Mac OSX User Manual
Contents
1. El Dropbox gt 37 8 a FAVORITES A 2m 5 AirDrop Folder Existing Folde nCryptedCloud sf Applications New Folder E Desktop Eject Dropbox BR Documents Get Info E Movies View gt Music Clean Up Clean Up By Pictures ess E A blue lock icon should appear on the top right corner of that folder eee El Dropbox gt a FAVORITES al f iz E Ali My Files ONG New Folder Existing Folder sf Applications E Desktop Bh Documents Downloads El Movi Music 53 Pictures 14 How To Remove Privacy To remove privacy simply right click and select Remove Privacy El ncryptedcioud 21r o 4 FAVORITES LEX as E 22 Dropbox fuz lew Folder jer E AI My Files on Remove pri nCryptedCloud gt Ps Applications Open Desktop Share Dropbox Link Documents 3 View on Drapbox com Downloads Share This Folder Movi B i m Move to Trash usi amis Get Info The blue lock icon will no longer be at the top right corner of the folder indicating that it is no longer private and encrypted EinCrypisdCloud gt 3 FAVORITES 3 Dropbox Guz E AI Ny Files Airprop fx Applications E Desktop 19 Documents Downloads El Movies Music Pictures New2. Glossary Private File amp Folder an a xx ETAIT untitled folder Shared Securely Icon J6 Shared Securely Top Secret Sensitivity Full Red Thermometer E Top Secret Sensitivity MEDIUM Sensi ity 1 2 YELLOW Thermometer 6 MEDIUM Sensitivity Shared Folder Dropbox Icon 35 Dropbox Shared Corporate Identity HIGH Sensitivity 3 4 ORANGE Thermometer HIGH Sensitivit LOW Sensitivity 1 4 GREEN Thermometer OW Sensitivity
3. to change the Folder Membership This means that the Folder Owner can select who is able to request access to the key and view the folder How to Manage Folder Membership The File Owner can manage the Folder Membership by following these steps 1 Inthe bottom of the Folder Sharing Information dialogue box you will see Folder Membership Folder Membership Open gt Closed Enforce Work identity 2 You have the option to make the folder Open or Closed and to Enforce Work Identity If you choose to leave the folder Open anyone that receives the link to the folder has access to the folder 26 If you choose to make the folder Closed only the people listed as Users in the Folder Sharing Information dialogue box will have access to the folder How to Revoke Access The File Owner can revoke access to the data contained in the folder anytime This feature is extremely useful when a collaborator leaves a collaboration group or an employee leaves a company To revoke access follow the steps below 1 On the File Owner s view of the Folder Sharing Information dialogue box click on the box to the left of the name of the user who you would like to remove 2 Under Folder Membership click Closed 3 Click Apply Br Folder Sharing information Folder Name NCC Marketing Folder Owner Cus 8a 2 lt gus neryptedcloud com gt Users va
4. FinCrypted Cloud Mac OSX User Manual Creating and Installing a Dropbox Account How to Create a Dropbox Account How to Install Dropbox How to Register and Sign into Dropbox Install and Register for nCryptedCloud How To Install nCryptedCloud How To Register For nCryptedCloud Using nCrypted Cloud How To Open nCryptedCloud 12 How To Create New Folder 12 Policy Management How To Make Private How To Remove Privacy 15 Trusted Sharing How To Use Trusted Sharing Desktop Client Web Portal Mobile Application Collaboration How to Share Securely 23 How to View Shared With 25 How to Manage Folder Membership 26 How to Revoke Access Sensitivity How To Apply Sensi Personal Auditing How to Access Personal Auditing Page 30 Provisioning Corporate Identity How to Add a Corporate Identity Multi Identity How to Select Your Identity 33 How to Change Identities on a Folder File Level 34 Icon Glossary Creating and Installing a Dropbox Account In order to use nCrypted Cloud you must have a Dropbox account If you do not have a Dropbox Account please follow the instructions below to create one How to Create a Dropbox Account 1 Go to https www dropbox com login Ihs_type anywhere 2 Enter your Name Email and Password to create an account 3 You will be redirected to the Dropbox Install page Now that you have a Dropbox
5. Folder Existing Folder 15 Trusted Sharing nCryptedCloud s Trusted Sharing Feature gives you the ability to share encrypted files with anyone one off basis through nCryptedCloud s Desktop Client Mobile Application and Web Portal How To Use Trusted Sharing Desktop Client To share a file using Trusted Sharing on nCryptedCloud s Desktop Client 1 Right click the file you wish to share using Trusted Sharing D Trusted Sharing NS Lale mim a FAVORITES 12 Dropbox fit Liz E My Files ets GIET Shared With nCryptedCloud gt A Applications Trusted Sharing Deskte 2 Desktop Open F Documents Open With Downloads El Moves Share Dropbox Link 33 View on Dropbox com Music View Previous Versions i Pictures Move to Trash A pop up window will appear 16 SN 6 eoe Fi Trusted Sharing FileName File dock Location Trusted Sharing Owner liz Recipients Permissions T Expiration Timer 0 Never Expire Security Code Watermark Disable Message Cancel Enter the email addresses belonging to the people you wish to share the file with under the Recipients section Select the duration of time you wish to share the file for under the Expiration Timer section Under the Security Code section you have the option to choose a security code that must be ente
