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Record Book Manual

1. l kergro DI e MaryMilestone Phone 402 123 4567 Address 123 Winners Circle Success Nebraska 010101 SSN 123 45 6789 Member Number 456793123 School Chapter Success Chapter Number NE0000 Instructor Mrs Motivation B Type of Student List your Enterprises below p Luki Share Enterprise f Many Personal ypo 100 NE m Agreement Income i ist rk 4 SA Tab Page Agreement Templates Instructions 1 Enter pertinent information at the top of the page 2 Answer each of the questions as necessary 3 Obtain signatures once the agreement has been printed Synopsis Each agreement template is used to help students establish a plan for the upcoming year or at the beginning of their SAE Once completed it should be printed signed and kept in a safe place until the remainder of the record book is printed Info Needed to Complete Page Goals and plan for SAE Data Transfers to Pages None Questions asked on agriscience agreement page Describe the time when the student is expected to complete research List the type of research that the student is expected to perform What are the wages How and when will they be paid Are there any additional benefits How will supplies and equipment for the experiment be acquired Who will pay for them What provisions are made for being unavailable due to school or other special activities How will the stud
2. 2003 Nebraska Agricultural Educators Association Table of Contents Getting Started 4 Hardware amp Software Requirements sesse esse ee ee ee ee ee ee 4 Saving Student Record Books iese ee ee ee 4 Expanding the Record BOOK ees ee ee ee ee 5 Printing Recommendations ss sees ee ee ee 6 Record Book Page sies niunius sias ss ss k dn 7 SA MA E EO N ER ed 8 Agreement Templates esse ee ee AA ee nana 10 Income amp Expense Register ee esse ee ee ee ee ee ee de 13 Sorting Income amp Expense Register Transactions 15 Enterprise Summaries iese siese sees ee nn k nn nn 16 Record of WOM AE 18 SAE SENIOR os a ee ee 20 Ec as sesse i ii in i ii i Ge 22 Personal ERG ES ii EE i i i as 24 Personal Liabilities m sis ri ii ii 25 SAE Income amp Expense Summary sss 26 lizizipeciog lC ee 27 Scientific Procedures e 30 Literature LOg Ls oua as ais unm PA 31 Grop Field Ie EE oO eee 32 Livestock Inventory Cha kama d Ice Eo ER Ce REA SIRE asi 33 Livestock Weight Record uico trien rte rb es etes 34 Livestock Breeding Record SEERDE SEE ER NAUNA nin 35 Account FAG CON I TO sk E EE 36 Invoice PRO e seip on 37 Depreciation MERE m E RE OE 38 yet X N 39 SA mile css 40 Home 8 Community Improvements iss ee ee
3. Exploring Record Books a 2 doemary02 28 mary doe 2002 20 marydoe02 20 mdoe02 m LOJ MS Office 2000 CD B My Documents bar Record Books CI Ag Ed Club C Ag in the Classroom CO Ag stuff From Others Installing WinZip The setup file for an evaluation copy of WinZip has been put on your CD for your convenience To install double click on the WinZip81 file and follow the instructions It is easiest to accept the recommendations of the software during the installation Zipping Files 28 doemary02 28 mary doe 2002 1 Open the appropriate folder in Windows Explorer Right click S winzip di Add to Zip file on the file name Select WinZip Add to Zip File Agree to any license dialog boxes Click on Add if asked Close the WinZip Program The zipped file is in the folder with the original Un zipping Files oa dia Open the appropriate folder in Windows Explorer Double click on the zipped file Wait for the program to extract the file Double click on the extracted file Save the opened file to the desired location Often you will replace an older file with the same name 47 Credits The Nebraska SAE Record Book has been developed with the following goals Provide one system applicable to all students in Nebraska agricultural education programs Allow students to directly transfer information from completed record books to
4. 4 Change in Non Productively Personal Invested Owner s Equi 15 Gain or Loss in Owner s Equi 16 Working Capital 129 00 614 00 total current operating assets minus total current operating liabilities 17 Current Ratio NA NA total current operating assets divided by current operating liabilities to 1 to 1 18 Debt To Eguity Ratio 0 00 0 00 total liabilities divided by total owner s equity net worth to 1 to 1 Summary of Productively Invested Capital Fa rema 19 Supervised Agricultural Experience Program Equi a Total of productively invested equity b Total educational expenses ONLY tuition fees amp books are allowed here c Total productively invested equity 0 Total Non Productive Personally Invested Equi 1 Total Equi 22 Non Supervised Agricultural Experience Income a Candidate s earnings and income from non SAE agricultural activities Earnings from non agricultural sources Income other than earnings Total non supervised experience program income Total other personal expenses including taxes and FICA Met non supervised experience program income if zero enter 0 3 Total Qualifying Productively Invested Equi 4 Value of Unpaid Labor 5 Adjusted Qualifying Productively Invested Equi 909 00 Ng Na Ng N lo RIO S 909 00 N Summary of Source and Use of Funds UE 26 Earnings from Supervised Agricultural Experience Program a Candidate s return to capital labor and manage
