Reports Manual - CHRIS
Contents
1. Are within the range specified a 1250 1750 D SES Annie or Annette Have any one digit Have zero or more unknown or variable text char Anne finds Anne or acters Annette or Brianne Escape next character Include literal text including spaces and punc Jean Louis tuation in a field text exactly as it appears but regardless of uppercase or lowercase Match phrase from anywhere not only word start Have empty fields a _ 10 CHRIS Reports Manual lt a FIGURE 12 Standard Report Examples Standard reports are pre formatted reports that can be based on Demographic Timeline and or Service Coordination data Demographic Reports To run a Demographic Report select the appropriate find criteria In this example only demographic data are selected see Figure 12 The following data are entered for the first section of the Reports Find screen Table Demo Event bypassed when Demo table is selected Field DOB Value 01 15 2011 03 15 2011 Reports Find Screen with Demographic Find Table Event Field Value Demo DOB 1 15 2011 3 15 2011 O Timeline O ServiceCoordination O ActionNeeded Addresses In this example the found set of records will include children born between January 15 2011 and March 15 2011 After the find has been performed select the sort option see Figure 10 and then the report type see Figure 11 CHRIS Help Desk 800 231 5747 ES2. 15 ESE Eligibility Total 12713 LL IEPAFSP Records Transferred In During School Year 14 15 35 Records Transferred Out During School Year 14 15 27 22 CHRIS Reports Manual Unduplicated Report The Unduplicated Report is based on the number of children served and contains the total number of children who have a Referral First Contact with FDLRS First Contact with FDLRS Date Transition Part C to Part B Transition Notification Date Screening Screening Final Result Date Evaluation Final Result Date Exceptional Student Education Eligibility ESE Eligibility Date and Individal Education Plan Individual Family Service Plan JEP IFSP Date event for each school year see Figure 20 Allsites Unduplicated Report FIGURE 20 PES oi gt BOK x 4 5 S Sum Of Count Gogo Jos ou an Sen Oa Nov bee san Feb Wor Je way Lun Grand Toa First Contact 12 13 212 240 264 385 260 192 274 270 194 212 219 136 2918 First Contact 13 14 194 234 226 296 251 175 241 266 260 236 238 150 2767 First Contact 14 15 169 205 259 254 206 144 259 240 66 1802 First Contact Total 575 679 749 935 717 511 774 776 520 508 457 286 7487 Transition 12 13 21 48 78 61 44 42 76 53 73 85 58 646 Transition 13 14 38 40 68 68 57 55 48 59 54 84 86 28 685 Transition 14 15 32 31 41 60 49 29 33 18 11 e 304 Transition Total 77 92 157 206 167 128 123 153 118 157 171 86 1635 Screening 12 13 64 67 218 310 231 129 218 218 1
3. 98 286 194 57 2190 Screening 13 14 36 94 225 283 253 154 193 276 239 210 237 174 2374 Screening 14 15 138 65 137 233 136 163 186 174 31 1263 Screening Total 238 226 580 826 620 446 597 668 468 496 431 231 5827 Evaluation 12 13 77 51 156 207 168 127 163 176 141 214 183 59 1722 Evaluation 13 14 38 98 187 195 184 124 186 185 161 220 211 95 1884 Evaluation 14 15 113 80 183 190 127 128 154 99 E 1077 Evaluation Total 228 229 526 592 479 379 503 460 305 434 394 154 4683 ESE Eligibility 12 13 32 59 131 171 169 155 143 175 162 188 219 116 1720 ESE Eligibility 13 14 41 70 147 212 147 143 168 185 155 213 221 133 1835 ESE Eligibility 14 15 100 96 163 178 140 12 160 142 54 F S S 1156 ESE Eligibility Total 173 225 441 561 456 421 471 502 371 401 440 249 4711 IEPAFSP 12 13 30 54 113 159 160 138 127 153 144 171 200 104 1553 IEPAFSP 13 14 38 63 123 188 131 136 151 160 140 194 206 120 1650 IEPAFSP 14 15 89 84 147 164 131 111 141 126 49 S S S 1042 IEPAFSP Total 157 201 383 511 422 385 419 439 333 365 406 224 4245 Records Transferred In During School Year 14 15 35 Records Transferred Out During School Year 14 15 27 The Allsites report provides a summary of FDLRS Child Find activities by month and year for the three previous school yez Reports can be generated by center county or site Two types of reports can be generated Workload and Unduplicated 1 Workload report is based on a set of seven events and the Unduplicated report is base
