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Waste Management Module - Stephen F. Austin State University

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1. 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution and level of permission Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals Contaminated Materials Developed by SVCG Page 8 Version 11 October 2007 CHEMATIX Waste Management Module User Manual This list of functionalities to generate Waste Cards is determined by your institution The list can be specialized for your institution s needs Contact your CHEMATIX System Administrator for more information On this example page there are eleven choices 4 1 1 Chemical Mixture_by Percentage This choice creates a waste chemical mixture whose constituents are calculated by percentage 4 1 2 Chemical Mixture by Quantity This choice creates a waste chemical mixture who
2. Procurement amp Receiving amp Financial Mgmt Modules gt Vendor lt gt Laboratory or Classroom Used in Procedure Identified as surplus Requested Offered on computer database Vv lt a Satellite Waste Accumulation Transfer to Disposal Facility Commercial Disposal gt P I Researcher Obtains More Chemicals Waste Mgmt Module Version 11 October 2007 CHEMATIX Waste Management Module User Manual 1 Introduction CHEMATIX is an inventory tracking system that uses barcodes as a unique identifier to track chemical containers Once a chemical container and its Chemical Abstract Database CAD are associated unique barcodes for each chemical container are generated printed and affixed to each container In addition each barcoded container is assigned a specific location These barcoded chemical containers are utilized as the inventory system s method of tracking the container and its contents from cradle to grave This permits users to track inventory and monitor the status of chemicals and their containers Users only have access to inventory chemicals in their locations with the exception of Environmental Health amp Safety personnel who have access to all locations Barcodes are printed on adhesive labels that come in vario
3. ccccccccccccccccseeeeeeceeeeeeeseeeeeeseeeeeeeseeeeeeeseaeeeesaeeeceesseaeeeessaaeeeessageseeeeeas 35 4 3 1 Create a Waste Card from a Template ccccccccccceeecceceeeeeeeeeeeeeeesseeeeesseaeeeessaeeeeeeas 36 4 3 2 Remove a Hotlist Waste Card ccccccccccccssseccesseseeeeseeeeeeeseeeeceesseaeeeesseaeeeessageeeeseaeeeeeas 37 fore Wee Mody a AOUS NME secerni e eee 38 4 4 Create Pickup VWWOINKSMCCE seiteicsscectesnncnsinnusiocumunsencencin ds ted dedeedndhawnysmenesgenesseuietwevelnddsuebduaandesenees 39 4 4 1 Add Waste Cards to the Pickup Worksheet by using the Waste Card Number 40 4 4 2 Add Waste Cards to the Pickup Worksheet from a Waste Card List ccseeeeeeees 41 4 4 3 Manage the Pickup Worksheet cccccseccceeeeeceeeeeeeeeeeeeeeseeeeseeeeseueeseaeesseueeseeeesseeesaes 44 4 4 4 Save amp Submit the Pickup Worksheet cccccceecceceeeeeeeeceeeeeeeceeeeeeeseeeeeeesaeeeeeeeaaeees 47 4 5 List Worksheets Submitted for Pickup cccecccccceeeeeeeseeeeeeseeeeeeseeeeeeeseeaseeesaeaeeeesseeeeeeas 48 Appendix A How to Add a Chemical to CAD cssccccseeseeeeeneeeeeeneeseenseeeenseeeeaneesenseseenneeees 50 Step 1 Enter Chemical Information cccccccccccsssecceceeseeceeeeeeceeeseeeceeesueceeeseaeeeesseaeeeeseaeeeees 51 Step 2 NFPA Hazard Rating ccccccccccccccseeececeeeeeeseeeeeeeseeeceeeseaeeeesseaeeeesseaeeeesseeeeeesaaeeees 53 Step 3 Gene
4. Attachments 2 To print click the printer icon yen Alternately click in the menu bar at the top of the screen and choose pull down menu 3 The print popup window will now appear as in the following example from Windows a T T BE Q D age 61 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Properties Status Ready Comments and Forms Type HF Lasenet 45 Document and Stamps All C Curent view E eurent page C Pages momeli tor li Subset Al pages in range Revere pades li Gollate Page Scaling Reduce to Printer Margins M Auto Rlotate and Center Choose Paper Source by PDF page size Print to file Units Inches oom Jas 1 1 1 Printing Tips Cancel Adjust the resolution of your printer to 600 dpi or better Depending on your printer this is usually Best or Normal This quality is a better option than Draft or a lower resolution Select your printer properties and other options Click to begin printing or click to abort You have now finished printing a PDF file in ERAR SVCG je 62 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Appendix E Environmental Safety Suite SIVCO has taken on the responsibility of protecting human health and the environment through the ongoing development of software products for the environmental health and safety industry All components of the
5. CHEMATIX Waste Management Module User Manual 4 1 4 Recyclable Materials This choice is for recyclable materials including but not limited to ink cartridges fluorescent light tubes and batteries 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help l Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals 6 Click Recyclable Materials 7 You will now be transferred to page WM463 Developed by SVCG Page 13 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Recyclable Material Waste Card General Information Created By Mick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Accumulation Start Date 9 6 05 Lab Barcode Chemical Information
6. Chemical Information To add a chemical Search for a chemical to add by selecting Select Chemical Enter the constituent the total MUST add up to 100 EXACTLY select Calculate When complete select Generate Waste Card Chemical Name CAS Number Percent Hydrochloric acid 7647 01 0 000 Change bo Select Chemical bo select Chemical ooo select Chemical laoo select Chemical Total Percent 0 00 Calculate F bs i 3 3 To generate waste cards pop ups must be enabled Generate Waste Card Remove Row Add More Rows Reset 12 Click to erase all data fields Click _ a0 More Rows to add more rows to the form Click the radio button next to the chemical name Then click _Remove Row to remove the selected row and delete Its contents 13 Click if all of the information on this page is correct and if you are ready to generate your Waste Card CHEMATIX now calculates the percentages of chemical in the mixture to ensure that the percentage of chemicals in the mixture totals 100 00 Total Percent LESU 14 Click Henerate Waste Lard to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from EURER 15 You have now finished creating your Waste Card D S VC AQE 1 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 2 Chemical Mixture by Quantity This choice creates a Waste Card for a waste chemi
7. Chemical Name hydrochloric acid begins with contains exact CAS g begins with contains Search Add New Chemical Return Search Results Found 3 items CAS Number Chemical Name 647 01 0 Hydrochloric acid 689687 74 6 Hydrochloric acid reaction products with aniline 2 3 dihydro 1 4 dihydroxy 910 anthracenedione and 1 4 dihydroxy 9 10 anthracenediane Hydrochloric acid salt of polymerized triethanolamine partial tall oil acid ester fand or salt Polymerized triethanolamine tall oil acid ester palaz 38 7 and or salt hydrochloric acid salt 9 Clicka for example 7647 01 0 to view page IM575 Chemical Abstract and MSDS Details The Chemical Abstract and MSDS Details include chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information MSDS Material Safety Data Sheet 10 Click the from the generated list for example Hydrochloric acid to add this chemical to your Waste Card 11 You will now return to page WM110 Developed by VCO Page 13 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Create Waste Card General Information Created By Stevens Tyler Phone Number 555 392 3885 Department Name Biology Laboratory 426 177 Hazard Testing gt Accumulation Start Date aoe Container Type Glass Container Size Unit i i lL pH Level 3 5 xl Physical State Liquid
8. Search you will now be transferred to page WM453 search for a Chemical Enter a combination of letters that it may contain and click Search Under search results click on the chemical name To add new chemical click Add Chemical Name begins with contains C exact CASP 5 begins with contains Search Add Return 2 Enter the Chemical Name or the CAS into the appropriate field NOTE a When using a chemical name to search CAD remember that singular and plural forms of certain chemicals may refer to different chemicals b To refine your LGhemical Name or CAS search in CAD click 3 Click to return to page WM467 without making any search or selection 4 Click _222 4_ to search for your Chemical Name or CAS in CAD 5 If the chemical name or CAS IS NOT in CAD click Add You will now be transferred to page IM572 where you can create a new CAD listing See Appendix A for details on how to add a chemical to CAD SVC Oa e 10 Version 11 October 2007 CHEMATIX Waste Management Module User Manual If the chemical name IS in the CAD database a generated list will appear at the bottom of the page as in this example Search for a Chemical Enter a combination of letters that it may contain and click Search Under search results click on the chemical name To add new chemical click Add Chemical Name hydrochloric acid begins with contains exact CAS E
9. Select Chemical Information To add 4 chemical Scan 4 container enter the constituent container total must 100 select Calculate Once complete click Generate Waste Card Search for a chemical by selecting the Select 4 Chemical button enter the constituent container total must 100 select calculate Once complete click Generate Waste Card Chemical Name CAS Number Barcode Percent o has po selectChemical po SelectChermical o po Select Chemical po selectChemical SS po SelectChermical Calculate Generate Waste Card Remove Row Add More Rows Reset 8 Select the Accumulation Start Date Laboratory Container Size Unit Container Type Physical State and the LPH Level There are two methods to select chemicals availability is optional and determined by your institution 1 Enter the barcode of the chemical container 2 Search for and select a chemical by clicking _2electhemical Option 1 Enter the barcode of the chemical container 1 For each chemical scan or enter the container s barcode 2 Enter the percentage of this chemical in the mixture 3 Goon to Step 9 below Option 2 Search for and select a chemical by clicking _2electenemical 4 After clicking L2electenemical you will now be transferred to page WM1 11 by SIVCS ge 11 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Search for a Chemical E
10. To add 4 chemical item please Select from the list of options to specify the waste type Enter quantity numbers only Once complete click Generate Waste Card Contents Quantity Description select OM seet O deoo E seet o deoo ooo Generate Waste Card 4 dd More Rows 8 Select the Accumulation Start Date 9nd Laboratory 9 Select the of the recyclable materials as a number only and for example Contents Quantity Description Toner Cartridge f fold and disused 10 Click Add More Rows to add more rows to the form 11 Click Generate Waste Lard to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from KURER 12 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 13 You have now finished creating a Waste Card for recyclable material PL Developed by SIVCS Page 14 Version 11 October 2007 J CHEMATIX Waste Management Module User Manual 4 1 5 Paint and Paint Related Materials This choice is for paint and paint related materials including but not limited to paints stains varnish shellac thinners paint removers and adhesives 1 To access this functionality click the iii button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management a You will now
11. After clicking Search you will now be transferred to WM114 Edit Waste Card General Information NMEWVOOO02Cs Principal Investigator Gardner Nick Created By Gardner Nick Phone Number 555 666 7777 Department Name Biology Laboratory 476 401 Test Lab 3 Accumulation Start Date of7 705 Lab Barcode NMELO0005A Container Size Unit Bo o Fi L H Container Type Glass Physical State Liquid PH Level Select Chemical Information To edit 4 chemical Scan a container enter the constituent container total must 100 select Calculate Once complete click Regenerate Waste Card Search for a chemical by selecting the Select A Chemical button enter the constituent container total must 100 select calculate Once complete click Regenerate Waste Card Percent mo Mitric acid 7697 37 22 25 00 Change Hydrochloric acid 7647 01 0 75 00 Change Total Percent 100 00 Calculate Chemical Name CAS Number Barcode Reprint waste Card Remove Add More Rows Back You can update or change all of the inputted information on this page 1 Change and modify the information in the following fields as necessary Laboratory or Lab Barcode Container Size Unit Container Type Physical State and the PH Level 2 Under Chemical Information click to change the chemical in this row 3 You will now be transferred to page WM111 where you can search for a ch
12. Chemical Barcode 4 0 E Glass Nitric acid Poo fea f 2 NMECOOLOTY 3 00 L wiew pdf Remove Waste Card Back Container Size Container Type Physical State Chemical Name CAS Number Quantity On this page you have four alternatives 1 Print this page To print this page click on your browser On the drop down menu scroll down to and click Print You can now print this page through your browser 2 View PDF Click iew pdt to view and print this Waste Card in PDF format See Appendix B for details on how to print a PDF file from EER 3 Back Click LBack to return to page WM113 f page Edit a Waste Card 4 Remove Waste Card Click _Pemove waste Lard to remove this Waste Card from your list of Waste Cards This Waste Card will now be deleted from your lab Deleted in this case means rendered inactive to your lab CHEMATIX will always retain records of this Waste Card for future tracking purposes sloped by SIVCS Page 32 Version 11 October 2007 CHEMATIX Waste Management Module User Manual You will now be transferred to page WM1 13 Edit a Waste Card Option 2 If the Waste Card is for a chemical mixture that is not a pure chemical recyclable materials paint and paint related materials oil and antifreeze aerosols gas cylinders photo chemicals or contaminated materials you can change all previously inputted Waste Card information for example for a Chemical Mixture