5. BM 7508 3 ma mano 301 al MG EXE Change in Cummogersing manong Fi NN CU CC EA CHE CH CR EM CT HAL sal M CON ERE CHEN RN ERN CR EYA PE A Cash yer us iso la oord s d 5 NA Go aas ol Products Uns at Home TUTU Purchased b iCasb Cunent Digersing Dgr ne EL LE LIS pee EE bes pe je e pem operating a3arcrinas 4 Cni Nor Caneri Capi Mirac b Non ure sped Gales LR Beginner More Durani kc pat ad HN z damn krserdor li T AA 4 paaa MA Mao ja aag i ee ee 6 N 405 00 Tab Page Balance Sheet Instructions 1 Check information for validity Synopsis The Balance Sheet matches that found in many FFA Applications including that required for the Nebraska and American FFA Degrees This page is entirely calculated from information previously entered Info Needed to Complete Page None Data Transfers to Pages None CANDIDATE S FINANCIAL BALANCE SHEET STATEMENT Candidate s Share Only Beginning Value Ending Value Assets sisie 1 CURRENT OPERATING ASSETS EE si a Cash on hand checking and savings 500 00 587 00 b Cash value bonds stocks life insurance Year 2002 en c Notes amp accounts receivable d Current Operating Inventory 1 Candidates investment in harvesting and growing crops 2 Candidates investment in feed seed fertilizer chemica
6. Complete Page List and description of assets including value Data Transfers to Pages Balance Sheet PERSONAL INVENTORY Jan 1 Dec 31 435 00 Anginming FE oprociot pi e EE Clothes 500 00 Pick up Tab Page Personal Liabilities Instructions 1 Divide liabilities according to categories provided 2 Enter information about each liability including enterprise association a description the quantities values and depreciation 3 The page summary will total as information is added Synopsis Personal Liabilities provides students a place to organize liabilities into the categories used on many FFA applications Info Needed to Complete Page List and description of liabilities including value Data Transfers to Pages Balance Sheet PERSONAL LIABILITIES Tab Page SAE Income and Expense Summary Instructions 1 Check the information transferred from the ncome and Expense Summaries to check for validity Synopsis This page provides information for Page 8 of the FFA Proficiency Application It also provides students the opportunity to evaluate income and expense sources on a per enterprise basis Info Needed to Complete Page Page is transferred complete Data Transfers to Pages Balance Sheet INCOME amp EXPENSE SUMMARY OF ENTREPRENEURSHIP AND PRODUCTION SAE PROGRAMS Vegetable Production OTAL EE a Te hah Te PPD b Begieurg Curentilpensting
7. FFA award proficiency and degree applications and Utilize computer resources available in Nebraska school systems The book began with a computerized version originally created by Phil Miller retired agricultural education teacher at Mead High School and Mark Rasmussen 1999 graduate of Mead High School Through the work of the committee listed below the current version of the record book has been developed Committee members include Kevin Behrens Schuyler Central High School Agricultural Education Instructor Chad Kment Plainview High School Agricultural Education Instructor Matt Kreifels Blair High School Agricultural Education Instructor Phil Miller Mead High School Agricultural Education Instructor Retired Megan Patent Nygren Conestoga High School Agricultural Education Instructor Kristine Spath Omaha Public Schools Agricultural Education Consultant Tom Wheeldon Schuyler Central High School Agricultural Education Instructor Microsoft Excel and Windows are registered trademarks or trademarks of the Microsoft Corporation in the United States and or other countries Adobe Acrobat and the Acrobat logo are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions WinZip is a registered trademark or trademark of WinZip Computing Inc in the United States and or other countries
8. Work SAE Inventory SAE Liabilities Student Share Only 100 NON CASH INCOME Products used at Home Products Xfered or Bartered 3 Labor Xfered for NC Ezpense NON CASH EXPENSES NC Supplies Other NC Vithholdings Paid Hours Unpaid Hours Total Hours Personal Inventory Personal Liabilities Tab Page Record of Work Instructions 1 Enter work information Dates will auto format Enterprise should be selected from the drop down list Summary should be as complete and detailed as possible 2 Totals will calculate automatically and are carried forward Synopsis Record of Work provides students a place to record what is done and when it is done It is effective for students to enter data on a daily weekly bi weekly or monthly format Students are encouraged to combine like work throughout the month to limited entries Each month has a new form Info Needed to Complete Page Hours worked and a description of what was done Data Transfers to Pages Enterprise Summaries MONTH ORD OF WORK EXPERIENCE Year 2002 Summary of Work Experience erprise No Hours List different kinds of jobs you performed You may wish to record daily weekly Paid Unpaid or monthly ficesans to Piamingupcomingwedangobwihoiem St van Success Gardens 25 Work at the cash register checking out customers amp oareforplants Stan Gerbis 5 T VE hour per day caring for gerbil
