Zoom Version Control Essentials: Working With Versioning
Contents
1. Revolution in asset versioning amp Copyright 2010 Evolphin Software All rights rese Zoom Version Cot Essentials Workir ig Witli Essentials Working With Versioning 5 Table of Contents Chapter 1 IVER OCO e O selasanesveasessesscevissisashisauiotaneiuanetcsniaet 5 LL ADOC TA CUE E E A AEE EEE A EEN I AAE 5 Pe ADO LOO ere E N E E A E E 5 1 3 Zo0m Modules iC CCC SS vrespe enana rr E EEE EEEE EEEE EREE 5 TAP D se Developer ROE sre na E ES 6 L5 C nveNtOM ereire E aAa aa AE 6 Chapter 2 METSIONING OVETVI EW cin iiccociastacsnguccenusawsssneesedeanecanstasenaudesaasassesueeasueacesansbaneeanteacisanesauaeeassaune 7 2 1 What IS Versioning sees ee eee eee eee 7 L AE VOU NS TTT 7 23 PDOUL ZOOM VSL len 8 2A Example OVS ON TT 9 Chapter 3 Zoom Client Accessing Zoom Client MENU On The Desktop csccsccscsccsccsccsccnccnees 11 S ONMO bs emer ne ee meer ener meee eee meee eer er eee EE eee ee E eee 11 Se VOU WINGS ara sate ret scncce satan ens cnn is gn ee ase pn ese oe ewe oes mene erases 14 Chapter 4 ZOOM Repository BASICS cijicastuasacesncrcssnsicvesiacacesncenesiaatwsnaxexcanesaentanaeeaiaaceebaneanseauieupianewennce 17 4 1 Access The ZOOM REPOSItOLY ccccccsssecccesscccceesccceeecccseuseccseuscesseuseeseucecssuseesseeeessaeeesssaesessaaeeees 17 Ad OEE ee ee E E E E E T eee eee 18 QS THAIS INNIS sirna E EEE E EEE E EE 19 AA u Tans CWS acti crcccnceinas ov ceesareanonieasansesdinessauswnpeaendensaaasin2. The comments made when the revision was created Evolphin Zoom v2 8 04 4 2011 30 Essentials Working With Versioning Metadata The resolution geometry print size color depth etc of the revision The results of the query are shown in a dropdown panel immediately below the query bar The number of results that match each attribute are shown in parenthesis next to the attribute name e g Revision 3 there are 3 revisions that match the query string To close the query results list click on the x inside the query bar To show the assets related to the results for a particular attribute click on the corresponding View All link Modified J Revision 0 Action Author Date L Action 3 A TE de Modified Modified admi Thu May O06 oditie admin u May 3 Modified Modified Author 0 Modified admin Thu May 06 Ce B Date 0 gt Comment 0 w Metadata 0 Modified admin Thu May 06 Coloring pla Resolution 96 0x96 0 Geometry 903x1449 Print size 9 41 15 09 Color depth amp bit 6 5 CONTEXT MENU The context menu offers the following options Evolphin Zoom v2 8 04 4 2011 31 Essentials Working With Versioning e Checkout Checkout an asset e Preview View if it is a file a high resolution preview e Make Current Promotes the selected revision to become the latest revision in the Repository If the Visual Log is launched from a Working Copy you can
3. i Most Zoom commands support pinning with the Windows 7 taskbar Evolphin Zoom v2 8 04 4 2011 16 Essentials Working With Versioning CHAPTER 4 ZOOM REPOSITORY BASICS This chapter describes the basics of the Zoom repository including accessing the assets on the servers adding new assets and allocating assets to a project 4 1 ACCESS THE ZOOM REPOSITORY The Zoom Repository is the storage server for all assets i e assets Assets created from scratch during a project can be added to the Repository at any time The following steps make use of the default project root folder defproj as an example If you are new to Zoom use this default project root folder first before creating new project folders To open the Zoom Repository e Access the Evolphin menus 0 under Applications gt Evolphin folder on MacOS or programs menu Programs gt Evolphin gt Repository on Windows e Click on Zoom Repository opens the URL prompt window e Select a Zoom server it can be defaulted using the Settings menu or enter the URL of your Zoom server defaults to http lt server host name gt 8880 Click OK e Enter login fields using the Zoom default username admin and default password admin Under this login you have system Administrator rights i e full access e Click OK The Zoom Repository window opens as shown here Evolphin Zoom v2 8 04 4 2011 17 Essentials Working With Versioning K zoom Reposi
4. Atta 127 0 0 1 8880 c Documents and Settings gwarnan Desktop defproj http 127 0 0 1 8690 C Documents and Settings gwarnaniMy Documen wcid 1102 g5fF 10b6e4r azdd URL http si 27 0 0 1 5880 Project null Project Root null ney Land Working copy root Documents and Settings qwarmaniMy Documents Personallevalphir Z Under Monitoring Refresh To remove the Working Copy from being under monitoring o Click on the check box to remove the check mark o Click OK in the confirmation window Evolphin Zoom v2 8 04 4 2011 46 Essentials Working With Versioning This chapter describes using the Commit command 8 1 THE COMMIT COMMAND Once you have completed making changes to an asset you need to save the local copy to the Repository This is known as committing the asset All changes in the Working Copy are transmitted to the Repository using the Commit command No changes made to an asset are saved to the Zoom server until the asset is committed to the Repository You can commit individual assets or multiple assets in one commit action To launch the Commit window use the right click context menu from inside the Working Copy or click on the commit button inside the creative tool plug in e g Adobe Photoshop CS5 The Commit window shows all data and Namespace modifications in the Working Copy under the selected path It is possible to selectively commit a subset of your changes from the commit window by selecting
5. 04 4 2011 4 Essentials Working With Versioning CHAPTER 1 INTRODUCTION Welcome to Evolphin Zoom a cross platform version control system with a built in workflow engine 1 1 ABOUT THIS GUIDE This user guide illustrates and explains how to get started with using Zoom versioning Primarily this guide is aimed at designers and developers creating digital assets for projects The guide covers the most common features designers and developers typically use when starting to work with Zoom i e finding and comparing assets checking out and committing assets etc We recommend you familiarize yourself with the concepts and functions listed here before starting to use Zoom in production We continually make improvements to Zoom and the user documentation so for the most up to date version of this document please visit http docs evolphin com html docs html 1 2 ABOUT ZOOM Zoom is a multi dimensional product that has two main areas of functionality version control of assets in a central store and a workflow module to define and manage the production process Implementations of Zoom can be made with or without the Workflow module Once a Zoom Repository is setup asset versioning tracks all changes made to assets during production Assets are checked out from the Repository and committed back to it via simple menu options plug ins built into the most of the popular asset development tools e g Photoshop Illustrator Fireworks etc
6. The Revert Command sss sees eee eee ee eee eee 40 7 6 File Status Folder Coloring or The Overlay ICONS ccccccsssccccsesceccensecceeeeeeseseesseneeeseaeeeesaseees 41 7 6 1 MacOS Folder CO ORINE THT 42 7 6 2 Windows Overlay ICONS cccccssssscccccessececceeeececceuesecceseeaeeceeseeaseeeessuasecessseusecessueneeeesagasses 42 F LOCKE FW SS sat acccrpuis veg sect AE A ns oo seeaoveseas cay A 44 7 8 Operations on the Entire Working Copy esse sees ee eee eee 44 Chapter 8 Commit Saving Changes To The Repository scsscssccsccsccsccscescesceccecceccecceccecceccncones 47 s1 ThecCommnit Command hess cts actin doe hey ecabeniteaesastovatacantqnadastevetanandeananiaies stad AEEA EE n RES 47 S2 Committing WITH CHANGEIISES ccccscsssnusestccuadocsrangennbdenetaasadesdonbuiinardencanianbteetioatsdaniondabentnaaenteabiousionns 48 e3 OTST OE OS aenn 49 i CIN T ETH 49 v2 8 04 4 2011 3 Essentials Working With Versioning 9 S9 PUDSE Baseline srren E E E E 50 Chapter 9 Update Syncing With The Repository ssssssesecesscsesesesecscsesesecececscsesesececsesesesececseseseseo 52 Ir TEUN SCO ai an E A A E E E 52 92 Ways TO Update sesresannr ern 53 93 BaCKiCACKIOG T 53 9 4 Alerts Change Monitoring Agent sss sees 53 Chapter 10 Next Steps Additional Reading sesessssesececessesesecececsesesececscsesesesececsesesecececsesesesececsese 57 10 1 Gettine tated GUES masinii aran a E OEN 57 Evolphin Zoom v2 8
