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RAMSeS User Manual

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1. Proposals The gt Award Propect Adminesiration Proposals tab shows eve ry faved Proti Wee ADG0154 Prime Acce 200041 Lesd P Sisan Cakins Ayveard Manager M I i i 07 Prosz Tiie Reiahons Between Early Emban and Cagraiv Processes General Awards Accounts Events Proposals Subcontracts 0 Project Dates T2006 4017 Accoun Manager Total Anticipated Funds 5 0 00 Total Ghhgated 41 251 802 00 proposal that is linked to a particular project An award Proposals AMikaie wiih this Propect iratis F umda project can have Proposal Ne Lead inv Tite Requested 06 005 Susan Calkins Relations Between Earl Emotion and Copniltve Precespes 1 743 7350 00 many different proposals listed due to annual renewals continuations or supplements that have been requested Each proposal listed can be accessed by clicking on the proposal number Subcontracts The Subcontracts tab will show every active subcontract that has been added to a project This view shows the subcontract number assigned by RAMSeS the account number of the subcontract status sponsor date sent date fully Avand Project Mo 06 0104 Prime Acct 208037 Account Manager Project Tite Regional Educational Laboratory for Southeast Lead Pi Lidia Daid wan Broekhuizen Award Manager Valara Francis 0 General Awards Accounts Events Proposals Subconirads fi 0 Gj eriin
2. My Proposals Martisha Wallace June 2011 30 RAMSeS User Manual Proposals that have been routed When a proposal is opened that has already been submitted for signatures or has already received PROPOSAL APPROVED status the view will be similar to Figure 26 The yellow and orange tabs in the middle of the screen provide navigation through the proposal information The color coding of the tabs is yellow for the screen being viewed and orange for all others Proposal Dashboard gt gt Proposal Routing Status Start New Proposal Proposal No 49 9232 ays coversheet Sponsor US DHHS National Institutes of Health NIH 1 My Proposals Proposals In My Dept Assumption of Risk Inbox Award Dashboard My Awards Deadline 11 19 2009 New Electronic Yes Grants gov Award Manager Valera Francis 02 Lead Investigator Christian Farrior Proposal Specialist Contract Specialist Account Manager Project Title RAMSeS Workshop 111909 View IPF Poprovals Compiance_ _ Status History _ Assumption of Risk Anaras 1B 0 The above proposal has been successfully submitted All lead principal investigators and approving departments listed below have been notified and should electronically authorize in routing order for departments this proposal before it is received by the Office of Sponsored Programs Administer Proposal Awards In My Dept ARRA Submissions Certifications Approvals PI Certificati
3. RAMSeS offers a wide range of reporting options that anyone can access To access the reports click on the Reporting link on the blue menu bar in RAMSeS The screen will look like figure 27 below Each report can be exported to Excel for modification and review If you experience problems running any report contact OSP gt gt RAMSeS Reporting Proposals By Department By Deparment Unsubmitted By Department Any Investigator By Affiliated Deparment By Lead Pl ty Lead Pl Appt Dept By Lead Pl Appt School By Investigator By Prime Sponsor By Schoal By Schoal Funded By Sponsor By Sponsor Type By Sponsor and Funded Awards By School and Proposal Type Graph By Department and Proposal Type Graph Grants gov by Proposal Submissions By ARRA Eunding Productivity by Lead Pl Productivity by Deparment Proposal Keyword Search Funded Proposal Keyword Search Awards By Lead Investigator By Any Investigator By Department By Department and Sponsor Direct By Deparment and Sponsor Prime By Department and Sponsor Type By Deparnment Schoal wiAccounts By School By School Graph Admin and Home breakdown By School and Sponsor Direct By School and Sponsor Prime By School and Sponsor Type By School and Sponsor Type Graph Last Four Years Depts Graph Last Four Years Schools Graph Fiscal Year Depts Fiscal Year Schools Graph and Report Fiscal Year NIH Only Graph and Report Fiscal Year Grouped by Sponsor Type
4. for mmediste assetance contact OSP at 34 334 5876 O10 Ie RAMSeS UNCG Proposal and Award Development l Y Item List 10 0243 Z gt gt Application Abstract Plea elect a CIP code ce Code that describes the type of research contained in this proposal Health Profes s And Related Cinical Scsences This abstract wil be u wie r the UNC 5 Re Abstracts Dotai Tan kasd atabase des atch faculty researchers with p ed toi ollz _ s and f undin resource nit phe I er tty expertise mine ofr chi a erests nthe FUNC mpus The ab sho uid be pia written and detail to E a hep w zis tern s b the h ypo the s or objec nd the method s of the gt pr pect abo sfc V Research Subjects af All abstracts m the databa Wi be available to the public F this abstract coma ANY Unversity or sp rpn opi etary informaton Subcontractors potentially meirar nve nle a eful process mac e of r manufacturing compostio man ter MUST check No t A inven e new y N elow and if you h ne are addy re she aia ntact the Office of Technolo Train at 336 256 2047 for invention management Y Export Control V intellectual Property i s I give permission to include this abstract in the Research Abstracts Database RAD Y Community Benefits Yes N Location of Sponsored ad Activities abstract goes here Y 2 Application Abstre Attachments Y roving Depts Y Submission Notes Administer Proposal Submit Proposal Save Reset Figure 18 Ap
5. As approvals are given the appearance of the screen will change If the PI was not the party who submitted the proposal for review and approval he she may gain access by clicking on the number beside PI Certification at the extreme lower left on the home page and then clicking on the corresponding number Department Heads and Deans will do the same except in their case access is gained by clicking on the number beside the Dept Approval Inbox at the extreme lower left of the screen For immediate assistance contact OSP at 336 334 5878 G O RAMSeS UNCG Proposal and Award Development Proposal Dashboard gt gt Proposal Routing Status Start New Proposal Proposal No 409 9233 coversheet Sponsor US DHHS National Institutes of Health NIH 1 My Proposals Lead Investigator Martisha Wallace Deadline 11 20 2009 New Electronic Yes Grants gov Proposals In My Dept Account Manager Assumption of Risk Inbox Project Title RAMSeS Workshop 111109 02 Award Dashboard View IPF Certify Proposal Administer Proposal My Awards 5 s Compliance _ _ Status Histon Assumption of Risk Awards E C0 ARRA Submissions The above proposal has been successfully submitted All lead principal investigators and approving departments listed below have been notified and should electronically authorize in routing order for departments this proposal before it is received by the Office of Sponsored Programs Awards In
6. NIH Mechanism Comp by Department MIH Mechanism Comp by School NIH Mechanism Comp by Lead Pl Major Funding by Fiscal Year By ARRA Funding Other Support Award Keyword Search Award Projects Group by Investigator Group by Investigator Department Group by Investigator School By Department By Department NIH Only By Investigator By Investigator Deparment By Investigator School By Administering School By Administering School NIH Only By Sponsor By Sponsor Type By Prime Sponsor Please Note Monthly and Fiscal Year data is subjectto change until the month end and year end closing process has been completed For offical results please refer to the OSP Annual Report Figure 27 Report listing within RAMSeS Martisha Wallace June 2011 33 RAMSeS User Manual Awards Management Accessing awards is done one of two ways depending on the role of the individual accessing them If it is a person named on the proposal or the individual who created the proposal in RAMSes awards will be found under My Awards or My Proposals If it is the RA who is trying to access awards they will be found under Awards in My I O re ae DSI ng A SE me k log a Office of Sponsored Program RAMSeS x Department or Proposals in J Ni E UNCG Proposal and Award Development My Dept If using Proposals in My Dept or My Proposals gt gt Proposal Administration Q
7. Agency Administration ALA Alumni Affairs ae 7 APG A IP Primary Administrative Contact The main person to contact er regarding the proposal should questons arise ee RCO Ashby Residential College SCL Athletic Dev pub Affairs Affiliated Center Institute Select other University Done tea Centers Institutes that will contribute space personnel or equipment to 1 88 Departmental Listing popup information is pulled from the departmental pick list Sponsor Deadline Enter the date by which the proposal must be received at the Agency Sponsor Please indicate whether receipt will be noted based on the day the proposal was sent postmark or the day the proposal was received by the sponsor receipt date Generally OSP and C amp G review proposals in the order in which they are received Proposals should be submitted in RAMSeS a minimum of five business days prior to the sponsor deadline to ensure proper review and timely submission When proposals are not internally routed within the above timeframe they will still be processed and submitted Martisha Wallace June 2011 7 RAMSeS User Manual e Previous Account Number 6 digits no hyphen If this proposal amends supplements renews or continues an existing project provide the most recent University account number This information will assist in proposal review e Title of Project Include the full title of the proposal that THE UNIVERSTIY is submitting to the Funding Agen
8. Back to Search Results List once a proposal has been Proposal No 06 0006 coversheet Sponsor US DHHS NIH National Institute of Child Health and Human selected awards can be Development NICHD Lead Investigator Susan Calkins Deadline New Electronic No accessed under the Awards tab a erences Proposal Specialist Charna Howson Contract Specialist Michael Preuss Award Manager Lloyd Douglas 03 see Figu re 28 Account Manager Project Title Relations Between Early Emotion and Cognitive Processes ener Rowing Compliance everis Anaras E a i Create Award Individual awards and Project Awards for this Proposal l nfo rm at ION can be a ccessed Award No Sponsor Award No Amount Reporting Designation rat Budget Begin Date from this screen Note PIs and A06 0154 001 41R01HD050806 01A 280 635 00 New 200041 5 01 2007 Go to Project A06 0154 002 41RO1HD050806 01A 272 497 00 New 200041 5 01 2007 Go to Project RAs have READ ONLY access to A06 0154 003 5RO1HD050806 03 267 047 00 New 200041 5 01 2007 Go to Project A08 0029 002 210732B 20 584 51 New 205306 10 01 2008 Go to Project award materials Only OSP can A06 0154 004 5RO01HD050806 04 267 047 00 New 200041 5 01 2007 Go to Project A06 0154 005 5R01HD050806 05 264 376 00 New 200041 5 01 2007 Go to Project make changes to award data Figure 28 Award view within RAMSeS proposals When Go to Project is A Award Project N
9. Figure 32 Proposal view has links to all proposals listed on a project Project Dates WAG 15077 Total Anboipated funds 000 Tatal Gbligated E35 975 154 00 add New Subcontract executed and the total amount of the ae aako Sronnization Sent Date ae total Dist porosan O 209037 Fully Executed ABT ASGOCiaIES INC 05052009 731 620 00 SU b CO nt ra ct aggin 5 202037 Fuly Executed Empirical Education inc Oadaa008 2 505 829 00 amosso D may Fuly Executed cain hepa DEAETE 53 000 00 Subcontracts are accessed by clicking on SS E in eee a nen iat l ans oroe soos D aay Fully Executed ae 1278 2008 7 200 00 the desired subcontract number apio OO aar Fully Executed Jennifer Fredricks mnazo 1 200 00 spores Fully Executed Margaret Baird owenre009 6 800 00 Attachments for subcontracts are only apase Fully Executed Donna Beckham nareua00g 8 500 00 aopo A Fully Executed George Brumfield oaeoeo09 36 500 00 visi b e wit h n t h e i n d ivi d ua 406 1104 50710 B Fully Executed lang Floyd OSe02009 56 800 00 apoio G Fully Executed Wae Henry paanong 36 500 00 subcontracts All subcontracts should 405 0104 3017 i Fully Executed Bass Houston ner202008 36 500 00 aE ENE Fully Everulad Frances Liddell OSe02009 6 500 00 be created by someone in OSP to wees 2 Fully Executed Neal Randall naeue008 56 500 00 auss G Fully Exeouted Diane Leopold oaenr2008 6 500 00 ensure t h att h e terms an d con d it Ons Ap6 0104 5018 Fully Executed Sharon S
10. Inbox e FAQ lists frequently asked questions Office of Sponsored Programs e Help with IPF questions view the OSP website for questions responses on the elPF 1713 Moore Humanities e Speak to Someone Contact Finder determine who in the administrative office is best suited to help you with Research Administration Building Greensboro NC 27402 6170 Phone 336 334 5878 Fax 336 334 3140 Reporting offers you the ability to generate proposal and award reports for a particular Investigator Department a particular issue ei Figure 3 The Proposal Dashboard home screen within RAMSeS creates the University s official record for each sponsored research project The electronic Internal Processing Form elPF is required for each research proposal of a grant contract or cooperative agreement and it is used to collect financial and compliance information and documentation needed for internal review and approval An elPF is prepared when a PI plans to compete for or receive any funding from an agency For example it is necessary to prepare an elPF for the following e Anew proposal requesting new dollars not associated with an existing award e A proposal supplement requesting additional dollars to an existing award e Acontinuation proposal both competing and non competing e g NIH SNAP or eSNAP e Anincoming subcontract where funds are directed to the University from the prime recipient of an award e The prime contract directly a
