and the enthusiasts who play it has endeared our products to the EC community We will continue striving to improve our affordable products and hope you will become an EC international member Content Area View Tabs _ Published Staged Each area is explained in the following sections Toolbar The content comparison toolbar contains five buttons explained below aor e e Print Sends content to local or network printer Note This option prints the content currently displayed whether it is the compared content published content or staged content Ektron CMS200 300 User Manual Version 4 5 Revision 3 86 Comparing Versions of a Content Block ee Saves a copy in HTML format on your local machine or network When saved as a physical file the HTML may be edited However the changes ar
140. e collection a link to the block click this to view and edit the block ID number internal URL link to the block Collections Toolbar The following table describes the Collections toolbar buttons Button Name Description More Information Add Add items to a collection Creating a Collection 4 on page 128 Remove Remove items from a collection Removing Content Blocks from the Collection on page 136 Reorder Reorder items in a collection Reordering Collections List on page 137 A Z Ektron CMS200 300 User Manual Version 4 5 Revision 3 127 Administrator Workarea Button Name Description More Information Edit Edit collection information Editing Collection ry Information on page 138 Delete Delete a collection Deleting a Collection on uj page 139 Back Return to previous screen lt Creating a Collection Creating a collection involves two steps e Adding a Collection on page 128 e Assigning Content Blocks to the Collection on page 131 The following sections explain each step Adding a Collection NOTE You cannot add a collection from the Modules gt Collections folder You must access the content block then click the Collections button to add a collection To add a new collection follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 128 Administrator Workarea 1 Access the View Collection Screen as described in Vi
141. e content blocks summaries can include images and files as well as different font styles and sizes This chapter explains how to create Summaries and how they can help navigation within your site Your system administrator determines how to display the Summaries on your site Ektron CMS200 300 User Manual Version 4 5 Revision 3 53 Adding a Content Block Summary Creating Summaries There are two ways to create summaries e for anew content block see Creating a Summary on a New Content Block on page 54 e for an existing content see Creating a Summary for an Existing Content Block on page 56 Creating a Summary on a New Content Block 1 Navigate through the content folders until you find a folder in which you want to create the content 2 Click the Add Content button The Add Content screen appears Ektron CMS300 Add Content News Microsoft Internet Explorer i MEOD EE Comment IM Add to Quicklinks table M Content Searchable Start Date TS End Date Ea patie Apply Style z Normal Verdana 2010 pt k A J E 7 U E Done loading ia Ka Ko internet g 3 Insert a title comment and body text See Also Adding a Content Block on page 36 4 Click the Save button i 5 Click the Edit Summary button EH to open the Edit Summary window Ektron CMS200 300 User Manual Version 4 5 Revision 3 54 Adding a Content Block Summary Ektron CMS300 Edit Summary
142. e decimal point must be period even in locales that normally use a comma e Percent 0 100 required the user must enter a whole number from 0 to 100 e Zip code US only the user s response must consist of 5 nnnnn or 9 digits separated by a dash after the fifth nnnnn nnnn e Social Security number US only the user s response must consist of nine digits in this pattern nnn nn nnann e Custom You can create custom validation For more information see Custom Validation on page 409 If you assign to this field any value other than No validation the field is initially surrounded by red dashes in Data Entry mode If the user s response does not meet the validation criterion the field remains surrounded by red dashes The system administrator determines whether or not the user can save an invalid document Ektron CMS200 300 User Manual Version 4 5 Revision 3 383 Using the Data Designer Coe Caption Enter text to describe this field on the data entry screen It appears to the left of the field After you insert this field you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Plain Text field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Resizing a Plain Text Field I
143. e not saved to the Web Server The save option saves the version of the content you are viewing Opens setup dialog box to configure the settings Typically only an administrator would use this For more information see Setup on page 87 Displays additional information about using the compare feature Closes the window Click the Setup command a to open the setup dialog box Typically only a system administrator would edit these settings w Ektron eWebDiff f Compare visual aspect f Compare source code Whitespace Other ignore All Ignore Case f Smart Detect f Detect All Ignore format a attributes Ektron CMS200 300 User Manual Version 4 5 Revision 3 87 Comparing Versions of a Content Block You may configure the setup options to better suit your needs The following table explains each option Compare Options Compare Visual Compares content as it would appear on a Aspect Web page Compare Source Code Displays compared content as source HTML Whitespace Options Ignore All All whitespace characters are ignored Smart Detect One or more consecutive whitespace characters are treated as a single separation sequence That is multiple whitespace characters are ignored Detect All Blank whitespace characters are treated as any other character Other Options Ignore Case Determines whether case sensitive or insensitive comparison is made Ignore Format Specifies wether
144. e users cannot enter digits a standard date format is ensured Ektron CMS200 300 User Manual Version 4 5 Revision 3 401 Using the Data Designer The date is stored as a standard XML date in the format yyyy mm dd and localized to the computer of the user viewing it Dialog Box Calendar Freld Es Name Field Indexed Display name Field 1 Default value T Use Alloy f May not be removed f Only one May be removed More than one Caption Text Fields on the Calendar Field Dialog a Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may or may not appear depending on how your administrator has set up your system Display Enter the text that appears when a user hovers the name cursor over this field Ektron CMS200 300 User Manual Version 4 5 Revision 3 402 Using the Data Designer Fed Peweroton Default If you want this screen to have a default date when the value user first sees it click the calendar button to the right and select a date The user can change the date in Data Entry mode Note If you ent
145. each toolbar button pron Jem e Submit Submit the content block into the approval chain A See Also Example of an Approval Chain on page 198 Publish Approve and publish the content block to the Web site Be NOTE You have this option only if you are the last approver in the chain See Also Example of an Approval Chain on page 198 Decline Refuse to publish the submitted content block and place the content into a checked in status Ektron CMS300 User Manual Version 4 5 Revision 3 422 Button View Staged Published sere Appendix A Content Statuses Description Check out the content block and make changes to it NOTE If you edit the content block you need to re submit it to the approval chain Click the View Staged button to view the content that has not yet been published Click the View Published to view the content that is live on the Web site See Also Displays staged content on page 26 Go to the previous window Marked for Deletion Content Content that is Marked for Deletion has been requested to be removed from the Web site by a user When a content block is marked for deletion it goes through the same approval chain that a content block that is submitted to be published goes through If the content makes it through the entire approval chain the content is deleted from the Web site See Also Example of an Approval Chain on page 198 The table below describes each of
146. eb site and any authorized user can add events to a calendar Typical calendar events could include e company meeting e reserving a conference room for an interview e company holidays e deadlines These are only a few uses of calendar events Calendars are very versatile and can easily meet all of your calendar needs A sample calendar appears below Ektron CMS200 300 User Manual Version 4 5 Revision 3 140 Administrator Workarea June 2004 July Wednesday Thursday 1 Ea E 4l Bal E 5 Bal E RC International Hosts RC Conference Location testing Jedit Star 3 00 PM End 6 00 PM 7E E al Fal E g al E 10 Ea E 11 Ea E 12 Ea E RC International Ships RC Sportster Location Chicago Start 12 00 4 nd 12 00 AM 14 Bal 5 15 Gal E 16 Gal E 17 Ea 5 19 Gal E 19 Gal E 21 Baal 23 Baal B 23 Baa 24 Bal 25 Baa 26 Baa 26 Bal 29 Sal 6 30 Be staff meeting SEN Hew York appt company meeting Filter By Event Type All Event Types Understanding Calendars Before you begin working with calendars you should understand the following key points e Ektron CMS200 300 supports several calendars at one time There might be a site wide calendar and other calendars for special interests such as an athletic events calendar e Each calendar displays one month of dates at a time Each date can display several events e Only system administrators can create a calendar e E
147. eeeeeeees 186 Using eWebeditPro XM ee cesessseseeeseseseeeseeeeseseeseseeeeeeeeees 187 Organization of this Documentation ccsseeseesseeeseeees 187 Creating a Simple Web Page ccsssccceeseeseseeeseeseeeenees 188 Ektron CMS200 300 User Manual Version 4 5 Revision 3 vii Your Finished Web Page sasssnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnna 188 Creating the Sample Web Page ccsssseeseeeeeeeeeneeeeeneeseenees 189 Toolbar ButtOns cccsscceseeesceeseenssenseeeeeeeseeeeeeesoeeeees 192 Selec CII TeK ia 192 Applying Formatting Attributes to Text assnassennsnnnnnnnnnnnnnnn 193 Table of Toolbar Buttons and Drop Down Lists 193 Customizing Your Toolbar c cscccssesesseseeseeeesesnseees 207 Removing Or Adding Menus ccccsssceseesseeeseneeseeneeseees 208 Removing or Adding Menu Items scccceeeeeeeeeeeeeeeeeeeees 209 Restoring Toolbars sis accecestaevetencecianvecdasecexsesancesansessnasmsanseoneeneans 211 Rearranging the Menus On a Toolbal ccccesseesseeeeeseeeeeees 211 Creating a New Menu ccccceesececeseeceeenseeeesseesenseeseeneeseenees 211 Moving a Menu Off the Toolbar sscccssssseeeeeseeseeneeseees 213 Changing the Menu s Orientation ccccsssseesseeseeeeeneeseenees 213 The Context Sensitive Menu ccccssseeseseeseeeeees 215 Using eWebeditPro XML
148. een follow these steps 368 Using the Data Designer Move the cursor to the field 2 When the cursor changes to a four headed arrow click the mouse 3 Small boxes surround the field Namel D ame PE ong 4 Click the cut button db to remove the field Usually the field label is not deleted when you delete a field To delete the label use standard eWebeditPro XML editing buttons Sample Screen Design This section provides a brief overview of designing a screen so that you can learn how the pieces fit together Let s assume you want the screen to look like this BBR MA oo ee AAA E LEIE I Bi Spply Style Normal 7 Anal Helvetica 2 10 pt nbsp ys fa ar ie res ae Tie elie NOTE The following example helps you understand how to create a simple data entry screen It does not explain how to save a screen so that a user can enter data into it You can access a good sample by navigating to Start gt Programs gt Ektron gt eWebEditPro gt Samples gt ASP gt Data Design gt ASP Data Design Sample When you are ready to create an actual screen ask your system administrator to help determine a method for saving the screen and making it available to users for data entry To create such a screen follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 369 Using the Data Designer 1 Sign on to eWebeditPro XML in Data Designer mode Ask your system administra
149. em or many e All items appear on the screen arranged horizontally or vertically The following capabilities are available with a Select List field but not a Choices field e The user can only select one item e Only the default item appears on the screen To the right of the field a black down arrow appears circled in red below The user must click the arrow to display all items and select one Ektron CMS200 300 User Manual Version 4 5 Revision 3 386 Using the Data Designer MUSIC art sports Dialog Box Choices Freld dered bile ve ni palm ovr Fields on the Choices Dialog ae me Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Ektron CMS200 300 User Manual Version 4 5 Revision 3 387 Using the Data Designer CL Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may or may not appear depending on how your administrator set up your system Display Enter the text that appears when a user hovers the name cursor over this choice list Allow Click More than one to allow the data entry user to selection select more than one item on the data entry screen Otherwise c
150. emove gt Fasion 5 Dallas Chicago Removing an Attribute To remove an assigned attribute follow these steps Click the attribute within the Used Attributes column 2 Click Remove gt 3 Press OK to close the dialog box and remove the selected attribute Inserting an Available Attribute To insert an attribute that can be inserted at the cursor location follow these steps 1 Click the attribute from the Offered Attributes column 2 Click lt Add 3 Press OK to close the dialog box and insert the attribute Inserting a New Attribute To insert an attribute that does not appear in the Custom Tag Attributes dialog box follow these steps Click New 2 A new line is added to the top of the Used Attributes column to make room for the new attribute 3 Enter the attribute into the new line circled in the illustration below Ektron CMS200 300 User Manual Version 4 5 Revision 3 359 Editing XML Web Pages Custom Tag Attributes EJ Offered Attributes OF z Odd localeRet Cancel req J Beare le 4 Press OK to close the dialog box and insert the attribute Entering or Modifying an Attribute Value To modify or enter an attribute value the attribute must be in the Used Attributes column To change or enter the value follow these steps 1 Click the attribute 2 Change or enter the text in the Value field circled in the illustration below Custom Tag Attributes E
151. ens 246 Editing IMagesS nsnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn 247 Using WeblmageFX asssnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 247 Toolbar Buttons and Menu Commands ssseeeeeeeeeees 249 Specifying Color Depth sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn na 279 Ektron CMS200 300 User Manual Version 4 5 Revision 3 viii Introduction tO Tabl S ccccececescncncscscccencacececenenceeeceneesenens 280 Grealing a WI sassis 281 Deleting a Table sisveivnivisscewsssecunduvavescivesousuecnerstveraicassawsbsantesanyesy 282 Inserting a Table within a Table cccssseesseseeeeeneeeeeeneeeeens 282 Table Dialog Boxes and Menus s sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 284 The Insert Table Menu ccccssccsesesseeseeeeseeeeseeeeneeeeseesaseneas 284 The Table Properties Dialog BOX ccccssscseeseeseeseseeseeseenenens 286 The Cell Properties Dialog BOX ccsssscesssseessenseeeseneeenenseens 288 The Table Context Sensitive Menu c csssscsssssseeeeeeeeeeees 290 Manipulating Your Table s Format ccscsccssseeseeeeeeeneeeees 293 Choosing the Number of Rows and Column 0 5 293 Specifying Table Width c cscsccsssseessessecesseseeeseeeeeseesenees 295 Specifying Horizontal AlignMent cccsseeeseeseeseeneeseeeees 299 Table BAC KOM OUINGS on cinscarssicisacccenscvansnnenseisveunninisesivn
152. enssateyeapnsevess 301 Setting Table BOPGGCIS vessisisesecssiccncieraviscssieteentiemeiisdsivasnioreniene 304 Working with Table Cell s cccccssseeesssseecseseeseneeseneeeees 308 Specifying the Width of a Cell ccsccceeseeseeseeseeeseneennees 308 Se Ela E EE 310 Betar Ee E a E E E O E A 311 Setting a Cells Border Color ccccssseccesseecseseeseensenseeseeses 312 Specifying a Cell s Background Color cccccsesseeseeseeeeeeeees 314 Specifying a Background Image for a Cell csseceseeseeees 315 Spanning ROWS or Columns cccccceeeeeesseeseesseeeseenseeseeeenees 318 Aligning Text Within a Cell cccccssssseeseesseeseeseeseeneeseeneeses 321 SPNG a Celosse aaa 327 Merging TWO Cells siesicendraecisiiadreeandsaravernssvisaersincserieeadieecsvinines 328 WONO UG wxtesats crave ccatasansmiseeteevaesevauseiuassesaseannieriestbresansesasntnatarens 329 Setting Cell Padding and Spacing csccsssscecesseeseseseneeenees 331 Using OO NAN leo arsine 333 Creating a BOOKINAIM sisistivasicassiauisinierareiasudeazecsapindvseastnavedeasanes 333 Changing the Destination WiINdOW cccsssseesseeseeseeeees 335 Usma PYPETINKS scire eon e eee Soe 337 Creating a Hyperlink was ctuiesicianiniedidndsdscitusceansiaiaesscniiwsvenienidiniadas 337 Testing a Hyperlink vcsenivesessisienesicucenainssnicessccrsercnsivassswiesssieeoavers 340 Creating a Hyperlink to a Location Within a Web Page
153. er Manual Version 4 5 Revision 3 211 Customizing Your Toolbar 4 The Toolbar Customization dialog box appears Toolbar Customization View As Paragraph Format Format Special Characters C Form Elements Table Position Objects Text Direction Click New 6 Anew menu appears on the left side of the window above the existing menus The default name of the new menu is Custom 0 WY Custom 0 7 To rename the menu place the cursor in the field that displays the new menu and enter the new name Ektron CMS200 300 User Manual Version 4 5 Revision 3 212 Customizing Your Toolbar NOTE If you click outside the toolbar name field you cannot later change the menu s name 8 To have the menu appear on your toolbar click in the small box to the left of the menu name 9 Click the Commands tab 10 Add buttons to the menu following the procedure described in Using the Customize Toolbar Dialog Box on page 210 Moving a Menu Off the Toolbar You can move a menu from the toolbar to anywhere else on the screen even if eWebeditPro XML does not occupy the entire screen You can also change the orientation of a menu that is not on the toolbar from a horizontal to vertical To move a menu follow these steps 1 Place the cursor on the double vertical bars that indicate the no UE E beginning of the menu Click the mouse Hold down the mouse button and drag the menu to the new
154. er Manual Version 4 5 Revision 3 78 Approving Declining Content Blocks Button Description Invokes the editor The approver can make changes to the content block After reviewing the content the EditorInChief decides that the content is great and publishes the content block to the Web site When the content block is published and becomes live on the Web site the approval chain of the content is complete The user who created the content block receives an email notifying him that it was published amp Content changes have been made Epi j Ee Be 2 5 x File Edit wew Tools Message Help O amp as X Ez Reply Reply Al Forward Print Delete Previous Next Addresses From Webmaster yourcompany com Date Friday May 03 2002 4 22 PM To Sports ritenigiyourcompany com Subject Content changes have been made The changes to the content Eed Sox Win World Senes have been approved The content changes went hve immediately Review Let s review what happened during the life cycle of the content block 1 The user SportsWriter created and submitted a new content block 2 The first approver SportsEditor received an email informing him a content block was awaiting his approval 3 SportsEditor reviewed and approved the content block Ektron CMS200 300 User Manual Version 4 5 Revision 3 79 Approving Declining Content Blocks 4 The final approver EditorInChief received an email informing him of a co
155. er a default date you cannot later remove it You can change it If necessary you can delete the field and enter a new one See The Use Field on page 407 See The Allow Field on page 408 Caption Enter text to describe this item on the data entry screen After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Calendar field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Image Only Field a Use an ImageOnly field to place an icon on the screen which the user in Data Entry mode can click to insert an image into the Web content You can insert a default image if desired To let the user insert any file such as a Microsoft Word document use a File Link field See Also File Link Field on page 405 Using a Image Only Field in Data Entry Mode In Data Entry mode the image s caption appears followed by a default image if you specify one and this icon l When the user clicks the icon this screens described in Inserting Images on page 232 appear See that section for more information Ektron CMS200 300 User Manual Version 4 5 Revision 3 403 Using the Data Designer NOTE The user can only insert a file whose extension is defined with
156. ered code form Each copy of the Software is licensed for use only on a single URL Each license is valid for the number of seats listed below the Basic Package Any use of the Software beyond the number of authorized seats contained in the Basic Package without paying additional license fees as provided herein shall cause this license to terminate Should CUSTOMER wish to add seats beyond the seats licensed in the Basic Package the CUSTOMER may add seats on a block basis at the then current price for additional seats See product pages for current price The Basic Packages are as follows Ektron eMPower for ColdFusion Licensed for ten seats 10 named users per URL Ektron CMS100 Licensed for five seats 5 named users per URL Ektron CMS200 Licensed for ten seats 10 named users per URL Ektron CMS300 Licensed for ten seats 10 named users per URL Ektron eWebEditPro Licensed for ten seats 10 named users per URL Ektron eWebEditPro XML Licensed for ten seats 10 named users per URL Ektron eWebWP Licensed for unlimited seats per URL For purposes of this section the term seat shall mean an individual user provided access to the capabilities of the Software The CUSTOMER may not modify alter reverse engineer disassemble or decompiler the Software This software product is licensed not sold 2 Duration This License shall continue so long as CUSTOMER uses the Software in compliance with this License
157. erlink Remove Link HA Picture Table Edit in ord 7 Press the down arrow key until the desired option is highlighted Then click the option to perform the action The Section 508 Table Properties dialog only works with Internet Explorer version 5 0 or higher It does not work with Netscape Ektron CMS200 300 User Manual Version 4 5 Revision 3 350 Section 508 Compliance a S e e 4 fos fed Insert Table Bs eae Aow Ea neet oum S a heer Eel a Delete Hows LJ Pelete talunmne Be pelete el 4 ei Menge ells fe Split Eel E Table Properties Seclion 508 Table WARNING Even if you change no values on the screen you must open this dialog box whenever you modify a table for example add a new row The table s properties required for Section 508 are generated when you click OK to close the dialog box To create a 508 compliant table follow these steps 1 Create a table as explained in Introduction to Tables on page 280 2 Selectthe table by moving the cursor to a table border until you see a four headed arrow illustrated below When a table is selected small squares surround it Employee Id Department 1546 1549 I Human Resources 1550 Sales 1551 Adminstration 3 Click the Tables button then select Section 508 Table Ektron CMS200 300 User Manual Version 4 5 Revision 3 351 Section 508 Compliance 4
158. ers in the field If a user s entry exceeds the size the field scrolls to the right Ektron CMS200 300 User Manual Version 4 5 Revision 3 203 Toolbar Buttons fe Inserts a password field For example Password lt input type password value _name mypassword gt A password differs from a free text field in that the user entry appears as asterisks notto the actual characters This is done to prevent an onlooker from seeing the password When you click this button a dialog box prompts you to enter the following information for the password field Name Value Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right g Inserts a textarea field For example Textarea field lt bertarea name mycontent rows 5 cgols 40 gt This is initial content lt textarea gt When you click this button a dialog box prompts you to enter the following information for the textarea field Name Value Columns Rows Inserts a radio button For example Radio button lt input type radio checked checked name mybutton gt When you click this button a dialog box prompts you to enter the following information for the textarea field e Name e Value e Default is Checked Ektron CMS200 300 User Manual Version 4 5 Revision 3 204 Toolbar Buttons Fi Inserts a check box For example Check box lt input type checkbox checked checked name
159. erver location to which images are copied File Extensions Extensions of files that can be copied to this library folder For example doc and pdf File Upload Path Server location to which files are copied Your system administrator controls these settings searching the Library You can search the library for items to insert into the content The search helps find an item when you only know some information Ektron CMS200 300 User Manual Version 4 5 Revision 3 102 Library Folder about it For example you know that an image s name includes Ektron but don t know the exact name or its folder To search the library click the binoculars button from the library workarea illustrated below Library Folder g th Title calendars When you do a search screen appears with several fields that let you narrow your search The fields are described below NOTE Some search field check boxes are circles while others are squares If the boxis a circle you can only choose one option If it is a square you can select as many as you wish Only library assets that satisfy all search criteria appear on the Search found screen Field Description Specify keywords that the search will use A keyword can be a complete or partial name Keywords The search looks for the keywords in the file s internal name for example airplane gif or title The title is assigned by the user when the image is inserted into