7. and file system navigators Mac Finder Windows Explorer Zoom includes a visual search and comparison tool and a change history tool that all work on the server based Repository 1 3 ZOOM MODULES amp ACCCESS There are a number of different modules within Zoom that you need to access depending on the activity you are undertaking Here is a quick overview of the Zoom modules and how they are accessed KZ r Repository The central store for all digital assets Assets are viewed via a standard folder type structure Users are limited to what they can see and do in the Zoom repository depending on their access permission level Access is via the Zoom desktop client application or plug ins Visual Asset browser A visual tool for users to search and review assets in the Zoom repository Access permissions apply the same as the Repository Includes a visual compare tool and detailed metadata on every asset Access is via the Zoom desktop client application or plug ins Evolphin Zoom v2 8 04 4 2011 5 Essentials Working With Versioning 5 r Change Log The tool that lists the change history for all user assets visual and namespace changes and tracks the published baselines too Access is via the Zoom desktop client application Web Management Console The main interface for administrators and project leads to manage user accounts roles projects workflows time sheets and see system reports Access is via a web browse
8. deselecting the set of files for commit via the check boxes ssa Commit Eyvolphin zoom http 127 0 0 1 8880 Files to Commit Select All Exclusive E z Change list fm C Documents and Settings gwarnaniMy Documents ov Personalevalphini Test Files defproj 4 B imc _0670 3P6 modified eps files locked Show unversioned files Commit Evolphin Zoom v2 8 04 4 2011 47 Essentials Working With Versioning The files in the listing are color coded to show the kind of modification they have undergone You can also switch between viewing the files as simple lists or as a tree by clicking on the Table Tree View button present at the top of the Commit panel a Commit Evolphin Zoom http 127 0 0 1 86880 Files bo Commit Select ls Change list Al fe C Documents and Settings qwarnanihy Documents oy Personalevalphini Test Filesdefproj r IMG_0670 IPG modified Commit Evolphin Zoom x Committed 1 file s total 227 13 KBytes in 2 24 seconds New revision 34 Recent Comments Keeps files locked Show unversioned files Commit You can view any un versioned files inside the Working Copy path by enabling the Show Un versioned Files checkbox at the bottom of the dialog box For a Commit on a file to be successful it is imperative that the Repository version has no modifications other than those present in your Working Copy Either there were no more revisions on the file after you chec
9. 2 LATEST REVISIONS You can choose to Checkout an asset that is either the latest revision the head revision or the most recently published revision Publishing is a tagging mechanism in Zoom that helps mark the most recent point where all the assets have been accepted i e designated good enough or used in some official way published People wanting to review or use a particular piece of work will want to look at that revision of the asset that was last certified to be acceptable usually this is the Published revision Often a revision is published after it has undergone some form of validation and approval process On the other hand Evolphin Zoom v2 8 04 4 2011 35 Essentials Working With Versioning people who want to continue to modify the digital content will work on it in its latest form which is called the head revision G Checkout Eyvolphin Zoom Repository Details wer L Zoom server name or url such as http Server 8680 4 Select checkouk source Branch head Server Folder fdeFprojfIMG_OF00 IPG Checkout Destination Browse Revision Details Head Published Revision No working copy If you want to inspect a specific earlier revision of the asset it is possible to do so by specifying a particular revision number to Checkout Also if you only want to inspect the assets but do not intend to work on them then enable the No Working Copy check box of the Checkout dialog This brin
10. 2011 22 Essentials Working With Versioning The results of a search are primarily displayed in the main central window of the Asset Browser The window is accompanied by collapsible panels on both sides The central window shows all the assets that match the search query along with thumbnails when available You also see the asset ID which is a unique identifier for each asset residing in the Repository The menu bar contains three useful buttons e Arrange button e Cart button e Thumbnail Size button Details of these buttons are covered in the main user manual Q Change Navigator 12 adobe JPG Asset ID 157 Matched Revisions 1 BabyCakes jpg Asset ID 194 Matched Revisions 1 adobephotoshopPG Asset ID 156 Matched Revisions 1 ES E TERE EaR T PT SLR 7 6 autodeskmayaJPG Asset ID 158 Matched Revisions 1 E Branch head Illustrated bird jpg Asset ID 195 Matched Revisions 2 San Reh IE wey 5 4 PREVIEWING RESULTS Evolphin Zoom f1jpg Asset ID 51 Matched Revisions 2 v2 8 04 4 2011 2 suojsincy peuze OY 23 Essentials Working With Versioning The search results list the number of matched revisions for each asset Press spacebar or double click on any asset revision to bring up a large high resolution preview of the selected asset Single Click on a particular asset revision in the central window to highlight it and bring up the deta
11. Z amp HO d E Fri3 19PM Rahul Bhargava Q Evoiphin Zoom Update pending Highest changeset for working copy Users rahul Documents Evoiphin Zoom defproj 8 but the latest on server is 64 by author admin on Apr 13 2011 00 09 10 PM Windows Alert i Zoom YCS x Update pending Highest changeset for working copy di ibenchiReview is 13 but the latest on server is 23 by author admin on Apr 20 2010 11 40 09 4M TAN 9 49 pU Double click on the Z icon to open the Check for Modification window that shows more details about the newer commits that affect your working copies L Check for modification Evolphin Zoom Refreshed 3 days ago Working copy path Serve Local chang Server chan Author Changeset creatio C cygwin home yahul src zoom mu E saan n Apr 11 2011 00 52 4 Clicking on the incoming changes menu option brings up a pane with the changes to the working copy s project enumerated in a folder structure Evolphin Zoom v2 8 04 4 2011 54 Essentials Working With Versioning L Incoming Changes Evolphin Zoom mud Incoming Changes Published Baselines Published Tree Revisi Project Author Date Message Apr 15 2011 00 131 1 Modified Repobrowser to use alpha numeric sorter for files ZOOM e Apr 14 2011 03 32 L Fixed ServerAction used in ResolveCommand to do move ZOOM e Apr 11 2011 00 52 Enforcing web dient role for all the commands from
12. asset take effect in your Working Copy immediately however they are only carried over to the Repository when you Commit that Working Copy Shown below are the dialog windows to rename or move files inside a Working Copy aaa fi 1 E volphin Zoom x Fy Please enter new name for C Documents and Settings qvarmaniMy Documents yaw Personallevolphiny Test Filestdefproj IMa 0700 JPG Cancel Evolphin Zoom v2 8 04 4 2011 37 Essentials Working With Versioning Move Evolphin Zoom Evolphin Zoom v2 8 04 4 2011 Browse 38 Essentials Working With Versioning IM s_O656 gl IMa_0700 Evolphin Zoom a a a a IMa_0607 Ihfs_O0608 IVG pa IM s_0690 IMa 0691 IMa 0692 a al Preview Edit Print S Convert to Adobe POF Combine in Adobe Acrobat d Scan with Microsoft Security Essentials Open with K Snagit foom VL 2 Find Send To diki Changeset browser Cut Copy Fi Import Delete Rename Properties v2 8 04 4 2011 al a IVG Up 39 Essentials Working With Versioning Add Evolphin Zoom Path P C Ci Documents and SettingsigwarmaniMy Documents GW Personallevolphini Test Files elect Deselect All 7 5 UNDO CHANGES THE REVERT COMMAND The Revert command in Zoom undoes all current changes in the Working Copy Thus if you choose to use Revert All your Working Copy will revert to being exactly equal
