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Portal County Administrator User Guide

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1. Florida Courts E Filing Portal www myficourtaccess com Florida Court Clerks and Comptrollers FCCC Portal Administration Documentation Prepared by Florida Court Clerks and Comptrollers 09 18 2015 Table of Contents PMNS CUNT itr i ct gh icine rar eters E EE E ev tlie E EE A E AEE N E E E EEE 4 LOO GING IN tO Ne Portal daisce eagtetec e a E AA E A EE EA R A E E EAR NEES 4 PRO CO UNM aeee EE E E EEEE E EEEE EEEE EEE AEREE SEE EEEE TEET EEEE 5 MIY PONIO aeoaea E E EE E EE E E E S 6 OS APUG your aS WOO oer S N T E SR 6 EMA LO a E T AOI O EE NE E E T Add Unanmliated USET sisine a a a aa 7 Add e 2 9 742 0 een ee ee a ee ee eee ee 9 OUI FONG reas cecesceaaicet E E E 9 POIO as sce was oeneasnserze waasecneasaserne wasoexeasuserne was ocneasuserne wsaseuxeasuserxe waasecneasaserze wasoczeasnserzewsesecseasaseezewsesee 9 AAMIAISEN O ee E E A ole E E E E A S E E E E A EE 10 USO ea agente E etn E E EE S S E ents E E E eaten 11 Eea e E T TE T T E E E A 15 DASO o E A EEEE E E E E E A 16 Monade PIO DCFIN Roun r E T E S 17 Work Queues teres nts ce ese teres cts ecesee bates acids ccameedbates cedsctamcedtates suds seas cedlates cuts stascedlatesscisetasesdutesccasm 19 MEO AON a A E E E E ideeanencceue te E E E E E eeaddeeacoearae 20 Caco TYP Cig 2 e ee ee ee ee ee ee 20 Docket Code Criteria ee ee ee ee ee 20 PWN PRONG TII T cessed acenec E EE A EET E EEEE A EEEE 20 DESE e e g e E E E E E E E S E E E E E E 20 SSC ROOG ee EEE
2. a Filings Common ZCIV Pending Queue Work Queues Pending Queue Reasons o M Edit A Delete FQ Refresh Print ka save E close Ee a a e a sy Organization y Type yy Reason 14 Orange Case Filings Your five dz Submission Judicial Rey longer be g 18 Orange Case Filings Document movina this Complete the Description and if the reason is for changing the status to Filed for Judicial Review place a check in the box If it for the Pending Queue do not check the box Account Administration Filings Clerk Filing Options Help Filings Common ZCIV Pending Queue Work Queues Pending Queue Reasons Mew Pending Queue Reason Work Queues Organization Orange Description Sort Order Last Updated By Last Updated Time Gl save amp close Then click on Save and then Close Filed for Judicial Review A county now has the ability to opt in to a process that will move files that are in the Pending Queue to the Filed for Judicial Review Queue in bulk A task has been created to run nightly at 1 00 A M This task will change the status of any filing in the Pending Queue for longer than five days to Filed for Judicial Review and send out an email to the filer This task will run seven days a week The County Release 2015 02 September 2015 Page 22 may specify the default reason for moving a filing to the Filed for Judicial Review Queue by following the a
3. Close Docket level Fee schedules can also be added at this level These Docket Level Fee Schedule codes need to be added in the Fee Schedules Account Administration f Filings Help D a3 w amp z Information Available sy DocumentGroup Y Descrij A m Docket Codes Filings FACC Admin CaseType Codes f CaseType Code 14540 GR _ Edit Associated Docket Code Properties 15229 ADRA Wwe Associated Event Docket Codes 15229 ADRA Accept Of Desig As Depository Receipt Asssets Properties Available y Name Y Ch a gt 456 ADPP AC Add Selected 157 AFAD AF 158 AGPO AG _ Add All 159 ANOT Ah 160 AOAE AC Remove Selected 161 ASAG AS 162 ASAL AS Remove All 163 AVGD AV 164 AWIL AV 827 US LE 4 Ili Save Close 2 gt 2 Docket Level Fee Schedules Selected gt 053 15243 All 15244 All Y CMS Code As Depository ADRA ACCT AFF ship Plan AGP ship Report AGR arve As ATSG jr CVC ccs coD cD CON eral Bill CPFB DC tIrs Tax Cert DTTC Determination Of Heirs DOH Disposition Of Personal Property DPP Y Close This section provides a list of docket codes for the Portal administrator to add delete edit and associate to a case type filing type and user role The codes are the types of documents the filer will be attaching to the filing Release 2015 02 September 2015 Page 28 Account Administration f Filings Clerk Filing Options Help Add Unaf
4. Eportal Demo Filings By Status Checked Out Over 24 Hours 2 Refresh F Return Move amp amp Remove From Pending Queue File For Judicial Review Print View A Resend Gl Save Close Reviewer FACC 313 Paula J Rives Eportal Demo Eportal Demo Paula J Rives Eportal Demo Eportal Demo Paula J Rives Paula J Rives Eportal Demo Paula J Rives Eportal Demo Eportal Demo Eportal Demo Drag a column header and drop it here to group by that column y Review Start Date 04 14 2013 04 04 37 PM 05 08 2013 04 11 28 PM 03 17 2013 05 24 56 PM 03 12 2013 11 24 15 AM 05 01 2013 09 02 03 AM 03 18 2013 03 25 38 PM 04 10 2013 10 54 26 AM 05 22 2013 08 56 13 AM 05 08 2013 04 12 05 PM 11 14 2013 10 46 06 PM 05 22 2013 08 56 44 AM 12 09 2013 10 21 34 AM 12 11 2013 08 29 20 AM 01 22 2014 01 35 15 PM Vv Y J Filing 27182 27186 27226 27915 27916 28371 y Division Y Circuit Civil Circuit Civil Circuit Civil Circuit Civil County Civil Circuit Civil Circuit Civil Circuit Civil Circuit Civil Circuit Civil Domestic Relations Family Circuit Civil Circuit Criminal Circuit Civil Type Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Over 7 Days and Paid With Credit Debit Y Status Being Reviewed Being Reviewed Being Reviewed
5. Case Y Status Y Filer Y 93774 2013 CF 002258 A State Attorney 9Th Circuit Case Filings Being Reviewed O 95613 Case Filings NEW CASE Being Reviewed Colin R Thacker mr 97986 Case Filings 2014 DR 000050 O Being Reviewed Bryan Massingill 97988 Case Filings 2014 DR 000050 O Being Reviewed Bryan Massingill 98296 Case Filings 2014 CA 000001 O Being Reviewed Carolyn M Weber 98317 Case Filings 2014 CA 000002 O Being Reviewed Carolyn M Weber 5 100409 Case Filings 2014 CA 000123 O Being Reviewed Judge Frederick James Lauten Jr 104369 Case Filings 2013 MH 001603 Being Reviewed Kimberly Mann O 199567 Case Filings NEW CASE Being Reviewed Carolyn M Weber x 219848 Case Filings 2014 CA 000012 O Being Reviewed Carolyn M Weber 230528 Case Filings 2014 CA 001200 O Being Reviewed Carolyn M Weber x 230581 Case Filings 2013 CA 000998 O Being Reviewed Carolyn M Weber 231017 Case Filings NOT FOUND Being Reviewed Rodolfo V Alix 231392 Case Filings 2014 CA 001200 O Being Reviewed Carolyn M Weber y 231736 Case Filings 2014 CA 001200 O Being Reviewed Carolyn M Weber 233360 Case Filings NEW CASE Being Reviewed Colin R Thacker mr 233764 Case Filings 2014 CA 001200 O Being Reviewed Carolyn M Weber 233936 Case Filings 2014 CA 001200 O Being Reviewed Carolyn M Weber 235435 Case Filings 2015 CA 000067 O Being Reviewed James Stoner 238510 Case Filing
6. Clicking on the arrow beside the grouping displays the list of records within the group Grouped by County Reviewer Y Review Start Date ad ae Division Y Type Y Status Received D Alachua Filings 11 Brevard Filings 4 Cindy Rabe 01 04 2011 11 32 19 AM Probate Case Filings Being Reviewed 12 21 201 hris Dugan 01 17 2011 09 14 29 AM Probate Case Filings Being Reviewed 12 21 201 ndy Rabe 01 04 2011 11 27 59 AM Probate Case Filings Being Reviewed 01 04 201 Chns Dugan 02 18 2011 07 34 34 AM Probate Case Filings Being Reviewed 02 17 2011 Collier Filings 5 Columbia Filings 17 Escambia Filings 1 v Gadsden Filings 3 v Hardee Filings 1 The results can also be filtered Click the Filter icon to see the filtering options Select the column to be filtered then click on the Filter icon The rows can be filtered by the listing under Select All check box This listing is all of the values in the column The remaining filters are based on that column You can repeat this process on additional columns to further filter the listing Release 2015 02 September 2015 Page 44 Y Filing gt e 4599 4600 5092 5628 Example of filtering Y Type Case Filings Case Filings Case Filings Case Filings Y Filer Clerk At Alachua Y Status Y case Select All k Stile Case Filings Show rows with value that Is equal to Match case And Is equal to Match case Filt
7. 18 PM y Filing y Division y Type y Status UIUI Givi UJE I my3 riled Circuit Civil Case Filings Filed Circuit Civil Case Filings Mark As Filed Circuit Civil Case Filings Circuit Civil Case Filings Clerk Case Circuit Civil Case Filings UCN Circuit Civil Case Filings Circuit Civil Case Filings Case Name Circuit Criminal Case Filings Circuit Civil Case Filings Mark As Filed Circuit Civil Case Filings Circuit Civil Case Filings Official Records Official Records Pending Review Official Records Official Records Pending Review Official Records Official Records Pending Review Official Records Official Records Pending Review County Civil Case Filings Pending Review Circuit Civil Case Filings Pending Review Circuit Civil Case Filings Pending Review Circuit Civil Case Filings Being Reviewed 4 n Release 2015 02 September 2015 Cancel Clear 03 13 2014 02 31 32 PM 03 13 2014 02 31 32 PM 03 13 2014 02 31 32 PM 03 13 2014 02 31 32 PM 03 13 2014 02 41 25 PM 03 13 2014 03 34 52 PM 03 14 2014 09 47 09 AM 03 14 2014 12 05 07 PM 91603112014 12000010CCAXMX NEW CASE NEW CASE 13000222CAAXMX Page 37 Filings can also be filtered by gt Filing corrected and resubmitted by filer gt Judicial submissions gt Emergency Filings Filings FACC Admin Open B Return M Move Refresh Print Filings 21 Documents 27 Max Filings To Fetch 4999 iling y Type Y
8. 24 15 AM 05 01 2013 09 02 03 AM 03 18 2013 03 25 38 PM 04 10 2013 10 54 26 AM 05 22 2013 08 56 13 AM 05 08 2013 04 12 05 PM 11 14 2013 10 46 06 PM 05 22 2013 08 56 44 AM 12 09 2013 10 21 34 AM 12 11 2013 08 29 20 AM 01 22 2014 01 35 15 PM Vv Filing 84503 84886 90791 2 Refresh Return Move MH Remove From Pending Queue W File For Judicial Review i Print View P Resend GJsave Close Over 7 Days and Paid With Credit Debit Y Status Y Received Date VY Division y Type Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings County Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Domestic Case Filings Relations Family Circuit Civil Case Filings Circuit Criminal Case Filings Circuit Civil Case Filings Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed 03 06 2013 11 03 06 2013 11 03 06 2013 02 03 12 2013 11 03 12 2013 11 03 13 2013 02 04 10 2013 10 04 22 2013 O1 05 08 2013 04 05 14 2013 09 05 14 2013 06 12 06 2013 01 12 11 2013 08 01 22 2014 01 Work Queues Ww Account Administration Clerk Filing Options Help Filings
9. A O Pending Review Department of Corrections 02 06 2015 11 25 56 AM Release 2015 02 September 2015 Page 43 If you perform a search by the Filer you will see all the submissions made by that County User with the corresponding information as shown above Sorting and Filtering Lists The Portal allows for the sorting of listing by clicking on the heading row of the return grid Reviewer y Review Start Date VY Filing T Type Y EACC 313 04 14 2013 04 04 37 PM 27182 Circuit Civil Case Filings Paula J Rives 05 08 2013 04 11 28 PM 27186 Circuit Civil Case Filings Eportal Demo 03 17 2013 05 24 56 PM 27226 Circuit Civil Case Filings Eportal Demo 03 12 2013 11 24 15 AM 27915 Circuit Civil Case Filings Paula J Rives 05 01 2013 09 02 03 AM 27916 County Civil Case Filings Eportal Demo 03 18 2013 03 25 38 PM 28371 Circuit Civil Case Filings Eportal Demo 04 10 2013 10 54 26 AM 32100 Circuit Civil Case Filings Paula J Rives 05 22 2013 08 56 13 AM 32668 Circuit Civil Case Filings Paula J Rives 05 08 2013 04 12 05 PM 33305 Circuit Civil Case Filings Eportal Demo 11 14 2013 10 46 06 PM 33482 Circuit Civil Case Filings m a m AP OAR MANAA Amn er aa ana a e a at m m wwege Results can be grouped by selecting the heading to be use for the grouping and dragging the heading above the grid To remove the grouping select the group heading and move it back down into the heading row