6. S MS merece O x Open nCryptedCloud Folder Launch nCryptedCloud WebSite Set Identity gt Preferences Help Check for updates Exit How To Create A New Folder To create a new folder in nCryptedCloud simply right click and select New Folder E Dropbox gt mom Ss a FAVORITES fuz EAM fies New Folder AirDrop Eject Dropbox yA Applications Get Info Desktor a S View gt ffi Documents Clean Up Downloads Clean Up By El Movies Arrange By Music Show View Options O Pictures When you create new folder in nCryptedCloud you are automatically prompted to make that folder Private FAVORITES liz All My Files V Rin Make Private Applications E Desktop Loo fi Documents New Folder Downloads E Movies Ne EE Music C Don t ask me again Pictures A blue lock icon will appear at the top right corner of the Private Folder E Dropbox Ge mom Sr Bs FAVORITES f uz E Al My Files airdrop New Folder sx Applications E Desktop 58 Documents Downloads Movies Music Pictures 13 Policy Management How To Make Private To make an existing folder private simply right click the folder and select Make Private
7. account follow these steps to install Dropbox onto your computer How to Install Dropbox 1 Go to the Dropbox Install Website https www dropbox com install if you were not already re directed there and click Free Download 2 Click on the file that you just downloaded to run the Dropbox Installer 3 Double click on the Dropbox icon to install 4 The Dropbox icon will appear in your menu bar Sa Gown O Se You have just successfully downloaded Dropbox To sign into your Dropbox account follow these steps to register and sign into your account How to Register and Sign into Dropbox Open Dropbox by double clicking the Dropbox icon in your menu bar 2 Apop up window will appear select I already have a Dropbox account 3 Sign in using the email and password you just set up verify your computer name and click Continue 4 Choose your desired Dropbox Plan 2GB free 00gb 10 month 200gb 520 month and click continue 5 Choose Typical or Advanced Setup then Click Install 6 If you would like to Install Dropbox on your mobile phone enter your mobile number and click Continue 7 Continue through the Dropbox Tour and click Finish INS g 67 E Dropbox Folder Dropbox com Confirm that Dropbox is installed by right clicking the Dropbox icon Now that you have registered for a Dropbox account and installed the software you can now download and register for nCryptedCloud by fol
8. alog box should appear and you will be asked to enter a new email address and an identity nickname Add new organization identity u Please enter an emall address identity Cae EET 5 nCryptedCloud will detect that your email is connected to an organization a Ifthe organization is already approved you will receive an email from nCryptedCloud to verify your email address Once you verify you will have successfully added a corporate identity If you are using an email you already registered to nCryptedCloud you will not need to verify your email address a second time new organization identity 5 New organization Organen ame 32 b Ifyou using an email address for an organization that has not been added yet you will be asked to enter the name of the organization as well as a description of that organization By clicking Add New Identity the organization information for this identity is sent to nCryptedCloud for approval In order for this identity to be used you must also verify your email address if you have not done so already Multi Identity Previously we showed you how you can provision a Corporate Identity to easily separate your personal and corporate files Once these identities are established itis easy to switch the ownership of any data between identities How to Select Your Identity 1 Rightclick on the nCryptedCloud desktop icon and select Set I
