Toy Library Software Helpsheet National Helpline
Contents
1. available Annual updates through maintenance package Full after sales support available On line demonstration available XP or Windows 7 version available Basic price from 450 no VAT to add Exclusive offer to NATLL members 10 discount Please quote your membership number when placing your order e Negotiable discount available to registered charities Paula Denton Toy Cupboard Pigeon Cote Grimsby Road Laceby NE Lincolnshire Tel 0844 5611162 Email paula toy cupboard com Website www toy cupboard com Toy Library Information System TOLIS Designed specifically for toy libraries Manages members toys and toy loan Can be networked for multi user access Export facility to other applications User manual available Demonstration CD can be arranged After sales support available Consultancy bespoke development available Discounted basic price from 300 Further discount for multiple licenses ITKraft 20 Pine Avenue Poole Dorset BH12 4AG Tel 01202 739 688 mobile 07533738324 Email info itkraft com Website www itkraft com Toy Library System A software package originally developed for a large toy library in Portsmouth Several toy libraries in the UK currently use it e Manages members toys storage and loans Page 2 of 4 NATIONAL ASSOCIATION OF TOY AND LEISURE LIBRARIES Company limited by guarantee in England number 0122864 Registered Office 1A Harmood Street London NW1 8DN tel 020 7428 22802. Toy Library Software Helpsheet National Association of Toy and Leisure Libraries National Helpline Toy libraries are increasingly taking advantage of computer technology to provide efficient and accessible services to families carers and children s services Having a computerised system also enables toy libraries to provide detailed membership and toy reports and information for funders This Helpsheet discusses some of the things to consider when setting up a computerised system and introduces the software currently on the market The Association does not endorse any particular company or product Planning for a computer system e In the short term implementing a computer based system may be more time consuming and demand a higher skill level than a paper based one However it will save time and offer a more efficient system in the long run e With one computer terminal only one person is able to process toy loans at a time e Consider the use of a mini network linking to another computer to share a database e Consider the use of a wider network to link the database with a number of locations e Consider the use of a wireless network to run multiple locations e Consider choosing laptop rather than desktop computers which will offer flexibility about where you can work Most modern laptops will have the capacity to run toy library software e Itis important to compare companies and check product features very c
3. arefully before purchasing a package e Check if a user manual is available e Check facility for web based toy catalogues e Check availability and cost of after sales support training and upgrades e Computer hardware as well as software will need to be maintained Maintenance costs can be significant Check computer hardware compatibility Check memory space required Insurance costs will be increased View the software in action ask suppliers for a toy library nearby that is using their system or contact the Helpline Going Mobile If you are providing mobile or satellite services consider software with the following features e Able to track and record members toys and loans at different locations e Personal Digital Assistant PDA hand held computer which can be attached to a PC e Bar code or electronic tag technology Fundraising for IT projects As a finite project that will add value to your toy library funding for computer hardware and software makes an ideal package Consider e New projects add computer equipment and software to initial funding bids and budget After sales support services Staff volunteer training Broadband services Microsoft software licences Consumables e g printer ink paper memory sticks Insurance e Computer table chair e Storage and security e g a mobile lockable trolley Toy library specialist software suppliers These are listed by alphabetical order and not i
4. d the United States It is available in two parts Libratu a free downloadable desktop software and database system for Windows Mac or Linux Manages membership and toy loan functions Stores toy catalogue with pictures Automates rosters Generates reports and charts Supports bar code scanners Optional annual support fee Data transformation service for a fee Libratu Online an optional fee paying service which integrates with Libratu to automatically generate an interactive website for toy libraries e Allows staff and members to view and interact with the Libratu database e Enables members to view and edit their details browse toys reserve toys and renew loans e Automatically email members for roster reminders overdue toys etc e Cost for this service depends on the size of toy library Current fee schedule may be viewed on the website Rubber Duck Information Systems 39 Cardigan Street North East Valley Dunedin 9010 New Zealand Email rubberduck orcon net nz Website www libratu com Funding Sources e www icthubknowledgebase org uk fundingict for a list of potential funders for ICT projects e The Clothworkers Foundation funds one off grants to UK registered charities for capital costs including IT hardware Tel 020 7623 7041 Website www clothworkers co uk Resources National Council for Voluntary Service NCVO ICT Development website for the Voluntary and Community Sector visit www ict
5. d the code Start Play when you place your order Start Software Ltd Lasyard House Underhill Street Bridgnorth WV16 4BB Tel 0845 612 2402 Email info toy tracker co uk Website www toy tracker co uk Toy library software from overseas used in the UK Libertoy A Canadian product on the market since 2001 It is a not for profit project for the company Ten toy libraries in the UK currently use it e Designed to be used by beginners Management of members toys and toy loan Can import from other databases Support photos for toys and members Bar code reader scanner available User manual can be downloaded at www libertoy com libertoy_doc pdf Demonstration CD by post available e Demonstration available on the website e One year free user support for one designated person by telephone email e Annual support plan available as an extra e Bespoke services available e Basic price from 109 Informiciel 1090 De Grand Pre Laval QC H7E 4G6 CANADA Email info libertoy com Website www libertoy com Spelio Toy library software developed in the Netherlands The English version has been available since 2005 Three toy libraries in the UK currently use it The Dutch version is used by over 50 toy libraries in the Netherlands and Belgium e User friendly application specifically developed for toy libraries e Only basic experience of keyboard mouse and Windows application needed to operate e All functions n