10. Division y Name y Amount Y gt 106484237 Eportal Demo Circuit Civil 50001 400 00 106484240 Eportal Demo Circuit Civil 50005 300 00 106484242 Eportal Demo Circuit Civil 50008 400 00 106484243 Eportal Demo Circuit Civil 50009 905 00 106484244 Eportal Demo Circuit Civil 50010 1905 00 106484248 Eportal Demo Circuit Civil NULL 0 00 106484249 Eportal Demo Domestic Relations 50001 400 00 Family 106484250 Eportal Demo Domestic Relations 50002 408 00 The Fee Code contains Organization County name Division Court division within the County Name Name of the fee code Description Description of the fee code CMS Code Code corresponding to the CMS fee code Amount dollar amount to be collected for this fee code Calculation Type There are three calculation types o Flat flat fee with no calculation o Per Number of Items calculates amount to be charged base on the number of items o Per percent of Based On Used to assist in the calculation of Per Number Of Items in the calculation type above o Amount o Names o Pages Range From To Increment Effective Date Range Date range that this fee code is valid Release 2015 02 September 2015 Page 34 Account Administration Filings Clerk Filing Options Help Work Queues Organization Division Name Description CMS Code Amount Calculation Type Based on Range From Effective Date Range From Last Upd
11. E E E E ne nee ee ae 20 Rejection REASONS seara ests eds sna AA EA NEA ENS EA EA AEAEE E AEA AER RA EAE NEER RENA NAAR 21 Pending Queue and Filed for Judicial Review REASONS ccccccecceecceeceeeceeeeeeseeeeeeceeeeeeseeeeeseeeaes 21 Filed for Judicial Review c cccccecceecceecceecceeceueceueceueceueceueceusceuecaueseueseussaeeseussaeeseesseeeseesseensaetes 22 Official Records Document Types cccccccseccecceececceeeceeeeeceeceeeceeseeseeseeseeaeeceeeseeseeeseeseeeaeesaees 23 Case Type Codes ccccccccceccseccecceeceeceeeceeeaeeceecseeceeseecaeeseesaeesaeseeeseesaeesaesaeeseeseeseesaeeseeseeeseesaeegaes 24 OAO ei A E A E E E E E E E E EE E E 24 Case Level Fee Schedules seis sis cesenonmnasetenacusedensnnsietie wiceapiensnssetiensdeaadenadssatewidtapdiensncsiteniceantenseisitenice 25 Associated Participant Roles ccccccecceceeceeceeceeeeeeeeeceeceeceeeeeaecsesseceeseeseeaeseeseeseeseeseeeeteeseeeeees 26 Associated Event Docket Codes ccccccccscecececeeeceeeceeecseeceeseeeceeeceeeceeesseeceeecseeceeeseeenaesseesneess 2 Release 2015 02 September 2015 Page 2 Docket COS cc ccc ccccccccccccceccacccccceccececceaceeunecceeeueauencenedueaeenecuecsenecueaeenecueceecesneceeaeenecueceentaneaeenees 28 ING WO ING ee greece see cese gee cecar anecensegesnasacarsnaengeeecsacsionaeetssneaiaastsncesegsececeaguensestgeseeabageos coat gicecceae 30 Gre ol PDAS OCAR eer eee ei ee eee ee eee
12. Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 Ct Ed TF 28 2401 3 Circuit Civil 3 50 260313 Family Release 2015 02 September 2015 Page 42 DOR Report Complete the search criteria and click on Search to run the DOR Report DOR Report Completion Date From 4 13 2015 a To 4 13 2015 Search Cancel Clear Organizational Filings To see all of the filings of the Users in your County go to the Organizational Filings tab on the Filings Menu Complete the Search Criteria and perform your search to see the results Your Search Options include e Filing e Status e UCN e Court Case e Court Division e Submission Date From To e Completion Date From To e Case Style e Matter e Filer Orange Filings l Help ig ma P Search Options Filing i Status kl UCN 7 Court Case Court z Division Submission Date From 02 02 2015 To 04 13 2015 Completion Date From t To e P Case Style Matter Filer Weber Carolyn ag Filing NEF Case Style Docket Court Case Status Court Submission Date Completion Date Remarks 234603 STATE OF FLORIDA VS MORGAN DEON 2014 CF 000012 A O Pending Review Department of Corrections 03 20 2015 01 13 39 PM 233362 SJ STATE OF FLORIDA VS MORGAN DEON 2014 CF 000012 A O Pending Review Department of Corrections 02 24 2015 09 14 07 AM 232677 SI STATE OF FLORIDA VS MORGAN DEON 2014 CF 000012
13. Guardianship Person Only wi 01 04 2011 11 38 21 AM Florida E Portal Courts Document Type Codes GR Guardianship Settlement of Minor s Claims 7 01 04 2011 11 38 21 AM Florida E Portal Fee Schedules GR Guardianship Veteran s Guardianship 01 04 2011 11 38 21 AM Florida E Portal Fee Codes CV Probate Caveats 5 01 04 2011 11 38 21 AM Florida E Portal TASAS Drasta rD Drnhata Nienncitinn without Adminictratinn r 11 INA 91011 1128 71 AMA Elarida F Dartal The Portal administrator has the ability to search by a specific division or all divisions Search Case Types County Search Cancel Clear The Portal administrator has the ability to add delete edit clone print and export all case type codes When codes are altered you will need to use the refresh function Account Administration Filings Clerk Filing Options Help a Filings Eportal Demo CaseType Codes E q E O New Clone A Edit Ii Delete fd Refresh Print f Save Close is Within a specific case type code you have the ability to update Information Case Level Fee Schedules Associated Participant Roles and Associated Event Docket Codes Information The Portal administrator can update information on the specific case type This includes division category description and codes Release 2015 02 September 2015 Page 24 Account Administration f Filings Help Filings FACC Admin f CaseType Codes f CaseType Code
14. News An organization may be authorized to post news items to the Portal Typically this is limited to the Portal administrators and to FCCC Services Group The news item is displayed in the Portal for the filers when to are filing to your County The administrator can add news items edit an existing news item or delete an item The date the item was created or edited will appear next to the news item Account Administration Filings Clerk Filing Options Help E K zZ Filings FACC Admin User FACC Admin 1598 New Unffiliated User Organization Orange 48 x Profile Administrators Users News Divisions Work Queues y Attachment yy Category Y Release Date Y Subject y Summary Y gt 158 E File 02 11 2014 For Orange County E filing Information For Orange County E filing Information go to www myorangeclerk com 157 m E File 02 11 2014 E Filing New User Training February 7 2014 E Filing New User Training February 7 2014 at 8 30 a m Read More at 8 30 a m Where the news items display in the Portal is governed by the Category assigned to the item The subject is the brief message that is displayed on the Portal page The summary is more in depth information and is displayed when the user clicks on the news item A document can be attached to the news item The release date is the date the news item will be displayed on the Portal The news item will continue to display on the Portal until it is delete
15. Options Help 3 Filings Eportal Demo O Bnew A Edit P Delete Refresh Print Save 9 Close Drag a column header and drop it here to group by that column Y Organization vy Division y Name gt 472269188 Eportal Demo Circuit Civil 50001 472269191 Eportal Demo Circuit Civil 50005 472269193 Eportal Demo Circuit Civil 50008 472269194 Foortal Demo Circuit Civil 50009 472269195 Eportal Demo Circuit Civil 50010 472269199 Eportal Demo Circuit Civil NULL 472269200 Eportal Demo Domestic Relations 50001 Family 472269201 Eportal Demo Domestic Relations 50002 The Fee Schedule contains e Organization County name e Division Court division within the County e Name Name of the fee schedule e Description Description of the schedule e CMS Code Code corresponding to the CMS fee schedule The Fee Items are the Fee Codes that have been added see section on Fee Codes and are available to be added to the Fee Schedule Release 2015 02 September 2015 Page 32 Account Filings Clerk Filing Options Help Filings Eportal Demo Fee Schedules f Fee Schedule 472269188 50001 n wv D 4 UR LAS 472269188 Organization Eportal Demo Division Circuit Civil Name 50001 Description OTHER CIVIL FILINGS CMS Code 50001 Reopen Flag If checked use this fee schedule to determine reopen fees for a disposed case You can only have one default Reopen Fee schedule for a gi
16. Work Queue for the Self Represented Litigants you can do so by associated only the filer role of Self Represented Litigant to a Work Queue created to handle documents filed only by a Self Represented Litigant User Association Allow the County Portal Administrator to select Users that will be able to work a specific Work Queue Security Roles Select the Security Roles that control access to Work Queue items Users that are granted the security roles selected will be able to access work items from this queue Release 2015 02 September 2015 Page 20 Rejection Reasons Rejection Reasons are only used for Official Records The Portal administrators have the ability to setup delete and edit rejection reasons for the reviewer to pick from These rejection reasons will be relayed back to the user that filed the official record by the document has been rejected Account Administration Filings Clerk Filing Options Help Filings Eportal Demo Rejection Reasons w New A Edit A Delete Q Refresh Print k Save Close g y Organization Y Type VY Reason Y ai 3 All Organizations Official Records Document Not Signed 5 All Organizations Official Records Book Page is Required Pending Queue and Filed for Judicial Review Reasons As a County Administrator you can create customized reasons why a document has been moved to the Pending Queue or the Filed for Judicial Review Queue These reasons will appear in a drop down a
17. ee eee eee eee ee eee 30 Courts Document Type Codes sicsecastcceatistadentaceanehaacerdettanesantinctedentatermecdenend setancsmnetaceadeubadenentieatedeeic 31 FSS CC UNS G eere e E EE 31 Fea COOS aon E E E E 33 E E E e E E ET iene cise nae EETA eee E EE E E T 35 SEACA RINGS aan a E E E E E 36 POS By IS ea E E E N 39 PUNOS NA Y o a e e ee eee eee eee 39 PAUCI O Y ca ase E E E EE E E E E EE E E sy eeeee ee 40 System Usage Report cccccccceccsccceeceeeceeceeeceeceecaeceeecgeeeeesseeseeseeeseeceeeseesaeeseeseeseeseeeseeseeeseesaeesaes 40 Piers FINOS Mal LOGS cerren r EEEE EEEE EEEE 41 E Filing Collections DY DIVISION REDON assspissieisa T 42 DOR REPOM cities ret aapercesnrsqnesddueas r EEN r AS E TE AEE E RANEE ES EER AEAEE TAE EEEE EAEE EEEE AEAEE 43 Oranian al FING ecer ee ne E E EE ee ee ae eee 43 SONO and FMEN 8 1a en ne a a eee et 44 Retrieve Missing images for County CMS cccccccecceecceeeeeeceeee ees eeeeeseeeseeceeeseeseeeseeeeeesueseeegeeteeegeees 47 Aok FINGI COINS Saas sceesee re tene arc sane E E E E E E 48 Fle NOTICE ol FOC A aare E E E E 48 EE E ne AA AAE EN E A AE EE A E ee E E N A AA ee 49 PAS aE secs reteset A A EE A E E EEE E E EE EEE ETE 50 My Workbench cuccetnectmiuseesnnsarescsacescacniniatataenciseedeiniet etaundureraenseietusaseeatcbinied ee lt securegospeed etatnsesetesneelegubectee 50 E E e A ee ee E E ES 50 File to the Department of Corrections ccccceccecceeceeeeeeeecseceeceeeeeseceeeee