11. My Dept BA a A Investigator s who must certify this Proposal 1 PI Certification Inbox Investigator Role Decision 2 Dept roval Inbox Martisha Wallace Lead Principal Investigator Not Yet Reviewed Department s that must authorize this proposal Office of Sponsored Programs 1713 Moore Humanities Order Department Authorizing Person s Authorizing Decision Research Administration Buildin E Greensboro NC 27402 6170 3 1 Sponsored Programs Martisha Wallace Valera Francis Lloyd Douglas Not Yet Reviewed Phone 336 334 5878 2 Research And Economic Development Barbara Hemphill Christian Farrior Not Yet Reviewed Fax 336 334 3140 3 Contracts and Grants Admin Office Status History Status Person Date Changed to Submitted Changed by Martisha Wallace 7 20 2010 11 41 AM Changed to Unsubmitted Changed by Martisha Wallace 7 20 2010 11 36 AM Changed to Submitted Changed by Christian Farrior 11 11 2009 04 48 PM Internet Protected Mode On fq v 125 v Figure 20 Routing screen Martisha Wallace June 2011 27 RAMSeS User Manual Pls must click the Certify Proposal button and must read through the submission confirmation and click the Yes button to continue File Edit View Favorites Tools Help x ese RAMS S wc Propos ly Favorites 33 E Web Slice Gallery v Suggested Sites v X Backbone fh T p3 m om v Pagey Safetyy Toolsv iss Item List View or E
12. learning national and international university partnerships global awareness F Increasing Access to Higher Education i e programs in underserved areas or for non traditional students accommodation of persons with disabilities educational attainment of underrepresented populations campus diversity retention and graduation distance and online education F Improving Public Education i e quantity quality and geographic distribution of teachers alternative certification particularly in science and math professional development for preK 12 teachers pressing challenges like drop out rates low performing schools and poor student performance Economic Transformation and Community Development i e regional development needs of rural or underserved areas small and existing industries stimulation of new and emerging industries tech transfer and research innovation promotion of arts and culture facilitation of inclusive discussions of community issues F Health i e campus based services addressing critical health and public health challenges utilizing health information to inform and address critical issues health disparities Environment i e campus environmental sustainability energy and environmental challenges public awareness and educational programs Other See Reset Internet Protected Mode On fg vy 125 v Figure 17 Shows the UNC Tomorrow selections on the Community Benefits
13. of F amp A requested in the proposal rather it is the distribution of the F amp A recovered by the University and returned to the PI s and departments at the end of each fiscal year Both the PI and the Department are allocated 10 of the F amp A funds An entry of 100 indicates that you request the full 10 F amp A to be returned to the PI When several UNIVERSTIY faculty or staff are collaborating the 10 F amp A return may be divided among the Pls but must be allocated in whole numbers i e three Pls may divide it as follows 34 33 33 100 Enter just numerals in this field not decimals or the percent sign OM a eee ee ee https testuncg myresearchonline org ramses config TESTUNCG de_inv_edit cfm page_referrer de_i Windows Internet Explorer le https testuncg myresearchonline org ramses config TESTUNCG de_inv_edit cfm page_referrer de_inv amp prop_id 115883 amp id 124613 amp win_name BS e Release Time Questions There are two Se T questions that were on the paper version of AP NEEE Tae ee the Release Time Certification form that was ee EE required of all faculty requesting course N an Sa eE T reduction if the project was funded Answer a aaa moea a YES or NO acco rdin g to the project a a in course load as a result of this project being funded If yes are funds requested from the sponsor to accomodate that reduction Yes No Save Investigator Key Person Figure 11 Investigator Research Team edit
14. ote S C h a nges m a d e to Payment Method 14 Scheduled Payment v Invoice Frequency v this screen only get saved when Invoice the Save Project Detail Pass Thru Agency button is clicked a em re Audit ID 03 Marie Louise Harrell v Reporting Person v Type of Activity Save Project Details Delete Project Figure 29 Award Project screen has links to accounts proposals people subcontracts and Mar documents 34 RAMSeS User Manual Awards The Awards tab lists all the awards for the project It shows the RAMSeS award RaAMses j i7 Pot eames mai conbact DOP al I I gt Avrard Project Adminstration number the Sponsors Award number award amount type of Avevard Project Wc ADK 0154 Prime Acct 200041 Lead Pt Susan Calkins Project Oates 7 01 2008 4402011 funds and the date it was Avcount Manager Award Manager Michel Preuss M Total Anticipated Funds 0 00 recorded in RAMSeS To see Projet Title Retabond Between Early Emabon and Cognitive Processes Total Obbgalad 1 957 602 00 the detail of a particular award Sara amas Assounts arts dProposata subcantacs 0 click on the award number nipari in TE Pape 1 Showing Resule 1 515 Wew 4 which is highlighted in blue ponkan Avand Wo Award Amouni Typi ol Funda Dollara Faad Dat IRMMHOOSS 1A S200 635 00 New ABOU IRIMHOOSS 1A S272 49700 New aneeo0T SRO IHDOSOa 03 S267 047 00 New aiii SR
15. page Does this project involve the study of birth to 12th grade education Does this project promote adult education and or life long learning Does this project involve research with an Institute or Center within the University UNC Tomorrow The information requested in this section is being gathered at the UNC General Administration s request to assist them in reporting on research activities that meet the needs of North Carolina s citizens as outlined in the UNC Tomorrow report see Figure 17 Please Select Primary Activity Please select one or more of the listed categories that best describe s the primary activity ies in your proposal The options are Global Readiness Increasing Access to Higher Education Improving Public Education Economic Transformation and Community Development Health Environment or Other Once all questions have been answered click the Save button to save the information entered and move to the next section of the RAMSeS proposal record Martisha Wallace June 2011 23 RAMSeS User Manual Location of Sponsored Activities For each location that is added a percent of time must be provided i e under the In State County heading an entry of Guilford 20 indicates that 20 of the project activity will occur in Guilford County NC University Locations In the drop down box select the specific campus location s where research will be conducted Out of State Loc
16. respect to Export Controls the Lead Principal Investigator shall determine with OSP assistance or input that any research affected by the Export Control Act complies in advance of before initiation of the project with the Act s regulations and reporting requirements in order that an export license can be GO IA AANA P EAN O ANENE ca obtained should one be required item List 10 0243 gt gt Export Control z View or Edi completed sections e e a S a a SO e e ri n e by dicking the name next to Me check F you have specific questions about export control regulations please visa this link http www uncg edu rshexport or contact The Office of Research and Economic Development at 336 334 4623 V General Info whether any change in the scope or V investigators Research Team cae at Do you anticipate sendingtransporting anything or receiving anything from outside of the US Y Budget z a addition of new staff may require a E EE F yes please list the name s of the country ies and provide a brief description of the item s Keep in mind your proposed budget may have to J Subcontractors include additional costs for permits licenses and tariffs if applicable reassessment of this determination TETERE y Intellectual Property y Community Benefits As a result the Lead PI must Xf scton t Sponsored Do you aricii any tml ouside US nce wn ee complete the Export Control page airam eee in RAMSeS see Figure 15 belo
17. support employment training of students and the economic multiplier effect e g university employee student and visitor spending However these questions are intended to address projects that emphasize benefits to North Carolina citizens beyond the immediate university community Please check all that apply to the proposed project In addition to answering each of the principal questions please respond to the subpoints that identify the location or extent of the expected benefit Does this project promote economic development Does this project provide information services or other resources directly to the community Martisha Wallace June 2011 22 RAMSeS User Manual Does this project promote the health and well being of community residents The UNC Tomorrow report has identified several areas where UNC must report on existing activities that meet the needs of North Carolina Please interpret these areas broadly and select one from the drop down list that best describes your primary activity In addition please check any that may also describe your activity check all that apply If you feel that your activity does not fall within one or more of these choices please choose Other Please Select Primary Activity choose one Health v Please select additional areas that also describe your activity check all that apply F Global Readiness i e problem solving team work entrepreneurial thinking experiential
18. testing COI 2 Award Dashboard View IPF Authorize Proposal Reject Proposal Administer Proposal My Awards E ARRA Submissions The above proposal has been successfully submitted All lead principal investigators and approving departments listed below have been notified and should electronically authorize in routing order for departments this proposal before it is received by the Office of Sponsored Programs stl hentai sinh Investigator s who must certify this Proposal 4 Pl Certification Inbox Investigator Role Decision Sy pee pee ee Christian Farrior Lead Principal Investigator Certified on 07 15 2010 10 11 Department s that must authorize this proposal Office of Sponsored Programs 1713 Moore Humanities Order Department Authorizing Person s Authorizing Decision Research Administration Building Aulhorized By Christian Famior Greensboro NC 27402 6170 1 Research And Economic Development Barbara Hemphill Christian Farrior on 7 15 2010 10 13 AM Phone 336 334 5878 R Fax 336 334 3140 2 Sponsored Programs Martisha Wallace Valera Francis Lloyd Douglas Not Yet Reviewed 3 Contracts and Grants Admin Office Status History Status Person Date Changed to Dept Authorized Changed by Christian Farrior 7 15 2010 10 13 AM Changed to Submitted Changed by Christian Farrior 7 15 2010 10 11 AM Figure 23 Authorization screen seen by Deans and Department Heads Internet Protected Mode On fay R15 The authorization of each party required to
19. window Martisha Wallace June 2011 11 RAMSeS User Manual List of Investigators The Lead Principal Investigator and all Principal Investigators will receive an electronic notification to certify their role on this project prior to submission to the Sponsor You may go back and Remove an individual who has been previously accepted If you need to make changes to an Investigator already added to the proposal you may click on the Edit link to the left of the individual s information See Figure 11 Budget Fill in the budget information for the initial and total period of the project see Figure 12 on next page If the project is just one year complete the Initial Period and then click the Click Here if this is a one year project link located to the left of Total Budget Total Request Do not use commas to separate hundreds thousands and millions in the budget fields RAMSeS will not process the information if commas are included Initial Current Budget Period The initial period is the first year of the project o Begin Date The start date for the initial period first year of the project The begin date comes over from the information entered on the General Info screen o End Date The completion date of the initial period first year of the project which will be 365 days after the begin date for example a July 1 start has a June 30 end date the following year o Direct The estimated direct costs for the fi