4. Childrens Registry and Information System Reports Manual RY amp INF om Ray Technical Support Information 5665 Ponce de Leon Blvd Coral Gables FL 33146 800 231 5747 chris um miami edu http www chris miami edu EE mm About This Manual This manual was created to guide the usage of standard reports in the Children s Registry and Information System CHRIS program It includes instructions and step by step examples for creating standard reports For additional information on the CHRIS Project refer to the User Manual Data Facilitator Manual Field Reference Guide Advanced Reporter Manual and Interactive Online FileMaker Training All support documentation can be retrieved from the CHRIS website at http www chris miami edu This document was developed by the University of Miami Department of Psychology through CHRIS a special project funded by the Florida Department of Education Division of Public Schools Bureau of Exceptional Education and Student Services BEESS through federal assistance under the Individuals with Disabilities Education Act IDEA Part B Copyright State of Florida Department of State 2015 Authorization for reproduction is hereby granted to the state system of public education consistent with section 1006 39 2 Florida Statutes No authorization is granted for distribution or reproduction outside the state system of public education without prior approval in writing 11 CHRIS Repo
5. O Addresses If demographic information is part of the find Demo should be selected as the Zable in the first section of the Reports Find screen If either Timeline or Service Coordination is selected as the table the Event field will automatically display a list of the events pertaining to the table chosen see Figure 6 The appropriate event should be selected from the drop down list If Demo Action Needed or Addresses is selected as the table the Event field is bypassed Reports Find Screen Event Field Table Event Dema TTT Timeline egen ServiceCoordination EndTimeline O ActionNeeded ESEEN ibility O Addresses IEPIFSP PR ia Z ReferralForEvalua Z ReferralForScreen Transition TS mm Once a table and an event 1f necessary are chosen a list of fields unique to the selected table and event selected will automatically be displayed see Figure 7 The appropriate field should be selected from the drop down list FIGURE 7 Reports Find Screen Field Field Table ble KKK KKK KKK eit iii rere sy Timeline i 1 ServiceCoordination O ActionNeeded Addresses The find criteria are entered into the Value field see Figure 8 For example a date range would be entered as 01 01 2014 03 31 2014 FIGURE 8 Reports Find Screen Value Field Table eld Value on Demo ConLog ConLogDateOfContact 11 1 2014 3 31 2014 OTimeline ServiceCoordination ActionNeeded O Addresses To execute
6. Reports that can be run by Center Site or County These reports can only be run by the Help Desk e PROVIDERS amp CONTACTS REPORT Contains data entry and directory reports for Providers amp Contacts Information on Mass Screening can be found in the User Manual Information on managing Definitions can be found in the Data Facilitator Manual NOTE 2 CHRIS Reports Manual New Reports e DAYS ELAPSED BETWEEN SCREENING AND PARENT CONSENT Con tains a report of days elapsed from Screening to Parent Consent for Evaluation Includes average number of days and can be displayed graphically and or in a list e 60 DAY RULE REPORT Contains a report of days elapsed from Parent Consent for Evaluation to Evaluation Completion Date Includes average number of days and can be displayed graphically and or in a list e SOD REFERRAL REPORT Schedule Of Deliverables Referral Report Displays the number of children who have a Referral First Contact or Referral In Date within a chosen date range This report breaks down the results by individual county if ap plicable e SOD COMPLETED SCREENINGS REPORT Displays the number of children who have a completed screening within a chosen date range This report breaks down the results by individual county if applicable CHRIS Help Desk 800 231 5747 EE ee Reports Find Screen Clicking either the STANDARD TRACKING REPORTS button or the REPORTER CUSTOM REPORTS button on the Report