160. es that you previously inserted appear on this list as do pictures inserted by other users connected to that server To insert a picture from the server follow these steps 1 Click the picture from the To Select an Existing File field that you want to insert 2 Information about the picture s file size width and height appears in the upper right corner of the dialog box 3 If you want to view a picture before inserting it click Preview on the right side of the dialog box Click OK The Picture Properties dialog box reappears Here you can change the properties of the picture For more information see e Adjusting a Picture on page 238 e Setting a Border on page 240 e Aligning the Picture on page 241 e Adding Space around the Picture on page 243 6 Click OK to insert the picture into the editor Deleting a Picture from the Server To delete a picture from the server select the picture and click the Delete button Inserting a Picture from Your Computer Use the lower left corner of the dialog box to insert pictures from your computer and any network folder available to your computer into the editor Ektron CMS200 300 User Manual Version 4 5 Revision 3 235 Inserting Images To Select a Local File Browse Enter a description for the file e NOTE You can only select files in the To Select a Local File field if your computer has permission to upload files to the server T
161. escription given to collection by user who created or last edited it Folder location of the collection Ektron CMS200 300 User Manual Version 4 5 Revision 3 125 Administrator Workarea To learn more about the collection and perform tasks on it proceed o Viewing a Collection on page 126 Viewing a Collection To view a collection follow these steps 1 Select a collection using the procedure described in Finding a Collection by Navigating to its Content Folder on page 122 or Finding a Collection Using the Collections Folder on page 124 2 Click the collection 3 The view collection screen appears 2 x View Collection Products p gt 20 Modules te Tithe Collections RC Sportster aS Calendars RC Cheetah 3 a Forms RC Lilly J8 Surveys RC Redstar ae MemberShips More info ae Smart Desktop Fy Done E Bed Eee 2 Internet a Ektron CMS200 300 User Manual Version 4 5 Revision 3 126 Administrator Workarea The screen displays the name of each collection in your Ektron CMS200 300 system To learn more about any collection click More Info When you do the lower section of the screen displays the following information about the collection e title e description e ID number e template e last user who edited it e last date when it was edited e date it was created e whether or not the content folder s sub folders can be included e for each content block in th
162. est Content ID 2 Status Checked Out ast User To Edit admin ast Edit Date 11 May 2004 10 02 AM start Date Mone Specified nd Date Mone Specified Date Created 11 May 2004 10 02 AM pproval Method Oo Not Force All 4oprovers pprovals e jedit admin ML Configuration None Specified HTML Content 4551 Path vabe Tontent Searchable Yes Using Auto Hide The Workarea screen also provides an autohide feature which quickly switches between full right frame view and combination right left frame view When autohide is turned on the left frame is minimized unless you place the cursor to the left of the bar circled above If you place the cursor there the left frame appears As soon as you move the cursor back to the right frame the left frame disappears To turn on the autohide feature click the push pin icon near the top of the left frame Ektron CMS200 300 User Manual Version 4 5 Revision 3 21 The Workarea When you do the push pin turns 90 degrees to indicate autohide is on To turn off autohide move the cursor to the left frame and click the push pin icon When you do the push pin returns to its original position Workarea Toolbar Throughout the workarea a toolbar appears at the top of the screen and contains buttons for performing actions This section explains the buttons functions to help you become more proficient with Ektron CMS200 300 ea Adds items in several places Add Calendar
163. et and city fields accept text while the state field accepts a pre defined value a state NOTE The samples installed with eWebeditPro XML provide a good example of using the Data Designer To try them out click the Windows Start button lower left corner of the screen and follow this path Start gt Programs gt Ektron gt eWebEditPro4 gt Samples gt ASP gt Data Design gt ASP Data Design Sample This section explains how to use the Data Designer feature through the following topics e Differences in eWebeditPro XML on page 364 e Design Mode vs Data Entry Mode on page 366 e Designing a Screen on page 366 e Inserting a Field Type on page 367 e Sample Screen Design on page 369 e Data Designer Field Types on page 375 Differences in eWebeditPro XML When you use the Data Designer eWebeditPro XML changes in the following ways NOTE The design toolbar and the design mode and Data Entry mode buttons appear only if your site administrator has defined them in the configuration data e two toolbars appear illustrated below The toolbar buttons let you design the data entry screen Each button represents a different kind of field Ektron CMS200 300 User Manual Version 4 5 Revision 3 364 Using the Data Designer Em fab a EB W i He S lt 0 LG Both toolbars provide mosily the same buttons The major difference between them is how you use the button to add a field to the screen If
164. etermines which styles are available Change the heading size Your Webmaster determines which heading sizes are available Ektron CMS200 300 User Manual Version 4 5 Revision 3 197 Toolbar Buttons Equivalent For more Keystroke information see Internet Explorer only Change the font style Your Webmaster determines which fonts are available Times New Roman gt Font Style Note If more than one font appears ina selection the browser on the reader s PC tries to display text using the first font If the browser cannot find that font it tries to use the second etc Change the font size Your Webmaster 3 2p W Font determines which font sizes are available Size A Change the font color Change the background color of the text Note To remove background color from selected text click the Normal button A Background Color B Bold Ctrl B Make the text bold F italic Ctrl I Make the text italic IJ Underline Ctrl U Make the text underlined Remove all formatting from selected text Boma foroa omata om eect Insert a blank space character Although you can add spaces in the editor using the lt space gt bar on the keyboard those spaces are ignored when the content appears by a browser Ektron CMS200 300 User Manual Version 4 5 Revision 3 198 Toolbar Buttons Equivalent For more Keystroke information see Internet Explorer only el Copyright Registe
165. ets Rangers White Sox Cubs Black Hawks This section explains e Creating a Table e Deleting a Table e Inserting a Table within a Table See Also Table Dialog Boxes and Menus on page 284 Manipulating Your Table s Format on page 293 Working with Table Cells on page 308 and Section 508 Tables on page 350 Ektron CMS200 300 User Manual Version 4 5 Revision 3 280 Introduction to Tables Creating a Table To create a table click the table button then click Insert Table from the menu When you do the Insert Table dialog box appears Insert Table You can also access this dialog box after you insert it You would do this if you wanted to edit any of the information entered in the dialog To access this dialog after insertion follow these steps 1 Click the table 2 Right click the mouse 3 Click Table Properties from the menu When creating a table you can specify the e number of rows and columns Ektron CMS200 300 User Manual Version 4 5 Revision 3 281 Introduction to Tables width horizontal alignment on the page background color or background picture border size and color For more information about managing tables see Manipulating Your Table s Format on page 293 For more information about managing individual cells within a table see Working with Table Cells on page 308 Deleting a Table To delete a table follow these steps 1 Gi c
166. ew any folder under the content folder follow these steps 1 Access the Workarea as described in Site Preview on page 8 2 Click the content folder from the left lower side of the Workarea Administrate 3 All content blocks in the content folder appear on the right side of the screen The content folder s sub folders appear in the upper left frame 4 To work with any folder or its content blocks click the folder When you do its content blocks appear in the right frame and its sub folders appear in the upper left frame NOTE You can only view folders for which your system administrator has granted permission Ektron CMS200 300 User Manual Version 4 5 Revision 3 29 Working with Folders and Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer _ O x Workarea A x View Contents of Folder Cy 192 162 0 171 ome Lo lel BS Te FT Ne ae Ree 3 Content _ Title ID Status Date Modified Last Editor E Forms oe a TT ee ee OE TO TTE OO Forms Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator Application H Human Resour Greeting 24 P 04 Dec 2003 10 57 AM Administrator Application H Marketing Home Page Content 1 A 04 Dec 2003 10 20 AM Administrator Application He Products Introducing the RO Redstar 23 O 04 Dec 2003 10 26 4M Administrator Application we Sunpoort Private Content z A Q3 Mar 2004 03 12 PM Administrator Application a Sneon s
167. ewing a Collection on page 126 ay Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer REA E AEEA T pic OEA T N EA 1 x View Collections in Folder Support 192 168 0 171 Ccm A E 30 Content Title ID Date Modified UEL Link Support Packages 3 27 Oct 2003 06 55 PM CM MSs00Sample support asp 30 Forms ao Human Resour a Marketing ae Products ao Support aE Syndication cea Ae al F Internet a 2 Click the Add button Sr 3 The Add Collection screen appears Add Collection Title New Collection Template CMS300Sample jinc Leave the above template empty if you wish to use the Quicklinks Description New collection with various content blocks M Include Subfolders Ektron CMS200 300 User Manual Version 4 5 Revision 3 129 Administrator Workarea 4 Complete the screen using the following table Field Description Title Assign a unique title to the collection Template Enter the default template for the collection This template is used to display the content of the links generated if no template is assigned in the custom function If left blank the links use their respective quicklinks See Also Default Template vs Quicklinks on page 130 Add a more detailed description for the collection Include Sub folders Check if you want to add to the collection content blocks in sub folders of the content folder 5 Click the Save butt
168. f the content blocks you do not wish to approve To clear all the selections click the Clear All link at the top of the table Select All z All Title L Contact Ektron C Support Page Req Typ Dele Pub Pub C RC International Announces the RC Cheetah Del C New Content Pub C RC International Ships RC Sportster Dele C RC Cheetah Dele C RC Redstar Dele C Support Center Pub Ektron CMS200 300 User Manual Version 4 5 Revision 3 67 Approving Declining Content Blocks Approving Several Content Blocks To approve several submitted content blocks 1 Select the submitted content blocks you want to approve as described in Selecting Multiple Submitted Content Blocks on page 66 2 Once selected click on the approve all button in the toolbar at the top of the screen The following message will be displayed Microsoft Internet Explorer E x This action will approve all the selected content changes awaiting your approval Sr This may cause some content blocks to become published or deleted Do you wish to continue Cancel 3 To continue with the approval click the OK button Once completed the approved content blocks will either be submitted to the next publisher published immediately to the Web site or deleted depending on the approval chain set for each of the content blocks Example of an Approval Chain The approval chain begins when a content contributor sub
169. f you insert a plain text field and its width is too small or too large you can easily resize it To do so follow these steps 1 Rich Area Eh Place the cursor over the field and click The cursor changes to a four headed arrow and small boxes surround the field Move the cursor to the far right of the field See illustration below The cursor turns into a two headed arrow Address ey a aa Stre efl a d O Oo Drag the arrow to adjust the field width as desired Use a rich area field to let a user enter a free text response that can be formatted using the editor buttons See Also Plain Text Field vs Rich Area Field on page 379 TIP Unlike many other fields the Rich Area dialog box does not prompt for a field caption You can still enter text describing the field on the editor screen before or after you insert a Rich Area field Adjusting the Width of a Rich Area Field Ektron CMS200 300 User Manual Version 4 5 Revision 3 384 Using the Data Designer Note that unlike a plain text field the width of a rich area field cannot be adjusted It occupies the entire screen width If a user enters more text than fits on one line the rich area field automatically adds more lines To limit the width of a rich area field place it in a table cell In this case the field is as wide as the cell If you want to insert default text into a rich area field insert it after you place the field in the editor Dialo
170. f you want to add a recurring event see Adding a Recurring Event on page 154 Click the calendar button e to display a calendar From it select a start date Ektron CMS200 300 User Manual Version 4 5 Revision 3 152 Administrator Workarea Co Cs Start Time Enter a starting time for the event You can enter as few characters as needed For example to specify one o clock you can enter 1 Enter an ending time for the event Display times for Check this box if you want the calendar to display the event the event s start and end times illustrated below 16 Be E birthday party Location Mew York Room Stari 1 00 PM End 3 00 PM Hyperlink You can link a Web page to this calendar event The Web page could contain more information about the event directions to it etc If you link a Web page when this event appears on the calendar the reader can click the event to jump to that page To enter any page on the internet enter its Web address here For example www ektron com To link to a content block on your Web site click the library button oe This type of link is known as a quicklink The Quicklinks dialog appears and you can navigate to that content block Note You can add a new content block from the Quicklink dialog See Adding a New Content Block for a Calendar Event on page 156 Make the Check this box to activate the link assigned in the Hyperlink Active Hyperlink field If yo
171. file A Help XML Configuration M Inherit XML Configuration HTML None EE ae eer 5 Enter the required information in the proper fields Use the following table to assist you e cs Folder Enter a name for the sub folder name Style Sheet Specify the style sheet that the content in the folder will use If left blank the folder inherits the style sheet from the parent folder Your system administrator should be able to assist you in choosing a style sheet Ektron CMS200 300 User Manual Version 4 5 Revision 3 45 Working with Folders and Content Blocks Ce Template Specify a default template the content blocks in which the will be displayed The default template is used when quicklinks are generated for the content in the content folder If left blank the template from the parent folder is inherited Your system administrator should be able to assist you in choosing a template 6 Click the save button l 7 The screen is refreshed and a new sub folder is added to the Web site Deleting Folders You can delete content folders that are no longer needed NOTE The ability to delete a folder is a privilege granted by the system adminstrator If you do not see a Delete Folder button Ei on the View Contents of Folder screen you do not have permission to do so CAUTION Deleting a content folder permanently deletes its content blocks quicklinks and sub folders To delete a content
172. formation to be copied Press lt Ctrl gt lt C gt Go to eWebeditPro XML Press lt Ctrl gt lt V gt to paste the selected information Note that you can only copy content not background information that generates content ok On So for example you can copy the values in a spreadsheet but not the formulas used to generate those values Also copying dynamic fields from Microsoft WORD would retrieve the current value of the fields but not the variables that generate those values It s a good idea to experiment with copying from different sources to test the results Ektron CMS200 300 User Manual Version 4 5 Revision 3 219 Finding and Replacing Text To find and optionally replace text on your Web page click the Replace button amp When you do the Find and Replace dialog box appears Find And Replace now E O od Replace with o J Match whole word only Replace P Match case Replace All Direction Up Down Cancel You can use this dialog box to simply find text or to find text and replace it with other text Each option is explained below NOTE You can also use this dialog to delete text that appears repeatedly To do so follow the directions in Finding and Replacing Text on page 220 and enter nothing in the Replace With field Finding Text 1 Inthe Find What field type the text that you want to find in the content 2 Set dialog box options see Additional Options on
173. g e rotating e changing the color depth e inserting text This section explains WebImageFX Important WebImageFX is an external add on product available from Ektron Using WeblmageFX Choosing the Image If you double click an image it appears within WebImageFX You can also right click the mouse and choose Image Editor from the menu that appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 247 Editing Images WebImageF xX looks similar to eWebeditPro XML but has different menu and toolbar buttons Ektron CMS200 300 User Manual Version 4 5 Revision 3 248 Editing Images If the Image Edit button A appears on your toolbar you can click it to open WebImageFX If no image is selected when you press the button or click the menu command a blank editor appears and you can use the File gt Open command to choose an image Once the image is in WeblmageFX you can use the buttons and menu options to edit it The rest of this chapter describes those buttons and menu options Saving the Image When you finish editing the image you can insert it into the content by pressing the Exit button ls Alternatively you can save the image to a local or network folder using the Save button lil When you insert the image into the content WebImageFX checks the file extension If the image is a gif file it is saved as a png file in your temporary directory For example test gif is saved as C Documents and
174. g Box Rich Area Field E4 Mame Field T Indexed Display name Field 6 Use Allow f Mav not be removed f Only one May be removed More than one Fields on the Rich Area Dialog a ee Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt 2 into this field See Also The Name Field s Default Value on page 377 Indexed Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may or may not appear depending on how your administrator set up your system Ektron CMS200 300 User Manual Version 4 5 Revision 3 385 Using the Data Designer Field Description O Display Enter the text that appears when a user hovers the name cursor over this field Use See The Use Field on page 407 See The Allow Field on page 408 Choices Use the Choices field when you want to give the data entry user several choices For example you could create a Choices field named Interests that lists these options e music e art e sports The data entry user could check the first two and leave the third blank Choices Field vs Select List Field The following capabilities are available with a Choices field but not a Select List field e You can limit the user s choice to one it
175. h on page 295 6 Click OK Inserting a Cell To insert a cell follow these steps 1 Move the cursor to the right of where you want the new cell to appear 2 Right click the mouse 3 Click Insert Cell from the menu The new cell appears to the left of the cell in which the cursor resides when you click Insert Cell The cursor cell and all cells to its right shift right to make room for the new cell In this example the cursor was in cell b when the user clicked Insert Cell Ektron CMS200 300 User Manual Version 4 5 Revision 3 310 Working with Table Cells Before lb oo C CC Deleting a Cell To delete one or more cells follow these steps Move the cursor to the first cell you want to delete 2 To delete only that cell proceed to the next step To delete several contiguous cells select them Contiguous cells can cross rows 3 Right click the mouse 4 Click Delete Cells from the menu Any cells to the right of the deleted cells shift left to occupy the vacant space In this example the cursor was in cell b when the user clicked on Delete Cells Before Ee Ektron CMS200 300 User Manual Version 4 5 Revision 3 311 Working with Table Cells setting a Cell s Border Color NOTE A cell border is the line that separates it from other cells By default the color of a cell s border matches the color of the table border However you can change the color of any
176. he last approver signs off the new content becomes available on the Web site In some cases you are one of the content approvers In this case you receive an email notifying you that a content block needs approval You look it over change it as needed then pass it on to the next approver If you do not agree with the changes you can Ektron CMS200 300 User Manual Version 4 5 Revision 3 4 Introduction to Ektron CMS200 300 decline the request In this case the user who made the edits is informed that the change is not approved The following graphic illustrates the content approval cycle Create or edi content Publish to To help track a content block s position in this workflow Ektron CMS200 300 assigns a status to each content block The status determines what you can do with a content block and indicates what must occur in order for it to get published to the web site For more information see Appendix A Content Statuses on page 417 Ektron CMS200 300 User Manual Version 4 5 Revision 3 5 Logging In and Out Logging In and Out Prerequisites NOTE This section explains how to log in and out of Ektron CMS200 300 and to use the site preview feature Once your Webmaster or administrator installs Ektron CMS200 300 you need the following items before you can use it e URL Web address of Ektron CMS200 300 Web site e Username and Password Once you acquire both you can log into Ektron CMS2
177. he File to be copied Enter the filename location of the file to be copied Shown below is a description of the buttons on the screen C Browse through the computer or network for the Browse file Ektron CMS200 300 User Manual Version 4 5 Revision 3 107 Library Folder Preview View the file on your PC to make sure it s the re correct one before you upload it Note You need the file s application installed to preview it Add the file to the application eo Back Return to the previous screen e After you enter the necessary information and click the Save button the file is copied Now users with permissions to that folder can insert the file into their content Viewing Files Once a file is copied to the library you may preview it To preview a copied file follow these steps 1 Navigate to the library folder to which the file was copied 2 A table of files copied to that folder appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 108 Library Folder Ektron CM5300 Workarea for Application Administrator Microsoft Internet Explorer 2 X Library Folder Content files gt 192 16 0 171 cl EB He Library aH Forms aH Human Rese ae Marketing 4 Products Tithe ID Date Modified Filename Punctuation rules 35 19 May 2004 11 18 AM CMS300Sample uploadedFiles Punctuation Introd ii iii ii i iin 3 Click the file you want to preview 4 The view file screen
178. he calender appears Show Calendar pril May 2004 4 Ifyou want to view only events of a certain type click the Filter by Event Type button illustrated below Then select the type of events you want to view See Also Understanding Event Types on page 142 i EA ANARA e oMpany meeting bithday celebration r The page is refreshed and the calendar only displays events of that type Ektron CMS200 300 User Manual Version 4 5 Revision 3 148 Administrator Workarea NOTE The style sheet applied to the calendar in the workarea is different from the one applied to the calendar on the sample Web site From here you can perform the following tasks Note that the Add and View buttons appear on each calendar day while the Return button is on the toolbar at the top of the screen Add Calendar Event Adding a Calendar Event on page 151 View Calendar Events Viewing a Calendar Event on page 149 EN Return to Previous Screen Return to previous screen Event title within Jump to calendar event s calendar sample Web page if available below ERA Ed RC International Announces the RC Viewing a Calendar Event Once events are added to a calendar you can easily view them To view a calendar event follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 149 Administrator Workarea 1 Access the show calendar screen for the calender that cont
179. he content the folder path in your workarea 1s Sports The following lnk will take you to the submutted content block on the Web site http 4192 168 0 156 CMS200Samplefndes asp 7id 17 Please Mote You must loan and select the preview icon to view the changes The content was submutted for approval on 03 May 2002 4 16 19 PM Approvals SportsEditer Editorln Chief Comment NOTE Emails are only sent if your Administrator enables them The content contributor Sports Writer has completed his role in the approval chain but continues to receive emails notifying him of changes in the status of the content block First Approver After the Sports Writer submits the content block the first user in the approval chain Sports Editor receives an email stating that a content block needs his approval Ektron CMS200 300 User Manual Version 4 5 Revision 3 72 Approving Declining Content Blocks The first approver for this content block is Sports Editor He can change and approve the content block or decline it Sports Editor logs into Ektron CMS200 300 navigates to his desktop where he sees a link Content Awaiting Approval User jedit ENES LIESS SENAN i Tati ad Ly kK L ire fy PATEE A TELE Ee METER TIT ft EEPE ETES E tee E ET ex hr Oe era TT on el fers bo OS Manda June Ur SUS Smart Desktop for John Edit Content Awaiting Approval 2 L Content Currently Checked Out 2 Tasks 0 He