13. associated with the name of the person who made it e Track Evolution Every change can be annotated with notes about the change and the time date when the change occurred Hence for any revision you are able to see who made the changes what they did and when they did it The core of any version control system is a central management system that tracks all the item changes and a repository that stores all the item revisions and associated data The process of making formal requests to a central system to retrieve a file from the repository check out and to save it back to the repository commit enables all the changes to be tracked files to be merged and complex tracking data operations to be managed 2 2 VERSIONING TERMS Within the world of versioning there some commonly used terms that will soon become very familiar e Repository The central server store where all the assets and data associated with revisions of an asset are stored e Project Encapsulates a subfolder of the repository along with set of users and their permissions e Import The act of populating the repository with initial copy of assets Evolphin Zoom v2 8 04 4 2011 7 Essentials Working With Versioning 5 e Checkout The act of creating a local copy of the Repository asset on your local system Users may specify a specific revision or obtain the latest one e Commit The act of writing the local copy of the Repository asset back
14. browser Delink we Changelist ga Workflow Browser E Settings E Help 7 6 FILE STATUS FOLDER COLORING OR THE OVERLAY ICONS Evolphin Zoom v2 8 04 4 2011 41 Essentials Working With Versioning G Zoom can show status of a checked out file in the file system specific browser like Mac Finder or Windows Explorer This allows designers to follow a bread crumb trail in the OS file system browser to quickly locate changed assets 7 6 1 MACOS FOLDER COLORING On MacOS Zoom can color code the files or folders in the Working Copy on your local Mac desktop These colors help you see which files folders have been modified added etc If some contents of a folder have been deleted moved or renamed then the folder shows up as having been modified too eoe defproj Grey Locked bythe user ate Modified Today 10 34 AM Today 10 34 AM DEVICES F H aini L Bambiraptorz psd n 1 Red Modified file or folder F Desktop Orange File has t amy been moved N Applications m skybox_forest g Ei Documents 9 Green Versioned file in a local project folder is un modified SEARCH FOR 4 Today O Yesterday O Past Week LS All Images Le All Movies Le All Documents Untitled 3 fla Today 10 34 AM 7 6 2 WINDOWS OVERLAY ICONS All items in
15. menu of Zoom commands 3 1 ADOBE CS PANEL After installing the Adobe CS Plug in click on the Windows gt Extensions gt Evolphin Zoom menu option to launch the Zoom panel essenmias lt 0 geus E 100 3 2 MACOS X After installing the Zoom Client package a Z menu icon is placed in the MacOS menu bar Left click brings up the Zoom menu Evolphin Zoom v2 8 04 4 2011 11 Essentials Working With Versioning View Details Refresh Disable Alerts Import Checkout Commit Working Copy Update Working Copy Status Incoming Changes foom Repository Change Log Workflow Settings Zoom client tools can be accessed from the Mac Finder directly by right clicking on the Evolphin Zoom menu Evolphin Zoom v2 8 04 4 2011 Essentials Working With Versioning C Photoshop PEE Lo x dvdbox psd Preview K S hairy psd gt iPod_nano omatic psd Orange psd pentagon psd Name iPo icp Vind Ad Status No change file 47 Commit 10 Update Tot Status 10 Incoming Changes Delete pos Rename Move elected 232 38 GB availah Resolve Lock Unlock Delink Relocate Revert Diff VisuaXLog More About Zoom Zoom tools can also be launched by navigating to the Applications gt Evolphin folder Evolphin Zoom v2 8 04 4 2011 13 Essentials Working With Versioning BD Lale DEVICES Macin
16. the asset and saves on the local clipboard oom Repository Evolphin Zoom a Switch mode L Change server Path T7 al Beko raa 1 8 Name Size RepoRe Modified Modifica Created by Creation Ti K Test G IMG_OGS3 2 48 MB admin Sep 222 admin Sep 22 2 Aa Imc_oees 3 34 MB admin Sep222 admin lt head ideFpr fa IMG_0681 3 19 MB IMG_O679 2 08 ME admin Sap ZZ Z admin IMG_0691 2 67 ME admin Sap ZZ Zon admin IMa 0700 Poe IRIS i ae Open IMG_0671 2 46 MB 22 admin IMiG_0694 Checkout RZ admin r IMa 0695 2 ME Show visual history E Zoon admin a TMS DB75 2 9 MB Delet fa Biz 0687 2 91 MB E Pa admin Sep 22 201 Rename B imc 0680 3 26 MB 22 admin Sep 27 201 aing Fr Seo 22 2010 00 E TMa_0696 Z move ta idan admin Sep lt sh i TRAS aad ala admin Sep 222 admin admin Lala aal Copy path to clipboard gt salka z Mote To refresh the selected node press F5 Evolphin Zoom v2 8 04 4 2011 20 Essentials Working With Versioning CHAPTER 5 THE VISUAL ASSET BROWSER This chapter describes the basic functions of the Visual Asset browser 5 1 OVERVIEW Zoom has a powerful search engine that helps navigate through the Repository This search engine is called the Asset Browser and it presents a visual interface to the Repository You launch the Asset Browser from the right click context menu by selecting the Asset Browser option You are promp
17. Creating the directory Mew Folder 2 in the branch he defpraj admin Sep 22 2010 11 42 wa defproj admin Sep 22 2010 00137 Imported IMG D67 1 71pG IMG_O0672 IPG IMG_O673 IPG v S v R defproj IMG 0670 JPG modified 8 5 PUBLISHED BASELINES The Published Baselines tab shows the latest revision of a project that was baseline published Evolphin Zoom v2 8 04 4 2011 50 Essentials Working With Versioning Change Log Evolphin oom purl http 27 0 0 1 8680 Changes Published Baselines Published Ch Project Branch Published by Published on defproj head admin Oct 24 2010 06 02 Evolphin Zoom v2 8 04 4 2011 Comments Publishing project defproj on Br 51 Essentials Working With Versioning This chapter describes using the Update command 9 1 THE UPDATE COMMAND The assets that you check out from the Repository and modify are often shared assets If the asset is not locked then it can be worked on simultaneously by other team members and can undergo modifications inside several other Working Copies Whenever one team member finishes work they commit their changes to the Repository Now all the remaining Working Copies are out of date and need to be updated The rest of the team must synchronize with the Repository in order to bring in the latest changes on that asset to their local Working Copy The Update command is used to accomplish this It is imperative to be in sync
18. Hence they do an update to incorporate Designer Y s modifications into their local version before saving to the repository Now the file is ready to be reviewed by the client Evolphin Zoom v2 8 04 4 2011 9 Essentials Working With Versioning Designer X s Working IMPORT RESOURCES Repository rococo coe cr eo L e 5 Designer Y s Working Copy Repository 1 CHECK OUT Zoom No Lock Repository 2 4 CHECK OUT U Repository E Zoom Repository oy Zoom Repository In this simple scenario four versions or revisions of the main file are created Each revision is tracked by the Repository At any time the Repository can be viewed to see what the latest revision is and who made it and when changes were made The differences between each version are tracked and any two versions can be compared Note that changes are tracked once a file is committed to Repository not while the file is part of the Working Copy Evolphin Zoom v2 8 04 4 2011 10 Essentials Working With Versioning CHAPTER 3 ZOOM CLIENT ACCESSING ZOOM CLIENT MENU ON THE DESKTOP This chapter describes how to access the Zoom Client tools to work with the Zoom Repository Zoom is a toolkit instead of a monolithic application Zoom client tools integrate with creative tools as plug ins Adobe CS5 for example with file system explorers like Mac Finder as context menu and with system tray or menu bar as drop down
