(xbis). - Bank of Baroda
Contents
1. Sin Year TOTAL Grand Total Section I Section Note 1 The cost of the XBIS and the post warranty Comprehensive AMC cost for five years will be taken into consideration for deciding the lowest quotation 2 Total cost must be quoted in FIGURES AND WORDS 3 In case of any discrepancy total cost quoted in words will be considered for computation of TCO 4 Cost Comparison will be on the basis of total cost of ownership calculated as explained above along with comprehensive AMC cost for five years 5 The price quoted above shall be inclusive of all labour costs taxes duties and levies except octroi which will be at actual Page 202. TIP software facility should be incorporated in the offered X ray machine to training of assist supervisors in testing the operator s alertness and training X ray screener operators operators to improve their ability in identifying specific threat object 44 Image library The TIP facility should have an image library containing at least100 explosive devices 100 knives and 100 firearms as well as CDs floppies thumb devices etc in various sizes shapes locations and orientations 45 Expansion of TIP The system should have facility to expand the library to incorporate additional library images by user without assistance of the manufacturer 46 Realistic images The image library should contain images of threats at different orientations both plane and end on orientation should be used All image projection images should be realistic representative and non distinguishable from real threat items 47 Image analysis Once the screener operator has responded to identify the computer generated threat image it should remain on the screen for a predefined user programmable time for analysis The image should be highlighted upon identification and feedback message shall be visible to the screener operator 48 System The threat image projection facility should have details of user database such as Administrator screener operator name user ID number level of access such as screener operator and Administrator with password 49
3. the warranty period the supplier shall maintain the equipment and repair replace all the defective components at the installed site at no additional charge of whatsoever nature to the Bank The supplier must submit the OEM s Certificate certifying that all spares and service contracts warranty AMC period will be their responsibility in case the supplier is unable to honour the Terms of Contract as per the Tender Document 23 MAINTENANCE STANDARD EXPECTED DURING WARRANTY The supplier should ensure that the defects in the XBIS reported on any working day is set right on the same day and in no case later than the next working day In case the system or any equipment cannot be repaired within the stipulated period the supplier should provide a replacement till the system equipment is returned duly repaired 24 ANNUAL MAINTENANCE CONTRACT 24 1 24 2 Should the Bank decide to do so the supplier is expected to maintain the XBIS including all accessories components and software supplied for at least five years after the expiry of warranty period 12 months Comprehensive on site maintenance charges for the post warranty period must be quoted in rupees per year in the Commercial Offer During the warranty period and the comprehensive AMC period the supplier is expected to visit the XBIS site at least once in a quarter for preventive maintenance servicing and on call by the Bank any number of times in case of defects if any in the sys
4. to eight times x8 or more Zoom Range x2 to x8 33 Image Recall The system should be capable of recalling 15 20 previous images Capacity 34 Image archive The system should have the capability of archiving not less thanl10000 images 35 Grey levels Approximately 4096 Grey levels should be stored 36 Computer It shall be P IV latest model with 512 MB RAM or more amp CDR W amp hard Details disk capacity of 80 GB or more SOFTWARE SPECIFI CATIONS 37 Single software The system should work on one software only 38 Keyboard A All operating software features should be controlled from control keyboard of machine only Keyboard function should be user friendly Page 14 15 SI Required General Specifications for XBIS Supplier s No Compliance Yes No THREAT IMAGE PROJECTION TIP SOFTWARE 39 Password All software features of machines should be online and protection password protected 40 On line The system should have online recording facility and the image files should be recording amp transferrable to CD storage 41 Report facility The system should have software controlled diagnosis report facility and the system should give printout if printer is connected 42 No rebooting The system should not require rebooting to enable disable a software feature 43 Supervision amp