180. height border thickness and alignment reset the image s properties width height border thickness and alignment to their original specifications set spacing between the picture and surrounding information on the page enter or edit the picture s title view technical information about your connection Adjusting a Picture The layout area of the Picture Properties dialog box lets you adjust a picture s width height border thickness and alignment Ektron CMS200 300 User Manual Version 4 5 Revision 3 238 Inserting Images Layout Width fi E Height fi G fo Border Thickness Alignment Not set bi Reset You can use the following fields to adjust the picture before inserting it into the editor To make this change Use this field The width of the picture in pixels Width Add a border around the picture Border Thickness For more information see Setting a Border on page 240 Adjust the alignment of the picture Alignment For more information see Aligning the Picture on page 241 WARNING If you substantially adjust the picture s height and or width the picture may be distorted when users view your Web page Pixels A pixel is a single point in a graphic image Computer monitors display pictures by dividing the screen into thousands of pixels arranged in rows and columns The pixels are so close together that they appear connected Below is an image shown at regular size a
181. hief Microsoft Internet Explorer a Sins i Content Sie Human Resources Content Title Home Page Content 1 Marketing Content ID 1 ae Products Status Approved Published a s sports Last User To Edit jedit ae support Last Edit Date 03 Jun 2004 12 05 PM aH ae Start Date None Specified End Date O3 Jun 2004 12 05 PM Date Created 21 Feb 2001 05 46 PM Approval Method Force All 4oprovers Approvals E EditorInchiet SportsEditor XML Configuration None Specified HTML Content Assumed Path Y Content Searchable Yes History Comment This is what the user will see when they visit our sample site hMetadata Title Welcome to RC International Keywords Re International RC racing remote control airplanes cars E e i ii i a Loe 5 Click the Edit Summary button EH The Edit Summary page appears 7 Insert the text of the summary You can include images files hyperlinks and quicklinks through the Library See Also Library Folder on page 99 Click the Save button 1E 9 The view content page reappears The status of the content block changed to checked out to you Ektron CMS200 300 User Manual Version 4 5 Revision 3 57 Adding a Content Block Summary NOTE When you enter or edit an existing content block s summary its status changes to checked out After you create the summary click the Check In button to check the content block in From that point you need to submit or
182. his enter an extra space in the URL or address For example instead of entering sales ektron com enter sales lt blank gt ektron com Ektron CMS200 300 User Manual Version 4 5 Revision 3 342 Working with HTML eWebeditPro XML creates pages for display on the World Wide Web or an intranet These pages use HTML hypertext markup language to format text and images for display in a browser You do not need to know HTML to use eWebeditPro XML However if you know HTML you can view insert or edit your Web page s HTML code Viewing and Editing HTML When you choose to view your page as HTML the editor cleans the content using a method determined by your Webmaster For more information see Cleaning HI ML in the eWebeditPro XML Developer s Reference Guide To view your page s HTML follow these steps 1 Click the View as HTML button L or right click the mouse and click View as HTML from the menu 2 EIEC ll Clean HTML Hyperlink Insert HTML ow View as WYSIWYG View as HTML 2 The HTML code appears While viewing the code you can edit it using editor functions such as Cut Copy Paste and Replace To select all content press lt Ctrl gt lt A gt You can also set default values for the style size and color in which the HTML appears To do this right click the mouse and click Preferences When you do a dialog box Ektron CMS200 300 User Manual Version 4 5 Revision 3 343 Working with HT
183. hree books whose prices are 10 20 and 30 In this case sun s value is 60 When using all other functions the first value is used For example a document includes three books whose prices are 10 20 and 30 If a calculation formula refers to lt price gt its value is 10 e You can replace a variable with a number instead of a field For example replace x y With price 1 15 e The expression can be complex such aS round Fieldl 0 80 1 div Field2 2 e You can use a string expression that creates a text message For example to calculate a full name from its parts concat title 1 givennams 1 fLamalynane which could produce Dr Jonathan Smythe Referencing Other Calculated Fields A calculated field can only reference other calculated fields that appear before it in a document For example a document collects a series of numbers e One calculated field counts the number of numbers e Another totals their values e A third computes the average by dividing the total by the count In this example you must place the third field below or to the right of the first two fields Calculated fields that are defined later ina document do not appear in the Select Field or Group dialog Explanation of Examples The following table explains the standard examples that appear in the Examples drop down list of the Calculated Field dialog Note Ektron CMS200 300 User Manual Version 4 5 Rev
184. in the lt validext gt element of the configdataentry xml file Your system administrator can help you do this Dialog Box Image Only Field Name Display name Use amp May not be removed C May be removed Default Image Location Caption Field dered Field 1 Allow f Only one More than one Erom File Image E Fields on the Image Only Dialog D aa Indexed Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt H into this field See Also The Name Field s Default Value on page 377 Check if you want to index this field For more information see Indexing the Fields of a Data Design Document in the Supporting the Data Designer chapter of the Developer Reference Guide The Indexed field may or may not appear depending on how your administrator has set up your system Ektron CMS200 300 User Manual Version 4 5 Revision 3 404 Using the Data Designer Fed Beweroton Display Enter the text that appears when a user hovers the name cursor over this field Use See The Use Field on page 407 See The Allow Field on page 408 Default If desired you can insert a default image which might Image be the most common image or simply a reminder that an Location image needs to be inserted To help find the image click the From File button and navigate to image file You can only i
185. ine in the other directions to complete the polygon 4 Double click the mouse to terminate the polygon 5 To change the polygon s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Line Attributes Color Attributes Line Size 3 M Highlight Cancel Ektron CMS200 300 User Manual Version 4 5 Revision 3 268 Editing Images Rectangle Standard Toolbar Button Description Draws a rectangle To use this command click the rectangle command drag a rectangle and release the mouse To change the rectangle s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Attributes Line Attributes Color Attributes Line Size E I Highlight Cancel Redo Standard Toolbar Button Description Ektron CMS200 300 User Manual Version 4 5 Revision 3 269 Editing Images If you use the Undo command and then decide that it was a mistake use this command It re applies the changes from the command that occurred before you pressed Undo See Also Undo on page 278 Reset Zoom Ratio Standard Toolbar Button G Description Displays image at full size See Also Zoom In on page 278 Zoom Out on page 279 Rotate Standard Toolbar Button go Description Turns an image a specified number of degrees Note that the dialog box lets you rotate the i
186. ined in The Custom Tag Attributes Dialog on page 358 The tag name Tag Properties option is intended for developers so is not explained in this documentation This option is documented in the Developer s Reference Guide section Custom XML Dialog Boxes Inserting XML Tags some XML screens let you insert additional XML tags at certain locations If you move the cursor to a location where you can insert Ektron CMS200 300 User Manual Version 4 5 Revision 3 356 Editing XML Web Pages tags and right click the mouse the Insert Custom Tag option appears Insert HTML iv View as WYSIWYG View as HTML Picture Insert Custom Tag Book Section Tag Attributes Book Section Tag Properties When you click Insert Custom Tag another menu appears The top of the menu may list tags that can be inserted at your cursor s location according to the XML schema or DTD being used A schema or DTD describes the hierarchy of tags in XML For example Author Book Title description Insert Custom Tag In the above illustration the first three menu options Author Book Title and Description are tags that can be inserted When you Click a tag to insert it the Custom Tag Attributes dialog box appears For more information see The Custom Tag Attributes Dialog on page 358 After you finish working with the Custom Tag Attributes dialog box the selected tag is inserted at the location of
187. ing Table Width by Percentage Specify table width by percentage if you want the table to be resized as the user resizes the browser NOTE In order for the table to resize with the browser the Word Wrap attribute must be turned on in all of a table s cells For details see Word Wrap on page 329 For example if you specify that a table is 100 wide and your browser displays 14 inches across when it is maximized the table fills the screen except for the browser border Netscape Fille Edit View Go Communicator Help Home Search Netscape Frint Security Shop Stop If you resize the browser to half the screen the table will be about 7 wide You still see both columns but some of the data is moved Ektron CMS200 300 User Manual Version 4 5 Revision 3 296 Manipulating Your Table s Format down 5 Netscape File Edit View Go Communicator Help a A 2 ww wW Reload Home Search Netscape ied Back Table Properties Setting Table Width by Percentage To specify table width by percentage choose Percent in the layout section of the Insert Table dialog box Then specify the percentage at the Width field Insert T able Size Rows 2 Columns 2 Layout C Not Specified f Percent C Pixels Pee ee Serene Le ere ees Pae Ektron CMS200 300 User Manual Version 4 5 Revision 3 297 Manipulating Your Table s Format Specifying Table Width by Pi
188. ing instructions ili negligence or accident or iv modifications to the Software by any person or entity other than Company In the event of a breach of warranty Customer s sole and exclusive remedy is repair of all or any portion of the Software If such remedy fails of its essential purpose Customer s sole remedy and Ektron s maximum liability shall be a refund of the paid purchase price for the defective Products only This limited warranty is only valid if Ektron receives written notice of breach of warranty within thirty days after the warranty period expires 5 Limitation of Warranties and Liability THE SOFTWARE AND DOCUMENTATION ARE SOLD AS IS AND WITHOUT ANY WARRANTIES AS TO THE PERFORMANCE MERCHANTIBILITY DESIGN OR OPERATION OF THE SOFTWARE NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED EXCEPT AS DESCRIBED IN SECTION 4 ALL WARRANTIES EXPRESS AND IMPLIED ARE HEREBY DISCLAIMED NEITHER COMPANY NOR ITS SUPPLIERS SHALL BE LIABLE FOR ANY LOSS OF PROFITS LOSS OF BUSINESS OR GOODWILL LOSS OF DATA OR USE OF DATA INTERRUPTION OF BUSINESS NOR FOR ANY OTHER INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND UNDER OR ARISING OUT OF OR IN ANY RELATED TO THIS AGREEMENT HOWEVER CAUSED WHETHER FOR BREACH OF WARRANTY BREACH OR REPUDIATION OF CONTRACT TORT NEGLIGENCE OR OTHERWISE EVEN IF COMPANY OR ITS REPRESENTATIVES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS 6 Miscellaneous This
189. ion The Clean HTML option removes unnecessary HTML tags ensures that all tags begin and end properly and maximizes the page for efficiency As a result the page should be error free and load more quickly in a browser Also the appearance of clean HTML is more consistent when viewed in different browsers To clean your HTML follow these steps 1 Right click the mouse Ektron CMS200 300 User Manual Version 4 5 Revision 3 345 Working with HTML 2 Click Clean HTML code from the menu ert Loopy Paste Select All Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 WebeditPro XML cleans your Web page s HTML content Inserting Content from MS Office 2000 If you paste text into eWebeditPro XML from a Microsoft Office 2000 application such as Microsoft Word the following window appears HTML code generated by Office 2000 has been detected There iz excessive HTML code that may prevent you from changing text format Tou may clean the HTML code later by right clicking and selecting Clean HTML Code Do you want to clean the HTML code now For best results click Yes Ektron CMS200 300 User Manual Version 4 5 Revision 3 346 section 508 Compliance This section explains how eWebeditPro XML complies with section 508 of the Rehabilitation Act a law enacted by the United States government that requires Federal agencies to make their electronic and information technology a
190. ion Reverses an image horizontally left to right Click this command again to reverse the image horizontally right to left Image before horizontal flip Image after horizontal flip Image Info Standard Toolbar Button Ektron CMS200 300 User Manual Version 4 5 Revision 3 263 Editing Images Description Displays information about an image e image name e height and width in pixels e bit depth See Also Specifying Color Depth on page 279 e file format Line Standard Toolbar Button Description Draw a straight line To change a line s size or color right click it after drawing it To use this command click the line command drag the line and release the mouse To change the line s size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 264 Editing Images Open Standard Toolbar Button Description Select an image for editing The image can be on your computer or a local area network Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 265 Editing Images Load Image Look in Sy ew eblmage dit gt F E History ail i ee Deskto m Files of type JPEG Files jpa peg Cancel Open as read only To change the type of file that appears in the window click the down arrow circled above to the right of the Files of type field
191. ision 3 396 Using the Data Designer that your system administrator can customize the list so it may not match what is below Example Field Text Example Field Formula Add two numbers X Y Add the value in the first field X to the value in the second field Y Subtract two numbers X Y Subtract the value in the second field Y from the value in the first field X Multiply two numbers X Y Multiply the value in the first field X by the value in the second field Y Divide two numbers format number X div Y Divide the value in the first field X by O the value in the second field Y Format as a percentage format number X div Y Determine what percentage one 0 number X is of another Y For example if X 10 and Y 100 the result of the calculation is 10 Absolute value of a number X number X amp gt 0 2 1 The number regardless of the sign negative or positive Minimum of two numbers X number X amp lt Y The smaller of two field values Y number X amp gt Y Maximum of two numbers X number X amp gti Y The larger of two field values Y number X amp lt Y Zero if subtraction is negative X Y number X Y Subtract one number Y from amp gt 0 another X If the difference is less than zero insert zero Ektron CMS200 300 User Manual Version 4 5 Revision 3 397 Using the Data Designer
192. k Check out content block for editing Ektron CMS200 300 User Manual Version 4 5 Revision 3 Approving Declining Content Blocks on page 62 Managing Tasks on page 173 Deleting a Content Block on page 42 Editing a Content Block on page 39 11 The Button Menu Logout Log out of Ektron CMS200 300 view Logging Out of the of Web site Sample Site on page 9 Preview Preview content block before it is Preview on page 13 published Properties Open content block s View Content Viewing a Content Block page on page 31 View Display differences between a Comparing Versions of a Content previous and published version of Content Block on Difference content block page 84 View History Open View History area where you Viewing and Restoring can view previous versions of content Previous Content Blocks block on page 81 Workarea Opens Workarea from which you can The Workarea on perform all Ektron CMS200 300 page 14 tasks Meaning of Border Color Each border color indicates the status of the content block These colors are explained in Appendix A Content Statuses on page 417 To see a more detailed status of any Ektron CMS200 300 content block hover your cursor over the properties button If you do the content block s title and current status appear illustrated below MEW FEATU Tithe Trinity In Line Pipe Submitted by John Edit Trinitys new pipe and m
193. k Link Your Web masier can add to the Hyperlink dialog box any number of Quick Links that is Web addresses that you can link to simply by selecting an item from a drop down menu Quick Link select link Ektron Technical Support Quick links are quick because you do not need to enter or know the url of the destination Web page your Web master has already stored that information for you To apply a Quick Link follow these steps 1 Select the source text or image Ektron CMS200 300 User Manual Version 4 5 Revision 3 338 Using Hyperlinks 2 Click the Hyperlink button 1B The Hyperlink dialog box appears Hyperlink Information Type http l Cancel Link https 2 Bookmark Test Target Frame Quick Link ii j select Tal 3 Click the down arrow to the right of the Quick Links field A list of Web pages that your Web master has pre loaded appears Click an item from the list to select it 5 If desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page 335 If you leave the Target Frame field blank the new window replaces the current window 6 Click OK Entering a Hyperlink Manually To create a hyperlink follow these steps 1 Select the source text or image Ektron CMS200 300 User Manual Version 4 5 Revision 3 339 Using Hyperlinks 2 Clic
194. k the New Hyperlink button The Hyperlink dialog box appears Hyperlink Information Type http l Cancel Link https 7 Bookmark Text Target Frame Quick Link 3 select link 3 Click in the Link field after nttp 7 Then enter the address of the destination Web page For example to enter a hyperlink to the ektron Web site enter www ektron com 4 lf desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page 335 If you leave the Target Frame field blank the new window replaces the current window 5 Click OK Testing a Hyperlink Within the eWebeditPro XML editor you can test a hyperlink To do this double click it That action launches the Web page assigned to the hyperlink Creating a Hyperlink to a Location Within a Web Page sometimes the destination Web page contains bookmarks and you want to jump from your page to a bookmark on another page Bookmarks are described in Using Bookmarks on page 333 Ektron CMS200 300 User Manual Version 4 5 Revision 3 340 Using Hyperlinks To create a hyperlink that jumps to another page s bookmark follow these steps Go to the destination Web page 2 Click the bookmark that you want to jump to For example on the illustration below the text Benefits to Partners jumps to a bookmark further down on the page
195. ked In Content y i ehecked Our conte L Content Currently Checked Out 3 Content Awaiting Approval 3 e New Content Repor Submitted Content e Content Pending St Tasks 0 Expired Content Rep g j Done Ea Haai eg 2 Internet a 2 From the lower left frame click Settings Ektron CMS200 300 User Manual Version 4 5 Revision 3 168 Administrator Workarea ee AAA PEE arr en ern iin cere ae irra noe bias eee ree erin ee een Bie rt 3 From the top left frame click Help E A X O Settings 3 User Profile Se Help 4 The help screen appears in the right frame Ektron CMS300 Help Manuals Developer Manual Administrator Quickstart Manual Administrator Manual User Manual Setup Manual Ektron Web Site Online Resources Visit Help Page on Ektron com What s new with Ektron ChMS300 Ektron CMS300 Feature Tour Learning Center Developer Resources Have a question Request a demo fram Ektron 5 Click on a link to open the manual or Web page Ektron CMS200 300 User Manual Version 4 5 Revision 3 169 Administrator Workarea NOTE Your computer requires an internet connection to access the online resource links Ektron CMS200 300 User Manual Version 4 5 Revision 3 170 Searching for Content Searching for Content some Ektron CMS200 300 Web pages include a search window Search f All the words any of the wards C Exact Phrase C Match Partial Words To use this window
196. l 3 e New Content Repor Submitted Content e Content Pending St Tasks 0 Expired Content Rep Ey Done Ea Haai eg 2 Internet a 2 From the lower left frame click Settings Ektron CMS200 300 User Manual Version 4 5 Revision 3 164 Updating Your User Profile 3 From the top left frame click User Profile i x Settings SHES User Profile H Help 4 Your user profile appears Yiew User Information jedit Username jedit First Name John Last Name Edit User Language Anp Default E Mail Address Mone Specified E Mail Notifications E Mail Disabled This User currently belongs to these User Groups Everyone 5 Click the edit button EM in the top left corner Ektron CMS200 300 User Manual Version 4 5 Revision 3 165 Updating Your User Profile 6 The Edit User Information screen appears The following table explains the fields on it that you can edit Field Description 0 Password If desired enter a new password into this field If you change your password you do not need to log out then log back in However the next time you log in you must use the new password Confirm your new password by retyping it into this field Pwd User Select a new language in which to view the Ektron Language CMS200 300 Web site Click the black down arrow on the right circled below to see a list of choices User Language English LIS E Mail Address pislememe
197. l Ships RC Sportster Ektron CMS200 300 User Manual Version 4 5 Revision 3 161 Administrator Workarea 4 Click Delete 5 A confirmation message appears 6 Click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 162 Updating Your User Profile Updating Your User Profile When a new user is added to an Ektron CMS200 300 Web site the administrator sets up a personal profile for him It contains information such as password and e mail address You can update some of your personal profile information when needed This section explains how to modify your personal profile Viewing Your Profile Before changing your personal profile you must view it To do so follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 163 Updating Your User Profile 1 Access your Smart Desktop See Also Understanding the Smart Desktop on page 15 a Ektron C5300 Workarea for John Edit Microsoft Internet Explorer Selo E F 4 f PR rel URRAN oa WT aae Te ty MOR ERE RO ER eee RENTER Si ia il i cea al aed Serene T ee E Ff sm Le A ee Ce n i rm Haren irl od L ees ate aaa er a a a DA Sra id sei Ll ees Pr htt tat r A AL h i E fh fms es oes a Tread i hes m Wir d MJI q 1 x Smart Desktop for John Edit Smart Desktop s Tasks SHES Reports Aporovals Checked In Content e ehecked Our conte L Content Currently Checked Out 3 Content Awaiting Approva
198. la Total a list of numeric values sum X text Total all values in a single repeating field Here s an example Plain Text Field properties Name Miles Allow more than one Validation non negative whole number XML Data lt root gt lt Miles gt 89 lt Miles gt lt Miles gt 12 lt Miles gt lt Miles gt 23 lt Miles gt lt Miles gt 19 lt Miles gt lt root gt sum Miles equals 89 12 23 19 143 Only elements that contain a value are summed Empty elements are excluded Ektron CMS200 300 User Manual Version 4 5 Revision 3 399 Using the Data Designer Example Field Text Example Field Formula Average a list of numeric values format number sum X text Calculate the average of all values in div count X 0 a single repeating field To continue the example from the Total a list of numeric values field above Plain Text Field properties Name Miles Allow more than one Validation non negative whole number XML Data lt root gt lt Miles gt 89 lt Miles gt lt Miles gt 12 lt Miles gt lt Miles gt 23 lt Miles gt lt Miles gt 19 lt Miles gt lt root gt Average 89 12 23 19 143 divided by the number of values 4 35 75 Only elements that contain a value are summed Empty elements are excluded Count the number of values in a count X Calculate the number of values in a list single repeating field To continue the example from the Total a lis
199. lder on page 122 2 Access the View Collection Screen as described in Viewing a Collection on page 126 3 Click the Remove button The Delete Items from Collection screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 136 Administrator Workarea 5 Click boxes next to links that you want to delete Select All Clear All Title D UR HomePage Content 1 ict LC Support Page B ct i Plastic Molder 123 13 CT LC RC Cheetah 5 CI RC Redstar 7 ct is Contact Ektron 15 JC LC New Content Block 17 JC Click Select All to select all boxes Click Clear All to remove all check marks 6 Click the delete button h Reordering Collections List After a collection is created and more than one content block is assigned to it you can reorder the collections list To do so follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 122 2 Access the View Collection Screen as described in Viewing a Collection on page 126 3 Click the Reorder button 24 4 The reorder collection screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 137 Administrator Workarea E Ektron CMS300 Workarea for Application Administrator Microsoft Internet Explorer Content a Human Resources 4 Marketing we Products ao Suppo
200. lick Only one For example if you click More than one and the choices are music art sports the user could select all three choices If you click Only one the user could only select one choice Appearance Click Vertical List to arrange the choices vertically e t aera SE Apply Style JL O art C musie sports Click Horizontal List to arrange the choices horizontally EA EETA LE I Bj Apply Style Normal le att music sports Ektron CMS200 300 User Manual Version 4 5 Revision 3 388 Using the Data Designer ee Item List This section of the screen displays the items that you enter in the Value and Text fields Buttons near the bottom of the screen let you remove items from this list as well as rearrange them Move Up Move Down Remove Place a check in the box of any item to be checked by default on the data entry screen If you do the user can accept the default or uncheck the item by clicking in the checkbox Note that if Only One is selected under Allow selection above only one item can be selected Value Enter the value that is collected when the data entry user selects this item For example if Interests appears in the Name field and you want music to be collected when the data entry user selects this item and saves the page enter music here Caption Enter text to describe this item on the data entry screen After you insert this field onto the screen you can