19. Versioning IMG_O672 2016x2112 Preview Edit Convert to Adobe PDF Combine in Adobe Acrobat ETI JPEG d Scan with Microsoft Security Essentials Open with K Snagit JPEG In Zoom Update Zoom Commit Zoom YL 2 5 Find Send To S 4 Compare with K CUL 2 Show log Co a a Incoming Changes Create Shortcut Delete Changeset browser Revert i Resolve conflicts Rename Properties E Get Lack D ala ara lack PRIA y P11 The Visual Log shows you all the revisions of a selected asset with basic details about each revision e g revision number time of commit comments included during commit meta data etc You can also see the kind of modification made on each revision as in whether the asset was renamed or modified or deleted content wise etc Evolphin Zoom v2 8 04 4 2011 26 Essentials Working With Versioning L Action Author Date Comme Metadata 65 21 KE Modified admin Thu Ma gogreen Resolution 96 7856KB Modified admin Thu Ma Complet Resolution 96 681 02 KE Modified admin Thu Ma Coloring Resolution 96 Thu May 06 15 34 09 IST 2010 Added admin Thu Ma Cute dra Resolution 150 Milustrate d reinde er jpg 6 2 GRID AND FLIP VIEWS The Visual Log supports two different views One is a traditional Grid view where the r
20. a a IMa pnd IMG_0665 IMG_0656 IMG_065 IMGS_ 0655 IMs UGO IMG_0690 IMG_0691 IMG_O692 e IVG DG IMG_0699 Evolphin Zoom IMG_C L a Gl a a Preview Edit Print S Convert to Adobe PDF Combine in Adobe Acrobat d Scan with Microsoft Security Essentials Open With K E Snagit E zoom Update Zoom Commit ogm VLC 2 K YS Repo Browser Find E Compare with ut 2 Show log Copy Send To K a Incoming Changes Create Shortcut Changeset browser Delete Revert Rename F l i Resolve conflicts Properties E ZZ Get Lock Release lock Status Fi Import gY Delete 7 Rename Move Delink vic lt Changelist E workflow Browser ES Settings About Zoom K Help v2 8 04 4 2011 15 Essentials Working With Versioning O Some of the Zoom tools can also be launched by navigating to the programs menu Programs gt Evolphin Autodesk Axialis Software Bitvise Tunnelier ahd Camtasia Studio 6 CCleaner Documents K Citrix hy Cygwin Pictures k Cygwin X Elaborate Bytes Music Evolphin E Client Settings ier Uninstall Zoom View L foom B ers JY Asset Browser W Repository Browser Nisa Workflow Browser PERRA Default Programs FileZilla FTP Client Games Help and Support 4 Back Games Computer Control Panel Devices and Printers f E Pan 7 Search programs and files Shut down
21. atest published revision e Update to a specific earlier revision Here the revision number could mean either the repository revision number that is the Changeset number or the file revision number if the asset to be updated is a file 9 3 BACKTRACKING It is also possible to rollback the Working Copy by a certain number of days by selecting the Back Track option of the Update dialog This option lets you synchronize with the state of the Repository as it was some time earlier without having to manipulate the revision numbers For example you could specify that you want the Working Copy to be back tracked by 2 days Internally Zoom would pick the latest commit that happened on the Repository 2 days earlier and update the Working Copy to that revision number 9 4 ALERTS CHANGE MONITORING AGENT Zoom notifies you of any changes to the committed list of assets so you can check to see if there are changes that need to be brought into you Working Copy The Zoom Change Monitoring Agent is a utility that constantly runs in the background and provides these notifications automatically every time they occur The Change Monitoring Agent is minimized to the system tray in Windows and the Mac Menu Bar Extra Icon on the MacOS X and pops up notifications when newer updates are available in the repository for any of the current working copies on the client machine MacOS Alert Evolphin Zoom v2 8 04 4 2011 53 Essentials Working With Versioning
22. ay be necessary to scrap an entire Working Copy Simply deleting the Working Copy on disk is not enough when using Zoom You have to explicitly decouple the Working Copy from the associated Repository and remove it from disk using the Delink WC Working Copy command This command is available from the right click context menu inside the Working Copy ger The De link command does not delete the contents of the Working Copy from disk Once the Working Copy is decoupled you can delete it e Monitoring the Working Copy When the Zoom client installation is complete the Zoom Change Monitoring Agent runs in the background every time the machine is rebooted This agent periodically checks for updates on any assets that are checked out and are configured as being Under Monitoring To explicitly enable or disable monitoring of a Working Copy o Click on Settings in the context menu s Zoom sub menu to open the Settings window o Click on the tab marked Working Copies in the left panel o Select a Working Copy from the list on the right by highlighting it o Click the Under Monitoring checkbox to enable a check mark in the box o Click OK on the confirmation window Evolphin Zoom v2 8 04 4 2011 45 Essentials Working With Versioning Setting z E NET Wi in J Cones Contiguration Existing working copies Le General R a I Server Working Copy Path Changelist ES working Copies http 127 0 c Documents and SettingsygwarmanMy Document
23. e i e side by side e Click on these assets in the file system explorer and drag and drop them into the defproj project inside the Repository Browser window e After dropping files in the project you are prompted by a Comments window with a message to annotate this import operation Edit the pre prepared message file list or enter a new message if you wish Click OK e The transfer progress window opens and shows the status of the file import When the status bar reads import done click on Close The assets are now shown in the Zoom Repository Zoom Repository Eyolphin oom Path Switch mode G change server wv B http f 127 0 0 1 8 Name Size Repofe Modified Modifica Created by Creation Ti jo Meek IMG_O683 2 48 MB 5 admin Sep222 admin wis eee fe IMG_o685 3 34 ME 5 admin Saa SE Eoo admin B ms 0681 3 19 MB 5 B ImG_o679 2 08 ME 5 admin SE a admin D dG 0691 2 67 MB 5 admin SEREA admin B ms 0700 743 19 KE Z 2a admin Bek S Aia admin B imc_osv1 2 46 MB 5 admin Sep 222 admin B mae pend 2 47 MB 5 admin Sep 222 admin B da 069p 2 7 MB 5 admin Sep 222 admin B imc_os7s 2 9 MB Z admin Sep 222 admin B ma 0687 2 91 MB 5 admin Sep222 admin B de pepr 3 26 MB 5 admin Sep222 admin G IMS _0696 27o ME admin 36 Bono admin et Fh ra Fata admin Sep 22 Zia admin P a 4 BAG 4 ak r a4 4 Sesh Note To refresh the selected node press F5 4 3 THUMB NAILS The Zoom s
24. e E EEE sista 20 Chapter 5 The Visual Asset Browser ssssssesececssssesecececscsesesecececsesececececsesesececscsesesecececsesesesecseseseses 21 5 1 Overview sessssssssssssssssesseosssosseessessseosscssscssscesscosseessesssesssesssesssesssesssesseosseosseosseosseosseesseesseesseesseess 21 SI H E E E lt ouodean 21 Evolphin Zoom v2 8 04 4 2011 2 Evolphin Zoom Essentials Working With Versioning 9 Bee e AROSE anna E E EE T EE 22 Be PRS pa FRCS UES E E A E A E E P T A E 23 Chapter 6 The Visual Log esesesessesesecececsesesesececscsesecececscsesececececsesecececscsesesececsesesesececeesesesesecseseseses 25 61 OVONVIEW area etcetera cient cesta teases ence danee nan cusmecemneteauac eamteesecndanecuscumensecc 25 62 GhIG ANG Flip VIOWS stcctiwsrsvecsnessvetsnnmesssancadosteneateubesdsavedawentadoeagsunedsaleciaciwnde NN AA 27 6 3 Analyze And Compare Revisions e sees 28 6 4 Querying The Visual LOG ccccccsssscccccesseccecceseccecseesececeseaeeceesaeeseceesaaeeceeseunsecesseeauecessauaeeeessagagses 30 i CONC d vT TT 31 Chapter 7 The Checkout Command And The Working Copy sssssssssssssss sss ss sees esse sesa aenean nna 32 PM Checkout OVS sorei rnani n E E E E ER RE 33 khl Eet REVISIONS suea A ETE EEE EE EE ee 35 7 3 Operations Within The Working Copy cccsssccccssecccceeecccseesccsescecseuecessueseeseuscessenseesaaesesseneeess 37 TA Namespace Chane sirra aan a A E E aurea eae ees 37 7 5 Undo Changes