18. mrs Show rows with value that nnna nn New case O Match case And v Is equal to v L Match case Filter Clear Filter gt Now click on the Filter icon on the Division column when the filtering options display click on Probate The results list will automatically filter Y Filing 4205 4599 4600 5326 5329 9628 Y Y Type T Status Probate Being Reviewed Select All Probate E Rejected Circuit Civil i Probate i Being Reviewed County Civil l Probate l l Being Reviewed Domestic Relations Probate Pending Review I probate Probate 3 Probate Pending Review Show rows with value that l Probate Being Reviewed Is equal to Match case And Is equal to Match case Filter Clear Filter Y Received Date 11 11 2010 12 46 10 PM 12 03 2010 04 13 42 PM 12 03 2010 04 21 45 PM 12 03 2010 04 47 54 PM 01 11 2011 02 19 37 PM 01 11 2011 02 24 08 PM 01 27 2011 01 35 41 PM Y Case NEW CASE NEW CASE NEW CASE NEW CASE NEW CASE NEW CASE NEW CASE Y Filing Organization Unaffiliated Users Unaffiliated Users Unaffiliated Users Alachua Miners At Large Miners At Large Miners At Large Finally click on the Filter icon on the Status column when the filtering options display select Ends with and enter Review and click on the Filter Button Release 2015 02 September 2015 Page 46 Y Filing Y Division Y Type Y Y Received Date Y
19. 14540 GR x Close Case Level Fee Schedules Associated Participant Roles Associated Event Docket Codes 14540 Work Queues Organization Columbia Division Probate a Category Guardianship Description Guardianship CMS Code GR CMS Location CMS Location Node ID if applicable Filing Fee Code 400 00 AFAD The Portal administrator also has the ability to establish if parties are required the code is active use as default this case type will be picked if the case number is not validated in the search ECF Case Type determines the type of ECF case type amp X Florida Courts eFiling Portal X File Edit View Favorites Tools Help 3S E Admin UGASports com Pj TPE eal 3 eFiling Portal Administration Filings Help an CaseType Codes CaseType Code 14540 GR E ePortal TEST Admin Facebook TEST ePortal 9 Google f ESPN amp FMB P Pandora Yahoo W You Tube CcIs gf ficlerks TEST TPE Fi Office Pool NFL nfl com Utilities Account Filings FACC Admin Work Queues Associated Event Docket Codes Information Case Level Fee Schedules Associated Participant Roles URL Subsequent Filing Help m Subsequent Filing Help URL Require Parties V Active v Use As Default LJ When Case Type Information can t be determined use this case type You can only have one default que
20. 98317 Case Filings 2014 CA 000002 0 j i Carolyn M Weber 05 19 2014 03 41 44 PM Circuit Civil Fee Schedules a Being Reviewed f coer bes Codes 2 100409 Case Filings 2014 CA 000123 O Being Reviewed Judge Frederick James Lauten Jr 06 13 2014 08 12 51 AM Circuit Civil 104369 Case Filings 2013 MH 001603 j i Kimberly Mann 07 28 2014 02 36 29 PM Probate Prompt Codes g a Being Reviewed Kimberly h 28 Appellate Code Tables 199567 Case Filings NEW CASE Being Reviewed Carolyn M Weber 10 20 2014 02 55 00 PM County Civi 219848 Case Filings 2014 CA 000012 O Being Reviewed Carolyn M Weber 10 23 2014 02 35 44 PM _ _Circuit Civil CIV County Subs r l EE The Add Unaffiliated User function gives the Portal administrator the ability to add a user that is not part of the county staff Account Filings Help L Pe Filings FACC Admin New Unffiliated User x z a e close 5 The default password is eportal User will be required to select a new password upon signing in Status Pending Activation Role g ID State Number B Organization Unffiliated User First Middle Last Suffix Name E f a Primary Email Alternate Email1 Email2 Address City State Zip Code les Phone I CMS Id Active Directory Id The Portal administrator can set the user to the defined roles establish within the Portal Administration Filings He
21. A View Attelit Clerk Filing Options b3 rg MA E Mail amp Close J Handlingdasterttions MOTE Aa By rOrO EEE Nr Electronically Filed 04 08 2011 10 26 41 AM Comment Share STATE OF DEMONSTRATION CIRCUIT COURT CIVIL DIVISION Unit Docket No Andi Gnffin Plaintiff V Mary Smith Defendant 02 09 2010 Portal Administrators have options to file directly to cases in their county and to other courts See the Clerk Filer User Manual for more detailed instructions on the options available Account Administration Work Queues File Notice of Appeal iy Open Be Move B Remove 1 yF vis ye a File Notice of Appeal My Cases My Filings My Workbench E Filing Map File to Department of Corrections Pending Queue The Portal administrator can file a Notice of Appeal to the Second District Court of Appeal or to the Supreme Court Release 2015 02 September 2015 Page 48 p Columbia County Clerk of Courts E Filing Portal Filing Options News amp Information My Cases My Filings J Sign Out amp File NOA Appellate Workbench 4 E Filing Map Ef Clerk Review Welcome FACC ADMIN Last signed in on 08 02 2014 11 43 37 PM In the Third Judicial Circuit all proposed orders including copies to be conformed and postage paid envelopes shall be sent by U S mail or o
22. Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed Being Reviewed y Received Date 03 06 2013 11 03 06 2013 11 03 06 2013 02 03 12 2013 11 03 12 2013 11 03 13 2013 02 04 10 2013 10 04 22 2013 01 05 08 2013 04 05 14 2013 09 05 14 2013 06 12 06 2013 01 12 11 2013 08 01 22 2014 01 Release 2015 02 September 2015 Page 39 Audit History The Audit history shows the actions taken in the Portal by all users This option presents the administrator with an initial search screen The administrator can search by date range Recount Administration Clerk Filing Options Help Filings Eportal Demo Audit History Work Queues Search Audit a Search Cancel Clear The results of the search includes e User name Name of the user logged in for this action e Action date Date of the action e Object Filing or recording record action applied e Action Action taken by user e Remarks Brief description of the action e Client IP address IP address for the User Account Administration Clerk Filing Options Help Filings Eportal Demo Audit History w Q 2 Refresh Print GI Save 3 Close x oO Drag a column header and drop it here to group by that column y User VY Action Date VY Object Vy Action VY Remarks Y Client IP 6329321 Brittany Nicol
23. Case Y Filing Organization Y Fi 9 4205 Probate Case Filings Being Reviewed NEW CASE Unaffiliated Users A Select All g 4597 Probate Case Filings Rejected NEW CASE Unaffiliated Users C ii Being Reviewed p 4599 Probate Case Filings Being Reviewed i l NEW CASE Unaffiliated Users o l Pending Review 4600 Probate Case Filings Being Reviewed NEW CASE Alachua C Rejected 5326 Probate Case Filings Pending Review r NEW CASE Miners At Large 7 Show rows with value that 5329 Probate Case Filings Pending Review NEW CASE Miners At Large Ends with 5628 Probate Case Filings Being Reviewed l NEW CASE Miners At Large Review Match case And v Is equal to v Match case Filter Clear Filter You now have a list of all of the new cases in Probate that are in Pending review status To print your listing click on the Print option f2 Refresh EB Return MM Move M Remove From Pending Queue W File For Judicial Review view A Resend W Save close Drag a column header and drop it here to group by that column y Filing VY Division y Type Y Status VY Received Date y Case Y gt E 36832 Probate Case Filings Pending Review 07 23 2013 11 22 53 AM 11000001PRAXMX 80838 Probate Case Filings Pending Review 11 14 2013 10 15 09 PM 12000001PRAXMX Retrieve Missing images for County CMS There are times when the image does not move into the County CMS Case Management System When this happen the FCCC Administrator or the Portal Administr
24. FLORIDA VS MORGAN DEON 2014 CF 000012 A O Pending Review Department of Corrections 03 20 2015 01 13 39 PM gt 233362 3 STATE OF FLORIDA VS MORGAN DEON 2014 CF 000012 A O Pending Review Department of Corrections 02 24 2015 09 14 07 AM gt 232677 83 STATE OF FLORIDA VS MORGAN DEON 2014 CF 000012 A O Pending Review Department of Corrections 02 06 2015 11 25 56 AM z E My Workbench My Workbench stores filings for the user in case they need to stop and come back and finish the filing at a different later time Users have the ability to resume a filing or delete the filing if necessary The submissions will remain on the Workbench for five 5 days Workbench Help g a4 P 2 Refresh Tribunal Case Number Case Detail Emergency Filing Resume Filing Delete Date Last Updated Orange 234386 3 08 25 2015 04 56 37 PM Terms Of Use Privacy Statement Accessibility Request E Filing Support E Filing Authority 2012 AMCAD LLC E Filing Map The E Filing Map will take you back to the map This will give the user the ability to file to a court of their choice Release 2015 02 September 2015 Page 50 E Filing Map Escartg Bradford _ iic Select a Filing Jurisdiction County Existing Case C i ai The Supreme Court of Florida O Existing Case O Case Number Pending Notice of Appeal To get back to the Clerk Review side you can use either the Quick Links in the upper right hand corner of the page o
25. File Now 482013CF000500000A0X 2013 CF 000500 A O Department of Corrections File Now PNEW CASE_95519 NEW CASE Second District Court of Appeal File Now PNEW CASE_ 216148 NEW CASE Second District Court of Appeal Elle Now PNEW CASE_215071 NEW CASE Second District Court of Appeal File Now PNEW CASE_215037 NEW CASE Second District Court of Appeal File Now PNEW CASE_161640 NEW CASE Second District Court of Appeal File Now PNEW CASE_150284 NEW CASE Second District Court of Appeal Release 2015 02 September 2015 zl Court Case Service lists containing case specific email address Service lists using case specific email addresses Bounce backs received on my email addresses Include Case Title STATE OF FLORIDA VS SANTOS DAVID Help ig q P Active Inactive All Receiving Service Status Yes Active Yes Active Yes Active Yes Active Yes Active Yes Active Yes Active Page 49 My Filings The My Filings page shows a list of all the county administrator s filings and their status The users has the ability to search and filter for particular filings if needed My Filings Hep J ae O Search Options Filing Status X UCN f Court Case Court X Division Submission Date From 02 02 2015 To 04 13 2015 Completion Date From To Case Style Matter Filing NEF Case Style Docket Court Case Status Court Submission Date Completion Date Remarks gt 234603 KG STATE OF
26. ase 2015 02 September 2015 Page 19 Information Select the type of Work Queue you are creating either Official Records or Case Type and then select the Division you are creating the Work Queue for The name the Work Queue and provide a brief description If you do not want all of the submissions to go to this new Work Queue do NOT select Default Queue Leave that option blank This click on Save and Close Case Type Criteria Depending on the Division you selected above the Case Type Criteria will appear Select the Case Types that apply and then select whether to show in New Case Only Existing Case Only or Both New and Existing Case Information Case Type Criteria Docket Code Criteria Criteria Select Criteria for routing work items to this queue You can select one or more case types select Case Type Show in New Existing Fl Business Court Auto Negligence E Other Negligence Auto Negligence E Professional Malpractice Business New Case Only E Business Court Business Existing Case Only m Business Court Business Governance Both New and Existing E Other Negligence Business Governance m ee ee E E E Docket Code Criteria To route specific docket codes to a Work Queue select this tab and select one or more docket codes that would be sent to this Work Queue Filer Role Criteria Allow the County Portal Administrator to select the filer roles associated with the specific Work Queue If you would like to set up a