13. Click 5 to close this page and return to page WM200 Hazardous Materials Pickup Worksheet 4 Scroll down to the bottom of the generated Waste Cards on page WM200 C 9 12 05 426 401 Test Lab 3 AME WOOOOS 2 0000 L C 9 12 05 426 401 Test Lab 3 AME WODOO 38 34 0000 L Toggle Add selection s to Worksheet View Details Reprint vaste Card POF The explanation for the functionalities of these buttons is as follows Toggle Click Toggle to check or uncheck Jan of the check boxes next to the Start Date on each row TELL LOOPS Developed by SVC Page 42 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Add selection s to Worksheet Click on one or more check boxes to select Waste Cards Click Aad selection s to worksheet to add the selected Waste Cards to the Worksheet The selected Waste Card s will be added to your Worksheet lew Details Click to view the details of all Waste Cards You will now be transferred to page WM481 for example Wastecard Number NMEWOOOOSS O Building Name Life Sciences Center Department Name Biology Laboratory Test Lab 3 PI Name Gardner Nick Lab Supervisor Gardner Nick Container Type GLASS Container State LIQUID Container Size 3 0 L Description CASE Content Size Unit Chlorinated paraffins C12 60 Chlorine 108171 26 2 20 0 Petroleum distillates naphtha on8o02 05 9 40 0 Sulfides tetra
14. the processing of the OSHA 300 log form the processing of OSHA 300 summary worksheets the ability to connect with university ID and authentication systems e mail notification for report submission and review Accurate and timely reporting of work related injuries illnesses and near misses are critical to providing a safe and healthful work environment OARS has been developed to comply with the new OSHA record keeping rules SIVCO 65 Version 11 October 2007
15. 100 Warehouse Room 100 MME WwOOo04P 500 0 maL 9 26 05 CRS Building 100 Warehouse Room 100 MME WOO004 500 0 g 9 26 05 CRS Building 100 Warehouse Room 100 MMEWw00004R 500 0 mL 1 The Waste Cards can be sorted in ascending order by column To do this click on the name of the column For example clicking on the column heading will arrange all of the Waste Cards by date from the oldest to the most recent and clicking on the column heading will arrange all of the Waste Cards by building beginning with the letter A and ending with Z etc 2 Clickona to edit view and print that Waste Card 4 2 2 Edit Waste Card There are two types of waste cards that can be edited Option 1 If the Waste Card is for a pure chemical Option 2 If the Waste Card is for a chemical mixture recyclable materials paint and paint related materials oil and antifreeze aerosols gas cylinders photo chemicals or contaminated materials Option 1 If the Waste Card is for a pure chemical your options to edit this card are limited as in the following example After clicking Search you will now be transferred to WM475 SIVCS 31 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Edit Pure Chemical Waste Card General Information PATE Wii Ck E Created By Scrimm Angus Phone Number 555 352 0934 Department Name Biology Laboratory 476 369 Test Lab 4 Accumulation Start 9 6 05 Lab Barcode NWMELOOOOSF Date
16. 280 More Rows to add more rows 11 Click Generate vaste Card to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from EEMAL 12 Affix the Waste Card to the correct cylinder and notify your institution s Department of Environmental Health amp Safety for pickup 13 You have now finished creating Waste Card s for non refillable gas cylinders a Developed by VCO Page 22 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 9 Photo Chemicals This choice is for chemicals used by photo labs including but not limited to fixers and developers 1 To access this functionality click the iii button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto C
17. 4 1 3 Pure Chemicals in Individual Containers This choice creates Waste Cards for waste containers whose waste chemical is pure unmixed with any other chemical This functionality permits you to generate Waste Cards for single or multiple containers 1 To access this functionality click the iii button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Photo Chemicals 6 Click Pure chemicals in Individual Containers Developed by SIVCS Page 8 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 7 You will now be transferred to page WM46 7 Pure Chemical Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location A
18. 555 666 7777 Waste Card Barcode START DATE Container Size Container Type Container State PH Level AME WOOOOST 9 14 05 3 0L GLASS LIQUID NMEWOOOO46 9 21 05 1 0L GLASS MMEW0O00O47 9 21 05 SaL GLASS NMEWOOOOSS 14 05 5 0 EA AME WOOOO46 o 21 05 5 0L GLASS AME WOOOO45 9 21 05 2 0L GLASS Reprint Waste Card POF You have two choices on this page 1 Print this page To print this page click on your browser On the drop down menu scroll down to and click Print You can now print this page through your browser 2 Print all Waste Cards Click Feprint vaste Card POF to view and print all of the Waste Cards listed on this page in PDF format See Appendix B for details on how to print a PDF file from ERDAIERH a Developed by IVCo Page 49 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Appendix A How to Add a Chemical to CAD The search for a chemical name or CAS usually begins with a page that looks like this in this example page WM114 Search for a Chemical e Enter a combination of letters that it may contain and click Search e Under search results click on the chemical name e To add new chemical click Adad Chemical Name begins with contains exact CASH begins with contains Search Add Return When searching for a chemical in CAD it may be possible that the chemical is not listed in CAD for two reasons either the inputted name or CAS is
19. C a605 D 7 05 C 7 05 a Click either i l l or Worksheet to arrange the Waste Cards in these columns in ascending order b Clicka waste Card code to view the general information for that Waste Card for example MME WwOOO002G 34 0000 L AME WOOO002H 34 0000 L gt Page 41 Version 11 October 2007 CHEMATIX Waste Management Module User Manual General Information MMEVVOOO02H Principal Investigator Gardner Nick Created By Gardner Nick Phone Number 555 666 7777 Department Name Biology Laboratory 426 401 Test Lab 3 a Accumulation Start Date 9 7 05 Lab Barcode NMELODDO5A Container Size Unit ho o LS Container Type Glass Physical State Liquid zf PH Level Select Chemical Information To edit a chemical Scan a container enter the constituent container total must 100 select Calculate Once complete click Regenerate Waste Card Search for a chemical by selecting the Select 4 Chemical button enter the constituent container total must 100 select calculate Once complete click Regenerate Waste Card Chemical Name CAS Number Barcode Melts eI Nitric acid 7697 37 2 Hydrochloric acid 7647 01 0 Total Percent 100 00 Reprint Waste Card Close c Click _ReprintWaste Card or view pdf depending upon the page format to view and print the Waste Card in PDF format See Appendix B for details on how to print a PDF file from KIGSGGALEEN G d
20. Cabinet Regulation Resource Management and System Security The ultimate goal is to provide universities and research firms with the ability to e make bioagent inventory management an effortless and simple process by reducing the amount of labor and frustration involved in tracking biological material inventory e fully govern the issuance and management of biosafety permits for biological substances e efficiently manage biosafety labs cabinets autoclave licensing and inspections e empower users with information presented in a well organized concise and highly usable manner e readily facilitate regulatory compliance by providing the frame work in which all governing agencies can monitor and control biological inventory With broad functionality to facilitate Biological Material Tracking Inventory Management Biosafety Permit and Inspection Governance Biosafety Labs Cabinet Regulation and Resource Management BioLogistix is at the forefront of research management by providing the most rigorous and robust environment in which to track controlled substances and maintain compliance with governmental regulations and mandates The main modules include RadioLogistix Designed to comprehensively track and manage radioactive material purchase possession use and disposal this innovative solution has full functionality to e universally track detailed profiles of radioactive material inventory equipment and radiation emitting devices SIVCO
21. Card Container Size 9 12 05 NMEWOOOO37 2 0L f 9 12 05 NMEWOOOO3S 30L o g 12 05 NMEWOOOO36 20L Waste Card Number Add to worksheet Remove From Worksheet cave Worksheet save amp Ssubmittor Pickup List Vywaste Cards NOTE If you save a worksheet in a CHEMATIX session but not submit that worksheet for pickup See section 4 4 4 Save amp Submit the Pickup Worksheet below it will appear on the CHEMATIX home screen on your next login to as a safety reminder that you have waste that has not yet been submitted for pickup 4 4 4 Save amp Submit the Pickup Worksheet 1 On page WM200 correct or modify the Pickup Worksheet s Location Pickup Contact and Pickup Contact Phone 2 In the data field write the pickup instructions for the Hazardous Material pickup person for example when the lab will be open who to contact to pick up the waste containers and any special instruction etc sloped by SIVCS age 47 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 3 Click Save amp submittor Pickup when you are satisfied with all of the information on the Pickup Worksheet 4 5 List Worksheets Submitted for Pickup This function permits users to view and print the Worksheets submitted for pickup 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste M
22. E Hydrochloric acid 7647 010 p m E Opo eea seset Seet E fon Select m Eses Opo eea H seet seet E foo Select Eses O oo Select F Select Select o oo Select Search Refresh Generate vaste Card Remove Add More Rows 9 Click _Refresh_ to refresh the screen and bring it up to date Click Add More Rows to add more rows to the form To remove a row and its contents click the check box es on the left next to the container size Then click Remove 10 Click Generate Waste Card l 11 The information for the Waste Card will now be generated You will now be transferred to page WM468 Pure Chemical Waste Card General Information Created Ey Mick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory 476 401 Test Lab 3 Secu cee Start 10 7 05 Lab Barcode NWMELOOOOSA Chemical Barcode AEE Container Size Container Type Physical State Chemical Name CAS Number 2G Glass Liguid Mitric acid 7697 37 2 2 00 L Wiew pdf 12 Click iew pdf to view and print a copy of this Waste Card in PDF format See Appendix B for details on how to print a PDF file from ERSA 13 Affix the printed Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 14 You have now finished creating Waste Card s for a pure unmixed chemical a Developed by SIVCS Page 12 Version 11 October 2007
23. begins with contains Search Add Return Search Results Found 3 items CAS Number Chemical Name 7647 01 0 Hydrochloric acid 68987 74 6 Hydrochloric acid reaction products with aniline 2 3 dihydro 1 4 dihydroxy 9 10 anthracenedione and 1 4 dihydroxy 9 10 anthracenedione Hydrochloric acid salt of polymerized triethanolamine partial tall oil acid ester fand or salt Polymerized triethanolamine tall oll acid ester oe andor salt hydrochloric acid salt 6 Clicka for example 7647 01 0 to view page IM575 Chemical Abstract and MSDS Details The Chemical Abstract and MSDS Details include chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information MSDS Material Safety Data Sheet Click the from the generated list for example Hydrochloric acid to return to page WM467 Your selected chemical will be added to a list for generating Waste Cards 7 Enter the Container Size Container Type Physical State and Quantity of the chemical in the container for example 8 Page WM46 7 will now appear as in the following example TTT Developed by VCO Page 11 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Container Size Container Type Physical State Chemical Name CAS Number Barcode Quantity Co a ed nitric acid 7097 37 2 NMECOOTDVe o JEN chengell O foo me H css J Liquid
24. di C20 24 alkyl O069155 37 9 20 0 sulfurized lard oil tall oil fatty acids methyl esters Sulfurized lard oil tall oil fatty 068938 28 3 20 0 acids methyl esters From this page you can review and select which Waste Cards you wish to add to your Worksheet a To add Waste Cards to your Worksheet click the check box es next to the Waste Card number b Scroll down to the bottom of page WM481 and click _ 400 Selections ta vvorksheet The selected Waste Card s will be added to your Worksheet Reprint vaste Card POF a Click the check box es to select Waste Card s b Click Reprint vaste Lara POF to view and print the selected Waste Cards in PDF file format See Appendix B for details on how to print a PDF file from Z Adobe Reader 5 When the Waste Cards have been added to your Worksheet your Pickup Worksheet will look like the following example on page WM200 by SIVCS ge 43 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Hazardous Materials Pickup Worksheet Created By Department Phone Email Address Location Pickup Contact Pickup Contact Phone Instructions Start Date 9 8 05 COo gz8 05 978 05 Gardner Mick Biology 555 660 7777 chemusera sivco cam 476 401 Test Lab 3 Gardner Mick 555 666 7777 Waste Card Container Size AME WOOOUOS1 ok NMEWOOOOSS 0 0 E4 MME WOOOO SS 0 0 EA waste Card Number Add to Work
