Chapter 12 - Online Classrooms Administrator Guide
Contents
1. SHARPSCHOOL USER MANUAL CHAPTER 12 ONLINE CLASSROOMS ADMINISTRATOR GUIDE SharpScheel Helping Schools Succeed www customer SharpSchool User Manual Chapter 12 Online Classrooms TABLE OF CONTENTS SharpSchaa NN RN NN Helping Schools Succeed SharpSchool User Manual Chapter 12 Online Classrooms 1 About Online Classrooms SharpSchool s Learning Management System LMS is an intuitive application that allows educational institutions the freedom to conduct instructional courses online This online classroom environment is designed to standalone as an entirely virtual classroom or be used in conjunction with traditional classroom instruction 2 About this Guide This user guide offers administrators with an introduction into SharpSchool s Online Learning Management System LMS also known as My Classes I first section of this guide Vita Information and Organizational Hierarchy of Online Classrooms provide administrators with an overview of the LMS s terminology and organizational structure Il From the second section onwards this guide provides instructions on how to set up user permissions as well as highlights specific topics pertaining to the configuration and maintenance of the LMS 3 Who Should Use this Guide The contents of this guide are written to be readable by users of all technical backgrounds Primarily this guide wil2. 12 Add Classroom There are two ways in which classes may be added into SharpSchool i Manually teachers have the ability to manually create their own classrooms and import a student roster ii SIF Driven if your district uses the Student Interoperability Framework SIF to connect with a Student Information System SIS then classes can automatically be created with the appropriate teacher and student enrolment information Note With a SIF implementation teachers will be able to log into My Classes and directly access their specific courses Administrators will not be required to set permissions for individual groups and users Chapter 13 the LMS Instructors Guide contains teacher specific information on how to manually create classrooms Details on a SIF driven implementation are available within the SharpSchool SIF Guide m Clas Edit Organization L LES amp 1 9 2009 Welcome to the Online Classrooms Here you wil be able to view all of the classes that you are enrolled in If you have any questions contact webmaster helpmyschool com 3 20 2009 New Classes Added mess Appledale High is proud to announce its online classroom system The tool has just been launched so stay tuned as new classes are added every day Parents you may log into individual classrooms to view your child s activities or simply click on the Parent Portal for a comprehensive overview of your child Classroom activi
3. to create individual classrooms for their use Classroom creation can be facilitated by Administrators or by individual teachers A teacher is only allowed to view maintain and participate in classes he she has set up Ill Rosters A Roster refers to the specific list of students enrolled in a class In SharpSchool s system students can only participate in classes they are enrolled in The task of completing a classroom roster is either performed by the teacher or in some cases is configured by the district Districts that use the Student Interoperability Framework SIF can setup the SharpSchool s LMS to automatically pull student enrollment directly from the Student Information System SIS SIF related setup is entirely handled by the district This information is detailed in a separate SharpSchool manual IV Announcements The LMS allows administrators the ability to publish announcements for users to view These announcements are specific for the particular organization and cannot be shared between separate organizations SEE mestorpichoteom 2 Helping Schools Succeed SharpSchool User Manual Chapter 12 Online Classrooms 6 Organizational Heirarchy of Online Classrooms Before creating online classrooms it is imperative for district and school coordinators to determine the structure in which online classrooms are to be set within the institution Online Classrooms configured from the school level must first be divide
4. a description for the school as well as provide information for students and teachers using the LMS for the particular school Step2 When completed click on Create Organization Note Refer to Appendix A of SharpSchool s manuals for information on the content editor SharpSchoal SharpSchool User Manual How to add LMS Security Setting up the correct security permissions for the LMS ensures easy Organizations access to authorized individuals and Organization prevents unauthorized access to Appledale High Schoo lenview Middle Schoo confidential information There are Staff Professional Development it Delete three levels of security within the LMS Technology Instruction it Delete at the LMS Level Organization Level and Classroom Level Organization Level Security Overview Only administrators should be granted Full Control of this section Teachers H Learning Administrators and Students are to be given Read Only V Full Control El Create access This security measure ensures Fl Delete that only administrators have the Read El write ability to create Organizations while Apply any other school members only view it My Learning Authors My Learning Browsers Cl Students Teachers Remove To grant permissions click on the Allow inheritable permissions from parent to propagate to this object Security button and to expand the Apply permi