9. all buildings by the time school starts this fall Accomplishments Mission completed Date Completed July 23 2002 Project Cost 1 200 Hours Required 65 Project Goals Accomplishmdyts 4 Tab Page Leadership Points Instructions 1 Enter FFA activities as each is attended completed 2 Document award or responsibility 3 Select level from the drop down list Synopsis This provides a location for FFA members to document FFA leadership points This page calculates value and totals chapter activities as well as those above the chapter level Info Needed to Complete Page List of FFA activities Data Transfers to Pages None NEBRASKA FFA LEADERSHIP POINTS RECORD 8 Jan FFA Meetin gnment po i a 23 Jan District Leadership Skills Event Parli Pro Team Distri TT 12 Feb FFA Meetin Chapter District State National Internatio Tab Page School and Community Activities Instructions 1 Enter school and community activities as each is attended completed 2 Document award or responsibility Synopsis This provides a location for FFA members to document non FFA activities This page can be useful when completing FFA degree applicaitons or for non FFA agriscience students completing record books for class Info Needed to Complete Page List of non FFA activities Data Transfers to Pages None SCHOOL AND COMMUNITY ACTIVITIES NAME Matt Doe Activity Of
10. and totals Note It is recommended that the pages be printed and insserted in the student s record book folder or binder in the same order in which they appear in this manual Record FI Microsoft Excel Record Book Book Job Pages Each tab in the Excel file has corresponding pages in the manual They are set up in an easy to read user friendly format for guick reference for students and instructors The pages are in the same order that the tabs appear on the Excel file To move between cells on each page use the Tab MaryMilestone key 402 123 4567 123 Winners Circle Success Nebraska 010101 123 45 6789 Member Humber 456759123 School Chapter SUCCESS Chapter Humber NEOO00 Instructor Mrs Motivation List your Enterprises below Type si Student T OA RN I 10096 Incor ome 5 E ipens Regis ter j o SAE Inventory Tab Page Start Instructions 1 Enter Student Information Year and Name are required lines 2 Enter Enterprises A personal enterprise is recommended for all students It is required for students to record personal income and expenses on the balance sheet A drop down list is available to select Type of Enterprise 4 Check the student s share Default is 100 This allows students to enter complete information for the enterprise The software will adjust according to student s share Synopsis Start serves as the title page for the record book Informa
11. animals brought into the herd and animals lost to the herd on a monthly basis The inventory is automatically calculated Synopsis Keeping a general inventory of animals on hand is an important step in accounting for livestock This record allows students to see when and where their animals come from and leave This page can be helpful in accounting for loss and planning feed and pen space for upcoming years if the livestock inventory is cyclical Info Needed to Complete Page Number of livestock as of January 1 and any pertinent future data as it occurs Data Transfers to Pages None MONTHLY LIVESTOCK INVENTORY CHECK Enterprise eef First of Month Purchased or Transferred In Offspring Born Animals Added Sold or Transferred Out Died Butchered Total Animal Reduction END OF MONTH DEAD ON Tab Page Livestock Weight Record Instructions 1 Enter identification information and weights as they are available 2 Account for changes in weight and quantity to calculate weight gained days on feed and daily gain ratios Synopsis This page allows livestock producers to assess their skills in raising livestock to market maturity Knowing the number of days to market is an important management tool Info Needed to Complete Page Number of livestock and weights at key points in life cycle Data Transfers to Pages None LIVESTOCK WEIGHT RECORD Identificati Number Average Number Average
12. you may copy Crop Agreement x T C Field Histor e Scientific Procedures Livestock prot emet Literature Log LS Inv Check e Crop Field History tat AE Livestock Inventory Check Livestock Weight Record Depreciation Home 8 Community Improvements School amp Community Activities Photos Printing Recommendations You have two options for printing the SAE Record Book 1 Using the Print command found in the File menu you can opt to print the entire workbook This will print all of the pages Once printed it is easy to remove and discard unused pages This will cause continuous page numbers from the title page to the photos pages with one set of page numbers Removing pages will cause gaps in the page numbers SH HP DeskJet 810C Series Pri 3 2 Using the Print command found in the File menu you can opt to print the Active Sheet This will print only the page you are viewing Again you will have to remove and discard unused pages The page numbers start over with each tab printed Printing each tab separately will take longer but it will eliminate gaps in page numbers Note Normally one can avoid printing unwanted pages by opting to print only the selected areas The workbook is setup to protect you from changing any automated features and itis not possible for you to select cells in which you will not enter information Therefore printing a selection will result in pages lacking headings summaries