25. in the template This option also permits users to create a new Waste Card from a Waste Card Template to modify a Waste Card name and to remove a Hotlist entry SIVCS 6 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Option 4 4 4 Create Pickup Worksheet permits users to create Pickup Worksheets A Pickup Worksheet notifies Hazardous Material personnel that there are wastes that they are required to collect and transport to treatment or disposal facilities A Pickup Worksheet is created after the waste chemical container is ready and after a Waste Card for that waste chemical container is generated printed and affixed to the waste container Option 5 4 5 List Worksheets Submitted for Pickup permits users to list and view the Pickup Worksheets submitted for pickup SIVCO 7 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 Create Waste Card This function permits users to create Waste Cards A Waste Card is a unique identifying label attached to a waste container A Waste Card describes the chemical constituents of the waste in the container as well as other required information including but not limited to the waste container s barcode creator place of origin and CAS The Waste Card is then added to a Pickup Worksheet which is a notification for Hazardous Material personnel to collect the waste from the labs and to transport such wastes to treatment or disposal facilities
26. not limited to fixers and developers 14 To access this functionality click the iii button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 15 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 16 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 17 Click on the link Greate Waste Card 18 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals Contaminated Materials 19 Click Contaminated Materials 20 You will now be transferred to page WM497 Developed by SVCG Page 25 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Contaminated Material Waste Card General Information Created By Stevens Tyler Phone Number 555 392 3555 Department Name Biology Laboratory Select Location Accumulation Start Date 6 1 06 Contamination Type m Chemical E Biological C Radioactive Contaminated Material Information Contaminated Materials Contaminated By a To generate waste cards
27. 2007 CHEMATIX Waste Management Module User Manual particularly dangerous because they may explode if they are subjected to heat light friction or mechanical shock Peroxide Formers peroxidizable materials can form peroxides in storage generally when in contact with the air These peroxides present their most serious risk when the peroxide contaminated material is heated or distilled but they may also be sensitive to mechanical shock Many of these are time sensitive Fetal Agents are those chemical substances that can affect the health and well being of the fetus Teratogens are chemicals that may cause non inheritable genetic mutations or malformations in the developing fetus birth defects Teratogens may halt the pregnancy outright Mutagens are agents that change the hereditary genetic material that is a part of every living cell Such mutations are probably an early step in the sequence of events that ultimately lead to the development of cancer Controlled substances are drugs or chemical substances whose possession and use are regulated under the Controlled Substances Act Bioagents biological agents are viral bacterial fungal or parasitic substances that cause disease and or illness Flammable 1 and Flammable 2 are institution specific Contact your Department of Environmental Health amp Safety for specifics The same procedures are used to generate reports of all hazardous chemicals in your labs In the
28. 5 Lab Barcode Chemical Information To add a chemical item please Select from the list of options to specify the waste type Enter the size and unit information Once complete click Generate Waste Card Container Size Contents Description ooo select Sete i Generate vaste Card Add More Rows 7 Select the Accumulation Start Date qnd Laboratory 8 Select the of the oil and antifreeze materials Container Size and Description 9 Click Add More Rows to add more rows to the form 10 Click Generate Waste Lard to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from ERMA 11 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 12 You have now finished creating a Waste Card for aerosols eoet bhp Developed by SIVCS Page 20 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 8 Gas Cylinders This choice is for liquefied non liquefied and dissolved compressed gases stored in non refillable cylinders 1 To access this functionality click the disk button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your instit
29. 64 Version 11 October 2007 CHEMATIX Waste Management Module User Manual e manage online submission of authorization requests and isotope permits required for the procurement possession use and disposal of radioactive substances e associate all radioactive materials inventory with approved protocols possession limits requisitions required user training equipment certification and lab registration e comprehensively track and manage generation and disposal of all radioactive waste e maintain detailed profiles associated registration information and inspection histories for equipment devices and approved laboratories in which radioactive materials will be handled and stored e manage inspections and incidents for laboratories storage devices leak tests and instrument calibration with maintenance of detailed histories e control possession limits of radioactive materials for Pls labs buildings and departments through association of physical inventory with all isotope requisitions pending approval e create a broad variety of standard and ad hoc reports for radioactive material inventory isotope permits and possession authorizations equipment registered labs waste accumulation and disposal user training profiles and possession limits e maintain detailed training information for users requiring certification to possess and use radioactive materials e track contamination area monitoring and leak tests e facilitate procurement of ra
30. CHEMATIX Chemical Management Software Waste Management Module Version 11 PETTITT Version 11 October 2007 CHEMATIX Waste Management Module User Manual CHEMATIX Manuals and Guides The full list of comprehensive step by step instructional manuals includes CHEMATIX User Manual CHEMATIX Environmental Health amp Safety User Manual CHEMATIX Store Management Manual CHEMATIX Super User System Administrator Manual CHEMATIX Glossary SIVCS i Version 11 October 2007 CHEMATIX Waste Management Module User Manual Table of Contents BS aac eee sere Seat eee nese eens tar eeetnne cee oeeme enn E 2 1 1 CHEMATIX Process Flow DiaQram cccccesecccseseeceeeeecseeceecsuecessucessaeeessueeessaseessageessaaes 3 1 AEN OCCU OID era E EEE oct seas pene cy weustea ee EEEE aus syemuen sean evesvan 4 Panter CONT derd IONS aaria cate sadecumes eae eea eeaciesee ete gaade E E 4 2 Generate Reports for Hazards in My Area ccccccsssseeeseesseeeeceneeeescenseeeeeeeseessonnseeesoonseessooaes 1 3 Register for HMTF Training sinctisiecscwensesses erie wstcceteneccunnescanecscwenceesecetbewsten cnx nedanvedeisecsdvencausesativeosss 4 4 Manage Laboratory WaSte cccccssecssssseeseeseeeeesseecenseesenseeseenseeeenseeeeansesoesessonseeeenseesoessessnonss 6 4l Crede WISE CIO see E E E E ERE ESEE AET SE 8 4 1 1 Chemical Mixture by Percentage ccccccsscecceeeeceeececseneecceue
31. E t 10 26 2005 12 30 147 Training Center 4 Safety Commons AVAILABLE C iir 0irz005 06 45 z207 Safety Training 1 Safety Commons AVAILABLE Register Cancel Registration Reset 5 Click on a radio button to select an appropriate HMTF training date time and site SIVCS 4 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Click to register for your selected HMTF training date and time Click to cancel your selection of radio button To cancel your registration for HMTF training click on the radio button to select the HMTF training date and time that you wish to delete Thereafter click _ Cancel Registration Your registration for HMTF training at that date and time is now cancelled SIVCO 5 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 Manage Laboratory Waste These functionalities permit users to perform waste management duties within CHEMATIX including but not limited to creating Waste Cards and submitting Pick Up Worksheets Based on institutional business rules some institutions may require hazardous waste training before these functionalities can be used Please contact your CHEMATIX System Administrator for more details Also please contact your institution s Department of Environmental Health amp Safety for the proper procedures for handling and disposing of chemical waste 1 To access this functionality click the button at the top
32. Environmental Safety Suite are designed as web enabled enterprise applications built upon J2EE technology This allows each solution to be easily integrated with other systems and for all solutions to be fully implemented in conjunction as one complete Environmental Safety Enterprise Solution Each innovative solution within the Environmental Safety Suite also has the unique ability to be implemented and operated individually providing precise solutions for specific mandates relating to Chemical Management Bioagent Material and Research Permit Management OSHA Reporting Hazardous Training Management etc Each of the Environmental Safety Suite software products is scalable fully customizable able to integrate with existing authentication systems fully integrated with CHEMATIX and the each of the other Environmental Safety Suite applications We invite you to review the currently available software solutions as well as the upcoming products currently under development If protecting the environment and ensuring community safety according to governmental mandates through accurate reporting complete record management and comprehensive inventory control of all scientific materials throughout their entire system life cycle is your business let SIVCO assist you in meeting your needs with the most innovative and comprehensive suite of Environmental Safety Solutions available SIVCO s Environmental Safety Suite features the following innovati
33. S 6 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 7 You have now finished creating a Waste Card from a Template in your Hotlist 4 3 2 Remove a Hotlist Waste Card 1 Click on the radio button ol of the Hotlist name that you wish to remove 2 Click on the button D S VC AQE or Version 11 October 2007 CHEMATIX Waste Management Module User Manual 3 The chosen Hotlist template is removed from your Hotlist Waste Card Hot List The selected tem was removed from your hot list 4 3 3 Modify a Hotlist Name 1 Click on the radio button of the Hotlist name that you wish to modify for example 1 acetic acio wm 0o01 2 Click Modit Hot List Mame 3 You will now be transferred to page WM119 for example Modify Hotlist Name Make a proper change to the name and click Save Hotlist Display Name ACETIC ACID hd O01 Chemical Name CAS Number Percentage o Acetic acid glacial 19 10 00 Water 90 00 Dave 4 Modify the Hotlist Display Name 5 Click _ Save New Hotlist Name when you are satisfied with the new Hotlist name 6 The following message will be generated Waste Card Hot List Waste Card Hot fist tem was saved successfully Developed by VCO Page 38 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 4 Create Pickup Worksheet This function permits
34. This choice creates a Waste Card for a waste chemical mixture whose constituents are calculated by percentage 1 To access this functionality click the MASM button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals Contaminated Materials 6 Click Chemical Mixture by Percentage 7 You will now be transferred to page WM1 10 Developed by SVCG Page 10 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Create Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Accumulation Start Date 97 05 Lab Barcode Container Size Unit o o H L Container Type Glass Physical State Liquid PH Level
35. aboratory 476 401 Test Lab 3 Accumulation Start Date bazos oo Lab Barcode NMELOODD5A Container Size Unit jo i eo H Container Type Glass Physical State Liquid PH Level Select Chemical Information To add a chemical Scan a container enter the constituent container total must 100 select Calculate Once complete click Generate Waste Card Search for a chemical by selecting the Select 4 Chemical button enter the constituent container total must 100 select calculate Once complete click Generate Waste Card Chemical Name CAS Number Barcode Percent 20 00 Change Sulfides tetra di C20 24 alkyl 69155 37 9 20 00 Change Chlorinated paraffins C12 60 Chlorine 108171 26 2 Petroleum distillates naphtha s002 05 9 40 00 Change 20 00 Change Total Percent C Calculate Sulfurized lard oil tall oil fatty acids methyl esters Sulfurized lard oil tall oil fatty acids methyl esters bG9S5 26 3 Generate vaste Card Remove Row Add More Rows Reset This is your Waste Card Template This Template will enable you to easily create a new Waste Card 4 Change and modify the Template as necessary in order to create a new Waste Card 5 When you are satisfied that the information in the Template is correct click Generate Waste Lard to generate view and print your Waste Card in PDF file format See Appendix B for details on how to print a PDF file from EETA