5. 30 months from the date of order During defect liability period warranty period supplier should attend to all repairs defects replacement of major minor spare parts free of cost In case of failure on the part of the supplier to attend to the defects within a reasonable period the Bank on its own will get the defects rectified through another agency at the risk and cost of supplier and repairs rectified through another agency in such circumstance will not affect the liabilities of the supplier on the warranty for its remaining period nor will it affect the supplier s liabilities on the stipulated post warranty Annual Maintenance Contracts 20 GUARANTEES The XBIS including all components delivered to the Bank should be brand new The supplier should also guarantee that all the software components supplied by the supplier is licensed and legally obtained 21 AVAILABILITY OF SPARES Spares for the product offered should be available for at least 10 years 22 WARRANTY 22 1 22 2 The offer must include comprehensive on site warranty of one year from the date of installation and commissioning of the equipment Supplier shall be fully responsible for the manufacturer s warranty in respect of proper design quality and workmanship of all equipments accessories etc covered by the offer The supplier must warrant all equipments accessories spare parts etc against any manufacturing defects during the warranty period During
6. 50 of the retention amount shall be refunded to the contractor on successful completion of work Balance50 shall be released after defect liability period of 1 Year 6 TECHNICAL OFFER TO 6 1 The Technical Offer TO should be complete in all respects and contain all information asked for in this document It should not contain any price information However TO should confirm that all required rates have been quoted in Commercial Offer CO without showing the actual amounts in the TO Any hardware accessories software or operating system supplied free along with the system or at a cost must be indicatedseparately and specifically It is mandatory to submit the technical details in the prescribed pro forma Annexure Ill duly filled in along with your offer In case of non submission or partial submission of technical details the Bank at its discretion may not evaluate the offer The TO must be submitted in an organized and structured manner No brochures leaflets etc should be submitted in loose form 6 2 Page 4 7 The Technical Offer should comprise of following 7 1 7 2 7 3 7 4 7 5 7 6 77 7 8 7 9 7 10 7 11 Covering letter on the prescribed format Annexure l Earnest Money Deposit of Rs 20000 s in the form of a demand draft pay order issued by a scheduled commercial bank favouring Bank of Baroda payable at Kolkata Supplier s profile as per Annexure Il Technical Specifications complete with al
7. Earnest Money Deposit Bid Security Rs 20000 Offers from firms not having their own offices at Kolkata will not be considered The Bank reserves the right to reject any all applications without assigning any reason whatsoever TECHNICAL OFFER ENVELOPE l SECTION I Scope of Work Supply Installation commissioning testing and maintaining of XBIS in Bank of Baroda at their office at Plot No 38 2 Block GN Baroda Towers Salt Lake City Sector V Kolkata 700091 SECTION Il TERMS amp CONDITIONS 1 1 Installation of XBIS system is to be completed within a period of four weeks commencing from the date of acceptance of the purchase order issued by the Bank 1 2 Any delay in completion of the work over the stipulated period will attract penalty of 0 2 of the contract value per day subject to maximum of 10 of the contract value The Bank reserves it s right to recover these amounts by any mode which includes adjusting from any payment to be made by the Bank to the supplier 2 ELIGIBILITY CRITERIA FOR SHORT LISTING The preliminary evaluation will be done on the following parameters and offers from firms not conforming to any of these parameters will be rejected Financial amp Technical Parameters Sr No Parameters Remarks 1 Average Sales Volume of the firm in The firms should have average annual sales turnover of Rs10 the last 3 years Crores or above in the last 3 years 2 Profit i