201. lity aluminum This new pipe is more durable wings and a wing span of 71 this is one plane that and will withstand a bad crash has to be seen Copyright 2003 Ektron Inc Sample Site After you log in to Ektron CMS200 300 you will see that the page has three content blocks each surrounded by a border Ektron CMS200 300 User Manual Version 4 5 Revision 3 1 Introduction to Ektron CMS200 300 RG international Home Products Support News Careers Search Calendar RRhAGFSe Lots of new features in Ektron CMS300 Login contact E Cy A A i a a S Y A k h E a e S e WEW FEATURE Trinity In Line Pipe NEW PRODUCT Introducing the RC Redstar Trinitys new pipe and manifold are for rear exhaust RC International is proud to introduce the RC engines and are now used in both the Sportster and Redstar This new addition to the RC International the cheetah Both the manifold and pipe are made fleet brings new options to our customers With from high quality aluminum This new pipe is more laser cut balsa wings and a wing span of 71 this ts durable and will withstand a bad crash one plane that has to be seen Your system administrator controls the design of each page and determines which content blocks appear in which location lf granted permission by your administrator you can create new content blocks and edit or delete existing ones Most of your work with Ektron CMS200 300 involves working with content blocks
202. ll Padding To assign cell padding to your table click the Cell Padding field on the Insert Table dialog box Enter the number of pixels Ektron CMS200 300 User Manual Version 4 5 Revision 3 331 Working with Table Cells Assigning Cell Spacing To assign cell spacing to your table click the Cell Spacing field on the Insert Table dialog box Enter the number of pixels Ektron CMS200 300 User Manual Version 4 5 Revision 3 332 Using Bookmarks Use a bookmark to let a user jump from any word phrase or image to another place in a file On your Web page text appears in a different color to indicate that additional information is available at the bookmark s location For example if your Web page includes meeting minutes the top of the page could list the meeting dates You could then assign a hyperlink to each date and a bookmark to each set of minutes The user sees that a date Is in a different color so clicks the date to jump to the bookmark that marks the location of the meeting minutes Creating a Bookmark on page 333 describes how to set up a hyperlink to a bookmark within a file You can also set up hyperlink to e another Web page This procedure is described in Using Hyperlinks on page 337 e a bookmark within another Web page This procedure is described in Creating a Hyperlink to a Location Within a Web Page on page 340 This section explains e Creating a Bookmark e
203. location You can move the menu anywhere on the screen 4 After you place the menu where you want it release the mouse button Changing the Menu s Orientation To change the menu s orientation follow these steps 1 Drag the menu from the toolbar 2 Move the cursor to the bottom of the menu until it becomes a double headed arrow illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 213 Customizing Your Toolbar Edt RBM oa wXAee BS 3 Drag the cursor to the lower left As you do the menu s orientation changes from horizontal to vertical illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 214 The Context Sensitive Menu This section explains the functions available on the menu that appears when you right click the mouse within the eWebeditPro XML editor You can also access this menu by pressing the application key E Because this menu can change depending on what you are doing it is called a context sensitive menu Menus Cut Copy Paste Paste Text Select All Clean HTML Hyperlink Insert HTML wv View as WYSIWYG View as HTML Picture Insert Custom Tag NOTE A different context sensitive menu is available when your cursor is within a table That menu is described in The Table Context Sensitive Menu on page 290 The following table lists the menu options and where to get more information on each Ektro
204. lustrated below View Content RC International Announces the RC Cheetah Content Title RC International Announces the RC Cheetah Content ID 11 Status Approved Published Last User To Edit admin Last Edit Date 27 Aug 2002 02 43 PM Start Date None Specified 3 Click the Add Content or Edit Content button to invoke the editor 4 Create or update content in the editor Ektron CMS200 300 User Manual Version 4 5 Revision 3 70 Approving Declining Content Blocks Ektron CMS300 Add Content News Microsoft Internet Explorer Comment M Add to Quicklinks table M Content Searchable Start Date End Date lea Apply Style gt Normal Verdana gt 2 10 pt ie A dy B U A Homere eee sami E Done loading ee RS i 2 Internet 2 5 Click the submit button iatihe top of the window 6 The content block is now in the approval chain The first user in the approval chain receives an email saying the content block is ready for approval Ektron CMS200 300 User Manual Version 4 5 Revision 3 71 Approving Declining Content Blocks amp Request for content approval File Edt View Tools Message Help Lena amp w 2 A Fr Fromm Webmaster yourcomparny corm Date Friday May 03 2002 4 16 PM To SportsE ditorn yourdomain com Subject Request for content aporoval The content Red Sox Win World Senes has been submitted for your approval by Sports Writer To locate t
205. mage e left or right e 90 180 or 270 degrees e any number of degrees between 1 and 359 Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 270 Editing Images w Rotate 0 Right 7180 C 270 fao 1 355 cel Save Standard Toolbar Button tl Description Save changes to an image If required information is missing such as the image name you are prompted for this information Ektron CMS200 300 User Manual Version 4 5 Revision 3 271 Editing Images Dialog Box Save Image As ea Save ini ADOBEAPP image gear Program Files EDE C Inetpub CI PSFONTS CFUSION Install L System Volume Config Msi OnE dit_Marual Tech Pubs det Documents and Settings rmspclrit Temp EktronD ew MSSOQL unzipped ewebeditpra My Music wl file drop Norton SystemVorks20071 v4 vbroker My Documents framemaker test portutility Wiewletb uildere Merce _ Be i File name Untiteat we Save az type GIF Files gif Cancel Mu Network P History me NOTE The dialog box only appears the first time you save the image If you later want to save it to a different folder or under a different name or file type use the Save As command Save As Standard Toolbar Button Description Save the current image under a different name or format For example you might save mypicture gif as mypicture jpg Your system administrator determines which file formats are availabl
206. mean that the content block is checked in A checked in content block is one to Ektron CMS300 User Manual Version 4 5 Revision 3 For more information see Editing a Content Block on page 39 Adding a Content Block Summary on page 53 Adding or Editing Metadata on page 59 Deleting a Content Block on page 42 418 Appendix A Content Statuses which changes were made after which it was checked in instead of being submitted or published When a content block is checked in it is accessible to all users who have permissions to edit it They can check it out and change it Keep in mind that the content seen on the template is not the same as the content in the editor view ktr C ontent Title About Us Checked In by Application Administrator Ektron is a recognized international leader in Web content authoring and publishing Ektron s easy to use affordable a full featured content management systems address the c organizational need of simplifying dynamic Web content rmananement Wath Ertron s hrowecer hasced soliitinns hrisiness See Also Example of an Approval Chain on page 198 Listed below is a description of each option that you may perform on a checked in content block Button Name Description For more information see Edit Check out the content block to Editing a Content Block on Cy change it page 39 Edit Summary Edit the brief summary used to Adding a Content Block
207. mits a new or edited content block If e mail is enabled an e mail is sent to the next approver in the approval chain The following example follows a typical content block from creation to publication Three users make up this approval chain e Sports Writer creates sports content e Sports Editor edits and publishes all sports articles e Editor In Chief edits and publishes all articles Each user has different permissions corresponding to their roles Ektron CMS200 300 User Manual Version 4 5 Revision 3 68 Approving Declining Content Blocks Creating a Content Block The first step is to create a content block To create a new content block 1 Log in to Ektron CMS200 800 as a SportsWriter 2 Navigate through the content folders in the Workarea until you find a content folder you have permissions for If you have permission to add a content block the Add Content Block button E appears on the View Contents of Folder screen illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 69 Approving Declining Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer me 3 Content HS Human Resources Ho Marketing 8 News He Products HS Support aH Syndication Ticlick here to add a new content black to this Folder Last Editor If you have permission to edit a content block the Edit Content Block button L appears on the View Contents of Folder screen il
208. mps within a file see Using Bookmarks on page 333 For example if your Web page includes a jump to the Ektron Web site you would enter the text to indicate the jump for example Ektron Web Site then create a hyperlink to www ektron com When users see Ektron Web Site in a different color they can click the text to jump to the site Although most jumps go to the top of another Web page you can also jump to a bookmark within a Web page This section explains e Creating a Hyperlink e Testing a Hyperlink e Creating a Hyperlink to a Location within a Web Page e Editing a Hyperlink e Removing a Hyperlink e Preventing a URL from Becoming a Hyperlink Creating a Hyperlink When creating a hyperlink you must specify a e source the text or image the user clicks to move to the destination e destination the Web page to which the display moves when the user clicks the source Ektron CMS200 300 User Manual Version 4 5 Revision 3 337Z Using Hyperlinks To continue with the above example Ektron Web Site is the source and the Web page available at www extron com IS the destination To create a hyperlink click the Hyperlink button B When you do the Hyperlink dialog box appears From there you can select from a list of Web pages also known as Quick Links Or if the page you are jumping to is not on the list enter the url address of the destination Web page Each choice is described below Using a Quic
209. ms Used in this Chapter cccccsseessssseeseesseesenneeseeseeseens 99 Accessing The Library sciscseccevessccveniccancsetcnnenncsanvecimsanimessecccsenes 100 Searching the Library sscscassssisnsdstaarceacreundenatieverensemmenniensins 102 PS EN OE E ENEE E E E AEN 104 PODO I gria te gua dees niepectewieesmanieceedeacsterudiacsemesas 117 UE a cs se ers cn es cece esc eee 117 UNS aariin ianiai aa 119 Working with Collections ccsseeceseeeeeeeeeeeeeeseees 121 Ektron CMS200 300 User Manual Version 4 5 Revision 3 vi Finding CONCCUOINS a niictaderesinided cc datetee ects ai 122 Viewing a Collection sssssnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn na 126 Creating a Collection cccccsssecseesseeseesseeeenseseenseesenseesensees 128 Editing Content Blocks in a Collection sssecceeeeseeeees 136 Reordering Collections List sccceecssseeeseesseeeseenseeeeees 137 Editing Collection Information cccccssseeseeseeseneesseeseeees 138 Deleting a Collection ccccccseeeeeeseeeeneeeeneeeeeneeseaeesoneeneeees 139 Working with Calendars c ssccessecseeeeeeeceseeeneeenees 140 Understanding Calendars cccccssscessesseeceeseeseeseeseessenseaes 141 Accessing the List of Calendars 00 cccceeeeeeeeeeeeeeeeeeeeeeees 143 Viewing a Calendar cccssscccessseeceeeeseeeseeeeessensenseesenneeseenseses 147 Viewing a Calendar E
210. n CMS200 300 User Manual Version 4 5 Revision 3 215 The Context Sensitive Menu Menu Option Lets you For more information see Menus View all toolbar menus Using eWebeditPro XML without a Mouse on page 348 Cut Remove selected text and graphics Place that data into temporary memory If you later cut or copy more information into memory the information in memory is lost Copy Copy selected text and graphics into Copying from Other temporary memory Leave selected data Applications on page 219 where it is If you later cut or copy more information into memory the original information is lost Paste Insert the most recently cut or copied text and graphics at the current cursor location Paste Text Paste the contents of the clipboard as plain text That is all HTML tags including images are not pasted This button is helpful when you want to eliminate the HTML formatting of the text being copied Select All Select all information on your page After you select it you can cut it copy it etc Clean HTML Remove unnecessary HTML tags Cleaning HTML on page 345 Hyperlink Create a link to another Web page ora Using Hyperlinks on spot within the current page page 337 Edit HTML Edit your page s HTML Editing a Section of a Page on page 344 Insert HTML Insert HTML onto the page at the cursor Inserting HTML on location page 344 Ektron CMS200 300 User Manual Version 4 5 Revision 3 216
211. n appears in the text to indicate it see illustration below Other users editing that content will see the icon and can click it to view and possibly update the comment When the content is published the comment is invisible E Comment Microsoft Internet Explorer gi Apply Style CBB BI amp 4 nbsp John Please review the text about updating to verify accuracy Thanks Bill XML Commer Comin ent gter editoi published t Notes can E feature The clicks a tool enters the other users possibly up OK Cancel WIth this cc moves thro E bos ooo O l l n Ektron CMS200 300 User Manual Version 4 5 Revision 3 415 Entering Comments To enter a comment follow these steps 1 Move the cursor to text that needs a comment Click the comment toolbar button An editor pops up to accept the comment Enter the comment and click OK Ektron CMS200 300 User Manual Version 4 5 Revision 3 Appendix A Content Statuses Appendix A Content Statuses The table below describes all possible content statuses The rest of this appendix explains each status in more detail Letter Border Color Praa _ o Submitted for Approval Marked For Deletion Pending Go Live Date Content state Through the workflow and published on the Web site Currently being edited Has not been checked in Checked in for other users to edit Saved and submitted into the
212. n displays a screen that prompts you to enter keywords and then finds content blocks that contain those keywords See Also Searching for Content on page 1 1 The Editing Process After you find the content block you click the Edit button L to open it in an editor Below is an example of a content block in the editor Ektron CMS200 300 User Manual Version 4 5 Revision 3 3 Introduction to Ektron CMS200 300 ae Ektron CMS300 Edit Content Microsoft Internet Explorer Title TE In Line Fipe comment Start Date S End Date E VE E Apply Style Normal Verdana 2010p A J E7 UA ear IE HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash The editor resembles popular word processing software You can enter text then select it and click a button to change its display properties For example you can make text bold change the color or copy and paste it You can also insert images tables links to other Web pages and check spelling The Lifecycle of a Content Block After you edit the content block you typically submit it for approval by one or more individuals who oversee changes to your Web site These people can review edit and approve the change When t
213. n eWebeditPro XML cccccssseeeeseeeeseeeeseeneeees 364 Design Mode vs Data Entry Mode csssccssssseeseeseeeeees 366 Designing a Screen cccceeeeeeeceseneeeceenseeeesneeeseeenneesseenneenees 366 Inserting a Field Type assnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn e 367 Sample Screen Design sasssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 369 Data Designer Field Types sscssscsssscseseeesseneneeenseeeneeeeseeeaes 375 Entering Comments ssinvnnssineianvinesiensinein 415 Appendix A Content StatuSes cccccsssestesseeeeneeeeenees 417 PROT CONTEM seatetacsodarsecnssagetdennsesleaeatalera eatcnaieuateatceciccauseiaes 418 Checked In O20 eee ne eee See enon 418 Checked Out Content cccccceeseesesseecenseeeesseeeenseesenneeseeseeses 421 SUbMItted Content assises nsa 421 Marked for Deletion Content scsccseeseeceesseseeeseeseeneeseees 423 Pending Start Date Content cccceeeseeeeeceeseeseeseeseeeseeseees 424 Staged Content iste teaseetsinnatsanesentndeaceseeaniensdccsntceedusdeaedusiatateanens 424 Ektron CMS200 300 User Manual Version 4 5 Revision 3 X Author s Note Author s Note This manual documents both Ektron CMS200 and Ektron CMS300 With the exception of a few features that are labeled CMS300 only Ektron CMS300 and Ektron CMS200 have the same functionality In this manual some screens show CMS300 in the title bar and s
214. n text field when you want the user to enter an unformatted free text response Plain Text ab NOTE If a plain text field tries to perform a numerical calculation with a value that is blank or contains letters Nan appears in the field Nan stands for not a number If a plain text field tries to divide by zero Infinity appears Plain Text Field vs Rich Area Field The following capabilities are available with a plain text field but not a rich area field Ektron CMS200 300 User Manual Version 4 5 Revision 3 379 Using the Data Designer e You can validate the user response For more information see Validation on page 383 e You can adjust the field s width by dragging it See Resizing a Plain Text Field on page 384 e The text can be read only or hidden The following capability is available with a rich area field but not a plain text field e In Data Entry mode the user can change the text s format size style etc along with adding hyperlinks using eWebeditPro XML s formatting capabilities e You can enter custom tags Dialog Box Plain Text Field Fa Name Field P ndered Display name Field 1 Default value FO Allow f Only one Use f May not be removed May be removed More than one Options Validation Validation Ho validation P Allow multiple lines Invisible Cannot be changed Custom Validation Caption Text Fields on the
215. n using the Checkin toolbar option aly New Content Report The new content report displays all the content blocks that have been created and saved but never published To learn how to access sort view and select content blocks listed on this report see Accessing the Reports Folder on page 91 Submitted Report The submitted content report allows you to view all content blocks in a submitted status To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 Viewing Position in Approval Chain While viewing the submitted content report you can view a content block s position is its approval chain Below is an example of the view content screen The next approver in the approval chain is denoted by red text on the Approvals line Ektron CMS200 300 User Manual Version 4 5 Revision 3 97 Administrator Workarea View Content Trinity In Line Pipe Staged Version Content Title Trinity In Line Pipe Content ID oe Status Submitted for 4pprovalis Last User To Edit jedit Last Edit Date 04 Dec 2003 11 14 AM Start Date Hone Specified End Date Hone Specified Date Created 04 Dec 2003 10 24 4M Approval Method Do Not Force All Approvers Approvals E admin D re rive D x Pei dia m ea ap IT oo irs a on a _ bL m 28 E peed goes hk Pending Start Date The Pending Start Date report allows you to view all
216. ncel 3 Enter the attribute into the new line circled in the illustration above 4 Press Insert to close the dialog box and insert the tag NOTE If you insert some new tags to this screen and then decide you do not want to insert one of them click the unwanted tag and press the Delete button to remove it from the list Ektron CMS200 300 User Manual Version 4 5 Revision 3 362 Using the Data Designer NOTE This feature is only available with Ektron CMS300 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com Introduction eWebeditPro XML s Data Designer feature lets you design a screen that collects information from users and stores it as XML data Creating the screen is simple and requires no knowledge of XML NOTE When using the Data Designer feature the following browsers are supported Netscape 6 2 or later Internet Explorer 5 5 or later For example you may create the following screen S2BAMH Sool S EE QBs Apply Style Normal 7 Anal Helvetica 2 10 pt nbsp ys tae a Se rs ae es eel This screen can store information entered by a user as the following XML lt address gt lt street gt 123 Sesame St lt street gt lt city gt New York lt city gt lt state gt NY lt state gt lt address gt Ektron CMS200 300 User Manual Version 4 5 Revision 3 363 Using the Data Designer Note that the stre
217. nd then enlarged so you can see the pixels that make up the picture Ektron CMS200 300 User Manual Version 4 5 Revision 3 239 Inserting Images regular size enlarged to show pixels Setting a Border To add a border around a picture enter the border s thickness in pixels in the Border Thickness field on the Picture Properties dialog box Layout width fi E fi G Height Border Thickness p Alignment Not set T Reset Here is a picture with a 1 pixel border Here is the same picture with a 10 pixel sons Wl lf the picture is not a hyperlink its border is black If the picture is also a hyperlink the border is the same color as a hyperlink for example blue or purple if visited Ektron CMS200 300 User Manual Version 4 5 Revision 3 240 Inserting Images Aligning the Picture To align a picture use the Alignment field on the Picture Properties dialog box Layout width Height Border Thickness Alignment Reset When deciding how to align a picture you need to become familiar with these terms e baseline of text the imaginary line on which the text lies Some letters Such as g p and y have descenders segments of letters that extend below the baseline e bottom of text the lowest section of a line to which a descender extends e top of text the highest spot of a line to which any segment of a letter extends e vertical center the midpoint between the t
218. net Explorer fel nts of Folder cd B 192 168 0 171 CME L j Ty e A SHE Content SE Forms He Human Resour HS Marketing He Products aS Support a Syndication Title ID Status Date Modified Last Editor Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator Application Greeting 24 04 Dec 2003 10 57 AM Administrator Application Home Fage Content 1 04 Dec 2003 10 20 AM Administrator Application Introducing the RC Redstar 23 04 Dec 2003 10 26 AM Administrator Application Private Content 2 03 Mar 2004 03 12 PM Administrator Application Support Page 5 27 Aug 2002 02 18 PM Administrator Application Trinity In Line Pipe oe 04 Dec 2003 11 12 AM Edit John Emese 3 3 Click the Add Folder button amp 4 The add sub folder screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 44 Working with Folders and Content Blocks Jj Ektron CMS Workarea for John Edit Microsoft Internet Explorer si Content Management Add a Subfolder to folder Content A i27 0 0 7 cMSsamp d he Content 7 hae Forms Foldername 3 aC Human Resource FO S SLI Marketing Style Sheet filename for this folder leave blank to inherit 1 Products B0 Syndication The inherited style sheet for this folder is default css 20 Library B ano E E nn Template filename for this folder leave blank to inherit aC Reports The inherited template for this folder is index asp User Pro
219. ng Previous Content Blocks on page 81 eeej Ektron CMS200 300 User Manual Version 4 5 Revision 3 25 The Workarea e pe View Published Displays currently published version of content block By View Staged Displays staged content See Also Staged Content on page 424 Ektron CMS200 300 User Manual Version 4 5 Revision 3 26 Working with Folders and Content Blocks Working with Folders and Content Blocks Every content block resides in the Content folder or one of its sub folders So to work with an existing content block or create a new one you must first navigate to its folder A typical content folder screen appears below It consists of three sections e The top left frame shows the folder structure You can click any folder to display its content blocks in the right frame while its sub folders appear below it e The right frame shows content blocks in the currently selected folder Above the right frame is a toolbar of buttons that represent tasks you can perform on a selected content block e The lower left frame shows Ektron CMS200 300 s top level folders Ektron CMS200 300 User Manual Version 4 5 Revision 3 27 Working with Folders and Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer ene VWorkarea l A X View Contents of Folder Cy O 192 168 0 171 CME E FS F Fi Gh h W oe ee i Da Bem a am D Ba D B A a Doa D a D D Da D Da Dem A D
220. niediaisdeiandevnaserisdeadades 54 Adding or Editing Metadata ccssccsseeseeeeeeseeeees 59 What is Metadata asnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnna 59 Approving Declining Content BIOCKS 002see0 62 Approve Decline One Content BIOCK cccsseeeseeeeeeeeeees 63 Approve Multiple Content Blocks csccceeeeeeeeeeeeeeeeeeeeeees 66 Example of an Approval Chain cccccssscsssseeeseseeeeseseeeeesenees 68 Viewing and Restoring Previous Content Blocks 81 Comparing Versions of a Content Block 005 84 Velie o O ein ae e ene E a 84 When Can Compare Content cccsscsseeeeseeseeeeseseeeeeeeseeeees 84 The Compare Content WINdOW cccsssseecesseeseneeseeeeenseees 85 First Use of the View Content Difference Feature 90 Content Workflow Report cccsseccssesceseeceseeeenesenes 91 Accessing the Reports Folder sssccsssesessesceseeeeseeeeseseenees 91 Approvals ReporilS eee eee 95 Checked In Report cccccsssccsssseccensecceessseessseecenseseeaseeseesseees 96 Checked Out Report iiviisinuctesnenatinessarensssenssmisiasiedinintanesieiantooneiese 97 New Content Report aassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenna 97 I ROPOT aiarar 97 Pendi o Start Dat seusan 98 Expired aN iscissi eaischanadsreddianstamnetdnesiuaceadens 98 Dy FOET ees 99 Ter