13. 15 BASALE INCOME amp EXPENSE REGISTER Notes The column headings are in order from left ot right l e Column B is Date Column D is Enterprise The entry transaction number does not sort with the transactions Tab Page Enterprise Summaries Instructions 1 Check the information transferred from the ncome and Expense Register to check for validity 2 Enter efficiency factors as they are attained for each enterprise Synopsis This page is compiled from the transactions entered in the ncome and Expense Hegister It is dependent on what is entered for accuracy Students are expected to enter efficiency factors as they are attained for each enterprise Pages 42 44 of the National FFA Proficiency Award Application Handbook found on the Resource CD sent to each chapter has information to assist students with calculating a variety of efficiency factors Info Needed to Complete Page Efficiency Factors Data Transfers to Pages SAE Income and Expense Summary and Balance Sheet F4 Microsoft Excel Record Book E BA TESIS SI ara E G53 ENTERPRISE SUMMARY Enterprise 2 Success Gardens Placement CASH INCOME Gross Earnings Bonuses 3 Other Income 3 SuppliesiDther Withholdings Total Cash Ezpenses 12 00 FINANCIAL SUMMARY otal Cash amp NC Net Profit times Student Share ples Closing Inventory vous Beginning Inventory nterprise Profit or Loss Record of
14. e paid e Describe any benefits such as insurance or paid leave What provisions are made for missing work due to school or other special activities e How will the student s work be evaluated and shared with the student and the school supervisor e Student s short and long term goals for this employment Questions asked on a crop agreement page What are land costs and how will student pay them List the terms for machinery use and cost How will management decisions be made How are the costs for seed chemicals and fertilizer paid What is the student s responsibility for labor for the enterprise e What provisions are made for missing work due to school or other special activities e How will crop be marketed or stored e Student s short and long term goals for this enterprise Questions asked on a livestock agreement page What are land costs utilities and how will student pay them How will animals be acquired and paid for e List the terms for machinery truck use and cost How will management decisions be made How are the costs for feed paid e What is the student s responsibility for labor for the enterprise What provisions are made for missing work due to school or other special activities How will animals be marketed e Student s short and long term goals for this enterprise Tab Page income amp Expense Register Instructions Enter date in Date column Enter x in NC N
15. ent s work be evaluated and shared with the student and the school supervisor Student s short and long term goals for this experience Questions asked on entrepreneurship agreement page Describe the time when the student is expected to work List the type of work that the student is expected to do What are the wages How and when will they be paid Describe any benefits such as insurance or paid leave What provisions are made for missing work due to school or other special activities How will the student s work be evaluated and shared with the student and the school supervisor Student s short and long term goals for this employment ENTERPRISE 2 AGREEMENT Student Name MaryMilestone Enterprise Name Success Gardens Enterprise Type Placement Employer Name Employer Address Supervisor Name Date of Agreement Date Agreement Ends TERMS OF AGREEMENT Describe the time when the student is expected to work List the type of work that the student is expected to do What are the wages How and when will they be paid Describe any benefits such as insurance or paid leave What provisions are made for missing work due to school or other special activities SAE Inventory SAE Liabilities Questions asked on a placement agreement page Describe the time when the student is expected to work List the type of work that the student is expected to do What are the wages How and when will they b
16. essed 5 5 31 02 Jakobson Riman and Linda R Waugh The Sound Shape of Language Bloomington Indiana UP 1979 5 31 02 American Medical Association The American Medical Association Encyclopedia of Medicine New York Random House 1989 5 31 02 Mandarin The Encyclopedia Americana 1993 ed 5 31 02 Scotto Peter Censorship Reading and Interpretation A Case Study from the Soviet Union PMLA 109 1994 61 70 5 31 02 Lindsay Robert K Electronic Journals of Proposed Research EJournal 1 1 Online Internet 10 Apr 1991 Tab Page Crop Field History Instructions 1 Provide field description 2 Enter data for each field Synopsis The crop field history tab is a place for producers to keep a record of crop rotations chemicals applied and other important data affecting crop production Enough room exists on one tab for three fields Info Needed to Complete Page Cropping history HINT Once you have completed this table copy and paste the information onto next year s page Data Transfers to Pages None CROP FIELD HISTORY Field Description Number of Acres Year Crop Grown Yield Per Acre Fertilizer Applied Insecticide Herbicide Soil Test o oL LLL Rent Agreement Insect Problems Weed Problems Irrigation L Other Tl Other wT rs arm Tab Page Livestock Inventory Check Instructions 1 Enter the initial inventory in the first box 2 Account for additional