27. ate Circuit Civil Probate Probate Probate Probate Circuit Civil Probate Circuit Civil Probate DNDenhata Type Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings face Tilimme Y Status Pending Review Filed Pending Review Filed Being Reviewed Being Reviewed Filed Filed Filed Rejected Being Reviewed Being Reviewed Pending Review Being Reviewed Pending Review Pending Review Pending Review Naina Nauimenal Received Date 11 12 2010 10 39 48 AM 11 12 2010 10 41 33 AM 11 12 2010 10 43 44 AM 11 18 2010 04 17 49 PM 11 18 2010 04 49 04 PM 11 19 2010 04 47 39 PM 11 26 2010 09 38 15 PM 11 26 2010 09 38 50 PM 11 30 2010 05 14 54 PM 12 03 2010 04 13 42 PM 12 03 2010 04 21 45 PM 12 03 2010 04 47 54 PM 12 08 2010 01 36 59 PM 12 28 2010 09 27 00 AM 01 11 2011 02 19 37 PM 01 11 2011 02 21 41 PM 01 11 2011 02 24 08 PM NALJNTHNNII O4 9C 44 MAA ro NEW CASE 2010CP38809 1105 NEW CASE 2005 CV 00101 NEW CASE NEW CASE 101010A 2005 CV 00101 201012345 NEW CASE NEW CASE NEW CASE 2010CP000123 NEW CASE NEW CASE NEW CASE NEW CASE AIr cace Select All O 09 000012 cc O 09 000012 CF 09 000012 DE 09 000012 DR J 09 000012 TR 09 cv 000101 101010A J 10cwv43933 J 12333 nans
28. ated By Last Updated Time Filings The Filings option provides the a e Search Filings Search Filings Eportal Demo Fee Code 106484237 50001 106484237 Eportal Demo Circuit Civil 50001 OTHER CIVIL FILINGS 50001 400 00 Flat 1 1 2010 To 12 31 2099 a Florida E Portal 2 28 2013 3 42 28 PM GI save close dministrator with the following options for an E Filing e Filings by Status E Filings by Status e Filings Summary Counts of E Filings and documents by type e Audit History Historical activity counts e System Usage Report Counts of logins and activities of the Portal e Filers Filings Mail Logs e E Filing Collections by Division Report e DOR Report e Organizational Filings Release 2015 02 September 2015 Page 35 Account Administration iline Clerk Filing Options Help Filings FACC Admin Search Filings li Open Fy Return Ponne By Seals Doct Filings Summary Work Queues 1 gF Audit History gt Ei p System Usage Report Filers Filing Mail Logs e Filing Collections by Division Report DOR Report Organizational Filings F 98294 Case Filings Search Filings When this option is selected the administrator is presented with a search criteria screen Filings can be searched by e Date range for received date and or completion date e Filing e Filing Type New Case or Existing Case e Filing Status e E
29. ator can retrieve these images e Search for the filing See Filings Section e Highlight the Filing and click View Filings Eportal Demo Search Filings 2 Refresh B Return MM Move MM Remove From Pending Queue File For Judicial Review Print P Resend A Mark As Filed k Save Close Filing Received Date between 07 01 2013 and 09 30 2013 Drag a column header and drop it here to group by that column y Filing VY Division Vv Type Y Status VY Received Date y Case gt E 35812 Circuit Civil Case Filings Filed 07 09 2013 08 47 03 AM 12000210CAAXMX 35818 Circuit Civil Case Filings Filed 07 09 2013 10 59 47 AM 11000176CAAXMX 35900 Circuit Civil Case Filings Filed 07 10 2013 10 25 24 AM 11000176CAAXMX 35913 Circuit Civil Case Filings Pending Review 07 10 2013 11 37 21 AM NEW CASE 36504 Circuit Civil Case Filings Filed 07 17 2013 07 38 14 AM 12000211CAAXMX e Click on Save Icon on the PDF Viewer tools e You are prompted to enter a location to save the image Release 2015 02 September 2015 Page 47 P Account Security Administration Filings Help Search Filings Filing 7303 ReadOnly First Q y S le Received lofi Payment Pay By Credit Debit Card Authorized Amount 41 00 Case From Filer NEW CASE Category All Doc Type f t 3 Dy f Caveat bY Creditor Docket Date 4 8 2011 w Docket Text Filed By 2 Giuseppe Ferrigno a 1 mae 243A RA 2A RS aa aaa C
30. bove instructions in the Pending Queue Reasons section This will move all submissions that are in the Pending Queue for longer than five days To opt in to this process contact the Service Desk Official Records Document Types The Official Records Document Types are used in conjunction with the E Recording process of the Portal E Recording is the process pertaining to the recording of official documents electronically by the Department of Revenue DOR and Simplifile The codes on these records must match with the codes provided in the file sent to the Portal by DOR and Simplifile Adding removing and changing should be coordinated with DOR and Simplifile to ensure proper processing of the file When selecting this option the administrator is presented with a list of established Official Records document types The administrator can create new document types update or delete existing types Account Administration Filings Clerk Filing Options Help o Filings Eportal Demo Rejection Reasons Official Records Document Types w oO New B Edit A Delete Fd Refresh tm Print Gd Save Close ae z y Organization Y Code VY Description VY Last Updated Time VY Last Updated By gt 526 Eportal Demo Test Official Record Document Type Ex 03 31 2014 10 36 54 AM Eportal Demo The document type is only available for the county organization identified on the documentation type record If a fee is to be charged when this document type
31. ckie Bill System Support Active wbeckie pinellascounty org 727 464 33003 FileTest Pinellas Free Clerk Active wbeckie pinellascounty org 1291 Fuhler Neal System Support Active NnFuhler co Pinellas fl us 727 464 1494 Hutcherson Gail Clerk Locked ghutcher pinellascounty org 32929 Hutcherson Gail System Support Locked gtesthutcher pinellascounty or 727 464 33039 Hutcherson Gail A System Support Active aiceeacadase 727 464 1986 Neville Wendy System Support Active wtestneville pinellascounty org 727 453 1613 Pickett Trey System Support Active tpickett csisoft com 880 Short Chris System Support Active ctestshort co pinellas fl us 727 464 33883 Test PinellasPortal Clerk Active pinellasportal yahoo com 60184 Tester Mary Clerk Active cweber flclerks com b 60185 Tester Mary Clerk Pending Activation cweber flclerks com Release 2015 02 September 2015 Page 13 Then select the Security Roles tab Welcome FACC Test Administrator KE N B U RKE C PA Last signed in on 10 14 2014 08 08 45 AM CLERK OF THE CIRCUIT COURT PINELLAS COUNTY FL Account Administration Filings Clerk Filing Options Help a e an Filings FACC Test Administrator Organization Pinellas 52 User Test PinellasPortal 33883 x 3 close O User Details Preferences Division Association Work Security Roles 33883 User Name pinellasportaltest Status Active Role ID Type State Number Organ
32. cting the Account option provides the user with three submenu options My Profile Change Password Email Log and Logout Administration Filings Clerk Filing Options Help F EA My Profile A Filings FACC Admin Change Password 20 26 fi Open Eg Return My Move Refresh im Print Email Log g P 20 26 Logout JF Filing T ee MERNE sla i ola al ieee SO i ov 93774 Casi CIV Circuit Subsequent 9 10 gt S Release 2015 02 September 2015 Page 5 My Profile In User Details under My Profile users can update all information except Status Role and Organization Click Save to save any changes If you do not Save before your Close your changes will not be retained User Details Preferences 1598 User Name facc4848 Status Active Role ID Type State Number Organization Orange First Middle Last Suffix Name FACC Admin Primary Email eportal flclerks com Alternate Email1 Email2 Address City State Zip Code Po 8 Phone CMS Id Active Directory Id Elsas Close The profile allows for three email addresses The primary email address is required Additional email addresses may be other email accounts for the user or the email account of the user s backup or supervisor Email notifications will be sent to all email addresses listed Changing your Pass
33. d FCCC news items are displayed for all filers to read The county news items are displayed on county pages Release 2015 02 September 2015 Page 15 Account Administration Filings Clerk Filing Options Help 1 g Filings Eportal Demo Organization Eportal Demo 313 Divisions Profile Administrators Users 2 ps Attachment ategory sy Release Date Subject sy Summary Y Y 7 Y 7 Y 140 E File 09 05 2013 Test News Test News 99 E File 06 12 2013 FAQ FAQs are located at www myficourtaccess com Category types e Electronic Filing Related News Displayed in the Portal on pages related to Electronic Filing e Electronic Recording Related News Displayed in the Portal on pages related to Electronic Recording e General Information Items Displayed in the Portal on all pages Account Administration Filings Clerk Filing Options Help zZ Filings Eportal Demo Organization Eportal Demo 313 New News Item Organization Eportal Demo Last Updated By Last Updated Time Category Subject Summary Release Date 3 31 2014 Divisions This tab identifies the types of filings permitted for this organization Click on the check boxes in the row appropriate for the type of filing Court Types and Divisions are established within the database and are available to all counties The Enabled checkbox must be checked for the county to begin E Recording or E Filing For a coun
34. e Can Enter Multiple ability to add more than one party e Can Enter Date of Birth ability to add the date of birth e Require Date of Birth date of birth is required for this filing type e Can Enter Date of Death ability to add Date of Death e Require Date of Death date of death is required for this filing type e ECF Role type of party e Show in New Existing ability to make party only in new existing or both types of case filings Release 2015 02 September 2015 Page 26 Account Administration Filings Help CaseType Codes CaseType Code 14540 GR Filings FACC Admin vi v d oQ O Information Case Level Fee Schedules Add FR Delete Eg Delete All GJ Save CMS Code Description During Case Initiation co fn Beneficiary CGR Corporate Guardian CPR Corporate Pers Rep CUR Curator GRD Guardian IP Interested Person PR Personal Rep SUC Successor Pr Grdn TRU Trustee Ward Ward ATT Attorney Associated Event Docket Codes Required Can Enter Associated Participant Roles CanEnter Require CanEnter Require ECF Role Date of Date of Date of Date of Birth Birth Death Death Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Respondent Party Initiating Attorney Close tose Associated Event Docket Codes Show in New Existing Both New and Exis
35. e O nei 03 31 2014 07 34 25 AM ValidateCredentials Valid Credentials LogonName 205 173 38 5 boneil 6329322 Brittany Nicole O nei 03 31 2014 07 34 25 AM ValidateCredentials Valid Credentials LogonName 205 173 38 5 boneil 6329325 Brittany Nicole O nei 03 31 2014 07 34 26 AM Login SessionID Activity Id 123351 205 173 38 5 6329588 Brittany Nicole O nei 03 31 2014 07 39 09 AM Logout Activity Id 123351 205 173 38 5 6329610 Unknown User 03 31 2014 07 39 18 AM ValidateCredentials Invalid Credentials LogonName 205 173 38 5 boneil PassWord 7 6329626 Unknown User 03 31 2014 07 39 25 AM ValidateCredentials Invalid Credentials LogonName 205 173 38 5 boneil PassWord 1 System Usage Report This report provides the administrator with summary information regarding logins and filings This option presents the administrator with an initial search screen The administrator can search by date range Release 2015 02 September 2015 Page 40 Account Administration Filings Eportal Demo System Usage Report Clerk Filing Options Login Summary Work Queues nm 7 D i n a Li 5 D x l l Activity between 03 31 2014 and 03 31 2014 Distinct Users 41 Drag a column header and drop it here to group by that column Logins 54 Filing Summary y County 11 Collier 29 Hillsborough 29 Hillsborough 29 Hillsborough 29 Hillsborough 29 Hillsborough 29 Hillsborough 36 Lee Y Divisi