221. nks they will be inoperative after the content block is deleted Overwrite Replaces an image or file with a newer version See Also Overwriting Files on page 112 Preview Previews item that was or will be added See Also Preview on page 13 Publish Save and publish the content block 4 Ektron CMS200 300 User Manual Version 4 5 Revision 3 24 The Workarea Remove Removes items from folders and lists in the Workarea Reorder Changes the sequence of links in a collection See Also The screen is refreshed and the content folder is deleted on page 46 Restore Restores previously published content block See Also Viewing and Restoring Previous Content Blocks on page 81 Saves content that was modified Search Searches content and library folder screens See Also Searching the Library on page 102 Searching for Content on page 171 Show Calendar Displays the calendar in the workarea See Also on page 124 Submit Saves and submits content to next approver in the approval chain See Also Example of an Approval Chain on page 198 Update Changes are saved and content is updated View Date View all calendar events for a selected day See Also on page 124 View Difference Opens the View Content Difference feature See Also Comparing Versions of a Content Block on page 84 View History View history of selected content block See Also Viewing and Restori
222. nsert an image file whose extension appears between the lt validext gt tags in the configdatadesign xml file For example lt validext gt gif jpg png jpeg jpe doc txt lt vyalidext gt File Link Field E Use a File Link field to place an icon on the screen which the user in Data Entry mode can use to link to any file such as a Microsoft Word document or a gif image file You can also use an Image Only field to let the user insert an image See Also Image Only Field on page 403 Using a File Link Field in Data Entry Mode In Data Entry mode the file link field s caption appears followed by this icon E When the user clicks the icon this screen prompts the user to specify a file and a caption for it NOTE The user can only insert a file whose extension is defined within the lt validext gt element of the configdataentry xml file Your system administrator can help you do this Ektron CMS200 300 User Manual Version 4 5 Revision 3 405 Using the Data Designer Select File x http localhostemwebeditprod samples as Dialog Box File Link Freld ee Se Fields on the File Link Field Dialog eto Enter the name of the field Note that you cannot enter spaces nor most special characters amp lt gt into this field See Also The Name Field s Default Value on page 377 Ektron CMS200 300 User Manual Version 4 5 Revision 3 406 Using the D
223. ntent Blocks Fld Deseription Start Date When the content block goes live on Web site if specified by user when creating or editing content End date When the content block becomes inactive on Web site if specified by user when creating or editing content Date Created When the content block was originally created Approval Method Set up by system administrator to determine approval chain Approvals The approval chain for the content block The current approver for the content block appears in red History Comment A comment given to the content block by the editor The body of the content block which appears on the screen At the approval window the Sports Editor has several options Button eects Approve Sends content to next approver in approval chain Ea Decline 1 Sends email to creator notifying him her that content was declined 2 Removes content from approval chain Invokes the editor The approver can make changes to content block For demonstration purposes we ll choose Approve Second Approver After the content block is approved the next approver in the approval chain receives an email saying that the content block is ready for approval Ektron CMS200 300 User Manual Version 4 5 Revision 3 75 Approving Declining Content Blocks amp Request for content approval iss Eile Edt View Tools Message Help amp G Bw C2 B X E Fromm Webmaster ourcomparny corm Date Fri
224. ntent block awaiting his approval 5 EditorlnChief reviewed and published the content block to the Web site 6 SportsWriter receives an email that the content block was published on the Web site Ektron CMS200 300 User Manual Version 4 5 Revision 3 80 Viewing and Restoring Previous Content Blocks Viewing and Restoring Previous Content Blocks Past revisions of published content blocks are available unless your system administrator has purged the old versions Your ability to view a content block s history is determined by your user privileges NOTE This section explains how to view and possibly restore older versions of a content block To see a change by change comparison of two content blocks use the View Content Difference feature explained in Comparing Versions of a Content Block on page 84 To view and restore a historical version of a content block follow these steps 1 Navigate to the content block whose history you wish to view 2 Select the view history button tf 3 The content history window appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 81 Viewing and Restoring Previous Content Blocks Hiep Cette History Prale Canbeat eid pun t Content Tithe Prrate Concent 1 ULME oi Fe Content I z dida att Licer To edit sarran Aa i pmpa LtEd Date C3Mar 200 03 12 PM Sart Mabi Honi ipse Emi Date Hong Soa pec Tate Created TlFeh 200 1 04 55 2M Hitiry Comme onl ues eed member
225. o format text on a Web page Assigning a Cell Border Color Each cell also has a border that separates it from the other cells and the table border By default a cell s border color matches the table border However you can individually change a cell border color see Setting a Cell s Border Color on page 312 To assign a color to your table s border click the Border Color field on the Insert Table dialog box Border Color Border Size When you click that field a color selection box appears Click the color that you want to apply to the table s border Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User Manual Version 4 5 Revision 3 305 Manipulating Your Table s Format Basic colors EE EHHH Define Custom Colors gt gt OF Cancel A large question mark appears next to your cursor Drag the question mark to the area of the dialog box that you want to learn about 4 Click the mouse button A box appears with instructions for that area Assigning Border Size You can also adjust the size of a table border Size is measured in pixels one pixel 15 pixel table border table border To assign a border size to your table enter a number of pixels into the Border Size field on the Insert Table dialog box Ektron CMS200 300 User Manual Version 4 5 Revision 3 306 Manipulating Your Table s Form
226. o insert a picture from your computer follow these steps Click the Browse button 2 Navigate to the file that you want to insert and press Open to insert it Your Webmaster can set a maximum size in kilobytes for images If you select an image that exceeds the maximum an error message appears and you cannot insert it Your Webmaster can also restrict the type of image file you can insert For example if your Webmaster does not authorize you to insert bitmap bmp files and you try to do so an error message lists valid file extensions and you cannot insert the image AN You have not selected a file with one of the valid extensions gihjpg png ped it 3 Click in the Enter a description for the file field Enter a title to describe the file 4 After you insert the picture the title appears in the dialog box s top left corner to identify the picture to you and all users connected to the same Web server Ektron CMS200 300 User Manual Version 4 5 Revision 3 236 Inserting Images NOTE The title is also the ait text for the image The alt text appears in place of the image on the Web page if the image itself cannot display for any reason Information about the picture s file size width and height appears in the upper right corner of the dialog box If you want to view a picture before inserting it click Preview on the right side of the dialog box Click OK The Picture Properties dialog box reappears
227. of Text 2 3 4 Press lt Enter gt to move the cursor down to the next line Type You can begin a line with bullets Click the bullet button 12 Notice that the line is indented and now begins with a bullet You can begn a line with bullets Changing the Size of Text 1 Press lt Enter gt to move the cursor down to the next line 2 Type Finally you can change the font to a large size 3 Select the words large size Ektron CMS200 300 User Manual Version 4 5 Revision 3 190 Creating a Simple Web Page 4 Click the down arrow to the right of the font size list When you do the list of available fonts appears 5 Click 5 18 pt 6 Notice that large size is now much larger than the other text Congratulations You have just created your first Web page with eWebeditPro XML You have learned how to apply bold italic and underlining create a hyperlink add a bullet to a line and change the size of the text This sample used only a few of the many features available The following sections explain the rest of the details about using the product Ektron CMS200 300 User Manual Version 4 5 Revision 3 191 Toolbar Buttons This section explains how to use the buttons and drop down lists on the toolbar The toolbar is the row of buttons across the top of the editor window illustrated below 2 C M8 Soe Fe Aee Aam 4B la amp Apply Style Normal Times New Roman 3 12 pt z A
228. ollowing information about the content block Feld ii i oa Content Title Title given to content block Content ID ID number assigned to content block by Ektron CMS200 300 Current status of content block See Also Appendix A Content Statuses on page 417 History comment that has been assigned to content block Metadata Metadata assigned to content block Adding or Editing Metadata on page 59 Summary created for content block Body of content that has been submitted A toolbar at the top of the screen lists tasks you can perform on the content Publish Accept changes to the content block and publish it to the site Bb Note If there is another approver in the approval chain for the content this is replaced by a SUBMIT button Ektron CMS200 300 User Manual Version 4 5 Revision 3 65 Approving Declining Content Blocks Decline Reject changes and keep current version of content block live on the Web site Check out content block and change it if desired View Published Toggle between the currently published version of content Staged block and submitted version This can help you compare differences between versions See Also Displays staged content on page 26 Return to previous screen Approve Multiple Content Blocks The approvals table allows you to select some or all of the submitted content blocks and submit them all together Selecting Multiple Submitted Content Blocks To select multi
229. ome directory paths mention CMS300 such as c Program Files Ektron CMS300 Utilities If you are using CMS200 substitute 200 for 300 in these cases Ektron CMS200 300 User Manual Version 4 5 Revision 3 Introduction to Ektron CMS200 300 Introduction to Ektron CMS200 300 Using Ektron CMS200 300 to manage Web content is easy once you know the basics of setting up and maintaining your site This manual explains how to maintain an Ektron CMS200 300 site from a user s point of view By reading this manual you will gain an understanding of how Ektron CMS200 300 works This section introduces basic concepts that you should understand before beginning to work with Ektron CMS200 300 What is a Content Block Any Web site consists of several pages Each page is made up of one or more blocks of content For example the home page of the sample Web site that is installed with Ektron CMS200 300 is below RG international Home Products Support Mews Careers Search Calendar Login Contact EF Lots of new features in Ektron CMS300 NEW FEATURE Trinity In Line Pipe NEW PRODUCT Introducing the RC Redstar Trinitys new pipe and manifold are for rear exhaust RC International is proud to introduce the RC Redstar engines and are now used in both the Sportster and This new addition to the RC International fleet brings the cheetah Both the manifold and pipe are made from new options to our customers With laser cut balsa high qua
230. on m You can now assign content blocks to the collection See Assigning Content Blocks to the Collection on page 131 Default Template vs Quicklinks You can specify a template that determines the screen display for a collection when it is published on a Web page See your system administrator for more information about Ektron CMS200 300 templates Or you can disable the template and instead cause the collection to use quicklinks to determine the display when the collection is published See Also Quicklinks on page 119 Here is an example of links using a template Ektron CMS200 300 User Manual Version 4 5 Revision 3 130 Administrator Workarea Title Home Page Content Support Page Plastic Molder 123 RC Cheetah URL Link CMS300Sample index asp id CMS300Sample index asp id 8 CMS300Sample index asp id 13 CMS300Sample index asp id 5 RC Redstar CMS300Sample index asp id 7 New Content Block CMS300Sample index asp id 17 Contact Ektron 15 CMS300Sample index asp id 15 sae oe Here is an example of links using quicklinks Title Home Page Content Support Page Plastic Molder 123 RC Cheetah RC Redstar New Content Block SRL iL CMS300Sample index asp id 1 CMS300Sample index asp id 8 CMS300Sample hr asp id 13 CMS300Sample products asp7id 5 CMS300Sample products asp id 7 CMS300Sample index asp id 17 Contact Ektron 15 CMS300Sample index asp id 15 r a
231. on 4 5 Revision 3 112 Library Folder 7 You return to the overwrite file screen with the path to the new file in the text field Filename CMS300Sample uploadedFiles Punctuation Introducing Lis C Tech Fubs deptConventions Terminaloc Browse Please select a replacement file 8 To preview the file before you copy it click the Preview button LS The file is previewed in a separate window Click the X button in the top right corner of the screen to close it and return to the workarea 9 If you are sure that you want to overwrite the current version of the file with this version click the update button m 10 The following message appears Microsoft Internet Explorer oo 6 CX WARNING You are about to overwrite a library file el J The filename of the local file will be changed to match the existing filename This will ensure that web links to this library item do not break 11 To overwrite the file click OK Adding a File to Your Content After a file is copied to the library users can add it to a content block To add a file to a content block follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 113 Library Folder 1 Invoke the editor by adding or editing a content block in Ektron CMS200 300 Ektron CMS300 Add Content News Microsoft Internet Explorer Comment i Add to Quicklinks table M Content Searchable Start Date fe End Date i Hal
232. on x File Selection OF Cancel Images Select Server File Select Hew File Picture Options ild Width Height Border Thickness jo Alignment Reset W Maintain Aspect Ratio Spacing Horizontal Vertical Title You can also access this dialog box to modify a picture after you insert it To do this follow these steps 1 Click the picture 2 Right click the mouse 3 Click Picture from the menu If you see the first dialog box proceed to Using the First Picture Properties Dialog Box on page 233 If you see the second dialog box proceed to Using the Second Media Selection Dialog Box on page 237 Using the First Picture Properties Dialog Box When the first Picture Properties dialog box appears click the Select New File button When you do the Insert Media Item dialog box appears This box and lets you insert a picture from your computer and any network folder available to your computer or from the Web server Ektron CMS200 300 User Manual Version 4 5 Revision 3 233 Inserting Images to which your computer is connected Both choices are described below Insert Media Item Microsoft Internet Explorer Inserting a Picture from the Server The top left corner of the dialog box Illustrated below lists the pictures on the Web server 8 Insert Media Item Microsof Ektron CMS200 300 User Manual Version 4 5 Revision 3 234 Inserting Images Pictur
233. ons are described in Buttons of the Form Elements Toolbar on page 202 NOTE This documentation does not explain how to create HTML forms Many books and Web sites are dedicated to this subject such as http www w8schools com html html forms asp Updating Form or Element Information lf you want change a form or an element click the form or element within the editor then click the element s toolbar button For example to update the textarea field in the illustration below click the field then click the text area button circled in red below ARB BRMA Slo a Mae Apply Style Normal aaz blew Roman Bi ist RI fo feo 7 form Sample text Testarea fold Submit lt fform Ektron CMS200 300 User Manual Version 4 5 Revision 3 201 Toolbar Buttons When you do a dialog appears with the element s information Update as needed Replacing Form or Element Information To replace a form element with another follow these steps 1 Click the element to be replaced 2 Click the new element s toolbar button 3 Complete the dialog that appears When you close the dialog the new element and its information replace the old element Buttons of the Form Elements Toolbar Inserts opening and closing form tags For example lt form name Test action http localhost ewebeditpro4 formtest htm method post gt lt form gt When you click this button a dialog box prompts you
234. op and bottom of the line top vertical 5 OCCUPYING r bottom The following table lists your alignment choices Ektron CMS200 300 User Manual Version 4 5 Revision 3 241 Inserting Images To align Click this in the Alignment field The picture on the left margin allowing Left subsequent text to wrap around it The picture on the right margin allowing subsequent text to wrap around it The top of the picture with the top of the Text Top Top text The vertical center of the picture with the baseline of the text The vertical center of the picture with the AbsMiddle vertical center of the text absmiddle The bottom of the picture with the Bottom Baseline baseline of the text This is the default alignment The bottom of the picture with the bottom AbsBottom of the text absbottom Resetting Width Height Border Thickness and Alignment If you adjust the picture s width height border thickness and or alignment and later want to restore all of those settings to their original values click the Reset button Ektron CMS200 300 User Manual Version 4 5 Revision 3 242 Inserting Images Layout Width 20 Height 20 Border Thickness fo Alignment Mot set 7 L r f Note that you cannot selectively restore some settings the Reset button automatically restores all of them Adding Space around the Picture On the Picture Properties dialog box you can use the Spacing fields Ho
235. or etc place the cursor over the text and right click the mouse The text attributes dialog appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 274 Editing Images Dialog Box Attributes Font Attributes Color Attributes Text Attributes Font Style OB atang Bold foaMd S Mincho CPM ingLill oS inSun Slee el Ol lg 2 Sample AaBbYyZz T Underline Strikeout The following table lists functions you can perform with this dialog font style bold italic etc strikeout for example samp e Font Attributes Strikethrough font color Color Attributes Primary Color if text wraps when it reaches the Text Attributes Wrap end of a line Ektron CMS200 300 User Manual Version 4 5 Revision 3 275 Editing Images Thumbnail Standard Toolbar Button ae Description Create a thumbnail of the current image A dialog box prompts you to define the thumbnail Dialog Box w Thumbnail of x Thumbnail Preview Thumbnail width Thumbnail Height Save Thumbnail As c SAY INET Y eb allpaperthumbriall jpg To create a thumbnail follow these steps 1 Define the size of the thumbnail 100 x 100 pixels is the standard size but you can change it 2 Assign the thumbnail a name and folder location using the Save Thumbnail As field To change the default name you can either type the new file name into the field or click the button with the three
236. ord its progress from assignment to completion To add a comment to a task follow these steps 1 Access the View Task screen for the task as described in Viewing a Task on page 177 2 Click the Add Comment button EA 3 The Comments window appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 180 Administrator Workarea Ektron CMS5300 Comments Microsoft Internet Explorer Comments Times New Roman 3 12 pt hi A W E 7 U Bena Yee Insert Close 4 Enter your comment in the editor Note that you can format and spell check the text using the toolbar buttons 5 Click the Insert button Insert J 6 The View Task screen reappears with the comment at the bottom of the page Updating Comments To update a comment follow these steps 1 Access the View Task screen that contains the comment you want to update as described in Viewing a Task on page 177 2 Click the comment s Date Time link illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 181 Administrator Workarea View Task Task Tithe Make sure to review your approval list Assigned To E admin Assigned By jedit Priority High Status Mot Started Due Date 11 Jun 2004 Start Date 10 Jun 2004 Description Remember to view your approval list every day and approve any content blocks on the list Comments Date Timeladded By Comments Be sure to check this list every d
237. ose from several states Assume that you want the state to appear to the right of City Move the cursor to the end of the City field and drag the Select List Field field button Et into that space Then complete the dialog as shown below Select List Field Ea Name 2 State T Indexed ltem List MA Massachusetts VT Vermont ONY New York BE Massachusetts Add Change Wave Up Move Down Remove es NOTE The above screen has three selection items However there is no limit to the number of items you can enter Now the screen looks like this Ektron CMS200 300 User Manual Version 4 5 Revision 3 374 Using the Data Designer 2 848 4 0 A ES 4B ve Heese Bi Apply Style Mormal Times New Roman 3 12 pt hi A da I nbsp amp Thl E aE c j a The above example is very simple and does not use some of the Data Designer s more powerful and flexible features To learn more about Data Designer read the rest of this chapter Data Designer Field Types To help you use all of the Data Designer s capabilities this section explains each field type you can insert As you will see they are very flexible and should accommodate all of your needs when designing a data entry screen Group Box ie A Group Box field lets you group related fields together on a screen by surrounding them with a box and optionally placing a caption above them After yo
238. ou can edit the title of a file that has been copied to the library To edit a file follow these steps 1 Access the view file screen as described in Viewing Files on page 108 Click the Edit button L The edit file screen appears g Ektron CM5300 Workarea for Application Administrator Microsoft Internet Explorer ZILLI Ree PEALE ACTA RTPA ETT ATE ACTA ERTL IN ONES PELE OEE RESTA eee Ae ETEA ETE Ol Ee TE CEEOL TPO RTT T EU LLL en Cee Ted 2 X Edit Library Item in Folder Content files ines 192 168 0171 Mle E B6 Library 4 Forms SE Human Rese ae Marketing He Products fg Die i keak koa na bo La te Laa ba kia boa Dir Lu bea pd an n boa Lakra Lh bea Ln bca ig koa La bea bha bia Dy beea a bea rg koa Laa baa Bt at La bara ie krd boa Lad boa Lra bosa Laa Be La ba Nee aad hioa ho braca oi biad h nt Boina Lag bonoa bog breat hint beia aa Baoa bia biia Dan bona Laa Bonan bod beca haa brica bod banc biai ea ban bioa boa Banog bad beco haa bisc Dad Drio baa bricat baa Dana Bot Dansa La hacca bia bica hoa Deia haa haia boa biod bit baina ha banca baa becer haa basca ban braoa baa briad La baic La Ros Title ID Filename Punctuation rules 35 CMS300Sample uploadedFiles Punctuation Introducing Lists doc Ey Done a T Internet 2 4 Change the title of the file 5 Click the Update button W to save the changes Ektron CMS200 300 User Manual Version 4 5 Revision 3 111 Library Folder
239. ple submitted content blocks Ektron CMS200 300 User Manual Version 4 5 Revision 3 66 Approving Declining Content Blocks 1 Begin by accessing the checked in report table View All Content Awaiting Approval It Select All Clear All Title Serie Contact Ektron Delete I Support Page Publish Products Page Publish RC International Announces the RC Cheetah Delete l New Content Publish RC International Ships RC Sportster Delete l RC Cheetah Delete l RC Redstar Delete l Support Center Publish Start Date Submitted by Path None Specified Publish Jane 25 Feb 2003 10 00 00 AM Publish Jane None Specified Edit John Products None Specified Edit John Marketing News 30 Oct 2002 10 56 36 AM Johnson Mike Marketing None Specified Johnson Mike Marketing News 15 Dec 2002 11 56 36 AM Publish Jane Products RC Cars None Specified Publish Jane Products RC Planes None Specified Publish Jane 2 Check off the check boxes of the content blocks you want to approve To select all the displayed submitted content blocks click the Select All link at the top of the table Sel All Clear All M Contact Ektron Del Support Page Pul M Products Page Put M RC International Announces the RC Cheetah Del M New Content Pul M RC International Ships RC Sportster Del M RC Cheetah Del M RC Redstar Del Support Center Pul 3 If needed remove the check mark from the check boxes o
240. pport _ images ae Syndication a quicklinks ome E E T 2 Several sub folders appear in the right frame Click the files folder 3 The main screen of the files folder appears with a table of copied files Ektron CMS200 300 User Manual Version 4 5 Revision 3 105 Library Folder A Ektron CMS300 Workarea for Bob Bolt Microsoft Internet Explorer 1 X Library Folder Content files D 192 168 0 171 CME I 3 Library 3E Human Resour ae Marketing S Products oe Support aH Syndication Title ID Date Modified Filename Done lig Internet 4 Click the Add Library button fi 5 The Add File screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 106 Library Folder Ektron CMS300 Workarea for Bob Bolt Microsoft Internet Explorer non 6c ll meer ere mele oo PERE REE OO PSE AE COCA eRe Ee COOL ERE PERE AR ee PERE OREO LEO OT EE Ore MEER ERC AER PACED AC ORS RC RCO ee eee Ate Reece ener c eee eres ee Srm PLN AEAT hase oa A MER mea aL Ep AEE I pet EAT T AT E Ca Na TE Ca T TA a a er at a a a a 1 x Add Library Item to Folder Contenti files 5 192 168 0 171 ome LS tel amp amp Library Title Filename ga Forms a a6 Human Resour _Browse _ ae Marketing H6 Products we Support He Syndication ee o Internet Z 6 Enter the necessary information according to the following table a mr Enter a title for t