7. Select EndDate from the field drop down list Type the following information EndDate 1 2014 7 Click the SERVICE COORDINATION button in the next section 8 Select Referral Inactive from the event drop down list 9 Select ReferralInactiveDate from the field drop down list 10 Type the following information Referral Inactive 1 2014 11 Click the OR button 12 Click the PERFORM FIND button 13 Click the SORT BY NAME button 14 Click the END TIMELINE INACTIVE REASON REPORT button 13 Select FILE from the FileMaker Menu 14 Select the EXIT REPORT option 18 CHRIS Reports Manual FIGURE 17 Action Needed Report The Action Needed Report contains information that can be used for creating daily or weekly reports to assist in developing task lists for individual case managers or for Child Find team activities To run an Action Needed Report select the appropriate find criteria see Figure 17 The following data are entered for the first section of the Reports Find screen Table ActionNeeded Event bypassed when ActionNeeded table is selected Field ANFollowUpDate Value 1 2014 Reports Find Screen Action Needed Find Table Event Field Value SE Janfotowupoate m OTimeline O ServiceCoordination ActionNeeded O Addresses In this example the found set of records would include children who had an Action Needed Follow Up Date during the month of January 2014 After the find has been performed select
8. d on the total number of children serv For instance if a child was screened twice the child would count only once in the Unduplicated report but both screen events would be counted in the Workload report Find Criteria First Contact First Contact with FDLRS Date Referral In Workload Only Referral In Date Transition Transition Meeting Date or PartC to Part B Referral Date Screening Date of Final Result CHRIS Help Desk 800 231 5747 Month Center Comparative 3 Year Unduplicated Report Report Date Report Time Evaluation Completion Date ESE Eligibility ESE Eligibility Date IEP IFSP IEP IFSP Date 03 10 15 3 29 29 PM 23 A mm NOTE FIGURE 21 24 Timeline Reports Timeline Reports display the number of completed Timelines grouped by days elapsed Based on the initial search for the Transition Conference Date Referral for Screening Date or Staff Assigned see Figure 21 the Timeline Report will calculate the total number of completed Timelines within 45 60 90 120 or more days for each category listed A Timeline is considered complete when there is an End Timeline event Timelines Interval Summary Report Criteria Screen 9 18 2009 Timelines Interval Summary Report Criteria 3 15 05 PM Transition Conference Date id Referral For Screening Date UOUy SEA Staff Assigned id To run a Timeline report complete the following steps Step 1 Select the REPORTS option from t
9. ent is selected see Figure 13 The following data are entered for the first section of the Reports Find screen Table ServiceCoordination Event ReferralIn Field ReferralInDate Value 1 2014 2 2014 Ficure 13 Reports Find Screen with Basic Find Table Event Field Value Q Demo erch ReferanDate porama O Timeline ServiceCoordination O ActionNeeded O Addresses In this example the found set of records will include children with a Referral In Date during the months of January and February 2014 After the find has been performed select the sort option see Figure 10 and then the report type see Figure 11 CHRIS Help Desk 800 231 5747 13 Hands on Exercise 2 Running a Basic Report 1 Select the REPORTS option from the main menu 2 Click the STANDARD TRACKING REPORTS button 3 Select the SERVICE COORDINATION option 4 Select Appointments from the event drop down list 5 Select ApptDate from the field drop down list 6 Enter the following information Appt Date 1 2014 3 2014 7 Click the PERFORM FIND button 8 Click the SORT BY DATE AND TIME FOR APPOINTMENTS button 9 Click the APPOINTMENT SCHEDULE button 10 Scroll to the bottom to make a note of the number of records found 11 Click the OMIT END TIMELINE button 12 Click the OMIT REF INACTIVE button 13 Select FILE from the FileMaker Menu 14 Select the EXIT REPORT option 14 CHRIS Reports Manual FIGURE 14 NOTE Complex Rep
