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Aeries.net Student Information System Daily Attendance Setup

1. posera Tusorz Pusero Tusert Deena T care Duser Duser Tuoro useio Tuori vseriz Lusono T messege E ANA Next Grd Next Tchr Next Next Tchr California High School Exit aa Aeries Continuation School 12 iar den Exam Algebra 1 Physical Fitness 995 ELA Passed Requirement Not Met Add Change Delete Update Attendance Print Withdrawal Form Print DISPLAY AND To display or update an individual student s attendance record UPDATE under the Student Data navigation tree click the mouse on the STUDENTS Attendance node ATTENDANCE a Student Data Demographics Supplemental F Contacts Attendance F Attendance K rollment Daily Attendance Setup amp Procedure User Manual Page 12 Aerie net Student Information System To display a specific student s attendance record use the Search engine to select a student laadasian Include Inactive Students StuNum Name Name Middle Grd Sex Perm ID Status Bi Aadasian Robert Bradly 6 29000001 2 Jhaciasian Ruten reston 1 mM 9sooo002 12 ss The student s attendance will display on the form Attendance Flag StuNum LastName FirstName Middle Name Perm ID Num Sex Grd Age Prog Track AttProgi AttProg2 Status PP ii laadasian Robert Brady 99000001 m6 121 s O Teacher Parent Guardian Home Phone Father s Work Mother s Work AbsLtr TdyLtr Wemandez WM a sadasi O am sssaaa A Monday Tuesday wednesday Thursday Friday
2. After all changes have been made click the mouse on the Save button Cancel Attendance The Absence Code will no longer display and the attendance will be cleared Classroom Attendar Teacher Barsanti 3 Course Hom stuNum SLC b nacostes Lorena E str ta ALR os earbore James o IT CLEAR ALL If you have entered Absence Codes incorrectly all codes can be ABSENCE cleared for the whole classroom Click the mouse on the Cancel CODES button ALL CODES will be cleared Save Cancel classroom Attendance La Daily Attendance Setup amp Procedure User Manual Page 31 Aerie net Student Information System STUDENTS The Students with Unverified Absences report displays all students WITH that currently have unverified absence records and can be used to call UNVERIFIED the parents to either clear the code or be changed to a valid reason ABSENCES for the absence From the Attendance navigation tree select the Reports node Select the Students with Unverified Absences The Start Date will default to the first day of school and End Date will default to the nearest school day from today The report can be printed Landscape or Portrait can be Sorted by Teacher and can also be Double Spaced Select the Start Date and End Date for the report to be calculated Click the mouse on the Run Report button Print Student With Unverified Absences Report Options Report Format PDF
3. 08 31 0 0 scHooLf losoa NOT ewet el05 00 NoT enn 9105 03 _ NOT ene 8 05 07 pi vs foo lol esa oad 70 109 Tardy Co a a nm o a es mn wo o men I Iaoeiaa aaa g ps pu CORE O EN o Use the scroll bar to view the remaining daily attendance records for the student displayed Daily Attendance Setup amp Procedure User Manual Page 13 Aerie net Student Information System DISPLAY To display a student s attendance record totals and enter and leave ATTENDANCE date scroll to the bottom of the form TOTALS Each student s total absences for all day codes will display on the right side of the form The Year To Date attendance totals will also display at the bottom of the form Update ATT Data Print Days Enrolled 183 Days Present 178 Code Description All Print Attendance Motes Days Excused 5 Days Unexcused O Days Tardy 7 ADD AN To add an attendance record click the mouse on the Update ATT ATTENDANCE Data button The following selection box will display RECORD Update Attendance Data Starting date Ending date Reason Print Attendance Notes The date will default to today s date The date can be hand entered or click the mouse on the Date Picker Update I Daily Attendance Setup amp Procedure User Manual Page 14 Aerie net Student Information System Select the date from the Date Picker You must enter a beginning
4. Report Delivery None start Date End Date 09 01 2009 afos 342010 ji Landscape Portrait Sort By Teacher Double Space Output Run Report Daily Attendance Setup amp Procedure User Manual Page 32 Aerte net Student Information System The following is an example of the Students with Unverified Absences report Golden Eagle Elementary School atiii 2009 2010 Students With Unverified Absences Page 1 STU Student Name Rm Sex Grade Parent Guardian Home Phone Fathers Work Mothers Work Absence Date Reason Absent 11 Albright Jerod C 12 M 2 M M A Albright 777 555 0214 Mon 02 22 2010 Thu 02 25 2010 Mon 03 01 2010 Alvarez Tiffany A 1 M M A Alvarez 777 555 1009 Mon 02 08 2010 Anacostes Lorena E 3 M M A Anacostes 777 555 0234 Fri 06 11 2010 Avalos Ashlee S 1 M M A Avalos 777 555 4637 Mon 02 08 2010 Bandalaria Kelcie S 12 M M B Bandalaria 777 555 7935 02 23 2010 02 26 2010 Blue Christopher J 12 M M B Blue 777 555 4730 02 22 2010 Ceron Brandon D 21 M M C Ceron 777 555 1113 05 17 2010 ABSENCES The Students Absent or Tardy Today report will print students OR TARDIES _ reported absent or tardy for any date selected This report will print separately for absences or tardies From the Attendance navigation tree click the mouse on the Report node Select the Students Absent or Tardy Today report The date to print will default to today s date but can be changed Print Students Absent
5. eagle aeries SOFTWARE Student Information System Aeries net Student Information System Daily Attendance Setup amp Procedures User Manual June 19 2010 ATTENDANCE At the beginning of the school year it is vital that School Options SETUP School Calendar and the Absence Code Table are setup correctly These options are usually setup by the District office but should be verified prior to performing ANY Attendance functions If these options are setup incorrectly and you are not responsible for setting up these options contact the District office for assistance SCHOOL In School Options select Daily Attendance in the Att Type field to OPTIONS setup attendance on a daily basis School Options Code School Name Area Telephone Open Date Close Date Tag 990 Golden Eagle Elementary School 999 5559990 Street Address city State Zip Country 9950 Comet Street Eagle Point CA 95990 LIS Principal s Name Principal s Email Address ID Type County District School Next Perm ID Tom Allen 99999 9999990 990090015 Low Grd High Grd Att Pd Tracks Useri User2 User3 User4 User5 User User Users Session Type Gender Codes Regular 0 Males amp Females 1 Att Type Att Reporting Schedule Basis Grad Reporting Daily lt 0 Negative 0 Semester 0 One Mark 0 _ Add Change Period Start Time End Time Term Starting Date Ending Date A o eonan 9 00 aM 2 1 9 00 amf 0 00 aM Z 2 40 00 Am 11 00 am nie ee e
6. 555 7860 777 555 5363 777 555 8241 777 555 0214 777 555 0214 777 555 8814 777 555 2125 777 555 7354 777 555 9626 777 555 5463 UNV I E E l l ha A A Ol Daily Attendance Setup amp Procedure User Manual TDY HIS ILL i i i i i h m in wk i k Bj d b 0 o i i i i i i i i i i i 30 SAT PRS REL SUS I I L I I I 1 L 6 13 2010 Page 1 TOY TOTAL 12 2 11 Page 44 Aerie net Student Information System ATTENDANCE The Print Attendance Summary will display each student s SUMMARY total number of absence for the absence codes selected The report can be printed for a certain date range and sorted by grade or program From the Attendance navigation tree click the mouse on the Report node After selecting Attendance Summary the following selection box will display The Start date and End date will default to the first school date to the current date A different date range can be selected Print Attendance Summary Report Options Report Format PDF Report Delivery None Grade Print Description C Program Unverified U MY OE fi TOY P Present PRS Start Date End Date OR Religious REL paoros Eien E Run Report All absences codes will default to be included Click the mouse on the Print box to de select specific codes After all selections have been made click the mouse on the Run Report button Daily Attendance Setup amp Proce