36. ecgececeeseeseeeeeeeeneeteetaeeees 52 FMS o E acy teara asad ras E A A N E A E E E EE E A E 52 A DOUT arere A R E E E E E E 52 Release 2015 02 September 2015 Page 3 PORTAL ADMINISTRATOR DOCUMENTATION Introduction The purpose of this document is to provide you the Administrator with information necessary to manage your user s access fee codes and schedules rejection codes and work queues The Portal website allows users to register login submit filings and read news articles regarding E Filing and E Recording submitted by FCCC and the counties County Administrators can add users affiliate the users with a county and a law firm add new articles manage users and articles establish work queues work on filings and recordings that have been submitted by users and reset passwords Portal administrators also have access to reports FCCC Administrators can add county administrators add users add law firms State Agencies Local Agencies Insurance Companies and affiliate the users with a county and a law firm add new articles manage users and articles work on filings and recordings that have been submitted by users and reset passwords FCCC is also responsible for Branding pages for the county enabling county E Filing establishing security roles and organization types Administration roles requires Silverlight be installed on the PC As with documentation for any new system being deployed this document will be revised as
37. ect a new password upon signing in Status Pending Activation Role ID Type State Number Organization Pinellas Middle Primary Email joweber ficlerks com ec vce Email2 Address fo O O Suffix First Last City State Zip Code o E H Active Directory Id L Can act as administrator L waive Filing Fees Add close Then click on Add and then Close From the Users screen highlight the name of the person you just added Then click on Edit KEN BURKE CPA CLERK OF THE CIRCUIT COURT PINELLAS COUNTY FL E FILING PORTAL Welcome FACC Test Administrator Last signed in on 10 14 2014 08 08 45 AM Account Administration Filings Clerk Filing Options Help a amp ef D Filings FACC Test Administrator Organization Pinellas 52 x v o Profile Administrators News Divisions E wef Activate A Deactivate Delete My Reset Password amp Add Unaffiliated User tp Print Gl Save Name y Filer Role Y Status y D y Primary Email y Primary P 1473 Administrator FACC Test System Support Active eportal flclerks com 1495 Anderson Velyn Clerk Pending Activation vanderson pinellascounty org 34050 Appeals Pinellas Cr Clerk Active clerkappealdist pinellascounty 727 464 org 34049 Appeals Pinellas Cv Clerk Active civilappeals co pinellas fl us 34051 Appeals Pinellas Pr Clerk Active stierney pinellascounty org 1281 Be
38. elongs to this organization law firm then the local administrator can search for the user name and affiliate them with the organization Profile New A Edit A Act A Di YY Name 33004 313 FACC 2253 Demo Eportal 33033 Rives Paula J Administrators Select unaffiliated user to add FirstName LastName smith Name 633 Smith Bill 34029 y Status Pending Activation smith colin r Active Active SMITH JASON ive SMITH JASON ive Smith Dave Steve Smith Jason Ari ive Smith Jeffrey David ive Smith Jenee Active Smith Jim Pending Activation Smith John Active Smith John Active Add as user Add as administrator Users Users Tv Primary Email cox flclerks com csmith circuit9 org dvrao vistasg com jason vistasg com jason vistasg com kreichert flclerks com jdsmith varnumlaw com jenee smith duvalclerk com jfox vistasg org cox ficlerks com cox flclerks com Cancel Divisions y Primary Phone 407 832 5021 5125761234 5125761234 850 555 5555 269 553 3517 This tab provides a list of County Users their Filer Role their Status and their Primary Email address From this tab the Portal Administrator can add new users or edit user information They can also deactivate a user or reset their password From this tab the County Portal Administrator will manage the County users in the Portal unt Administration Filings Clerk Filing Options Help Filings FACC Admi
39. er Clear Filter List all of the new cases in probate that are in Pending review status Note The steps listed here are to show how the filter works not the simplest process for getting the list of records Y Received Date 12 03 2010 04 21 45 12 03 2010 04 47 54 12 28 2010 09 27 00 01 27 2011 01 35 41 Start with a File Search returning all the records for the last year to give a listing that can be used to show filtering options Y Filing Y Division Y Type Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Circuit Civil Case Filings Y Status Y Received Date Y Case Rejected 02 02 2010 02 19 22 PM 2005 CV 00102 Rejected 02 02 2010 02 20 01 PM CITATION CASE Filed 02 02 2010 02 24 56 PM CITATION Filed 02 02 2010 02 25 26 PM CIVIL Filed 02 02 2010 02 25 40 PM CRIMINAL Filed 02 02 2010 02 25 53 PM DOMESTIC Filed 02 02 2010 02 26 09 PM JUVENILE Filed 02 05 2010 04 25 21 PM 09 000012 TR Filing Organization Y Next click on the Filter icon on the Case column when the filtering options display select Contains and enter New Case and click on the Filter button Release 2015 02 September 2015 Page 45 Y Filing 4265 4266 Y Division Y Domestic Relations Probate County Civil Circuit Civil Circuit Civil Circuit Civil Circuit Civil Prob
40. ew Cases in Simple E File if the county allows New Case for Simple E File Allow Punctuation allow punctuation into the CMS Allowed Characters what characters the local CMS will accept Remove Spaces From LCN removes spaces from the local case number Use CCIS for UCN Search CCIS is used on case validation Park Unpark XML Transmission for Local Review hold submissions by division while local system is down and then allow submissions to come in to Local Review when local system is available Park Unpark XML Transmission for Portal Review hold submissions by division while local system is down and then allow submissions to complete filing process in CMS when local system is available Administrators Users News Divisions Can Add Parti External Id Can File New Allow Allowed Remove Space Use CCIS for J Park XML Park XML in Subsequent CasesinSimp Punctuation Characters From LCN UCN Search Transmission for Transmission for Filings E File Local Review Portal Review Manage Pro Se Filers This will allow the County Portal Administrator to manage the Pro Se filers in their County Release 2015 02 September 2015 Page 17 Administration Filings Filin Add Unaffliated User Add Organization Orange Profile K Manage Pro Se Filers gt Work Queues Work Queues Rejection Reasons Official Records Document Types CaseType Codes Docket Codes Courts Document Type Codes Fee Schedules Fee Codes Pro
41. fliated User Work Queues ME TT ig Queue W File For Judicial Review i Refresh ij Print Orange Profile Work Queues Manage Pro Se Filers y case Vy Status yy Filer Manage Organizations Created 2015 CA 000135 O pending Queue Carolyr gt Work Queues 2014 CA 000023 O pending Queue Carolyr Rejection Reasons Pending Queue Reasons Official Records Document Types CaseType Codes Docket Codes Courts Document Type Codes Fee Schedules Fee Codes Prompt Codes Appellate Code Tables Search Docket Codes County Search Cancel Clear New Add new Docket code Edit make updates to the docket code Delete remove docket code Release 2015 02 September 2015 Page 29 e Case Type Associations gives the county administrator the ability to associate to a specific case type e Refresh any time a code is edited added or deleted it refreshes the codes e Print give the county administrator the ability to print their docket codes e Save gives the county administrator the ability to export their docket codes to specified location for view in Excel Account Administration Filings Clerk Filing Options Help a Filings Eportal Demo Docket Codes a b a 5 ys poly z m CY New A Edit A Delete A Case Type Associations Refresh Print k Save E Close _ New or Editing When creating or editing a docket code the Portal administrator can select a role to associate to the doc
42. ganizations Created Work Queues Rejection Reasons Pending Queue Filed for Judicial Review Reasons Official Records Document Types Case Type Codes Docket Codes Court Document Type Codes Fee Schedules Fee Codes Prompt Codes Appellate Code Tables Hep JY ae O Submitted 08 18 2015 03 20 02 PM Release 2015 02 September 2015 Page 7 Account Administration Filings Clerk Filing Options Help es amp Add Unaffliated User imin Add Organization l 3 umn Mi Move Refresh i Prit Filings 20 Documents 26 Max Filings To Fetch 4999 p Orange Profile Manage Pro Se Filers Foy s Filing y Type y Case Y Status y Filer Y Received Date Y Division a Manage Organizations Created 93774 Case Filings 2013 CF 002258 A Being Reviewed State Attorney 9Th Circuit 03 12 2014 04 46 46 PM Circuit Crim Work Queues o 95613 Case Filings NEW CASE Being Reviewed Colin R Thacker mr 04 04 2014 09 53 02 AM Probate Rejection Reasons j 97986 Case Filings 2014 DR 000050 O geing Reviewed Bryan Massingill 05 09 2014 02 56 21PM Domestic Pending Queue Reasons Relations Official Records Document Types E Family 97988 Case Filings 2014 DR 000050 O Being Reviewed Bryan Massingill 05 09 2014 02 57 58PM_ Domestic CaseType Codes Relations Docket Codes Family 98296 Case Filings 2014 CA 000001 0 j i Carolyn M Weber 05 19 2014 01 02 06 PM Circuit Civil Courts Document Type Codes 3 Being Reviewed
43. he Pro Se filer s account if necessary by selecting the account and then selecting Deactivate from the Menu Bar Filings FACC Admin Manage Pro Se Filers Reset Password P Search Print Gl Save Close Weber Carolyn Weber Carolyn M Brew Edit Activan Y ID Self Represented Active cweber flclerks com 407 310 3592 Unaffiliated Users Litigant Self Represented Active cweber1024 gmail com 407 301 4599 Unaffiliated Users Litigant Once Deactivate is selected a dialog box will appear Deactivate User 1981 Weber Carolyn m Deactivate user Ok Cancel Release 2015 02 September 2015 Page 18 Select Deactivate User and say OK The Pro Se filer will no longer be able to file using that User Name and Password Work Queues Work queues can be created in the Work Queues section under the Administration tab gt A fa mp Work Queues Administration Filings FACC Admin Filings Clerk Filing Options Help New A Edit A Delete K Work Items Refresh fm Print GJsave Close 7 Type Y Organization y Division Y Name Y Default Y Pending Queue Y gt 16 Case Filings All Organizations All Other m m 101 Official Records All Organizations All DOR Documents m 129 Official Records All Organizations All Si
44. her administrator as a backup to provide coverage for the county Once the county s Portal administrator is active they are responsible for the county s account and user management Filings Eportal Demo Organization Eportal Demo 313 x Non P Edit Activate Deactivate Delete Reset Password P Add Unaffiliated User Pr nt save y Name Y Status y Bar y Primary Email y Primary Phone Y gt 33004 313 FACC Active gferrigno amcad com 2253 Demo Eportal Active bhet bhet com 33033 Rives Paula J Inactive prives flclerk com h Filings Eportal Demo Organization Eportal Demo 313 x Profile Administrators News Divisions New D Edit A Activate A Deactivate Delete Reset Password P Add Unaffiliated User Print save y Name Y Status y Bar y Primary Email Y Primary Phone Y gt 33004 313 FACC Active gferrigno amcad com 2253 Demo Eportal Active bhet bhet com 33033 Rives Paula J Inactive prives flclerk com Release 2015 02 September 2015 Page 10 Local administrator functions include adding and updating users and administrators activating and inactivating user accounts resetting passwords adding unaffiliated users to the organization adding and updating news information for the Portal and updating division E Filing selections An Unaffiliated user is one who has registered online and the organization affiliation has not been established For instance if a lawyer registered online and now b