25. e that summarizes all the visual timeline associated with every revision of a particular asset i e its history It shows thumbnails of all the revisions if the asset is an image file and compares revisions too You can launch the Visual Log on any asset either from the checked out Working Copy or directly from the Repository Browser You can also launch the Visual Log from the search window of the Asset Browser From the Repository Zoom Repository Evolphin Zoom e Switch mode K Change server Path y http 127 0 0 1 8880 Name Revision Repo Rev Modified Modificat Created by Creation gt Test DG Imc_0680 3PG 5 admin Sep 22 20 admin Sep 222 y e defpr S r IMG_0696 JPG ds 5 admin Se HE admin D gt ssa head defpraj B me 0690 96 r Blue hills jpg 7 25 admin Dek 23 2 admin D IMG 0697 JPG 337 B 2 2 admin Oct 6 201 admin admin Se U admin admin Sep 22 20 admin Open SE p admin Sep 22 20 admin Checkout 5 admin Se 20 admin show visual history 5 admin Sep 2220 admin admin Se T admin Delete admin Se T admin paame admin E T admin D ImG_0699 3PG move to 5 admin Se admin D IMG_O0673 Copy path to clipboard 5 admin Se D admin 3 03 MB admin Se G admin S 2 4 MB 5 admin Se ra admin D IMG_0689 3PG 3 05 MB 5 admin Se al bar admin L Note To refresh the selected node press F5 From the Working Copy Evolphin Zoom v2 8 04 4 2011 25 Essentials Working With
26. erver automatically creates thumbnails for image files as they are imported into the Zoom repository For every subsequent modification of the image asset the corresponding thumbnail is also generated and maintained in the repository along with the asset version Thumbnails allow users to preview a particular image asset and to compare different versions of an image asset without having to checkout the asset first gt Non image based files e g text are unaffected irrespective of whether the thumb nail generation feature is enabled or disabled Evolphin Zoom v2 8 04 4 2011 19 Essentials Working With Versioning 4 4 MANIPULATE FILES When the default project in the Zoom Repository has assets in it there are a number of operations that you can do with any of the assets Right click on one of the assets to select it and open the associated context menu The menu options are as follows e Open Opens the asset on the Zoom server e Checkout Copies the asset from the Zoom server to a specified local drive becomes the Working Copy e Show Visual History Launches the Visual Log application populated with all the versions of the selected asset e Delete Deletes the asset on the server e Rename Renames the asset on the server e Copy To Copies the asset to an alternate location on the server e Move To Moves the asset to an alternate location on the server e Copy Path To Clipboard Copies the root path of
27. evisions and all the details are listed in a table The other is the Flip view which shows all the revisions in a carousel format and the metadata for each one underneath You can select the type of view to use from the menu buttons at the top of the window reindeer jpg a AH A Caraousel View View 2 Grid View In the carousel view the selected revision is the one at the forefront in the top window and metadata of the revision are displayed in the bottom window To see any of the images in the upper panel click on it and it will rotate to the forefront or use the slider below and drag to left or right Evolphin Zoom v2 8 04 4 2011 27 an Essentials Working With Versioning reindeer jpg Revision 2 Revision Repo Revision Size Action Author Date Metadata Comment 6 3 ANALYZE AND COMPARE REVISIONS You can select a revision for comparison by clicking on the thumbnail and dragging it to a special bookmark panel on the right side of the main panel You can discard any revision from the bookmark panel by clicking the close x icon on each of them Evolphin Zoom v2 8 04 4 2011 28 Essentials Working With Versioning reindeer jpg Revision Repo Revision Size Action Author Date Metadata Comment Once you have selected the revisions to review and put them in the side panel you can switch to the Analyze View window where you do two things e Ana
28. external di ZOOM a 0 Apr 112011 00 52 Enforcing web dient role for all the commands from external ci ZOOM e Apr 10 2011 10 30 added boolean to enable disable of view of deleted projects ZOOM Apr 10 2011 02 41 Disable deleted project view from repobrowser and webmin ZOOM akil Apr 7 2011 10 03 35 L Security module will now check whether the user is in WEE_ ZOOM oa Apr 7 2011 03 23 20 1 Bug Fix modified autoco to use any super admin user for c ZOOM akil Ap 5 2011 11 77 25 L Usernames will now be compared case nsensitive Commi Zoom_ Apr 5 2011 11 01 5 1 Fixed repobrowser double dick issue on right side table ca etbeansgui 7 n STE Y m com L n zoom L n quicient 7 n utility F n compare added AlphaNumericomp java added Y n screens L n newrepobrowser RepoObject java modified 7 n command n remotestatus RemoteFileStatusFinder java modified LeCmdInvoker java modified Next 10 Working copy C cygwin home rahul src zoom Current Revision Another way of seeing these changes is through the Change Log A Changeset encapsulates all the changes committed to the Repository for a given revision number While the Change Monitoring Agent is tied to a specific Working Copy the Change Log shows the entire list of recent commits and the associated files and folders This helps you identify whether the particular asset you are working on has been modified by others since
29. g with Workflow e Getting Started Guide Project and Workflow Administration Evolphin Zoom v2 8 04 4 2011 57
30. gs in a copy of the contents from the Zoom repository but there is no coupling with the server after the checkout hence Zoom does NOT track any changes made to this copy Evolphin Zoom v2 8 04 4 2011 36 Essentials Working With Versioning 7 3 OPERATIONS WITHIN THE WORKING COPY Once inside the Working Copy the right click context menu offers numerous operations Some of the frequently used features are e Show Visual Log Browsing the history information associated with any folder or file e Compare With Compare the contents of a text based file against any revision number on the repository e Revert Undo any changes made inside the Working Copy e Change Log Browse through all changes on the repository that have been made on the checked out entity e De link Break the link between the Working Copy and the one on the server so that the Working Copy can be deleted These operations are covered in detail in the following sections 7 4 NAMESPACE CHANGES Making content changes in your Working Copy is inevitable Sometimes having to add new files move rename or delete existing ones is also necessary These changes in the Working Copy are called Namespace Changes and they are accomplished using the context menu or the command line client Simply right click on the file or folder in the Working Copy you want to add move rename or delete and open the appropriate Zoom command from the context menu All changes made to an