20. 14515000 75 Calculate Total Total Funds Req 114515000 75 Calculate Total y Application Abstract P A EREA Budget and Budget Justification must be attached in the attachments section of this proposal i N se If this proposal s F amp A Rate is not 39 5 and or cost sharing or cash matching is being requested please include a submission note stating where to find this in the agency guidelines J Submission Notes y er eee Administer Proposal A ae f f Does this proposal include funds or contributions in the form of required cost sharing or required cash matching Submit Proposal Yes No If yes please fill in below Click Here to Add Cost Sharing Cash Matching Unit Cost Sharing or Cash Matching initial current budget period Help Account general Remove Amount 12 000 00 Department Alumni Affairs Check the appropriate cost sharing cash matching type s Please check all that apply Agency Mandated or Amount v Voluntary Mandatory if Awarded Amount 12000 Please check all that apply Please check all that apply E F amp A F amp A F In Kind F In Kind Matching E Matching Salary Cap Salary Cap Other Other Limit 20 characters Limit 20 characters Are you requesting the Dean Chair or Associate Provost for Research and Economic Development provide funds to support this proposal Ye
21. If this is an NIH application will comply with the NIH Policy on Public Access will work to ensure that my relationship with the sponsor of this project is either free of conflict of interest or consistent with a previously disclosed conflict of interest management plan Please enter any comments you might have regarding this proposal Submit Certification Figure 22 Submission screen no 2 Each PI listed will follow this procedure to sign the proposal Once the Lead PI has signed the proposal advances to the Departments and Deans Offices following the routing order listed on the Approving Depts page OSP is the last stop for all proposals where they receive the final approval Martisha Wallace June 2011 28 RAMSeS User Manual Department Heads Deans Once the proposal has been submitted by an investigator authorization may be initiated by clicking on the Authorize Proposal button in the row of buttons at the middle of the screen as seen in Figure 23 below RAMSeS INO Drar SYS CP Pea Pee For immediate assistance contact OSP at 336 334 5878 Proposal Dashboard gt gt Proposal Routing Status Start New Proposal Proposal No 49 0250 St coversheet Sponsor US DHHS National Institutes of Health NIH 1 My Proposals z Lead Investigator Christian Farrior Deadline 6 30 2010 New Electronic Yes Grants gov Proposals In My Dept Account Manager Assumption of Risk Inbox Project Title Chris is
22. In My Dept Proposal Guideline URL ARRA Submissions Prime Funding Agency qA Certifications Approvals 7 General Proposal Information Help PI Certification Inbox 1 Dept lnb Short Project Name not project title used for tracking purposes i ve roval INDOX pe Project Start Date 3 Office of Sponsored Programs Project End Date E3 1713 Moore Humanities Research Administration Building Activity Type Chess Code Click Here to Choose CHESS Code Greensboro NC 27402 6170 Phone 336 334 5878 Fax 336 334 3140 iX Done _ g d Mode On fg vy Q15 Figure 4 showing how the screen looks when you first start a new proposal ae Agency ies e Funding Agency Select the Agency Sponsor that will directly fund the research project at your University from the list in the popup window Generally speaking this is the Agency Sponsor whose name will be on the check or to whom OSP will send invoices If the Sponsor is not listed select Organization Not Listed and then enter the name of the Sponsor Martisha Wallace June 2011 4 RAMSeS User Manual ition Windows Internet Explorer F lt _ People Search Windows Internet Explorer g myresearchonline org ramses funding_search cfm page_referrer general_info1 E https testuncg myresearchonline org ramses funding_results cfm w e US DHHS NIH National Institute for Dental and craniofacial Research NIDCR US DHHS NIH National Institute of Allergy and Infectious Di
23. OTHD OSA DS f4 S207 047 00 New a2 2009 SROHDOSORDS 08 5264 376 00 New 42010 Figure 30 Award screen has links to individual awards Accounts The Accounts tab shows information about each account on a project When an account number is selected it will open up a screen that shows detailed read only information about the account RAMSeS i daard Pa media anew lace rii LEP ai T Award Prai Wee ACH 15d Prime Acte A044 Lead Pt Suga Calkins Pract nea TOIA ARN Account Manager Award Manager Wichaal Preuss 01 Total Anticipated Funds 00 Projet Title Relabons Between Early Emioban and Cogrutive Processes Total Oblate 7 257 602 00 Page Showing asus 1 202 Vigw All Account Type Aomun Suis Lewd ny Deptt Total Received Total Distributed Total Haiributahe Prime PEKI Acie Dowglas Levine Pacholi S135100 SSRATOND 5553100 Subacoount 2r iiie Susan calking Human Develop and Famili EEEN 000 Fa Studies Figure 31 Account view has links to individual account information Martisha Wallace June 2011 35 RAMSeS User Manual Events The Events s tab will list any events that have been created on an award project Events are typically things that the OSP and C amp G staff will need to take care of at some point during the life of a project or after the termination of a project They are usually technical and final reports Pot odes mesim conbect CSP af A E RAMSeS UNG Proposa and Award Developmen
24. Office therefore it is the RA PI s responsibility to make sure all For immediate assistance contact OSP at 336 334 5878 psal and Award Development Schools College Dean s office is represe nted Note The gt gt Approving Departments Colleges Schools should be last in routing order Please verify that the routing is correct Awa rd De p a rt m e nt l S a Iwa Ys Add all departments affiliated with this proposal below ist e d f r st a n d C a n n ot b e One of the following offices will authorize this proposal on behalf of the University Do not add these departments e Office of Sponsored Research e Sponsored Programs Office Medicine changed or removed The e Office of Clinical Trials additional departments listed eae Help are those that must approve re Add Department t h ee P F Th is ist Wi j n cl u d e List of Approving Departments to edit the information remove first then add back Routing Order Dept Number Department Role s the departments of each Award Dept Lead Principal Investigator Principal 1 RSS Sponsored Programs Investigator Investi gator named on the 27 RSH Research And Economic Development ee ee ae fie Ns Soe a oa Remove 3 ALA Alumni Affai Cost Share Cash Matching Uni project The routing order for alee Sei io these depa rtments can be Figure 19 Approving Departments screen NOTE Please add the Dean s Office as an approving department in this section for all depa
25. RAMSeS User Manual RAMSeS Research Administration Management System and electronic Submission is UNC GA s official proposal tracking and award management system It is used to create and manage the official University records for all sponsored projects Each record contains both financial and compliance information necessary for submission as well as financial management once an award has been made All proposals requesting funding for a grant contract or cooperative agreement whether submitted electronically or via hardcopy must be routed through RAMSeS This is accomplished by preparing an electronic Internal Processing Form elPF which is mandatory for all applications regardless of the funding source or submission method This manual is designed to walk Research Administrators RA and Principal Investigators PI through creating and managing submissions in RAMSeS If at any time you have problems you should contact the Sponsored Programs Office on your campus RAMSeS Submissions Log into RAMSeS to create or work with a current submission by going to the following link Replace the xxxx with your school s abbreviation https xxxx myresearchonline org ramses The first time you log in or if you are using a different computer Please Login to Continue you will see a box asking you to choose your campus as seen in To proceed with the login process please select your campus from the options below figure 1 F
26. SE RAMSeS UNCG Proposal and Award Dewelopment wt I ee anyone else that has been gt gt Award Administration gra nted access n ot be Award ioa ADH 54 0005 fee Projects Amount 264 276 00 Mew Prime Asse 200d Active Sooo Award eo SADIHO0S0A0D6 05 Last Updated 4082010 11 20 AM Christopher D Dig ay Coo seared ect Title Fielations Between Early Emotion and Cognitive Processes accessible contact OSP With projec legacy data there may be some Atd Attachment files that cannot be accessed s A ae Select Document Type nent Riese without OSP making the needed change When an award is not accessible the P or RA should peer To a OE Japana ko a TIER m zi All Pegs Remya contact the OSP and they will eae correct the problem awandderz1Opet O Figure 40 Award Attachment tab lists all the documents that have been uploaded for the award If the Pl or RA cannot find an PENE ewes award that they have documents for they should provide OSP with the documents so the award can be created in RAMSeS and the accounts set up All award documents should go to OSP first OSP will then create the award so that C amp G can set up the account OSP then routes notifications to the appropriate Dean Department Head Campus News Provost Office and the Vice Chancellor for Research and Economic Development RAMSeS Contacts For technical assistance with the application itself ie login difficulties error messages etc co
27. SP may add documents to a proposal However at this point only OSP may remove attachments or make other changes that may be needed For Department Heads and Deans Department Heads Deans and anyone listed as an IPF Approver person authorized to sign on behalf of the Department Head or Dean may access proposal data in RAMSeS through PROPOSALS IN MY DEPT or DEPT APPROVAL INBOX depending on the access level given to each individual These prompts are in the left hand column of the RAMSeS screen If a person has been give access to proposal data he she may access the proposals for their department under PROPOSALS IN MY DEPT Proposals will be visible to all departments that have been granted access If a person is an IPF Approver as opposed to a department Chair or Dean proposal data may be accessed through DEPT APPROVAL INBOX When accessing projects with the DEPT APPROVAL INBOX depending on the routing status proposals can be found under either the UNSUBMITTED PROPOSALS or SUBMITTED PROPOSALS tab yellow and green tabs in upper middle of the screen Once the desired proposal has been found click on the proposal number to access it At any time a proposal is in development an Adobe printable document of everything that has been entered in RAMSeS for that proposal may be obtained by clicking on the Adobe icon p that appears at the far right in the list of proposals Martisha Wallace June 2011 32 RAMSeS User Manual Reporting
28. SeS User Manual Select Yes No to indicate whether you wish the proposal abstract to be published in the University Research Abstracts Database RAD RAD is a database designed to match faculty researchers with potential collaborators and funding resources and to help identify expertise and areas of research interests on the University campus All abstracts in the database will be available to the public If the project abstract contains ANY university or sponsor proprietary information such as a description of a potentially patentable invention i e a new and useful process machine article of manufacturing composition of manufacture or related improvements you MUST not give permission for it to be published check No The abstract should be plainly written in sufficient detail to summarize at least 1 the purpose s or problem s 2 the hypothesis es or objective s and 3 the method s of the project s If the project involves a potentially patentable invention the PI should contact the Office of Innovation Commercialization OIC at 336 256 1298 for invention management assistance Attachments You may add as many attachments as necessary These attachments will be available to all IPF approvers persons authorized to sign approve the proposal listed on the Approving Departments tab On the RAMSeS attachment list these documents will be labeled IPF indicating that they were uploaded
29. approve the proposal is complete once the Submit For immediate assistance contact OSP at 336 334 5878 Item List 10 0250 pi gt gt Proposal Authorization View or Edit completed sections by clicking the name next to the check As Dean Chair Director understand and assume the following responsibilities with respect to this application General Info e Itis an appropriate activity within the Department Center Institute and supports the mission of the University e That the Department Center Institute has agreed to provide the resources identified in this application Investigators Research Team e When applicable these resources could include cost sharing and the responsibility for reimbursement of costs to the University in the event that the sponsor is unable to pay the University for research expenses incurred during the period of performance of this project y Budget e When applicable since the University policy mandates only full time permanent EPA employees may serve as principal investigator Pl with respect to this application approve this individual s eligibility to serve in the role of PI despite his her part time employment status yY Research Subjects In the event that have delegated my signature authority to the person signing this Internal Processing Form in my absence a copy of the delegation is on file at my y Subcontractors organization However as Dean Chair Director ultimate responsiblity remains with me yY Ex