8. Restricted Access Access to startup menu should be restricted only to authorized individuals A login procedure by means of Password or Security Key should be provided to achieve restricted access 50 Log In Time The login procedure should not take more than 20 seconds 51 Facility to by The system should have facility to bypass the TIP facility if programmed so by pass TIP the system Administrator It is to be ensured that the TIP software should not be a hindrance to normal functioning of X ray machines 52 Messages When operator logs in or logs out appropriate messages should be displayed on XBIS VDU Screen to confirm that the operator has been correctly logged in or logged out 53 Storing Data All TIP data should be stored in the system database for a minimum period of two months after it has been downloaded No individual regardless of access rights to the TIP components should be able to delete or amend any of the TIP data i e TIP data on the actual x ray machine should be stored as read only files 54 Feedback The feedback should clearly indicate on screen that a TIP object has been correctly identified TIP object has been missed No TIP object was present No message needs to be presented if the screener operator correctly passes a clear bag 55 Feedback to the Different colour coding should be used for feedback to the screener operator screener Operator 56 Daily log The system should automatically prepare the
9. daily log of events for each shift and for each screener operator performance 57 Contents of TIP TIP log should indicate particulars of name of the screener operator time and log date of threat image projection whether threat image was successfully identified or missed etc 58 Report The report on TIP system should have date and time from to as per requirement screener operator particulars and decision outcome such as HIT MISS or FALSE ALARM in percentage as well in absolute numbers number of bags screened categories of threat objects such as explosives devices knife weapon etc 16 SI Required General Specifications for XBIS Supplier s No Compliance Yes No 59 Types of reports The system should be able to generate daily weekly monthly reports as well as for any given time and period COMBINED TEST PIEC E CTP 60 Supply details The agency should arrange for testing as detailed above using CTP on a quarterly basis during preventive maintenance or any other time when the supervisor suspects the image quality 61 Training It should be imparted to a group of 10 15 operators every 3 months during system operation warranty period 62 Service Centres Provide proof of service centre with locations contact details and full particulars of service engineers manning the branch 63 Automatic The system should be able to automatically detect
10. for submission of the offer 13 EVALUATION PROCESS Offers will be evaluated in the following stages 13 1 Stage I Offers will be evaluated against the stipulated minimum eligibility criteria Offers not complying with the eligibility criteria will be rejected summarily 13 2 Stage Il A technical evaluation of proposals will be carried out Offers received without fulfilling the following conditions shall not be evaluated 13 2 1 If offer is incomplete and or not accompanied by all stipulated documents 13 2 2 If any of the terms and conditions stipulated in this document is not accepted and letter as per Annexure is not submitted 13 2 3 If any of the specifications stipulated in Annexure IIl is not met 13 2 4 If un priced commercial bid is not submitted as per Annexure IV 13 3 Stage Ill Short listing of supplier s based on the technical evaluation 13 4 Stage IV Opening and normalization of commercial offers of the short listed supplier s 14 NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER The Bank shall be under no obligation to accept the lowest or any other offer received in response to this notice and shall be entitled to reject any or all offers without assigning any reasons whatsoever 15 OPENING OF OFFERS Technical Offers will be opened at 3 30 p m on 25 01 2014 The offerers their representatives may be present at the time of opening of the Technical Offers No separate intimation will be sent in this