17. fice Assignment Award Responsibili Lighting Crew Photo Editor Trumpet fourth chair Member 43 Tab Page SAE Photos Instructions 1 Select enterprise 2 Copy and paste photos 3 Write a caption not exceeding fifty words Synopsis As SAE s develop it is nice for students to have a photo record of their progress These photos also come in handy when applying for FFA awards and degrees This page has room for six photos Info Needed to Complete Page Photos caption information Data Transfers to Pages None Supporting Photographs Water Conservation Conserving natural resources is extrememly important throughout Nebraska if we want to preserve scenes like this Tab Page WinZip Help Please note for Mac Users consult with your media specialist about appropriate software to use for zip functions Using Windows Explorer ID Te Windows Explorer The easiest way to use WinZip is to access files through Windows Explorer To open Windows Explorer from the Start button select Programs then Windows Explorer On the left is a list of all drives and folders on your computer on the right is the selected drive or folder s contents Click on the desired drive or folder to see its contents L3 ex Z sa a 00 p B E In Windows Explorer you can drag and drop files to move them from one folder to another change the names of files and many other file management activities
18. i Tab Page SAE Liabilities Instructions 1 Divide liabilities according to categories provided 2 Enter information about each liability including enterprise association a description the quantities values and depreciation 3 The page summary will total as information is added Synopsis SAE Liabilities provides students a place to organize liabilities into the categories used on many FFA applications Some things to remember e Non SAE liabilities should be listed on the Personal Liabilities tab e Enterprises should be selected from the drop down list e Liabilities associated with more than one enterprise should be split and the appropriate share should be claimed for each enterprise Info Needed to Complete Page List and description of liabilities including amount and value Data Transfers to Pages Balance Sheet ISAE LIABILITIES EER TOTALIS Aube chattel marigage l al nimus cummrnt partire Tab Page Personal Inventory Instructions 1 Divide assets according to categories provided 2 Enter information about each asset including enterprise association a description the quantities values and depreciation Depreciation may be calculated using the Depreciation tab 3 The page summary will total as information is added Synopsis Personal Inventory provides students a place to organize assets into the categories used on many FFA applications Info Needed to
19. l supplies prepaid expenses and other current operating assets 350 GED GET SA 33 00 27 00 elo E gt s 350 00 777 1 BE NEE AE EI ET 1003 00 E TOTAL ASSETS 1 003 00 3 Candidate s investment in machinery equipment and fixtures 1 Candidate s investment in non depreciable draft pleasure and 120 00 160 00 breeding livestock amp poultry a Non current capital inventory 2 Candidate s investment in depreciable draft pleasure and breeding 2 NON CURRENT CAPITAL ASSETS st Beginning value Ending Value Liabilities amp Equity January 1 A December 31 B current debt during this calendar year A s 1 6 CURRENT OPERATING LIABILITIES lt A A 1 7 TOTAL CURRENT OPERATING LIABILITIES 8 NON CURRENT CAPITAL LIABILITIES b Realestate mortgages contracts total real estate mortgages contracts minus current portions c Other non current capital liabilities total other non current capital liabilities minus current operating portions Subtotal non current capital liabilities associated with productively Non current capital liabilities associated with non productive personal s 1 d e 100500 b C o geo en e RE ale 1 1 874 00 874 00 123 00 Non productively personally invested Total Owners Equity Met Worth 1 003 00 3 Change in Productively Invested Owner s Equi e en en Gad baid baid bati mb