36. aint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals 6 Click 2il and Antifreeze 7 You will now be transferred to page WM457 Developed by SIVCS Page 17 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Oil and Antifreeze Waste Card General Information Created By Mick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Accumulation Start Date 9 8 05 Lab Barcode Chemical Information To add a chemical item please Select from the list of options to specify the waste type Enter the size and unit information Once complete click Generate Waste Card Container Size Contents Description Do Seea fe Select hoo Seea pe Seca hoo Seea se Seca boo Seca x Seca hoo Seea x Seca Generate vaste Card Add More Rows 8 Select the Accumulation Start Date gnd Laboratory 9 Select the of the oil and antifreeze materials Container Size and Description 10 Click Add More Rows to add more rows to the form 11 Click Generate waste Lard to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from EMA 12 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 13 You have now finished creating a Waste Card for oil and a
37. al Waste Card Hot List Select a hot listed item from the list and do one of the following To create new waste card from the hot list item click Create New Waste Card To change the name click Modify Hot List Name To remove from the hot list click Remove Global Waste Card Hotlist Saved Global 02 28 2006 Solvent Waste Geza s Global Solvent Saved 03 15 2006 Peter s Explosive Nitrogen Qty acetane April 2006 Waste Card Hotlist 4 Diluted HCI 10 C 2 Solvent Waste 3 Petrofied bile Create New vaste Card Modify Hot List Name Remove NOTE The Global Waste Card Hotlist is created by a Hazardous Waste Operator and can be viewed by all users In contrast the Waste Card Hotlist is the templates that the user has created There are three choices on this page Option 1 4 3 1 Create a Waste Card from a Template Option 2 4 3 2 Remove a Hotlist Waste Card Option 3 4 3 3 Modify a Hotlist Name 4 3 1 Create a Waste Card from a Template 1 Click on the radio button of the Template from which you wish to create a Waste Card for a chemical mixture 2 Click on the Create New waste Card button 3 You will now be transferred to page WM110 SIVCS 36 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Create Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology L
38. anagement You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution 2 Scroll down to Manage Laboratory Waste Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 4 Worksheets Submitted for Pickup 3 Click on the link Worksheets Submitted for Pickup 4 You will now be transferred to page WM125 where a list of all submitted Worksheets will be displayed 4 Submitted Worksheets Worksheets submitted for pickup Location 426 401 Test Lab 3 Dept Biology Submitted Date 9 21 05 WORK SHEET 2005 0014 j WORKSHEET 3 Click the d link for example Location 476 401 Test Lab 3 WORKSHEET 2005 0014 Dept Biolosy Submitted Gate 97 21705 WORK SHEET 2005 0015 Location 426 401 Test Lab 3 Dept Biology Submitted Date 9721705 WORKSHEET 2005 0016 6 The contents of the Worksheet will now appear on Location 426 401 Test Lab 3 page WM128 for example Dept Biology Submitted Date 9 21 05 WORKSHEET 2005 0019 Developed by VCO Page 48 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Hazardous Materials Pickup Worksheet Worksheet Number 2005 0014 Principal Investigator Gardner Nick Created By Gardner Nick Department Biology Telephone 555 666 7777 E mail Address chemuser siyvco caom Location Test Lab 3 Pickup Contact Gardner Mick Pickup Contact Phone
39. aneeessaaes 65 SIVCS ii Version 11 October 2007 CHEMATIX Waste Management Module User Manual Preface Welcome to CHEMATIX the first full spectrum chemical management solution available in North America with the full featured capability of tracking chemicals from point of entry as inventory to point of exit as waste as well as every point in between with tremendous detail With powerful modules to facilitate Inventory Management Waste Management Resource Management Financial Management and Web Procurement CHEMATIX is at the cutting edge of research management by providing the most rigorous and robust environment in which to track controlled substances and maintain compliance with all governmental regulations and mandates This comprehensive web based solution is comprised of five management modules Inventory Management The essential management module which allows CHEMATIX to store detailed information about every substance in the system providing the foundation for regulatory compliance environmental safety and inventory research and budget control is built All substances are tracked via scanning or manual entry of barcodes attached to each item upon acceptance into the system at point of entry Storage locations including warehouses laboratories and specific shelves are also assigned barcodes and associated with a chemical inventory A complete history of each bar coded item is maintained from point of entr
40. ased on institutional business rules Please contact your CHEMATIX System Administrator for more details 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help l Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution 3 The registration for HMTF training is a configurable option that varies based on your institution The following outlines some possible ways in which you may complete your registration Option 1 Register for training via Chematix Selecting the link Register for HMTF Training will take you to page WM181 Follow Step 4 below in this user manual to continue Option 2 Register for training online via your university s website Selecting the Hazardous Waste Training ink will take you to your university s website where you can sign up for the training Option 3 Use SIVCO s Training Record Management System which can be integrated with CHEMATIX This application will be available in the near future 4 You will now be transferred to page WM181 Register for HMTF Training Your HAMTF Training expires 10 07 27006 Please select 4 training date and click Register for that session Date Time Room Number Lab Name Building Status C 10 12 2005 08 30 207 Safety Training 1 Safety Commons AVAILABL
41. ave amp Request Review 1 Click Save amp Request Review to save the data entered in this form and to request a review of this data by your institution s Department of Environmental Health amp Safety NOTE All newly created Chemical Abstracts in CAD will be flagged for review by your institution s Department of Environmental Health amp Safety 2 You will now be transferred to page IM11 1 Add Chemical Containers to your Inventory Lookup chemical information The CAD has been created successfully 3 Your new CAD entry has been created successfully a Developed by SIVCS Page 60 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Appendix B How to Print a PDF File from Acrobat Reader 1 After the appropriate button is clicked the PDF file will open in the ERTA window for example Adobe Reader NME W 000038 pdf E Fil Edt View Document Tools Window Help HAZARDOUS WASTE EPA and University regulations prohibit improper disposal lf found contact the GIT Environmental Health and Safety department at 404 894 5042 or the local police department NMEVVO0O0038 Accumulation Start Date 2005 05 12 Created By jcardnear Nick Pt A Hick Department Building Name Room No Phone picky uit ectonces aor ________ Chlorinated paraffins C1z 60 Chlorine 20 00 Patrolaunm distillates naphtha Bulfurizad lard oil tall oil Eatery gaara Signature
42. cal mixture whose constituents are calculated by quantity that is by L mL g kg fl oz gal Ib etc Waste 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management SOP You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 2 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 3 Click on the link Create Waste Card 4 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Photo Chemicals 5 Click Chemical Mixture by Quantity Developed by SVCG Page 2 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 6 You will now be transferred to page WM451 Chemical Mixture by Quantity Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Se start Baas ooo Lab Barcode iz Container Size o o L Container Type Glass Physical State Liquid PH Level Select Chemical I
43. card by selecting a chemical name from the list If needed add a new chemical to the CAD by selecting Add New Chemical Chemical Name hydrochloric acid begins with contains exact CAS g begins with contains Search Add New Chemical Return Search Results Found 3 items CAS Number Chemical Name 7647 01 0 Hydrochloric acid 68987 74 6 Hydrochloric acid reaction products with aniline 2 3 dihydro 1 4 dihydroxy 9 10 anthracenedione and 1 4 dihydroxy 9 10 anthracenedione 68132 38 7 H drochloric acid salt of polymerized triethanolamine partial tall oil acid ester and or salti Polymerized triethanolamine tall oil acid ester andor salt hydrochloric acid salt 7 Click a for example 7647 01 0 to view page IM575 Chemical Abstract and MSDS Details 8 The Chemical Abstract and MSDS Details include chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information MSDS Material Safety Data Sheet 9 Click the from the generated list for example Hydrochloric acid to add this chemical to your Waste Card 10 You will now return to page WM451 Developed by VCO Page 5 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Chemical Mixture by Quantity Waste Card General Information Created By Stevens Tyler Phone Number 555 392 3685 Department Name Biology Laboratory Select Location Ac
44. ccumulation Start Date fioy17 05 Lab Barcode Chemical Information For each pure chemical container Do ONE of the following Container with barcode Enter scan the container barcode then select Refresh Container missing barcode Select Search to look up the chemical information change the quantity container type amp physical state then select Refresh Once complete select Generate Waste Card Container Size Container Type Physical State Chemical Name CAS Number Barcode Quantity Refresh Generate Waste Card Remove Add More Rows 8 Select the and the or the Lab Barcode 9 This page permits you to generate Waste Cards for single or multiple containers containing pure unmixed chemicals This is typically used for chemicals in their original containers 10 Each line is for one container of waste chemical only 11 There are two methods to select pure chemicals Option 1 Enter the barcode of the chemical container Option 2 Select a chemical by clicking Search Option 1 Enter the barcode of the chemical container 1 Enter the and unit Container Typel Physical State Barcode and Quantity of chemical in the container and unit for example a Developed by VCO Page 9 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 2 Goon to Step 8 below Option 2 Select a chemical by clicking Search 1 After clicking
45. cific types of waste cards i e aerosols see the section 4 1 Create Waste Card SIVCS 34 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 3 Waste Card Hotlist This function permits users to create a new Waste Card for chemical mixtures from a Waste Card Template to modify a Waste Card name and to remove a Hotlist entry The Waste Card Hotlist is a list of Waste Card Templates Templates are a convenient way for users to create Waste Cards that contain similar information Each user can have his or her own unique Hotlist This functionality is available only for chemical mixtures To create a Waste Card Template see Create a Waste Card Template for Chemical Mixtures in 4 1 1 Chemical Mixture by Percentage above 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Waste Card Hot List 5 You will now be transferred to page WM118 peaatbnnnay Developed by VCO Page 35 Version 11 October 2007 CHEMATIX Waste Management Module User Manu
46. cumulation Start Date lay 06 Container Type Glass Container Size o o Select PH Level Select Physical State Liquid Chemical Information To add a chemical Scan a container enter the constituent s quantity select Calculate Once complete click Generate Waste Card Search for a chemical by selecting the Select 4 Chemical button enter the constituent s quantity select Calculate Once complete click Generate Waste Card Enter the chemical s name and CAS enter the constituent s quantity select Calculate Once complete click Generate Waste Card Chemical Name CAS Number Quantity Hydrochloric acid 7647 01 0 0 00 Select gt Change 0 00 Select Select Chemical ooo Select select Chemical poo Select select Chemical poo Select select Chemical Total olume 0 00 L Total Mass 0 00 kg Calculate To generate waste cards pop ups must be enabled Generate Waste Card Add More Rows Remove Rows Reset 11 Click to erase all data fields Click 400 More Rows to add more rows to the form Click the radio button next to the chemical name Then click Pemeve Row to remove the selected row and delete its contents 12 Click if all of the information on this page is correct and if you are ready to generate your Waste Card CHEMATIX now calculates the volume and the mass of the chemicals in the mixture 13 Click _benerate Waste Vara to view and pri
47. d defined as the maximum exposure concentration of a given chemical in the workplace from which one could escape within 30 minutes without any escape impairing symptoms or any irreversible health effects This value is normally referred to in respirator selection Primary Hazard refers to the major or most important reason why this chemical is hazardous Carcinogen Status is the likelihood for a chemical to cause cancer in humans Skin Designation refers to the danger of a chemical substance to be absorbed through the skin SIVCS 56 Version 11 October 2007 CHEMATIX Waste Management Module User Manual TWA Time Weighted Average is a term used in the specification of Occupational Exposure Limits OEL s to define the average concentration of a chemical to which it is permissible to expose a worker over a period of time typically 8 hours STEL Short Term Exposure Limit is the maximum permissible concentration of a material generally expressed in ppm in air for a defined short period of time typically 5 or 15 minutes depending upon the country that a person can be exposed to a certain chemical This concentration is generally a time weighted average TWA over the period of exposure These values which may differ from country to country are often backed up by regulation and therefore may be legally enforceable Ceiling Level or Ceiling Value is the maximum permissible concentration of a hazardous material in the working env