11. GQ Bank of Baroda TENDER NOTICE FOR SUPPLY INSTALLATION amp MAINTENANCE OF X RAY BAGGAGE INSPECTION SYSTEM XBIS AT BARODA TOWERS BANK OF BARODA ZONAL OFFICE EASTERN ZONE KOLKATA 5 Bank of Baroda Baroda Towers Plot 38 2 Block GN Sector V Salt Lake City Kolkata 700 091 Tel 33 23401602 23401721 Tender Notice for Procurement of a XBIS Bank Of Baroda invites sealed offers in two bid system from firms supplying and maintaining X RayBaggage Inspection System XBIS and having their own Office in Kolkata for supply installation commissioning testing and maintaining a XBIS at our office at Baroda Towers Plot No 38 2 Block GN Sector Salt Lake City Kolkata 700091 For complete details formats and terms amp conditions of tender please log on to Bank s website www bankofbaroda com Tender Forms can also be obtained from Chief Manager Security on the sixth floor at the above address on payment of Rs 2000 Non Refundable by way of Demand Draft Pay Order favoring Bank of Baroda payable at Kolkata However Tender Form downloaded from website shall accompany the Pay Order Demand Draft for Rs 2000 along with the Technical Offer Date of commencement of issue of Tender Forms 03 02 2014 Last date for submission of Tender Forms 23 02 2014 up to 3 00 p m Opening of Tender Forms Technical Offer 23 02 2014 at 3 30 p m Estimated Tender Cost Rs 20 lakhs
12. Managing Director CEO Country Head as the case may be 5 Whether registered with the Registrar of Companies Registrar of Firms in India If so mention number and date and enclose Registration Certificate copy 6 a Name and address of Bankers i ii b Turnover of the Company Firm in 2010 2011 2011 12 and 2012 13 Please attach a copy of audited Balance Sheet and Profit amp Loss Account for the years 2006 07 2007 08 and audited unaudited balance sheet for 2008 09 2010 11 2011 12 2012 13 7 Whether registered for sales tax purposes If so mention number and date Also furnish copies of sales tax clearance certificate 8 Whether an assessee of Income Tax If so mention Permanent Account Number Furnish copies of Income tax clearance certificate 5 9 Is the Company Firm a manufacturer of XBIS System If yes a Give the Name of the country where manufacturing unit is located b Mention the address and phone number of the company s Kolkata office below c Give the date of opening of Kolkata Office 10 Give details of the after sales service facility in terms of technical manpower and spares provided by your company in Kolkata 11 What are your main fields of activities Mention the fields giving the annual turnover for each field i ii iii iv 12 Since when and how long your Company firm has been manufacturing XBIS Systems 13 If you have been prequalified by other organization statutor
13. and visits to the site Post warranty comprehensive AMC for 5 years after defect liability period of 12 months covering the entire XBIS encompassing all software hardware items accessories spares and consumables including conveyor belt and lead flaps curtains The Bank will shortlist suppliers who satisfy technical and other requirements laid down in the document The commercial offers of only the short listed suppliers will be opened Short listed suppliers will be notified by e mail post and the supplier authorized representative may be present at the time of opening of the Technical and Commercial Offer s No advance will be paid by the bank Bill to be submitted with duly receipted challan invoice for payment On satisfactory completion of the job the bank will recover TDS VAT and 5 retention money to be held as detailed in Para 5 above 5 10 NO ERASURES OR ALTERATIONS Technical Commercial details must be completely filled up Corrections or alterations if any should be authenticated 11 NO PRICE VARIATIONS The commercial offer shall be on a fixed price basis No upward revision in the price will be considered on account of subsequent increase in customs duty excise tax sales tax etc However if there is any reduction in government levies taxes during the offer validity period the same shall be passed on to the Bank 12 VALIDITY OF OFFER The offer should be valid for period of 120 days from the last date
14. any threat object by Detection of highlighting the suspect area with a ring of appropriate colour Threat objects Page 16 Annexure IV UNPRICED VERSION OF BILL OF MATERIAL NOTE 1 Prices are not to be furnished in this Annexure 2 Supplier should only confirm in the respective columns that the total cost in rupees in figures and in words has been quoted in the Bill of Material and Price Schedule in Commercial Offer at Annexure VII l Items to be considered for total cost of ownership Price for one XBIS system including all items as described below Items Description Total Cost Rs in Total cost in words figures given in Rupees given in Commercial Offer Commercial Offer X ray Baggage Scanner with input output rollers amp frame Stabilizer with isolation transformer and a 17 CRT monitor amp operation key board in a console cabinet with lockable housing Il Post Warranty Comprehensive AMC rate per annum Description Supplier s Confirmation 1 Year after warranty period of 12 months YES NO 2nd Year YES NO 3ra Year YES NO 4 Year YES NO 5th Year YES NO Total Page 17 18 Annexure V Self assessed Evaluation Parameters amp Weightage Marks Evaluation Parameter Weightage Self Assessment Marks Average Sales turnover of the firm for the last 3 years Sales of Rs 15 00 crore and above Sales of R