30. ations In the drop down box select the state s in which sponsored activities will occur More than one state can be selected or all states can be selected In State County Locations In the drop down box select the NC county or counties in which sponsored activities will occur More than one county can be selected or all counties can be selected Out of Country Locations Please select the name s of the country or countries where sponsored activities will occur Once you have selected all applicable locations you may move to the next screen in the RAMSeS file Application Abstract At this screen see Figure 18 please select a Classification of Instructional Programs CIP code that describes the type of research contained in this proposal select an applicable CIP category from the drop down list The CIP is a taxonomic coding scheme that contains titles and descriptions of predominantly postsecondary instructional programs It was developed to facilitate the National Center for Educational Statistics NCES collection and reporting of postsecondary degree completions by major fields of study using standard classifications that capture the majority of reportable program activity For additional information on CIP codes please visit the NCES website at http nces ed gov pubs2002 cip2000 ciplist asp give permission to include this abstract in the Research Abstracts Database RAD Martisha Wallace June 2011 24 RAM
31. bcontractors Allocation of Credit Administrative Contact Principal Investigator Y Export Control Will this investigator be provided a reduction in course load as a result of this project being funded Other 3 3 Research Assistant Intellectual Property ae R If yes are funds requested from the sponsor to accomodate that reduction yY Community Benefits Yes No ae y ACIE Save Investigator Key Person Y Application Abstract List of Investigators Research Team Attachments J ing Dept Person Dept Role Effort Cal Months Allocation of Course Approving Depts p Credit Reduction Submission Notes Charna Howson Sponsored Programs Lead Principal Investigator 20 50 No Remove Edit Martisha Wallace Sponsored Programs Principal Investigator 10 50 No Remove Edit Administer Proposal Submit Proposal Reset ae Figure 10 Investigator Research Team page Internet Protected Mode On G Q12 Martisha Wallace June 2011 9 RAMSeS User Manual e Role There are several role types but the first person entered MUST be listed as the Lead Principal Investigator Below is a listing of role types from which to choose o Lead Principal Investigator Every proposal must have one 1 Lead Principal Investigator This individual is responsible for the technical regulatory and financial aspects of the project Please verify that the person listed as the Lead PI is eligible to serve in accordance with the following UNIVERSTIY policy Only f
32. bmitted by the PI the proposal number the project name the sponsor the submission deadline the viewer s role in the project the project status a copy button and a PDF symbol will appear Using this list you may click on a proposal number to gain access to the proposal and begin working with it see Figure 25 Se J For immedi ist tact OSP 4 RAM S e S UNCG Proposal and Award Development Se ee contac OSP si 290 2315570 Proposal Dashboard gt gt My Proposals Start New Proposal Unsubmitted Propos 1 My Proposals gt gt Proposals In My Dept Below is a list of submitted proposals you initiated or on which you are listed Page 1 s5 0 of HEK box Showing Results 1 3of3 View All Submitted Prop No Project Name Sponsor Deadline Role Status PDF Award Dashboard a ae US DHHS National Institutes oe ieee 11 19 2009 10 0232 RAMSeS Workshop 111909 of Health NIH 11 19 2009 Principal Investigator Proposal Approved Copy ws US DHHS NIH National Awards In My Dept 10 14 2009 10 0199 Nanobacteriacidal Institute of Allergy and 10 16 2009 Lead Principal Investigator Admin Office In Process Copy E Infectious Diseases NIAID ARRA Submissions Radiation Hardened Nanoelectronics Research Foundation of ee 10 02 2009 10 0136 Focus Center State University of New York Proposal Approved Copy Certifications Approvals PI Certification Inbox 1 Dept Approval Inbox Figure 25 Accessing unsubmitted and prior submissions with
33. counts Events Proposais Subcontracts i Q shows not only all the award attachments J but also all of the proposal attachments It eT lists the name of the attachments the file a e M e size file type attachment type and who has access If an attachment says Admin anche fie sue Tape duoat Ten Aecbment Tee cess Awarddoc 4210p AAS KB Amari Natia Agree Admis Cth Amara il Pariis Remove Office only OSP and C amp G staff can access ee a an a the file If it says All Parties everyone soRazenneoe RKB At eee eater eee a that has access to the file can see it OO eae TT eS eat aeg aui la OTR 2009 At 12 48 Bee eee ete ay ae aes aoe Hemse ve Corimopner Davis Or 041 1 2008 247 bas ee ini E ao mee HESMEED For E E 361KB Ore mis m Pr Aamin oma Remove loded by Carimaphar Davis On 0408 2008 ar 9 19 eee arepan nina dar omie Remove em aera mannaa n Figure 34 Attachments view has links to attachments on both the awards for the project and each proposal linked to the project Individual Award Views l RAMSeS UNCG Proposal and Award Dewsiopment ee When an award is accessed a screen will 5 Muara AAA appear showing tabs much like those of Avandia A607 Se ie rieeti Amenint 290 655 00 New Prime Ast 200047 Active the project It carries over the project sponsor Award No 1ROVHDOSOROEOTA Last Upduted lta com amard tit e an d p roj ect num be r fro mt h e awa rd Project Tile Relations Between Earl
34. cy This title should match the title on the cover letter the face page that will be sent to the sponsor and the title listed on the abstract Once all the required fields have been completed the SAVE button located at the bottom of the page should be clicked Once the information has been saved the proposal is assigned a number and a new menu will appear see Figure This initial menu will have only the General Info and Submission Notes sections checked as complete As you complete each section it will be checked off see Figure 9 below Once all sections are completed you can click the SUBMIT button to route the proposal for electronic signatures G O RAMSeS UNCG Proposal and Award Development For immediate assistance contact OSP at 336 334 5878 Item List 10 0243 D gt gt General Information View or Edit completed sections by clicking the name next to the check indicates Required Fields General Info gt gt Funding Agency ies Help E V Investigators Research Team Funding Agency Eastern North Carolina HIV AIDS Consortium S y Budget Funding Opportunity Sponsor Application Number Y Research Subjects Sponsor Program Name Jf Subcontractors Proposal Guideline URL y Export Control Prime Funding Agency y Intellectual Property General Proposal Information Help yY Community Benefits f Location of Sponsored Short Pro
35. deans to all awards for associated with faculty in their department or school college e ARRA Submissions Used for accessing ARRA reports only Pls who have an ARRA funded project will see information here e PI Certification Inbox Shows list of submissions that require the PI to electronically approve e Dept Approval Inbox Shows list of submissions that require the department head s dean s electronic approval The center of the screen provides information about both the Proposal and Award Dashboards and provides links to the Frequently Asked Questions and Help files The Help file is also accessible from every page within a proposal An Adobe printable document of a proposal can be obtained by clicking on the adobe icon at any time A This icon is found on the far right of the row for each proposal shown and under each menu option on the home page except for START NEW PROPOSAL and ARRA SUBMISSIONS Within a proposal the Adobe icon is located in the top left right beside the proposal number The Adobe document contains all information that was entered while answering the questions on the elPF the name and size of every attachment associated with the proposal and the date and time approvers required to sign off on the proposal complete this task see Appendix 1 for an example Martisha Wallace June 2011 3 RAMSeS User Manual Creating a new proposal Click on the Start New Proposal link and begin filling in the requ
36. dit completed sections by clicking the name next to the check General Info JY Investigators Research Team Budget JY Research Subjects Subcontractors y Export Control intellectual Property JY Community Benefits y Location of Sponsored Activities 10 0233 KH a For immediate assistance contact OSP at 336 334 5878 and Awar gt gt Submission Confirmation Are you sure you wish to submit this elPF Clicking YES will do four things the elPF will be locked and can no longer be edited except by the Admin Award Dept the elPF will be routed to all affiliated departments for review and concurrence should any of these departments reject the elPF you will be notified by email of the rejection and for what reason s the PI s will be notified by email that they must certify the elPF in RAMSeS and ultimately the elPF will arrive in OSP CGS for final review and approval bed Abt Throughout these steps you your PI and any other contributing members listed on the elPF will be able to track its review and approval status in RAMSeS Once all affiliated departments have approved the elPF you will receive an email indicating that it was successfully routed and received in OSP CGS If the proposal can be electronically submitted then no further action is required on your part However if the Sponsor requires any part of the proposal be submitted in paper copy then any such copies with original signature
37. e Elcochnclagy Event Sponsorship BES a oie T IU E pie T I manually adds a person Aaa Comat iatormarion Dept oy Hole Sater fine Paitin Aid with thi Award Person Departmani Rola ee arr Total Effort Ceurtray Therion TIZH eaeaech aad Lasd Prncipal brevet ater Edi Data Epira Fria Prir Vimar oll Figure 36 People view shows each individual that has been named on the award Martisha Wallace June 2011 38 RAMSeS User Manual Events The Events tab is like that of the RAMSES wes Proposa and Award Develop siriene aeaa submission and the award project Events It shows events that have been created for OSP or C amp G staff See Figure 37 sm n ee emer aaa SORRENTO aoe Project Title Fielalions Between Early Emotion and Cognitive Processes 1761 Award Document Final Progress Repon 200044 wL 1260 Award gt Document Final Financial Status Repon 200041 YL Figure 37 Events view lists each event that has been created for the award being viewed Distribution The Distribution tab shows all the accounts for current award and how much is distributed to each one C amp G adds the accounts and distributes the funds for each award Pot mmsime akioa corbect OSP at 3 3 5 gt gt Award Administrabon Award Mo A601 540001 view Projects Amount 250 635 00 Hew Prime fece 200041 Active porso Award Be TAHOE 1A Last Updated 4 cop awan Project Tite Fielations Bebween Early Emotion a
38. e OSP and C amp G staff members also have access to every proposal in RAMSeS Adding these individuals is unnecessary and it could delay routing of the proposal Contact OSP if you have questions about who should and should not be added to the Research Team and Key Personnel listing To add an Investigator e Click the magnifying glass icon and a pop up window will appear that will allow you to search the UNIVERSTIY database by last name If you cannot find an individual on the list please contact your University s Office of Soonsored Programs For each research team member enter the corresponding phone email address department role see below and expected percentage of effort see below In addition if an individual holds dual appointments and the wrong department in respect to your proposal appears you may change the department See Figure 10 below f RAMS eS unce Proposal and Award Development Fics inmediate sasistance contaci OSE ot 396 334 S876 Item List 10 0243 gt gt Investigators Research Team View or Edit completed sections by clicking the name next to the check Add Investigator Research Team Information Help General Info Last Name S Dept S Y Investigators Research Team gt gt pee x pa co First Name Role Select Role Budget Phono Effort Select Role L E Fellow Y Research Subjects Ena Calendar Months Investigator j i PostDoc Y Su
39. e Project End Date Please use the calendar feature to select the proposed project end date e Activity Type or Chess Code Please select the most appropriate activity type from the drop down list e g Research Training e Proposal Type Please select the appropriate label e Supplement Select this identifier if you are requesting additional new dollars extending the period of performance or requesting a change in the scope of work on an Will this proposal be submitted electronically to the sponsor Yes No If yes please enter the following information ex i sti ng awa rd Select electronic method v If other please describe ee re a Does the sponsor require a paper copy of this proposal or any part thereof Yes No New Select th IS identifier if you If yes please enter the following information are req u esti ng new d ol la rs N OT Do you want OSP to mail the proposal to the sponsor Yes No associated with an existing How many copies are required Sponsor s Mailing Address CO ntra ct or g ra nt and Contact Phone Number e Non Competing Continuation Is this proposal a SNAP Yes No Progress Report Select this option Streamlined Non Competing Award Process if yo u are req uesti ng re ease of Is eee submitted for funding under the American Recovery amp Reinvestment Act Stimulus Funding dollars previously committed by Saree a sponsor agency for an existing contract or grant Affiliated Center s Click He