20. ment b Grand total net earnings from wage earnings c Total SAE earnings d Value of unpaid labor No of Unpaid Hours x 3 33 e Adjusted total SAE earnings 405 00 525 00 220 00 nan E D Saaz So o E o So o E Le 220 00 N ing 2 e m o 3 a 2 E o o si a Candidate s earnings amp income from non SAE agriculture activities Total agriuctural related earnings Earnings from non agricultural sources Income other than earnings Total non agricultural related income Total source of funds 28 Use of Funds a Total educational expenses b Total other personal expenses C Total use of funds for personal expenditures 35 00 9 Maximum Possible Increase in Owner s Equi 185 00 0 Gain or Loss in Owner s Equi 129 00 220 00 35 00 NO IT IO 5 c2 Tab Page Scientific Procedures Instructions 1 Enter information in each of the sections provided as the information becomes available Synopsis The categories provide a basic outline for a scientific lab report and are taken from the Agriscience Student of the Year application Abstract The abstract should include a brief statement of purpose procedures used data collected and conclusions drawn It may also include possible research applications or future research Hypothesis This area should include the problem statement and your hypothesis Materials Equipment and supplies used to conduct
21. nsfers to Pages None SAE JOURNAL Notes amp Observations 1 12 02 AgCo Promotedtoshiftassistantmanager 2 14 02 reated two calves for pinkeve L A Tab Page Skills and Abilities Instructions 1 Make entries as new skills and abilities are learned Synopsis Many FFA applications ask for skills and abilities Here is a place students can enter these as they are learned It is a good record of one s development in an SAE program Info Needed to Complete Page Information about SAE skills and abilities acquired Data Transfers to Pages None SKILLS amp ABILITIES Date Enterprise Skill or Ability 4 15 02 Com Comparing seed promotional materials to select seed is a valuable skill to produce an efficient and successful crop CT a AAaAIN SII wHFHFQqjqjqQ UJ Tab Page Home and or Community Improvements Instructions 1 Enter project name and goals related to the project before much of the project has been completed 2 Enter additional information as it is completed Synopsis In the duration of many SAE s students complete some type of home and or community improvement project This is a place for students to document those activities Info Needed to Complete Page Information about improvement projects Data Transfers to Pages None HOME and or COMMUNITY IMPROVEMENTS Project Paint Livestock Buildings Goals Paint
22. nting the record book Unfortunately the record book file does not fit on a standard floppy diskette in its regular form By using WinZip it is possible to easily condense the file so it can easily be transported on a diskette for students to work on their record books outside of the central location For more information on using WinZip see the WinZip Help section at the end of this book To conserve space all entry pages had to be limited in some way If a student needs room for additional entries on one of the following pages please e mail a zipped copy of the file to Matt Kreifels mkreifels esu3 org or Megan Patent Nygren meganchristine hotmail com with a description of what you need added One of them will add space to the page s and send it back to you as soon as possible This affects Income and Expense Summary Record of Work e Inventories 8 Liabilities Literature Log Livestock Breeding Record Account Record Journal e Skills amp Abilities Leadership Points For all other entry pages see list below you may make a copy of the tab giving you two tabs without disrupting any formulas To make a copy 1 Right click on the desired tab 2 Select Move or Copy 3 Opt to make a copy by selecting the tab following the one you are copying and clicking on the Make a Move or CORE Copy box Note The copy must have a different name than the original tab Record Books D Pages that
23. nventory bought for resale capital investments other expenses general sales capital sales other income feed inventory bought for resale capital investments other expenses gross earnings bonuses other income supplies other withholdings machinery costs is for non current expenses such as fuel and repairs Info Needed to Complete Page Transaction information including but not limited to receipts bank statements check registers etc Data Transfers to Pages Enterprise Summaries SAE Income and Expense Summary and Balance Sheet B landscape SBuluIe3 uey iayo auroou swosy y UOPY 345 10N auioou By E aaa UU aw tus o CNN RN ELE EI NN stop EE WETE 0003 agas sanoH OL suap4ee ssaaans a SUUET sso suap4ee ssaaons c razis 3 anoqe 1egjoo1 ay uo uonnq zy 341 421 usu samjua mot je jo 1junourg 0 eg woi AO amua ay IYBIJYBiy a1ep fq sannue 1105 OF dil eM ub omm mt ett mem mE 3JlSIloO43 3SN3dX3 IWOINI UDIJEHODSLEJ UONJEBIISY Wa sos a Ls sje le le Jolo zi elo 00 0L aujose9 34015 243139 sAase7 Y009 p103 CE S HYOSUNIHN Sorting Entries in the Income amp Expense Register Instructions 1 Select highlight entries to be sorted 2 Select Sort from the Data menu x 5 rh Elter k e x Lo E P5 O 2 INCOME amp EXPENSE REGISTER Exfrexh Data 3 Enter sort criteria in the dialog box B