45. if the filer was selected for service on a specific submission The Portal Administrator has the ability to save to an Excel spreadsheet or print the results of the search as well E Filing Collections by Division Report Set the Search Criteria and then click on Search to see the results Filings FACC Admin e Filing Collections by Division Report C Refresh GJsave close Daily e Filing Collections by Division Report Run Date 04 13 2015 02 05 59 PM For Completion Date 04 09 2015 through 04 10 2015 Division Filing Id UCN Local Case Number Attorney Bar Completion Date Fee Code Description Amount Order Y Y Y N Y Y Y Y Number Domestic Relations Family a 236004 Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 08 Circuit Mediation Arbitration Fee 15 00 260313 Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0O 99 04 09 2015 09 Civil State Courts TF 80 80 00 260313 Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 09 DFS TF Budget Review 1 00 260313 Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 CCOC TF 28 241 1 a 4 00 260313 Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 Child Welfare Training TF 28 101 L a 5 00 260313 Family Domestic Relations 236004 482015DR000275A0010X 2015 DR 000275 0 99 04 09 2015 Ct Ed DFS Tf 28 2401 3 Cir Civ 0 50 260313
46. ile etc The option provides the Portal administrator with the ability to activate and deactivate the account update the organization profile add and update county administrators and users enter county news items to be displayed on the county s Portal pages and update the division E Filing options The administrator cannot change the profile number or organization type Release 2015 02 September 2015 Page 9 Within the Profile update screen the administrator can change addresses and phone numbers This is also the place where the administrator can set the organization to allow for the waiver of filing fees nosed Filings Clerk Filing Options Help 3 Z Filings Eportal Demo Organization Eportal Demo 313 J g si Administrators Users News Divisions 313 Name Type Trial Status Active Waive Filing Fees Parent External CMS ID Circuit Last Updated By Florida E Portal Last Updated 10 10 2013 3 14 02 PM Time Email Addresses Value Primary Primary Email Address bhet bhet com First Alternate Email Address Second Alternate Email Address Phone Numbers Business A Primary Home Primary Administrators Click on the tab Administrators to view list of administrators for the county The county may have one or multiple administrators FCCC administrator establishes the initial administrator for the county That county Portal administrator is encouraged to establish at least one ot
47. in the Pending Queue and have been corrected and resubmitted by the Filer You can then work the list of filings and quickly accept and process them Release 2015 02 September 2015 Page 38 Filings By Status This option provides the administrator a quick look at activity in the Portal Three status listings are available 1 Checked Out filings selected by reviewers for processing 2 Over 24 Hours filings that are over 24 hours old and still in pending or being reviewed status 3 Over 7 Days and Paid with Credit Debit filings over 7 days old still in pending or being reviewed status and fees were paid by credit or debit card Work Queues Reviewer FACC 313 Paula J Rives Eportal Demo Paula J Rives Eportal Demo Eportal Demo Paula J Rives Paula J Rives Eportal Demo Paula J Rives Eportal Demo Eportal Demo Eportal Demo Filings Summary Using this option presents the administrator with an initial search screen The administrator can search by date range for received or completed dates The search results include the number of filings and official record recordings by county division and Status Ww Account Administration Clerk Filing Options Help Filings Eportal Demo Filings By Status Checked Out Over 24 Hours Drag a column header and drop it here to group by that column y Review Start Date Y 04 14 2013 04 04 37 PM 05 08 2013 04 11 28 PM 03 17 2013 05 24 56 PM 03 12 2013 11
48. ion 5 1 40728 0 System Version Win32NT 6 1 7601 65536 Support Phone Support Lil L ANA PIIL JL 2 Fl PETIM a a Face ees aee sea ee ae oe Release 2015 02 September 2015 Page 53
49. is submitted to the county the fee amount is entered on the document type record The Code field is used when eRecords are moved into the Clericus ORI database Only counties using Clericus ORI for their official records will utilize this field Account Administration Filings Clerk Filing Options Help Filings Eportal Demo Official Records Document Types ff Official Records Document Type Code 526 Work Queues 526 Organization Eportal Demo Code Test Description Official Record Document Type Ex Fee Total 0 00 Sort Order 1 Last Updated By Eportal Demo Last Updated Time 3 31 2014 10 36 54 AM GI Save Close Release 2015 02 September 2015 Page 23 Case Type Codes The Case Type Codes provide a list of all the filing types and case types codes used on the Portal Case Type Codes are codes the drive the filer interface These codes display the case type codes filing types parties and document types These are all configured to give the filer the information needed to prepare a filing Account Administration Filings Help Filin Add Unaffliated User A 2 a Add LawFirm o te Close Columbia Profile Z Dra Rejection Reasons pe Official Records Document Types CMS Code y Category Y Description y Active y Last Updated Time Y Last Updated B GR Guardianship Guardianship 04 26 2012 04 05 16 PM FACC Admin Docket Codes GR Guardianship
50. isting Both New and Existing Both New and Existing Both New and Existing Both New and Existing If docket codes have additional fees or only need to be filed on specific types of filings the Portal administrator has the ability to update the document code By clicking on the associated docket code the Portal administrator can edit the docket code to reflect the proper fee They also have the ability to make the docket code available on new or existing case only Release 2015 02 September 2015 Page 27 b gt a a e Gad Administration Filings FACC Admin Filings Help ly Information Work Queues Available CaseType Codes CaseType Code 14540 GR _ Edit Associated Docket Code Properties 15229 ADRA WED Associated Event Docket Codes 15229 ADRA Accept Of Desig As Depository Receipt Asssets i ici ial Filer Can Select v New Filing Can J J Submit Require Subsequent Filing Can Submit Filing Fee Code 0 00 Docket Level Fee Schedules Fee Application Type goth New and subsequent Case Filings Default Document Type Category Override Y CMS Code a As Depository ADRA ACCT AFF ship Plan AGP ship Report AGR arve As ATSG ir CVC ccs COD cD CON neral Bill CPFB Save Close 2 2 15243 All 15244 All DC i Irs Tax Cert DTTC Determination Of Heirs DOH Disposition Of Personal Property DPP
51. ization Pinellas Middle Suffix First Primary Email pinellasportal yahoo com Alternate Email1 wbeckie pinellascounty org ghutcherson pinellascounty org Email2 Address City State Zip Code CMS Id L Can act as administrator L waive Filing Fees G save Close Place a check in the Accounting Clerk box and then click on Save and then Close Filings FACC Administrator Organization Brevard 5 User Barding Kimberly 33523 3 close User Details Preferences Division Association Work Queue Association Security Roles 33523 Name Kimberly Barding Roles Assign Role County Administrator County User Filing Administrator Filer Public PasswordReset EReview Judge DOR ParaLegal Access Electronic Service List Web Service DOC User DOC Administrator Clerk DOC BORBBBBBBBABBBABAEA Accounting Clerk GJ save close Release 2015 02 September 2015 Page 14 That Clerk will now have access to the Filings menu only Account Administration Clerk Filing Options Help Work Queues Search Filings lt 1 Filings By Status 4 Filings FACC Admi ai 4 Case Filings CIV Circuit New Filings Summary Audit History a system Usage Report CIV Circuit Sub Filers Filing Mail Logs CIV County Ne e Filing Collections by Division Report FAM New 1 DOR Report FAM Subseque Organizational Filings PMH New Lf
52. ket codes It can have one or many roles associated to the docket code Input the required information Select the roles that you would like to have associated to the docket code You can move them over by the Add selected button You can also move the entire list of available roles by selecting Add All You can remove by selection or all as well These docket codes will only show to users within that role CMS Code Active v Is Cover Sheet System Defined Roles Select roles that can file this type of document Available Selected Role Vv Attorney Assistant US Attorney Attorney Florida Bar Attorney Internal Counsel for a State Agency Last Updated By Last Updated Time Case Type Associations If docket codes have additional fees or only need to be filed on specific types of filings the Portal administrator has the ability to update the document code By clicking on the associated docket code the Portal administrator can edit the docket code to reflect the proper fee They also have the ability to make the docket code available on new or existing case only This function gives the Portal administrator the capability to maintain docket codes associated with case types Release 2015 02 September 2015 Page 30 Account Filings FACC Admin Docket Codes Add Remove Case Type Docket Code Associations Docket Codes Docket Codes Listed below along with case t
53. lp New Unttiliated User a E 0 i Filings FACC Admin g Work Queues P gt User Name The default password is eportal User wall be required to select a new password upon signing in Status Pendi Role g Activation ID State Number 4ttorney Florida Bar Attorney Prosecuting County Organization Release 2015 02 September 2015 Page 8 Add Organization The Add Organization function gives the Portal administrator the ability to setup Law Firm Law Enforcement Agency State Agency Local Agency Insurance Agency VV VV V as an Organization This function allows the Portal administrator to setup an Organization Administrator that can add users specifically to that Organization The Organization Administrator can add delete users from the Organization and reset their passwords For the Law Firm Organizations options are available to add a registered E Filer or new E Filer but the Law Firm Administrator must be an active member of The Florida Bar The required fields are marked with a red asterisk Filings FACC Admin Add Organization New Organization Firm Name I gt k l Type Law Firms Law Firms Law Enforcement State Agency PERAS Local Agency City State ZipCode Insurance Agency County Profile Profile The title of this option appears as the county name Columbia Profile Holmes Profile Santa Rosa Prof