7. Attendance Month 2 m _ 2 10 5 2009 10 30 2009 Friday 1010572009 E 1 1070672008 10 07 20 F 1108200 F tor09 200s AE e ea el e e ca SL m 7 Z Do not flag holidays until after the whole calendar has been NOTE created FLAG After all months have been added to the calendar for the school HOLIDAYS year the holiday flags can be entered AND NON l STUDENT Click the mouse on the Holiday code drop down to the right of the DAYS date selected Click the mouse on the Code selected El Lock Attendance Month Attendance Month 1 Monday Wednesday Thursday a 08 3112009 EA DIEE y a los 02 2009 iw 09 03 2009 i Minimum Day Parent Conference The code will now display to the right of the date selected Click the mouse on the Save button Fl Lock Attendance Month Attendance Month 1 VERIFY THE After the calendar is complete it is suggested that a copy be created CALENDAR and compared to the District calendar Verify that the calendar is correct prior to proceeding with your school startup Daily Attendance Setup amp Procedure User Manual Page 6 Aerie net Student Information System ABSENCE CODE Setting up the Absence Codes will occur at the beginning of each TABLE school year and must only be performed by the person responsible for updating these codes Contact your District Office to locate the person responsible Code Description Abbrevia
8. Rios Keshawn C WY U 000578 Rodriguez Juliamari 000585 Ross Stephanie K ILL 000601 Salinas Melissa D es F 000648 Tago Cory C 000686 Valdez Sarah H Daily Apportionment 15 18 bo WP ak ae te ke TIEF FETI rT Ped tt td fb ttt dd ra pe ee Se he ee ae t fs E fF fF FE F fF Ek E PF 41 LF FASE AA Por bob at bt Seeee0e0 ee oo e880 08580 SOe Sco omo 0c GNON SS SPSS SESS SSE SSS SSeS mh Class Totals Days Taught 20 Carmied Forward 18 Gains 0 Total 18 Losses 0 Ending Enrollment 18 Daily Attendance Setup amp Procedure User Manual Page 52 Aerte net Student Information System MONTHLY The Monthly Attendance Summary generates a summary of the ATTENDANCE attendance for the month selected and includes total attendance by SUMMARY grade program and track The report is printed from the records in the YTD year to date table with the following totals Teaching Days Calculated from the attendance calendar and may vary by track in multi track schools Enrollment Carried Forward Students enrolled at the end of the preceding month Gains Students who entered the school during the current month Total Enrollment Enrollment Carried Forward plus Gains Losses Students who left during the current month Ending Enrollment Total Enrollment minus Losses and carried forward to the next month Days Not Enrolled Total days students were not enrolled in this
9. ah Thursday Friday 09 01 2009 09 02 2009 i esse 2009 09 04 2009 panas 3 v ELIMINATE A If a week needs to be eliminated from the calendar it must be done WEEK FROM while creating the month Click the mouse on the date to be CALENDAR changed and type the new date For example the week of 09 14 2009 needs to be eliminated so 09 21 2009 is entered over the 09 14 2009 date Lock Attendance Month Attendance Month 1 Monday _ 085172009 eea e e ego E EE rea a e e a E TE Beara a a cs le cc cc ee a Ada Saye sg T Click the mouse on the Save button and the week will be eliminated All upcoming dates will be changed according to the new date entered Lock Attendance Month Attendance Month 1 Monday osre1 2009 08 31 2009 OESTE Moos Al paos Ellen pomeroos on eC ee IR e cos J osrz1r2009 0921 2009 032222009 a 09 23 2009 o Manos 0324 2009 C Azs 0925 2009 PEO alee O eea Daily Attendance Setup amp Procedure User Manual Page 5 Aerie net Student Information System ADD AN Once the first attendance month has been created the remaining ATTENDANCE _ calendar must be created Click the mouse on the Add button The MONTH program will default to the preceding month to determine the first Monday of the new month The new month will display in the listing Month First Date Last Date Lock Fl Lock Attendance Month _1_ 8 31 2009 10 2 2009 L
10. and ending date June 2010 Sun Mon Tue Wed Thu l E 3 6 F a a 10 15 15 16 17 20 lH 2 y 24 ef 28 29 30 Mon Jun 14 To display the Absence Reasons click the mouse on the arrow and all reasons will display Click the mouse on the selected reason O04 Unverified Tardy 0 28 fa AinHousesus Late 30 os 10 epsisamarcun WS Incormnp eas eloSipresen Religious ao felosSoEPeNDED gt 05 31 4 HOLIDAY Tardy Wnexcused ejosjor __ los lactivity Update Attendance yer Truant Excused 7 Starting date en oer 472010 la oe 4 2010 dal ness El Update Cancel Click the mouse on the Update button and the student s attendance will be updated Update Attendance Data Starting date 0611 472010 a L Cancel Daily Attendance Setup amp Procedure User Manual Page 15 Aerte net Student Information System CHANGE AN Click the mouse on the Absence code for the date and period ABSENCE selected CODE 06 14 4 Unverified 906 21 The absence code will be hi lighted Type the change over the current absence code The absence code will be updated Unverified osz lf the attendance date to be changed will affect attendance totals such as the monthly attendance report a warning message will display It is suggested that verification be made prior to continuing Message from webpage E4 You should NOT make changes to this attendance data F Changing it could affect certain
11. attendance reports that have already been printed Are you sure vou want bo do this cancel _ Daily Attendance Setup amp Procedure User Manual Page 16 Aerie net Student Information System DELETE AN Select the correct date and code to be deleted Press the Delete key ABSENCE and the absence code will no longer display CODE eT e oyal f leba dR If the attendance date to be changed will affect attendance totals such as the monthly attendance report a warning message will display Itis suggested that verification be made prior to continuing Message from webpage El You should NOT make changes to this attendance data F Changing it could affect certain attendance reports that have already been printed Are you sure vou want bo do this cocel Daily Attendance Setup amp Procedure User Manual Page 17 Aerte net Student Information System ADD AN To add an enter or leave date under the Student Data navigation ENTER OR tree click the mouse on the Attendance Enrollment node LEAVE DATE Student Data Demographics Supplemental F Contacts F Attendance P Attendance Enroliment Enrollment History Click the mouse on the Add New Record button Current Attendance Enrollment bate A Teacher Reason Next Sch Aura A 730 Llera Add New y The date will default to the current date but can be changed A code will also display depending on the pre
12. has five or more absences during the current semester The second letter is Absent 2 and is usually generated after ten or more absences and the third Absent 3 after fifteen or more absences Before letters can be generated the school must create the text for the letters The following form is used to input the text for each absence letter or tardy letter and the Total Attendance Codes needed to get this letter Letter Text Editor Correspondence Language Association Leave blank to indicate default Total Attendance codes needed to get this letter EN Text for the top portion of the letter Dear Parent This letter is to inform you of FN s absences which have exceeded five days this semester Shown below is a summary of the dates FN was absent and the reasons given for the absences She He must show marked improvement Details specific to each student appears in the center of the letter Text for the bottom portion of the letter Please help us to ensure that FN receives a quality education by attending class wore in the future Ms Jenny Roberts Change Delete Print Attendance Letters Each student record has two fields that stores the number of the most recent letter sent one field for the absence letter and one for the tardy letter Each student starts the year with a zero in each field and these fields are updated after each letter is printed Sample letters are created in Aeries net for three absences and th