48. d education glassware and trash contaminated with chemicals chemical spill clean up debris oils paints maintenance cleaners gas containers and pesticides For the proper procedures for handling and disposing of chemical waste contact your institutions Department of Environmental Health amp Safety The availability of functionalities within CHEMATIX is optional and is determined by your institution Not all functions will be available to all users Printer Considerations Before generating and printing barcodes or Waste Cards it is advised that you adjust your printer settings for optimum results To correctly configure your printer set the resolution to at least 600 dpi Depending on your printer this is usually Best or Normal This quality is a better option than Draft or a lower resolution NOTE e A PDF program like Adobe Acrobat Reader is required to generate and print barcodes e You must enable popups to run CHEMATIX SIVCO iv Version 11 October 2007 CHEMATIX Waste Management Module User Manual To enter the Waste Management Module click the CHEMATIX screen button at the top of the Home Procurement Inventory Waste Fiscal Resources Help 2 Generate Reports for Hazards in My Area This functionality permits Pl s and Lab users to generate lists of hazardous chemicals in their labs Hazards are defined by your institution and are marked as such in CAD by yo
49. dioactive materials with strict hierarchical approval process and association with possession and use permits Training Records Manager The Training Records Management System provides web enabled access to all employee training records pertaining to all required certifications necessary to ensure community and personal safety as well as safe work practices This comprehensive system will provide user access to existing certification levels pending expiry dates training course descriptions specific employment requirements online class sign up and training history in compliance with local state and federal requirements for radiation chemical biological hazardous waste and environmental safety Online Accident Reporting System OARS The Online Accident Reporting System OARS has been developed to make reporting easier provide consistency in reporting data assess trends and ultimately contribute to injury prevention Originally developed in conjunction with leading research institutions the intention of the system is to electronically automate the process of reporting work related injuries and illnesses on campus through an offering of mandatory forms via online access OARS features online submission of accident and near miss reporting the processing and updating of OSHA forms the ability to track review and modify existing reports access for Environmental Health amp Safety personnel to review and modify submitted reports
50. each of children 53 Keep ina cool place 2 There are 64 safety phrases from which to choose Click the click boxes for all phrases that apply 3 Click to associate the selected safety phrases with your chemical 4 Click to clear this form of all checked boxes You can now begin to re select the appropriate safety phrases Step 10 Physical Characteristics Enter the physical characteristics of your chemical into the final group of data fields Physical Characteristics Molecular Weight Specific Gravity MeltingFreezing Point om oF Boiling Point om oF Flash Point om oF Vapor Pressure mmHg at Temperature Normal State unspecified eee Eng sloped by SIVCS age 59 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Step 11 To Finish When you have finished filling in the appropriate Chemical Abstract fields scroll down to the bottom of the page where you will see the following buttons save amp Request Review Reset You now have two options Option 1 Reset 1 Click to clear this form of all inputted data except for the data that you uploaded from the Chemical Abstract page IM573 for example the A Ital Meta and elds 2 You can now begin to fill in the Chemical Abstract form again 3 Go back to Step 1 Enter Chemical Information section of this instruction manual for help in completing the empty fields on this Chemigal Abstract page IM572 Option 2 S
51. eeseeeessaueeeseeeesseeessaees 10 4 1 2 Chemical Mixture by Quantity setene seca tet aeteeceo mete cena ece eden unas eaeenpenech aeseiyaqeeen lt cauerseneenee eee 2 Create a Waste Card Template for Chemical Mixtures cccccccccsseseeeeeeeseeeeeeeeeeeeeesaaeeeeeeeeeessaaaaeees 6 4 1 3 Pure Chemicals in Individual Containers cccccccccsseeceeeeseeeeeseeeeeesseeeeeeeseaeseeseeeeeeeeas 8 4 1 4 Recyclable Materials c ccccccsscccccseeeceeeeeeseeeeesseeeeseeeceeseeesessaeeesseaeeessaeeesseeeeesaeseesaness 13 4 1 5 Paint and Paint Related MaterialS cccccccccccseeeeseeeeeeeeeeeeseeseesseeeeeseaeeeeseeeeeseeeesaess 15 4 do Oland FAC C ZC vacccanee ghar sacstatatetdataastantebadshonauke sacgudactetasataatiouantenasaeduagiihen doumeautunaosents 17 A Nal FACTO SOI S encecitereneece areipaoetesenungnoiiaaeacsieue ame tieei E hue enorme E A 19 7 oa Colo OVIE E E E E E E O 21 Aided PNOO CNC MINCE resne E E E EEE 23 4 1 10 Contaminated Materials ccccccccccssecceceeeseceeeeeeeeeeseeeceeseeeeeeeseeaeeeeseeaeeessaeseeeesaeeeeess 25 4 1 11 Create a Waste Card Template for Chemical Mixtures cccscccecesseeeeeeeeeeeeeeeaeeeees 27 A COSS VOU MOU Dooren E E E E Guataatancetases 27 42 Eala Wie ONO een E E EEEE 30 4 2 1 Search for an existing Waste Card ccccccccccccccesseceeeeeeeceeeaeeeeeeeseaeeeeseeaeeeeseeaeeeessaaeeess 30 a22 ELN EE Otc 6 e E EE E E E 31 4 3 Waste Card Hotlist
52. emical in CAD by chemical name or by CAS Search for a Chemical Developed by VET age 33 Version 11 October 2007 4 CHEMATIX Waste Management Module User Manual For information on how to search for a chemical in CAD please see 4 1 1 Chemical Mixture by Percentage Option 2 Change and modify the constituent percentage as necessary Click Calculate CHEMATIX now totals the chemical percentages in the mixture or the quantities of the mixture If by percentage the total must add up to 100 exactly Total Percent ay Click _ 08 More Rows to add more rows to the form To delete a row and its contents click the radio button next to the chemical name Then click Remove Click to return to page UM113 Edit a Waste Card without making any changes Click Add More Rows to add more rows to the form Click _Beptint Waste Lard to view and print your Waste card in PDF format See Appendix B for details on how to print a PDF file from ERMER 10 You have now finished editing a created Waste Card for a chemical mixture If you wish to edit a Waste Card for recyclable materials paint and paint related materials oil and antifreeze aerosols gas cylinders photo chemicals or contaminated materials you can change all previously inputted Waste Card information First Search and Select the waste card as explained in 4 2 1 Next edit the waste card For a detailed explanation on how to edit spe
53. ercent 100 00 Calculate To generate waste cards pop ups must be enabled Generate Waste Card Remove Row Add More Rows Reset This is your Waste Card Template This Template will enable you to easily create a new Waste Card 1 Change and modify this Waste Card Template as necessary in order to create a new Waste Card 2 When you are satisfied that the information in the Template is correct click Generate Waste Lard to generate view and print your Waste Card in PDF file format See Appendix B for details on how to print a PDF file from EROALE 3 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 4 You have now finished creating a Waste Card from a Template in your Hotlist 5 For more detailed information on Hotlists including how to remove a Hotlist card or how to modify a Hotlist name please refer to 4 3 Waste Card Hotlist in this Waste Management Module User Manual SIVCS 29 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 2 Edit a Waste Card This function permits Pl s and Lab Users to view modify and print previously generated Waste Cards All Waste Cards must be generated prior to pickup 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management SE You will
54. following example the PE link was clicked 1 A list of all PEC chemicals in your lab locations is generated on page WM478 for example Hazards in My Area PEC Container Content Expiration Size Size Date NMECOOICIx 7722 04 1 Hydrogen peroxide aqueous solutions 40 to 60 12 25 05 NMECOOICIS 7601 90 53 Perchloric acid with more than 50 but not more than 72 acid by mass 250 00 mL 250 00 mL 12 25 05 Click the chemical s to view this container s chemical details on page SC430 Scroll down to the bottom of page SC430 and click Print fto print this container s chemical details Barcode CAS Container Description SIVCS 2 Version 11 October 2007 CHEMATIX Waste Management Module User Manual CAS 2 Click the chemical s to view CAD information 3 To print the list of hazards generated on page WM478 click on your browser On the drop down menu scroll down to and click You can now print through your browser SIVCS 3 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 3 Register for HMTF Training This functionality permits all CHEMATIX users to register for HMTF Hazardous Materials Treatment Facility training Users who have successfully completed HMTF training are usually the only individuals authorized to perform waste management duties including but not limited to creating Waste Cards and submitting Pick Up Worksheets This training option is available b
55. fully c To retrieve this saved Pickup Worksheet click the CHEMATIX screen button at the top of the Home Procurement Inventory Waste Fiscal Resources Help Waste Management d You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Developed by VCO Page 45 Version 11 October 2007 CHEMATIX Waste Management Module User Manual e Scroll down to Manage Laboratory Waste Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheet Waiting To Submit for pickup 1 Worksheet Submitted for Pickup f Click onthe link 1 Worksheet Waiting To Submit for pickup g You will now be transferred to page WM126 1 Saved Worksheets Worksheets waiting to be submitted for pickup Location 426 401 Test Lab 3 Dept Biology WORK SHEET 30 h Click on the link WORKSHEET 30 for example i You will now be transferred back to page WM200 where you can continue to edit your saved Pickup Worksheet Developed by VCO Page 46 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Hazardous Materials Pickup Worksheet Created By Gardner Nick Department Biology Phone 555 666 7777 Email Address chemuserasivco cam Location 426 401 Testlab 3 Pickup Contact Gardner Nick Pickup Contact Phone 555 666 7777 Instructions Start Date Waste
56. hemicals 6 Click Fhoto Chemicals 7 You will now be transferred to page WM461 Developed by SVCG Page 23 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Photo Chemical Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Accumulation Start Date 98 05 Lab Barcode Chemical Information To add a chemical item please Select from the list of options to specify the waste type Enter the size and unit information Once complete click Generate Waste Card Container Size Contents Description Generate yvaste Card Add More Rows 8 Select the Accumulation Start Date qnd Laboratory 9 Select the of the photo chemicals Container Size and Description 10 Click Add More Rows tg add more rows to the form 11 Click Generate Waste Lard to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from EURER 12 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 13 You have now finished creating a Waste Card for photo chemicals eoet bhp Developed by SIVCS Page 24 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 10 Contaminated Materials This choice is for chemicals used by photo labs including but
57. ical substances whose possession and use are regulated under the Controlled Substances Act Bioagents biological agents are viral bacterial fungal or parasitic substances that cause disease and or illness Flammable 1 and Flammable 2 are institution specific and defined by your institution s CHEMATIX administrator For details contact your institutions CHEMATIX System Administrator for details Step 4 DOT Hazardous Material Data Scroll down to the next area and fill in the appropriate fields for DOT Hazardous Material DOT Hazardous Material Data Symbol Division LL D Packing Group Label Code The DOT s Department of Transportation Office of Hazardous Materials Safety has as its mission the minimization of the risks to life and property inherent in the commercial transportation of hazardous materials The DOT homepage is at http hazmat dot gov Step 5 Environmental Law Scroll down and fill in the following fields regarding Environmental Law Environmental Law CERCLA RO pounds Clean Water Act RO Units pounds P Listed U Listed D Listed F Listed K Listed SIVCS 55 Version 11 October 2007 CHEMATIX Waste Management Module User Manual CERCLA RQ the Comprehensive Environmental Response Compensation and Liability Act Reportable Quantity This is the maximum quantity of a CERCLA hazardous substance that can be released into the environment without notificatio