54. mergency Filing e Filer Type e Payment Method e Filing Organization e Filer e Case e Division e Sub Case Type Release 2015 02 September 2015 Page 36 Search for Filings Received Date From 4 13 2015 J m Completion Date From Filing Filing Status Filer Type To 4 13 2015 g To Enter date Filing Type i Emergency Filing Payment Method Filer Case Division ni Sub Case Type Search Cancel Filings FACC Admin fd Refresh Mg Return W Move Remos nding Queue view Print amp view Filing Received Date between 03 01 2014 and 03 17 2014 Court is 12 Drag a column header and drop it here to group by that column Clear Filings that match the criteria are returned in the result set The administrator may return the filing to the common work queue move it to another work queue print the list or view the details of the filing They can also remove the filing from the pending queue and mark the filing Filed for Judicial Review The administrators also have the ability to mark a filing as Filed This will marked the filing as filed and settle any payments associated with the filing The administrator will need to input the local case number UCN and Case Name Ex Plaintiff vs Defendant also known as the Case Style Y Received Date y ase Y Filing Organization Y Filer ve 4uanvsia Voy LIJEVIM Uren 03 11 2014 09 14
55. mpliFile 139 Case Filings All Organizations All Pending Queue 399 Case Filings Orange All ZZJR Judicial Review Queue m m 227 Case Filings Orange Circuit Civil ZCIV Pending Queue 229 Case Filings Orange Circuit Civil CIV Circuit New m E 230 Case Filings Orange Circuit Civil CIV Circuit Subsequent 368 Case Filings Orange Circuit Criminal CRI Circuit Subsequent 372 Case Filings Orange Circuit Criminal ZCRI Pending Queue 231 Case Filings Orange Domestic Relations FAM INJ Subsequent m Family E 258 Case Filings Orange Domestic Relations FAM CS New Family Work queues can be created edited or deleted from this tab If a new Work Queue is created you will be able to add the following information 1 oe 0i gene IN Information Case Type Criteria Docket Code Criteria Filer Role Criteria User Association Security Roles Filings FACC Admin Work Queues New Work Queue i Information Type Organization Division Name Description Sort Order Default Queue Case Type Criteria Docket Code Criteria Filer Role Criteria S Orange Tab Name ee Work Items not meeting defined criteria for a given court division are routed to default queue for that court division You can only have one default queue for each court division Pending Queue Last Updated By Last Updated Time User Association Security Roles Rele
56. mpt Codes Appellate Code Tables Clerk Filing Gibtions Help lo BS BpPrint fFilings 15 Documents 17 Max Filings To Fetch 4000 qy Type y Case y Status y Filer y Received Date y Division Y Reviewer Case Filings NEW CASE Being Reviewed Colin R Thacker mr 04 04 2014 09 53 02 AM_ Probate FACC Admin Case Filings 2014 DR 000050 O Being Reviewed Bryan Massingill 05 09 2014 02 56 21PM Domestic FACC Admin Relations Family Case Filings 2014 DR 000050 O Being Reviewed Bryan Massingill 05 09 2014 02 57 58 PM Domestic FACC Admin Relations Family Case Filings 2013 CA 000033 O Being Reviewed Carolyn Weber 05 19 2014 12 52 17 PM Circuit Civil FACC Admin Case Filings 2014 CA 000001 O0 Being Reviewed Carolyn M Weber 05 19 2014 01 02 06 PM Circuit Civil FACC Admin Case Filings 2014 CA 000002 O Being Reviewed Carolyn M Weber 05 19 2014 03 41 44 PM _ _Circuit Civil FACC Admin Case Filings 2014 CA 000123 0 Being Reviewed Judge Frederick James Lauten Jr 06 13 2014 08 12 51 AM Circuit Civil FACC Admin Case Filings 2013 MH 001603 Being Reviewed Kimberly Mann 07 28 2014 02 36 29 PM _ Probate FACC Admin 0 Search for the Pro Se filer you wish to locate by typing in the last name and then click on Search i a Search Cancel Clear Search for users Last Name First Name Email Address The County Portal Administrator will be able to Deactivate t
57. n Organization Orange 48 Profile Administrators FY New Fi Edit Fi Activate Fi Deactivate Delete Reset Password P Add Unaffiliated User a Print Save y Name y Filer Role Y Status y D New Accounting Clerk Security Role From the Administration Tab select your County Profile Y Primary Email Users Y Prim Release 2015 02 September 2015 Page 11 ote 3 fe KEN BURKE CPA CLERK OF THE CIRCUIT COURT PINELLAS COUNTY FL E FILING PORTAL Welcome FACC Test Administrator Last signed in on 10 14 2014 08 08 45 AM Account Administration Filings Clerk Filing Options Help BA a a a Work Que amp Add Unaffliated User st Administrator Add Organization A Pinellas Profile a E Manage Pro Se Filers Filing Type Le g VY g Y YP Work Queues Rejection Reasons Official Records Document Types P CaseType Codes Docket Codes Courts Document Type Codes Fee Schedules Fee Codes Prompt Codes Appellate Code Tables gt Next select the Users tab and click on New fam KEN BURKE CPA a sA Ty Case CLERK OF THE CIRCUIT COURT PINELLAS COUNTY FL E FILING PORTAL y Status urn i Move Refresh Print Filings 0 Documents O Max Filings To Fetch 1000 m Y Filer Welcome FACC Test Administrator Last signed in on 10 14 2014 08 08 45 AM Complete the
58. nd allow the Reviewer to select the appropriate reason and edit that reason if necessary Account Administration J Filings Clerk Filing Options Help gl Filings Common ZCIV Pending Queue Work Queues Pending Queue Reasons E w nn G new B Edit A Delete MQ Refresh Print save E close i i Organization y Type Y Reason y Last Updated Time y Last Updated By 14 Orange Case Filings Your five days have passed and this 08 19 2015 08 58 51 AM FACC Admin submission will be moved to Filed for Judicial Review which means it will no longer be accessible 18 Orange Case Filings Document was not corrected so we are 08 19 2015 08 53 48 AM FACC Admin moving this submission to the Filed forJudicial Review queue which makes this submission unavailable 9 All Organizations Case Filings The Clerk to fill in the name of the 08 01 2015 12 23 16 PM AMCAD LLC document was blank illegible improperly scanned or corrupt Please correct and resubmit the entire submission within 5 business days 10 All Organizations Case Filings The filing submitted with case number 08 01 2015 12 23 26 PM AMCAD LLC Clerk to fill in incorrect case number on the document does not match the case number that was selected in the Portal To create a new Pending Queue reason or a Filed for Judicial Review reason click on New on the menu bar Release 2015 02 September 2015 Page 21 Account Administration Filings Clerk Filing Options Help
59. necessary to reflect modifications and enhancements to the Portal Logging in to the Portal Administrators can access the Portal s log in page by typing the following URL into their web browser www myflcourtaccess com Administrators do not register on the web site Their initial profiles are created by FCCC The new administrator must enter their User Name and Password and change their password on initial entry Release 2015 02 September 2015 Page 4 Por Florida Courts E Fil ing Portal www myflcourtaccess com News amp Information e Civilek is the official payment processing vendor for the E Filing Portal If you have been contacted by a member of the Civi Tek Banking Department by email letter or phone call these are legitimate communications concerning your E Filing banking information Please respond to their communications accordingly e Got Metadata Check it out Read More Welcome to the Florida Courts E Filing Portal Help md 7 Login Required Field User Name Password Forgot Password Do not have an account Register Now if you need a portal account please indicate the filer role you need and click Register Role Select Role z This website is best viewed in Internet Explorer 9 and above Mozilla Firefox and Google Chrome Account The initial page displays the options available to the administrator Account Administration and Filings Clerk Filing Options and Help Sele
60. on Circuit Civil Circuit Civil Circuit Criminal Juvenile Dependency Probate County Criminal Juvenile Delinquency Circuit Criminal This report page is divided into 3 sections 1 Login Summary a Logins the number of logins within the date range Y Type Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Case Filings Filings PM NM e e 0 H e Documents wW W e N US W b Distinct Users the number of users logging in within the date range removes duplicate logins by a user 2 Filing Summary grouped County Organization a Provides the number of I li lil IV V Filings Documents Documents accepted Documents rejected Documents Filed for Judicial Review b Clicking on the arrow beside the numbers expands and collapses the detail records Filers Filings Mail Logs This report gives the Portal administrator the ability to search for users It shows user information such as email address organization id s etc Release 2015 02 September 2015 Page 41 Search for Filers Lx Filer Search Cancel Clear This allows the County Portal Administrator to search for filers to see the audit trail of the submission view the email log of that filer and check the Notification of Electronic Filing NEF to see
61. r the Filing Options menu on the Menu Bar on the Filers side SJ My Cases My Filings Sign Out FA Fileto DOC File NOA f Workbench E Filing Map m Clerk Review Release 2015 02 September 2015 Page 51 Filing Options File Notice ol Ming Options File to Department of Corrections amp My Cases a My Filings eared gi My Fees l A My Alerts f Workbench E Filing Map E Clerk Review k i Fisting Case File to the Department of Corrections This link will take you to the filer s side of the Portal to the Florida Department of Corrections where you will follow the pages to submit your document to the Department of Corrections For more information see the Clerk Filer User Manual April 2015 Help About Help shows the user the Application Assembly Version Source Runtime Version and System Version It also will allow you to contact support by opening your email provider and creating a new message with the address already filled in Release 2015 02 September 2015 Page 52 Flonida Courts E Filing Portal TEST Site Review Administration Application About Application Florida Courts E Filing Portal TEST Site Review Administration Application T Assembly VistaSG FilingPortal ReviewAdminClient v4 0 Version Product 2015 2 Build 5 0 0 0 Source https test myflcourtaccess com ClientBin Amcad FilingPortal ReviewAdminClient v5 0_08202015 xap Runtime Vers
62. required fields as noted by a red asterisk Account Administration Filings Clerk Filing Options Help 3 Filings FACC Test Administrator Organization Pinellas 52 x v Profile Administrators News Divisions Edit A Activate A Deactivate Delete la Reset Password pP Add Unaffiliated User fp Print GJ save y Name VY Filer Role y Status y D Y Primary Email Y Primary P gt 1473 Administrator FACC Test System Support Active eportal ficlerks com 1495 Anderson Velyn Clerk Pending Activation vanderson pinellascounty org 34050 Appeals Pinellas Cr Clerk Active clerkappealdist pinellascounty 727 464 org 34049 Appeals Pinellas Cv Clerk Active civilappeals co pinellas fl us 34051 Appeals Pinellas Pr Clerk Active stierney pinellascounty org 1281 Beckie Bill System Support Active wbeckie pinellascounty org 727 464 33003 FileTest Pinellas Free Clerk Active wbeckie pinellascounty org 1291 Fuhler Neal System Support Active NnFuhler co Pinellas fl us 727 464 1494 Hutcherson Gail Clerk Locked ghutcher pinellascounty org 32929 Hutcherson Gail System Support Locked gtesthutcher pinellascounty or 727 464 n Release 2015 02 September 2015 Page 12 Account Administration Filings Clerk Filing Options Help l amp Filings FACC Test Administrator Organization Pinellas 52 New User Pinellas Work Queues User Name Imtester O The default password is eportal User will be required to sel