13. of the form Select to print the report for all grades or specific grades Select the sort order Select whether to sort the report by teacher number or teacher number Click the mouse on the Run Report button Print Enrollment By Teacher Report Options Report Format PDF Report Delivery None nd M Kindergarten M Grade 1 M Grade 2 Y Grade 3 M Grade 4 M Grade 5 Y Grade 6 Sort By Teacher Sort By Grade and Teacher Sort By Track and Teacher C sort By Track Grade and Teacher M Sort By Teacher Name Instead of Number Use Next Grade and Teacher Run Report Daily Attendance Setup amp Procedure User Manual Page 46 Aerte net Student Information System The following is an example of the Enrollment By Teacher report Golden Eagle Elementary School A 2009 2010 EnrollmentbyTeacherand Grade Pagel K 1 2 3 4 5 6 S Saag ae 001 Aldrich 1 4 4 1 1 gt m 7 7 a E z Z a 4 1 5 002 Alvarado 2 108 Bartlett 8 004 Berry 4 005 Bray 5 106 Brookey 6 107 Brown 7 109 Came 9 110 Castaneda 10 212 Collins 12 213 Cook 13 214 Coons 14 STUDENTS The Students with Good Attendance prints a list of students with a WITH GOOD maximum number of absences that would be considered good ATTENDANCE attendance The Select Absence Codes to Count option will display the codes used for calculation From the Attendance navigation tree select t
14. pra Tosco reo AA AO A 6 11 2010 730 Lera 1 sores E is robe Daily Attendance Setup amp Procedure User Manual Page 19 Aerie net Student Information System DELETE AN To delete an Enter Leave record click the mouse in the Change ENTER OR icon Click the mouse on the Delete icon LEAVE DATE H i A message box will display to verify the deletion Click the mouse on the OK button Message from webpage Fa are YOU sure You want to delete this record cnal The record will no longer display on the Attendance Enrollment form Take note if you have changed a Leave record you MUST activate the student Current Attendance Enrollment AA E E E AttPgm2 2 9 30 2009 730 Liera add New Record en student still aoe In attendance Daily Attendance Setup amp Procedure User Manual Page 20 Aerie net Student Information System ATTENDANCE The Attendance Notes allows a school to store specific NOTES Attendance Notes within Aeries A small icon displays to the left of each date on the calendar When a note has been added for a particular date the envelope will change to red to indicate that a note exists for that date ADD After selecting a student click the mouse on the Envelope symbol ATTENDANCE to the left of the date selected NOTES Attendance Flag StuNum LastName First Name Middle Name rerm ID Num Sex Grd Age Prog Track AttProgl AttProg2 Status Ps aguilar Jonathan Daniel 9
15. receiving letter MM H Hicks WM L Lozano WM M Miralles RE Brittney Hicks RE Joyce Lozano RE Saira Miralles 33507 Bluebird Ln 33913 Regency PI 33734 Audubon Ct Eagle Point CA 99998 Eagle Point CA 99998 Eagle Point CA 99998 MM H Higgins WMM L Luna WM M Money RE Annalee Higgins RE Kendra Luna RE Linda Money 33546 Rendevous Rd Dr 33901 Tacitum Ave 33037 445th St E Eagle Point CA 99958 Eagle Point CA 99998 Eagle Point CA 99958 The following is an example of a Print List report Golden Eagle Elementary School 0200 2008 2010 STUDENTS WHO RECEIVED ABSENT Page LETTER These students have received this letter between 9 1 2009 and 6 18 2010 Last Name First Name Middle Name Sex Grade Teacher Aadasian Robert Bradly m 6 Hemandez Aguilar LaTonya Stephanie f Goode Alavez Abel Benny M Enos Albnght Jerod Charlie M Collins Anacostes Lorena Ellen A Barsanti Anguiano Tanya Rocio F Collins Arce Andrea Brittany F Crookshanks F Gray Arellano Francynn Tina Daily Attendance Setup amp Procedure User Manual Page 40 Aerie net Student Information System ABSENCE The Check Letter Text button will display the Absence and Tardy AND TARDY Letter Text Editor form which is used to setup absent letters This LETTER TEXT form is also used to setup the number of absences or tardies needed EDITOR to generate letters to parents guardians The first absence letter is setup as Absent 1 and is usually generated when a student
16. students by teacher and will indicate each student s attendance for REPORT BY the week selected A teacher signature line is on the bottom of the TEACHER repent Print Weekly Attendance Report by Teacher Report Options Report Format PDF Report Delivery None Enter Starting Date for This Week 0607 2010 EEE T Print Only Teachers Tagged for Electronic Attendance T Include Inactive Students Attendance Certification Text This text will appear at the bottom of this report and will be saved and used by other reports as well To the best of my knowledge the information contained a on this attendance sheet 13 accurate and complete El Teacher Number to Print if not All Run Report The options are available to print only teachers tagged for electronic attendance and to include inactive students The report will be generated for all teachers or one teacher number can be selected The Attendance Certification Text will allow you to enter the text that will print at the bottom of the report next to the teacher s signature T Print Only Teachers Tagged for Electronic Attendance Include Inactive Students Attendance Certification Text This text will appear at the bottom of this report and will be saved and used by other reports as well To the best of my Enovledge the information contained al on this attendance sheet is accurate and complete ha Teacher Number to Print if not All Daily Attend
17. 3 t gt nz Dm ou ala O D gt Sp ola j s Ta D D ER e Personal Unusual Circumstances Run Report The following is an example of the Attendance Notes report Golden Eagle Elementary School 6 19 2010 2009 2010 Attendance Notes Page 1 STU Last Name First Name Middle Name Perm ID Sex Grade 000003 Aguilar Jonathan Daniel 99000003 M 5 Att Date Pd Code Description Record Last Modified by Date Time 06 21 2010 0 M04 Left Message on Answer lori 6 19 2010 6 05 58 AM Attendance Jonathon has had a large number of incidents with showing up hours late Left message on answering Notes machine for parent to call Daily Attendance Setup amp Procedure User Manual Page 23 Aerie net Student Information System PRINT The Class Rosters can be generated for the teacher to take ATTENDANCE attendance From the Attendance Navigation Tree click the CLASS mouse on the Report node Click the mouse on the Class ROSTERS Rosters report All Reports Report History Category Attendance Filter Report Format PDF Adobe Portable Document Format Attendance Log The following form will display The Class Roster Report Options allows you to print Attendance roster sheets The sheets can be sorted by Teacher Name Teacher Number or Room Number Print Class Rosters Report Options Report Format PDF Report Delivery None If you want a specific term If you wa
18. 8 31 2009 9725 2009 Attendance Month 1 Monday Friday _ carat 2008 Bloem 9902200 G les3r200 39 04 2008 Es ws 2010 sesono E Olena E Qiero 6 2ra ereejeoro C Josziame cz a s 2s 2010 s 23 2030 Attendance Track 4 ES Setup each track with its unique track vacation staff development parent conference and minimum days Daily Attendance Setup amp Procedure User Manual Page 3 Aerie net Student Information System CREATE NEW From the School Info navigation tree click the mouse on the CALENDAR Calendar node l l School Info School Options School Information Calendar Teachers b The form will display with no Calendar You do not have any Calendar Months created yet Please enter a date to start the school year with To select a month click the mouse on the Date Picker Select the beginning date for the first month Fri Select date The beginning date for the first month will display Click the mouse on the OK button NOTE Check with the District Office prior to creating the calendar Request a final draft of the District School Calendar to verify dates and holidays Daily Attendance Setup amp Procedure User Manual Page 4 Aerie net Student Information System The first month will be created according to the date selected and will display Month First Date Last Date Lock Lock Attendance Month 1 lefa1 2009 9 25 2009 Attendance Month 1 Monday