15. consequences 2 1 We agree that the decision of Bank of Baroda in selection of contractors will be final and binding to me us 3 All the information furnished by me hereunder is correct to the best of my knowledge and belief 4 I We agree that I we have no objection if enquiries are made about the work listed by me us in the accompanying sheets 5 1 We agree that I We have not applied in the name of sister concern for the subject empanelment tender process Place SIGNATURE Date NAME amp DESIGNATION SEAL OF ORGANISATION 13 Annexure TECHNICAL SPECIFICATIONS FOR XBIS Note Suppliers should state Yes if the XBIS offered by them conform to the required specifications orelse they should state No The suppliers who reach Stage III of the Evaluation Process will be required to demonstrate these specifications in the XBIS offered by them SI Required General Specifications for XBIS Supplier gt No Compliance Yes No 1 Baggage type The machine should be capable of scanning hand bags and very flat objects such as envelopes 2 Tunnel a Tunnel Dimension should be in the range of 360 400 mm Dimensions height and 550 600 mm width amp b Tunnel Dimension should be in the range of 420 450 mm height and 620 650 mm width Note Give Price Bid for both the types of XBIS separately and Bank will be the final authority to decide on th
16. e selection of the above two dimensions 3 Penetration Penetration should be up to 28 mm or more thickness of steel at 140 KVA 4 Resolution The machine should be able to display a single insulated copper wire of 40 AWG All penetration and resolution condition must be available simultaneously without operator intervention 5 Film Safety Photographic films should not be damaged due to X ray radiation The machine should be film safe in compliance with ISO 1600 33 DIN 6 X Ray dose The radiation level should not exceed accepted health standard i e within 0 1 mR hr at a distance of 5 cm from external housing 7 X RayBeam The X ray beam divergence should be such that the complete image of divergence maximum size of bag is displayed without corner cuts 8 X Ray Facility for variable contrast should be incorporated to allow enhancement inspection of lighter and darker portion of the image System should have facility of variable Gamma organic amp inorganic stripping baggage counter 9 Audio Visual If the machine fails to penetrate a particular item then both audio and Alarm visual alarm should be generated with the visual alarm confined within the non penetrating material to notify the operator 10 Defective Diode In case of defective diode arrays the scanning should be disabled and error message should be displayed on the screen However the scanning should be programmable so that if the defective diodes are less than the program
17. l rows columns filled in Annexure III Unpriced version of bill of material Annexure IV Self Assessed Evaluation Parameters and weightage marks as per Annexure V Documentation Product Brochures leaflets manuals etc Details of reference sites as Annexure VI Copy of A E R B certificate for radiation safety as per standards Copy of A E R B certificate on food and film safety Tender fee Rs 2000 by agencies downloading application from website 8 COMMERCIAL OFFER 8 1 8 2 The Commercial Offer CO should contain relevant price information and the rates should be quoted in Indian Rupees only The CO should not contradict the TO in any manner The CO should comprise the Commercial Version of Bill of Material as per Annexure VII and must contain all the price information The offer from the supplier should be for a specific model The Bank reserves the right to reject any offer with multiple options 9 PRICE COMPOSITION 9 1 9 1 1 9 1 2 9 1 3 9 1 4 9 1 5 9 1 6 9 2 9 3 9 4 The price quoted should be only in Indian rupees and inclusive of following Cost of the XBIS machine with accessories F O R destination All taxes duties and levies excepting octroi which will be at actual Installation and commissioning charges if any Cost of training to be imparted as per para 6 of One year comprehensive onsite warranty maintenance covering all parts service