58. incorrect or the chemical name is new to CAD First check and correct any typos If your inputted chemical name and CAS is correct you can add a new entry to CAD NOTE All new CAD entries are flagged for review and approval by your Department of Environmental Health amp Safety 1 To add a new entry to CAD click on a page similar to page WM114 Alternatively click ace Chemical on a page similar to page IM535 2 You will now be transferred to page IM572 where you can create a new CAD listing by SIVCS ge 50 Version 11 October 2007 Chemical Abstract CHEMATIX Waste Management Module User Manual I Required Field Full Chemical Name Add new Synonym Add CAS Number EC Number Chemical Formula MSDS URL Active Inventory Previously Used Generate Z Number Test MSDS URL 0 containers on campus 0 containers on campus Environmental Law CERCLA RQ Clean Water Act RQ Units P Listed U Listed D Listed F Listed K Listed NFPA Hazard Rating U Unknown Health Flammability Reactivity Exposure Limits Ceiling ppm mg m IDLH in ppm Carcinogen Status Primary Hazard Skin Designation Potentially Explosive Chemical upon expiry Normal PEC Time Sensitive Peroxide Formers Time Sensitive Fetal Agents Teratogen Mutagen Controlled substance Bioagent Flammable 1 Flammable 2 Carcinogen Sta
59. ironment This level should not be exceeded at any time It is usually but not invariably set somewhat above the relevant time weighted average for the chemical OSHA Occupational Safety and Health Administration is a part of the U S Department of Labor OSHA s mission is to assure the safety and health of America s workers by setting and enforcing standards providing training outreach and education establishing partnerships and encouraging continual improvement in workplace safety and health The OSHA homepage is http Awww osha gov NIOSH The National Institute for Occupational Safety and Health is the federal agency responsible for conducting research and making recommendations for the prevention of work related injury and illness The NIOSH website is http www cdc gov niosh homepage html ACGIH The American Conference of Governmental Industrial Hygienists is a member based organization and community of professionals that advances worker health and safety through education and the development and dissemination of scientific and technical knowledge One of its principal tasks is to recommend TLV s for workplace exposure to chemicals The ACGIH homepage is htto Awww acgih org home htm TLV Threshold Limit Value is the maximum permissible concentration of a material generally expressed in parts per million in the air for some defined period of time often 8 hours but sometimes for 40 hours per week over an assumed working
60. lick Create New Waste Card To change the name click Modifty Hot List Name To remove from the hot list click Remove Global Waste Card Hotlist 1 Saved Global 02 26 2006 Solvent Waste Geza s Global Solvent Saved 03 15 2006 Peter s Explosive Nitrogen Qty acetone April 2006 Waste Card Hotlist 4 Diluted HCI 10 C 2 Solvent Waste 3 Petrofied bile Create New Waste Cara Modity Hot List Hame Remove 6 Click on the radio button lof the chemical for which you wish to generate a Waste Card for example iei 4 Diluted HCI 10 7 Click Create New Waste Card l 8 You will now be transferred to page WM110 a Developed by SIVCS Page 28 Version 11 October 2007 TU CHEMATIX Waste Management Module User Manual Create Waste Card General Information Created By Stevens Tyler Phone Number 555 392 3685 Department Name Biology Laboratory 426 177 Hazard Testing gt Accumulation Start Date faas oo Container Type Gass Container Size Unit io i Lo pH Level 3 5 H Physical State Liquid Chemical Information To add a chemical Search for a chemical to add by selecting Select Chemical Enter the constituent the total MUST add up to 100 EXACTLY select Calculate when complete select Generate Waste Card Chemical Name CAS Number Percent o C Hydrochloric acid 7647 01 00 fi 0 00 Change C Water z008581 0 00 Change Total P
61. lifetime Canada refers to Canadian government regulations Step 7 Carcinogen Status The following data fields deal with the status of your chemical as a carcinogen A carcinogen is a chemical that causes or that may cause cancer SIVCO 57 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Carcinogen Status IARC Rating MTP Rating OSHA Carcinogen Risk Phrases Safety Phrases _Maintain Risk Phrases Maintain safety Phrases IARC International Agency for Research in Cancer is part of WHO the World Health Organization The IARC coordinates and conducts research on the causes of human cancer the mechanisms of carcinogenesis and develops scientific strategies for cancer control The IARC home page is http www iarc fr NTP the National Toxicology Program tests chemicals and reviews evidence relating to the possibility that a chemical may act as a carcinogen The NTP identifies toxicants and tries to understand and minimize the potential impacts of their exposures on human health The NTP home page is http ntp server niehs nih gov OSHA Occupational Safety and Health Administration is a part of the U S Department of Labor OSHA s mission is to assure the safety and health of America s workers by setting and enforcing standards providing training outreach and education establishing partnerships and encouraging continual improvement in workplace safe
62. mical name enter that into the field 4dd new Synonym Add 4 Click to add this synonym to your full chemical name 5 Each chemical in CHEMATIX must have a CAS so that every chemical can be linked without ambiguity to CAD 6 Enter the CAS Number CAS Number 7 If your chemical has no CAS click Generate lt Number a pseudo CAS will now be generated by CHEMATIX for example Z00078067 In CHEMATIX these pseudo CAS s are called Z numbers as in the following example CAS Number FOO07 8087 Generate Z Number 8 Enter the EC Number EC Numbers Enzyme Commission Numbers are a numerical classification scheme for enzymes based on the chemical reactions that they catalyze TELL LOOPS Developed by SIVCS Page 52 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 9 Enter the Chemical Formula Chemical Formula 10 Enter the msps urL ai MSDOS URL Test MSDS URL An MSDS Material Safety Data Sheet contains details of the hazards associated with a chemical and gives information on its safe use A URL Uniform Resource Locator is a web address where more information can be obtained about this chemical Enter the web site for the MSDS for this chemical 11 Click lest sO URL to test the MSDS web address Through time many web addresses change Make sure that your MSDS is current Step 2 NFPA Hazard Rating Sc
63. n to the EPA the Environmental Protection Agency Each CERCLA hazardous substance has an individual RQ assigned by the EPA The CERCLA RQ s range from one pound to 5 000 pounds The Clean Water Act CWA is the cornerstone of surface water quality protection in the United States The CWA sets water quality standards for all contaminants in surface waters RQ Units Reportable Quantity Units are the maximum quantity of a pollutant from a point source that can be released into surface waters without notification to the EPA the Environmental Protection Agency The EPA the Environmental Protection Agency is the US federal agency responsible for regulating environmental hazards The EPA has predetermined that certain wastes are hazardous These wastes are classified as P Listed U Listed D Listed F Listed and K Listed among others A laboratory chemical becomes a waste when you no longer intend to use it regardless of whether or not it has been used or contaminated The EPA homepage is http Awww epa gov Step 6 Exposure Limits Scroll down to the next group of data fields These deal with exposure to hazardous substances Fill in the appropriate fields Exposure Limits TWA STEL Ceiling ppm mg m ppm mg m ppm mg m IDLH fin ppm OSHA Primary Hazard MISH Carcinagen Status ACGIH Skin Designation CANADA IDLH Immediately Dangerous to Life or Health refers to a concentration formally specified by a regulatory value an
64. nd federal governing authorities Fiscal Management The Financial Management module provides access to a complete accounting system capable in part of generating invoices tracking payment tracking account numbers against each purchase accommodating credit card purchases tracking and charging applicable sales tax generating monthly billing for all customer orders and allowing for issuance of credits Interfacing with existing accounting systems this module provides account administrators with the ability to fully manage all fiscal responsibilities SIVCO D Version 11 October 2007 Resource Management CHEMATIX Waste Management Module User Manual Resource Management provides and restricts access to all levels of the system User profiles are created for varying levels of access including individual users departments vendors and customers User administration is constructed hierarchically to ensure maximum system security Inventory Mgmt Module 1 1 CHEMATIX Process Flow Diagram The following is a diagram displaying the process flow of chemicals within the system The shaded areas represent the different modules displaying the processes encompassed by each Note that the diagram is intended to provide a general overview comprehensive complexity or full system feature detail is not intended v v Procurement P Researcher Inventories Chemicals P I Researcher Orders Chemicals l
65. nformation To add 4 chemical Scan a container enter the constituent s quantity select Calculate Once complete click Generate Waste Card Search for a chemical by selecting the Select A Chemical button enter the constituent s quantity select calculate Once complete click Generate Waste Card Enter the chemical s name and C484 enter the constituent s quantity select calculate Once complete click Generate Waste Card Chemical Name CAS Number Barcode Quantity po Select E select Chemical po Select select Chemical O po Select select Chemical po Select select Chemical po Select Select Chemical Total olume 0 00 L Total Mass 0 00 kg Refresh Generate Waste Card Add More Rows Remove Rows Reset 7 Select the Accumulation Start Date Laboratory Container Size Unit Container Type l Physical State and the PH Level There are two methods to select chemicals availability is optional and determined by your institution Option 1 Enter the barcode of the chemical container Option 2 Search for and select a chemical by clicking _S2lecthemical Option 1 Enter the barcode of the chemical container 1 For each chemical scan or enter the container s barcode 2 Enter the quantity units of this chemical in the mixture 3 Go on to Step 11 below Option 2 Search for and select a chemical by clicking _S2lectenemical D S VC AGE 3 Versi
66. now see the opening page for WM402 The availability of this functionality is optional and determined by your institution 2 Scroll down to Manage Laboratory Waste Create Waste Card Edit waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 3 Click on the link Edit Waste Card 4 You will now be transferred Edit a Waste Card to page WM113 To edit an existing waste card Type or scan in the waste card barcode below and click Search To view a list of existing waste cards Leave the search field blank and click Search Search Reset 4 2 1 Search for an existing Waste Card From this page there are two choices to search an existing Waste Card Option 1 Enter a waste barcode into the data field and click i Continue to 4 2 2 Edit Waste Card Developed by VCO Page 30 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Option 2 Leave the search field blank and click The list of Waste Cards in your lab s will be generated at the bottom of page WM1 13 Edit a Waste Card To edit an existing waste card Type or scan in the waste card barcode below and click Search To view a list of existing waste cards Leave the search field blank and click Search Eee Search Reset Waste Cards Not Scheduled For Pickup Start Date Building Name Room Number Lab Name Waste Card Number Container Size 9 78 05 CRS Building
67. nt your Waste Card in PDF format See Appendix B for details on how to print a PDF file from ERMAR 14 You have now finished creating your Waste Card Create a Waste Card Template for Chemical Mixtures After your Waste Card See 3 1 2 Step 14 above has been generated and printed scroll down to the bottom of page WM451 SVCG e 6 Version 11 October 2007 CHEMATIX Waste Management Module User Manual To save the waste card to the hotlist Input the name of the hotlist ttem Optional Click Save To Hotlist button Hotlist Item Name save To Hotlist You can now create a Waste Card Template for this waste chemical mixture A Waste Card Template contains all the information necessary to create a Waste Card for chemical mixtures that are declared waste on a regular basis in your lab Templates provide a shortcut to create new Waste Cards This function is especially useful if you need to create many Waste Cards containing similar information The list of Waste Card Templates is called a Hotlist 1 To access this functionality enter the name for this chemical mixture into the Hotlist Item Name field This is the Template Name field 2 Click a e To Hotlist For information on how to access your Hotlist create a waste card from a template and edit your waste card hotlist refer to the section 4 3 Waste Card Hotlist SIVCS 7 Version 11 October 2007 CHEMATIX Waste Management Module User Manual
68. nter all or part of a chemical name and select Search Odd a chemical to the waste card by selecting a chemical name from the list If needed add a new chemical to the CAD by selecting Add New Chemical Chemical Name begins with contains exact CASH o begins with contains earch Add New Chemical Return 5 Enter the Chemical Name or the CAS into the appropriate fields NOTE a When using a chemical name to search CAD remember that singular and plural forms of certain chemicals may refer to different chemicals b To refine your Chemical Name or CAS search in CAD click begins with 6 Click to return to page WM110 without making any search or selection 7 Click to search for your Chemical Name or CAS in CAD 8 If the chemical name or CAS IS NOT in CAD click 2249 Mew Chemical You will now be transferred to page IM572 where you can create a new CAD listing See Appendix A for details on how to add a chemical to CAD If the chemical name IS in the CAD database a generated list will appear at the bottom of page WM111 as in the following example SVC Oa e 12 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Search for a Chemical Enter all or part of a chemical name and select Search Add a chemical to the waste card by selecting a chemical name from the list If needed add a new chemical to the CAD by selecting Add New Chemical