19. 9000003 ms a0 O Teacher Parent Guardian Herne Phone Father s Work Mother s Work AbsLtr TdyLtr 06 38 eet Sat gosa E feos CEI oss EA E E e E E e a E y __ The following form will display Click the mouse on the Add New Record button Attendance Date Stu Last Name First Name Middle Mame Perm ID No 6 21 2010 99000003 Print Attendance Notes View All Notes ATT Date Pd Code Description Record Last Modified by Date Time add New Record If a specific code is desired click the mouse on the Code drop down and select the code The description for the code will automatically display Attendance Date Stu Last Name First Name Middle Name Perm ID No 6 21 2010 99000003 Print Attendance Notes View All Notes ATT Date J _ Record Last Modified by Date Time JA II nsacio sso a Home Visit Requested Home Visit Completed Illness Parent verified Wal rd ERE pore Absent Out of Towi Death in Family Excluded health Daily Attendance Setup amp Procedure User Manual Page 21 Aerie net Student Information System The Modified by data will automatically be updated with the user name date and time Type any comments into the Attendance Notes text field After you have completed your entry click the mouse on the Save icon Attendance Date Stu Last Name First Name Middle Name Perm ID No 6 21 2010 99000003 Print Attendance Motes FT View All Notes ATT Date Pd Code Description Recor
20. NOTE If Attendance Rosters are reprinted any absence codes previously marked will be printed unless the Hide Attendance option is selected Daily Attendance Setup amp Procedure User Manual Page 26 Aerte net Student Information System CLASSROOM To display or update an individual for student s in a particular ATTENDANCE _ classroom under the Attendance navigation tree click the mouse on the Classroom Attendance node Attendance Gassroam Attendance YTD Attendance Totals The Classroom Attendance form will display All teachers will display on the left hand side of the form The Absence Code will default to the first code in the list and the Attendance date will default to today s date Clicking a student s name will mark a a Unverified on 611 200 Cancel Classroom Attendance Aldrich Cancel Daily Attendance Setup amp Procedure User Manual Page 27 Aerte net Student Information System MARK To select a different Absence Code click the mouse on the arrow ABSENCE and all codes will display Select the code to be used in marking CODE attendance To select the Attendance date click the mouse on the arrow and select the date a on fer2010 y 61112010 A Unverified Bi V201 0 AO 6 14 2010 H InHousesus l Illness 615 2010 L Late 30 646 2010 Wl Sat MakeUp Bn 22010 M WS Incomp En 8201 0 i A 6 21 2010 5 SUSPENDED 5222070 T Tardy 6 23 2010 IJ Unexcused Br24 2010
21. Print Letters Print school Copy Print Labels Print List At the top of the form a selection can be made next to Letter for which Absent or Tardy letter will be generated The part selected determines the letter that will generated for the letter type Under Student Options the date is entered in the Count Attendance Between fields A count of absences will be made for the selected date range The Update letter log and Update student letter tag check boxes determine if the letters are logged in the Letter Log File and or if the student s letter tag will be updated These options track the number of absences a student has and which letters the student has received Daily Attendance Setup amp Procedure User Manual Page 37 Aerte net Student Information System The Zero All Letter Counters will reset the counters for all students After the letter counters are reset and this option is re run all students will receive a letter meeting the number of absences regardless if they previously received a letter Various Print Options are also available Print Attendance Letter to Parents Report Options Report Format PDF y Report Delivery None y Letter Absent y Print All Parts for this ID k Be careful changing report options if you have already printed letters for this Letter ID this year Student Options Print Options Attendance Codes to Count Count Attendance Between UPPERCASE Address Print Code Description Sta
22. Today Report Options Report Format PDF Report Delivery None Print For Which Date 061132010 Bil Absences C Tardies Run Report Daily Attendance Setup amp Procedure User Manual Page 33 Aerie net Student Information System Select either the Absences or Tardies report option Click the mouse on the Run Report button The following is an example of the Students Absent Today report Golden Eagle Elementary School ase 2009 2010 Students Absent on 6 11 2010 Page 1 STU Student Name GParent Guardian Home Phone Fathers Work Mothers Work Abs Teacher Rm 1 Aadasian Robert B 6 MM A Aadasian F r 555 0214 Hernandez 31 26 Anacostes Lorena E 0 MM A Anacostes 777 555 0234 Barsanti Haynes Nicole T O M M H Haynes TTT 555 0878 Barsanti Lopez Michella V O MM L Lopez 777 555 1353 Barsanti Nieto Joshua C O MM N Nieto TTT 555 2452 Barsanti The following is an example of the Students Tardy Today report Golden Eagle Elementary School 6 13 2010 2009 2010 Students Tardy on 6 9 2010 Paget STU Student Name Gr Parent Guardian Home Phone Parent s Work Mothers Work Tdy Teacher Rm 26 Anacostes LorenaE 0 M MAAnacostes 777 555 0234 T Barsanti 3 473 Nieto Joshua C O M M N Nieto TTT 555 2452 T Barsanti 3 Daily Attendance Setup amp Procedure User Manual Page 34 Aerie net Student Information System WEEKLY The Print Weekly Attendance Report will generate a list of ATTENDANCE
23. ally code A ETA ILLNESS UNVERIFIED Ml ee to class usually code T SAT MAKEUP Count for ADA ID STD INC ee OTHER Ml presen in class positive attendance ae lee ite ee Ml Excused absence verified PRESENT _Show on grades o j cxcused absence verified ID STD COM Send to Dialer E eee tardy verified SUSPENDED Print on Reports reel confined TARDY ion suspension ss NWOT ABSENT Examples are J Show on letters lt UNEXCUSED school activity independent study home ACTIVITY study etc VER TRUANT Change Delete EXCUSED o Y TDY TRUANT TIT SWEEP Click the mouse on the Change button Make any necessary change to the Absence code Click the mouse on the Update button Update ABS Code Type of absence Code Description Abbreviation Unverified absences usually code A UNVERIFIED UNV imi tardy to class usually code T Count for aa O ml present in class positive attendance Show on letters fl excused absence verified Show on grades MIC fl unexcused absence verified Send to Dialer m excused tardy verified ml unexcused tardy verified E NOT ABSENT Examples are 211101 Print on Reports Suspension a ae school activity independent study home study etc Daily Attendance Setup amp Procedure User Manual Page 10 Aerte net Student Information System ACTIVATE Activating attendance should be performed as close to the first ATTENDANCE
24. ance Setup amp Procedure User Manual Page 35 Aerie net Student Information System After all selections are made click the mouse on the Run Report button and the following report will be generated Golden Eac 6 13 2010 Classroom Attendance Report Teacher Barsanti Stu ID Student Name Trk Prg 6 7 2010 6 8 2010 6 9 2010 6 10 2010 6 11 2010 000026 Anacostes Lorena Baker Tina LL iW Burry Sarah Dedmon Daniel Haynes Nicole 00372 Longo Natalie Lopez Michella 000390 Maddox Casey 000405 Martinez Charles 000473 Nieto Joshua 000610 Sather Marla 000627 Simon Samuel 000672 Turner Christina Uribe Cameron 000692 Velazquez Christy S y S 8 N co N ey Ala ala la Pi i TT TT tt t ala gt tt gt To the best of my knowledge the information contained on this attendance sheet is accurate and complete Teacher Signature Daily Attendance Setup amp Procedure User Manual Page 36 Aerie net Student Information System PRINT The Print Letters to Parents will generate attendance letters to be LETTERS TO _ sent to parents informing them of their child s excessive absences PARENTS and or tardies A sequence of letters can be created and will be generated according to the number of absences From the Attendance Navigation tree click the mouse on the Reports node Select the Attendance Letter to Parents The following form will display The school must first create their