40. e funds or contributions in the form of cost sharing or cash matching Please indicate whether this proposal commits THE UNIVERSTIY the Department or Center Institute and or a subcontractor to provide cost sharing or cash matching in support of the project If the answer is yes please select the unit on campus that will be providing the match by clicking on the blue link that reads Click Here to Add Cost Sharing Cash Matching Unit You will need to provide the unit amount and account number from which the funds are to be drawn o If yes check the appropriate type s Please check all that apply Martisha Wallace June 2011 14 RAMSeS User Manual Agency Mandated Cost sharing which is required either by federal statute or established by sponsor policy The costs are documented and are necessary and reasonable to properly and efficiently accomplish project objectives Voluntary Mandatory if Awarded Cost sharing which is not required by federal statute or sponsor policy or which is in excess of any such stated requirements and is volunteered to substantively demonstrate the collective university commitment to a project F amp A The PI elects to provide cost sharing by charging less than the full indirect cost rate applicable to the project This type of cost sharing requires F amp A rate reduction approval by OSP In Kind Normally encountered in public service oriented projects involving the contribution of services fr
41. em could hold up a proposal because of unnecessary delays caused by the related routing and approval issues o Other This individual does not meet any of the above definitions Martisha Wallace June 2011 10 RAMSeS User Manual RAMSeS does not view Investigators the same as agencies Lead Principal Investigator would be the equivalent of a Principal Investigator with NIH or NSF and Principal Investigator would be equivalent to CO Principal Investigators When in doubt which to choose contact OSP for assistance e Sponsored Effort The individual s total effort on the project e Cost Shared Effort The portion of the individual s total effort that will be cost charged e Total Calendar Months Use this worksheet to assist in the conversion of Time amp Effort to Person Months link to Conversion Table There are three basic salary wage bases Calendar Year Academic Year and Summer Term Here is a breakout for each o Academic Year AY 9 months 39 weeks 273 days o Summer Term SM 3 months 13 weeks 90 days o Calendar Year CY 12 months 52 weeks 365 days e Allocation of Credit Clicking on the Allocation of Credit link will take you to the UNIVERSTIY policy on Facilities and Administrative Costs The total F amp A Distribution for the General Info screen must equal 100 The entire 100 may be assigned to a single PI but this total may also be divided among several Pls Please note that this is not a reflection of the amount
42. ext page of the RAMSeS file Research Subjects For both human and animal subjects answer the questions as they apply to the current project Human Subjects direct link to ORC If the proposal involves human subjects and submission to the IRB has been completed provide the protocol number assigned by the Office of Research Compliance ORC Clicking on the magnifying glass will allow you to identify all human subject protocols for every member of the research team who is listed on the Investigator Research Team page Select the relevant protocol s for this proposal from the list see Figure below Martisha Wallace June 2011 16 RAMSeS User Manual The remaining Yes No questions are necessary for IRBs to accurately link research proposals with approved protocol s Please answer these questions to facilitate the work of the ORC and IRB If the proposal involves human subjects and no submission to the IRB has been made indicate e JIT Just in Time processing This indicates that submission of a protocol will be made to the IRB once the Universtiy is notified that funding award is imminent e Not Submitted Some explanation required The PI will need to know why this option exists and how it differs from JIT 2 a R AMS e S UNCG Proposal and Award Development For immediate assistance contact OSP at 336 334 5878 Item List 10 0243 gt gt Research Subjects View or Edit completed sections by clicking the name next to
43. h a Does this research involve ANIMAL SUBJECTS to identify all animal protocols ves ma Internet Figure13 Shows an example of the Research Subjects section for every member of the research team who is listed on the Investigator Research Team page Select the relevant protocol s for this proposal from the list The remaining Yes No questions are necessary for the IACUC to accurately link research proposals with approved protocol s Please answer these questions to facilitate the work of the ORC and IACUC If the proposal involves animal subjects and no submission to the IACUC has been made indicate e JIT Just in Time processing This indicates that submission of a protocol will be made to the IACUC once the Universtiy is notified that funding award is imminent Martisha Wallace June 2011 17 RAMSeS User Manual e Not Submitted Some explanation required The PI will need to know why this option exists and how it differs from JIT Research Materials Special University clearances may be required if these types of research materials are used in the sponsored project If any of the hazardous research materials listed will be employed in the project please contact ORC for guidance regarding these questions at orc uncg edu Once all questions have been answered click the Save button to save the information entered and advance to the next page of the RAMSeS file Subcontractors If subcontract
44. helpful for all parties involved but especially with opportunities that utilize the Grants gov application process Sponsor Program Name If applicable enter the name of the agency program for which the application is intended For example NSF offers many funding opportunities but each has a distinct name such as the Postdoctoral Research Fellowships in Biology Frontiers in Earth System Dynamics or Paleo Perspectives in Climate Change Proposal Guideline URL If applicable enter the web address of the guidelines instructions associated with the Sponsor s announcement and application materials Prime Funding Agency The Prime Funding Agency field applies when the University receives a sub grant or subcontract from an intermediate funding source e g NIH awards a grant to Duke and Duke awards a sub grant to the University In this case NIH is the Prime Funding Agency and Duke is the Funding Agency Address Provide the address of the funding agency to which the proposal will be submitted Contact Phone Provide the phone number for the contact person at the agency to which the proposal is being submitted Martisha Wallace June 2011 5 RAMSeS User Manual The General Information consists of the following fields e Short Project Name This may be different from the full Project Title and is used for tracking purposes e Project Start Date Please use the calendar feature to select the proposed start date for the project
45. here are no subcontractors added to the proposal No Subcontractors Reset Done igure 14 Subcontractor Screen subcontractors see below for instructions related to attachments 1 Subcontractor statement of work 2 Subcontractor budget 3 Subcontractor budget justification Martisha Wallace June 2011 18 RAMSeS User Manual 4 If NIH is the sponsoring agency include a 398 and a 2590 face page budget pages for initial and subsequent years budget justification checklist and the University Subcontract Commitment Letter 5 If NIH is not the Sponsor Agency a University Subcontract Commitment Letter is still a necessary attachment Additional information that may be required includes 1 the negotiated Indirect Cost Rate Agreement and 2 Representations and Certifications If the project has no subcontractors click the No Subcontractors button to save the page and advance in the RAMSeS file Export Control The University s s Export Control page has been created to assist with determining whether compliance issues exist There is also information about this topic available on websites list several here OSP will assist Pls in assessing the application of such regulations but primary compliance responsibility will rest with the Lead Principal Investigator for the project or program If you have any questions about export control regulations please contact the Export Controls office at your University With
46. ired fields Throughout RAMSeS required fields are marked with a red asterisk To aid you the information related to these fields will be marked with an asterisk in this documentation The first screen in RAMSeS is divided into two sections Funding Agency ies and General Proposal Information Figure 4 General Information The magnifying glass A to the right of any field enables a search of a pre populated list Each of these is based on keyword searches Therefore it is not necessary to type the entire agency name to retrieve the information Instead enter a portion or an abbreviation of the name For instance if the Pl is applying to the National Institute of Child Health and Human Development NICHD the RA or PI should search using NIH NICHD Child Health or Human Development to bring up a list of choices Figures 5 amp 6 This will regularize the official name of the agency in the RAMSeS record Funding Pan 9 Ie RAMSeS UNCG Proposal and Award Development For immediate assistance contact OSP at 336 334 5878 Proposal Dashboard gt gt Start New Proposal Start New Proposal gt gt a 8 2 To begin a new proposal please fill in the information below 1 My Proposals Indicates Required Fields Proposals In My Dept Funding Agency ies Help Assumption of Risk Inbox a Funding Agency Award Dashboard Funding Opportunity Sponsor gt Application Number My Awards Sponsor Program Name Awards
47. ive departments or schools colleges C i RAMSeS wnco Proposal and Award Development iar aaeain sanaaa aaria ae m a beet Proposal Dashboard gt gt RAMSeS Start New Proposal WELCOME TO THE RAMSesS Information System The purpose of this information system is to provide the Research Community at UNCG with the tools needed to initiate and manage the submission of your sponsored 1 My Proposals research proposals as well as interact with the administrative offices in the management and closeout of your funded proposals Proposals In My Dept The Proposal Dashboard offers you the ability to Assumption of Risk Inbox 1 start a new proposal by creating an elPF 2 edit and track your unsubmitted and submitted proposals Award Dashboard 3 view and track proposals on which you re listed as a contributing member 4 certify all proposals on which you re cited as the PI My Awards 5 authorize proposals in your role as a departmental college center proposal approver y Dep a Awards In My Dept The Award Dashboard offers you the ability to ARRA Submissions 1 view awards on which you re listed as a member of the Research Team 2 view awards for administering departments where you have been granted award data access Certifications Approvals 3 add notes and or attachments to awards you have access to 4 view the distributions of award moneys to various accounts PI Certification Inbox Help options include the following 1 Dept roval
48. ject Name nickname not project title used for tracking purposes Activities Project Start Date 09 01 10 E3 y Application Abstract EE Ta x Project End Date 08 31 11 E3 sanee Activity Type Chess Code Click Here to Choose CHESS Code Approving Depts 110 Research CHESS 20 Jf Submission Notes Proposal Type Resubmission or Amendment v Administer Proposal Parent Project Not Found Submit Proposal Award Type NIH_Grant g Mechanism Select One v click here for definition Will this proposal be submitted electronically to the sponsor Yes No lf yes please enter the following information Select electronic method Grants gov If other please describe Internet Protected Mode On fg vy 125 v Figure 9 Shows all sections complete Martisha Wallace June 2011 8 RAMSeS User Manual Investigators Research Team In the Investigators Research Team section you will provide the requested information about all individuals involved with this proposal The research team must include individuals named in the budget as well as administrative contacts and investigators whose research protocols human and animal may be used on the project See definitions below NOTE The departmental contact in OSP C amp G and the appropriate department head and dean should not be added as an Administrative Contact to a proposal because they automatically have access to the proposals for their departments school or colleg