9. con in the top right corner 3 Click on Auditing from the drop down list Encrypted Cloud Seinos 2 g rcvyptedcous com lt Prem sous p ek Camera Uploads Joder 2months2 m E indi This will take you to the Personal Auditing page You can sort or filter by date actions user device etc Bircrypted cloud Tan E Meye son Auditing 30 Provi joning Corporate Identity You have one personal and potentially many corporate identities with which you can manage and collaborate By managing your identities you can keep Personal Data separate from Corporate Data How to Add a Corporate Identity ii 2 Click on your arrow next to your username at the top right corner of the page Select Identities 3 You will be redirected to your Identities page Click Add New Identity located below your Log into your nCryptedCloud account on the nCryptedCloud web portal Settings Modified Organizations Auditing 1 day 1 hour ago Sign out 3 months 1 week ago Personal section and right above the Organization section Encrypted cous ier ee Identities Using multiple identities allow you to separate how you manage your secure cloud data Personal Persona i a Lic Fu BETE lizfu09 gmail com Organization m 31 4 Adi
10. dentity 2 Select the identity you would like to operate as Wis 99 Sew 9 7 Wed 11 35AM LizFu Q Open nCryptedCloud Folder Launch nCryptedCloud WebSite Set Identity v Liz Fu lizfu09 gmail com Liz Fu 2 nCrypted Cloud LLC Preferences Help Check for updates Exit 33 If you choose your Personal identity all folders you encrypt become Personal folders and will appear with a blue lock icon as seen below rate Identity If you choose your Corporate identity all folders you encrypt become Corporate folders and will appear with a briefcase icon as seen above How to Change Identities on a Folder File Level Ona folder file level you can change identities For example if you accidentally made a folder with your Corporate identity you can easily change it to your Personal identity by selecting the correct Personal identity for that folder This will switch the identity of the folder and all the files within it 1 Right click on the folder whose identity you would like to change Scroll over nCryptedCloud Identity then select the desired identity Remove Shared Access Open Share Dropbox Link 39 View on Dropbox com 35 Share This Folde Move to Trash Get ini Grote erento Remove Privacy Make Private Share S Re Apply Policy ble Shared Acc Gus Ba 2 Cpted LLC 34 Icon
11. e an account corporate Log in to nCryptedCloud eat ono ne Ifyou do not have nCryptedCloud Account follow the steps below to register for one 1 Select 1 don t have an nCryptedCloud account to create an account eon A nenpredtloval Setup 9 dont have an nCryptedCloud account O t already have an nCiyptedCloud account 0550 Corporate Login Corporate Emall GoBack Continue 2 Enter the following information agree to the Terms of Service and click Next eae nEryptedEloud Seu Create your nCryptedCloud Account First Name Last Name Password VerifyPassword Computer name wy Computer ea Jo s ao Airave rend and agree the Terms of Service Invitation Code GoBack Next You have just successfully registered for nCryptedCloud eoo B nCryptedCloud Setup Registration Complete Congratulations Your nCryptecCloud account has been crested you may begin to use now Open nCryptedCloud EEUU To verify that nCryptedCloud is installed there should be a blue lock icon on your menu bar 8 eroe Ot Using nCryptedCloud How To Open nCryptedCloud To open nCryptedCloud select the nCryptedCloud icon in your menu bar and click Open nCrypted Cloud EI
12. ement system users from different organizations can securely collaborate as well as control access to encrypted data shared among the collaborators Late Binding Technology gives users the ability to revoke access to shared data even if the collaborator has physical possession of that data This allows users to easily enter and exit the collaboration effort without having to worry about data security How to Share Securely The Shared Securely feature is available when working on a desktop client It allows users to securely share encrypted files 1 Right click the folder you want shared securely and select Share Securely nCryptedCloud GET Open Share Dropbox Link View on Dropbox com Share This Folder Maun tn Teach 2 Ablue lock icon with a silhouette of a person will appear on the folder and all the files within This icon signifies that the folder can be shared Demo You can do the same for any additional folders you wish to create 23 3 Toadd people to share the folder with right click and select Share This Folder You will redirected to the Dropbox page Remove Shared Access Shared With nCryptedCloud gt Open Share Dropbox Link View on Dropbox com Share This Folder tn Trach 4 Enter the email addresses of the people with whom you would like to share the folder and click Share Folder Share Demo with others The collaborator