24. on Cash column if applicable Select an Enterprise from the drop down list Select an income or expense category from the drop down list Enter a transaction ID This could include a check number bank reference etc It could be left blank in a cash transaction Enter a vendor name Enter a description of what was purchased paid earned 8 Enter an amount E ces NO Synopsis All transactions should be entered on this page and then classified according to enterprise and income or expense category The income and expense categories were taken from entries needed in the FFA proficiency and degree applications The following income and expense categories are available Personal Income Personal Expenses Agriscience Income Agriscience Expenses Entrepreneurship Income Entrepreneurship Expenses Crop Income Crop Expenses Livestock Income Livestock Expenses Placement Income Placement Expenses ag income not SAE non ag income income other than earnings food recreation transportation education clothes capital investment other wages capital sales other income supplies other publishing costs capital sales other expenses general sales service capital sales other income wages paid supplies rent utilities taxes insurance inventory purchased for resale capital investments other expenses general sales capital sales other income chemical fertilizer seed labor machinery costs i
25. on of Weight of days daily Weight of days daily animal s Weaning Wei Gained fed gan g Gained fed gain a ght g Tab Page Livestock Breeding Record Instructions 1 Enter breeding information as soon as possible 2 Record accuracy Synopsis Keeping a breeding record is a valuable management step for livestock producers It allows them to plan for birth and keep a more accurate progeny record Info Needed to Complete Page Breeding pedigree and birth information Data Transfers to Pages None LIVESTOCK BREEDING RECORD Tabs Pages Account Record amp Print Invoice Instructions 1 Enter customer orders as they are filled 2 Select invoice to be printed 3 Print Synopsis Students may use these pages to track and billclients for services and products delivered Up to five lines may be transferred to the invoice page Info Needed to Complete Pages Billing Information Account Record Select Invoice Entries to Print Maximum of five 3 I T INVOICE M amp M Designs An Enterprise Managed hy Marty Milestone 123 winners Circle Success Nebraska 010101 102 123 4567 Customer Gretchen Miller Date Items or Units Product or Service Amount Owed 5125102 Wedding Flowers TOTAL Please remit within 10 days unless stated otherwise in the notes below Thank you for your Business Tab Page Depreciation Instructions Enter the asset s name and or description Enter i
26. ord Book CD This contains e Record Book Excel File both zipped and unzipped versions FFA Invoice Excel File Nebraska SAE Record Book Handbook Adobe Acrobat Reader WinZip and MacZip Software Software Hardware Requirements Software Microsoft Excel version 95 or higher for the PC or Mac System Hardware That required for Excel however the file is very large and a more powerful system will handle it much easier The Nebraska SAE Record Book will run using the minimum standards recommended for the FFA Resource CD Saving Student Record Books The master file on the CD is read only To save a student file open the master file and save as using the student s name and record book year in some format It is recommended that you start and stay with a system to easily distinguish between students and record book years For example Mary Doe s 2002 record book might be saved as e mary doe 2002 xls e mdoeO2 xls e marydoe02 xls e doemary02 xls It is also recommended that you find a central location to save all record books This will provide you with easy access to grade record books a place to store inactive books and will make backing up the files easier This location could be a folder on eS doemary02 your computer the school server or a laptop eS mary doe 2002 that students can use Each school will E marydoe02 have to determine its preferred system It is M mdoe02 easier however to make this determination prior to impleme
27. research List and describe how each was used SCIENTIFIC PROCEDURES Methods Describe procedures skills utilized and to which aspect of the project they were applied Abstract Select this kad fan hne nur abstract Only 15 ling of Text wil print Results What happened What did you find What can others gain from your study Hypothesis Info Needed to Complete Page Answers to questions about project Select this d than tyng your hg parisiesis Oniy 6 inas al text vali print Data Transfers to Pages None TER Here Af Tab Page Literature Log Instructions 1 Enter bibliographic data for sources used in research project Synopsis As a scientist it is important to document literature research conducted to establish the need and the premise for research projects Below you will find a few sample entries taken from the MLA Handbook to use as a guide Info Needed to Complete Page Research consulted Data Transfers to Pages None Sample Bibliographic Entries A Book Author s name Title of Book Publication City Publisher Date An Item in a Reference Book Title Reference Title Edition An Article in a Periodical Author Title Periodical Name Volume Year Page s Information from the Internet Author Article Page Title Web Site Title Volume Number Date Given on Site n pag Online Internet Date Accessed LITERATURE LOG Bibliographic Entry Acc