49. nd Cognitive Processes Distributions by Account Revise Award Disiibution Add Temp Account 200044 200 635 00 Prime Active Dalsia D btuiin 280 695 00 200 Total feed o 100000 200 000 300 000 Tmp Account Ho Accam lyp Amoun on Aceourl This app gy os a supported by UNC CH Pesearch Infarrames Byer Pisa yaa hare aty quad bots Figure 38 Distributions view of an award Proposals The Proposal tab lists the proposal that is linked to the current award There should only be one proposal listed on each individual award A project however can have many proposals linked to it ye Proposals listed on awards are based A Seana IES Torere ERE Project Titte Ftelations Between Early Emotion and Cognitve Processes on the project A project can run for canna Eni Census pug CC many years were an individual award Progosats Affilate wath tnis Award Proposals Lead Inv Tine ay may only run for one to th ree yea rs D6 0006 Susan Calkins Relations Between Early Emotion and Cognaive Pirtesses 1743 750 00 Delete Add Proposal Mumber Jesos based on the terms of the award documents Figure 39 Proposal view lists the proposal that is linked to the award being viewed Martisha Wallace June 2011 39 RAMSeS User Manual Attachments The Attachments tab shows all files that have been uploaded to the award that is being viewed Should an award have docu ments that the Pl RA or
50. ntact your University s Office of Sponsored Programs Martisha Wallace June 2011 40
51. o A06 0154 Prime Acct 200041 Lead Pl Susan Calkins Project Dates 7 01 2006 4 30 2011 selected the screen will appear 7 p p Account Manager Award Manager Michael Preuss 01 Total Anticipated Funds 0 00 as i n F i g ure 2 9 i Th e awa rd Project Title Relations Between Early Emotion and Cognitive Processes Total Obligated 1 351 602 00 project has ta bs to access General Awards I Accounts Events Proposals Subcontracts LB If 0 2 Project Title Relations Between Early Emotion and Cognitive Processes d iffe re nt pa rts of t h a wa rd S PI Susan Calkins T Q Project Begin Date 07 01 06 E muc h ke t h e p ro posa Vi ew Admin Award Dept Human Develop And Family Studies Project End Date 04 30 11 E Sponsor lus DHHS NIH National Institute of Child Heal Budget Begin Date 5 01 2007 h a S Is extension approval required from the sponsor Yes No Budget End Date 4 30 2008 Extension approval information o u Prime Sponsor Q Electronic Record oO General The General tab ite SD shows the project title PI Activity Type 110 Research CHESS 20 v Cfda No 93 865 agency payment information Dias No Contract Specialist 01 Michael Preuss w p roj ect a n d b u dget d ate S a O ng Payment Basis Cost Reimbursement Scheduled Payment w wit h n
52. ocuments once the elPF has been approved by all departments If paper copy is required provide the number of copies and courier address proposal is to be mailed to Additional mailing instructions can be left as a submission note Is this a SNAP Streamlined Non Competing Award Process Please indicate if this proposal is being completed for a SNAP For more information about SNAPs working with NIH and eRA Commons go to http era nih gov services_for_applicants reports and_closeout esnap cfm Camnnatina Award Pracaccl UNCG Departments Windows Internet Explorer Is this proposal being submitted for fu nding under the https testuncg myresearchonline org ramses unc_dept cfm page_referrer general_info amp searc American Recovery amp Reinvestment Act Stimulus Funding UNCG Department Listing choose the department by clicking the name DeptNo Department Unaffiliated R APS A Schools Program Award Admin Department Lead Unit Select the University AGT end Seiden ACR ey pe ADS Academic Affai Department that has the responsibility to manage the Sen eerie eee e e ACB Accounting Services contract or grant This unit will receive all C amp G post award ae E information such as monthly financial statements The n departmental pick list is pre populated and contains every DES Advancement Services AFS African American Studies Department Center School and College on campus AAI Agency Admin Institutional AGA
53. om outside the University Such services might be donated by student tutors private MDs dentists volunteers etc or consist of property donated by non federal third parties Although the University does not pay for such services these must be documented and should at a minimum entail a record of dates and time donated by the individual IMPORTANT FAILURE TO MEET OR ADEQUATELY DOCUMENT IN KIND CONTRIBUTIONS COULD RESULT IN A PRO RATA PORTION OF UNIVERSITY INCURRED COST BEING DISALLOWED AND THE CREATION OF A SERIOUS FINANCIAL PROBLEM Matching Involves a University contribution of funds specifically appropriated for and allocated to the project The allocation and billing of project costs is processed in accordance with the agreement for example 75 Federal and 25 non Federal Salary Cap A mandatory form of cost sharing whereby a sponsor typically the NIH places an upper limit on the salary payable to a PI Other Use this field to describe other types of cost sharing or cash matching e Are you requesting the Vice Chancellor for Research and Economic Development ORED provide funds to support this proposal Please indicate whether this proposal commits the Martisha Wallace June 2011 15 RAMSeS User Manual University or a subcontractor not the Department Institute to provide cost sharing or cash matching in support of this project o Required Submission Note regarding matching If cost sharing or cash matching is
54. on Inbox Investigator s who must certify this Proposal Investigator Role Decision 2 Dept Approval Inbox Christian Farrior Certified on 11 19 2009 03 53 Martisha Wallace Lead Principal Investigator Office of Sponsored Programs Certified on 04 09 2010 11 51 1713 Moore Humanities Research Administration Building Greensboro NC 27402 6170 Phone 336 334 5878 Fax 336 334 3140 Principal Investigator Department s that must authorize this proposal Order Department Authorizing Person s Authorizing Decision Authorized By Christian Farrior 1 Research And Economic Development Barbara Hemphill Christian Farrior on 11 19 2009 03 55 PM Authorized By Martisha Wallace 2 Sponsored Programs Martisha Wallace Valera Francis Lloyd Douglas on 4 09 2010 11 52 AM 3 Office of Sponsored Programs Admin Office Status History Status Person Date 6 15 2010 10 46 AM 4 09 2010 11 55 AM 4 09 2010 11 52 AM 11 19 2009 03 55 PM 11 19 2009 03 52 PM Changed to Proposal Approved Changed by Martisha Wallace Changed to Switched Admin Office to Office of Sponsored Programs Changed by Martisha Wallace Changed to Dept Authorized Changed by Martisha Wallace Changed to Dept Authorized Changed by Christian Farrior Changed to Submitted Changed by Christian Farrior Figure 26 View of navigating an approved proposal e Approvals The Approvals tab lists everyone who has to electronically approve the submission and the date and time they certified a
55. ors are included as part of the proposal list the subcontractor names and provide the information requested below see Figure 14 Search for subcontractors by key word i e one word from the subcontractor s legal name if the subcontractor is not listed use the Not Listed option to manually add the subcontractor Items to include as attachments related to le Item List 10 0243 View or Edit completed sections by clicking the name next to the check Y General Info Y Investigators Research Team Budget y Research Subjects Subcontractors gt gt Y Export Control intellectual Property y Community Benefits f Location of Sponsored Activities y Application Abstract Attachments Approving Depts Y Submission Notes Administer Proposal Submit Proposal RAMSeS UNCG Proposal and Award Development For immediate assistance contact OSP at 336 334 5878 gt gt Subcontractors If this proposal involves Subcontractors for which funds are requested please add them below and provide the following information to OSP Statement of Work Budget Budget Justification Letter from subcontractor signed by an authorized official of the proposed subcontractor Click Here for a sample document providing the above information Awya Add Subcontractor Help Add Subcontractor Subcontractor A List of Subcontractors to edit the information remove first then add back T
56. ownership rights in inventions and or data out of the use of the d h ao material sponsored researc ee ae ae a g re e m e n ts a n d ice n S n g y Submission Notes Will this research use any material patented or otherwise which is owned by UNCG and licensed to a commercial entity Yes No Administer Proposal or material transfer Is this proposal an SBIR Small Business Innovative Research Program Submit Proposal 5 Aip es YO a B re e m e n ts Ca n Is this proposal an STTR Small Business Technology Transfer Program Yes No S O m et i m e S CO n fl i ct e Yo u r If yes please enter the following information Internet Protected Mode On fa vy 412 v Figure 16 Intellectual Properties Screen Martisha Wallace June 2011 20 RAMSeS User Manual answers to these questions will help OSP speed communication and avoid problems that may delay your project For additional information regarding any of your intellectual property questions please contact the Office of Innovation and Commercialization OIC at ott uncg edu or you may visit OIC s Commonly Asked Questions and Answers About Patents amp Licensing provide URL Disclosure Disclosure refers to the submission of an Innovation Disclosure Form IDF to the Office of Innovation and Commercialization An IDF may lead to the filing of a patent application and may further lead to commercial licensing of the invention regardless of whethe
57. plication Abstract page during the submission of the IPF Once submitted attachments may only be viewed After submission in RAMSeS documents included as attachments may only be revised by downloading them editing them and uploading the revised version If an attachment needs to be removed from the RAMSeS attachment list contact OSP Additional proposal documents may be uploaded after the IPF has been submitted and assigned for viewing by persons occupying the following roles IPF Creator Lead PI Only Admin Award Dept IPF Approver Lead PI Appt Dept IPF Approver Certifying Investigator s Research Team or All IPF Parties Any document uploaded after the IPF is submitted will be automatically viewable by the Admin Office as well as OSP Such documents may include a JIT copy of the IRB or IACUC approval documents On the RAMSeS system table of attachments associated with the proposal Martisha Wallace June 2011 25 RAMSeS User Manual these documents will be labeled Post Approval indicating that they were uploaded after the IPF was submitted Approving Departments Please review the List of Approving Departments at the bottom of this screen Each school or college represented in the proposal by a person or department must be listed This section is pre populated based on information entered in the Investigator Research Team section with one exception RAMSeS does not automatically add the Dean s
58. port Control Intellectual Property wa Community Benefits 7 Please enter any comments you might have regarding this proposal Location of Sponsored Activities yY Application Abstract Y Attachments Approving Depts af Siuhmiecinn Natec i i Figure 24 Authorization electronic signature screen Martisha Wallace June 2011 29 RAMSeS User Manual Authorization button is clicked Once all Department Heads and Deans have approved a proposal it moves to Contracts and Grants for review and approval of the budget Contracts and Grants will then move the proposal to Sponsored Programs for final approval before the proposal is submitted to the sponsor Department Heads and Deans can choose to reject a proposal if there is something wrong with it by clicking the Reject Proposal button also found in the row of buttons at the middle of the screen If you choose to reject a proposal a submission note must be submitted explaining why the submission was rejected OSP does not encourage rejecting a proposal Instead we ask that you contact OSP by email at research uncg edu with the request to have the submission returned to the PI When you do this please post a submission note in the proposal s RAMSeS record describing why it was returned to the PI Working with an existing proposal Click on My Proposals and then choose either the Unsubmitted or Submitted Proposal tab A list of proposals including the date su
59. pragins DESET 6 500 00 ANG D10s B0T7 Fully Execuled Tashana Coleman iazza 36 500 00 meet the Univers ity S gu idelines Th ey aoa Fully Evecuted Class Works Inc 02302009 54 950 00 apia O aan Fully Executed capcom le oayiai2009 31 313 00 also must have the signatures of both a acai ee sarees apo n r amia G Fully Execuled Johns Hopkins University oaeiio 7 000 00 the authorizing official at the University eee ee meme n apoio A Fully Executed Pat Bell azot 6 600 00 an d t h e age n cy p rovi d l ng t h e Service A060 704 B05 Cj Fully Execuled Joann Carruth O42 12009 6 500 00 ios A Fully Executed Mary Ann Christan par212009 6 500 00 u r apb o104 s033 Fully Executed Stephanie Davidson Owens 8 500 00 Notes The Notes tab has an icon of a sone eases piece of paper with the corner turned Martisha Wallace June 2011 ii i Dana Figure 33 Subcontract view has links to all active subcontracts for a project 36 E RAMSeS User Manual down It will show all notes that have been added regarding the project 1 a SSS Cd Attachments The Attachments tab has 5 sd pa a facta Seach Gama an icon of a paperclip just like the a A rara an E ee a ae Account Manager Award Manager Michael Preuss 01 Total Anticipated Funds 0 00 attachment tab on the proposal side It Project Tite Relatons Between Eart Emoton and Cogn Processes fod Caged 1 381 00200 Generali Awards Ac