18. mable value of the detector set scanning should be enabled 11 Lead impregnated Lead impregnated safety screens should be available at either safety screens ends of the tunnel 12 Idle Rollers Idle rollers should be provided at either ends of the tunnel to facilitate placing of baggage at the input and output points 13 Conveyor height The Conveyor height shall be in the range of 750 850 mm 14 Conveyor belt Conveyor belt speed should be between 0 2 0 3 Mtrs Per second for speed handbags 15 Input Output The ramp as well as input and output points should have some barrier so roller system that luggage is prevented from falling sideway The input and output frame shall be provided with rollers of length 600 mm on each side Page 13 14 SI Required General Specifications for XBIS Supplier s No Compliance Yes No 16 Conveyor load Minimum125 to 150 kg distributed over the conveyor 17 Operating The operating temperature should be 0 Deg C to 40 Deg C and storage temperature temperature 20 Deg C to 60Deg C 18 Cover Anti rodent cover should be provided 19 Duty Cycle Duty cycle should be 100 and the system should be ready for operation within 2 mins in case of power failure 20 Control desk Control desk with security housing and locking provision should be available 21 Power Suitable Servo Stabiliser with inbuilt Isolation Transformer should be conditioning pro
19. ms we hereby enclose our offer for the supply of the XBIS equipments as detailed in your above referred tender notice We confirm that we have not been disqualified by any PSU bank for supply of XBIS We further confirm that the offer is in conformity with the terms and conditions as mentioned in the tender form We also confirm that the offer shall remain valid for 120 days from the last date for submission of the offer We hereby undertake to provide an unconditional Performance Bank Guarantee equivalent to 10 of the value of the Invoice amount with a validity period of 30 months from the date of the order We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank has the right to reject the offer in full or in part without assigning any reason whatsoever We enclose herewith a Demand Draft Pay Order for Rs 20 000 Rupees Twenty Thousand only favouring Bank of Baroda and payable at Kolkata towards Earnest Money Deposit details of the same is as under Demand Draft Pay Order No Date of Demand Draft Pay Order Name of Issuing Bank Yours faithfully Authorised Signatories Name amp Designation seal of the firm SUPPLIER PROFILE Annexure 11 1 Name of the Organization and Address 2 Year of Establishment 3 Status of the firm Whether Pvt Ltd company Pubic Ltd company Partnership Firm Proprietorship Firm 4 Name of the Chairman
20. n the previous financial years The firm should have earned profit during the last three years The firm should have installed at least in the country in the last 3 years 3 Works executed in the last 3 years a One similar work of 80 of cost OR b Two similar works of 50 of cost OR c Three similar works of 40 of cost 4 No of years in XBIS Business Minimum 5 years in the business is required The firm should have its own office and Service Centre Own office and service center at oe oes 5 functioning in Kolkata for not less than three years as on the date Kolkata of commencement of issue of Tender Forms Furnish details like name address and telephone numbers of 6 Reference nite customers as per Annexure VI to whom XBIS systems have been supplied during the last 3 years Minimum requirement is 3 Reference sites Mention number of qualified engineers of the firm Minimum five No of qualified engineers in pa qualified engineers Degree Diploma holders Kolkata 7 Kolkata required Page 3 2 1 Intending suppliers should furnish details about their firm as per manufacturer s profile Annexure II 2 2 Earnest money for Rs 20000 to be remitted by means of Pay Order Draft drawn in favour of Bank of Baroda payable at Kolkata and should be enclosed along with the technical offer 3 TWO BID SYSTEM OFFER The offer will be in two parts Technical amp Commercial Both the par