10. erformed on demographic data and then that found set is narrowed by eliminating any records that contain an open timeline see Figure 16 The following data are entered for the first section of the Reports Find screen Table Demo Event bypassed when Demo table is selected Field DOB Value 1 2011 The following data are entered for the second section of the Reports Find screen Table Timeline Event EndTimeline Field EndDate Value finds all records with an empty EndDate field Option Omit Reports Find Screen with Omit Request Table Event Field Value Demo DoB 1 2011 O Timeline O ServiceCoordination O ActionNeeded O Addresses O Demo EndTimeline EndDate Timeline O ServiceCoordination Oor O ActionNeeded O Addresses In this example the found set of records will contain data from the first section of the Reports Find screen and omit the data from the second section of the Reports Find screen In this example the find would result in a list of children born in January 2011 with a completed Timeline After the find has been performed select the sort option see Figure 10 and then the report type see Figure 11 CHRIS Help Desk 800 231 5747 17 Hands on Exercise 3 Running a Complex Report Select the REPORTS option from the main menu Click the STANDARD TRACKING REPORTS button Select the TIMELINE option Select End Timeline from the event drop down list
11. esk 800 231 5747 V vi CHRIS Reports Manual nE Reports in CHRIS The CHRIS software program contains a variety of standard reports to assist users in creating commonly used reports In addition CHRIS also contains a Reporter program that allows users to create custom reports To access the reporting features in the CHRIS program click the REPORTS button from the CHRIS main menu see Figure 1 FIGURE 1 Child Record Locator Screen Re Demo Record Help a p etl Transfer e Child Record Locator Screen Please enter your search criteria and press the Enter key on the number pad to execute the statewide find or click th e Go button below DBNUM Last Name First Name Birth Date Demo Track had Total Records Found 0 EE CHRIS Help Desk 800 251 5747 1 ee remm Clicking the REPORTS button on the main menu will display the Reporting screen see Figure 2 The Reporting screen displays all of the report options for the CHRIS program FIGURE 2 Reporting Screen 3 10 2015 Reporting Screen 13 20 14 on New Reports Options The following reporting options are described in this manual e STANDARD TRACKING REPORTS Contains standard reports e TIMELINE REPORTS Contains Timeline specific reports e REPORTER CUSTOM REPORTS Allows for the creation of custom reports e ACTION NEEDED REPORT Contains Action Needed Reports for case management e ALLSITES REPORT Contains Allsites
12. he main menu The Reporting screen will be displayed see Figure 2 Step 2 Click the TIMELINE REPORTS button The Timelines Interval Summary Report Criteria screen will be displayed see Figure 21 Clicking the CANCEL button will return you to the Reporting screen CHRIS Reports Manual Step 3 Enter the Transition Conference Date Referral for Screening Date and or Staff Assigned Step 4 Click the PERFORM FIND button The Timelines Interval Summary Report Selection screen will be displayed see Figure 22 FIGURE 22 Timelines Interval Summary Report Selection Screen Timelines Interval Summary Report Selection Intervals By County Intervals By Primary Exceptionality Intervals By Size Alike Intervals Combined More Intervals By County Summary Onl Cancel Step 5 Select a summary report type Choose one of the following options e INTERVALS BY COUNTY Displays the number of completed Timelines by county name e INTERVALS BY SIZE ALIKE Displays the number of completed Timelines by county size For example small medium small medium large and very large e INTERVALS BY PRIMARY EXCEPTIONALITY Displays the number of completed Timelines by primary exceptionality e INTERVALS COMBINED Displays the number of completed Timelines by any combination of the categories listed above e MORE INTERVALS BY COUNTY SUMMARY ONLY Displays the number of completed timelines by county name along with add