60. r a patent application was filed Patent A patent is a federal grant based on an invention that gives the holder the right to exclude others from making using or selling the invention A patent application gives notice that such rights may arise in the future however the right to exclude others begins only when the patent is issued Sponsored research projects may focus on further development of University inventions already claimed in a patent or patent application or patented inventions owned by outside parties may be relevant to the project Situations of this type make it necessary for OSP to address these issues appropriately in the sponsored research agreement and this requires the information requested in this section of RAMSeS Transfer Agreement A transfer agreement can be a Material Transfer Agreement MTA academic or research use license or any other written agreement under which the University researcher has obtained the limited right to use something owned by another entity University researchers also share materials with outside parties under an MTA or other forms of research use licenses Should the sponsored research proposal contemplate using materials data or software obtained under such an agreement OSP must take care to avoid conflicting obligations between the transfer agreement and the sponsor of the proposed research License A license is a written agreement whereby the owner of property grants limited rights
61. re to Choose Affiliate Centers Sponsor Deadline ES time Eastern e Renewal or Competing Select this Postmark Receipt label if you are requesting new a aa te dollars for continuation of an inini existing award to establish a new budget period e Resubmission or Amendment Select this identifier if a previously submitted proposal is being reviewed for funding by the sponsor The submission of a revised request would occur for the following reasons o Revised Personnel o Revised Cost Share o Revised Budget Save s Internet Protected Mode Figure7 Shows questions from the General Info Screen Martisha Wallace June 2011 6 RAMSeS User Manual If your proposal does not match one of the descriptors above please contact your department s contract specialist in the Office of Soonsored Programs to discuss the specific circumstances Award Type Select the appropriate label Will this proposal be submitted electronically to the Sponsor Indicate if the proposal is to be submitted to the sponsor by an electronic method i e Grants gov email etc Does the sponsor require a paper copy of this proposal or any part thereof Please indicate if any physical documents are to be submitted to the sponsor If this is the case it will be necessary to bring the documents with a bar coded cover sheet to the OSP office the PI and elPF creator will receive an email directing them to provide the cover sheet and any hardcopy d
62. related to that property to another A commercial license for tangible property material or intellectual property typically grants the right to make use or sell the property If a University invention is licensed to a commercial entity and is also to be used or further developed in the proposed research OSP must take care to avoid granting rights for that invention to the sponsor of the proposed research Martisha Wallace June 2011 21 RAMSeS User Manual In order to complete this section of the RAMSeS file you must answer the following questions Is this proposal an SBIR Small Business Innovation Research Program SBIR is a highly competitive program that encourages small businesses to explore their technological potential and provides incentives to profit from the commercialization of said technology Is this proposal an STTR Small Business Technology Transfer Program STTR is an important small business program that expands funding opportunities in the federal innovation research and development arena Central to the program is expansion of the public private sector partnerships to include joint venture opportunities for small businesses and the nation s premier nonprofit research institutions Once all questions have been answered click the Save button to save the information entered and advance to the next section of the RAMSesS file Community Benefits All sponsored programs provide benefits in the sense of institutional
63. rom the drop down select your campus and then check OTE A the box Remember My Selection and click the submit button UNC Greensboro z the selection will be remembered until the history has been cleared on the computer being used NOTE Ifyou are not officially affiliated with one of The University of North Carolina s 17 institutions you are not currently eligible to participate in this program If you are officially affiliated with The University of North Carolina but do not see your E nte r yo u r U n ive rs ity u se r n a m e a n d pa SSWO rd at t h e n ext scree n school listed above please contact us for assistance see Figure 2 Figure 1 If you have problems logging into RAMSeS you should do the following e First attempt to reset your University ID s password e f resetting the password does not work contact OSP User name Password Sign In Inter institutional Registration uses UNCG Novell user names and passwords If you re probl i me i having ems logging in or need to reset your password please visit resetuncg edu Figure 2 Martisha Wallace June 2011 1 RAMSeS User Manual Once you are logged in the screen will look like Figure 3 below The home page also referred to as the Dashboard is where Principal Investigators Pls or administrators create new or access prior submissions and awards It is also the place for department heads and deans to access proposals for their respect
64. rst budget year of the project Do not use commas to separate hundreds thousands and millions Martisha Wallace June 2011 12 gt RAMSeS unce Proposal and Award Development Item List 10 0243 E View or Edit completed sections by clicking the name next to the check gt gt Budget For immediate assistance contact OSP at 336 334 5378 RAMSeS User Manual Periods of performance and estimated budgets For one year projects and non competing continuations both columns should match f General Info Initial Current Budget Period Total Period Total Request Click Here if this is a one year project Help Y Investigators Research Team Begin Date 09 01 10 3 Begin Date 09 01 10 E3 Budget gt gt End Date 08 31 11 Ea End Date 08 31 11 Ta Y Research Subjects Direct 114500000 00 Direct 114500000 00 y Subcontractors ieaie ee n 100005 00 _ F amp A Rate 15 00 Change Rate F amp A Rate 15 00 Change Rate M Export Control F amp A Amount 15000 75 Calculate Amt F amp A Amount 15000 75 Calculate Amt intellectual Property F amp A Base 2 0 00 F amp A Base 2 0 00 f Community Benefits F amp A Rate 2 39 50 Change Rate F amp A Rate 2 39 50 Change Rate 3 i nedeon of Sooncorca F amp A Amount 2 0 00 Calculate Amt F amp A Amount 2 0 00 Calculate Amt Activities Initial Funds Req 1
65. rtments affiliated with this proposal changed to make them sequential or concurrent by changing the number in the drop down box to the left of the department name You may add other departments by clicking the magnifying glass icon and choosing from the alphabetical list A listed department can be removed with the Remove prompt to the right of the Role s column Submission Notes Submission notes are used to communicate important information about the project both prior to and after submission Information here could be mailing information that needs to be communicated to the OSP staff or budget information that C amp G wants to let everyone know for a particular project Submission notes may also state whether sponsor guidelines limit the F amp A rate for submissions or may outline the reasons for voluntary cost sharing or matching Martisha Wallace June 2011 26 RAMSeS User Manual Routing Once all the categories listed in the Item List at the left of each RAMSeS screen have a red check mark beside them the Submit button for the entire proposal can be clicked This initiates the routing process for review and approval Submitting the proposal for review and approval triggers email notifications to be sent to all persons needing to approve the proposal before the sponsor deadline If any of the investigators named in the proposal clicks the Submit button for the group the screen will look similar to the one in Figure 20 below
66. s No Personnel Space Equipment Help Do you need new additional resources to do this project over and above what is requested in the proposal budget Yes No If yes check those needed rescources below Please check all that apply Please provide a brief explanation for the additional resources a SPA Personnel new positions only MHRA Space Other Space Equipment Figure 12 Budget screen in RAMSeS Internet Protected Mode On qv Q125 o F amp A Base and F amp A Base 2 or Modified Total Direct Costs MTDC All salaries and wages fringe benefits materials and supplies services travel and subcontracts up to 25 000 of each subcontract regardless of the period covered by the subcontract The University s F amp A base excludes equipment capital expenditures and charges for patient care and tuition remission rental costs of off site facilities scholarships and fellowships as well as the portion of each subcontract in excess of 25 000 Equipment is defined as an item Martisha Wallace June 2011 13 RAMSeS User Manual costing 5000 or more per unit Reminder Mandatory in state tuition for eligible GRAs on research grants must be excluded from the F amp A cost base for each budget year F amp A Rate and F amp A Rate 2 The F amp A rate defaults to the current Organized Research rate but may be changed by clicking Change Rate and entering a different rate in the field Req
67. s as required must be forwarded to OSP CGS for a complete submission to be accomplished Figure 21 Submission screen no 1 Then Pls must click the Submit Certification button to electronically sign the proposal RAMSEeS UNCC Propos Item List View or Edit completed sections by clicking the name next to the check General Info JY Investigators Research Team Budget Y Research Subjects Subcontractors Y Export Control Intellectual Property y Community Benefits Location of Sponsored Activities yY Application Abstract yY Attachments Approving Depts 10 0233 gt gt Proposal Certification For immediate assistance contact OSP at 336 334 5378 As the PI understand and certify that e The information submitted within this application is true complete and accurate to the best of my knowledge Any false fictitious or fraudulent statements or claims may subject the Organization and the investigators to criminal civil or administrative penalties have the responsibility for the scientific fiscal and ethical conduct of the project and to provide the required progress reports if an award is made will comply with all relevant state and federal regulations University policies and contractual obligations in administering the resultant award have reviewed applicable U S Export Control requirements and University policy on Export Controls and will comply with the export control requirements
68. seases NIAID US DHHS NIH National Institute of Arthritis and Musculoskeletal and Skin Diseases NIAMSD US DHHS NIH National Institute of Child Health and Human Development NICHD Enter a keyword to locate the organization you are looking for US DHHS NIH National Institute of Diabetes Digestive and Kidney Diseases NIDDKD US DHHS NIH National Institute of General Medical Sciences NIGMS US DHHS NIH National Institute of Mental Health NIMH Cancel US DHHS NIH National Institute of Nursing Research NINR US DHHS NIH National Institute on Aging NIA US DHHS NIH National Institute on Alcohol Abuse and Alcoholism NIAAA US DHHS NIH National Institute on Deafness and Other Communication Disorders US DHHS NIH National Institute on Drug Abuse NIDA US DHHS NIH NIC US DHHS PHS NIH Division of Research Grants Keyword nih l No Sponsors US DHHS PHS NIH National Institute of Child Health and Human Development US DHHS PHS NIH National Institute on Aging US DHHS PHS NIH National Institute of Nursing Search Again Organization Not Listed Close Window sme Sane eres Done Figure 5 Sponsor popup window Figure 6 showing an example of the results of a keyword search Funding Opportunity Sponsor Application Number If applicable enter the alphanumeric number for this Request for Proposals RFP in Grants gov this is called the Funding Opportunity Number FON This information is very