69. ntifreeze material eee rng M taaa E ee eee hu VECE U age 18 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 7 Aerosols This choice is for but not limited to flammable corrosive and poisonous aerosols 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management nde You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 2 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 3 Click on the link Create Waste Card 4 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Photo Chemicals 5 Click Serasals 6 You will now be transferred to page WM459 Developed by SVCG Page 19 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Aerosols Spray Cans Waste Card General Information Created By Nick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location Accumulation Start z Date a 8 0
70. of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution and your level or permission 3 Scroll down to Manage Laboratory Waste Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup There are five options under this heading Option 1 Option 2 Option 3 4 1 Create Waste Card permits Pls and Lab Users to create Waste Cards Waste materials are collected in waste containers in a lab A Waste Card is an identifying label attached to a waste container Once generated a Waste Card is then added to a Pickup Worksheet Hazardous Material personnel then collect the waste from the labs and transport such wastes to treatment or disposal facilities This functionality also permits users to create Waste Card Templates of chemical mixtures 4 2 Edit Waste Card permits Pl s and Lab Users to view modify and print previously generated Waste Cards 4 3 Waste Card Hotlist The Waste Card Hotlist is a list of Waste Card Templates Templates provide a shortcut to create new Waste Cards If a template is saved to the Hotlist the next time a user needs to create a similar Waste Card he or she can select a template from the Hotlist and create a new Waste Card based on information
71. on 11 October 2007 CHEMATIX Waste Management Module User Manual After clicking L2electnemical you will now be transferred to page WM453 Search for a Chemical Enter all or part of a chemical name and select Search Odd a chemical to the waste card by selecting a chemical name from the list If needed add a new chemical to the CAD by selecting Add New Chemical Chemical Name begins with contains exact CASH o begins with contains Search Add New Chemical Return Enter the Chemical Name or the CAS into the appropriate fields NOTE a When using a chemical name to search CAD remember that singular and plural forms of certain chemicals may refer to different chemicals b To refine your or search in CAD click Click to return to page WM110 without making any search or selection Click to search for your Chemical Name or CAS in CAD If the chemical name or CAS IS NOT in CAD click _ ao Mew Chemical yoy will now be transferred to page IM572 where you can create a new CAD listing See Appendix A for details on how to add a chemical to CAD If the chemical name IS in the CAD database a generated list will appear at the bottom of page WM111 as in the following example SIVCS 4 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Search for a Chemical Enter all or part of a chemical name and select Search Add a chemical to the waste
72. on is especially useful if you need to create many Waste Cards containing similar information The list of Waste Card Templates is called a Hotlist 2 7 To access this functionality enter the name for this chemical mixture into the Hotlist Item Name field This is the Template Name field 28 Click ave To Hotlist 7 29 You will now be returned to page WM402 where the following message will appear Waste Management The waste card was saved to your hot fist Access your Hotlist This functionality will enable you to create a new Waste Card for a chemical mixture from a Waste Card Template in the Hotlist 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Developed by VCO Page 27 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Waste Card Hot List 5 You will now be transferred to page WM118 Waste Card Hot List Select a hot listed item from the list and do one of the following To create new waste card from the hot list tem c
73. pop ups must be enabled Generate vaste Card 21 Select the Accumulation Start Date and Laboratory 22 Select the by clicking on one of the checkboxes below Iw Chemical Biological a Radioactive 23 Enter the name of the contaminated material s in the field and the materials that it was contaminated by in the field 24 Click Generate Waste Card to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from ERMA 25 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 26 You have now finished creating a Waste Card for contaminated materials a sloped by SIVCS Page 26 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 11 Create a Waste Card Template for Chemical Mixtures After your Waste Card has been generated and printed scroll down to the bottom of page WM1 16 Create Waste Card To save the waste card to the hotlist Input the name of the hotlist ttem Optional Click Save To Hotlist button Hotlist Item Name Save o Hotlist You can now create a Waste Card Template for this waste chemical mixture A Waste Card Template contains all the information necessary to create a Waste Card for chemical mixtures that are declared waste on a regular basis in your lab Templates provide a shortcut to create new Waste Cards This functi
74. ral Hazards including PEC cc cccceeccccccseeeceeeaeeeeeeeeeeeeeesaeeeeeseeaeeesseeeeeeesaaeeees 53 Step 4 DOT Hazardous Material Data 0 0 0 0 cccceccccccsseeceeeceeeeeeseeeeeeeseeeeseeseeeeeeesaeeeessaaseees 55 US Oe EV MNO ee WY antec cee enced tect asedoact cei E E E A 55 otop EPO ure 64 Caen een ee eee eee ee nen en eee ee 56 Step 7 Carcinogen Status cccccccccccsssecceceeeececeeeeeeeeeeeeeeeeeseeeeeesseueeeeseeeseeeseeeeeeessaeeeeesaaaees 57 Step 8 Risk PHrASES cccccceeccccccseeceeceeeeeeeceeeeeceseeeeceeeseeeeeeeseueeeeeseaeeeeseeeeeeesseaeeeesseaeesssaasanes 58 DIED 9 AIO LY ASC S aan EEEE E N EEEE EE EE A E AE 59 Stenio PhysicalOharacilerno UGS ee ee a E eE rere 59 SP rE TOFIN N eee E E E EE E EE e 60 Appendix B How to Print a PDF File from Acrobat Reader cccccsssseeneeseeeeneeeeeeneeeeeneeees 61 Appendix E Environmental Safety Suite ccccccsssseeeccssseeeecesseesecenseeescenseeesoenneeseonsseessoeaes 63 CHEMATI nrn eI E E EA E yet uss ne E E E E A S 63 BOLO IK a isirauaistatancaaingstanasaiad iaeaatosnecuian aden cuiantedaousdedncldedenveah 64 FY AOI OU IOS aps sista cease E E EE idewuad icky caseesesessadnantecesaenease 64 SIVCO i Version 11 October 2007 CHEMATIX Waste Management Module User Manual Fraining Records MANAG CE esiseinas ai a e ea a ii eiers 65 Online Accident Reporting System OARS cccccscccccccseeececseeeeeeesueeeeeeseeueeeeseeeeeeseaeeeeeses
75. re and all safety regulations observed PEC Potentially Explosive Chemicals Most chemicals that are used in research and teaching laboratories are stable and non explosive at the time of purchase Over time some chemicals can oxidize become contaminated dry out or otherwise destabilize to become Potentially Explosive Chemicals for example isopropyl ether sodium amide and picric acid PEC s are particularly dangerous because they may explode if they are subjected to heat light friction or mechanical shock Peroxide Formers peroxidizable materials can form peroxides in storage generally when in contact with the air These peroxides present their most serious risk when the peroxide contaminated material is heated or distilled but they may also be sensitive to mechanical shock Many of these are time sensitive Fetal Agents are those chemical substances that can affect the health and well being of the fetus Teratogens are chemicals that may cause non inheritable genetic mutations or malformations in the developing fetus birth defects Teratogens may halt the pregnancy outright Mutagens are agents that change the hereditary genetic material that is a part of every living cell Such mutations are probably an early step in the sequence of events that ultimately lead to the development of cancer SIVCO 54 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Controlled substances are drugs or chem
76. roll down to the following drop down menus and select the NFPA Hazard Rating U Unknown appropriate hazard Health ratings Flammability Reactivity NFPA the National Fire Protection Association is the leading authoritative source of technical background data and consumer advice on fire protection problems and prevention The NFPA is responsible for classifying substances according to their fire and explosion hazard In the NFPA drop down menus U Unknown 0 is the least severe hazard while 4 is the most severe hazard The exact guidelines by which you can place a chemical into one of these categories are available in the NFPA standard The NFPA homepage is http www nfpa org Step 3 General Hazards including PEC by SIVCS ge 53 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 1 Scroll down to the following click boxes to indicate general hazards Potentially Explosive Chemical upon expiry Normal PEC Time Sensitive This list is institutional specific and is Peroxide Formers Time Sensitive used as an example only Contact your CHEMATIX System Administrator for details Fetal Agents Teratagen Mutagen Controlled substance Bioagent Flammable 1 qgaaaaaaaaaina Flammable 2 2 Click the click boxes for all the hazards that apply The default is which means that there is no unusual hazard with this chemical However all chemicals should be treated with ca
77. save Worksheet save amp submittor Pickup List Waste Cards The major areas of functionalities on this page are Option 1 4 4 1 Add Waste Cards to the Pickup Worksheet by using the Waste Card Number Option 2 4 4 2 Add Waste Cards to the Pickup Worksheet from a Waste Card List Option 3 4 4 3 Manage the Pickup Worksheet Option 4 4 4 4 Save amp Submit the Pickup Worksheet Option 5 4 4 5 View Submitted Pickup Worksheets 4 4 1 Add Waste Cards to the Pickup Worksheet by using the Waste Card Number 1 Enter the Waste Card number into the field for example Waste Card Number INMEGOO03W Add to vrorksheet 2 Click Add to vrorksheet l 3 This Waste Card is now added to your Pickup Worksheet as in this example auan Eng sloped by SIVCS age 40 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Waste Card Container Size BUTE wy OOO wW 3 0 L Start Date Co gf14 o5 Waste Card Number Add to Worksheet 4 4 2 Add Waste Cards to the Pickup Worksheet from a Waste Card List 1 Select a laboratory location from the pulldown menu near the top of the page 2 Click _Listiwaste Cards at the bottom of page WM200 3 A generated list of Waste Cards will appear at the bottom of this page List Waste Cards On a Start Date Location Waste Card Container Size ae See aa A ST a a Worksheet 4276 401 Test Lab 3 AME WOOOO2F 1 0000 L 476 401 Test Lab 3 476 401 Test Lab 3
78. se constituents are calculated by quantity that is by L mL g kg fl oz gal Ib etc 4 1 3 Pure Chemicals in Individual Containers This choice creates individual waste containers whose waste chemical is pure unmixed with any other chemical Multiple waste containers containing pure chemicals can be created at the same time This is typically used for chemicals in their original waste containers 4 1 4 Recyclable Materials This choice is for recyclable materials including but not limited to ink cartridges fluorescent light tubes and batteries 4 1 5 Paint and Paint Related Materials This choice is for paint and paint related materials including but not limited to paints stains varnish shellac thinners paint removers and adhesives 4 1 6 Oil and Antifreeze This choice ts for oils and antifreeze 4 1 7 Aerosols Spray Cans This choice is for but not limited to flammable corrosive and poisonous aerosols 4 1 8 Gas Cylinders This choice is for liquefied non liquefied and dissolved compressed gases stored in non reusable cylinders 4 1 9 Photo Chemicals This choice is for chemicals used by photo labs including but not limited to fixers and developers 4 1 10 Contaminated Materials This choice is for materials that have been contaminated 4 1 11 Bio Active Material SIVCO 9 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 1 Chemical Mixture by Percentage
79. see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 2 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 3 Click on the link Greate Waste Card 4 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Fhoto Chemicals 5 Click Faint and Paint Related Materials Developed by SVCG Page 15 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 6 You will now be transferred to page WM455 Paint Material Waste Card General Information Created By Stevens Tyler Phone Number 555 392 3885 Department Name Biology Laboratory Select Location Accumulation Start Date 7 31 06 Chemical Information To add 4 chemical item please Select from the list of options to specify the waste type Enter the size and unit information Once complete click Generate Waste Card Container Size Contents Description po seet sete A bo seet m see I A o seet k see To generate waste cards pop ups must be enabled Generate Waste Card Add More Rows 7 Select the Accumulation Star