63. s NEW CASE Being Reviewed Kyle Reichert 244667 Case Filings 2015 CA 000135 O Being Reviewed Carolyn M Weber Received Date 03 12 2014 04 46 04 04 2014 09 53 05 09 2014 02 56 05 09 2014 02 57 05 19 2014 01 02 05 19 2014 03 41 06 13 2014 08 12 07 28 2014 02 36 10 20 2014 02 55 10 23 2014 02 35 11 17 2014 03 20 11 18 2014 03 05 12 09 2014 03 21 12 19 2014 01 32 01 08 2015 08 50 02 24 2015 08 40 02 27 2015 09 52 03 04 2015 12 45 03 31 2015 10 36 05 27 2015 11 38 08 21 2015 08 06 To filter those filings corrected and resubmitted by the Filer click on the CF funnel and select Visible Filings FACC Admin WH Open FA Return MM Move Refresh Print Filings 21 Documents 27 Max Filings To Fetch 4999 B yF y yic y Filing y Type Y Case Y Status y Filer Y n cane us oe Being Reviewed State Attorney 9Th Circuit z Jl collapsed NEW CASE T Carolyn M Weber n visible 2014 CA 001200 O Being Reviewed Carolyn M Weber Show rows with value that 2014 CA 001200 O Being Reviewed Carolyn M Weber 4 Is equal to 2014 CA 001200 O Being Reviewed Carolyn M Weber 2015 CA 000135 O Being Reviewed Carolyn M Weber And Is equal to Filter Clear Filter Received Date 03 12 2014 04 46 10 20 2014 02 55 11 17 2014 03 20 12 19 2014 01 32 01 08 2015 08 50 08 21 2015 08 06 That will filter out and present a list of all submissions that were once
64. ther postal service e mail or hand delivery to the presiding judge magistrate or hearing officer No proposed orders may be e filed The clerks of court are authorized to automatically reject any unsigned order inadvertantly efiled Read More Please designate both all parties plaintiff defendant respondent as Primary except aka fka etc when efiling Notice of Appeal Intended reviewing appellate court You want to file a NEW v Case Type v Case Category Y Case Nature v Lower tribunal information You can search for lower tribunal information by selecting the Search Available Electronic Data for your lower tribunal information link or directly enter information into the form fields below p Search Available Electronic Data for your lower tribunal information Or Provide as applicable the following Lower Tribunal Lower Tribunal Court Division Lower Tribunal Case Number Primary Presiding Lower Tribunal Judge Date of Rendition Order Action Identifier if applicable My Cases The Portal administrator will also be able to view the cases they have filed to and file directly from this page if they have already filed on a case The user has the ability to search and filter for particular filings if needed My Cases Court Case Style Case Style Service lists using my profile email addresses I have removed myself from the Service List Cases per page 25 zl File Case Court Case Court
65. ting Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing This gives the Portal administrator the ability to add specific docket codes to a specific case type filing type Docket codes cannot be created here they can only be associated to the filing type Account Administration Filings Help a Filings FACC Admin CaseType Codes f CaseType Code 14540 GR z oO ao O Information Case Level Fee Schedules Add Delete FR Delete All GJ Save CMSCode Description During Case Initiation co fan Beneficiary CGR Corporate Guardian CPR Corporate Pers Rep CUR Curator GRD Guardian IP Interested Person PR Personal Rep SUC Successor Pr Grdn TRU Trustee Ward Ward ATT Attorney Required Can Enter Associated Participant Roles CanEnter Require CanEnter Require ECF Role Date of Date of Date of Date of Birth Birth Death Death Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Initiating Party Respondent Party Initiating Attorney Associated Event Docket Codes Show in New Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Existing Both New and Ex
66. ty to begin E Filing Probate the FCCC Administrator must check the following checkboxes on the Circuit Court Probate row e Can E File e Can E Record e Enabled e Allow Simple E File if the county allows Simple E Filing for Probate e Allow Subsequent if the county allows E Filing on existing Probate cases e Allow Case Initiation if the county allows E Filing of New Cases for Probate e Allow Manual Review if the county will not be using the Portal Review Client or another automated Review Client Release 2015 02 September 2015 Page 16 Organization Eportal Demo 313 Profile Administrators Users News urt Division Can E Fil an E Record nabled Allow Allow Allow Allow Allow Can Add Parti External I Can File New Allow Simple Simple Subseque Case Manua in Subsequent Cases in Simp Punctue Fil File With Initit R Filings E F Payment 99 uit Court Appeals 1 it Court Circuit Civil 28 it Court Criminal Traffi 27 uit Court Juvenile Deling 2 uit Court Circuit Criminal 3 uit Court Domestic Relat Family 4 ourt Juvenile Depe 29 ourt Civil Traffic 5 ourt Probate 10 ourt Probate Plant 9 ourt Probate Tamp 6 ourt unty Civil urt ounty Cr 2 Official Records Official Records Divisions Continued Can Add Party in Subsequent Filings gives the filer the ability to add additional parties on existing cases External ID this is not used by all CMS your vendor will be able to explain if this is needed Can File N
67. ue for each county division ECF Case Type cjyil Case Last Updated By FACC Admin Last Updated Time 4 26 2012 4 05 16 PM Gsave close Terms Of Use Reviewer Documentation Request Service Desk Support 2011 FACC Services Group Case Level Fee Schedules The Case Level Fee Schedule gives the Portal administrator the ability to configure the filing fees for the filing type These codes are setup in the Fee Schedules section This section only lets the Portal administrator associate the Fee Schedule to the case type code Release 2015 02 September 2015 Page 25 Account Administration Filings Help Filings FACC Admin f CaseType Codes J CaseType Code 14540 GR x Work Queues x Information Associated Participant Roles Associated Event Docket Codes Available Selected y Name Y CMS Code Y y Name Y CMS Code Y gt s ACAV ACAV Add Selected 57 AFAD AFAD 156 ADPP ADPP 99120 Optional Fees OFP 158 AGPO AGPO Add All 159 ANOT ANOT 160 AOAE AOAE Remove Selectec 161 ASAG ASAG 162 ASAL ASAL a 163 AVGD AVGD 164 AWIL AWIL 827 us LIS 99103 Additional Names AN 1478119 Certified Copies Cert 1738726 Summons Summ save Associated Participant Roles The function gives the Portal administrator the capability to add delete parties to a specific filing type e CMS Code party code used by local CMS e Description party name e Required During Case Initiation party is required for new case
68. unt Administration J Filings Clerk Filing Options Help oa Filin Add Unaffliated User Work Queues gt Add Organization lg Queue M File For Judicial Review Refresh jp Print z Orange Profile Manage Pro Se Filers y Case V7 status qy Filer Manage Organizations Created 2015 CA 000135 0 pending Queue Carolyr Work Queues 2014 CA 000023 0 pending Queue Rejection Reasons Pending Queue Reasons Official Records Document Types CaseType Codes Docket Codes Fee Schedules Fee Codes Prompt Codes Appellate Code Tables gt Fee Schedules This option provides the administrator with a list of existing fee schedules The administrator can create new document types update delete print and save existing schedules Release 2015 02 September 2015 Page 31 This option is only used in the context of collecting monies The fee schedule is dependent on the Case Management System CMS being used by the county If the CMS for the county needs the schedule values passed in when fees are collected then the fee schedule codes must be entered into the Portal using this process The schedules allow for defining what Fee Items are tied to the schedule and what CMS codes ties them together The need for these codes is determined at the time the county and FCCC work with the county s CMS vendor for the interface Account Administration Filings Clerk Filing
69. ven court division 400 00 Fee Items Available Selected y Name y Amount yy Description ae y Name y Amount 106484240 50005 300 00 CIVIL PER CH 39 61 741 742 747 id Selected 106484237 50001 752 OR 753 106484242 50008 400 00 MORTGAGE FORECLOSURE lt 50K 106484243 50009 905 00 MORTGAGE FORECLOSURE 50k 250k 106484244 50010 1905 00 MORTGAGE FORECLOSURE gt 250k 106484248 NULL 0 00 NULL Fee Codes Y Description OTHER CIVIL FILINGS This option provides the administrator with a list of existing fee codes The administrator can create new codes update delete print and save existing codes This option is only used in the context of collecting monies The fee schedule is dependent on the Case Management System CMS being used by the county If the CMS for the county needs the fee schedule values passed in when fees are collected then the fee codes must be entered The need for these codes is determined at the time the county and FCCC work with the county s CMS vendor for the interface Fee codes are entered according to the CMS needed values Fee codes must be entered before a fee schedule can be created Release 2015 02 September 2015 Page 33 Work Queues Account Administration Filings Clerk Filing Options Help Filings Eportal Demo New A Edit A Delete Refresh Print k Save Close Drag a column header and drop it here to group by that column Y Organization VY
70. word The Change Password menu option provides users with the ability to manage change their password Filings FACC Admin Change Password Current Password New Password Password must be between 6 and 16 characters with at least 1 number Re enter New Password New passwords must meet the password criteria that are defined immediately below the New Password box which are between 6 and 16 characters with at least one number Release 2015 02 September 2015 Page 6 Email Log Your Email Log will take you to the E Filer s side of the Portal and it will house all the email you receive if you are filing to the Portal There are Search Options available to refine your search These emails will remain in the Email Log for 90 days These emails will be Filing Received Filing Processing Completed Removal From Service List Filing Moved to Pending Queue Filing Filed for Judicial Review E service Email Delivery Failure and E Service They will also be received by you in your email provider Email Log Search Options From mmiddiyyyy 08 13 2015 To mmi ddlyyyy Type of Email records per page g From Subject 4 Submitted 08 18 2015 Florida E Portal Filing Received Second District Court of Appeal a E gt gt Administration Add Unaffiliated User The Administration menu option includes Add Unaffiliated User Add Organization County Profile Manage Pro Se Filers Manage Or
71. ypes selected are used to remove add associations Work Queues Drag a column header and drop it here to group by that column qy Division Y CMSCode vy Category yy Description y Active y gt 28770 Circuit Civil ACKN All ACKNOWLEDGMENT FROM FIRST DCA z Case Types Select case type s to remove association from or to add association to Drag a column header and drop it here to group by that column O select Division CMS Code Category Description Active m 16759 Circuit Civil DP Juv Dependency Adoption Petitions Filed Arising ca 16760 Circuit Civil AP APPEAL CTY CRT APPEALS FROM COUNTY COURT z 16761 Circuit Civil CA Circuit AUTO NEGLIGENCE 7 16763 Circuit Civil CA Circuit CONTRACTS AND INDFRTFDNFSS zi Following properties can vary by case type Select case types from above Warning Any changes at case type level will be lost Use with caution Also you must specify all properties even if you want to change a single property Properties Docket Level Fee Schedules Filer Can Select New Filing Can Submit New Filing Require Subsequent Filing Can Submit Filing Options v S4 LJ S4 Amount Fee Code Application Type Filing Fee 0 00 4 Both New and subsequent Case Filings 7 Default Document Type Category Override Ti Remove Associations Add Associations Close X Courts Document Type Codes This is Tyler Technology specific to their CMS Odyssey Other CMS s will not use this function Acco

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