25. class grade program and track Days Non Apportionment Attendance Total days of unexcused absences Actual Days Teaching Days times Total Enrollment Total Apportionment Attendance Days Taught times Total Enrollment minus Days Not Enrolled minus Days of Non Apportionment Attendance Total Average Daily Attendance Total Apportionment Attendance divided by days of Total Enrollment Year to date Total Apportionment Days Taught and Total ADA Daily Attendance Setup amp Procedure User Manual Page 53 Aerie net Student Information System From the Attendance navigation tree click the mouse on the Reports node Select the Monthly Attendance Summary Report The Print for Which Month will allow you to select the attendance month to be generated A temporary work table will be created and will update the YTD table All prior months should display in red that the YTD Records have been created If any prior months are re run any subsequent month would also need to be rerun The Recompute YTD Information can also be turned off To generate the report click the mouse on the Run Report button Print Monthly Attendance Summary Report Options Report Format PDF Report Delivery None hd Print For Which Month 9 04 26 2010 05 21 2010 Recompute YTD Information M YTD records have already been created for months 1 2 3 4 5 6 7 8 10 Rerunning any of these months will delete the current reco
26. created for months 1 2 3 4 5 6 7 8 10 Rerunning any of these months will delete the current records in YTD and recalculate their values Any subsequent months would also need to be rerun to ensure proper ADA calculations Run Report VIEN Report Daily Attendance Setup amp Procedure User Manual Page 51 Aerie net Student Information System The following is an example of the report generated The report will list each student s attendance for every day during the attendance month selected It also displays the total not enrolled non apportionment absent and apportionment days for each student with totals at the end of each grade 6 19 2010 2009 2010 MONTHLY ATTENDANCE REPORT Page 2 Month 9 From 4 26 2010 Through 5 21 2010 Tchr 2 Alvarado Grade K Regular Program 0426 04 27 04 28 04 29 04 30 05 03 0504 05 05 05 06 05 07 05 10 0511 0812 056113 0514 05 17 05 18 05 19 0520 05 21 Not Mon ppr Appor STU Student Name MOM TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI Enrolled Abs Abs i i 5 000013 Alfaro Joshua R 000071 Bell Marco J 000103 Butler Darren G 000150 Cordero Cristian J 000261 Grijalva Anglica M n 000311 Iglesias Suraida M TOY ILL 000328 Johnson Rosalind M TOY FO FS IPILE 000379 Lozano Joyce T 000422 McConnell Armando 000448 Minas Lisa 5 000485 Orellana Femando A 000513 Pierson Estrellita 000553
27. d Last Modified by Date Time 6 21 2010 5 ces Message on Ansh dee ais Jonathon has had a large number of incidents with Showing up hours late Left message on answering machine for parent to call E The envelope on the Attendance form will change color to red to indicate that a note has been entered for this date elec gpvm Moves PRINT To print attendance notes click the mouse on the Print ATTENDANCE Attendance Notes button at the bottom of the form NOTES Update ATT Data Print Print Attendance Mote Daily Attendance Setup amp Procedure User Manual Page 22 Aerte net Student Information System All Codes will default to be included To de select a code click the mouse on the description The check mark will no longer display under the Include column Click the mouse on the Run Report button at the bottom of the form Print Attendance Notes Report Options Report Format PDF y Report Delivery None l Limit By Date Select Codes to Include on the Report Blank e AOL Absent Out of Town DOL EOL 4 Illness Parent Verified Illness Doactors Note ness Guardian Verified Left Message with Sibling Left Message with Contact a clea qe 2e po i ro Do Djs a loal m T aa o 2 e Lu 3 z ZE IZ E gt i D Oo Oo So a aval aie Bese Sa a 71 Tal wo ju Ii sa 2E iT DD 2 AS o g g D 3 2 lt e hea ea e A je ar er D
28. day of school as possible lf the Attendance has not been activated for all students a message will display at the bottom of the Student Data indicating they are not enrolled in ATT r z Student has no ATT enrollment and or no summer withdrawal Next Grd Next Tchr California High School Exit Exam Algebra 1 Physical Fitness Aeries Continuation School le Unassigned 995 0 ELA Passed Requirement Not Passed Math Passed pile Add Change Delete Update Attendance Print Withdrawal Form Print From the Attendance navigation tree click the mouse on the Configurations node Click the mouse on Initialize ATT CAR Attendance Classroom Attendance YTD Attendance Totals a Configurations Bell Scheduler From the following options box you can select to initialize ALL grades or specific grades If this school has tracks the option will also display to initialize specific tracks Click the mouse on the Initialize ATT CAR button Initialize ATT CAR Select Grade ALL Initialize ATTICAR Daily Attendance Setup amp Procedure User Manual Page 11 Aerie net Student Information System The following message will display To continue click the mouse on the OK button Message from webpage A are WOU sure you want to enroll all active students as of the First day of school cn When completed the Student has no ATT message will no longer display for any students
29. des Daily Attendance Setup amp Procedure User Manual Page 43 Aerie net Student Information System Include Inactive Students Start Date The Start Date defaults to the first day of school and End Date to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed After all selections are complete click the mouse on the Run Report button Print Students With Absences Report Options Report Format PDF Report Delivery None Sort by Teacher End Date Daro1 2008 sa 06 11 2010 Ha Minimum of Absences To Print 2009 2010 3 TUF Student Name Aadasian Robert B Aguilar Jonathan D Aguilar LaTonya Alavez Abel B Albright Derek D Albright Jerod C Alcazar Damien J Aleman Jacqueline C Alfaro Joshua R Allen Sherry A Alvarez David R Bb Print Description A Unverified UMY E ms TOY o ons R freroo feen N 5 L O p R SUS i unexcused unk ACT EXC Choose up to 10 Absence Codes to Summarize The following is an example of the Students with Absences report Golden Eagle Elementary School Students with 2 or more absences between 9 1 2009 and 6 11 2010 Parent Guardian MM A Aadasian 5 MM A Aguilar 1 WM A Aguilar 1 MMA Alavez 5 MM A Albright WM A Albright 1 MWM A Alcazar 5 WM A Aleman WM A Alfaro MWM A Allen MM A Alvarez Home Phone 777 555 0214 777
30. dure User Manual Page 45 Aerie net Student Information System 2009 2010 Grade Inactives Active K 0 0 1 0 0 2 0 0 3 0 0 0 0 5 0 0 6 0 0 The following is an example of the Attendance Summary report generated sorted by Grade Golden Eagle Elementary School 6 13 2010 ATTENDANCE SUMMARY by Grade Page 1 9 1 2009 through 6 11 2010 Days Days ADA Exc Unex Exc Unex Enrlled Present Abs Abs Abs Tdy Tdy UNV TDY HIS ILL gt 30 SAT PRS REL SUS TDY UNX ACT TRU 15944 15607 o 313 24 406 0 17 1 o 311 0 0 0 0 1 405 0 0 0 17731 17395 0 318 18 365 0 6 4 0 316 0 0 0 1 5 361 0 0 0 17177 16771 4 382 20 350 0 6 0 0 381 0 0 0 1 o 350 1 4 0 17019 16723 8 288 0 413 0 0 0 0 288 0 0 0 0 0 413 0 8 0 14639 14381 1 252 6 297 0 4 2 0 247 1 0 0 2 2 295 0 0 0 14613 14346 0 251 16 337 0 0 1 0 251 0 0 0 0 0 336 0 0 0 16918 16665 0 252 1 403 0 0 3 0 252 0 0 0 0 1 400 0 0 0 114041 111888 13 2056 85 2571 0 33 11 0 2046 1 0 0 4 9 2560 1 12 0 PRINT ENROLLMENT BY TEACHER The Enrollment by Teacher report will display the number of students in each teacher s class by grade and sex The report can be sorted by teacher grade or track This report can be utilized to track the number of students in each class throughout the school year From the Attendance navigation tree click the mouse on the Report node After selecting Enrollment by Teacher the following selection box will display The report will default to print for all grades on the left side