21. regard to the suppliers for deputing their representatives The Technical Offers will be opened at the time and date stipulated above irrespective of the number of offerers or their representatives present 16 Health and safety a The model of the equipment to be supplied should be certified by the Atomic Energy Regulatory Board A E R B of India for radiation safety as per standards Copy of the certificate should be attached with Technical offer b Separate certification from A E R B on food and film safety should also be attached 17 ORDER CANCELLATION If the vendor fails to deliver and or install the equipment within the stipulated time schedule or the extended date communicated by the Bank it will be a breach of contract The Bank reserves the right to cancel the order in the event of delay in delivery installation commissioning of equipment and forfeit the Earnest Money Deposit 18 PAYMENT TERMS No advance amount will be paid to suppliers The entire payment will be released after successful supply installation testing commencement and functioning of the XBIS system and submission of an unconditional Performance Bank Guarantee for 10 of Invoice Value as stipulated in point No 19 below 19 PERFORMANCE BANK GUARANTEE Successful supplier should produce an unconditional Performance Bank Guarantee from a Public Sector Bank other than Bank of Baroda equal to 10 of the total cost of the project and effective for a period of
22. s 12 00 crore and above but less than Rs 15 00 crore Sales of Rs 10 crore and above but less than Rs 12 00 crore Firm s average net profit for the last 3 years Net Profit of Rs 1 00 crore and above Net Profit of Rs 50 lacs and above but less than Rs 1 00 crore Works Executed during last 3 years in Kolkata Installed XBIS units 30 and above Installed XBIS units 20 and above but less than 30 Installed XBIS units 10 and above but less than 20 Installed XBIS units 6 and above but less than 10 No of years in XBIS business 10 years amp above 5 years amp above but less than 10 years Whether ISO 9001 certified If yes If No No of qualified Engineers in Kolkata Note 10 and above 5 and above but less than 10 In order to assist the process of evaluation suppliers are required to submit documentary evidences to support their claims on the above parameters If a supplier does not provide any of these details no marks will be given to the supplier in evaluation process Minimum qualifying marks is 70 Page 18 Reference Site Details Annexure VI 1 Name of the company Address of the company Name Designation Landline No Cell No E mail id Name designation of contact person with telephone No and e mail id Details of XBIS supplied in last 3 years Ref No date of order and quantit
23. tem without any additional cost to the Bank and the supplier shall maintain the equipment and repair replace all defective components major or minor and may use for this purpose spares or consumables including conveyor belt and lead flaps curtains at no additional charge other than the AMC contract charges The AMC charges will be released in two installments at the end of every six month period from the date of the expiry of warranty on satisfactory performance of the XBIS and against submission of a service report After the post warranty mandatory comprehensive AMC period the supplier may continue the Annual Maintenance Contract at the price charges as agreed upon by the Bank and the supplier in the Tender If any of the peripherals components etc are not available or difficult to procure or if the procurement is likely to be delayed the replacement shall be carried out with equipment of equivalent capacity or higher capacity at no additional charges to the Bank during the currency of warranty period and 05 years AMC period Annexure Letter to the bank on the Supplier s letterhead To The Dy Zonal Head Bank of Baroda Zonal Office Eastern Zone Baroda Towers Plot No 38 2 Block GN Sector Salt Lake City Kolkata 700091 Dear Sir Sub Your tender notice for XBIS With reference to the above tender notice having examined and understood the instructions terms and conditions forming part of the tender for
24. ts should be submitted in separate sealed covers duly super scribed Technical Offer for XBIS and Commercial Offer for XBIS respectively and both sealed envelopes should be placed another sealed envelope super scribed Offer for XBIS and should be submitted latest by 3 00 p m on 25 01 2014 The offer should be dropped in the Tender Box in Bank of Baroda Baroda Towers 6 Floor Plot No 38 2 Block GN Baroda Towers Salt Lake City Sector V Kolkata 700091 4 EARNEST MONEY DEPOSIT Earnest Money Deposit of Rs 20000 Rupees Twenty Thousand only in the form of a demand draft pay order issued by a scheduled commercial bank favouring Bank of Baroda payable at Kolkata must be submitted along with the Technical Offer Offers not accompanied with Earnest Money Deposit of Rs 20000 will not be accepted This amount will be forfeited if having been selected by the Bank for the job the offerer refuses to accept purchase order or having accepted the purchase order fails to carry out his obligations mentioned therein Bank Guarantee in lieu of Earnest Money Deposit will not be accepted No interest will be payable on the Earnest Money Deposit The Earnest Money Deposit will be refunded to the unsuccessful offerers The Earnest money paid by the successful Offerer will be released only after satisfactory commissioning of the XBIS 5 RETENTION MONEY 5 of the gross value of the bill shall be deducted from the bill as retention money