241. publish it Ektron CMS200 300 User Manual Version 4 5 Revision 3 58 Adding or Editing Metadata Adding or Editing Metadata What is Metadata After you create or update a content block it is typically published to the World Wide Web WWW Since the Web has millions of pages Metadata makes it easier for people to find your content Programs that search the Web such as Google look at the page s title and metadata keywords to determine if it should return your Web page on its list of results To improve search program results Ektron CMS200 300 provides two fields within the Metadata feature e Metadata Title appears on the search results screen to further define your Web page illustrated below the content title is purple the metadata title is black Welcome ta Ektron com Web Content Management Salutions and Web Web Content Management HIMLML editor from Ektron Inc s solutions that simplity Web content management for any organization ww ektron com 24k 45 May 2004 Cached Similar pages e Metadata Keywords are searched by leading search programs along with the page s title Editing Metadata NOTE You can only edit the metadata of content blocks that are published checked in or checked out by you Also all required metadata must be added before the content block can be submitted into the approval chain To edit a content block s metadata follow these steps Ektron CMS200
242. r of the table A background image for the table Whether or not to use the default color gray for table borders If you do not use the default the color of the table border The size of the table border The space in pixels between the cell text and a cell s border The space in pixels between a cell and Surrounding cells Ektron CMS200 300 User Manual Version 4 5 Revision 3 For more information see Choosing the Number of Rows and Columns on page 293 Specifying Table Width on page 295 Setting Horizontal Alignment on page 321 Specifying a Table s Background Color on page 301 Specifying a Background Image for a Table on page 302 Assigning Border Color on page 304 Assigning Border Size on page 306 Assigning Cell Padding on page 331 Assigning Cell Spacing on page 332 287 Table Dialog Boxes and Menus The Cell Properties Dialog Box The Cell Properties dialog box lets you manipulate most elements of a cells appearance Cell Properties The following table lists the fields on this dialog box and refers you to the section that explains each field Field s Lets you specify Rows Spanned If the cell spans two or more rows Columns Spanned If the cell soans two or more columns The minimum cell width Ektron CMS200 300 User Manual Version 4 5 Revision 3 For more information see Spanning Rows or
243. r of rows and columns Box on page 286 and their width Ektron CMS200 300 User Manual Version 4 5 Revision 3 292 Manipulating Your Table s Format This section explains how to manipulate your table s format by specifying a number of rows and columns a width horizontal alignment a background color or image border color and size NOTE You can also apply most of these properties to individual cells within a table See Working with Table Cells on page 308 for details Choosing the Number of Rows and Columns Use the Size section of the Insert Table dialog box to specify the number of rows and columns in the table Insert Table Sze Bows 2 Columns 2 Ektron CMS200 300 User Manual Version 4 5 Revision 3 293 Manipulating Your Table s Format A row is a horizontal series of cells while a column is a vertical series If you know how many rows and columns the table will be enter those numbers If you don t know the number of rows and columns you need when you create the table estimate how many you need You can add or remove rows and columns later Placement of Inserted Row or Column If you add a row it appears above the row in which the cursor was resting when you pressed Insert Row lf you add a column it appears on the left side of the table Adding or Removing Rows and Columns To add or remove rows and columns after you create the table follow these steps 1 Pla
244. r of the image aligns with the top left corner of the table The rest of the image fills as much of the table as possible you can also apply an image to individual cells see Specifying a Background Image for a Cell on page 315 make sure that the image does not obscure user s ability to read the table text Deleting a Background Image ii Move the cursor to any cell on the table and right click the mouse Ektron CMS200 300 User Manual Version 4 5 Revision 3 303 Manipulating Your Table s Format 2 Click Table Properties from the menu eit ony Paste Select All Inzert Aor Inzert Column Delete Rows Delete Columns Menge ells Split Cell Table Properties Cell Properties Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 Select the value in the Background Image field and press lt Backspace gt 4 Click OK setting Table Borders You can specify a border color or size for your table Assigning Border Color A table border is the line that separates the table from the rest of your Web page By default table borders are gray You can change the color of table borders Ektron CMS200 300 User Manual Version 4 5 Revision 3 304 Manipulating Your Table s Format table border Waris checked cell border lf you want a table s border to disappear set it to the same color as the page s background color This technique is often used t
245. rator s workarea please refer to the CMS300 Administrator Guide 4 Click the login button 5 The login dialog box appears T Ektron CMS Login Microsoft 1 e Ed Enter your username and password 6 Enter your username and password 7 Click the login button 8 The Web page appears You can navigate around your Web site as you could before signing in But now the content is surrounded by a colored box with small buttons in the top left corner illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 Logging In and Out PROG Se HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash Site Preview While logged into Ektron CMS200 3800 you can preview the Web site as it would appear to visitors or view it in Ektron CMS200 300 view Preview On Content blocks appear as last edited Preview Off The most recently published versions of content blocks In this mode colored borders surround content blocks allowing you to perform tasks on them Toggling Site Preview To toggle site preview on and off follow these steps 1 Navigate to your login screen 2 The logout workarea and preview buttons appear Ektron CMS200 300 User Manual Version 4 5 Revi
246. red Trademark Insert copyright symbol Insert registered trademark symbol Insert special characters such as Lp M from a drop down list E and Special Characters p To view the list click the black down arrow oe Insert trademark symbol The Data Designer feature also has a toolbar For information see Using the Data Designer on page 363 Position Objects Options These buttons let you absolutely position elements pictures tables etc anywhere on a page WARNING Some older browsers for example Netscape 4 do not display absolutely positioned elements Absolute position uses the style attribute If you use this feature the content is not compatible with all browsers Button Function a Position Lets you move selected table or image anywhere on the screen Locks selected table or image at its current screen position Nothing can move a locked object To move the object unlock it by clicking this button again ia Lock If two or more images overlay each other moves the selected image in front of the others Th Move to Front Ektron CMS200 300 User Manual Version 4 5 Revision 3 199 Toolbar Buttons If two or more images overlay each other moves the selected image behind the others Ta Move to Back If two or more images overlay each other moves the selected image one level Lh Move Forward closer to the front If two or more images overlay each other moves the
247. reen you do not have permission to do so The Delete command lets permanently delete content blocks that are no longer needed on your Web site Just as in publishing a content block a content block needs to go through the approval chain before it is removed To delete a content block follow these steps 1 Access the view content screen for the content block you want to delete as described in Viewing a Content Block on page 31 2 Click the delete button D 3 The following message appears x 4re you sure vou wish to submit this content block to the approvers For deletion a This content will be deleted once the entire list of approvers has approved this request This action will also delete any library quicklinks associated with the content block Continue Cancel 4 Click OK to delete the content block 5 The screen is refreshed and the updated content table appears When the content block goes through the approval chain it is deleted from Ektron CMS200 300 If you are the last approver in the approval chain the content block is deleted immediately See Also The Approval Chain on page 196 Ektron CMS200 300 User Manual Version 4 5 Revision 3 42 Working with Folders and Content Blocks Checking for Broken Quicklinks The link checker button a locates all content blocks that include a quicklink to the displayed content block This feature is useful when deleting a content block
248. resting Columns on page 294 Delete Cells Deletes the selected cells a Merge Cells Combines the contents of two or Merging Two Cells on page 328 more selected cells into one Ektron CMS200 300 User Manual Version 4 5 Revision 3 285 Table Dialog Boxes and Menus Menu Option Description For more information see Split Cell Divides a cell into two Each cell Splitting a Cell on page 327 occupies one half the size of the original cell Table Properties Displays and lets you edit table The Table Properties Dialog Box on properties such as the number of page 286 rows and columns cell padding and borders Cell Properties Displays and lets you edit cell The Cell Properties Dialog Box on properties such as width and page 288 alignment The Table Properties Dialog Box The Insert Table dialog box lets you manipulate most elements of a table s appearance Ektron CMS200 300 User Manual Version 4 5 Revision 3 286 Table Dialog Boxes and Menus The following table lists the fields on this dialog box and refers you to the section that explains each field Field s Size Rows Columns Layout Width Layout Horizontal Alignment Background Color Background Image Borders Use Default Color Border Color Cell Padding Cell Spacing Lets you specify The number of rows and columns in the table Table width The table s alignment across the Web page The background colo
249. rizontal and Vertical to add space around the picture You enter a number of pixels to determine spacing value Spacing Horizontal 0 Vertical 0 Ektron CMS200 300 User Manual Version 4 5 Revision 3 243 Inserting Images The following graphic illustrates the effect of adding spacing to a picture This image has no vertical or horizontal space BS Ba This image has 20 prels of vertical space no horizontal space This image has 20 pels of horizontal space no vertical space BS BS This image has 20 pzels of vertical space and 20 preels of horizontal space Editing the Picture s Title The title that you entered in the Insert Media Item dialog box defaults into the Title field of the Media Selection dialog box You can edit the title in this field if desired NOTE The title is also the ait text for the image The alt text appears in place of the image on the Web page if the image itself cannot display for any reason The Options Button When you click the Options button on the File Properties dialog box the options dialog box appears The box displays information about your connection to the Web server Cancel Ektron CMS200 300 User Manual Version 4 5 Revision 3 244 Inserting Images For information about these settings see Uploading Images in the eWebeditPro XML Developer s Reference Guide Moving an Image to the Server If you insert an image from your computer into eWebeditPro XM
250. rmation see Group Box Groups related fields which can be Group Box on page 375 Surrounded by a box and have a caption Ektron CMS200 300 User Manual Version 4 5 Revision 3 367 ee Field Properties Description User s response is either checked or unchecked Free text field user cannot format text Free text field user can format text using the editor Several choices appear on screen User checks appropriate boxes All user choices are inserted as values within single XML tag Same as Choices except options appear in a drop down box Performs calculations using other fields on the screen Lets user insert a date by clicking a calendar Lets user insert an image Lets user insert a link to a file such as a PDF document Lets you change the properties of any field Select the field then click this button This option is also available on the right click menu but not available on the drag and drop toolbar Deleting a Field from the Screen Ektron CMS200 300 User Manual Version 4 5 Revision 3 Using the Data Designer For more information see Checkbox on page 378 Plain Text on page 379 Rich Area on page 384 Choices on page 386 Select List on page 389 Calculated Field on page 391 Calendar Field on page 401 Image Only Field on page 403 File Link Field on page 405 To remove a field from the scr
251. rnerm English S W Disable E M Standard E mail Enter a new valid e mail address Notification e mails Address are sent to this e mail address unless the Disable E mail Notification field is checked To understand how email notification operates within the content workflow see Example of an Approval Chain on page 198 Disable E Check this box if you do not want to receive notification mail e mails Notification 7 Click the update button W Ektron CMS200 300 User Manual Version 4 5 Revision 3 166 Administrator Workarea Accessing Online Help The help folder provides access to important and useful information about using Ektron CMS200 300 It gives you a library of all manuals plus links to relevant pages on Ektron s Web site We provide this information to make it easier to learn about our Content Management system To access the help folder follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 167 Administrator Workarea 1 Access your Smart Desktop See Also Understanding the Smart Desktop on page 15 Ektron M5300 Workarea for John Edit Microsoft Internet Explorer Beno a F ah f nper eee i F b Pee a Ae ae oe Peary bat at prs pati ate Sees Py ie iF 6f RRS Bey oe re ETE aes ELENE beat F h Lt en ii i 7 k Ii f y l E AEP k O AADO Lr wul irk 1 x Smart Desktop for John Edit Smart Desktop 8 Tasks SHES Reports Aporovals Chec
252. roducts e J hyperlinks Ei pp a i oO SU ort SJ images B Syndication B ciicklinks al FS Content H Modules 4 Administrate Ge s lt ss SS fainter 3 4 A list of the sub folders appears Also a properties button on the toolbar lets you view any folder s properties See Also Library Folder Properties on page 101 And a search button lets you look for library items See Also Searching the Library on page 102 Library Folder Properties To view a library folder s properties follow these steps 1 Click the Properties button 7 2 The library management screen appears From here you can view all options for a folder Ektron CMS200 300 User Manual Version 4 5 Revision 3 101 Library Folder Ektron M5300 Workarea for Bob Bolt Microsoft Internet Explorer Workarea 2 X Library Management ae eee M Da O Da Ban Aa D Da Bo G Ga H D a a A e Ba Bem D Bia H Ge eS ee ee ee ee D Ga H De Bem H Ba ST a Bem D a E De Bm E Ba G e B 3 Library 20 Human Resour File Extensions ae Marketing ppot pdf xls doc 5 Products s5 Support HH Syndication Image Extensions gif Jpeg Jpg omp png Content ihrary Modules a Administrate E Done F Internet Z 3 The library properties screen displays the following settings SSS Image Extensions File extensions of images that can be copied to this library folder For example gif and jpg Image Upload Path S
253. roperties Dialog Box e The Cell Properties Dialog Box e The Table Context Sensitive Menu The Insert Table Menu You access the Insert Table menu by clicking on the Insert Table button E while the cursor is inside a table NOTE Before you click the button make sure the table is not selected that is the table is not surrounded by small boxes When you do the following menu appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 284 Table Dialog Boxes and Menus EJ Insert Table i Insert Aow ngert Column Insert Cell Delete Rows Delete Columns Delete Cells sa Merge ells Split Cell a Table Properties sta Cell Properties The following table lists the menu options and where to get more information on each Insert Table Inserts a new table where the Creating a Table on page 281 cursor Is currently resting Insert Row Creates a new table row above the Adding or Removing Rows and row in which the cursor is currently Columns on page 294 resting Insert Column Creates a new table column next to Adding or Removing Rows and the column in which the cursor is Columns on page 294 currently resting Insert Cell Inserts a cell to the left of the cursor in a table Delete Rows Deletes table row in which the Adding or Removing Rows and cursor is currently resting Columns on page 294 Delete Column Deletes table column in which the Adding or Removing Rows and cursor is currently
254. roperties dialog click OK to make the table comply with Section 508 Ektron CMS200 300 User Manual Version 4 5 Revision 3 353 Editing XML Web Pages NOTE This feature is only available with Ektron CMS300 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com Your Web developers have a lot of flexibility in how they implement eWebeditPro XML As a result this documentation cannot describe exactly how your system works This section explains the screens menus and dialog boxes that you will likely encounter when working with eWebeditPro XML This section describes the following topics e A Typical XML Screen e Custom Tag Menu Options e Inserting XML Tags e The Custom Tag Attributes Dialog e The Insert Custom Tag Dialog Box A Typical XML Screen The following screen a sample that Ektron provides with eWebeditPro XML has features that may appear within your browser The screen consists of XML tags and fields into which you can insert tag values Tags are elements that collect XML content such as Author and Book Title in the screen below Ektron CMS200 300 User Manual Version 4 5 Revision 3 354 Editing XML Web Pages S BMa Sloa ee BE M BR E ee ze2e amp Apply Style gt Moral gt Times New Roman 3 12 pt ig A Wl BE iu nbsp TM x catalog Book Section note Ghost writer involved idifbk101
255. rt G Internal Support aC Syndication 4 gt RC International Support support Request Form E Done Ee Internet ve 5 Click the content block link whose order you want to change 6 Click the up or down arrow to move the content block link in either direction 7 Repeat steps five and six until you set the desired order 8 Click the Update button fal Editing Collection Information To edit information about a collection follow these steps 1 Access the View Collection Screen as described in Viewing a Collection on page 126 Click the collection whose information you want to change 3 Change any of the field values For documentation of the fields see Complete the screen using the following table on page 130 Ektron CMS200 300 User Manual Version 4 5 Revision 3 138 Administrator Workarea Deleting a Collection When you no longer want a collection you can delete it To delete a collection follow these steps 1 Access the View Collection Screen as described in Viewing a Collection on page 126 Click the Delete button D A confirmation message appears Click OK to proceed Ektron CMS200 300 User Manual Version 4 5 Revision 3 139 Administrator Workarea Working with Calendars Calendars in Ektron CMS200 300 perform the same function as a paper calendar they keep one or more users informed about upcoming events However they can be shared with all visitors to your W
256. s to ne Insert a horizontal line Horizontal Line For more information see Checking Spelling Upon Demand on page 225 Checking Spelling as You Type on page 224 Using Bookmarks on page 333 Using Hyperlinks on page 337 Removing a Hyperlink on page 342 Inserting Images on page 232 Editing Images on page 247 Introduction to Tables on page 280 Editing in Microsoft Word on page 229 Entering Comments on page 415 Moving an Image to the Server on page 245 Ektron CMS200 300 User Manual Version 4 5 Revision 3 195 Toolbar Buttons For more information see Equivalent Keystroke Internet Explorer only Upload the content currently in the editor to Content Upload n the server the Developer s Reference Guide Upload Content Switches to Data Design Mode Design Mode vs Data Entry Mode on page 366 Fa Data Design Mode Button only appears when eWebeditPro XML configuration enables the Data Designer feature Switches to Data Entry Mode Design Mode vs Data Entry Mode on page 366 iat Data Design Mode Button only appears when eWebeditPro XML configuration enables the Data Designer feature E yi Display the page content as WYSIWYG RN What You See Is What You Get WYSIWYG is the ability to see in the editor what will appear when user views the Web page Display the page content as HT
257. s HTML onto the page at the cursor Inserting HTML on page 344 location Edit HTML Edits your page s HTML Editing a Section of a Page on page 344 Insert Table Inserts a new table where the cursor is Creating a Table on page 281 currently resting Creates a new table row above the row in Adding or Removing Rows and which the cursor is currently resting Columns on page 294 Insert Row Creates a new table column next to the Adding or Removing Rows and column in which the cursor is currently Columns on page 294 resting Insert Column Insert Cell Inserts a cell to the left of the cursor in a Inserting a Cell on page 310 table Ektron CMS200 300 User Manual Version 4 5 Revision 3 291 Table Dialog Boxes and Menus Delete Row Deletes table row in which the cursor is Adding or Removing Rows and currently resting Columns on page 294 Delete Column Deletes table column in which the cursor is Adding or Removing Rows and currently resting Columns on page 294 Delete Cell Deletes the selected cells Deleting a Cell on page 311 Merge Cells Combines the contents of two or more Merging Two Cells on selected cells into one page 328 Split Cell Divides a cell into two Each cell occupies Splitting a Cell on page 327 one half the size of the original cell Table Properties Displays and lets you edit table properties The Table Properties Dialog such as the numbe
258. sion 3 8 Logging In and Out 3 Click on the preview button 4 The Web site is now in preview mode 7 CMS300 Login Information Microsoft Internet Explorer Oa Back T 2 A 9 Search Se Favorites GA media O A k Wj Address http 127 0 0 1 cmssample login asp RG intermavional Support News Careers Search Calendar Login Contact Ektron Home Products Logging into CMS300 is easy Simply click on the Login button below A pop up window will appear Use the username admin and the password admin This login will allow you to browse through the administrator s workarea All the functionality of CMS300 is controlled from this workarea NOTE The Ektron CMS300 sample site has 3 content sections that use XML RC Cars RC Planes and Human Resources After logging in please use the site navigation or the following links to see how easy it is to work with XML within CMS300 Products Careers For a complete introduction to the administrator s workarea please refer to the CMS300 Administrator Guide Copyright 2003 Ektron Inc Sample Site Javascript Syndication Demo x Done a Internet YA 5 To turn preview mode off click the Preview button on the login screen Logging Out of the Sample Site To log out of Ektron CMS200 300 follow these steps 1 Click the Logout button in a content block s button menu or click the logout button
259. sks from the Collections folder except creating a new collection To create a new collection you must first access its content folder For more information see Finding a Collection Using the Collections Folder on page 124 Finding a Collection by Navigating to its Content Folder To access collections for a content folder follow these steps 1 Click the content folder that contains the collection O 292 768 0 171 CME S45 Content HO Human Resour a Marketing 2 The content blocks in the folder appear in the right frame 3 Click the Collections button Eh 4 The View Collections screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 122 Administrator Workarea Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer pene Poe ne PPE Pe PO ease ieee 1 x View Collections in Folder Support G 192 168 0 171 CMc W o 30 Content Title ID Date Modified URL Link Support Packages 3 27 Oct 2005 06 55 PM CMS3S00Sample support asp 26 Human Resour ae Marketing 2 Products 26 Support wey Syndication Done cs ie i F Internet a The screen displays each collection created for the folder The following table explains each column The title assigned to the collection by the creator The ID assigned to the collection by Ektron CMS200 300 This number is used to store and retrieve the data to from the database Date When the collection was last edited
260. t and the body content Ektron CMS200 300 User Manual Version 4 5 Revision 3 47 Scheduling Content to Begin and End a Ektron CMS Edit Content Microsoft Internet Explorer E E x Ey w bo ba E x I a Apply Style Normal Verdana 2 10 pt 7 A Ja a LARORBEAS n fe P Job Title Plastics Molder Job Number E Description RAC International a leading supplier of consumer level radio controlled vehicles is looking for an experienced plastics molder to join our team The candidate will join our highly skilled team of enthusiastic molders to bring to life our next generation products RC International is experiencing extremely rapid growth and offers many opportunities for advancement The successful candidate must posses the folowing attributes a D2 yosre ovynoroaonrca in cormmoarcial narada wlactic maldina tachnnalinniac 2l Done loading Internet 3 Click the calendar button next to the start date field LOTTIE TIL jae PE QUIIC COET Sairiple Start Date Moko lt Chola Klearmnal Werdarns 4 The Ektron CMS200 300 calendar pops up Ektron CMS200 300 User Manual Version 4 5 Revision 3 48 Scheduling Content to Begin and End 5 Select the date and time when the content will become visible on the Web site 6 Click the Submit button 7 Notice that the date and time are inserted into the start date field Start Date 14 Feb 2003 1
261. t block These options are explained in Workarea Toolbar on page 22 Selecting Content Blocks Some reports have toolbar options that let you perform tasks on the displayed content blocks On these screens you can select content blocks by checking the box next to a content block Then click a toolbar option to perform the selected task To select all displayed content blocks click Select All Ektron CMS200 300 User Manual Version 4 5 Revision 3 94 Administrator Workarea Content Reports Checked In Content Report Select All Clear ll Title ID L Private Content 2 E RC International Hosts RC Conference 10 E To deselect all content blocks click Clear All Approvals Reports This report lists every content block awaiting your approval By acting as a central repository for these content blocks you don t need to search through folders to find them To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 91 The Approvals Report features two extra columns Request Type indicates the type of action to be performed when you approve the content block either Publish or Delete Submitted By The user who placed the request for action Ektron CMS200 300 User Manual Version 4 5 Revision 3 95 Administrator Workarea Below is an example of the View All Content Awaiting Approval screen View All Content Awaiting Approval Sele