13. ing screen see Figure 2 will display the Reports Find screen see Figure 3 The Reports Find screen is used to select the data needed to create standard and custom reports for the CHRIS database FiGure 3 Reports Find Screen 4 17 2014 Reports Find Screen Demo a Timeline 9 ServiceCoordination 2 ActionNeeded O Addresses O Demo Timeline 9 ServiceCoordination Dor d ActionNeeded O Addresses Demo O Timeline RS mr O ServiceCoordination O ActionNeeded O Addresses Demo Timeline i O ServiceCoordination O ActionNeeded Addresses ServiceCoordination Cor O ActionNeeded SEP O Addresses O Addresses O omit 4 CHRIS Reports Manual FIGURE 4 FIGURE 5 Z IMPORTANT FIGURE 6 CHRIS Help Desk 800 231 5747 Each section of the Reports Find screen allows users to enter search criteria that will be used to find data related to the desired report see Figure 4 SRE Find Screen Section Reports Find Screen 9 34 16 AM Table Event Field Value CDemo i G Timelne ServiceCoordination ActionNeeded OC Addresses The Table field allows users to select the source of data needed Select the table by clicking the circle to the left of the table name see Figure 5 Reports Find Screen Table Field Table Demo Timeline ServiceCoordination ActionNeeded
14. itional timeline detail Clicking the CANCEL button will return you to the Reporting screen NOTE CHRIS Help Desk 800 231 5747 25 ES remm Step 6 After making a report selection a warning 1s displayed to indicate that the Timeline Interval Summary Report must be displayed in Preview Mode see Figure 23 Click the OK button to display the report FIGURE 23 Timelines Interval Preview Warning summary Report Please be advised this is a summary report If you would like to see the results on the screen you must be in Preview Mode A sample Timeline Interval by County Report in Preview Mode is shown in Figure 24 This is how the report will be displayed when printed FIGURE 24 Timelines Interval by County Report Screen Preview Mode ott P INFO FDLRS Site Name P wv Street H 2 5 s City State Zip Code CHRIS Report Date 05 06 14 Report Time 12 24 56 PM Timelines Interval Summary Report By County Of Residence 1 to 45 46 to 60 61 to 90 91 to 120 Greater Than 120 County Of Residence Sample 49 30 70 30 10 CHRIS Reports Manual 26 Hands on Exercise 5 Running Timeline Reports Select the REPORTS option from the main menu Click the TIMELINE REPORTS button Enter the following information Referral For Screening Date 7 1 2013 1 1 2014 Click the PERFORM FIND button Click the INTERVALS BY COUNTY button Click the OK button Select FILE f
15. mmm The demographic reporting options include the following e CHILDREN S LIST Generates a list of children s records e ADDRESS LABELS Generates address labels for the records selected e CODE SUMMARY Generates a summary of the values contained in the Code Definitions List Each Florida Diagnostic and Learning Resources System FDLRS site can use the Code field in whatever way is most beneficial to that site and the data faciliator can update this list e ES REFERRAL FOLLOW UP REPORT Generates a follow up report of Early Steps referrals A Demographic Reports can be created using finds based on any of the table options IMPORTANT Complex Demographic Reports can be run with more than one find criteria See the 7 Complex Reports section of this manual NOTE Ts Hands on Exercise 1 Running a Demographic Report Select the REPORTS option from the main menu Click the STANDARD TRACKING REPORTS button Select the DEMO option Select the DOB field from the drop down list Enter the following information DOB 6 2011 Click the PERFORM FIND button Click the SORT BY NAME button Click the CHILDREN S LIST button Select FILE from the FileMaker Menu 0 Select the EXIT REPORT option 12 CHRIS Reports Manual Basic Reports To run a Basic Report using a single table select a table an event 1f necessary a field and a value In this example the Referral In Service Coordination ev
16. nd The Or option is used to include records that meet the criteria from a section of the Reports Find sceen regardless of the criteria specified in any other sections In this example a find 1s performed on the Referral First Contact with FDLRS event and then that found set is expanded by adding records with a Referral In event see Figure 15 The following data are entered for the first section of the Reports Find screen Table ServiceCoordination Event ReferralFirstContact Field ReferralFirstContactDate Value 6 2013 The following data are entered for the second section of the Reports Find screen Table ServiceCoordination Event Referralin Field ReferralInDate Value 6 2013 Option Or Reports Find Screen with Or Find Table Event Field Value O Demo ReferralFirstContact ReferralFirstContactDate Ei 2013 O Timeline ServiceCoordination O ActionNeeded O Addresses O Demo Referralin ReferralinDate 6 2013 O Timeline ServiceCoordination or O ActionNeeded O Addresses In this example the found set of records will include children who had either a Referral First Contact Date or a Referral In Date in June 2013 After the find has been performed select the sort option see Figure 10 and then the report type see Figure 11 16 CHRIS Reports Manual FIGURE 16 Reports with an Omit Request The Omit option is used to exclude information from a find In this example a find 1s p