80. sheet Remove From Worksheet save Worksheet save amp Submit tor Pickup List Waste Cards You can now manage your Pickup Worksheet 4 4 3 Manage the Pickup Worksheet Start Date Waste Card Container Size g e o5 g8 05 M ggs AMIE WOOO Oh S00 0 mL AME WOOO LU 0 0 EA MME WOOO 3 0L Waste Card Number Add to Worksheet Remove From Worksheet save Worksheet save amp submittor Pickup There are three functions to manage your Pickup Worksheet seth Penny Page 44 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 1 Add to Worksheet 2 Remove from Worksheet 3 Save Worksheet Add to Worksheet a To add one Waste Card to your Worksheet scan or enter the Waste Card barcode number into the following data field Waste Card Number NMEWooo020 Add to Worksheet b Click 220 to Worksheet to add this Waste Card to your Worksheet Remove From vvorksheet a Click a radio button next to a Start Date to select a Waste Card b Click Remove Fram worksheet to remove this Waste Card from your Worksheet Save Worksheet This function permits you to save your Pickup Worksheet for later improvements updates and additions a Click save worksheet to access this function b The text ew pickup worksheet was created successfully will appear at the top of page WM200 Hazardous Materials Pickup Worksheet eu pickup worksheet was created success
81. t Date 9nd Laboratory 8 Select the of the paint material Cantainer Size and for example 9 Click Add More Rows to add more rows to the form 10 Click Generate vaste Card to view and print your Waste Card in PDF format See Appendix B for details on how to print a PDF file from ERMA 11 Affix the Waste Card to the correct container and notify your institution s Department of Environmental Health amp Safety for pickup 12 You have now finished creating a Waste Card for paint and paint related material eee rng ae E ee eee hu VECE U age 16 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 4 1 6 Oil and Antifreeze This choice is for oils and antifreeze 1 To access this functionality click the Miia button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials P
82. to each item upon acceptance into the system at point of entry e Waste Management and Regulatory Compliance Laboratory and regulatory personnel are able to manage all aspects of chemical disposal included but not limited to waste creation and pickup waste categorization temporary waste storage area management drum and lab pack creation etc in the Waste Management module All waste and its corresponding status can be tracked in detail at any point in the system This module is a critical component of environmental health and safety assisting in the assurance that each institution is in regulatory compliance with all local regional state provincial and federal governing authorities e Resource Management and system security BioLogistix BioLogistix is at the forefront of research management by providing the most rigorous and robust environment in which to track controlled substances and maintain compliance with all governmental regulations and mandates Widely considered the premier solution on the market today BioLogistix provides a comprehensive approach to chemical management throughout the entire lifecycle of chemical biological radioactive and hazardous substances within large scale university and corporate research environments Comprised of seven major management modules BioLogistix easily facilitates Biological Material Tracking Inventory Management and Control Biosafety Permit and Inspection Governance Biosafety Labs and
83. tus IARC Rating NTP Rating OSHA Carcinogen Risk Phrases Safety Phrases Maintain Risk Phrases Maintain Safety Phrases DOT Hazardous Material Data Symbol Division ILD Packing Group Label Code il noAgoooOooms lisle In creating your Chemical Abstract all Required Fields have a bar next to them as in the following example Physical Characteristics Molecular Weight Specific Gravity Melting Freezing Point C F Boiling Point PE C da ec SF mmHg at Temperature ee 1B unspecified Flash Point Vapor Pressure Normal State Search Existing Chemical Abstract Save amp Request Review Reset Required Field Step 1 Enter Chemical Information 1 Scroll down to the following data fields Chemical Full Name Odd new Synonym Add CAS Number EC Number Chemical Formula MSDOS URL Active Inventory Previously Used Generate Number Test MSDS URL 0 containers on campus 0 containers on campus Page 51 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 2 Enter the chemical Full Name Chemical Full Name Alternately you can scroll down to the link 2 arch Existing Chemical Abstract tq search your chemical in CAD This will permit you to enter the Chemical Full Name CAS Number and for example from the Chemical Abstract 3 If there is a synonym for the full che
84. ty and health The OSHA homepage is http Awww osha gov Step 8 Risk Phrases The EU European Union requires risk phrases on all MSDS s That is why users may see them listed The Risk Phrases indicate only the risk of the material not the safety precautions users need to take 1 Scroll down and click Maintain Risk Phrases to associate risk phrases with this chemical Clicking this button will transfer you to page IM582 Maintain Risk Phrases Ri Explosive when dry R2 Risk of explosion by shock friction fire or other sources of ignition R3 Extreme risk of explosion by shock friction fire or other sources of ignition 2 There are 68 risk phrases from which to choose Click the click boxes for all phrases that apply SVCG je 58 Version 11 October 2007 CHEMATIX Waste Management Module User Manual 3 Click to associate the selected risk phrases with your chemical 4 Click to clear this form of all checked boxes You can now begin to re select the appropriate risk phrases Step 9 Safety Phrases The EU European Union requires safety phrases on all MSDS s That is why users may see them listed The Safety Phrases indicate the safety precautions users need to take not the risk of the material 1 Click Maintain Safety Phrases to associate safety phrases with this chemical You will be transferred to page IM583 Maintain Safety Phrases Sl Keep locked up 52 Keep out of the r
85. ur Department of Environmental Health amp Safety This functionality is available to all Pl s and Lab Users 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help l Waste Management 2 You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution 3 Scroll down to the e amp nerate Hazards in My Area Report link and click on it You will now be transferred to page Hazards in My Area WM476 PEC Feroxide Formers Fetal Agents Teratogen Mutagen Controlled substance Bioagent Flammable 1 Flammable 2 This list of chemical hazards is a configurable option defined by your institution and can be added to changed or modified by a CHEMATIX System Administrator If you have any questions about Hazards in Your Area contact your Environmental Health and Safety personnel The following is an explanation of some of the monitored hazards PEC Potentially Explosive Chemicals Most chemicals that are used in research and teaching laboratories are stable and non explosive at the time of purchase Over time some chemicals can oxidize become contaminated dry out or otherwise destabilize to become Potentially Explosive Chemicals for example isopropyl ether sodium amide and picric acid PEC s are Developed by VCO Page 1 Version 11 October
86. us sizes to accommodate different sizes of containers The Waste Management Module enables a CHEMATIX user who has successfully completed HMTF Hazardous Materials Treatment Training to perform waste management duties that include but are not limited to creating Waste Cards and submitting Pick Up Worksheets Waste materials are collected in waste containers in a lab All such containers have their own unique identifying label attached to each waste container called a Waste Card A Waste Card describes the chemical constituents of the waste in the container as well as other required information including but not limited to the waste container s barcode creator place of origin and CAS The Waste Card is then added to a Pickup Worksheet which is a notification for Hazardous Material personnel to collect the waste from a lab and to transport such wastes to treatment or disposal facilities The proper handling of reaction by products surplus and waste chemicals and contaminated materials is an important part of laboratory safety procedures As a result this Waste Management Module is a critical component of environmental health and safety and assists in the assurance that your institution is in regulatory compliance with all local regional state and federal governing authorities Types of chemical waste generated include but are not limited to unwanted laboratory reagent chemicals waste mixtures generated from laboratory research an
87. users to create Pickup Worksheets Once the waste chemical container is ready for disposal and once a Waste Card for that waste chemical container is generated printed and affixed to the container a Pickup Worksheet is created A Pickup Worksheet is a notification for Hazardous Material personnel to collect the waste from the lab Such wastes will then be transported to treatment or disposal facilities 1 To access this functionality click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help Waste Management You will now see the opening page for WM402 The availability of this functionality is optional and determined by your institution Manage Laboratory Waste 2 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 3 Click on the link Greate Pickup Worksheet 4 You will now be transferred to page WM200 Developed by VCO Page 39 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Hazardous Materials Pickup Worksheet Created By Gardner Nick Department Biology Phone 555 066 7777 Email Address chemusera sivco com Location 426 401 Test Lab 3 Pickup Contact Gardner Nick Pickup Contact Phone 555 666 7777 Instructions Start Date Waste Card Container Size Waste Card Number Add to vorksheet Remove From Worksheet
88. ution Manage Laboratory Waste 3 Scroll down to Create Waste Card Edit Waste Card Waste Card Hot List Create Pickup Worksheet 1 Worksheets Submitted for Pickup 4 Click on the link Greate Waste Card 5 You will now be transferred to page WM450 Create Waste Card Chemical Mixture by Percentage Chemical Mixture by Quantity Pure Chemicals in Individual Containers Recyclable Materials Paint and Paint Related Materials Oil and Antifreeze Aerosols Gas Cylinders Photo Chemicals 6 Click Gas Cylinders 7 You will now be transferred to page WM465 Developed by SVCG Page 21 Version 11 October 2007 CHEMATIX Waste Management Module User Manual Gas Cylinder Waste Card General Information Created By Mick Gardner Phone Number 555 666 7777 Department Name Biology Laboratory Select Location 4ccumulation Start Date 98 05 Lab Barcode Chemical Information To add a chemical item please Select from the list of options to specify the waste type Enter the diameter height description of contents and manufacturer information Once complete click Generate Waste Card Container Type Diameter Inch Height Inch Contents Manufacturer Generate vaste Card Add More Rows 8 Select the Accumulation Start Date 9nd Laboratory and or Lab Barcode O Enter or select the Container Type Diameter Inch Heightf Inch Contents and Manufacturer 10 Click
89. ve products CHEMATIX The full spectrum chemical management solution designed to meet the specific requirements and responsibilities of scientists researchers regulatory officials and administrators in education government and industry Comprised of modules to handle e Web Procurement of chemicals and supplies Perhaps the most innovative feature of CHEMATIX is the ability to procure scientific chemicals and supplies via the web Search inventories and catalogs order supplies manage existing orders and generate a variety of reports in this powerful module e Complete life cycle Chemical Tracking Chemical Inventory Management and Regulatory Control Inventory Management is a central feature of CHEMATIX providing the big picture view of chemical tracking and the ability to manage various aspects of warehouse and laboratory inventory of both chemical and non chemical items A multitude of user configurable reports and views can be generated to view specific location inventories hazardous chemical counts historical profiles etc A Chemical Abstract Database CAD is used to store detailed information about every substance in the system This detail provides the foundation for regulatory compliance environmental safety and inventory research and budget control All SIVCO 63 Version 11 October 2007 CHEMATIX Waste Management Module User Manual substances are tracked via scanning or manual entry of barcodes attached
90. y to elimination as waste The big picture view of chemical tracking and the ability to manage various aspects of warehouse and laboratory inventory of both chemical and non chemical items is also facilitated Detailed inventory item profiles of all tracked materials are uploaded to the system upon receipt of order utilizing data captured during the procurement process A multitude of user configurable reports and views can be generated to view specific location inventories hazardous chemical counts historical profiles etc Web Procurement The Web Procurement module empowers researchers to procure scientific chemicals and supplies via the web from virtually any web enabled device anywhere in the world Users have access to instant purchasing can search inventories and online catalogues order supplies manage existing orders and generate a variety of reports Hazardous material purchases can be monitored and controlled along with the strict regulation of possession limits and registration approval processes for select agents within this module Waste Management The Waste Management module enables laboratory and regulatory personnel to manage all aspects of chemical disposal All waste and Its corresponding status can be tracked in detail at any point in the system This module is a critical component of environmental health and safety assisting in the assurance that each institution is in regulatory compliance with all local regional state a

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