31. ee samen eo Z e 2 00 eM 3 00 PM Z a 4 00PM 5 00 PM Z o 00 PM 6 00 PM Select Negative Attendance in the Att Reporting field to compute the correct attendance figures for monthly reporting This area will be setup differently for a continuation or summer school Daily Attendance Setup amp Procedure User Manual Page 2 Aerie net Student Information System TRADITIONAL From the Calendar form setup the first day of each school month CALENDAR The other days will automatically be filled in with the appropriate SETUP dates After all months have been created sign out of the calendar to save the attendance months Return to the calendar and assign the correct symbol next to any dates that require special designation such as holidays non school days etc ElL Lock Attendance Month Attendance Month 1 Monday Friday J oera1r2009 e H 2009 2009 009 0412009 Pre ARIAS pa Ariana MEN 112009 UAUA JUA POO 00 Ma B 09 04 2009 I 09 14 2004 MULTI TRACK Prior to setting up the multi track calendar the number of tracks CALENDAR your school will have MUST be setup on the School Option form SETUP After the attendance tracks are defined display the Calendar form Setup the calendar that displays a blank Attendance Track field with the common holidays and non school days before and after the true school year OU cee Cem Lock Attendance Month
32. elephone 999 555 9990 M M A Aadasian Re Robert Aadasian 200 Main St Eagle Point Ca 92 88 Dear Parent June 19 2010 This letter is to inform you of Robert s absences which have exceeded five days this semester Shown below is a summary of the dates Robert was absent and the reasons given for the absences She must show marked improvement Thursday October 29 2009 Wednesday November 18 2009 Tuesday January 5 2010 Thursday June 10 2010 Friday June 11 2010 Illness Illness Illness lllness Illness Please help us to ensure that Robert receives a quality education by attending class more in the future After the Letters have been generated the Print Buttons at the bottom of the form will be accessible These options must be done immediately after letters are printed WARNING This report may take up to 15 minutes to complete Check Letter Text Print Letters Print School Copy Print Labels Print List A copy of all letters can be printed by clicking the mouse on the Print School Copy button A set of mailing labels can be generated for all students receiving letters by clicking the mouse on Print Labels and a list of students who have received a letter can be generated by clicking the mouse on Print List Daily Attendance Setup amp Procedure User Manual Page 39 Aerie net Student Information System The following is an example of a Print Labels that will be generated for all students
33. fields can be used to pull data from the STU table and place them into the letter text FN insert the student s first name PG insert Parent Guardian HE SHE HIS HER HIM HER insert according student gender SX insert gender BD insert Birthdate GR insert Grade LN insert Last Name MN insert Middle Name CU insert Counselor Teacher Number Daily Attendance Setup amp Procedure User Manual Page 42 Aerie net Student Information System STUDENTS The Students with Absences prints a list of students with a total WITH number of absences within the date range selected The report will print ABSENCES the student number name Parent Guardian home phone and number of each absence code The report will default to sort by student name From the Attendance navigation tree select the Report node Click the mouse on Students with Absences and the following selection box will display Select whether to Sort by Teacher and whether to Include Inactive Students Print Students With Absences Report Options Report Format PDF Report Delivery none Include Inactive Students Choose up to 10 Absence Codes to Summarize Sort by Teacher Print Code Description A Unverified UN E ray TOY e ferese ps R Religious frer Minimum of Absences To Print a Run Report All absences codes will default to be included Click the mouse on the Print box to de select specific co
34. h Good Attendance Page 1 9 1 2009 6 18 2010 Last Name First Name Middle Name Sex Grade Teacher Room Aguilar Jonathan Daniel Graybehl 26 Aguinaga Valeria Brandi Guzman 27 Albright Derek Dale Goularte 24 Aleman Jacqueline Charles Unassigned Allen Sherry Amber Elliott 20 Almaguer Dominique Priscilla Goularte 24 Alvarez Lauren Evelyn Cook 13 ATTENDANCE The Attendance Audit Listing will print errors between the student AUDIT record and the enrollment record It can also include Missing Exit LISTING Reason codes The following selection box will display with the options to Print ALL Students Print Only Non No Shows and include Missing Exit Reason Errors Print Attendance Audit Listing Report Options Report Format POF Report Delivery None Print All Students 5 Print Only Non NoShows Include Missing Exit Reason Errors View Report Select whether or not you want to Print ONLY Non No Shows and include Missing Exit Reason Errors Click the mouse on the Run Report button Daily Attendance Setup amp Procedure User Manual Page 49 Aerte net Student Information System The following report will be generated Screaming Eagle High School 5 24 2010 2009 2010 ATTENDANCE AUDIT LISTING Page 1 Stu Student Name Status Grd Prog Error Abdo Arnold Student has mismatch between grade in Student and Attendance grade of 11 Abrahamson Arnold Student has no attendance enrollment data and or no s
35. he Report node Click the mouse on Students with N or More Absences and the following selection box will display All Absence codes are defaulted to be counted that are flagged in the Absence Code setup Print Students With Good Attendance Report Options Report Format PDF Report Delivery None Start Date End Date baro1 2009 2 06 18 2010 EE Enter the maximum number of absences a student can have B Run Report Daily Attendance Setup amp Procedure User Manual Page 47 Aerte net Student Information System Click the mouse on Select Absence codes to count to select the specific codes and the following selection box will display To de select an absence code click the mouse on the Print box Print Students With Good Attendance Report Options Report Format POF Report Delivery None Start Date End Date oa01 2008 2 06 11 2010 HE Enter the maximum number of absences a student can have B Run Report The date to print will default to today s date but can be changed to any date selected After the date is selected click the mouse on the Run Tn vs income is gt leresent s CCT iret LIP A Report button and the report will be generated Daily Attendance Setup amp Procedure User Manual Page 48 Aerie net Student Information System The following is an example of the report generated Golden Eagle Elementary School 6 19 2010 2009 2010 Students Wit
36. lds to the printout Hide Attendance l Run Report We Report After all selections are made click the mouse on the Run Report button at the bottom of the form Daily Attendance Setup amp Procedure User Manual Page 25 Aerte net Student Information System If no attendance month has been selected and the month is left at zero no dates will be printed on the roster Golden Eagle Elementary School Attendance Class Roster Aldrich 1 09 10 E A T T TE AA SR mr w T F M T w T F MT w T E mM T w T F 01 21 Alvarez Tiffany A 777 999 1009 1 eras aaa 02 50 Avalos Ashlee S 777 555 4637 o TT tT TEE ET 03 56 Bachman Angel Z 777 555 2641 ASAS 5 Beveridge Ashlie T___ 777 555 5112 oT tT et tT et et tT Eu Coe Mec ee ASAS ASAS The following is an example of the Attendance Class Roster printed with dates at the top Notice there are attendance marks printed on the sheet Golden Eagle Elementary School Attendance Class Roster Teacher Room Month Year Aldrich 9 09 10 q AAA rat w tle im riw t e mt w T r mt w t F 01 21 Alvarez Tiffany A___ 777 555 1009 a G0 02 50 Avalos Ashlee S____ 777 555 4637 Oy TT O O O ET ET O 03 56 Bachman AngelZ 777 555 2641 JS ease ee ae eee aeaees 0475 Beveridge Ashlie T 777 585 5112 of TT Tt 1111 05 148 Connole MarcoP_ 777 555 008 oo JSJ 06 166 Davis Terrence J 777 555 3386 0 ojojojojojojojojo ff