25. vided 22 Bi directional Bi directional scanning facility should be provided without holding any scanning switch 23 Certification 1 The machine should comply with requirements of health and safety regulations with regard to mechanical electrical and radiation hazards The supplier should furnish NOC from AERB of India regarding radiation safety specific model wise offered by the manufacturer supplier Type Approval from AERB of India Specific model approval regarding radiation safety 2 ISO 9000 certification for design and manufacturing and 1509001 2000 certification for maintenance and after sales support in India 24 Operational Emergency stop switch at both the ends of tunnel should be provided safety 25 User Manual Two sets of operator manual should be provided with the system X RAY GENERATOR 26 Anode Voltage 140 KV to 160 KV Typical range 27 Cooling Hermetically sealed oil bath 28 Beam direction Diagonal vertically upward from bottom to top 29 Tube current 0 7 mA to Typical range IMAGE GENERATING SYSTEM 30 Image The system should be able to produce clear color amp monochrome images on Presentation a colour monitor with minimum of 1024 x 768 pixels 17 size SVGA High Resolution Monitor 31 Keyboard Image features should be keyboard controllable control 32 Zoom facility Zoom facility should be available to magnify the chosen area of an image up
26. y 2 Name of the company Address of the company 7 Name Name designation of contact person with en Designation telephone No and e mail id Landline No Cell No E mail id Details of XBIS supplied in last 3 years Ref No date of order and quantity 3 Name of the company Address of the company Name Name designation of contact person with Designation telephone No and e mail id Landline No Cell No E mail id Details of XBIS supplied in last 3 years Ref No date of order and quantity AUTHORISED SIGNATORY Page 19 5 COMMERCIAL OFFER Annexure VII BILL OF MATERIAL AND PRICE SCHEDULE l Items to be considered for Total Cost of Ownership TCO Price for one XBIS system including all items as described below Bill of Quantity Price Bid Note Submit Separate Price Bid for both the dimensions given in the Technical Bid MAKE and TOTAL TOTAL ITEM DESCRIPTION Model No COST COST IN Rs WORDS 5 X ray Baggage Scanner with input output rollers amp frame Servo Stabilizer with isolation transformer and a 17 CRT monitor amp operation key board in a console cabinet with lockable housing Il Post Warranty Comprehensive AMC rate per annum Sr Comprehensive Charges in words No Description charges Rs 1 15 Year after warranty period of 12 months 2nd Year 3ra Year 4 Year
27. y bodies such as Banks CPWD PWD etc for XBIS System furnish their names category and date of registration 14 Furnish the names of renowned organizations where you have installed XBIS Systems in Kolkata in the last three years ending 31 March 2013 Name of Organisation with Address ear of Installation Value of orders Please attach the copies of their orders 15 Details of Technical Staff at Kolkata Qualification Post Held Experience 16 List of Enclosures a Certificate of Registration Partnership Deed b Certificates of Registration with Income Tax Service Tax EPF ESI VAT TIN c Audited Balance Sheet Statements of last 3 Years d Copies of Work Orders as mentioned above along with photocopies of relevant TDS Certificates and satisfactory Completion Certificates e Copies of Income Tax Returns Assessment Orders for the last 3 Years f Performance Guarantee g Copies of registration with SSI NSIC or ISO 9000 certification if any Note In absence of any of the above enclosures your application is likely to be rejected DECLARATION 1 I We have read the instructions appended and all terms and conditions and I We understand that if any false information is detected at a later date any future contract made between ourselves and Bank of Baroda on the basis of the information given by me us can be treated as invalid by the Bank and I We will be solely responsible for the
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