262. t block you are working on See Also Checked In Content on page 418 Check out Checks out a content block to edit prevents others from simultaneously working on it Checked Out Content on page 421 Collection Accesses the collection area for a content block lets you create edit and delete collections See Also The screen is refreshed and the content folder is deleted on page 46 Declines an approval request submitted to you Deletes selected item See Also Preview on page 13 Ektron CMS200 300 User Manual Version 4 5 Revision 3 23 The Workarea eee Delete Content Deletes multiple content blocks at once Delete Folder Deletes current content folder Do Not Apply XSLT Removes XSLT applied to XML content viewed in the content history area Edit Edits content or specific criteria in the workarea See Also Preview on page 13 Edit Metadata Edits metadata for a content block See Also Adding or Editing Metadata on page 59 Edit Summary Edits summary for a content block See Also Adding a Content Block Summary on page 53 aerate Insert Library Item Inserts selected library item into your content block See Also Library Folder on page 99 Link Check Identifies any contenty blocks or assets with a hyperlink to the current content block You would typically use this feature to remove the links before deleting a content block If you do not remove the li
263. t have been submitted to you from the approval folder The steps shown below guide you through the approval or decline of these content blocks Edit Approve Decline One Content Block 1 Click the Smart Desktop button circled in red below ee De 2 Click Reports Ektron CMS200 300 User Manual Version 4 5 Revision 3 63 Approving Declining Content Blocks 3 Click Approvals View All Content Awaiting Approval Select All Clear All Tithe Request Type Start Date Submitted by Path C Contact Ektron Publish None Specified Administrator Application 4 Support Page Publish None Specified Administrator Application 4 Plastic Molder 123 Publish None Specified Administrator Application Human Re 4 Click the title of the content block you want to approve or decline I WOntact EKtIron VEI Put C Put RC International Announces the RC Cheetah Del TP Ma Cantant Dr ik 5 The View Content Awaiting Approval Screen appears Ektron CMS300 Workarea for Application Administrator Microsoft Internet Explorer Ba tate oc 1 x View All Content Awaiting Approval lt gt Smart Desktop 5 Tasks Select All Clear All S Reports Title Request Type Start Date Submitted by Path O Trinity In Line Pipe Publish None Specified Edit John y Eanan anaiai a Ektron CMS200 300 User Manual Version 4 5 Revision 3 64 Approving Declining Content Blocks This screen displays the f
264. t of numeric values field above Plain Text Field properties Name Miles Allow more than one Validation non negative whole number XML Data lt root gt lt Miles gt 89 lt Miles gt lt Miles gt 12 lt Miles gt lt Miles gt 23 lt Miles gt lt Miles gt 19 lt Miles gt lt root gt Count 4 Ektron CMS200 300 User Manual Version 4 5 Revision 3 400 Using the Data Designer Example Field Text Example Field Formula Lowercase text translate X Replace all uppercase characters s ABCDEFGHIJKLMNOPQRST with the lowercase version of that UVWXYZ abcdefghijklmnopars character tuvwxyz Uppercase text translate X Replace all lowercase characters with abcdefghijklmnoparstuvwxyz the uppercase version of that ABCDEFGHIJKLMNOPQRSTU character VWXYZ Remove extra spaces normalize space X Remove extra space characters from content Concatenate text concat X Y Link text strings together into a single string For example concat The XML yleldS The XML Size of a text string string length X Count the number of characters in a selected field s value For example if the referenced field s value is Hello string length 5 Calendar Field E Insert a calendar field when you want the end user to enter a date The user must click a date from an online interactive calendar Select Date E4 lJ anuary T 2006 Sun MonTue wedThu Fri Sat Becaus
265. tPro XML on your computer and determines which fonts and sizes are available Your system may not match the example below Type the first two sentences This is some sample content You can make text bold italic and underlined with the push of a button Double click the word bold to select it Then click the Bold button to apply bold to the word Double click the word italic Then click the Italic button to apply italic to the word Double click the word underlined Then click the underline button to underline the word Creating a Hyperlink 1 2 3 4 Type You can also easily add hyperlinks Double click the word hyperlinks so that it becomes selected Click the Hyperlink button iB The hyperlink dialog box appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 189 5 Creating a Simple Web Page Hyperlink Hyperlink Information Type http k Cancel Link https 7 Bookmark Tert content Target Frame Quick Link select link M In the Link field after http enter www ektron com 6 Click OK Notice that the word hyperlink now appears in a different color When you save this Web page and a user views it if the user clicks hyperlink a new Web page will display Ektron s home page NOTE If your computer has an internet connection you can double click the hyperlink to test it Applying a Bullet to a Line
266. task perform the following steps 1 Access the view task page for the task as described in Viewing a Task on page 177 Click the Edit button CY The Edit Task screen appears Edit the task Click the Update button E to save the changes m S owe Y Adding Comments to Tasks You can add comments to an assigned task if you want to provide additional information about its status For example if you update a task s status from n progress to Waiting on Someone Else you can use a comment to describe details behind the status change such as left voice mail with John with questions about his changes to the home page Comments appear at the bottom of the View Tasks screen Illustrated below Ektron CMS200 300 User Manual Version 4 5 Revision 3 179 Administrator Workarea View Task a iLi Ee iLiLkiLiLLiLILLiLiLLeiLiLLiLiLLeILILLeILILLILILLeiLiLLiLILLILILLiLILLeILILLILILLILILLILILLeILILLILILLILILLILIL el Task Title Make sure to review your approval list Assigned To e admin Assigned By jedit Priority High Status Mot Started Due Date 11 Jun 2004 Start Date 10 Jun 2004 Description Remember to view your approval list every day and approve any content blacks on the list Comments Date Time 4dded By Comments 10 Jun O04 10 47 AM Be sure to check this list every day for John Edit content blocks needing approval Several comments can be added to a task to rec
267. te 2 When the cursor turns to a double headed arrow drag it to the bottom bar To return the display to full buttons drag the same bar above The Smart Desktop Button Click the button in the top left corner circled below to return to the Smart Desktop from wherever you are working in Ektron CMS200 300 Ektron CMS300 Workarea 0 7G2 768 0 2 Fi SCONES 44 Content Hide the Left Panel of the Workarea You can hide the left frame of the Workarea to provide more space for working in the right frame Below is an example of the Workarea with a minimized left frame Note that you cannot see the folder display in the left frame Ektron CMS200 300 User Manual Version 4 5 Revision 3 19 The Workarea View Content abc test abe test oo Checked Out Last User To Edit admin Last Edit Date 11 May 2004 10 02 AM None Specified None Specified 1i May 2004 10 02 AM Approval Method Do Not Force All 4pprovers Approvals iedit admin XML Configuration None Specified HTML Content 4ssumediinherited Path abc Content Searchable Yes History Comment C fai terme To minimize the left frame click the white X near the top of the left frame The left frame remains minimized until you move the cursor to the left of the bar circled below Ektron CMS200 300 User Manual Version 4 5 Revision 3 20 The Workarea 3 Ektron CM5300 Workarea for John Edit Microsoft Internet Ex abe t
268. the Dialog Box on page 221 3 Click Find Next to find the next occurrence of the find text Finding and Replacing Text 1 Inthe Find What field type the text that you want to find Ektron CMS200 300 User Manual Version 4 5 Revision 3 220 Finding and Replacing Text 2 Inthe Replace With field type the text to replace the find text 3 Set dialog box options see Additional Options on the Dialog Box on page 221 4 If you want to replace all occurrences of the find text with the replace text click Replace All NOTE You can undo replacements one at a time using the Undo button replace only the highlighted term with the replace text click Replace find the next occurrence of the find text and optionally replace it with the replace text click Find Next change the highlighted term using the editor exit the Find and Replace dialog move to the term and edit as needed To restart the search press the Find Next button 3 5 Continue to find and optionally replace or edit until you reach the end of the text Additional Options on the Dialog Box The dialog box also lets you specify e asearch direction e if the search considers the case upper or lower of the search term e whole word match Specifying a Search Direction The search begins where the cursor is when you click Find Next To make sure you locate every occurrence of
269. the cursor Additional tags and or attributes may be inserted at the same time if your developer has set up the selected tag to do so You may also be able to insert a tag whether or not it can be inserted at the cursor location If you click Insert Custom Tag from the above menu and the following dialog box appears you can insert any tag on the list Ektron CMS200 300 User Manual Version 4 5 Revision 3 357 Editing XML Web Pages Insert Custom Tag Cancel Knowledge Base Article More Information References Resolution Propenes Summary Symptoms This article applies to Title The Custom Tag Attributes Dialog XML tags can have attributes which are used to further define an XML tag For example in which importance is the attribute lt element importance high gt Text lt element gt The Custom Tag Attributes dialog box appears when you e insert a new tag or e place the cursor in an XML tag that does not show attributes right click the mouse and choose Custom Tag Attributes from the menu The dialog box allows you to e view attributes that are assigned and that can be inserted e remove assigned attributes e add available attributes e add new attributes e enter or modify an attribute s value Ektron CMS200 300 User Manual Version 4 5 Revision 3 358 Editing XML Web Pages Custom Tag Attributes E Used Attributes Offered Attributes OF note id visible Cancel aa Add R
270. the editor does not remove the cells that are in the way Instead it moves those cells across or down to the next available position For example the following table has two rows and two columns If you set cell A to span two rows note that cell C moves across to make room for cell A This action pushes cell D to the next column Aligning Text Within a Cell Within a cell you can specify how your text aligns horizontally and vertically Setting Horizontal Alignment In the Cell Properties dialog box you can specify the horizontal alignment of a cell You have set the alignment to left center or right or e left e center e right Ektron CMS200 300 User Manual Version 4 5 Revision 3 321 Working with Table Cells e justify the text is justified down both left and right edges Many books use this alignment style This alignment is not supported by all browsers This example illustrates these choices text right justified center justified ext left justified This text ig both justify left and right justified To set horizontal justification of a table cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 322 Working with Table Cells Teel ane Teh avy Tee inini Teeth We ECE aay PEt Leal Wnts SEEE 4 The Cell Properties dialog bo
271. the library All Types The search will include all library asset types Images only The search only includes images Quicklinks Only The search only includes quicklinks Files Only The search only includes files Hyperlinks Only The search only includes hyperlinks Ektron CMS200 300 User Manual Version 4 5 Revision 3 103 Library Folder See Filename Search If you check this box the search considers only the file name not the title assigned by the user when the item is inserted into the library Only search items The search only considers library assets that last edited by myself were last modified by you Files For a definition of the term files see Terms Used in this Chapter on page 99 Files must be copied to the Ektron CMS200 300 library before users can insert them into content To copy a file to the library follow these steps 1 In the Workarea browse the library folder and select a sub folder to which you want to copy a file NOTE When you copy a file to a folder only users with permissions to that folder can insert the file into their content blocks Ektron CMS200 300 User Manual Version 4 5 Revision 3 104 Library Folder E Ektron CM5300 Workarea for Application Administrator Microsoft Internet Explorer a x Library Folder Content F 192 168 0 171 0 PA Er He Library E a4 Forms Human Resour re e maret OC s Products hyperlinks a su
272. the option and clicking the mouse Ektron CMS200 300 User Manual Version 4 5 Revision 3 205 Toolbar Buttons Ei Inserts a File Upload field and a Browse button For example File Upload lt input type file size 10 name Save gt When you click this button a dialog box prompts you to enter the following information for the File Upload e Name e Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right Ektron CMS200 300 User Manual Version 4 5 Revision 3 206 Customizing Your Toolbar The eWebeditPro XML toolbar consists of one or more menus Each menu has one or more buttons You can recognize the beginning of a menu by the double vertical bars circled in the illustration S BBM Sloe wael S ml e Bs ie Apply Style gt Normal gt Times New Roman 3 12 pt A aa BR i This sample toolbar has four menus Your Webmaster determines e which menus are available to you e which buttons appear on each menu and the sequence in which they appear initially e whether or not you are authorized to customize your toolbar If you are not authorized your edits are not saved when you leave the eWebeditPro XML screen lf you are authorized to customize your toolbar there are six ways to do so You can e remove or add available menus e remove or add toolbar buttons e rearrange menus on a toolbar e create anew menu e move
273. the word not in the dictionary in the Not in Dictionary field e suggested spellings for the word in the Suggestions field The most likely replacement is selected at the top of the list e buttons that let you ignore the word change the word or exit Replace the word with one of the suggestions and continue 1 Click the suggested word spell checking the page Click Change Replace every occurrence of the word with one of the 1 Click the suggested word suggestions and continue spell checking the page _ Click Change All Correct the spelling of the word by typing it and continue Click in the Not In Dictionary spell checking the page field Correct the spelling Click Change Leave the word as is continue spell checking the page Click Ignore You would normally do this if a word such as a company name is spelled correctly even though it is not in the dictionary Leave the word as is continue spell checking the page Click Ignore All ignoring all other occurrences of the word Stop spell checking Click Cancel Spell Checking Selected Text To check the spelling for a single word or a group of words follow these steps 1 Select the text that you want to spell check 2 Press the manual spell check button 7 Ektron CMS200 300 User Manual Version 4 5 Revision 3 226 Checking Spelling 3 The spell checker reviews the words in the selected text and stops at any word not in the dictionary For doc
274. thin the editor Fields that Appear on Several Dialogs The Use Field Click May not be removed if this field must be included on the screen Otherwise click May be removed Ektron CMS200 300 User Manual Version 4 5 Revision 3 407 Using the Data Designer If you check May be removed when this field appears on a data entry screen an icon E appears to the left of the field If the user clicks the icon a dropdown menu provides an option to remove the field as shown below 42 B80 A A 4 I sb Apply Style id A Se Insert Above SF Insert Below DUpligate fove L p Sh Move Down Remove If the user removes the field amp add field display name replaces the field on the data entry screen to indicate that the field was removed and can be added if necessary For example if the field s display name is street address and the add Street Address user removes the field appears in place of the field NoTE The menu icon E can also indicate that the user can add instances of a field see the Allow field below So if a field is required the icon could appear but omit a Remove option The Allow Field Check more than one if you want to let the user entering data add instances of this field Otherwise check only one For example if a screen is collecting names and addresses and you want to let the user enter several of them check more than one Ektron CMS200 300 User Manual Version 4 5 Revision
275. this Chapter on page 99 Uploading Images You must copy images to the library before content creators can insert them into content blocks To copy an image to the library follow the procedure described in Files on page 104 The only difference is that you add an image instead of a file Ektron CMS200 300 User Manual Version 4 5 Revision 3 117 Library Folder Viewing Images To view an image follow the procedure described in Viewing Files on page 108 The only difference is that you view an image instead of a file Editing Image Titles To edit an image s title follow the procedure described in Editing a File s Title on page 111 The only difference is that you edit an image s title instead of a file title Overwriting Images When an image in the library becomes out of date or if the wrong version of an image was copied you may overwrite that image with a new or correct version Overwriting images minimizes disk space and the number of copied library images NOTE Overwriting images is an advanced permission that you may or may not have To overwrite an image follow the procedure described in Overwriting Files on page 112 The only difference is that you overwrite an image instead of a file NOTE You can only overwrite an image with another image of the same extension that is gif gt gif not jpg gt gif Adding Images to Your Content Once an image is added to the library users
276. tions such as copy content from any Windows based application use Microsoft Word to edit Web content cut copy and paste find and replace text check spelling edit an image change font style size attributes bold italics underline and color begin lines with bullets or numbers adjust indentation right center or left justify text and images add a bookmark hyperlink image or table view your text as WYSIWYG or HTML code insert or clean HTML code You gain access to these functions either from the toolbar at the top of the editor window or from a menu that appears when you right click the mouse inside the editor Ektron CMS200 300 User Manual Version 4 5 Revision 3 186 Introduction to eWebeditPro XML Using eWebeditPro XML eWebeditPro XML is like many other word processing applications You type text and then use toolbar buttons illustrated below and menu options to change the text s appearance or perform functions on it such as spell checking I Bi Apply Style Normal Organization of this Documentation The next section Creating a Simple Web Page on page 188 walks you through the steps required to create a simple Web page The following section Toolbar Buttons on page 192 explains e each toolbar button e functions that appear when you right click the mouse Many of these functions are simple and require only a brief explanation The last section Using eWebeditPro XML
277. tive setting an End Date on a Content Block To set an end date for a content block follow these steps 1 Access the editor by adding a new content block or editing an existing one 2 If adding a new content block enter a title comment and the body content 3 Click the calendar button next to the End Date field oo L Li M E eet Ld LF l End Date Riken Z A mlo rnmnal n 4 A calendar pops up Ektron CMS200 300 User Manual Version 4 5 Revision 3 50 Scheduling Content to Begin and End 5 Select the date and time you want the content to be removed from the Web site Dec Jan 03 le Se ee Eee eae ee eee eee ea a ieee Se tap ed Bun Mon lue Wed Ihu Fr Sat 6 Click the Submit button 7 Notice that the date and time are inserted into the End Date field End Date 14 Feb 2003 11 59 59 PM NOTE You can also enter the date and time without using the calendar If you do use the following format DD MMM YYYY hh mm ss tt NOTE When you select a time for content to go live that time depends on the server s system clock If the server s system clock is incorrect the content will not be removed at the intended time What Happens After Set an End Date lf you set an end date to a content block and it gets published to your Web site the content is visible on the Web site When the end date and time occur the content is hidden on the Web site Ektron CMS200 300 User Manual Version
278. tly completed command is undone The next time the second most recently completed command is undone etc See Also Redo on page 269 Vertical Flip Standard Toolbar Button tw Description Flips an image vertically top to bottom Click this command again to reverse the image vertically bottom to top A Image before vertical flip Image after vertical flip Zoom In Standard Toolbar Button R Ektron CMS200 300 User Manual Version 4 5 Revision 3 278 Editing Images Description Increases an image s magnification You can press this command several times to continue to increase magnification See Also Zoom Out on page 279 Reset Zoom Ratio on page 2 0 Zoom Out Sy Standard Toolbar Button Decrease an image s magnification You can press this command several times to continue to decrease magnification See Also Zoom In on page 278 Reset Zoom Ratio on page 2 0 specifying Color Depth To specify an image s color depth that is the number of colors available to an image specify a bit depth The color depth is derived from the bit depth Here are the bit depth values Bit depth Color depth 2 colors 256 colors 16M colors Ektron CMS200 300 User Manual Version 4 5 Revision 3 279 Introduction to Tables Sometimes the information on your Web page looks better when displayed on a table Here is an example Baseball Team Hockey Team Yankees M
279. to insert into the content block NOTE You may preview the file by clicking the preview button 7 Click the insert button M to insert the file 8 A hyperlink to the file appears in your content y X nbsp TM Punctuation rules You can click the link to open the file Ektron CMS200 300 User Manual Version 4 5 Revision 3 116 Library Folder Hyperlinks For a definition of the term hyperlinks see Terms Used in this Chapter on page 99 Adding Hyperlinks To add a hyperlink to editor content follow the procedure described in Files on page 104 The only difference is that you add a hyperlink instead of a file Viewing Hyperlinks To view a hyperlink follow the procedure described in Viewing Files on page 108 The only difference is that you view a hyperlink instead of a file Editing Hyperlinks To edit a hyperlink follow the procedure described in Editing a File s Title on page 111 The only difference is that you edit a hyperlink title instead of a file title You can also edit the URL Adding Hyperlinks to Your Content Once a hyperlink is added to the library users can add the hyperlink to their content blocks To add a hyperlink to a content block follow the procedure described in Adding a File to Your Content on page 113 The only difference is that you add a hyperlink instead of a file Images For a definition of the term images see Terms Used in
280. tor how to do this The Developer s Reference Guide version 4 0 and higher provides details 2 Since you want to surround the data entry fields with a box and a caption drag the Group Box button from the drag and drop toolbar onto the screen Then complete the dialog as shown below Group Box x Address Address i NOTE Later in the section documentation is supplied for each field on the dialog box Since this section is providing an overview it does not delve into those details At this point the screen looks like this Ektron CMS200 300 User Manual Version 4 5 Revision 3 370 Using the Data Designer ELIEL 8 ooo AO8 BR 4A Pe ler ee I Bi Apply Style Normal Times New Roman 3 12 pt r A chy nbsp a Th E C Address 2 OS lab Gi Gi _ qh 3 Select Address then apply bold and the custom color shown above Now the screen looks like this S O RMa Slo a S SE Apply Style gt Normal Times New Roman 312 pt Ao nbsp Fi feo E EB i E A lab Ee i i 2 12 8 7 fE ee 1 j i 4 The next field street should let the user enter text So drag the plain text field button Jab into the space below Address Then complete the dialog as shown below Ektron CMS200 300 User Manual Version 4 5 Revision 3 371 Using the Data Designer Plain Text Field E4 Name 2 Street T Indexed Display name Steet Default
281. ttons let you to move any button up or down one slot within the list of buttons Rearranging the Items on a Menu 1 Click the button you want to move Ektron CMS200 300 User Manual Version 4 5 Revision 3 210 2 Customizing Your Toolbar Click Move Up and Move Down to move the button up or down one slot for each click Restoring Toolbars If you remove all toolbars from your menu and then want to restore the menus but do not have the Customize menu option follow these steps ww V Place the cursor in the editor Right click the mouse A menu appears with a Redisplay toolbars option Click this option to restore all menus Rearranging the Menus on a Toolbar To move a menu to a different toolbar location follow these steps 1 Place the cursor on the double vertical bars that indicate the NON UE E beginning of the menu Click the mouse Hold down the mouse button and drag the menu to the new location You can move the menu anywhere else on the toolbar Note that your Webmaster can define a menu so that it cannot reside on the same row with another menu If you move such a menu it will not remain on a row with another menu Instead it will move down to the next row After you place the menu where you want it release the mouse button Creating a New Menu 1 2 3 Place the cursor on the toolbar Right click the mouse A dropdown list appears Click Customize Ektron CMS200 300 Us