17. order Go to Reports Total Number Found 75 SS On the Sorting screen COR refers to County of Residence a The GO TO REPORTS button leaves the records unsorted and takes the user to the Standard Reports screen see Figure 11 CHRIS Help Desk 800 231 5747 7 FIGURE 11 Once the sort option 1s selected the Standard Reports screen will be displayed see Figure 11 This screen lists the standard report options available Click the button to select the desired report Standard Reports Screen 9 22 2011 Standard Reports Referral Report First Contact amp In ESE Staffing Report IEPSIFSP Report Tracking Status of Referral for Screening Event Count By Age Range ear End Timeline Inactive Reason Report Event Count By Age Range Year Month Screening Labels Appointment Schedule Address Labels Screening Appointment Report Action Needed Report Screening Schedule Report Presenting Problem Report Screening Results Report Inactive Report Timeline Status Summary Data Detailed Speech Language Evaluation Report Timeline Status Summary Data Briefi vr amp Mnth Timelines Report Children s List Timeline Status Summary Data Briefilvear EIP Referral Follow up Report Code Summary Master Timeline Reason Close Total Report Increase of Transitions Indicator 12 oO Active Report Verification Activity for Indicator 12 Exit Reports Total Children F
18. orts Complex reports are based on multiple tables The Reports Find screen allows users to enter search criteria in up to six separate find sections In this example both the Part C to Part B Transition Timeline and Referral First Contact with FDLRS Service Coordination events are selected see Figure 14 The following data are entered for the first section of the Reports Find screen Table Timeline Event Transition Field TrnTransitionMeetingDate Value 1 2014 The following data are entered for the second section of the Reports Find screen Table ServiceCoordination Event ReferralFirstContact Field ReferralFirstContactDate Value 1 2014 Reports Find Screen with Complex Find Table Event Field Value O Demo Transition TrnTransitionMeeting Date 1 2014 Timeline O ServiceCoordination O ActionNeeded O Addresses O Demo ReferralFirstContact ReferralFirstContactDate 1 2014 O Timeline ServiceCoordination Oor O ActionNeeded O omit O Addresses In this example the found set of records will include children who had both a Transition Meeting Date and a Referral First Contact Date in January 2014 After the find has been performed select the sort option see Figure 10 and then the report type see Figure 11 If you choose to include demographic information put it in the top section of the Reports Find screen CHRIS Help Desk 800 231 5747 15 SE a FIGURE 15 Reports with an Or Fi
19. ound 11 The EXIT REPORTS button returns the user to the Reporting screen see Figure 2 CHRIS Reports Manual Performing Accurate Finds Performing an accurate find is very important because the find provides the information on which reports will be based Incorrect finds will produce inaccurate results The following tips will assist users in performing accurate finds 1 Know what specific data are required to create the desired report 2 Be specific when performing finds Given the number of records in the statewide database it helps to be specific when performing finds Enter date ranges ID numbers database numbers or special terms to narrow the find criteria and return the data desired 3 Limit the use of excessive search criteria The Reports Find screen allows users to enter search criteria in up to six separate find sections However using numerous search criteria in a single report can cause inaccurate results If you need to perform complicated finds to develop your report contact the Help Desk for assistance CHRIS Help Desk 800 231 5747 9 Find Operators Use the find operators below to improve the search criteria for records see Table 1 TABLE Find Operators Table To find values that Use this Example operator Have some or all of a field s contents Ann finds Ann or Ann Marie but not Annie Are an exact match of the field s contents Anne finds Anne but not Ann Marie or Annie