31. ignore pattern list You can also do on disk actions like deleting the unversioned file or opening the folder containing this file etc from the context menu 8 4 CHANGE LOG The Zoom Change Log lets you browse through the details of each commit to a Repository You launch the Change Log from the right click context menu option Change Log You can login to any Zoom Repository and examine the Changesets in the Repository provided you are authorized to view this information The Evolphin Zoom v2 8 04 4 2011 49 Essentials Working With Versioning L Change Log summarizes the details of a commit showing the time the user who made the Commit their comments on Commit and the tree view of all the assets committed at that revision The Commits are organized from the most recent to the oldest Click on the Changeset Table tab and highlight a revision from the list in the upper frame to see the tree of all assets that got modified and committed as part of the selected revision Change log Evolphin oom Server url hth f27 0 0 1 5880 Changes Published Baselines Revision Project Author Date Message defproj admin OaS ea A AE aon defproj admin Oct 23 2010 10 35 Checked in file IMS_O700 IP6 with paint chnages defpraj admin Dae ZS ZNL DELES Imported IMG O671 IP6 IMG 0672 JPS IMG 0673 JPG defpraj admin Oct 6 2010 11 59 44 defpraj admin Slee B 2010 aoa defpraj admin Oct 2 2010 00 054 Test 2 admin Sep zz 2010 11 15
32. ils for the matched revisions in the right side panel The side panel displays the information for all the revisions associated with the selected asset Asset Browser CL emmm EL 7 Change Navigator 12 Le adobe JPG Asset ID 157 Matched Revisions 1 BabyCakes jpg Asset ID 194 Matched Revisions 1 m Qh Search results Files 10 Matched Revisions 20 adobephotoshop_JPG Asset ID 156 Matched Revisions 1 mw bird jpg Asset ID 195 Matched Revisions 2 WServer Fa l Branch head Asset ID 158 l ficytowerl 4 Tropicalfautodeskmaya JPG Matched ReviSturis T K f1jpg Asset ID 51 Matched Revisions 2 fo Matched Revisions 1 By Karea Wilgen llustrited bs Ban Wiliams Revision 1 Repo Revision 47 Action Added Date Thu May 6 2010 03 28 36 PM Hovering the mouse on the top right corner button in the Matched Revisions tab displays the asset metadata information e g geometry etc and the revision information author commit time etc The number of revisions appears in parentheses in the panel title bar Navigate through the matched revisions by placing the mouse over the bottom of the panel to scroll down or near the top to scroll up Evolphin Zoom v2 8 04 4 2011 24 Essentials Working With Versioning CHAPTER 6 THE VISUAL LOG This chapter describes the basic functions of the Visual Log 6 1 OVERVIEW The Visual Log tool is a featur
33. ked out or if there are newer revisions you must have specifically brought in all the new changes to your file by synchronizing your Working Copy with the latest version in the Repository using the Update command 8 2 COMMITTING WITH CHANGELISTS You could also commit using Changelists If you check the Exclusive checkbox when viewing the modifications in the Working Copy you will see those entities that are part of the currently selected Changelist only Elements that are common to more than one Changelist are not shown here Evolphin Zoom v2 8 04 4 2011 48 Essentials Working With Versioning L VE 8 3 OTHER OPERATIONS It is possible to invoke functionalities like revert diff etc from inside the file listing of the commit dialog using the context menu You can also delete an asset from the Working Copy using the menu option here r Commit Eyolphin Zoom http 127 0 0 1 3680 af Select 4 Exclusive ii Kya Jk Change list Y 7 R CDocuments and Settings gwarmaniMy DocumentsGW Personalyevalphini Test Files defproj B TG 0670 4 Status DIT with base Delete Add file to other change list Recent Comments Open containing dir Keeps files locked Show unversioned files Commit For an unversioned asset two key options are available from the context menu inside the commit dialog Adding the unversioned component to the Working Copy thereby making it versioned Adding the file name or pattern to the
34. ked out to your Documents Evolphin Zoom folder on your desktop e From the Mac Finder or Windows Explorer Right click on the file system explorer to open the context menu and select the Zoom Checkout option This launches the Checkout dialog against the default server In order to navigate to the desired asset click on the Select button to launch the Zoom Repository window Evolphin Zoom v2 8 04 4 2011 33 Essentials Working With Versioning Checkout Evolphin Zoom Server L Zoom server name or url such as http jiserver 5680 Select checkout source 9 Branch head Server Folder defproj IMa _ 0700 JPG e Browse Ps Advanced You can connect to any Zoom server from this window by specifying the appropriate server URL in the Server dialog box You can select the source for the assets you want to checkout You can also specify where you want the assets to get checked out to i e the destination folder on your local system Click OK to start the Checkout process Evolphin Zoom v2 8 04 4 2011 34 Essentials Working With Versioning Checkout Evolphin Zoom Repository Details ver Zoom server name or url such as http Server 8880 Select checkout source Ka Branch head Server Folder fdeforoj IMG O700 IP6 Checkout Evolphin Zoom coessfully checked out 1 Files From the server in 1 05 seconds lose k Click OK in the Checkout message window to complete the Checkout process 7
35. lyze a single revision Pull in any revision from the panel and inspect it in more detail o Drag the version from the strip of images below into one of the panels o Zoom in or out of it using the 1 1 buttons e Compare two revisions Pull in two revisions from the panel and compare the two visually o Click on and drag the two reversions you wish to compare from the strip below into the left and right panels respectively o Click on the Highlight Differences button to open the center comparison panel The difference between the two revisions is animated and the center image switches between the two versions o Adjust the speed of animation by using the speed control near the bottom of the center panel Evolphin Zoom v2 8 04 4 2011 29 Essentials Working With Versioning S o Close the center comparison panel by clicking on the Highlight Differences button reindeer jpg sla e W Analyze selected revisions X Highlight Differences gt Metadata Ca C Cr re ae a ma 6 4 QUERYING THE VISUAL LOG You can conduct a search inside the history details shown by specifying any string in the query bar at the top This query will match the entered string against the following attributes Revision The revision number of the asset Action The action taken on the revision modified moved renamed added deleted Author The person who committed the revision Date The date the revision was created Comment
36. o not appear in the Zoom Repository there is only one reference to an asset even if it has multiple revisions Zoom tracks the changes made to each asset but does not save a stand alone version of each revision This offers users enormous benefits over traditional file storage systems including e Huge Disk space savings After the base version only the changed bytes need to be saved e Asset history can be maintained even if the asset is moved or renamed duplicates are avoided e Faster remote access as only changed bytes have to travel on the network Evolphin Zoom v2 8 04 4 2011 8 Essentials Working With Versioning 5 2 4 EXAMPLE OF VERSIONING Let s take a simple scenario a project to modify a poster for a client The Project Manager takes the client files and puts them in the Zoom Repository and sets up a project Designer X takes client file A and modifies it as per the brief and then saves it to the Repository After reviewing the new file the Client requests some changes However due to the delays in getting client approval the changes can only be completed in time if Designer Y assists with the work Designer X gets the latest version of file A and starts on some of the modifications Shortly after Designer Y gets a copy of file A too and makes their modifications before saving file A to the Repository Once Designer X has completed their changes they cannot save their version because the Repository version has been changed too