282. u do when a user views the calendar he can click the event to jump to the specified Web page Launch link ina Check this box if you want the Web page specified new browser in the Hyperlink field to appear in a new browser window when someone clicks it Ektron CMS200 300 User Manual Version 4 5 Revision 3 153 Administrator Workarea Fed Pevernfon Event Types Note This field only appears if your system administrator has set up one or more event types for this event See Also Understanding Event Types on page 142 To apply an event type to this event click an available Event Type in the column on the right gt Then click the Right Arrow amp to move the event type to the Selected column Repeat for each event type you want to assign to the event NOTE For information about adding a new content block while adding a calendar event see Adding a New Content Block for a Calendar Event on page 156 6 Click Save fe Adding a Recurring Event You can assign an event to occur multiple times on a calendar To do so follow these steps 1 Add a calendar event as described in Adding a Calendar Event on page 151 or edit one as described in Editing Calendar Events on page 159 2 Click the Recurring tab to assign the event for more than one day Ektron CMS200 300 User Manual Version 4 5 Revision 3 154 Administrator Workarea Qne Time Recurring Start Date
283. u insert a Group Box field to insert other kinds of fields within the box e drag the fields into the box if you are using the drag and drop toolbar Or e place the cursor inside the box then select a field type button if you are using the horizontal toolbar Ektron CMS200 300 User Manual Version 4 5 Revision 3 375 Using the Data Designer Advantages of Grouping Fields Dialog Box An advantage of grouping fields is that you can allow the user in Data Entry mode to add groups as needed For example if a screen collects several fields of information about each telephone call the user could simply click the Insert Below button to insert a new group of fields ready to collect information about the next call Se Insert Above SF Insert Below Duplicate fou ijz Mare With Remove Mame JAddress Display name address i sSOCS Allow i Only one Use i Man not be removed C May be removed More than one Appearance No border f Show border and caption Caption Address cael _ Fields on the Group Box Dialog Ektron CMS200 300 User Manual Version 4 5 Revision 3 376 Using the Data Designer a Enter the name of this field Note that you cannot enter spaces nor most special characters amp lt gt into this field The Name Field s Default Value By default the Data Designer assigns a name made up of Field followed by the next a
284. ual Version 4 5 Revision 3 16 The Workarea A list of tasks assigned to you See Also Managing Tasks on page 173 NOTE The number to the right of each category lists the quantity of content blocks in that category for you When you click an item up to five content blocks in a category appear To perform tasks on those content blocks and to view additional blocks in that category click the category lf you select a folder from the left frame the right frame displays content blocks in that folder If you select a content block from the list information about it fills the right frame e The top left frame displays the folder tree for the Smart Desktop folder which has two sub folders Tasks See Managing Tasks on page 173 Content Reports see Content Workflow Reports on page 91 e To bottom left frame displays the top level folders in Ektron CMS200 300 Your display may be different depending on whether or not you are an administrator Forms folder Working with Folders and Content Blocks on page 27 Library Folder on page 99 Modules Folder on page 122 Administrate folder which includes Updating Your User Profile on page 163 and Accessing Online Help on page 16 Navigating Within the Smart Desktop Ektron CMS200 300 s top level folders appear in the lower left corner of the Smart Desktop Use them to access all other folders To open any top level folder cli
285. umentation of options when a misspelled word is found see Ihe Spelling Dialog Box on page 226 4 When the spell checker finishes reviewing the words in the selected text it displays the following message Finished checking selection Do you want to check the rest of the document Click Yes to spell check the rest of the document including text above the selected text Click No to stop the spell checker setting Spell Check Options eWebeditPro XML can use Microsoft Word s spell checking feature your Webmaster makes this decision If your installation uses Word Word s Spelling amp Grammar window available from the Tools gt Options menu has settings that affect the operation of the spell check Ektron CMS200 300 User Manual Version 4 5 Revision 3 227 Checking Spelling Options El Ei Track changes User Information Compatibility File Locations View General Edit Print Save Spelling amp Grammar Spelling I Hide spelling errors in this document ri Always suggest corrections Suggest from main dictionary only I Ignore words in UPPERCASE M Ignore words with numbers I Ignore Internet and file addresses Custom dictionary cusTOM DIC Dictionaries Grammar check grammar as you type Writing style Y Hide grammatical errors in this document Technical T check grammar with spelling Show readability statistics settings Recheck Document Specifically
286. upport Page A 27 4ug 2002 02 18 PM Administrator Application SY Oe Trinity In Line Pipe 22 5 04 Dec 2003 11 12 AM Edit John E Content H Modules 4 Administrate a internet Each folder lists the following information about its content blocks Field Description The name of the content block The number assigned to the content block by Ektron CMS200 300 It is used to retrieve the content block from a database Status The status of the content block See Also Appendix A Content Statuses on page 417 Date The most recent date the content block was added Modified edited or published Last Editor The last user who accessed the content block Each folder also provides the following toolbar options Ektron CMS200 300 User Manual Version 4 5 Revision 3 30 Working with Folders and Content Blocks NOTE Depending on your permissions you may not see all toolbar buttons Add Content Opens the editor and creates a new Adding a Content content block in the current folder Block on page 36 B Add Folder Adds a sub folder to the current Adding Sub Folders folder on page 43 a Delete Folder Deletes the current folder Deleting Folders on page 46 Note You cannot delete the Content folder E E Collections Adds edits or deletes a collection Working with from the content folder Collections on page 121 Menus View and work with menus assigned to this content block c
287. user or user group if email notification is enabled for Ektron CMS200 300 Priority Select the priority of the task Your choices are High Normal and Low The priority appears on the View Tasks screen A user can sort tasks on the screen by priority if desired Ektron CMS200 300 User Manual Version 4 5 Revision 3 175 Administrator Workarea Fed Peserinton Status Choose a status for the task Your choices are Not Started In Progress Completed Waiting on Someone else Deferred The status appears on the View Tasks screen A user can sort tasks on the screen by status if desired Due Date Using the calendar button choose the date by which the task needs to be completed The due date appears on the View Tasks screen A user can sort tasks on the screen by due date if desired Start Date Using the calendar button choose a start date for the task The start date appears on the View Tasks screen A user can sort tasks on the screen by start date if desired Ektron CMS200 300 User Manual Version 4 5 Revision 3 176 Administrator Workarea e Description Add additional information to describe the task The description appears on the View Task screen circled below View Task Task Tithe testing self assignment Assigned To E jedit Assigned By jedit Priority High Status Completed Due Date 23 Jun 2004 Start Date 11 Jun 2004 Description testing self assignment Comments Date Time 4
288. using Microsoft Word This is because Word does not support XML editing If a full XML document is loaded the Word button E is disabled Ektron CMS200 300 User Manual Version 4 5 Revision 3 230 Editing in Microsoft Word If a Word document includes some custom XML tags the following dialog appears warning you about the problem Edit in ford WARNING This content contains tags that Microsoft Word may not recognize Microsott Word may corupt the content introduce invalid tags or may not display it at all Do you want to continue You can proceed and edit using Word or decide not to edit using Word Ektron CMS200 300 User Manual Version 4 5 Revision 3 231 Inserting Images To insert a picture into the editor place the cursor where you las When you click the button one of the two Picture Properties dialog boxes illustrated below appears depending on how your Webmaster has set up your system The dialog boxes are very similar with the only difference being that the Select Server File button only appears on the second dialog box Hedia File Selection x File Selection OF I Resolve Image Paths Select New File Layout Width Cancel fl Options Picture Height Border Thickness Alignment W Maintain Aspect Ratio Spacing Horizontal jo Vertical jo Title Ektron CMS200 300 User Manual Version 4 5 Revision 3 232 Inserting Images Hedia File Selecti
289. vailable number So the first field s default name is Field1 the second field s default name is Field2 etc You can change the default if you want Display Enter the text that appears when a user hovers the Name cursor over this field See The Use Field on page 407 See The Allow Field on page 408 Appearance Click Show border and caption if you want to surround the fields in this group with a box You can also create a caption to appear in the top line of the box Click No border if you do not want to surround the fields in this group with a box Caption If desired enter text to describe this group of fields on the data entry screen For example _ a After you insert this field onto the screen you can use eWebeditPro XML s formatting capabilities to modify its size font color and other attributes Note The Caption field only appears on this dialog when you create the Group Box field If you later try to edit the field the Caption field is not on the dialog However you can edit the Caption text within the editor Ektron CMS200 300 User Manual Version 4 5 Revision 3 377 Using the Data Designer Checkbox Iv A Checkbox field is only one character wide and accepts one of two possible values checked or unchecked For example C Check if you are over 65 Dialog Box Checkbox Field E4 Hame T Indexed Display name Default value True checked f False unchecked Caption
290. value Po Alloy f Only one Use f May not be removed May be removed More than one Options Validation P Multi Line Validation Ho validation Bead Only Hidden Custom Validation Caption Street cancel Now the screen looks like this 2 BB 48 4 00 a AS 4B Ve Hi Se Apply Style gt Normal gt Times New Roman 3 12 pt A das nbsp 2 Thl 7 feo i EF es a yt 4 Address Street Note that the Street field is not wide enough To widen it click the field move the cursor until you see a two sided arrow and drag the arrow to the right Ektron CMS200 300 User Manual Version 4 5 Revision 3 372 Using the Data Designer 5 The next field City should also let the user enter text Assume that you want City to appear in the line below Street To make room for City move the cursor to the end of the Street field and press lt Enter gt to create a new line Next drag the plain text field button Jab into the line below Street Then complete the dialog as shown below Plain Text Field Now the screen looks like this Ektron CMS200 300 User Manual Version 4 5 Revision 3 373 Using the Data Designer X OORAA Sol gt ASO AM Malle ez ee amp Sophy Style Normal Times New Roman 3 12 pt A chy nbsp i 7 fe E E es 7 i E qh 4 6 The next field State should let the user cho
291. vent c cccsssessssseesesseeceeneeseenseeseeneeses 149 Adding a Calendar Event cccssccsssssecseeneeeeeseeseesseeseeseeees 151 Adding a New Content Block for a Calendar Event 156 Editing Calendar Events ccsssscccsssessseeeeceeneeseesseeseeneeseens 159 Deleting Calendar Events cccesseecsseseesesseseeeneeseeneeseees 161 Updating Your User Profile ccssecesesenseeeeeseneees 163 Viewing Your Profile sissidnsinisinacecsaisincenbaresieanacrembedendcinieniesdiauciias 163 Accessing Online Help ccccacesseeticnencsctenncirsccimensceateheenceetens 167 Searching for Content essssssonnsennsennonnnonnnonnnennonnnnnnnnnnn 171 SCOOP TONS sirensis 171 Managing TaSkS nasnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 173 Accessing the Tasks Foldet ccssssccssssseeceeneeseessenseneenees 173 Creating a Task apanvadin tenia dames dvanmaradicesvesaiasuivensionendistiseraaasanerenneds 175 viewing a UR spsedt casa renmarianianeniencanreha ites analanciistiecireriaares 177 Editing Bg Cy Seer eneere rreerernenee rat t nrer rrr er stn sree naana 178 Adding Comments to TaskS c ssccssssseeceeseeseeneeseenseeseeneeses 179 SUING A TASE caa 182 Attaching a Task to a Content BIOCK ccccccseeseeeeeeseeeeenees 183 Task Module Toolbar scceteccccsesseccesesncessqccniscesestenccmsectenseesntceieenes 184 Introduction to eWebeditPro XML sceeee
292. wines E K tr on _ Redefining Web Content Management Ektron CMS200 300 User Manual Version 4 5 Revision 3 Ektron Inc 5 Northern Blvd Suite 6 Amherst NH 03031 Tel 1 603 594 0249 Fax 1 603 594 0258 Email sales ektron com http www ektron com Copyright 2004 Ektron Inc All rights reserved EKTRON is a registered trademark of Ektron Inc Version 4 5 Revision 3 July 9 2004 For updated versions of this manual please visit http www ektron com download_center cfm EKTRON INC SOFTWARE LICENSE AGREEMENT READ THIS BEFORE LOADING SOFTWARE YOUR RIGHT TO USE THE PRODUCT DELIVERED IS SUBJECT TO THE TERMS AND CONDITIONS SET OUT IN THIS LICENSE AGREEMENT USING THIS PRODUCT SIGNIFIES YOUR AGREEMENT TO THESE TERMS IF YOU DO NOT AGREE TO THIS SOFTWARE LICENSE AGREEMENT DO NOT DOWNLOAD CUSTOMER should carefully read the following terms and conditions before using the software program s contained herein the Software Downloading and or using the Software or copying the Software onto CUSTOMER S computer hard drive indicates CUSTOMER S acceptance of these terms and conditions If CUSTOMER does not agree with the terms of this agreement CUSTOMER should not download Ektron Inc Ektron grants and the CUSTOMER accepts a nontransferable and nonexclusive License to use the Software on the following terms and conditions 1 Right to use The Software is licensed for use only in deliv
293. ws a straight line Line on page 264 polygon Draws a polygon a closed figure Polygon on page 268 surrounded by straight lines rectangle Draws a rectangle Rectangle on page 269 Blur Standard Toolbar Button amp Description Blurs or softens an image You can select a level of blur from O through 4 Ektron CMS200 300 User Manual Version 4 5 Revision 3 253 Dialog Box Brightness Editing Images If you select an area of the image the command only changes that area Standard Toolbar Button Description NOTE Dialog Box Ektron CMS200 300 User Manual Version 4 5 Revision 3 Increases or decreases an image s brightness You can select a brightness level from 32 brightest through 32 darkest If you select an area of the image the command only changes that area You cannot adjust brightness if the image s bit depth is 8 or fewer See Also Specifying Color Depth on page 279 254 Editing Images w Brightness Mel Brightness Choose Color Standard Toolbar Button Description Lets you choose the color of an annotation before you insert it To change an annotation s color after inserting it place the cursor on the annotation and press the right mouse button to display the Attributes menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 255 Editing Images Dialog Box Color ki Ei Basic colors el ay nn See DE E imi i bee Ee
294. x appears Click the down arrow to the right of the Horizontal Alignment field Ektron CMS200 300 User Manual Version 4 5 Revision 3 323 Working with Table Cells Cell Properties Span Rows Spanned Columns Spanned Layout width alls C Not Specified f Percent R word Wrap iC Pixels 5 Click your choice from the list and click OK Setting Vertical Alignment In the Cell Properties dialog box you can specify the vertical alignment of a cell You have four choices e top e middle e bottom e along the baseline of the first line of text the term baseline is defined in Aligning the Picture on page 241 Ektron CMS200 300 User Manual Version 4 5 Revision 3 324 Working with Table Cells This example illustrates the choices Top pee Bottom Baseline To set vertical justification for a table cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 5 Revision 3 325 Working with Table Cells Teel ane Teh avy Tee inini Teeth We ECE aay PEt Leal Wnts SEEE 4 The Cell Properties dialog box appears Click the down arrow to the right of the Vertical Alignment field Ektron CMS200 300 User Manual Version 4 5 Revision 3 326 Working with Table Cells Cell Properties Spar Rows S panned Columns Spanned 50
295. xels Specify table width by pixels if you want the table to remain the same size if a user resizes the browser For example if you specify that a table is 610 pixels wide and the user s browser is set to low resolution 640 x 480 pixels the table occupies the full width of the browser when it is maximized If the user resizes the browser so that it only occupies the left half of the screen only the left half of the table appears A scroll bar appears at the bottom of the browser The user must move the scroll bar to see the rest of the table Netscape File Edit View Go Communicator Help a EN Search Netscape Back Reload Home Table Properties If you set table width by pixels do not set it to more than 610 pixels Otherwise the table will not fully display on a monitor set to low resolution 640 x 480 Setting Table Width by Pixels Ektron CMS200 300 User Manual Version 4 5 Revision 3 298 Manipulating Your Table s Format To specify table width by pixels choose Pixels in the layout section of the Insert Table dialog box Then specify the number of pixels at the Width field Insert T able Size Roms 2 Columns 2 Layout C Percent fe Pixels Specifying Horizontal Alignment You can specify your table s horizontal alignment left right or center within the browser Ektron CMS200 300 User Manual Version 4 5 Revision 3 299 Manipulating Your
296. y Search Look for content in the folder Searching for Content on page 171 e View View the folder s properties Properties Viewing a Content Block You can view all content blocks that have been created in your Ektron CMS200 300 Web site Viewing content blocks allows you to view the content metadata summaries and other content block information To view a content block in Ektron CMS200 300 follow these steps Ektron CMS200 300 User Manual Version 4 5 Revision 3 31 Working with Folders and Content Blocks 1 Navigate to the folder that contains the content block as explained in Viewing a Folder on page 29 2 Click the content block Title ID Contact Ektron 15 Home Rage Content 1 rc Login A ormation 2 Support Page 5 3 The view content screen appears Ektron CMS200 300 User Manual Version 4 5 Revision 3 32 Working with Folders and Content Blocks Ektron CMS300 Workarea for Editor inChief Microsoft Internet Explorer m Content SI Human Resources o Content Title 3 Marketing Content ID Froducts Status a sports Last User To Edit SE Support Last Edit Date 4 Syndication Start Date End Date Date Created Approval Method Approvals Home Page Content 1 Approved Published jedit 03 Jun 2004 12 05 PM None Specified O3 Jun 2004 12 05 PM 21 Feb 2001 05 46 PM Force All 4oporovers E EditorInchiet SportsEditor XML Configuration None Specified H
297. y enter terms from the list you cannot enter free text as you can with the other fields One column is labeled Not Included and the other Included Move individual terms between lists by clicking the arrow gt gt and lt lt Or move all terms from one list to the next by clicking the All gt gt arrow 5 Click the save button Gl 6 The view content screen reappears Ektron CMS200 300 User Manual Version 4 5 Revision 3 61 Approving Declining Content Blocks Approving Declining Content Blocks Your site administrator establishes an approval chain for each folder or even specific content blocks The approval chain is a list of people or user groups who must approve a new or edited content block before it is published to the Web site If a user group is part of an approval chain any member of the group can approve the content block to move it to the next approver The administrator also determines the sequence of approvers in the approval chain When a new or edited content block is submitted to the approval chain it is reviewed by users who may e change it e approve or decline it e publish it to the Internet it is published when the last user approves it The flowchart below illustrates the steps in the approval process Ektron CMS200 300 User Manual Version 4 5 Revision 3 62 Approving Declining Content Blocks Approval Chain Publish to Web site You can approve and decline all content blocks tha
298. y mode This option lets you store unseen information in each XML document An example might be putting a version number for the data design so that XML documents can be upgraded to newer versions using an XSL transform A field can be either invisible Of cannot be changed it cannot be both Cannot be changed Check here to make this field read only That is the user cannot insert data into it in Data Entry mode You might use this option to provide user instructions for completing the screen Ektron CMS200 300 User Manual Version 4 5 Revision 3 382 Using the Data Designer ee Validation Select the kind of validation to apply to this field Your choices are e No validation the user s response is not checked e Cannot be blank the user must enter a response e Non negative whole number or blank the user must enter a positive whole number or no response e Non negative whole number required the user must enter a positive whole number e Decimal number or blank must be a decimal number for example 12 345 or 12 or blank A leading minus sign is allowed The decimal point must be a period even in locales that normally use a comma Decimal numbers include whole numbers because the decimal point is implied That is 12 is 12 0000 e Decimal number required must be a decimal number it cannot be blank of none one or two decimal places A leading minus sign is allowed Th
299. you are using the horizontal toolbar place the cursor where you want field and click the toolbar button When using the drag and drop toolbar drag a button to desired screen location Note that a context sensitive menu available by right clicking the mouse is also available to perform the commands You can right click the mouse then select Insert Field to display a context sensitive menu of all commands To edit the properties of any field already on the screen select the field right click the mouse and select Field Properties e two buttons appear on the regular Edit tooloar Design mode and Data Entry mode For more information see Design Mode vs Data Entry Mode on page 366 The Data Entry mode button lets you preview the screen being created e several regular toolbar buttons are grayed out because they do not work with Data Designer Ektron CMS200 300 User Manual Version 4 5 Revision 3 365 Using the Data Designer Design Mode vs Data Entry Mode The Data Designer feature supplies two modes which make it easier for you to design screens e Data Design mode lets you insert and remove fields from the data entry screen e Data Entry mode simulates the screen s appearance during data entry Two toolbar buttons let you switch between modes The buttons are located on the Edit toolbar When you begin to create a data entry screen you are in design mode To test the screen as the user will see it
300. you can set the spell check feature to check or ignore e words in UPPERCASE for example XYLOGIC e words with numbers for example mp3 e Internet and file addresses for example nttp www ektron con As an example if you check the box to the left of Ignore Words in UPPERCASE eWebeditPro XML s spell check does not consider words in all uppercase characters You also use the custom dictionary section of the screen to identify custom dictionaries for the spell check to reference The spell check feature does not use the other fields on this screen Ektron CMS200 300 User Manual Version 4 5 Revision 3 228 Editing in Microsoft Word If your computer has Microsoft Word 2000 or greater you can edit content within Word You may prefer to do this because of familiarity with Word s user interface and to use additional functionality available in Word NOTE Some Word formatting may not be compatible with HTML and as a result not be transferred to eWebeditPro XM L To edit with Word follow these steps 1 Open eWebeditPro XML Press the Word toolbar button ie The following dialog may appear warning you that some Word formatting may not be transferred back to eWebeditPro XML Press Yes if you still want to edit in Word Edit in ord Ea op Tou are about to edit your document in MS Word Due to the limitations of HTML there map be a loss of formatting 2 when returning the document ta the editor Do
301. you wish to proceed 4 Microsoft Word opens Any content that was in eWebeditPro XML when you pressed the Word button is copied to Word Edit content as desired 6 Press File gt Close Another warning like the one in Step 3 may appear Press Yes to copy the edited content back to eWebeditPro XML 8 When done return to eWebeditPro XML and press the Word toolbar button again Ektron CMS200 300 User Manual Version 4 5 Revision 3 229 Editing in Microsoft Word 9 If you change your mind and decide to restore the content to the way it was before you edited it in Word press the undo button If you want to restore the Word changes after pressing Undo press the redo button Uploading an Image in a Microsoft Word Document If you insert an image into the Word content and then paste that content or save it the following dialog box appears The box lists all images in the content and asks if you want to copy them from your computer to your organization s Web server Files Wanting for Upload Files for Upload Upload Mow Upload Later Woodgrove Bank About Estimated Upload Time o0 00 1 2 If you are ready to publish your Web content and want to display the image click Update Now If you plan to add more content later you can click Upload Later and upload all images at that time Editing XML Documents If your organization has implemented eWebEditPro XML you cannot edit XML documents

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