20. rom the FileMaker Menu Select the BACK TO REPORTS option Select another Timeline Interval Report if desired 10 Click the OK button 11 Select FILE from the FileMaker Menu 12 Select the EXIT REPORTS option CHRIS Help Desk 800 231 5747 2 SE a Providers amp Contacts Reports The Providers amp Contacts Reports include listings of the provider and contact personnel who work with an individual FDLRS site To run a Providers amp Contacts Report complete the following steps Step 1 Select the REPORTS option from the main menu The Reporting screen will be displayed see Figure 2 Step 2 Click the PROVIDER amp CONTACTS REPORT button The Providers amp Contacts Reporting screen will be displayed see Figure 25 FIGURE 25 Providers amp Contacts Reporting Screen 10 13 20 08 Providers amp Contacts Repo rting 3 54 43 PM Run All Provider Report Run Active Provider Report Run All Contact Report Run Active Contact Report Run Acronym Report Exit To Main File Step 3 Select one of the following report options e RUN ALL PROVIDER REPORT Produces a list of providers e RUN ALL CONTACT REPORT Produces a list of contacts e RUN ACRONYM REPORT Produces a list of agency acronyms e RUN ACTIVE PROVIDER REPORT Produces a list of active providers e RUN ACTIVE CONTACT REPORT Produces a list of active contacts Clicking the EXIT TO MAIN FILE button will return you to the Reporting
21. rts Manual EE Legend Bold Italics UPPERCASE Title Case Z IMPORTANT CHRIS Help Desk 800 231 5747 The following is a list of conventions used throughout this manual The titles of CHRIS Gold screens and screen sections are presented in bold faced type Field names as well as references to tables figures and hands on exercises are presented in italics CHRIS buttons and main menu options are presented in UPPERCASE letters CHRIS related reports event names functions and lists e g Duplicate Child Report Service Coordination Child Record Locator Code List are presented in Title Case The IMPORTANT icon is used in the left margin to highlight information essential to the integrity and or performance of CHRIS Gold The NOTE icon is used in the left margin to highlight information that deserves special attention The HANDS ON icon is used in the left margin to indicate a hands on exercise for the user to complete 111 IV CHRIS Reports Manual EE Table of Contents Repor w eene 1 Repor RES CCR 4 PPG TORN Accurate INS re eg eerste ee 9 AO DOS eee 10 Standard Report EX AMIDES ege 11 Demographic DC 11 SR DOS oes 13 COTATI TRG E 15 Kepoh ynan OP ol ME 16 Reports wilk anr Omit KC CS aes a a 17 PC OTN NE SG ee 19 PMS WE BG DO E E E AEE E E EE 21 RC RO serene gesg eetecs reod ra nE RENEE ERE NEETER ene nese 24 Providers amp Contacts REPON S a NEEE 28 CWM E POr EE 29 CHRIS Help D
22. screen NOTE 28 CHRIS Reports Manual _ E Custom Reports Custom reports can be created in CHRIS using the Reporter program Reporter The Reporter program was developed to provide users with the flexibility to create custom report layouts and to modify existing report layouts Reporter can be used to produce letters forms lists tables and other types of summarized data as well as to provide data to site managers and administrators Reporter has no permission restrictions and is available to all CHRIS users Users can duplicate rename change or add on to layouts to produce more advanced reports The Reporter program also allows the creation of FileMaker scripts which can be customized in any report to facilitate performing finds sorting and printing As such a basic understanding of the CHRIS program and the FileMaker Pro application is required to design custom reports If you are interested in learning more about creating custom CHRIS reports contact the CHRIS Help Desk to schedule an Advanced Reports training session Additional information about custom reports is available in the Advanced Reports Manual a G CHRIS Help Desk 800 231 5747 29 30 CHRIS Reports Manual