13. g the Software anc Service on behalf of an organization you are agreeing to these Terms for that orgarization and promising thet you have the authority to bind thet organization to these terms Ifyou do not agree to all of these terms and conditions do not use Sofware Service USE OF SOFTWARE AND SERVICE Prin sme GoBack Continue 4 Choose an Install Destination Macintosh HD 5 45 GB available 12047 GB total Installing this software requires 63 8 MB of space 5 Signin and select Install Software stall on Macintosh HD Installer is trying to install new software Type your password to allow thi m TSE Change Install Location GoBack nCryptedCloud will begin installing Registering updated components Install time remaining Less than a minute Go Back Continue You have just successfully installed nCryptedCloud successfully The installation was successful The software was Installed How To Register For nCryptedCloud Now that you have successfully installed nCryptedCloud you will be directed to a registration page If you already have an nCryptedCloud Account select the second option accordingly and continue to the Log In Screen 955 1 dont nave account rares hav
14. is file to 4 You can choose to send this file via email or text message By clicking on the blue arrow next to you contact s name you can select the file destination 21 Once you hit send on the Trusted Sharing Screen nCryptedCloud will draft an email with a link to your file nCryptedCloud To iz 0 To ie 09 Cc Bcc From 099ml con Cc Bcc From 09 Subject OnpladCioud Trusted sharing Subject nOnptadCioud Trusted sharing Greetings Greetings Liz socuroly shared Filo dock zip Liz has securaly shared Fla with you using nOrypledCloud docx zip with you using You can access this fle by visiting nCrypledClouc hiips wewncryptedcloud comisecure Hero is the PIN to access this fie sharing 7ABB246F 52F3 4806 ADDA 0000 543100900638 Sincerely nCrypled Cloud Team Sincerely hiipzncrypladcloud com nOrypted Cloud Team hiip ncrypledcloud com Sent rom my iPhone If you decide to require a passcode to access your file turn Passcode on You will be redirected to a screen asking you to enter a 4 digit passcode nCryptedCloud will then draft an additional email with the passcode you chose included so your recipient can open your file using it 22 Collaboration nCrypted Cloud is the easiest and most secure collaboration solution across security boundaries Through The Patent Pending Key Manag
15. lowing these instructions Install and Register for nCryptedCloud How To Install nCryptedCloud 1 Go to the nCryptedCloud Download Page https www ncryptedcloud com download ncrypted Cloud nCryptedCloud for OSX 1 Pun instaer BOD Sus 2 Folow Setup Instructions Stat using Cloud 2 Click Download and nCryptedCloud s Install Package will nCryptedClou dOSX 1 pkg 1 Run nCryptedCloud installer Qh nnptedCloudOSK 1 kg 72 214 MB 19 secs left Once nCryptedCloud s Install Package is fully downloaded double click the file and begin the installation process nCryptedCloud installer You will be guided through the steps necessary to Install this software GoBack Continue 3 Agreeto nCryptedCloud s Terms of Service inse Agreement meh 0 0 0 s Licens TERMS OF SERVICE Last Updated Apri 1 2013 Thank you for your interest in nCrypted Cioud Please read these instal terms Service carefully Terms befre using the Software and Serica These Terms govem and apply to your accesst You or Your to and use of nCrypted Cloud We or Our websites software and service the Software and Service By accessing using our Software arci Service you agree to be bound by all of the terms and describe in these Terms If yeu are usin
16. ne Eval 1 uno aneryptedeloud com Stephanie Milner 2 steph neryptedcloud com Open Closed Enforce Work Identity Of nCrypted Cloud LLC This function takes away the user s ability to access the data on all platforms The system will refuse access to this data even if that user burned the data onto a CD emailed the data or put the data on amemory stick If this function was performed by accident the owner can simply change the Folder Membership back to Open and click the Apply button The user would then be able to access the information once again 27 Sensitivity How To Apply Sensitivity In order to apply sensitivity you must first make sure your Advanced Settings are on To turn your advanced settings on 1 Right click the nCryptedCloud Icon on you Desktop and select Preferences 2 S Gao t Open nCryptedCloud Folder Launch nCryptedCloud WebSite Set Identity Preferences Help Check for updates Exit 2 Check the box for Show Advanced Features and click Apply ono Ree LI 7 9 Account Notincabons Support show desktop notifications f Show advanced features S Check for software update Autoupdate ncryptedcloud software If Use nCryptedClous to handle zip files Contan user actions on T Enable all Camel Apply Now that your advanced settings are turned on yo