28. s cleaning caga January 50 OdanuaHours O 0 Total Hours from Previous Months 50 QOl Total Hours to This Point Tab Page SAE Inventory Instructions 1 Divide assets according to categories provided 2 Enter information about each asset including enterprise association a description the quantities values and depreciation Depreciation may be calculated using the Depreciation tab 3 The page summary will total as information is added Synopsis SAE Inventory provides students a place to organize assets into the categories used on many FFA applications Some things to remember e Non SAE assets should be listed on the Personal Assets tab e Enterprises should be selected from the drop down list e Assets associated with more than one enterprise should be split and the appropriate share should be claimed for each enterprise Info Needed to Complete Page List and description of assets including amount and value Data Transfers to Pages Balance Sheet Note For inventory and liability purposes students are encouraged to only enter their share of the item s This has been changed as some student s ownership may differ from entry to entry In the description the student may want to comment on his or her ownership of the item l e 4020 John Deere 50 ownership with brother ER KA Ju En nm sarum rESSITTI aan Aldi SAE INVENTORY
29. s eed se ee ee ee ee 41 Leadership Polnle se AA st la a ia a 42 School amp Community Activities eeeesssseesssssss 43 PROTOS AE ia E E EE OR N Seas 44 Using Winzip vn 46 Credits 48 Please remember that your school s computer technician coordinator will be the best person to assist you in setting up this record book template on your school system Additional questions may be directed towards Matt Kreifels mkreifels esu3 org and Megan Patent Nygren W meganchristine hotmail com Features SAE Agreements This edition of the Nebraska SAE Record Book automatically builds agreement worksheets as students label enterprises This eliminates the need to copy and paste agreement worksheets Income and Expense Register The new income and expense register places each entry on one line only This should be easier for students to follow through a transaction adn allows entries to be sorted Corrections Throughout the book dates have been re fromatted alignment has been checked and labels have been coordianted The depreciation page has also been re calculated Home Edition A new condensed edition has beend eveloped for students to take home to com plete the bare necessities or record keeping This PDF can be printed and copies made as needed 3 Getting Started Each school is provided with a Nebraska SAE Rec
30. tion entered on this page transfers to many pages throughout the book It is imperative that students complete the table at the bottom of this page fully before working on other pages Students may add additional enterprises once other pages have been used however they cannot change existing enterprises To assist students in classifying enterprises we have provided a brief description of each type Personal Agriscience Entrepreneurship Crop Livestock Placement This includes all non SAE income and expenses A personal enterprise is required for students to claim personal income and or expenses on the Balance Sheet SAE s involving research and exploration in search of new science based information in agriculture Agriscience enterprises include those that could be fall in another classification but meet the exploration and research qualification SAE s owned and operated by the student that are not focused on the production of crops or livestock SAE s directed at producing crops including agronomic and horticultural for oneself or sale SAE s directed at producing animals for oneself or sale SAE s involving work under the supervision of another Info Needed to Complete Page Name Address FFA Roster Social Security Number Enterprise Names and Types Data Transfers to Pages Nearly all pages 8 FI Microsoft Excel Record Book EY ce eS Ble rial D2 rm Year 2004 Book Number 1
31. ts life in years Enter the number of years you have owned it Enter its beginning value Enter its salvage value Regardless of depreciation schedule the annual depreciation and current value will be calculated urb wm s Synopsis Each page related to inventory has a space for depreciation to be entered This page provides students a place to calculate depreciation in one of three different schedules Info Needed to Complete Page Information about depreciable assets Data Transfers to Pages None FFA DEPRECIATION RECORD OPTION 1 STRAIGHT LINE DEPRECIATION LIFEIH YEARS BEGINNING SALVAGE AHHUAL CURREHT ASSET YEARS OWNED VALUE VALUE DEPRECIATIOH VALUE Pick up oe A 54 500 3m 700 MEE FEE S DA CO LE Ye A O eed ma TOTAL THIS TABLE 5400 Tab Page Journal Instructions 1 Make entries as significant events occur related to an SAE Synopsis Each student will fill this page out differently depending on his or her attention to detail but this page provides all students a place to record items of interest Some examples might include Began research study Finished planting corn Learned a new skill or ability Twins were born Six lambs born today pulled two Promoted to assistant shift manager Rain delayed mowing six lawns At the farmer s market sold a record number of tomatoes Info Needed to Complete Page Information about SAE activities Data Tra

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