6. eeded for toy library management are available including Management of members membership and toys toy loans and reservations financial functions reports extended configuration e Can be networked with up to 4 computers free of charge e Can import data from other databases or Excel spreadsheets e Support for bar code scanners available as an extra for 95 e Toy companies extension available for 35 which records comprehensive data on toy manufacturers and suppliers e Demonstration download available from website e Support contract by phone email available Package includes questions handled with higher priority software updates minor modifications of the software offsite backup storage e Basic price from 330 includes installation start up help importing data No VAT is Page 3 of 4 NATIONAL ASSOCIATION OF TOY AND LEISURE LIBRARIES Company limited by guarantee in England number 0122864 Registered Office 1A Harmood Street London NW1 8DN tel 020 7428 2280 fax 020 7428 2281 email admin playmatters co uk website www natll org uk charged when a valid VAT registration number is provided Bytewings Deltalaan 81 7417 VB Deventer The Netherlands Email info bytewings nl Website www bytewings nl spelio description html language EN Libratu Toy library software developed in New Zealand for the Dunedin Parents Centre Toy Library in 2007 It is used by some toy libraries in Canada New Zealand Australia an
7. fax 020 7428 2281 email admin playmatters co uk website www natll org uk e Can import toy and member information from other toy library systems Can be used with all Windows applications Trial version of software available Getting Started Guide available Barcode System Add In Module available Website System Add In Module available One year support included free includes all version upgrades de bugging mail and telephone support e Bespoke services available e Basic price from 250 VAT Recalldate Ltd 45 Ophir Road North End Portsmouth PO2 9EL Tel 02392 698789 Email enquiry recalldate co uk Website www recalldate co uk Toy Tracker Designed in conjunction with an NCH SureStart project Tracks subscriptions and loan fees Creates membership cards Creates reports Imports toy and member information from other toy library systems Excel or Word files e Can be installed on laptops desktops or Pocket PC s for mobile services e Creates online toy catalogue e Installs onto more than one PC for multiple users e Optional financial edition e Optional bar code scanner available to scan toys in and out of the library e Demo available via internet or face to face e User manual included e 895 VAT includes installation full training unlimited support and help for the first year e Exclusive offer to NATLL members Free Barcode Scanner usually 125 Please quote your membership number an
8. hub org uk Help from the Association Publications all p amp p e Nuts and Bolts a practical guide to setting up and running a toy library 2 Edition 2003 10 members 15 non members e Fundraising for Toy amp Leisure Libraries revised 2002 3 members 4 non members e The really useful Guide to involving Volunteers 2005 3 50 members 4 50 non members Association Training Relevant training includes e 7oy library Databases e Smart Ordering e Marketing for Toy and Leisure Libraries e Fundraising for Toy and Leisure Libraries For a comprehensive guide to the full range of Association s training please see our current Training Information eaflet Tel 020 7428 2287 Email training playmatters co uk National Helpline Please contact the Helpline e If you are considering purchasing a software package We may be able to put you in touch with a member using that product e If you are a member of the Association using specialist toy library software and would be prepared to talk to other toy libraries about your experiences e If you are aware of a commercially available specialist toy library software available in the UK that is not covered in this Helpsheet Monday Tuesday Thursday 9 00am 4 30pm Tel 020 7428 2286 Email helpline playmatters co uk Website www natll org uk Please note that information and prices given are correct at time of publication Please check with individual supplie
9. n any order of preference eStart Over 1500 Children s Centres use the eStart web based Children s Centre database which includes a basic facility to record equipment loan to families e Records item loaned e Dates of loan agreed and actual return date e Dialogue box for notes Capita Children s Services Franklin Court Priory Business Park Cardington Bedford MK44 3JZ Tel 01234 832158 Email one capita cs co uk Website www capita cs co uk LocalAuthority OneProducts EarlyYears Pages One eStart aspx Page 1 of 4 S HelpLine Helpsheets Toy Library Software Aug 10 with logo doc doc August 2010 Registered Charity in England and Wales no 270291 Registered Charity in Scotland SC039458 The Lending Library Manager This software is an add on to a main database designed for SureStart Children s Centres Currently used by around 50 groups within local authorities It has been available for 7 years Manages members toys and toy loan System links to main database Can be used as a stand alone system The system can be networked Data can be imported from other databases Bar coding and scanning function Readers available for purchase Demonstration available on CD or online User manual available Price on application Annual support available includes 9 5 telephone support and software upgrades CACI SoftSmart Ltd 2 Floor The Centre High St Polegate East Sussex BN26 6AQ Tel 0845 450 7484 Email e
10. nquiries caci co uk Website www caci co uk childcentremgmt aspx ToyBase The first software package developed for toy libraries in the UK e Manages members toys and toy loan e Multi site capability for mobile services e Facility to publish a web based picture toy catalogue e Customer queries answered via email Upgrades are available to download from time to time Can share its database over a local network User manual included View demonstration on the website Product available as download from website Free to use if toy library has less than 500 combined toys and members e Full licence costs 300 with no on going fees James Every Email james toybase net Tel mobile 07876680174 Website www toybase net Toy Cupboard Designed for toy libraries in the voluntary and statutory sectors There are over 100 toy libraries using this product in the UK USA Canada Australia and India e Management of members borrowers demographic information waiting lists and history e Management of toys and equipment search record manage and track e Resizing and batch resizing and placement of pictures within toy record Bar code systems and hand held scanners Comprehensive reporting Till feature Can import database from other toy library systems Mobile toy library functions including hand held device technology Option to host online toy catalogue Network version available Bespoke tailoring services
11. rs for the latest details Page 4 of 4 NATIONAL ASSOCIATION OF TOY AND LEISURE LIBRARIES Company limited by guarantee in England number 0122864 Registered Office 1A Harmood Street London NW1 8DN tel 020 7428 2280 fax 020 7428 2281 email admin playmatters co uk website www natll org uk
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