17. ou want to share and click the arrow button that is located to the far right of your file Encrypted o E E gt Teams ers Ee an ae 2 Apop up window will appear Enter the email addresses for the people you wish to share the file with Trusted sharing Download Only Expiration Time o 19 3 You can choose between permissions Read and Download Download Only and Read Only By default the permission is set to Download Only Read and Download Permissions Read Only 4 Select the amount of time you wish to share the file for Expiration Timer Security code 5 Entera lt Never Expire Seconds Minutes Hours Days security code and message if you wish then click Share To confirm that your file was successfully shared via Trusted Sharing the Share button will turn into a Done button Permissions Message Taner Securty code Trusted sharing BB Email address x lR nerypledloud com Download Only Cancel 20 Mobile Application To use Trusted Sharing on an iOS Device 1 Launch nCryptedCloud on your mobile device and open the file you wish to send using Trusted Sharing 2 Click the arrow icon at the top right corner of the screen and select Trusted Sharing 3 This will bring you to you contact list Select the contacts you wish to send th
18. red in order to access the file This security code will be sent to the recipient in a separate email You have the option to watermark the file with the recipient s information to discourage misuse of information You also have the option to send a message with your trusted sharing file After clicking an email will be sent to the recipient with a link to your file The email will look like the one pictured below 17 Liz eno reply Gneryptedcloud com Details Liz securely shared File docx with you via nCryptedCloue September 10 2013 2 31 Greetings Liz securely shared Fila docx with you using nCryptedCioud You can access this by visitng hts Jw crypledcloua ccm secure sharna z3 1608 1 BAAGDABETI 1z 428 338B TRUSTED SHARING Sincerely nCrypted Cloud Team hitb heryptedeloud som If you required a security code this is the separate email the recipient will receive Lz lt noveply nerypiedcioud com gt Here is your PIN to access secured fle File docx September 10 2013 2 31 PM Greetings Liz _ has securely shared File docx with you using nCryptedCloud Here is the PIN to access this file 1234 Sincerely nCrypled Cloud Team hto ncryptedclaud cam Details 18 Web Portal To send a file via Trusted Sharing through nCryptedCloud s Web Portal begin by going to https ncryptedcloud com and signing into your account 1 Choose the file y
19. s you entered will receive a Dropbox and email notification to join this shared folder 24 How to View Shared With After you ve shared a folder it s easy to keep track the people with whom it was shared 1 Right click the shared folder and select Shared With A Remove Shared Access Shared With nCryptedCloud gt Open 1 Share Dropbox Link 2 A dialogue box will appear with a list of all the people with whom the folder is shared By right clicking the shared folder and selecting Shared With a dialogue box will appear with a list ofall the people with whom the folder is shared The image below is the dialogue box the Folder Owner will see ano Bi Folder Sharing Information Folder Name Buris and Stein share Folder Owner Thomas Murphy lt t neryptedcloud com gt Users Eval 1 Nick stamos nick neryptedcloud com Folder Membership Open D Closed apy L Enforce Work identity The image below is the dialogue box that the recipients of the shared folder will see eno Fi Folder Sharing Information Folder nCrypted Cloud PSG Folder Owner Nick Stamos NCC lt ns neryptedelous com gt Users Nene 1 Igor Odnovorov i ncryptedcloud com 2 John Paglierani J neryptedeloud com 2 Corporate NCC tmurphy nceyptedcloud com Folder Membership Open Closed Apply A Enforce Work Identity OF nCrypted Cloud As you can see only the File Owner is able
20. u can adjust your sensitivity settings To apply sensitivity to a folder right click the folder and select nCryptedCloud then Sensitivity You will have the option to make the folder Medium High or Top Secret Sensitivity 42 E Dropar LI FAVORITES Biz E Al vy Fies x Applications Gi Desktop Documents Downloads E Movies J Music Pictures suaren Gineryar bpdasder T of Folder Remove Shared Access ared Wit New Folder Elect Dropbox Get Info sw on Dropbox com View gt Clean Up Clean Up By gt Arrange By gt Show View Options Remove Privacy Make Private Re Apply Policy Remove Shared Access Sensitivity Tv None Identity gt Low Medium Locate in Dropbox The applied sensitivity settings are easily distinguishable on the folder view LOW Sensitivity MEDIUM Sensitivi HIGH Sensitivi Top Secret Sensitivity 29 Personal Auditing How to Access Personal Auditing Page nCryptedCloud s Personal Auditing feature gives users full forensic auditing of all access activities This means that the Owner of the data can view all accesses and changes to that data To access the Personal Auditing feature follow these steps 1 Login to your nCryptedCloud account at www ncryptedcloud com 2 Click on the arrow i
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