37. m Prior to adding this code it must be determined whether or not this code is counted in the ADA and which reports will utilize this code Click the mouse on the Check box to include Update ABS Code Type of absence Code Description Abbreviation Unverified absences usually code A CA UNVERIFIED UNo me to class usually code T Count for ay O la Present In class positive attendance Show on letters fa Excused absence verified Show on grades la unexcused absence verified Send to Dialer la Excused tardy verified Print on Reports Y E tardy verified Suspension Y Verified NOT ABSENT Examples are O school activity independent study home En etc After the type of absence has been determined click the mouse on the check box below Type of Absence After all information has been selected click the mouse on the Insert button The code is now accessible for tracking attendance and stored in the ABS table The new code will now display in the listing CHANGE Click the mouse on the Code and the code will be hi lighted ABSENCE CODE Code DES CHEE On Abbreviation mM SAT MAKEUP SAT ON IDSTDINC ISU Co ome em Daily Attendance Setup amp Procedure User Manual Page 9 Aerie net Student Information System The code selected will now display Code Description Abbreviation Update ABS Code Type of absence A LINWERIFIED LIM Code Description Abbreviation Unverified absences usu
38. m It also prints the cumulative total of students carried forward gains losses and ending enrollment for each day Golden Eagle Elementary School bles pce 8 55 06 AM 2009 2010 GAIN AND LOSS REPORT Page 10 Regular program 9 1 2009 through 6 18 2010 Grade 1 DATE STU StulD Student Name Sex GAIN LOSS 2 5 10 000194 99000194 Endy Ruby Destene F LOSS 2 5 10 000518 99000518 Potter Jaret Katrina F LOSS 2 5 10 Carried Forward 93 Gains 0 Total 93 Losses 2 Ending Enroll 91 2 8 10 000194 99000194 Endy Ruby Destene GAIN 2 8 10 Carried Forward 91 Gains 1 Total 92 Losses 0 Ending Enroll 92 MONTHLY The Monthly Attendance Report generates a monthly report of ATTENDANCE _ Student s attendance alphabetically in order by grade program and REPORT track From the Attendance navigation tree click the mouse on the Report node Click the mouse on Monthly Attendance Report The Print for Which Month will allow you to select the attendance month to be generated A temporary work table will be created and will update the YTD table All prior months should display in red that the YTD Records have been created If any prior months are re run any subsequent month would also need to be rerun To generate the report click the mouse on the Run Report button Print Monthly Attendance Report Report Options Report Format PDF Report Delivery None l Print For Which Month fa 0426201 0 05 21 2010 YTD records have already been
39. ndance Setup amp Procedure User Manual Page 29 Aerte net Student Information System After all attendance has been marked click the mouse on the Save button and all attendance entered will be saved Clicking a student s name will mark a fa Unverified on ei 1 2010 Cancel Classroom Attendance Teacher Barsanti mir Course Homeroom Period 6 4nacostes Lorena E See RIE eee CHANGE To change an Absence Code click the mouse on the code to be ABSENCE changed for the date selected The mark will be hi lighted Enter the CODE new Absence Code Classroom Attendance Teacher Barsanti 2 Course Homeroom Period 26 A4Anacostes Lorena E Shee CORI eee a A O E 101 Bury sarao After all changes have been made click the mouse on the Save button Cancel Attendance The new Absence Code will now display and will be saved Classroom Attendant Teacher Barsanti a Course Home stuNum eo nacostes Lorena E AO os eartosa smese fo TO Daily Attendance Setup amp Procedure User Manual Page 30 Aerie net Student Information System CLEAR AN To clear an Absence Code click the mouse on the code to be ABSENCE changed for the date selected The mark will be hi lighted Press CODE the Delete key Classroom Attendance Teacher Barsanti ar Course Homeroom Period b Anacastes Lorena E Shee E ICI it peoos ames A AS 101 purry sarah oT TT E E
40. nt dates printed enter code enter att month EN Sort Report By Print Phone Number M Teacher Name Print Signature Line Y Oe epee ninitibier Print Student Aliases _ Skip Teacher Assistants _ Enter track if not all Print Additional Lines jo C Room Number Enter Teacher to print if not all bh Add fields to the printout Hide Attendance Run Report Whew Report Daily Attendance Setup amp Procedure User Manual Page 24 Aerie net Student Information System Selections can also be made on the right hand side of the form Print Dates at top of roster for the month selected Print Phone Number next to students name Print Signature Line for teachers signature Print Student Alias Names Skip Teacher Assistants and no sheet will print Enter specific track if not all Print Additional Lines to hand add students Enter specific teacher to print instead of all Add fields to the printout allows to add up to 3 fields from the STU table e Hide attendance already entered Print Class Rosters Report Options Report Format PDF Report Delivery None If you want a specific term If you want dates printed enter code enter att month oE Sort Report By Print Phone Number Y Teacher Name Print Signature Line Y Print Student Aliases Skip Teacher Assistants C Enter track if not all Print Additional Lines lo C Teacher Number C Room Number Enter Teachers to print if not all a Add fie
41. own unique letters to parents in the Letter Text Editor The Absence and Tardy Letter Text Editor form is used to prepare letters and can be reviewed using the Check Letter Text option For more information see the following documentation for Absence and Tardy Letter Text Editor Print Attendance Letter to Parents Report Options Report Format PDF y Report Delivery None y Letter Absent Print All Parts for this ID v Be careful changing report options if you have already printed letters for this Letter ID this year Student Options Print Options Attendance Codes to Count Count Attendance Between l UPPERCASE Address Print Code Description Abbr Start Date End Date T G e Ein Fr Return 09 01 2009 0611 8 2010 Address District School ae splits A B Days and M W F T T Include District name on Return classes Address Y M Update letter log table after printing Y Include School telephone on Return Address letters Sat MakeUp e E Using Double Window Envelope Iv Update student letter tag after printing I S Incomp UNV TDY Zero Student Absence Letter Counters BARE ate y Left k Right Zero Student Tardy Letter Counters Center None Print Student Name on Address Print to Contacts Sort Letters By S atu Name Te Grade Zip Code Teacher T Print all prior Letter Dates on letter to EXC Il A None WARNING This report may take up to 15 minutes to complete Check Letter Text
42. rds in YTD and recalculate their values Any subsequent months would also need to be rerun to ensure proper ADA calculations Run Report WEY Report Daily Attendance Setup amp Procedure User Manual Page 54 Aerie net Student Information System The following is an example of the Monthly Attendance Summary Golden Eagle Elementary School 6 19 2010 2009 2010 MONTHLY ATTENDANCE SUMMARY 9 11 AM Month 9 From 4 26 2010 Through 5 21 2010 Page 2 Regular Program 22a P T E A O A IC A IC EE CE EA apo e ep s el mo mel eel ceros o 8 ME CIO 2 ICA E IC E IE O E A IC II IE aa a w 2 aa o am 67 a o sf o af of w xof el ames o sem sw a o a 0 23 o sm j sa ex o azz w3 282 apo ae a aw me mas osz0x 0 10m w 78m e o ap oj ap o el so sos asas arias o ame ia 207 aj ej O IO E IE Cl EE 0 ae re a I E A A A A AAA AA 0 88 7400 06318 0 aioe wm 28 a o aji aj o oo sa aero econ o soo wm 2007 a o s so s 2808 erase o ae w3 257 TOE II IO IC IE IC E E IR IA E IO CA E IE ARCO O CO CO ot E RC E E II CO EI E Aerial y ea a e da a al e oa is eas emo e2 im m7 TIO BEA EA ER 26 T To the best of my knowledge the information contained on this document is accurate and complete Principal Signature Daily Attendance Setup amp Procedure User Manual