23. the find click the PERFORM FIND button see Figure 3 The CANCEL FIND button cancels the find and returns the user to the Reporting screen see Figure 2 FIGURE 9 Reports Find Options or C Omit The Reports Find screen see Figure 3 contains the following options for performing complex finds see Figure 9 e OR Includes records that meet the criteria from that section regardless of the criteria specified in other sections e OMIT Omits a set of records from the find results The OMIT button should be used in the last section of the Reports Find screen When find criteria are entered in more than one section the find functions as an And find results will contain only those records that meet all the criteria specified in all the sections unless the OR or OMIT option is selected CHRIS Reports Manual After clicking the PERFORM FIND button on the Reports Find screen the Sorting screen is displayed see Figure 10 This screen provides options for sorting the data in the report Click the button associated with the desired sort option FIGURE 10 Sorting Screen 10 10 2008 Service Coordination Report Sorting Sort By Name Sart by COR amp Date of Birth amp Name Sort by Date of Birth amp Name Sort by COR amp Screening Final Result Sort by COR amp Age amp Timeline Status Sort by COR amp Age amp Service Coordination Status Sort by Date and Time For Appointments Create your own sort
24. the sort option see Figure 10 and then the ACTION NEEDED REPORT button see Figure 11 CHRIS Help Desk 800 231 5747 19 Hands on Exercise 4 Running an Action Needed Report 1 Select the REPORTS option from the main menu 2 Click the STANDARD TRACKING REPORTS button 3 Select the ACTION NEEDED option 4 Select ANCompletedDate from the field drop down list 5 Enter the following information ActionNeededCompDate 1 2014 6 Click the PERFORM FIND button 7 Click the SORT BY NAME button 8 Click the ACTION NEEDED REPORT button 9 Select FILE from the FileMaker Menu 10 Select the EXIT REPORT option 20 CHRIS Reports Manual FIGURE 18 Allsites Report The Allsites Report provides a summary of FDLRS Child Find activities by month and year for the three previous school years Reports can be generated by center county or site Two types of reports can be generated Workload and Unduplicated The Workload Report is based on a set of seven events and counts the total number of those events The Unduplicated Report is based on six events and counts the total number of children served For instance if a child has two Screening events the child would count only once in the Unduplicated Report but both Screening events would be counted in the Workload Report Due to the complexity of these reports only the CHRIS Help Desk can generate Allsites Reports If a user clicks the ALLSITES REPORT button from the Repor
25. ting screen a message will be displayed indicating that this report must be run by the Help Desk see Figure 18 The data facilitator is responsible for contacting the Help Desk to request an Allsites Report Allsites Report Message Allsites Due to the nature of the master database and the complexity of the Allsites report this report must be run by the CHRIS Help Desk Please call the Help Desk if you would like a copy of your Allsites report CHRIS Help Desk 800 231 5747 21 FIGURE 19 Workload Report The Workload Report is based on a set of seven events This includes the total number of Referral First Contact with FDLRS First Contact with FDLRS Date Referral In Referral In Date Transition Part C to Part B Transition Notification Date Screening Screening Final Result Date Evaluation Final Result Date Exceptional Student Education Eligibility ESE Eligibility Date and Individal Education Plan Individual Family Service Plan VEP IF SP Date events for each school year see Figure 19 Allsites Workload Report amp oo RY INFo e Center Comparative 3 Year Workload Report Report Date 03 10 15 a I WEI 5 SSS Report Time 3 40 20 PM CL LL CL 212 240 264 385 260 192 274 270 194 272 219 136 12713 13714 194 234 226 296 251 175 241 266 260 236 238 150 14 15 169 205 259 254 206 144 259 240 59 GER 13714 14715 ESE Eligibility 12 13 ESE Eligibility 13 14 ESE Eligibility 14
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