5. age contains 4 options a Add Organization click on this to create an organization security organization for a particular school b Edit ability to edit an existing organization Appledale High School lenview Middl c Delete simply click on delete to remove the staff professional Development Technology Instruction organization and all associated departments and classes d Security allows administrators to determine what permissions are available to users within the organizational structure It is important that Registered Users be given Read Only rights to this area in order to access the online classroom We will return to this section further in this manual Il Add Organization New Organization Step 1 Click Add Organization to create an instance for specific UTTETALARRARRER B Z U A jg m O Numbered Lis gt Tahoma 2 amp departments The resulting m n tal n S a S m e fo r m This organization has been set up for Albermarle Middle School This section contains departments within the school Science Name name the department 1 3 4 S 6 7 World Religions H H i Art amp Drama Description using the content Students are expected to log into their respective classes to access homework and participate in exams editor you may create
6. anage Announcements in the Organization interface Add Class Edit Organization Level Department Action Grade 12 Computer Graphics Design Grade 11 English Edit Grade 12 Biology Grade 12 Class Department Edit Grade 12 English Grade 1 Math Edit Level Department Action archived Science Grade 9 Class Department Edit The following page has several options l Delete simply click on to delete older announcements I Title include the title of the announcement Ill Release and Expiration Date to assign a release and expiration date for announcements select the relevant dates from the drop down calendar IV Body the body is where you can author the announcement This interface features SharpSchool s Editor and all its standard functionalities 209 wTFS 4567 8 91011 13 14 De f 15 16 17 18 19221 294 22 23 24 25 26 27 8 At O t f Apply CSS amp lt T 5 12 Today yo 2 9 Appledale High is proud to announce its online classroom system The tool has just been launched so stay tuned as new classes are added every day Parents you may log into individual classrooms to view your child s activities or simply click on the Parent Portal for comprehensive overview of your child s classroom activities Students you may only log into classes you ve been authorized too DO NOT share your login information with anyone When comp
7. d by Organization name i e by the name of the individual departments Organization 1 Organization 2 Example English Example Professional C C C C 5 E C SharpSchoal SharpSchool User Manual Chapter 12 Online Classrooms 7 Accessing My Classes There are two ways to access the My C asses section for your website l Via Published Links Advanced modules in SharpSchool are available to authorized users via the Published Links on the upper margin of your website Upon logging into your website these links will be populated based on the SharpSchool package purchased by the district Here you can click on My Classes to access the LMS STANDARD COMMUNITY SCHOOLS a Bright Future for Our Chidren Home About Us News Calendar For Students Parents Staff Directory Contact School Site Map Il URL Extension Simply type in ms at the end of your site s URL to access the LMS For example http xyz sharpschool com lms This is the direct URL extension to the My C lasses component of the site SharpSchoal SharpSchool User Manual Chapter 12 Online Classrooms 8 Creating Organizations I How to Add an Organization As indicated in the diagram under Organizational Hierarchy of Online Classrooms on the previous page the first step in setting up online classes is to create Organizations for the school To create Organizations click on My Classes The resulting p
8. dministration menu in the grey tool bar Page Properties y Tasks a Advanced Logout farah fatima a Site Administration My Classes Photo Gallery Worksp dll File Administration Registration 5afeMail Knowledge Reservation Workflow Cases 5 Generate XML Sitemap Step 2 Under General Administration click on Manage Organization Structure Step3 Click H Departments E Department Details 8 Departments Department Name Department Type Business i Business b C Search Departments Department Name 8 Class Department 8 English class i Math class business class Department Type Action class X do if Professional Development 8 Science Here you can complete the following i Department Name ii Department Type the typical option for this section is Class however for Professional Development classes at the school or district you may select Business iii Search you have the ability to search for specific departments Delete by clicking have the ability to delete the department Note to edit a Department simply click on the department s name SharpScheel www sharpschool com 9 Helping Schools Succeed Chapter 12 Online Classrooms SharpSchool User Manual 10 Create an Announcement Administrators have the ability to publish Organization specific announcements for teachers and students to view To create an Announcement simply click on M
9. ganization Teachers may be granted Read Only access and students need not be added into this component since they will only see the courses in which they are enrolled Actual Permissions Permissions Granted To superadmin E Full Control Create 7 Delete Read Allow inheritable permissions from parent to propagate to this object Apply You must select the Inherit Permissions option Selecting this feature will render permissions from the LMS into the Organization SharpScheel Helping Schools Succeed www sharpschool com 7 SharpSchool User Manual Chapter 12 Online Classrooms V Permission Overview The following table details the different permission settings with SharpSchool s LMS SHARPSCHOOL LMS GRANULAR PERMISSIONS Full Control amp Create Allows users to simply view organizations 0 Full Control SharpSchaal Helping Schools Succeed SharpSchool User Manual Chapter 12 Online Classrooms 9 Creating Departments Before creating Classes within Organizations it is important to create the specific departments for courses This department list will be available to teachers as they create online classrooms Note Only server administrators have permissions to create departments It is recommended that ability to create departments be restricted Step 1 To create Departments click on System Administration in the A