69. sting award to establish a new budget period e Resubmission or Amendment Select this identifier if a previously submitted proposal is being reviewed for funding by the sponsor The submission of a revised request would occur for the following reasons o Revised Personnel o Revised Cost Share o Revised Budget Reporting Designation can be e Anticipated Anticipated awards can be created for those multi year awards where the agency has given a specific dollar value that will be given to your University The anticipated award would be set up with the dollar value of the whole project Once an obligated award is made to the project the amount awarded will deduct from the anticipated award The objective is to have the anticipated award zero out when the last award is made e Obligated An Obligated award is one for a specific amount that is being given to the University now If it is associated with an Anticipated award the dollar value will deduct from the Anticipated Award People The People tab shows everyone that te RAM SgS a Pred kimin mi Deesiogrant Foe reveciete eters corte OSE a UEN a has a role on the proposal The roles are the same as those on the Investigators Research Team on fot herein hmd Foc A171 ed Arent 35 00h bigad Prime AOC the proposal side They get added when a nos Amand Face A B E Last pede Thor ee ee proposal is added to the award or someone Project i
70. the check Indicates Required Fields Human Participants JY General Info P Does this research involve HUMAN PARTICIPANTS Animal Subjects direct link to y Investigators Research Team Yes No O R C Y Budget If yes has your research team submitted an application for IRB approval Y Research Subjects gt gt iy D Lad Yes No Y Subcontractors If yes please provide human subject information below Y Export Control Click Here to select from the list of applications we have on file for your research team Ww Intellectual Property If the proposal involves animal Will existing data research records patient records and or biological human specimens be involved Y Community Benefits J Yes No 1 1 1 Location of Sp ed subjects and submission to the of Location of Sponsor TEE Will surveys questionnaires interviews or focus groups with subjects be conducted Y Application Abstract Yes No Institutional Animal Care and Attachments A eae Will there be direct interaction or contact with the subjects Use Committee IACUC has T E ao en yY Submission Notes i i ee aS AE This project will involve check all that apply been completed provide the ae E Prison Populations Minors up to 17 yrs old Administer Proposal j y 0 g protocol number assigned by E Pregnant Females None ofthe above Submit Proposal the ORC Clicking on the magnifying glass will allow you cac
71. this proposal involve carrying out classified research not to include work with select agents on Campus or require a security clearance for University personnel Once all questions have been answered click the Save button to save the information entered and advance to the next step in the RAMSesS file 9 e RAM S e S UNCG Proposal and Award Development Bact Aare contact OST a 356 334 5073 n te ect u a P ro p e rty Item List 10 0243 pS gt gt Intellectual Property View or Edit completed sections by clicking the name next to the check Indicates Required Fields M a n a g e m e n t of y General Info Have you disclosed any of this research to the Office of Technology Transfer y Investigators Research Team a as Nase intellectual property has V Budget f yes please enter the tile Y Research Subjects significant overlap with Subcontractors If you have not disclosed any of this research do you think this research has the potential for a patent Export Control gt Yes No management of AURTE yY Intellectual Property gt gt Does the research in this proposal involve any filed patents y On sponsored research V Community Benefits yan f Location of Sponsored Does the research in this proposal involve any issued patents Activities _ _ _ Yes No Contractual terms in oT Ge eee Mines Will this research use any materials obtained from a third party under a transfer agreement granting
72. to be included in your proposal please provide a submission note see submission note instructions below that lets OSP and other IPF approvers know if it is required or voluntary If the cost sharing cash match is mandatory please include sufficient information in your submission note to allow IPF approvers to find the stipulation in the project s guidelines Personnel Space Equipment Do you need additional resources to do this project over and above what is requested in the proposal budget If the answer to this question is yes check any options that apply and provide justification for each in the space provided as well as indicating if approvals from your or other department s have been obtained for allocation of these additional resources Once all sections of the budget page have been completed click the Save button to retain the information that has been added and move to the next step in completing the RAMSeS proposal Conflict of Interest Pls must ensure that members of the Research Team are not involved in activities that may create an actual or perceived conflict of interest as it would relate to the conduct of the research and or a member of the research or project team s relationship with the sponsor If you think a conflict exists see the University s Policy on Conflicts of Interest and Commitment Once all questions have been answered click the Save button to save the information entered and to advance to the n
73. uired Submission Note If the F amp A rate is different from the University s on campus rate of 39 5 or its off campus rate of 26 you should include a submission note with your proposal telling why the rate is different see submission note instructions below If it is agency mandated instruct OSP where to find this information in the guidelines for the project F amp A Amount and F amp A Amount 2 Click Calculate Amt to obtain the product of the F amp A base and the F amp A rate If necessary this field may be edited manually Initial Funds Req Requested This field may either be calculated by clicking Calculate Total or changed manually If your project lasts only one year you should click the Click Here if this is a one year project link to the right of Total Period Total Request This will copy the information from the Initial Period to the Total Period so that you do not have to enter the information again Total Period Total Request Enter the cumulative fiscal information for the entire grant funded period in these fields Total period include all years of the proposed project This could be one year or multiple years Cost Sharing or Cash Matching initial current budget period NOTE All cost sharing must be documented in accordance with established criteria The Lead Principal Investigator and his her department chair must concur with and commit to any cost shared resources Does the proposal includ
74. ull time permanent EPA employees are eligible to serve as Principal Investigators on sponsored research projects Any exceptions require the approval of the department chair and the appropriate dean For additional guidance on this policy please contact OSP o Principal Investigator This individual should only be selected if the Sponsor allows for multiple Pls meets all of the criteria for a Pl and is not the Lead Principal Investigator The classification Principal Investigator in RAMSeS corresponds with the title Co PI as used by funding agencies All principal investigators have to certify the proposal in RAMSeS o Investigator This individual is considered to be a primary contributor to the successful conduct of a research project Investigators are not required to certify the RAMSeS proposal but their respective department heads and Deans will have to authorize the proposal o Fellow This individual is a student pre or postdoc applying for a fellowship or support for dissertation research whose mentor is the Lead Principal Investigator on this proposal o PostDoc This individual has received a doctoral degree and serves on the research project o Administrative Contact This individual has proposal edit rights but is not named in the budget e g department contract and grant manager REMINDER NEVER add the OSP or C amp G points of contacts as an Administrative Contact They have access to all proposals in RAMSeS and adding th
75. uthorized the proposal e Compliance Shows all information related to the IRB IACUC compliance of the proposal based on the answers given to the RAMSeS questions at time of submission e Status History Shows every time the status changed on the submission i e changed to awarded changed by Martisha Wallace date 6 15 2010 10 46 AM e Assumptions of Risk AOR This tab is used for submitting Assumptions of Risk or Financial Guarantees depending on how your University refers to them Should you have questions please contact OSP e Awards Shows all awards made with respect to the proposal You may access individual awards by clicking on the award number in the list appearing on the next screen e Notes The tab that has a sheet of paper with a turned down edge is the notes tab This tab allows access to view all submission notes related to the proposal and offers the ability to add new ones Martisha Wallace June 2011 31 RAMSeS User Manual Submission notes CANNOT be deleted and everyone with access to the proposal in RAMSeS can read them Exercise your best judgment when drafting a RAMSeS submission note e Attachments The paperclip tab is where attachments can be found and added to a proposal once it has been submitted for review and approval by the PI Once a proposal has been routed for signatures or has reached the PROPOSAL APPROVED status all of the following Investigators Administrative Contacts Departmental Contacts or O
76. w by SE aT aT a aT answering the following questions IPERE aE PEPI ner Subm Proposal Do you anticipate syne seen step ee in sending transporting anything or TERI OA SARIS o T Figure 15 Export Control screen receiving anything from outside of the U S Martisha Wallace June 2011 19 RAMSeS User Manual This applies to both actually exporting or importing equipment or other items or hand carrying items into or out of the country Do you anticipate any travel outside the U S associated with this project This question applies to any member of the research team Will you send your research results to a foreign country or foreign national This applies to unpublished documentation The term foreign national is defined as a person individual as well as a corporation business association partnership society trust or any other entity organization or group including government entities who is not a lawful permanent resident of the United States i e an individual who has not been lawfully accorded the privilege of residing permanently in the United States as an immigrant in accordance with the immigration laws or who is not a protected individual In addition the term foreign national also applies to a person who has not been issued a green card by the U S government or who possesses only a student visa Is any member of the research team a foreign national See above for definition Does
77. warded from a Federal industry foundation non profit or State agency Once completed the elPF is submitted and electronically routed to the appropriate University officials for review and approval Lastly it must be electronically certified by the Principal Investigator PI before a proposal is submitted for funding Martisha Wallace June 2011 2 RAMSeS User Manual Note Several funding agencies now require electronic submission of proposals These types of submissions are agency specific operations separate from the University s record keeping systems Completion of an elPF through RAMSeS is necessary prior to submitting an electronic application or a paper application The following procedures are performed in Proposal Dashboard 1 Preparing and Submitting an elPF 2 Approving and Routing an elPF 3 PI Certification of an elPF The menu links on the Dashboard do the following e Start New Proposal Where the RA or PI goes to create a new proposal e My Proposals List of all unsubmitted submitted proposals that the user created or is named on e Proposals in My Dept Access for department heads deans to all proposals from associated with faculty in their department or school college e Assumption of Risk Inbox OSP use only e My Awards List of all Active Inactive awards for the PI logged in or anyone listed as an Administrative Contact on the award e Awards In My Dept Access for department heads
78. y Emotion and Cognitive Processes project screen Genel Paope Ent wand Armourt 2003500 General The Award General tab shows on Sponsor wand Wisc TROTHDOSOS0E 014 the award amount sponsor award Aand Type Supplement number award type reporting Reporting Designations New b designation dollars feed date award binii O EES aa Amand Holice hihiiribid E Hiir notice received date whether or not it is ARRA Stirnas Furing C ARRA Stimulus funding budget begin Budget Begin Date 05012007 and end dates the award admin Budget End Date paraoratoa Admin Award Dept PSY Psychology department and notes that are relevant Awad hoiti to this award Figure 35 Award General view has basic information for the individual award being viewed Award type can be one of the following Martisha Wallace June 2011 37 RAMSeS User Manual e Supplement Select this identifier if you are requesting additional new dollars extending the period of performance or requesting a change in the scope of work on an existing award e New Select this identifier if you are requesting new dollars NOT associated with an existing contract or grant e Non Competing Continuation Progress Report Select this option if you are requesting release of dollars previously committed by sponsor agency for an existing contract or grant e Renewal or Competing Select this label if you are requesting new dollars for continuation of an exi

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