37. r Workflow The application where users manage their assigned tasks Users can see a variety of task lists over due upcoming etc as well as filtering by status not started started finished etc Users can group their tasks into custom named folders sub folders Access is via the Zoom desktop client application Note version control licenses do not permit you to use workflow Web Approval The application that allows users to review and comment on digital assets that are up for review approval Users do not need the native tool the asset was composed in order to see and review it Access is via a web browser Note version control licenses do not permit you to use workflow Adobe Plug Ins These allow Zoom s common user menus to be imbedded in the tools of the Adobe Creative Suite Hence users do not have to leave their authoring tools to carry out common actions within Zoom as they do their work Access is via a Zoom specific panel that can be docked anywhere within the tool 1 4 DESIGNER DEVELOPER ROLE A Designer Developer is the main user of Zoom as they work to produce assets as part of a project They are assigned to projects by the Project Lead Project Manager Producer and are given tasks to complete that may include specific assets asset files folders assigned to the task If the Zoom Workflow engine has been implemented by the organization then these tasks are formally assigned to users by the system and thei
38. r progress is tracked and monitored During production the Designer Developer obtains copies of the assets from the Repository so they can be worked on and then returns the new versions together with any additional assets back to the Repository once completed 1 5 CONVENTION n a A Anything marked with the symbol inthis guide requires particular attention Evolphin Zoom v2 8 04 4 2011 6 Essentials Working With Versioning CHAPTER 2 VERSIONING OVERVIEW This chapter introduces the basic concepts of versioning and its terminology 2 1 WHAT IS VERSIONING Version control or versioning is the management of changes made to digital assets e g images audio files videos etc Typically changes are identified by a number which is called the revision number or simply the revision Each revision is associated with a timestamp and the person who made the change Revisions are saved in a central repository and can be restored compared and with certain file types merged The most obvious use of versioning is to go back to a previous version should the current version be corrupted lost or spoiled Using a versioning system has many benefits e Collaboration A team of designers developers can work on the same set of files at the same time without disrupting each other s work e Change Management All changes can be inspected reviewed or rolled back as necessary e Track Ownership Every change is
39. s on an asset autonomously i e you want to make all of your changes in one go without anyone else making changes on the same asset The act of committing an asset automatically releases all locks on that asset However it is possible to commit an asset and still keep the lock on by explicitly enabling the option in the Commit dialog You must have EDIT level permissions or higher in order to lock an asset When someone else checks out a locked asset it is read only They can still view the asset but are forbidden from committing it to the Repository 7 8 OPERATIONS ON THE ENTIRE WORKING COPY There are a few commands actions that work on the entire Working Copy namely e Relocating The Working Copy Evolphin Zoom v2 8 04 4 2011 44 Essentials Working With Versioning 5 The physical location of the Working Copy on disk is an important piece of information that gets used internally in several Zoom commands Hence in order to ensure no loss of synchronization moving a Working Copy on disk should only be done using the Rebase Relocate command This command is launched from the right click context menu e Listing All The Working Copies You may have more than one Working Copy in your local system You can browse through the list of Working Copies using the Workflow application The Workflow application is launched from the right click context menu and can be set to run in the background e Decoupling The Working Copy At times it m
40. ted for the Zoom Repository URL can be defaulted and authenticated with that server based on previously saved credentials or fresh login Asset Browser A Search Query 1 Specify the search criteria File name _ matches exact w Q Search 2 Advanced Options 5 2 SEARCH Evolphin Zoom v2 8 04 4 2011 21 Essentials Working With Versioning Once you are logged in you can search for any asset by typing in full or partial names including wildcards The Asset Browser lets you specify any file or folder name and searches the Zoom Repository for a match on that using the matches exactly option If you do not know the exact name you can specify wildcards such as or in the asset file name Use the drop down menu to widen the search by selecting either the starts with ends with or contains options for the string you specify in the search bar Asset Browser A Search Query j M _ x 1A Specify the search criteria File name pg i contains F i matches exactly ends with starts with Q Search amp Advanced O You can refine a search by specifying additional options in the Asset Browser There are 3 tabs on the right edge of the Search Query window which let you specify the extra search qualifiers e Metadata tab e Revision Information tab e Search Inside tab Details of these tabs are covered in the main user manual 5 3 SEARCH RESULTS Evolphin Zoom v2 8 04 4
41. the Working Copy on your local system have overlay icons to denote their latest status with respect to the Repository These icons help you see which files folders have been modified added etc If some contents of a folder have been deleted moved or renamed then the folder shows up as having been modified too Evolphin Zoom v2 8 04 4 2011 42 Essentials Working With Versioning L icytowert 4 File Edit View Favorites Tools Help pack a JO search Folders Address D benchhicybowerl 4 Folders x 5 characters A profiles 4 Tropical aA icybower mactinder Internet Shortcut o34 x 491 1 KE PNG Image en characters S tower ctg uninsOO0 a CFG File DAT File F data_source L KE 5 KB 71 profiles o GC Tropical Watermark images Icy Tower 1 4 profile Review lt LD Security 19 objects Disk free space 2 42 GB d My Computer Here is a brief description about what the overlay icons indicate Icon Image Meaning A Asset not modified e Asset has been modified Evolphin Zoom v2 8 04 4 2011 43 Essentials Working With Versioning Z Asset newly added to repository Asset has been renamed Asset has been moved Asset is conflicted 9 Asset has not been added to repository i e it is un versioned eT 7 7 LOCKING FILES It is possible to lock an asset in the Repository so that no one else can Commit on that asset This is useful if you want to make change
42. the time of your last checkout or your last update whichever is the most recent Evolphin Zoom v2 8 04 4 2011 55 Essentials Working With Versioning Changes Revision e defproj Published Baselines Project deforaj defproj defpraj defproj defproj defproj Test Z deforaj defproj Author admin admin admin admin admin admin admin admin admin p IMa 0670 JPS modified Change log Eyvolphin Zoom Date SIS pee eL L tee arth ann Mick 23 27010 10 35 tele 22 2010 02 12 ck 6 27010 11 59 4 Oct 5 2010 Gs S25 fee L L J ed G 1 al Oct 2 2010 00 05 4 Sep z 2010 11 151 Sap Z eA Gaetan Sep 22 2010 00 37 Message Checked in File IMG_O700 JPG with paint chnages Imported IMG _0671 IP6 IMG_0672 IP6 IMG_0673 JP6 Creating the directory Ne Folder 2 in the branch he Imported IMG _0671 JPG IMG_0672 IP6 IMG_0673 IP6 Evolphin Zoom v2 8 04 4 2011 56 Essentials Working With Versioning L CHAPTER 10 NEXT STEPS ADDITIONAL READING Understanding this guide is the foundation for creating and managing projects We recommend you learn more about the features related to this topic 10 1 GETTING STARTED GUIDES There are additional Getting Started Guides that help you learn quickly about Zoom e Getting Started Guide System Installation Windows e Getting Started Guide System Installation Mac e Getting Started Guide Workin