10. l be used by administrators department coordinators principals and curriculum coordinators at schools and districts If you have access to a training site it is a good idea to practice the steps covered in this guide before working on your real site This eliminates the risk of you accidentally deleting important content on your real site Accessing your Website In order to use My Classes you must first log into your website The login page to your school or district site will contain fields for the username and password The location of the login link will vary according to your website s design however login buttons are typically available on the top banner of your website 5 Vital Information Upon logging into the online classrooms you will be introduced to key terms and concepts It is important to understand these items and their application within the system before continuing SharpScheel www sharpschool com 1 Helping Schools Succeed SharpSchool User Manual Chapter 12 Online Classrooms l Organizations Within SharpSchool s LMS individual departments are referred to as an Organization These Organizations will contain courses for a specific department Often the responsibility of setting up organizations and assigning specific permissions is upon the administrators We will cover permissions details later in this manual Il Classrooms Once Organizations are created teachers have the ability
11. leted simply click on Add Announcement Note Refer to Appendix A of SharpSchool s manuals for information on the content editor SharpSchoal SharpSchool User Manual Chapter 12 Online Classrooms 11 Add a Grade Level After creating Departments for your Organizations the next step will be to create the Grade Levels of your courses Note Only server administrators have permissions to create Grade Levels is recommended that ability to create Grade Leve s be restricted Step 1 To create Grade Levels click on System Administration in the Administration menu in the grey tool bar Page Properties M Tasks Advanced i Help Logout farah fatima i System Administration e Site Administration My Classes Photo Gallery Worksp Registration 5afeMail Knowledge a File Administration My C 5 Generate XML Sitemap Step 2 Under elearning Server click on Ed Manage Course Levels Step3 under Level Name simply add in the grade level and click Add Step4 delete a grade level simply click on o Course Level Level Name Grade 12 Course Levels Level Name Grade 1 a Grade 10 a Grade 11 a Grade 2 a Grade 3 Grade 4 y Grade 5 Grade 6 y Grade 7 7 Grade 8 4 Grade 9 00000000000 This grade level will now be available to teachers as they create their online classrooms SharpSchasl SharpSchool User Manual Chapter 12 Online Classrooms
12. ssion selections and check off on the applicable setting When completed click Apply To add users click on the Add button to select a group or user from the pop up window Likewise to remove a user or group from the permissions table simply check off the box corresponding to it and click Remove You must select the Inherit Permissions option Selecting this feature will render permissions from the CMS into the online classes Note For information on the specific granular permissions refer to section 11 4 of this manual SharpScheel www sharpschool com Helping Schools Succeed Chapter 12 Online Classrooms SharpSchool User Manual Chapter 12 Online Classrooms IV How to add Organizational Security To add permissions to a specific Organization first click on the organization name Here there are three primary buttons a Add Class Administrators and teachers can create online classes for specific courses We will return to this topic in greater detail further in this manual b Edit Organization Allows administrators to change the name and other description of the Organization c Security Administrators can apply security settings within the specific Organization To assign permissions within the Organization click on Security Edit me Em No announcements are currently available Active Classes Much like the LMS security only administrators must be given complete control of the specific Or
13. ties Students you may only log into classes you ve been authorized too DO NOT share your login information with anyone Level Department Grade 12 Computer Graphics Design Grade 11 English Grade 12 Biology Grade 12 Class Department Grade 12 English Grade 1 Math Level Department archived Science Grade 9 Class Department SharpSchoal SharpSchool User Manual Chapter 12 Online Classrooms 13 SharpSchool LMS Summary Here are some important things about SharpSchool s LMS Remember there are 3 Only Administrators must levels of security the have Full Control of the My LMS My asses level Classes and Organizations Organizational Level and Classroom Level Students need not be Teachers may be granted given access to the My Read Only access to the My Classes component since Classes and Organizations their access is based on l enrolment Teachers may add their I own classrooms or if your Administrators are district uses SIF then responsible for adding classroom and student Organizations Security Departments and Grade information is automatically rendered into the LMS J Levels SharpSchasl
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