43. ree tardies The first absence letter is displayed above The title of the letter is critical since it is used to generate the letters The absence letters are named Absent with parts 1 2 and 3 The tardy letters are named Tardy with parts 1 2 and 3 The total number of absences or tardies needed to generate each letter is also entered and defaults are 5 10 and 15 Daily Attendance Setup amp Procedure User Manual Page 41 Aerie net Student Information System The Home Language Association can also be set for a letter ina different language Letters can then be printed in different languages according to a student s Home Language Letters in other languages must start with the base name of Absent Tardy etc but can end with anything such as Spanish for a final letter name of Absent Spanish There should always be a default letter whose home language association is blank Nothing needs to be done for these letters to print They will automatically be printed for students whose Home Language matches the Home Language Association for the letter All students who do not match will receive the default letter When the letters are printed a heading is automatically created with the school name address city etc and the date at the top and the parent guardian name address city state and zip code The remainder of the letter must be setup starting with a greeting e g Dear Parent The following
44. rt Date End Date ified Return c C Unverifie 09 01 2009 joer 8 2010 Address Dictate School Kania Include District name on Return Address Include School telephone on Return splits 4 B Days and M W F T T classes Iw Update letter log table after printing Address l Using Double Window Envelope Update student letter tag after printing side italia tell i UNY zero Student Absence Letter Counters Print Date y Left A Right Zero Student Tardy Letter Counters Center None V Print Student Name on Address T Print to Contacts stuName Grade Sort Letters By ZipCode Teacher Print all prior Letter Dates on letter to WARNING This report may take up to 15 minutes to complete Check Letter Text Print Letters Print school Copy Print Labels Print List The right side displays the Absence Codes to be counted towards the letter selected To deselect a code click the mouse on the Print box After all selections are made click the mouse on Print Letters button The letters will be generated and will be addressed to both students parents and to students contacts if tagged to receive copies of all mail Daily Attendance Setup amp Procedure User Manual Page 38 Aerie net Student Information System The following is an example of an Absence Letter to a Parent for absences Eagle Unified School District Golden Eagle Elementary School 9950 Comet Street Eagle Point CA 95990 T
45. tion UNVERIFIED LIP A i mee a Cea CA 9 IDSTDCOM Isc NOTE Prior to setting up or verifying the schools absence codes review the State of California compliance regulations as they relate to acceptable absence reason codes Daily Attendance Setup amp Procedure User Manual Page 7 Aerie net Student Information System UPDATE To Add or Update an absence code click the mouse on the Update ABSENCE Absence Codes node CODES a Attendance Classroom Attendance YTD Attendance Totals Configurations Bell Scheduler ADD ABSENCE Click the mouse on the Add New Record button CODE Add New Record Type a one character code in the Code field Press the Tab key Type a description of the type of absence code in the Description field Press the Tab key Update ABS Code Type of absence Code Description Abbreviation A Unverified absences usually code A vero oo fal tardy to class usually code T Count for wee fF a In class positive attendance Show on letters la Excused absence verified Show on grades la unexcused absence verified Send to Dialer Excused tardy verified Print on Reports EE tardy verified Suspension 7 Yerified NOT ABSENT Examples are O school activity independent study home Ea etc Type a three character abbreviation of the code in the Abbreviation field Daily Attendance Setup amp Procedure User Manual Page 8 Aerie net Student Information Syste
46. ummer withdrawal reason Abrego Ivette Student has no attendance enrollment data and or no summer withdrawal reason Aguilar Lopez Kristi Student Enrolled in Attendance but has no classes 09 02 2009 Albert Alison Student has no attendance enrollment data and or no summer withdrawal reason GAIN AND The Gain and Loss Report prints all students who have entered LOSS and left school changed teacher grade special program or track REPORT during the current school year This report is useful in providing the figures on the monthly attendance summary such as the Carried Forward total It also gives an accurate listing of how many students are currently in each program and grade level and which students have just entered or left school From the Attendance Navigation tree click the mouse on the Report node Click the mouse on Gain and Loss Report Enter the Starting and Ending dates for the report The report can be grouped by track program and grade Click the mouse on the Run Report button Print Gain And Loss Report Report Options Report Format PDF Report Delivery None Start Date End Date loyo12009 23 06M 82010 BE Group report by program and grade Sort by teacher Run Report Daily Attendance Setup amp Procedure User Manual Page 50 Aerie net Student Information System The report will print the date student number name and sex for each student who enters or leaves the grade and progra
47. ve Activity 6 25 2010 wW Yer Truant 1282010 Excused 6 29 2010 ea Sweep 6 30 2010 To display a specific class click the mouse on a Teacher on the left side of the form Mame Unassigned Daily Attendance Setup amp Procedure User Manual Page 28 Aerte net Student Information System All students will display that are enrolled in the selected Teachers classroom The dates will display for the past 10 days along will al absences that have been marked Notice the under the 5 31 date This date was a holiday on the calendar and no absences can be entered Clicking a student s name will mark a a Unverified on 6111 2010 Classroom Attendance Teacher Barsanti e Course Homeroom Period 26 4nacostes Lorena E Shenae O O dl 64 fearbosa mesc fo A AA or feum senm 0 IIE II CI 171 pe mon pamela ol OOOO 282 Haynes west o AAA se rango nataies ol AO 376 lopez micheta Y ol f T __ 390 masson casey a fo AO OA MECO O TTT 13 eto sosa fel AO OOOO ae O ICIS oor 627 simon sama o OOOO erz framer cisma e o A AAA ses uree cameron e o EOI ese veiazquez chrsty 30 EA Cancel To mark a student absent click the mouse on the student s name The Absence Code selected will be marked in the Date selected Classroom ttendance Teacher Barsanti E Course Homeroom 3 Period b j nacostes Lorena E O O es farol zmes 0 A Daily Atte
48. vious code entered If the student has a current Enter record the Ent Lv field will default to L Current Attendance Enrollment jenim ee ih fs S Pr v v O a a EI DO O The attendance enrollment record MUST have a valid date an E for Enter L for Leave or B for Both under Ent Lv and the student s current grade special program code track code and reason code NOTE If you are adding a Leave record this student must be Inactive and a Leave Date added from the Student Data form or an error message will display Current Attendance Enrollment 6 11 2010 730 Liera Ce oe PEDO ENEE add New Record Student has L or B leave code with no exit reason code Daily Attendance Setup amp Procedure User Manual Page 18 Aerte net Student Information System Click the mouse on the Reason drop down arrow Select the Reason code Enter the Next School Current Attendance Enrollment EE e eA Or eee ASCOT AttPgm2 lS fenn Lov ih sisi lla AE A A 160 Moved Verified in other CA PL 165 Involuntary Transfer for Dis 180 Moved verified in CA Private 200 Moved Verified in US District 230 Completer Exit Finished Highes 240 Moved Foreign Country 260 Left verified in Adult Ed Proc 27O Left Unverified in Adult Ed Pr 280 Left verified in Post Sec Inst Click the mouse on the Save icon 302009 The new record will now display on the Attendance Enrollment form Current Attendance Enrollment

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