43. to the Repository e Working Copy The copy of the project asset s that have been checked out from the central Repository and saved on a local machine e Baseline An approved revision of an asset from which subsequent changes can be made e File Locking Changing the status of a file so that it cannot be modified by others while it is being modified e Published Revision The official version of a file i e the one that has been approved to be published It is not necessarily the most recent version e Update The act of merging changes made by others on a repository asset with the corresponding asset in the Working Copy e Asset Id Unique integer assigned to an asset on import Does not change even if an asset s namespace changes e Namespace The combination of a file name and folder path that uniquely defines an asset Changes to either the file name or the folder where it is stored constitute a change in the Namespace of an asset 2 3 ABOUT ZOOM VERSIONING Zoom comprehensively tracks every revision of every asset even if files are renamed and or their location changed The full history of every asset together with their relationship with all associated versions is rigorously maintained ensuring versions are never lost misplaced or over ridden In traditional server repositories you see every version of every file saved creating both storage and file naming challenges Zoom is different as multiple versions d
44. to the copy in the Repository It will have the revision number of when you last checked out or when you last executed a Commit on the Working Copy if you had updated your Working Copy after checking out whichever is the most recent Revert is invoked from the context menu Evolphin Zoom gt Revert gt Revert All You can undo the changes on a single file or a folder Also you can selectively undo certain kinds of changes on an entity using the Revert command For example you could undo all the data modifications on a file or you could undo all the rename operations on a folder etc The Revert command can also be executed from the command line client See the main user manual for details Evolphin Zoom v2 8 04 4 2011 40 Essentials Working With Versioning S a 68 e A Tropical icybower macfinder tower cfg View e Arrange Icons By Refresh Customize This Folder Paste Paste Shortcut Undo Copy Ctrl rO Zoom Update Foor Commit Zoom YES E Mount zoom Drive S Repo Browser Find Incoming Changes r Update to Revision Properties p Revert Revert All Resolve conflicts Revert Deleted File s or Diris Revert Renamed Filets or Dirfs Revert Moved File s or Diris Import Revert Added File sjor Diris Export Revert Data Modifications M Get Lock Relocate Rename Z Delete Move Changeset
45. tory Evolphin Zoom Path e Switch mode T change server E hth 11127 0 0 1 8850 Branch Created by Creation Time Modified by Modification Time K Test Z head o defproj Note To refresh the selected node press FR E The very first time you login to Zoom you can use the default Administrator login of username admin and password admin The Administrator has full access rights and can assign all other user rights as well as change the Administrator username and password 4 2 IMPORT FILES You can import any digital files into the Zoom Repository subject to your user access level rights This includes pictures audio tracks videos etc As previously noted Zoom comes with a pre defined project defproj as shown in the Repository window above Use this project folder for an initial run through the main functions of Zoom i Typically Imports are done by project leads or system administrators In most organizations it is unlikely for the designers developers to be responsible for importing content into the Repository The simple way to import files to the Zoom Repository is as follows e Open the Zoom Repository window see above Evolphin Zoom v2 8 04 4 2011 18 Essentials Working With Versioning e Open the file system explorer Mac Finder and select any test files folders that you want to add to the Zoom repository e Arrange the windows so both can be seen on your desktop at the same tim
46. tosh HD E iDisk G Remote Disc SHARED 192 168 1 23 PLACES Fal Desktop rahul Applications Ei Documents SEARCH FOR 4 Today L Yesterday EJ All Images EA All Movies l Ali Dariuimante Most Zoom commands support docking with the MacOS dock I gt E Adobe Flash Builder 4 GH Adobe Flas talyst C55 GM Adobe Flash C55 Ea Adobe Illustrator C55 D Adobe InDesign C55 Adobe Me ncoder CS5 Ga Adobe Photoshop C55 L Akamai L Autodesk amp Automator b Calculator Wa Camtasia A Chess ColorPicker Dashboard jo Devolper G Dictionary DVD Player G Evolphin 3 3 MICROSOFT WINDOWS LJ zoom b a aje E About 8 Add U Asset Browser E AutoCo Change Log G ChangeList E CheckForMod ME Checkout bal Commit 9 Contents E Delete amp Delink E Diff E Diff Revision a FSCue Import S incoming Changes Lock 1 Q Logout After installing the Zoom Client MSI package a Z menu icon is placed in the Windows system tray Right click brings up the Zoom menu Zoom client tools can be accessed from the Windows Explorer directly by right clicking on the Zoom menu items Evolphin Zoom v2 8 04 4 2011 14 Essentials Working With Versioning zh Folders Hab armand Gocuments oy Personallevalphini Test Filesdefproj a a a a a a IMa 67 U IMG_0671 IMG_O672 IMG_O673 IMG_06 74 IMs 0675 IMG_0676 IMG_O677 IMG _O6 76 Aaa a a a
47. update any revision from here too de EEE reindeer jpg Grid View Thumbnail Revision er Action Author R on a EJ b 7 ls N mnn mnan nnn Leo H B5 21 KB Modified admin Checkout 78 56 KB Modified admin Make Current B1 02 KB Modified admin Added admin llustrated re indeer jpq This chapter describes the basic functions of the Checkout command Evolphin Zoom v2 8 04 4 2011 32 Essentials Working With Versioning 5 7 1 CHECKOUT OVERVIEW In order to work with any asset in the Repository a copy needs to made of it on your local system To obtain a copy of any content from the Repository and save it locally on your system you use the Checkout command When Repository content has multiple versions you can checkout any of the versions not just the latest one If you are unsure which version to checkout you can search and preview assets in the Repository visually using the Asset Browser or look through the standard folder file structure of the Repository There are two popular variations of the way to getting assets with the Checkout command depending on your starting point e From the Asset Browser or the Zoom Repository window Select the asset you want to checkout Right click to open the context menu and click on the Checkout option This launches the Checkout dialog window with the asset name and path pre populated By default the asset is chec
48. with the Repository at all times otherwise trying to Commit an outdated asset will fail f i Update from server http 127 0 0 1 3860 zoom Update will Fetch changes From the server http 12 7 0 0 1 6880 to working copy C Documents and Settings guvarman My Documents GW Personal evolphin Test Files defproj True Blue ae ee hills jpg F Advanced Latest changes will be Fetched unless you select a specific revision From the advanced options Update Click on Advanced button to reveal the Select Revision options Cie nnn nnn nn nn nD Update from server http 127 0 0 1 3860 zoom Update will Fetch changes From the server beeps 127 0 0 1 8880 to working copy C Documents and Settings gwarman My Documents GW Personal evolphin Test Files defproj True Blue hills jpg Latest changes will be Fetched unless you select a specific revision From the advanced options Select Revision Head Published Version L Inno days Back Track The Update dialog is launched from the right click context menu Evolphin Zoom v2 8 04 4 2011 52 Essentials Working With Versioning 9 2 WAYS TO UPDATE It is possible to request an update to an asset in different contexts using the advanced options Head Published Version L Inno days Back Track You could request an update to achieve the following e Update to the latest revision which is the head revision e Update to the l
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